Activity Schedule for [Proposed Activity Name]

PLANNING STAGE
IDENTIFICATION STAGE Division: Activity Manager: Start date [dd/mmm/yy ] [day] Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat DESIGN STAGE (including preparating and finalising contract) Division: Activity Manager: # working Date Completion date days completed DM # [ dd/mmm/yy ] [day] Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat Sat

Task (numbers match Compass process maps) IDENTIFY THE ACTIVITY Draft concept note Appraise concept note Appraisal meeting (> $1.5m only) Finalise concept note Approve and accept concept DESIGN THE ACTIViTY Prepare TOR for design Obtain financial authority to design Convene design team Draft Activity Design Document (ADD) Seek endorsement from partner (if designed by MFAT) AM appraise design including budget; create risk register Others appraise design if necessary Appraisal meeting (> $1.5m only) Finalise ADD Approve and accept ADD Prepare procurement plan Obtain financial authority from IOD Holder PREPARE CONTRACT OR GRANT If a contract : Prepare terms of reference Run selection process Select and approve contractor Negotiate budget and contract terms Review draft contract Finalise and execute contract If a grant : Negotiate budget and grant terms Review draft grant Finalise and execute grant

Comments / Notes

das

COMMENCE IMPLEMENTATION (see Implementation Schedule worksheet)

Activity Schedule Document ID:

Printed 11/25/2012

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Activity Schedule for [Proposed Activity Name]

IMPLEMENTATION STAGE
Division: Activity Manager: Due Date Task # (numbers match Compass process maps) [ dd/mmm/yy ] [day] COMMENCE IMPLEMENTATION Sat Inception report (optional) Sat ASSESSING PROGRESS REPORTS FROM PARTNERS Sat Report 1 due Sat Report 2 due Sat Report 3 due Sat ATTENDING MEETINGS Sat Meeting 1 scheduled Sat Meeting 2 scheduled Sat Meeting 3 scheduled Sat Meeting 4 scheduled Sat Meeting 5 scheduled Sat FORMAL MONITORING VISITS Sat Visit 1 scheduled Visit 2 scheduled Sat Visit 3 scheduled Sat MFAT REPORTING AND QUALITY ASSURANCE Sat Activity Monitoring Assessment - year 1 Activity Monitoring Assessment - year 2 Sat Activity Monitoring Assessment - year 3 Sat Activity Completion Assessment Sat EVALUATION Sat Evaluation scheduled Sat Estimated departmental cost Estimated Crown cost Status Red/ Amber/Green Date completed

Staff involved

Comments / Notes

117960530.xls.ms_office

Printed 11/25/2012

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