UNIVERSITY OF THE PHILIPPINES LOS BAOS

Minutes of the Meeting

Agenda: Term Planning/Team Activity Pook ni Mariang Makiling Sunday, May 20, 2012

UNIVERSITY STUDENT COUNCIL

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37

Meeting was called to order at 8:00 p.m. Attendance: 1. Abegaille Dela Cruz 2. Sherwin Camba 3. Sah Villarmino 4. Aljo Dolores (Proxy for CEAT Rep.) 5. Kayla Miller 6. Neal Hipolito 7. Jhenzel Go 8. Enzo Valdez 9. Renato Farinas (proxy for CAS Rep.) 10. Marjorie Resuello 11. Arthur Holt 12. Albert Valencia 14 Koy Villaflor (CAS-SC Chairperson) Agenda was discussed. The issue regarding the USC Chairpersonship. Query from Sherwin Camba and Arthur Holt was raised. Dela Cruz: We already passed a letter to the administration The concern is still being processed in the UP VPLA. Before the SR Deliberations, SR and USC Chair Pura Valle met at Diliman for the said concern. We could release a stand regarding the matter. Point of concerns were raised from the USC Councilors. Farinas: Can we pass a letter specifically addressing the the Office of the UP VPLA. Dela Cruz: We'll pass a letter concerning the USC Chairpersonship issue to the Office of the UP VPLA. Dela Cruz: What would be the points of the letter? Farinas: Can we include the organizations as signatory in the letter. Proposed campaigns concerning the USC Chairpersonship issue were discussed. Valdez: We could also include the Student Councils as signatories in the letter. Camba: Can we ask for a dialogue concerning this matter. The dialogue could include the UP President, UP VPLA, Student Regent, and representatives from the UPLB Student Councils. The council aims to have the issue resolved between June 12. Point for revision from USC Councilor Kayla Miller. Miller: I think, we should be prepared a week before the start of classes. The council aims to have the issue resolved between June 4-8. Suggestion for dialogue: June 6, 2012.

38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84

Valdez: Since we are still to propose a date for the dialogue, I think we should suggest a much earlier date for the dialogue. The body will request a dialogue that will fall between June 4-6. We will forward a letter requesting a dialogue. The body will forward a letter requesting a dialogue within this week (May 21-25). May 23, we will start processing the matters concerning the dialogue. Holt: I suggest the meeting should include a CEB representative. Miller: I suggest Sir Chico and ate Pura to attend the dialogue. UP President, UP VPLA, SR, CEB: Chico and Valle, Head of Political Parties, UPLB Student Council reps. Council suggestions: Processing - May 23-25 Dialogue - June 4-6 We will contact the orgs to gather e-signatures to be included in the letter requesting for a dialogue. UP Issues team of the Freshman Registration Assistance Program will compose the stand of the council. Stand Committee: Arthur Holt, Sherwin Camba, Mark Bucay, Albert Valencia. Points of the stand: 1. Urgency of the matter 2. Consequences of the fiasco 3. Constitutional basis of having a chair 4. Recommendation The stand will be signed by UPLB Student Councils. Valencia: We deserve a head. Discussion for the first agendum was closed. Discussion for the next agendum started. Discussion for the activities for the 1st semester: GPOA of BUKLOD-UPLB was discussed. Concerns for Sanggunian were discusssed. Timeframe of the release of Sanggunian was made. Concern if CSC should conjoin the Sanggunian. Dolores: Pwede po bang yung gusto lang magparticipate ang isama sa sanggunian? Answers to Mr. Dolores' queries were said. The body amended to include the student councils in the Sanggunian. Frequency of the release: twice a sem. Duration per issue: 1st issue - June - August 2nd issue - Sept. - Oct. 3rd issue - Nov. - Dec. 4th issue - January - March Funding of the Sanggunian was discussed. Resuello: Sponsors, Advertisement We could ask sponsorship from the orgs. Valencia: How could we filter the sponsors? Dela Cruz: We will set limits. We will not ask for financial help from the student councils. Valencia: Asking for monetary values from the org seems improper. The body amended. Resuello: How can we limit the number of orgs. Valencia: First come, first serve.

85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127

The body amended. Valdez: Why not just post a newsletter on our bulletin board. Farinas, Holt, and Miller raised the same answer to Valdez's query. The body will also update the council's bulletin boards The Composition of Sanggunian Committee was discussed. Holt: The implementation of the duties of the said committee is simultaneous with the implementation of the USC's official committees. Before proceeding to the composition of the Sanggunian Committee, the body deliberated what to release, news letter or publication? Newsletter: Summary reports, Future plans or activities Publication: Stand, Minutes of the meeting, fin report, issues Farinas: a suggestion to inject contents to a newsletter to clear its marks between a publication. Sanggunian will be a small publication. Concerns on the cost were discussed. A suggestion for the release of the Sanggunian and its frequency was raised by Mr. Farinas. Motion: that Sanggunian will release Special Eds. if deem necessary and A major release at the end of the Semester. The body accepted the motion. Next point: USC Online. The USC website will perform full functions to address various issues: Infographics, Videos, Notes. Point of inquiry from Mr. Camba: May existing website po ba ang USC? Resuello: Why not sa Facebook na lang natin ilagay lahat ng updates. Kung website mas mahirap imaintain. The body has compared and contrast a facebook page and a website. Mechanisms on maintaining a website were scrutinized. The USC will compose the USC Website Team. Its search will be publicized on the USC Page. USC page opening: after GASC. The Publicity Committee will maintain the USC page. The discussion for the disbursement started. SEC Registration, Signing of MOU, Notarization, Depositing, Withdrawal. Suggestion from the CAS-SC Chair: Why not we open one legal account for all the student councils in UPLB. The body affirmed the suggestion. The body arranged initial actions for disbursement. SEC inquiry: Sherwin Camba, Arthur Holt, Kim Melu, Abby Dela Cruz. The body aims to finish the SEC Registration by the 2nd week of June. Discussion for the SLC strengthening started. We will conduct the SLC frequently. The SLC will convene every first monday of the month, tentatively. Planning for the February Fair will start on August. Letters will be released starting September. USC-CSC Election concerns were discussed. The council will plan for the upcoming elections on September. CAS-SC Chairperson raised a concern regarding the past elections. The council will tap Physci C-100, ILC, and Biosci. Timeline for USC-CSC Elections planning: Formal planning - September

128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165

166 167 168 169 170 171

The council will meet YSES for the proposed refinement of the interface. Seminar will be conducted on January. Test run will be on September. Help desk can be translated to our website. The council will create a USC Hotline. The Globe Text Connect will be turned over by the Incumbent council. Dela Cruz: We will communicate with Globe regarding this matter. Possible committees: Varsitarian Socio-Civic Athletic Academic Religious/Spiritual LGBT Functions of the STRAW Committee were discussed. Thorough discussions on STRAW will be discussed as soon as the head takes over. USC Councilor Heugo Criador explained his experiences regarding the IFC, or the InterFraternity Council. IFC has already drafted its constitution. The council will create specific activities or campaign involving the IFC. The body decided to establish Inter-Sorority Council. The council will also do its part to take part in the SDT. The body aims to constitutionalize IFC and ISC. For the LGBT campaigns, we'll start tapping the concern orgs on October. For STFAP, UCSFA is the highest-governing body for Student Financial Assistances. The UCSFA will meet again on October. The council will conduct campaigns to strengthen the STFAP which may include surveys, concerns consolidations, consultations. Albert Valencia discussed the criteria of the STFAP Bracketing. Concerns are raised by USC Councilor Miller. System-wide campaign(survey, consultation, etc.) on reforming STFAP. Clarification: UCSFA will also meet on August. Timeline: June - UPLB USC will meet USC from other units July - Survey proper August - Compilation /UCSFA Meeting September - Finalization October - Presentation of report to UCSFA The Council will also call for group discussions if deemed necessary to address the issues of the students. The Council will conduct regular/special dialogues with administrative offices (OVCCA, OVCPD, OVCRE, OVCI, OVCA, OC) to forward the concern of the students and get necessary reports. The details of the career orientation are discussed. The council aims to orient 3rd year students on the Second Semester and 4th year students before June 24. The council will check on possible schools where we could orient incoming college students. University Job Fair: 4th week of January. For environmental campaigns: Partnership with Dakila (tik tok Pilipinas) Miller: We can also create a contest of Short Films that tackles environmental issues.

172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189

190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214

Body seconded the suggestion. The council will conduct a short film festival to advocate environmental conservation on September. Timeline: Announcement - start of classes - 4th week (specific announcement) Making -July 9 - August 31 Submission - August 31 Screening - Sept. 3-7 Showing -Sept. 10 The council will also respond to relief operations. Contingency fund and kinds will be prepared through early collection. The council will also conduct a Basic Mass Integration. Suggestions: Outreach programs Timeline of the BMI will be created on the next meeting. For the TERC, initially, we will create a page that will publicize TERC. To recognize academically excellent students, the USC will gather the names of the top performing students per college and will publicize a congratulatory remarks. To publicize the excellence per college, the USC will contact and meet the CSCs to promote their colleges on suitable avenues like symposia and the like. To promote and induce awareness among the students regarding the bills being processed both in senate and congress, the council will create special campaign sections in the USC page. On asserting our rights and welfare, we will lobby to appropriate offices and go to the offices of our legislators. The council will also join non-partisan organizations that will bring the council and its constituents to progressive mobilizations. -Dakila -SCAP -STRAW Coalition -NUSP -First Time Voters -NYC Campus tour - June 11, 2012 AlmOSAlan - June 13, 2012 We need layout for AlmOSAlan. The venue of the AlmOSAlan will be on COPELAND GYM. Reservation of orgs that will participate the AlmOSAlan - June 4-8. The council will coordinate with OSA to fix the permits for the venue. Orientation for almOSAlan will be held on June 12, 2012, 3pm. USC will encourage the CSCs to conduct their Freshman Night. MOVE UP Presented their GPOA. Some activities of MOVE UP intersected the activities planned earlier. The council will conduct a Freshman Debate in partnership with "The Parliament: UPLB Debate Society". The debate will be on July 12. Preparations for the debate will start on June 25-July 11. We will also send letters to the instructors. We'll get involved in the review committee of the LLCP. We'll also help orgs to announce if they have review activities. The council will also conduct the Freshman Bloc Assembly.

215 216 217 218 219 220 221 222 223

The CSCs will conduct their search for freshman representative. After that, the USC will conduct the Freshman Bloc Assembly. The Freshman Bloc Assembly deliberations will be on August 8, 5pm. Election proper will be on August 9, whole day, ballot box will be in the Humanities Building. Publicity will be published online and posters buildings. Nominations per college will be based on the schedule of the CSCs. CSCs should have their college reps on August 8 for the Univ-wide deliberations. Final Announcements were made.

Session adjourned at 4:30 a.m.

*Prepared by USC Councilor Arthur Kent Holt