Key Points for Investment Proof Submission 2012-2013 Deadline and mode of submission: All income tax proofs

need to be submitted between 12th Dec 2012 and 24th Dec 2012.The details have to be entered in myhcl.com/My Transactions /IT Declaration (ACTUAL AMOUNT COLUMN). Below steps to be performed: Investment proofs submission in hard copies mode: A. Update your investment details correctly and completely into IT Declaration utility. B. The acknowledgement mail received after submitting the same should be attached with the proofs. C. Drop it in drop boxes kept in your facility. Kolkata based employees need to hand it over to Mr. Uma Kanta Das and for Mumbai it has to be sent to Chennai office by courier. Scanned Investment proofs submission mode: A. Update your investment details correctly and completely into IT Declaration utility. B. Upload scanned copies (PDF, JPG, JPEG formats only) of investments documents against each line of declaration made. C. Submit online declarations by clicking on submit to EHS button.
Employees at onsite/client location having no access to IT Declaration Utility: If you are at onsite and not having access to IT Declaration Utility, please use the attached Manual Form-IT Saving Proofs 2012-13 and mention your employee code and name on the envelope and on each page of your tax proofs. Please arrange to send your investment proofs to EHS centre as per address given below: Chennai: Noida: Bangalore: HCL Technologies Ltd, No.43/44, Thapar House, Montieth Road, Egmore, Chennai-600008 HCL Technologies Ltd, A-11, Sector 16, Noida - 201301 HCL Technologies Ltd., No.8&9, G.B.Palya, Off Hosur Road, Bangalore - 560068

If you are about to travel to onsite before the start date of proof submission drive starting on 12th December 2012, you can drop your investment proofs in EHS drop boxes kept in your locations or you can use online facility for submitting your investment proofs.

Investment proofs will be checked by consultants and discrepancy if any will be informed to you for correction. Upon approval of the proof you will get the status mail as confirmed in the Actual Columns of IT Declaration utility. Employees who have initiated resignation and are serving notice period: Employees who have initiated resignation are advised not to drop their investment proofs in EHS drop box. Rather they are requested to submit their investment proofs with EHS person personally by visiting corresponding EHS facility of the region. . The following documents should accompany the IT form: 1) Rent Receipts: Rent Receipts No. of Months Change in Rent/ House Original rent receipts required to be submitted/scanned copy can be uploaded into utility. Any 1 months rent receipts for each quarter total 3 receipts up to December 2012. One receipt for old rent/location and one receipt for new rent/location to substantiate the change can be given. PAN document of Land Lord or Landlords PAN document has to be submitted if rental amount is more than Rs. 15K per declaration month. If your landlord is not having PAN and claims that his income is not liable for tax then you need to have declaration from him/her of the fact. The format of the declaration is available in attachment named Templates for Tax Declaration Rent receipt should contain the following essential information: A. Address of the rented property, B. Month for which rent paid, C. Amount of rent Rent Receipt Format D. Address of the landlord Rent receipts should be signed by landlord on Re.1 revenue stamp (Bangalore employees can submit it without revenue stamp as it is not required there as per local laws).
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2) Investment Proofs under section 80 C: Life Insurance Premium If Policy in Spouse Name PPF ( Public Provident Fund) Copy of the premium receipts. For Single premium policy- copy of policy should accompany premium receipt. Declaration from Spouse for non-availment of benefit (For template refer file named Templates for Declaration Sec 80C declaration template). Copy of the pass book front page showing the name and account no and the transaction page showing date of deposit or copy of payment challan showing clearly the employees name, date of payment and banks seal. Pass book copy is mandatory in case PPF remitted through cheque showing credit of money in account. Declaration from Spouse for non-availment of benefit (For template refer file named Templates for Declaration Sec 80C declaration template). Copy of FDR (showing it is exempted us/ 80c). Copy of the NSC certificate invested on or after 1st April 12. Statement from Mutual Fund Company showing date of investment and scheme name. If it is Systematic Investment Plan complete statement showing date of commencement or April 12 (whichever is later) till current date will be required. If it is made through online copy of account showing complete transactions wherein details with name of employee should also be there for verification. Copy of the receipt up to a maximum of two children and covering only the tuition fees. Copy of old NSC certificates. Interest certificate from the bank certifying amount of principal repayment during the year and copy of receipt from registrar office or copy of agreement showing stamp value.
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If PPF is in Spouse Name Fi Bank Fixed Deposits (> 5years) NSC Equity Linked Savings Scheme

Tuition Fees NSC Accrued Interest Principal Repayment on Housing Loan and Stamp Duty/Registration Charges

Formatted: None, Space Before: 0 pt, Don't keep with next, Don't keep lines together

NOTES: A. LIC/ULIP Premium: Where any premium is to be paid in January, February or March 2013, either pay it in advance or attach a photocopy of last years installment paid in above months. While entering the date of payment in IT declaration enter the date as if it is paid in current year (i.e. date between Apr12 to Mar13). As per provisions of Income Tax Act any payment of premium in excess of 20% of sum assured if policy is taken before 1st April 2012 and any premium in excess of 10% of sum assured for policies taken on or after 1st April 12 will not be eligible for exemption. IT declaration has been suitably modified to capture required information this year. You need to give policy wise total premium actually paid separately and the premium yet to be paid separately. B. NSC accrued interest amount will get added as other income and tax will be deducted on the same.

Who is considered as dependent to be eligible for Sec 80C? 1. Life Insurance premium: Policy can be in the name of the employee, spouse or child only. Premium paid in parents name cannot be considered. 2. PPF- same as LIC. 3. ULIP-same as LIC. 3) House Property: Benefit under Sec 24 can be claimed only if the property construction is completed and possession has been taken by you. If it is under construction INTEREST benefit cannot be claimed, however you can claim the Principal/Registration/Stamp Duty irrelevant of the Possession Status. Benefits will be available only if you are solo/joint owner of the property (property registration should be in your name). In case of Joint Ownership: If the ownership proportion is mentioned in the agreement Tax exemption will be based on this proportion. If the ownership proportion is not mentioned in the Equally split and only 50% will be allowed to the employee.
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agreement If the ownership proportion is not mentioned in the Declaration from other Co-owner/s stating very clearly that agreement and employee wants to claim in full they will not claim the benefit in their assessment (Declaration Template attached with this mail).

Documents required for claiming tax benefits on housing loan: Registration /stamp charges Principal/Interest Paid Proof for Possession of House Copy of receipt from registrar office if stamp duty is paid at registrar office or copy of agreement showing stamp value in case stamp duty is paid by purchasing stamp paper Certificate from Bank. Handing over document from builder or Electricity/Water Bill or Property Tax receipt which is required to check if property is fit for occupation and Sale deed copy. Even if you have submitted these documents last year, you need to submit this year also for audit verification as each years record is separately kept. If you have one property which is self-occupied please fill self-occupied template. If you have one /more property/ies which is let out please fill rented property template separately for each property. If you have one self occupied and one let out please fill both templates.
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Statement of computation

In case the employee wants to avail self-occupied property benefit for more than one house the same can be claimed with IT department directly as HCLT cannot grant you this benefit.

4) Other Section u/s 80 benefits: Section 80 E Nature Education Loan Documents Required Interest certificate from Bank.(benefit will be given only for full time courses done till the year ending March 2009 .From the year starting April 2009 benefit is available to all courses including correspondence courses which are taken up after 1st April 09 after completing Senior secondary school). Medical Insurance Premium Photocopies of Insurance premium receipt plus first page of policy copy showing the beneficiaries name. Original receipts and copy of test results if you are claiming Preventive Health Checkup. HCL will not pass on 80 G benefits; you need to claim it in your individual income tax Returns. Dependent disability - Certificate in form 10 I form prescribed medical authority. Self disability - Certificate in Form 10 I from prescribed medical authority.
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80 D

80 G 80 DD 80 U

4) Submission of Medical Bills for Claiming Tax Exemption against Medical Allowance: You can submit the medical bills dated after 1st April 2012 to claim tax benefits against Medical Allowance getting paid to you every month in your salary. The bill details need to be filled in the IT Declaration under the head DECLARATION FOR MEDICAL BILL EXEMPTION. Please note the consultant can ask for any additional documents to satisfy him/her about the admissibility of benefits being claimed by you. 5) PAN: Please note that having PAN number is mandatory and anyone who has not applied for it so far has to apply compulsorily and update the same in ESS. Please note that wrong updation of your PAN will create problem for you while filing your Income tax

returns as the ITO will not be able to match the tax deducted shown in your form 16 and HCL will not be able help you in such circumstances. It may result in a situation that you will be asked to pay tax again with interest and penalty. If you have already submitted your PAN no. to us earlier, please validate the same on www.myHCL.com -> Myprofile (ESS) -> My Information Account> PAN If there is any error in PAN details please raise a correction request through ESS. 6) Previous Employers Income and Taxation Details: If you want to submit previous employers income details please submit duly filled up Form 12B (format attached to this mail) and drop it in EHS drop box along with /Form-16/ or Provisional tax computation statement issued by your Previous Employer. Dont submit it with Investment Proofs. Mention HCL employee code on the face of Form 12B and on the document issued by your Previous Employer.

7) Verification - Modus: The documents submitted by you will be verified by consultants and the approved investment amount will be displayed in the above mentioned link for your reference. Once it is approved in IT utility you will get a notification mailer to your HCL mail ID and your personal mail id if you have maintained it in IT Declaration tool. Effective January 2013, payroll computation will be based on your ACTUAL PROOF SUBMITTED and APPROVED only. 8) General Points: The IT Declaration Utility will be blocked from 25th December 2012 onwards. Employees are requested to adhere strictly to the timelines. Chennai, NCR, Bangalore, Kolkata, Hyderabad and Pune Employees are required to submit the hardcopy proofs at the respective office locations after filling all the details using the link given. They can put it in the drop box at the respective locations. Mumbai employees are required to courier it to the EHS Chennai address.

After the last date no additional proof will be entertained and any refund will need to be claimed from the Income Tax Department only.

ALL OF YOU ARE REQUESTED TO CO-OPERATE WITH US IN CARRYING OUT THIS IT INVESTMENT PROOF VERIFICATION EXERCISE BY ADHERING TO THE GIVEN TIMELINES.

Thanks EHS Team