Nevada County BOS Agenda

1
COUNTY OF NEVADA
STATE OF CALIFORNIA BOARD OF SUPERVISORS
Nate Beason, 1
st
District 950 Maidu Avenue
Ed Scofield, 2
nd
District Nevada City, CA 95959-8617
Terry Lamphier, 3
rd
District Phone: (530) 265-1480
Wm. Hank Weston, 4
th
District (Vice Chair) Fax: (530) 265-9836
Ted S. Owens, 5
th
District (Chair) E-Mail: bdofsupervisors@co.nevada.ca.us

******
Donna Landi, Clerk of the Board Post Comments on this Agenda and
Richard A. Haffey, County Executive Officer View Live Web Streaming of Board Meetings:
Alison Barratt-Green, County Counsel http://nevco.granicus.com/ViewPublisher.php?view_id=3

AGENDA
for a Regular Meeting of the Board of Supervisors,
Tuesday, October 9, 2012, at 9:00 a.m., in the Board Chambers,
First Floor, Eric Rood Administrative Center,
950 Maidu Avenue, Nevada City, California

This meeting is being broadcast live on NCTV Channel 17,
in the Western County
and Truckee-Tahoe Community TV (TTCTV) Channel 24

Video Conferencing at 11:45 a.m. for Public Comment
from the Board of Supervisors Chambers to the
Truckee Town Council Front Conference Room, 2nd Floor
10183 Truckee Airport Road, Truckee, California

The Board of Supervisors welcomes you to its special meeting. Your interest is encouraged and
appreciated.
ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER
ON THE AGENDA: Please approach the rostrum and, after receiving recognition from the Chair,
give your name and comments or questions as all meetings are recorded. In order that all interested
parties have an opportunity to speak, please limit your comments to the specific item under discussion.
Time limitations are explained on the last page of the agenda.
The meeting room is accessible to people with disabilities. Anyone requiring reasonable
accommodation to participate in the meeting should contact the Clerk of the Boards office by calling
(530) 265-1480 at least four days prior to the meeting. TTY/Speech-to-Speech users may dial 7-1-1 for
the California Relay Service.
The agenda and all supporting documents are available for review during regular business hours at
the Clerk of the Board office, 950 Maidu Avenue, 2
nd
Floor, Suite 200, Nevada City, California. The
agenda and certain supporting documents may be obtained on the Clerk of the Boards website at
http://www.mynevadacounty.com/nc/bos/cob. Please note that the on-line agenda may not include all
related or updated documents.
Proposed actions and supporting documents are considered draft until acted upon by the Board. All
items listed on the agenda may be acted upon by the Board of Supervisors.
*************************************************************
(10/09/2012) 2

REGULAR MEETING: 9:00 A.M.

STANDING ORDERS:

Call the meeting to order.

Pledge of Allegiance.

Corrections and/or deletions to agenda.

SCHEDULED ITEMS: 9:02 A.M.

1. Certificate of Recognition of Ron Nelson, General Manager, Nevada Irrigation District
(NID). (Supervisor Beason)

2. Certificate of Recognition of the 150
th
Anniversary of the North San Juan Fire Department.
(Supervisor Weston)

3. Resolution proclaiming the month of October 2012 as United Way of Nevada County
Campaign Kick-off Month in Nevada County. (Gayle Satchwell, Human Resources
Director) (Supporting Document)

CONSENT CALENDAR:
These items are expected to be routine and noncontroversial. The Board of Supervisors will act upon
them at one time without discussion. Any Board member, staff member or interested party may request
that an item be removed from the consent calendar for discussion.

Health and Human Services Director: Jeffrey Brown
4. Resolution approving submission and authorizing execution of the 2012 Final Grant
Application SF-424 to the U.S. Department of Agriculture (USDA), Rural Development,
Section 533 Housing Preservation Grant (HPG) Program to provide grants to low-income
households in the unincorporated areas of Nevada County to assist with needed housing
repair and rehabilitation, in the amount of $85,000, and authorizing the Health and Human
Services Agency Director, or designee, to sign all other documents required for participation
in the USDA HPG Program. (Supporting Document)

5. Resolution approving and authorizing execution of the 2012 Agreement with the U.S.
Department of Agriculture (USDA), Rural Development, Section 533 Housing Preservation
Grant (HPG) for repair or rehabilitation of homes for eligible residents, in the maximum
amount of $85,000, for the period September 30, 2012 through September 30, 2013.
(Supporting Document)

6. Resolution authorizing and directing the Auditor-Controller to amend the Fiscal Year 2012/13
Housing budget for the U.S. Department of Agriculture (USDA), Rural Development, Section
533 Housing Preservation Grant (HPG) Program to reflect an increase in revenue and expense
related to this Program, in the amount of $85,000. (4/5 affirmative vote required.)

7. Resolution authorizing execution of an amendment to the 2011 U.S. Department of
Agriculture (USDA), Rural Development, Housing Preservation Grant (HPG) Agreement
(Res. 11-486), extending the ending date of the agreement from September 3 0, 2012 to June
30, 2013, to allow the remaining amount of $49,693 to be utilized by the Housing
Rehabilitation Program for necessary health and safety repairs for low income and very low
income households. (Supporting Document)

(10/09/2012) 3

Director of Behavioral Health: Michael Heggarty
8. Resolution authorizing execution of contract with Galen Ellis, dba El-Askari Consulting for
Columbia Teen Screen services through Mental Health Services Act (MHSA) Prevention
and Early Intervention (PEI) funding for establishment of a project team that will coordinate
efforts to offer program screening to students in participating Nevada County Schools that
can help link students identified as high-risk to needed services, in the maximum amount of
$185,000, for the period October 9, 2012 through September 30, 2014, with funds in the
amount of $98,300 to be encumbered for Fiscal Year 2012/13. (Supporting Document)

Public Health Officer: Dr. Karen Milman
9. Resolution approving and authorizing the Public Health Director to execute Grant
Agreement 12-10188 with the California Department of Public Health for funding
Supplemental Nutrition Assistance Program Education (SNAP-Ed) services for the Countys
Nutrition Education and Obesity Prevention (NEOP) Project to assist eligible consumers to
adopt healthy eating and physical activities to prevent obesity and develop healthy lifestyles,
in the maximum amount of $800,000, for the period October 1, 2012 through September 30,
2016. (Supporting Document)

10. Resolution authorizing execution of an agreement with Tahoe Truckee Community
Foundation (TTCF) pertaining to reimbursing the Countys Public Health Department for the
services of a Health Education Specialist for coordinating Project services related to the
Tahoe Truckee Future Without Drug Dependency (TTFWDD) Project, in the maximum
payable amount of $27,012.96, for the period October 1, 2012 through September 30, 2013.

11. Resolution authorizing execution of contract with Lynne Lacroix to provide Project
Coordination Services related to continuation of development and implementation of the
Countys Nutrition Education and Obesity Prevention (NEOP) Program, in the maximum
amount of $85,000, for the period October 1, 2012 through September 30, 2013.

12. Resolution authorizing execution of contract with Cynthia Schuetz to provide
communication and health outreach consultant services for the Countys Nutrition Education
and Obesity Prevention (NEOP) Program, in the maximum amount of $20,700, for the
period October 1, 2012 through September 30, 2013. (Supporting Document)

13. Resolution authorizing execution of contract with Elizabeth Matson to provide evaluation
consultant services related to the Countys Nutrition Education and Obesity Prevention
(NEOP) Program, in the maximum amount of $15,000, for the period October 1, 2012
through September 30, 2013. (Supporting Document)

Sheriff-Coroner: Keith Royal
14. Resolution authorizing execution of Project Agreement G11-03-16-L01 with the State of
California, Department of Parks and Recreation, for operations and maintenance, restoration,
law enforcement, and education and safety for Off-Highway Vehicle (OHV) recreation, in
the amount of $27,637, with the provision that a minimum of 25% in matching funds will be
provided as represented by staff time, equipment expenses and administrative costs, for the
period July 8, 2012 through July 7, 2013. (Supporting Document)

(10/09/2012) 4

Environmental Health Director: Wesley Nicks
15. Resolution accepting the grant award and authorizing the Director of Environmental Health
to execute Agreement EA23-12-30 with the California Department of Resources Recycling
and Recovery (CalRecycle) for the Local Enforcement Agency (LEA) Grant Program to
support solid waste facilities permit, inspection and enforcement programs, in the amount of
$17,460, for the period July 1, 2012 through October 28, 2013. (Supporting Document)

Director of Public Works: Steven Castleberry
16. Resolution approving Summary Vacation of utility easements on Lots 43 and 44 of Alta
Sierra Estates Five, as shown on the map recorded in Book 2 of Subdivisions at page 46
(Assessors Parcel Numbers 20-560-10 and 20-560-11), declaring that from and after the
date that this Resolution is recorded, the subject easement no longer constitutes a legal
encumbrance, and directing the Clerk of the Board of Supervisors to record the Resolution of
Summary Vacation. (Dist. II) (Supporting Document)

17. Resolution authorizing execution of contract with Top Dog Timber, Inc. for snow removal,
road sanding, and snow pack removal for the Glenshire Drive, Hirschdale and Boca Roads
area of Eastern Nevada County, in the maximum amount of $40,698, for the period
November 1, 2012 through June 30, 2013. (Dist. V) (Supporting Document)

18. Resolution authorizing execution of contract with Al Pombo, Inc. for snow removal, road
sanding, and snow pack removal for the Hobart Mills-Russell Valley area of Eastern Nevada
County, in the maximum amount of $27,540, for the period November 1, 2012 through June
30, 2013. (Dist. V) (Supporting Document)

19. Resolution authorizing execution of contract with Sugar Bowl Corporation for snow
removal, road sanding, and snow pack removal for the Soda Springs area of Eastern Nevada
County, in the maximum amount of $173,400, for the period November 1, 2012 through
June 30, 2013. (Dist. V) (Supporting Document)

20. Resolution approving the appointment of the County of Nevada Transit Services Manager as
Director and the County of Nevada Risk Manager as Alternate Director to the California
Transit Systems Joint Powers Authority (CalTIP) Board of Directors for purposes of
obtaining vehicle liability coverage and risk management services through jointly pooling
resources with other public entity transit agencies. (Transit Services) (Supporting Document)

21. Resolution awarding bid and authorizing execution of contract with Deschaine Enterprises for
the Transit Bus Shelter 2012 Project Contract No. 889814 (Res. 12-377), in the amount of
$17,900 plus a ten percent contingency, for a total encumbrance amount of $19,690. (Dist. II)

22. Resolution authorizing execution of Amendment 8 to contract with Gold Country Telecare,
Inc. (Res. 07-134) for the provision of specialized paratransit services in Western Nevada
County, increasing the current Gold Country Telecare hourly service rate from $44.88 to
$45.66, effective July 1, 2012 through June 30, 2013. (Transit Services)

Human Resources Director: Gayle Satchwell
23. Resolution authorizing execution of a renewal agreement for participation in the California
State Association of Counties Excess Insurance Authority (CSAC EIA) Memorandum of
Understanding (MOU) for the administration of a dental program for County employees
through Delta Dental of California, setting the administrative fee payable to CSAC-EIA at
$6.11 per employee per month, for the period January 1, 2013 through December 31, 2013.

(10/09/2012) 5

Child Support Services Director: Tex Ritter
24. Resolution approving the Plan of Cooperation between the California Department of Child
Support Services and the Sierra Nevada Regional Department of Child Support Services to
reflect the program responsibilities of both agencies, for the period October 1, 2012 through
September 30, 2014, and authorizing the Director of the Sierra Nevada Regional Department
of Child Support Services to execute the Plan. (Supporting Document)

Chief Information Officer: Stephen Monaghan
25. Resolution authorizing release of International Fidelity Insurance Company Performance
Bond 0446279, in the amount of $50,000, provided by Cequel III Communications I, LLC
dba Suddenlink Communications, for construction of the Institutional Network as authorized
by Resolution 06-324. (Supporting Document)

26. Resolution awarding bid and authorizing execution of contract with David Pfadt dba
Precision Electric for the Truckee Joseph Center Generator Retrofit Project (Res. 12-380)
located at 10075 Levon Avenue, Truckee, in the amount of $24,250 plus a ten percent
contingency of $2,425, for a total encumbrance of $26,675. (Dist. V) (Supporting Document)

County Librarian: Jessica Hudson
27. Resolution formally accepting the donation of Charles W. Mossers published books and
music from the Charles W. Mosser 2007 Trust, and formally accepting the $575,000
charitable donation to the County of Nevada from the Charles W. Mosser 2007 Trust for the
Grass Valley Library for use by it in building an addition, wing, room or other facility
expansion as the County deems appropriate and that a room therein be named in honor of
Charles W. Mosser and dedicated in part to his published books and music, directing the
Auditor-Controller to deposit said donation and any interest accruing thereon into the Library
Fund, restricting fund balance in the Library Fund in an amount equal to the donation and
accrued interest, and further directing that the restricted funds may only be released with
approval of the Board of Supervisors. (Supporting Document)

County Executive Officer: Richard Haffey
28. Resolution authorizing execution of Amendment 1 to contract with Conflict Resolution
Center of Nevada County (Res. 12-290) to provide dispute resolution services to the citizens
of Nevada County, revising the contract payment dates to July 1, 2012, October 1, 2012,
January 1, 2013 and April 1, 2013. (Supporting Document)

29. Resolution authorizing execution of First Amendment to the Ground Lease with Sierra
Mountain Aviation, Inc. (Res. 07-533) for operation of an aircraft maintenance facility on
Ramp 5 at the Nevada County Airport, extending the lease for the second five-year term, and
establishing a new ground lease rate of $0.266 per square foot per month, effective October
1, 2012. (Airport Manager) (Supporting Document) (Supporting Document)

30. Resolution approving and authorizing execution of the Lease Assignment of two ground
leases for development, construction and operation of hangars on Lot 4A (Res. 03-337) and
Lot 4B (Res. 04-154) at the Nevada County Airport from Mark Machado to the Nevada
County Executive Hangar Owners. (Airport Manager) (Supporting Document)

31. Resolution approving and authorizing execution of the First Amendment to a Ground Lease
with James and Mary Booth (Res. 00-452) for construction and operation of an aircraft
storage hangar on an undeveloped pad area at the Nevada County Airport, establishing a new
ground lease rate of $0.04 per square foot per month, deleting Georgetown and adding
Jackson to the list of airports to be used for future prevailing rate assessments, clarifying
language concerning averaging of the lease rates, and amending the term of the lease to
commence July 10, 2001 until July 9, 2041 unless terminated earlier. (Airport Manager)

(10/09/2012) 6

Clerk of the Board: Donna Landi
32. Resolution proclaiming Saturday, October 13 as Power Up NCTV Day in Nevada County.

33. Reappointment of Ms. Sarah Hall Deardorff as Adult and Family Services Commission
representative to the Area 4 Agency on Aging Advisory Council. (Supporting Document)

34. Acceptance of Board of Supervisors minutes for September 14 and 18, 2012.

SCHEDULED ITEM: 9:15 A.M.

35. Regular meeting of the Board of Directors of the Nevada County Sanitation District No. 1.

Call meeting to Order.

a. Consent: These items are expected to be routine and noncontroversial. The Board of
Directors of the Nevada County Sanitation District No. 1 will act upon them at one time
without discussion. Any Board member, staff member, or interested party may request that
an item be removed from the consent calendar for discussion.

1. Resolution authorizing execution of contract with H&R Plumbing and Drain Cleaning
to provide manhole rehabilitation and repair and collection systems repair at Lake of
the Pines, Cascade Shores, Higgins Village, and other sewer zones as needed, in the
maximum amount of $33,800, for the period October 10, 2012 through June 30, 2013.

2. Resolution authorizing execution of contract with West Yost and Associates to
provide on-call Sanitation District engineering support services for Lake Wildwood,
Lake of the Pines, Penn Valley and Cascade Shores Wastewater Treatment Facilities,
and other zones as needed for Nevada County Sanitation District No. 1, for a total
contract amount not to exceed $70,000, for the period October 16, 2012 through June
30, 2013. (Supporting Document)

3. Resolution authorizing the purchase of a laboratory flask-scrubber/glassware washer
from Microtech Scientific, to save labor and meet the requirements of cleanliness of
glassware used in laboratory analysis for Nevada County Sanitation District No.1, in
the amount of $10,460.82, and directing the Auditor-Controller to amend the Fiscal
Year 2012/13 budget. (4/5 affirmative vote required.) (Supporting Document)

4. Resolution rescinding Resolution SD12-08, and dedicating net revenues from the Zone
6, Penn Valley fund to payment of any and all Clean Water State Revolving Fund
and/or Water Recycling Funding Program financing for connecting the Penn Valley
Sewer System to the Lake Wildwood Wastewater Treatment Plant Improvement
Project. This dedicated source of net revenues shall remain in effect throughout the
term of such financing unless modification or change of such dedication is approved in
writing by the State Water Resources Control Board. (Dist. IV)

5. Acceptance of Nevada County Sanitation District No. 1 minutes for June 12 and July
10, 2012. (Clerk of the Board)

b. Public comment. (Members of the public shall be allowed to address the Board on items not
appearing on the agenda that are of interest to the public and are within the subject matter
jurisdiction of the Board.)

Adjournment.

(10/09/2012) 7

DEPARTMENT HEAD MATTERS:

County Counsel: Alison Barratt-Green
36. (Waive Further Reading/Adoption) An Ordinance amending Section L-II 5.23 of the Land
Use and Development Code to allow Sheriff to issue administrative citations.

Sheriff-Coroner: Keith Royal
37. Resolution authorizing execution of an agreement between the County of Nevada, the City of
Grass Valley, the Town of Truckee, and the City of Nevada City Police Departments for the
Sheriffs office to provide public safety dispatch services to the three police departments by
consolidating the Truckee Dispatch Center and the Grass Valley Dispatch Center into the
existing Sheriffs office Dispatch Center in Nevada City, for the period November 1, 2012
through June 30, 2018, for a total contract amount of $562,741 through fiscal year ending
June 30, 2013, with subsequent contract years adjusted annually to reflect each agencys
allocated percentage based on the total cost to provide services. (Supporting Document)

Clerk of the Board: Donna Landi
38. Election of a Supervisor to the California State Association of Counties (CSAC) Board of
Directors for the 2012/13 Association Year beginning November 27, 2012.

INDIVIDUAL BOARD MEMBER ITEM:

39. Review Memorandum of Agreement (MOU) and designate individual to be named in the
proposed Resolution. (Supervisors Beason and Owens) (Supporting Document)

Resolution adopting the tenets provided by the Memorandum of Agreement (MOU) between
the Regional Council of Rural Counties (RCRC), the California State Association of Counties
(CSAC), the Bureau of Land Management (BLM), and the U.S. Forest Service (USFS), for
utilization by Nevada County to improve and enhance working relationships with USFS and
BLM, and designating [individual, title, or position] as the point of contact between Nevada
County and the Tahoe National Forest and the Mother Lode field office of BLM.

SCHEDULED ITEM: 11:15 P.M. Jeffrey Brown, Health and Human Services Agency Director

40. Public hearing in order to accept public comment on the final product of the Community
Development Block Grant Program No. 09-PTAE-6306, entitled Economic Development
Over-the Counter (OTC) Application. (Supporting Document)

Resolution accepting public comment on the Community Development Block Grant
(CDBG), Economic Development, Planning and Technical Assistance Grant No. 09-PTAE-
6306 entitled Economic Development Over-the-Counter (OTC) Application Preparation to
support business loan development activities, and directing said comments to be submitted to
the State CDBG Program for final approval of this grant, in the amount of $35,000.

SCHEDULED ITEM: 11:30 P.M.

41. Nevada County 4-H All Stars 2012 Annual Activities Report. (All Star Advisors Ms. Cindy
McIntosh and Ms. Colleen McClain)

(10/09/2012) 8

*ANNOUNCEMENTS:
Pursuant to Government Code Section 54954.2, Board members and County Executive Officer may
make a brief announcement or brief report on his or her activities. Board members and County
Executive Officer may also provide a reference to staff or other resources for factual information,
request staff to report back to the Board at a subsequent meeting concerning any matter, or take
action to direct staff to place a matter of business on a future agenda.

*CLOSED SESSIONS:

Pursuant to Government Code Section 54956.8, the Board of Supervisors desires to hold a
closed session regarding real property negotiations. The negotiators are Steven Castleberry,
Public Works Director for the County of Nevada, and John Spencer, representative of
property owner, VLC Properties, LLC. Items under negotiation concern the price and terms
of payment for the property and the property interest to be obtained. The location of the
subject property is: 10911 Wolf Road, Grass Valley, California 95949, Assessors Parcel
Number (APN) 09-690-04.

Pursuant to Government Code Section 54957.6, a closed session of the Board of Supervisors
will be held for the purpose of reviewing its position and instructing its designated labor
negotiations representatives. The designated labor negotiations representatives for Nevada
County are: Alison Lehman, Assistant County Executive Officer, and Gayle Satchwell,
Human Resources Director. The labor negotiations concern the following bargaining units;
General Unit and Professional Unit both represented by Local 39.

Pursuant to Government Code Section 54956.9(b), County Counsel is requesting a closed
session with the Board of Supervisors to discuss one matter in which there is significant
exposure to litigation against the County.

PUBLIC COMMENT: 11:45 A.M.

(Members of the public shall be allowed to address the board on items not appearing on the agenda that
are of interest to the public and are within the subject matter jurisdiction of the Board.)

ADJOURNMENT:

*(The Board of Supervisors can discuss these items at any time during the meeting.)

This agenda was posted on bulletin boards 24 hours in advance of the meeting at the following
locations: 1. Eric Rood Administrative Center; outside Board office, outside Board Chambers, and
outside 10/4/12.
COUNTY OF NEVADA
DEPARTMENT OF PERSONNEL/HUMAN RESOURCES
Eric Rood Administrative Center
950 Maidu Avenue
Nevada City , CA 95959
(530) 265-7010
September 27, 2012
Honorable Board of Supervisors
950 Maidu Avenue
DATE OF MEETING: October 9, 2012
SUBJECT: Resolution Proclaiming th e Month of October, 2012 As United Way of Nevada
County Campaig n Kick-off Month in Nevada County
RECOMMENDATION: Approve th e Resolution.
FUNDING: N/A
BACKGROUND: United Way of Nevada County partners w ith several ag encies in th e
community to provide a variety of services w h ich support and streng th en families and w h ich
reach a w ide spectrum of th ose in need w ith in our community . Th e County of Nevada w ish es to
support th e mission of United Way by naming th e month of October, 2012, as th e campaig n
kick-off m th for th e County . During th is month , various efforts are put forth by employ ees
w h ich g ae, support for United Way and h elp reach our g oal.
Resp ctf y submi d
~~
Director of Human Resources
RESOLUTION No.
OF THE BOARD OF SUPERVISORS OF THE COUNTY OF NEVADA
RESOLUTION PROCLAIMING THE MONTH OF OCTOBER, 2012
AS UNITED WAY OF NEVADA COUNTY CAMPAIGN KICK-OFF
MONTH IN NEVADA COUNTY
WHEREAS, United Way of Nevada County is c el eb r ating its 3 0th year in th e c ommunity
and its mis s ion is to impr ove l ives b y dir ec ting c ommunity r es our c es to c ommunity needs ; and
WHEREAS, it b r ing s tog eth er 20 par tner ag enc ies to pr ovide s er vic es th at addr es s a b r oad
r ang e of is s ues , inc l uding educ ation, inc ome and h eal th , and makes c ontr ib utions th at ar e foc us ed
in a mor e c ol l ab or ative fas h ion; and
WHEREAS, th e var ious ag enc ies of United Way h el p c h il dr en and adul ts ac h ieve th eir
potential th r oug h educ ation and mentor ing pr og r ams , h el p famil ies and s enior s b ec ome
financ ial l y s tab l e and independent b y s uppor ting b as ic needs , and impr ove pub l ic h eal th b y
inc r eas ing ac c es s to c r itic al h eal th c ar e s er vic es and r educ ing s ub s tanc e ab us e, c h il d ab us e and
domes tic viol enc e; and
WHEREAS, th e 2012 c ampaig n g oal is to exc eed $3 00,000; and
WHEREAS, United Way of Nevada County 2012 c ampaig n motto is "LIVE UNITED"
w ith th e funds s taying and w or king w ith in th e County of Nevada;
NOW, THEREFORE, BE IT HEREBY RESOLVED b y th e Boar d of Super vis or s of th e
County of Nevada, State of Cal ifor nia, th at th e month of Oc tob er , 2012 is pr oc l aimed as th e
United Way of Nevada County Campaig n Kic k-Off Month in Nevada County.
COUNTY OF NEVADA
HEALTH &HUMAN SERVICES AGENCY
950 Maidu Ave. Agency Dir ect o r Telepho ne (530) 265-1627
Nevada Cit y, Calif o r nia 95959 J ef f r ey S. Br o wn, MPH, MSW Fax (530) 265-2295
Depar t ment Dir ect o r s
Michael Heggar t y, MFT, Behavio r al Healt h
Tex Rit t er , J D, Child Suppo r t Ser vices &Co llect io ns
Kar en Milman, MD, MPH, Pub lic Healt h
Kat y Eck er t , MBA, Int er im So cial Ser vices
Sept emb er 20, 2012
Ho no r ab le Bo ar d o f Super vis o r s
Er ic Ro o d Adminis t r at ive Cent er
950 Maidu Avenue
Nevada Cit y, CA 95959
DATE OF MEETING: Oct o b er 9, 2012
SUBJ ECT: Res o lut io n appr o ving s ub mis s io n o f t he 2012 f inal gr ant applicat io n t o t he U.S. Depar t ment o f
Agr icult ur e (USDA), Rur al Develo pment , Sect io n 533, f o r t he Ho us ing Pr es er vat io n Gr ant (HPG) Pr o gr am in
t he maximum amo unt o f $85, 000.
RECOMMENDATION: Ado pt t he at t ached Res o lut io n.
FUNDING: No t Applicab le
BACKGROUND: The Sect io n 533 HPG Pr o gr am is int ended t o pr o vide pub lic agencies wit h f unding t o as s is t
ver y lo w-inco me r ur al ho us eho lds wit h gr ant f unds t o r epair and r ehab ilit at e t heir ho mes . The Co unt y
pr evio us ly r eceived awar ds f r o m t he HPG pr o gr am in 2003, 2004, 2005, 2006, 2007, 2009, 2010, and 2011.
The f o cus o f t he HPG pr o gr am is t o t ar get ver y lo w-inco me ho us eho lds , and as s is t in pr o viding s af e and
s anit ar y living co ndit io ns . Thes e f unds ar e gr ant ed t o ver y lo w-inco me ho meo wner s t o mak e healt h and s af et y
r elat ed r epair s t o t heir ho mes . Such r epair s include new r o o f s , new HVAC s ys t ems , f o undat io n r epair s , and
gener al int er io r r epair s . Gr ant s r ange f r o m $1, 000 t o $20, 000 wit h an es t imat ed aver age gr ant o f $8, 300 per
ho us eho ld. The gr ant is o f t en us ed in co nj unct io n wit h lo an f unds f r o m t he ho us ing r ehab ilit at io n pr o gr am t o
help r elieve t he lo an b ur den o r t o pr o vide r ehab ilit at io n act ivit ies o ut s ide t he maximum lo an amo unt . This
pr o gr am helps pr es er ve Nevada Co unt y's af f o r dab le ho us ing s t o ck and pr o vides a met ho d t o addr es s af f o r dab le
ho us ing. It is ant icipat ed t hat t he 2012 HPG gr ant will s er ve a minimum o f s ix ho us eho lds .
CDA-Ho us ing was s ucces s f ul in s ub mit t ing apr e-applicat io n, as appr o ved per Res o lut io n 12-205, and has b een
invit ed t o s ub mit a f inal gr ant applicat io n. The f inal applicat io n is an amended pr e-applicat io n t o r ef lect a
r educed gr ant amo unt t han was o r iginally applied f o r . Unique t o t he USDA HPG pr o gr am, t he invit at io n b y
USDA-HPG t o s ub mit a f inal gr ant applicat io n is s yno nymo us wit h no t if icat io n t hat t he Co unt y's r eques t f o r
gr ant f unding, t hr o ugh t he pr e-applicat io n, has b een appr o ved b y USDA. Co ns equent ly, t he f inal gr ant
applicat io n as well as t he execut ed gr ant agr eement is t o b e r et ur ned s imult aneo us ly t o USDA. If t he Bo ar d will
no w appr o ve t he s ub mis s io n o f t he HPG f inal gr ant applicat io n, HHSA-Ho us ing will b r ing t he HPG Agr eement
b e f o r e t h i s Bo ar d f o r ap p r o v al and e x e c u t i o n i mme di at e l y f o l l o w i ng t h i s i t e m du r i ng t h e Oc t o b e r 9, 2012 Bo ar d
o f S u p e r v i s o r s me e t i ng .
P l e as e c o nt ac t me i f any addi t i o nal i nf o r mat i o n i s ne e de d.
R e s p e c t f u l l y s u b mi t t e d,
~ ~
Je f r e y . ~ ~ ~ n, T ~ i : ~ c t o r
H e al t h and H u man S e r v i c e s Ag e nc y
RESOLUTION No.
K~JOL~~I~I~T L~~Pg'(l~Z''iN~ ~~Ji8 1 '~i~a Sla i~ a ~' i i~~ 2Q~~ i+~NAi, v~il~ i
APPLICATION TO THE U.S. DEPARTMENT OF AGRICULTURE (USDA),
RURAL DEVELOPMENT, SECTION 533, FOR THE HOUSING
PRESERVATION GRANT (HPG) PROGRAM IN THE AMOUNT OF
$8 5,000
WHEREAS, t h e Boa rd of Su p e rvis ors of t h e Cou nt y of Ne va da de s ire s t o c ont inu e t o
imp rove t h e living c ondit ions of it s c it iz e ns t h rou gh s e c u ring gra nt fu nds t o a s s is t w it h ne e de d
h ou s ing re p a ir a nd re h a b ilit a t ion; a nd
WHEREAS, Ne va da Cou nt y Hou s ing w a s s u c c e s s fu l in s u b mit t ing a p re -a p p lic a t ion a nd t h e
Cou nt y h a s b e e n invit e d t o s u b mit a fina l gra nt a p p lic a t ion t o t h e USDA, Se c t ion 533 HPG
Progra m; a nd
WHEREAS, a p u b lic not ic e w a s p u b lis h e d invit ing t h e p u b lic t o re vie w a nd p rovide
c omme nt s on t h e Cou nt y of Ne va da 's USDA, Se c t ion 533 HPG p rop os a l no la t e r t h a n Ju ne 1 1 ,
201 2; a nd
WHEREAS, no p u b lic inp u t w a s re c e ive d t h rou gh t h e p u b lic c omme nt p e riod.
NOW, THEREFORE BE IT RESOLVED b y t h e Boa rd of Su p e rvis ors of t h e Cou nt y of
Ne va da a s follow s :
1 ) Au t h oriz e s t h e s u b mit t a l of a n a p p lic a t ion for t h e Se c t ion 533 HPG fu nds t o t h e USDA,
Ru ra l De ve lop me nt , in t h e a mou nt of $8 5,000 t o p rovide gra nt s t o low-inc ome
h ou s e h olds in t h e u ninc orp ora t e d a re a s of Ne va da Cou nt y.
2) Th e Cou nt y of Ne va da a u t h oriz e s t h e Ch a ir of t h e Boa rd of Su p e rvis ors , t o s ign t h e
USDA, Ru ra l De ve lop me nt , Se c t ion 533 Hou s ing Pre s e rva t ion Gra nt a p p lic a t ion, SF-
424. Th e Cou nt y of Ne va da a u t h oriz e s t h e He a lt h a nd Hu ina n Se rvic e s Dire c t or, or h is
de s igne e , t o s ign a ll ot h e r doc u me nt s re q u ire d b y t h e De p a rt me nt for p a rt ic ip a t ion in
t h e USDA HPG Progra m.
OMB Number: 4040-0004
E x p i ra t i o n D a t e: 01/31/2009
Ap p li ca t i o n fo r Federa l Assi st a n ce SF-424 V ersi o n 02
"1. Typ e o f Submi ssi o n : * 2. Typ e o f Ap p li ca t i o n
" I f R ev i si o n , select a p p ro p ri a t e let t ers)
u P rea p p li ca t i o n New
B. D ecrea se Awa rd
~ Ap p li ca t i o n ~ C o n t i n ua t i o n
* Ot her ( Sp eci fy)
u C ha n ged/C o rrect ed Ap p li ca t i o n Revision
3. D a t e R ecei v ed: 4. Ap p li ca n t I den t i fi er:
~a : Federa l ~n # i t y I den # i ffi er: ~5b. Federa l Awa rd I den t i fi er:
St a t e Use On ly:
6. D a t e R ecei v ed by St a t e: 7. St a t e Ap p li ca t i o n I den t i fi er:
8. AP P LI C ANT I NFOR MATI ON:
"` a . Lega l Na me: C o un t y o f Nev a da
* b. E mp lo yer/Ta x p a yer I den t i fi ca t i o n Number ( E I N/TI N) : * c. Orga n i z a t i o n a l D UNS:
94-6000526 010979029
d. Address:
* St reet 1: 950 Ma i du Av en ue
St reet 2:
"C i t y: Nev a da C i t y
C o un t y: Nev a da
"St a t e: C a li fo rn i a
P ro v i n ce:
"C o un t ry: Un i t ed St a t es
* Z i p /P o st a l C o de 95959
e. Orga n i z a t i o n a l Un i t :
D ep a rt men t Na me: D i v i si o n Na me:
H ea lt h a n d H uma n Serv i ces Agen cy H o usi n g a n d C o mmun i t y Serv i ces
f. Na me a n d co n t a ct i n fo rma t i o n o f p erso n t o be co n t a ct ed o n ma t t ers i n v o lv i n g t hi s a p p li ca t i o n :
P refi x : Ms. * Fi rst Na me: Ma li
Mi ddle Na me:
* La st Na me: E ck
Suffi x :
Ti t le: Admi n i st ra t i v e An a lyst I
Orga n i z a t i o n a l Affi li a t i o n :
` Telep ho n e Number: 530-265-1632 Fa x Number: 530-265-9860
* E ma i l: ma li .dyck@co .n ev a da .ca .us ~.,
OMB Number: 4040- 0004
E x p i ra t i o n D a t e: 01 / 3 1 / 2 009
Ap p li ca t i o n fo r Federa l Assi st a n ce SF- 42 4
V ersi o n 02
' ` 9 . Typ e o f Ap p li ca n t 1 : Select Ap p li ca n t Typ e:
B. Co un t y Go vern men t
Typ e o f Ap p li ca n t 2 : Select Ap p li ca n t Typ e:
Typ e o f Ap p li ca n t 3 : Select Ap p li ca n t Typ e:
"Ot her ( Sp eci fy)
"1 0 Na me o f Federa l Agen cy:
USD A Rura l D evelo p men t , Ho usi n g a n d Co mmun i t y Fa ci li t i es Pro gra m
1 1 . Ca t a lo g o f Federa l D o mest i c Assi st a n ce Number:
1 0. 43 3
CFD A Ti t le:
Rura l Ho usi n g Preserva t i o n Gra n t s
*1 2 Fun di n g Op p o rt un i t y Number:
USD A-RD -HCFP- HPG- 2 01 2
' ` Ti t le:
Rura l Ho usi n g Preserva t i o n Gra n t s
1 3 . Co mp et i t i o n I den t i fi ca t i o n Number:
H PG- 2 01 2
Ti t le:
1 4. Area s Affect ed by Pro ject ( Ci t i es, Co un t i es, St a t es, et c. ) :
Neva da Co un t y w i ll use t he HPG fun ds i n t he un i n co rp o ra t ed a rea s o f Neva da Co un t y.
*1 5. D escri p t i ve Ti t le o f Ap p li ca n t ' s Pro ject :
Lo w a n d very lo w -i n co me si n gle fa mi ly ho me reha bi li t a t i o n gra n t i n t he un i n co rp o ra t ed a rea s o f Neva da Co un t y Ca li fo rn i a
OMB Number: 4040-0004
E x p i ra t i o n D a t e: 01/3ll2009
Ap p li ca t i o n fo r Federa l Assi st a n ce SF-424 V ersi o n 02
16. Co n gressi o n a l D i st ri ct s Of:
" ` a . Ap p li ca n t : CA 004 * b. Pro gra m/Pro j ect : CA 004
17. Pro p o sed Pro j ect :
* a . St a rt D a t e: 10/01/12 * b. E n d D a t e: 09/30/2013
18. E st i ma t ed Fun di n g-( $ ) :
' ` a . Federa l
$ 85,000
" ` u. Aj ~~i i i a i t
" c. St a t e
$ 102,000
* d. Lo ca l
* e. Ot her
` f. Pro gra m In co me
' ` g. TOTAL
$ 187,000
* 19. Is Ap p li ca t i o n Subj ect t o Revi ew By St a t e Un der E x ecut i ve Order 12372 Pro cess?
~ a . Thi s a p p li ca t i o n wa s ma de a va i la ble t o t he St a t e un der t he E x ecut i ve Order 12372 Pro cess fo r revi ew o n 06-06-12
u b. Pro gra m i s subj ect t o E .O. 12372 but ha s n o t been select ed by t he St a t e fo r revi ew.
u c. Pro gra m i s n o t co vered by E . O. 12372
* 20. Is t he Ap p li ca n t D eli n quen t On An y Federa l D ebt ? ( If " Yes" , p ro vi de ex p la n a t i o n .)
u Yes ~ No
21. " By si gn i n g t hi s a p p li ca t i o n , I cert i fy ( 1) t o t he st a t emen t s co n t a i n ed i n t he li st o f cert i fi ca t i o n s* ' ` a n d ( 2) t ha t t he st a t emen t s
herei n a re t rue, co mp let e a n d a ccura t e t o t he best o f my kn o wledge. I a lso p ro vi de t he requi red a ssura n ces" * a n d a gree t o co mp ly
wi t h a n y result i n g t erms i f I a ccep t a n a wa rd. I a m a wa re t ha t a n y fa lse, fi ct i t i o us, o r fra udulen t st a t emen t s o r cla i ms ma y subj ect
me t o cri mi n a l, ci vi l, o r a dmi n i st ra t i ve p en a lt i es. ( U. S. Co de, Ti t le 218, Sect i o n 1001)
~ * ' ' I AGRE E
" The li st o f cert i fi ca t i o n s a n d a ssura n ces, o r a n In t ern et si t e where yo u ma y o bt a i n t hi s li st , i s co n t a i n ed i n t he a n n o un cemen t o r
a gen cy sp eci fi c i n st ruct i o n s
Aut ho ri zed Rep resen t a t i ve:
Prefi x : Mr * Fi rst Na me: Ted
Mi ddle Na me: S.
" La st Na me: Owen s
Suffi x :
* Ti t le: Cha i r, Bo a rd o f Sup ervi so rs, Co un t y o f Neva da
i ei ep ~i ~ri e i J urri o er: ~3u-26~-i 48~ Fa x i J urn ber: 53~-285-9830
* E ma i l: t ed.o wen s@co .n eva da .ca .us
" Si gn a t ure o f Aut ho ri zed Rep resen t a t i ve: ' ` D a t e Si gn ed:
Aut ho ri zed fo r Lo ca l Rep ro duct i o n St a n da rd Fo rm 424 ( Revi sed 10/2005)
Prescri bed by OMB Ci rcula r A-102
i ~ ~
e~
OMB Number. 4040-0004
E x p i ra t i o n l l a t e: 01/31/2009
Ap p l i ca t i o n fo r Federa l Assi st a n ce SF-424 Versi o n 02
'Àp p l i ca n t Federa l Debt Del i n quen cy E x p l a n a t i o n
The fo l l o w i n g sho ul d co n t a i n a n ex p l a n a t i o n i f t he Ap p l i ca n t o rg a n i z a t i o n i s del i n quen t o f a n y Federa l Debt .
t r a s ~ ~ z u c - n a t ~ s ~ e~ ~ ~ r E ~ ~ - ~ z ~
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a s ~ i r t ed . b 1 b e 5 '~ a 6e, i [a ` s t i l e_ a w ~ r es s i c n a l d i s f r i c E s i n N~ l a r y i a n d .
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7 . Ma t e ~ p p l i c a f i a ~ E c l en f i f i er _ LQa ve: t h i s .# i ~ l d b l i n k. TE i s i d en t i ~ i ~ er w ~
b ~ a s s i ~ ed b y t h e St a t e. i F a p ~ l i c a ~ s l e. . en Mr l l S- a l L
I# t h e p r o g r a n t t p r o j ec 4 i s o u t s i d e t h e US, en t er 1 ~ 4- O DD, .
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2
COUNTY OF NEVADA, HOUSING AND COMMUNITY SERVICES DIVISION
USDA 2009 SECTION 533 HOUSING PRESERVATION GRANT APPLICATION
PURSUANT To 7 CFR PART 1944, SUBPART N, SEC. 1944.674(6).
VERSION: SEPTEMBER 15, 2012
STATEMENT OF ACTIVITIES
(1) A complete d i s cu s s i on of the type of an d con d i ti on s for fi n an ci al as s i s tan ce for hou s i n g
pr es er v ati on , i n clu d i n g whether the r equ es t for as s i s tan ce i s for a homeown er
as s i s tan ce pr ogr am, a r en tal pr oper ty as s i s tan ce pr ogr am, or a cooper ati v e as s i s tan ce
pr ogr am;
If s u cces s fu l i n thi s appli cati on , the Cou n ty wi ll u s e thes e HPG fu n d s to pr omote hou s i n g
pr es er v ati on thr ou gh the Cou n ty's on goi n g Hou s i n g Rehab i li tati on Loan Pr ogr am,
her ei n after (HRLP). The HRLP i s for own er/occu pan t hou s ehold s ear n i n g u p to the low-
i n come thr es hold i n the u n i n cor por ated ar eas of Nev ad a Cou n ty. The low-i n come
thr es hold i s calcu lated on an an n u al b as i s thr ou gh the State of Cali for n i a Hou s i n g Poli cy
Di v i s i on an d i s b as ed on 80% of the Cou n ty med i an i n come, ad j u s ted b y fami ly s i z e.
Cu r r en t fi gu r es allow a fami ly of fou r to ear n u p to $57,300 an d s ti ll b e eli gi b le to the
HRLP. Lan d lor d s r en ti n g to low-i n come hou s ehold s ar e als o eli gi b le for the HRLP, b u t
mu s t s i gn a r en t li mi tati on agr eemen t.
Du e to the hou s i n g d emogr aphi cs i n the Cou n ty an d the competi ti v e n atu r e of the
fu n d i n g s tr eams , the Cou n ty has had to tar get cer tai n Cen s u s Tr acts an d Block Gr ou ps
to b e fu n d ed . Hi s tor i cally, the hou s i n g r ehab i li tati on pr ogr am has b een fu n d ed thr ou gh
the Commu n i ty Dev elopmen t Block Gr an t (CDBG) Pr ogr am, the State of Cali for n i a
Hou s i n g an d Commu n i ty Dev elopmen t CalHome Pr ogr am, an d the USDA HPG
pr ogr am. Loan paymen ts an d total loan payoff fu n d s ar e r etu r n ed to the Cou n ty (called
Pr ogr am In come) an d ar e als o u s ed i n thi s r ehab i li tati on pr ogr am. The Cou n ty has
acqu i r ed a 2006 State CaIHOME gr an t for hou s i n g r ehab i li tati on whi ch expi r es i n Au gu s t
2013.
The maxi mu m loan amou n t i n the HRLP i s $60,000. The loan s ter ms ar e attr acti v e an d
allow flexi b i li ty to meet the n eed s of the cli en ts . The loan ter m i s 3%s i mple i n ter es t, for
15 year s . If the hou s i n g cos ts exceed 30% of the hou s ehold i n come, the loan paymen ts
ar e d efer r ed . The hou s i n g cos t r ati o i s r e-ev alu ated ev er y fi v e year s to d eter mi n e i f a
d efer r ed loan i s s ti ll appr opr i ate. Loan s ter ms for lan d lor d s ar e for 3% s i mple i n ter es t,
n on-d efer r ed .
In ad d i ti on to the CDBG gr an t, the Cou n ty u s es HPG fu n d s as gr an ts i n the HRLP. Du e
to the HPG r equ i r emen t to meet the v er y low-i n come popu lati on , the Cou n ty's HRLP has
a focu s towar d homeown er s i n the v er y low-i n come categor y, the n eed i es t of low-
i n come homeown er s . Fr equ en tly, the s cope of wor k i n v olv es b as i c health an d s afety
n eed s , s u ch as fou n d ati on r epai r/i n s tallati on , r oof r epai r , an d heati n g an d cooli n g
s ys tems . Man y cli en ts hav e d efer r ed mai n tai n i n g thei r home to the poi n t that thes e
r equ i r ed fi xes ar e u r gen t.
The Cou n ty has r ecei v ed HPG awar d s i n 2003 thr ou gh 2007, 2009 ,2010 an d 2011, an d
looks for war d to an other s u cces s fu l gr an t appli cati on for 2012. HPG fu n d s i n the HRLP
Page 1 of 8
PuRSUArvT To 7 CFR PAr,T 1944, SUBPART N, SEC. 1944.674(6).
are an es s ent i al t ool and great i nc ent i ve t o t he l ow-i nc ome c l i ent s i n Nevada Count y.
Thes e funds have gone a l ong way t o ens ure t hat c ert ai n l ow-i nc ome homeowners i n
Nevada Count y have a s afe and dec ent home i n whi c h t o l i ve.
The Count y's p ol i c y regardi ng Overc rowdi ng wi l l be c onduc t ed i n c onformi t y wi t h 7 CFR
p art 3460.155, s ubp art E. Thes e gui del i nes wi l l be us ed t o det ermi ne an i deal range of
p ers ons p er hous i ng uni t .
Rel oc at i on of rec i p i ent s , i f nec es s ary, wi l l c omp l y wi t h t he requi rement s of t he Uni form
Rel oc at i on As s i s t anc e and Real Prop ert y Ac qui s i t i on Ac t of 1970. If needed, HPG funds
wi l l be us ed t o c over c os t s i nc urred i n t he rel oc at i on of any di s p l ac ed p ers ons duri ng t he
p eri od of rep ai rs .
Di s p l ac ement of p ers ons , where nec es s ary, wi l l be handl ed wi t h c ons i derabl e di s c ret i on.
The Count y i nt ends t o keep t o a mi ni mum t he di s p l ac ement of any i ndi vi dual s . No
rec i p i ent wi l l be forc ed or c oerc ed t o ac c ep t di s p l ac ement . Al l di s p l ac ement s wi l l have
t he ap p roval s of t he di s p l ac ed p ers ons before p roc eedi ng. HPG funds are avai l abl e t o
fi nanc i al l y hel p di s p l ac ed i ndi vi dual s duri ng t he rehabi l i t at i on p eri od.
Any us e of funds by an ap p l i c ant for addi t i ons wi l l be done i n ac c ordanc e wi t h "RD
Ins t ruc t i ons 1944-N, s ec t i on 1944.664 (c ), i t em 11. Addi t i ons t o any dwel l i ng wi l l onl y be
undert aken when i t i s c l earl y nec es s ary t o al l evi at e overc rowdi ng or t o remove heal t h
hazards t o t he oc c up ant s .
(2) The p roc es s for s el ec t i ng rec i p i ent s for HPG as s i s t anc e, det ermi ni ng hous i ng
p res ervat i on needs of t he dwel l i ng, p erformi ng t he nec es s ary work, and
moni t ori ng/i ns p ec t i ng work p erformed;
The Count y of Nevada i s an equal op p ort uni t y l ender, and s i nc e i t i s p rop os ed t o us e
HPG funds i n t he HRLP, HPG funds wi l l be di s t ri but ed wi t hout di s c ri mi nat i on as p er
Federal requi rement s . Market i ng for t he HRLP i s done t hrough p res s rel eas es , p ri nt ed
broc hures whi c h are avai l abl e t o t he p ubl i c at our offi c e, i nformat i on on t he Count y's web
s i t e: (ht t p ://www.mynevadac ount y.c om), and word of mout h.
Us ual l y, HPG rec i p i ent s are t he s ame c l i ent s as t hos e who've al ready qual i fi ed for a l oan
t hrough t he HRLP. Oc c as i onal l y, an HPG rec i p i ent may onl y rec ei ve a grant . In a l oan
or grant s i t uat i on, HRLP ac c ep t s i nt eres t ed ap p l i c at i ons on a fi rs t c ome, fi rs t s erved
bas i s . If t here are i ns uffi c i ent l oan funds avai l abl e at ap p l i c at i on s ubmi s s i on t i me, t he
~ nnl i r_ .a~ t j nr~ i ~ r~ i i t nn a wai t i nn l i s t . F~ ~ h ~ r~ nl i C~ t i ~ r~ i s i ~ t ~ Qme s GC~ ened, wi ng t he
avai l abl e gui danc e from t he CDBG p rogram, whi c h i s es s ent i al l y t he s ame s t ep s as t he
Federal (HUD) HOME Program's "Tec hni c al Gui de for Det ermi ni ng Inc ome and
Al l owanc es for t he HOME Program." Thi s gui danc e i s ac c ep t abl e t o t he CDBG Program
and i s rec ogni zed as an i ndus t ry s t andard i n i nc ome s c reeni ng hous ehol ds for HUD
p rograms .
Page 2 of 8 ~ ~
PuRSUAtvT To 7 CFR PART 1944, SUBPART N, SEC. 1944.674(8).
To determine the scope of work in a proj ect, the County sends a construction special ist
to meet with the homeowner and reviews a l ist which hel ps the homeowner determine
the basic heal th and safety issues need to be addressed within the l oan parameters.
HPG grant funds are then considered to either reduce the l oan amount or provide for
rehabil itation actions outside the maximum l oan amount. The construction special ist then
prepares a bid package which is then sent out to bid. Interested bidders/ contractors then
meet in apre-construction conference which incl udes a site visit at which the
hom~ovvn~r me~t~ the bidder~l co~tractor~. ,fit the pre-~or,~tr~ct; ~~ c~nf~rence, #h~
scope of work is discussed and cl arified. When the bids come in, the homeowner is
responsibl e for sel ecting the contractor, and the construction contract is then executed
and facil itated with the assistance of HRLP staff. Any construction issues are first deal t
with between the homeowner and the contractor. If issues are not resol ved at the initial
l evel , then the County construction special ist and HRLP housing special ist staff may
intervene. Issues not resol ved at l ower l evel s of mediation may be addressed through
l egal arbitration. To date, al l issues have been resol ved with no need for arbitration.
Al l HRLP proj ects are req uired to take out the necessary buil ding permits. The
Construction and Housing Special ist monitor the progress of al l work. Al l intermediary
and final inspections are performed through the normal County buil ding inspection
process.
(3) A description of the process for identifying potential environmental impacts in
accordance with 7 CFR 1944.672, and the provisions for compl iance with Stipul ation I,
A-G of the Programmatic Memorandum of Agreement, al so known as PMOA, (RD
Instruction 2000-FF, avail abl e in any Rural Devel opment State Office or at
http:/ /www.rurdev.usda.gov/ SupportDocuments/ 2000ff.pdfl in accordance with
7CFR 1944.673(b);
As req uired, initial l y the "Req uest for Environmental Review" (RD form 1940-20) and
form "Exhibit F-2," found in 1944-N has been fil l ed out and submitted with the HPG pre-
appl ication.
Sec. 1944.672: Since the County HRLP uses HUD CDBG Funds, a Rehabil itation
Environmental Review (RER) is req uired as per 24 CFR 58.15. Since the HRLP is a
program in which the home sites are not known until a l ater date, the RER is a two-step
process. The first step is to compl ete the appl icabl e sections of the RER and the
Statutory Worksheet (as per 24 CFR 58.6). The Statutory Worksheet covers the
fol l owing areas: Historic Preservation; Fl oodpl ain Management; Wetl and Protection; the
Coastal Zone Management Act; Sol e Source Aq uifers; the Endangered Species Act; the
Wil d and Scenic Rivers Act; the Cl ean Air Act; the Farml and Protection Pol icy Act;
Environmental J ustice; Noise Abatement and Control ; Expl osive and Fl ammabl e
Operations; Hazardous, Toxic, or Radioactive Material s and Substances; and Airport
Cl ear Zones and Accidental Potential Zones.
Page 3 of 8 `~
The RER i s then p u b l i s hed i n a l oc al news p ap er, and af ter the ap p rop ri ate p u b l i c
c omment wai ti ng p eri od has l ap s ed , i t i s s u b mi tted to the CDBG Prog ram f or thei r
ap p rov al . Onc e the CDBG Prog ram d etermi nes that the p rop er HUD RER p roc es s has
b een f ol l owed , the CDBG f u nd s are rel eas ed . When an el i g i b l e home s i te has b een
i d enti f i ed and i s p roc es s ed f or the HRLP, an Ap p end i x A i s c omp l eted to d etermi ne i f
mi ti g ati on i s req u i red . The f orm i s then f i l ed i n ou r rec ord s . The Ap p end i x A ad d res s es :
Hi s tori c Pres erv ati on, Ai rp ort Cl ear Zones ; Exp l os i v es and Fl ammab l e Op erati ons ; and
T3xi c ! ! -l ~zard o~~l R~~i ~ac# i :~e l :~l ater~al s ~~rtami na i ~~. ~i ~c s ~l ~~~~d ~ r~! ~nt; s ~a~Pr
100 mi l es f rom the Cal i f orni a Coas t, the Coas tal Barri er Res ou rc es Sys tem i s not an
i s s u e. If a home i s i n a f l ood p l ai n, a wetl and , or "not c onc u rred i n b y the Ad v i s ory
Cou nc i l on Hi s tori c Pres erv ati on," HRLP s taf f wi l l c ontac t the l oc al USDA Ru ral
Dev el op ment Of f i c e (RD) f or g u i d anc e on the env i ronmental rev i ew p roc es s as req u i red
p er 7 CFR p art 1944, s u b p art N, Sec ti on 1944.672.
Sec . 1944.673(b ): The Cou nty of Nev ad a has c omp l eted the annu al u p d ate of the
ag reement wi th the Cal i f orni a State Hi s tori c Pres erv ati on Of f i c e (SHPO) f or f i s c al year
2010/2011, f or rev i ewi ng hi s tori c p rop erti es wi thi n ou r HRLP, as p er 1944.673. Thi s i s
es s enti al l y to c omp l y wi th the USDA Ru ral Dev el op ment Prog rammati c Memorand u m of
Ag reement (PMOA). Both d oc u ments are attac hed i n the p re-ap p l i c ati on. Thi s
ag reement l ays ou t the s tep s b y whi c h to c omp l y wi th the RD hi s tori c al rev i ew
env i ronmental req u i rements as i nd i c ated i n 1944.672 and 1944.673. In anti c i p ati on of
u s i ng 2011 HPG f u nd s , the Cou nty i s i n the p roc es s of renewi ng thi s ag reement f or the
c omi ng year.
For the p rop erty' s hi s tori c al rev i ew, the s tep s i nd i c ated i n the PMOA and RD Ins tru c ti on
2000- FF, Exhi b i t A, Attac hments 1, 2, & 3 wi l l b e f ol l owed . If there are any hi s tori c al
i mp ac ts , no work s hal l p roc eed u nti l the p rop er mi ti g ati on ef f orts hav e b een ag reed
u p on. For non hi s tori c al env i ronmental i mp ac ts , the p roc ed u re d es c ri b ed i n 1944.672
wi l l b e f ol l owed . In al l c as es , i t i s the i ntent of Nev ad a Cou nty to c omp l y wi th al l
ap p l i c ab l e env i ronmental req u i rements i n the op erati on of the HPG Prog ram.
(4) The d ev el op ment s tand ard s ) the ap p l i c ant wi l l u s e f or the hou s i ng p res erv ati on work;
and , i f the ap p l i c ant wi l l u s e the Ru ral Dev el op ment s tand ard s f or exi s ti ng d wel l i ng s , the
ev i d enc e of i ts ac c ep tanc e b y the j u ri s d i c ti on where the g rant wi l l b e i mp l emented ;
Per the Hou s i ng Rehab i l i tati on Gu i d el i nes , ev ery l oan or g rant mad e i n the p rog ram wi l l
b e u s ed to f i nanc e rehab i l i tati on to at l eas t mi ni mu m p rog ram rehab i l i tati on s tand ard s .
Ap p l i c ab l e c od es i nc l u d e: The Uni f orm Bu i l d i ng Cod e, the Nati onal El ec tri c al Cod e, the
tl ni f ~rm Pl ~~hi nn ~p ~l ~,
the
l l ni f nrm Mc Ch~ni ~~I CC~d ?, ~hante~~ 5- 1~ ~f the Uni f orm
Cod e, ADA, Sec ti on 504, and rel ev ant s ec ti ons of Ti tl e 24, whi c h p ertai n to d i s ab i l i ty
ac c es s . When ap p l i anc es are i ns tal l ed or rep l ac ed , onl y Energ y Star ap p l i anc es are
u s ed . Ad d i ti onal l y, when worki ng u p the s c op e of work, attenti on i s p ai d to maki ng the
u ni t as energ y ef f i c i ent as p os s i b l e b y u s i ng energ y ef f i c i ent wi nd ows , i ns tal l i ng
i ns u l ati on, etc .
Pag e 4 of 8
~~
PURSUANT 70 7 CFR PART 1944, SUBPART N, SEC. 1944.674(8).
Ad d i t i o n a l l y , t he pro gra m req u i res s pec i f i c a d d i t i o n a l u pgra d es i n a l l pro j ec t s . Thes e
i n c l u d e:
s Upgra d e o f el ec t ri c a l eq u i pmen t gro u n d i n g a n d bo n d i n g s y s t em,
s GFCI repl a c emen t i n k i t c hen , ba t hro o m a n d ex t eri o r a rea s ,
s Smo k e d et ec t o r u pgra d e t o c u rren t Un i f o rm Bu i l d i n g Co d e, a n d
s In s t a l l a t i o n o f c a rbo n mo n o x i d e d et ec t o rs when ga s f i red eq u i pmen t i s pres en t
~ 5; The t i me s ~ h~ d ~ l e f o g' ~ o mS~ l et i ~ ~ t he ~ ~ ~ ~ t ~ ~ m;
The Neva d a Co u n t y Ho u s i n g a n d Co mmu n i t y Servi c es Di vi s i o n , whi c h o pera t es t he
HRLP, a n t i c i pa t es a 12-mo n t h t i me peri o d f o r t hi s c y c l e' s HPG f u n d s , f ro m
a ppro x i ma t el y Au gu s t 2012 t hro u gh Au gu s t 2013. Du ri n g t hi s t i me, t he HPG gra n t f u n d s
wi l l be u s ed i n c o n j u n c t i o n wi t h t he c u rren t Ca IHOME c o n t ra c t , whi c h ha s been ex t en d ed
t o Au gu s t 2013.
(6) The s t a f f i n g req u i red t o c o mpl et e t he pro gra m.
Hea l t h a n d Hu ma n Servi c es Agen c y (HHSA) Sen i o r Ad mi n i s t ra t i ve An a l y s t : The
No RTEC Ex ec u t i ve Di rec t o r repo rt s d i rec t l y t o HHSA Sen i o r Ad mi n i s t ra t i ve An a l y s t . The
An a l y s t ha s o vers i ght res po n s i bi l i t i es f o r a l l t he pro gra ms u n d er t he u mbrel l a o f t he
Ho u s i n g a n d Co mmu n i t y Servi c es Di vi s i o n . Thes e pro gra ms c u rren t l y i n c l u d e CDBG
(reha bi l i t a t i o n a n d ec o n o mi c d evel o pmen t ), HOME, LIHEAP, HPG, CSBG, DOE,
Wo rk f o rc e Ho u s i n g, a n d USDA HPG.
No RTEC Ex ec u t i ve Di rec t o r: The No rt hern Ru ra l Tra i n i n g a n d Empl o y men t Co n s o rt i u m
(No RTEC) ma n a ges a l l a s pec t s o f t he pro gra ms wi t hi n t he Ho u s i n g a n d Co mmu n i t y
Servi c es Di vi s i o n . The Ex ec u t i ve Di rec t o r c o o rd i n a t es t he d evel o pmen t a n d
i mpl emen t a t i o n o f CDBG, HOME, LIHEAP, HPG, CSBG, DOE, Wo rk f o rc e Ho u s i n g, a n d
USDA HPG. The Ex ec u t i ve Di rec t o r pro vi d es d i rec t i o n a n d c o o rd i n a t i o n o f a ppl i c a t i o n s
t o n ew f u n d i n g po s s i bi l i t i es .
Ad mi n i s t ra t i ve Servi c es An a l y s t : The Ad mi n i s t ra t i ve Servi c es An a l y s t i s res po n s i bl e f o r
t he f i s c a l c o mpo n en t o f a l l f u n d i n g s o u rc es a n d en s u res t ha t t he Ho u s i n g a n d
Co mmu n i t y Servi c es Di vi s i o n meet s a l l f i s c a l repo rt i n g a n d o t her f i s c a l l y rel a t ed i s s u es .
Ho u s i n g Spec i a l i s t : The Ho u s i n g Spec i a l i s t pro c es s es c l i en t a ppl i c a t i o n s f o r a s s i s t a n c e,
o pera t es t he pro gra m, prepa res l o a n a n d c o n t ra c t d o c u men t s , d o es repo rt i n g, a n d
mo n i t o rs t he pro gra m a n d rec i pi en t s f o r c o mpl i a n c e wi t h t he f u n d i n g s o u rc es .
Co n s t ru c t i o n Spec i a l i s t : The c o n s t ru c t i o n s pec i a l i s t revi ews t he pro po s ed wri t e-u p wo rk
wi t h t he ho meo wn er, a s s i s t s i n d evel o pi n g t he bi d , a n d t hen wo rk s wi t h t he Sen i o r
Ho u s i n g Spec i a l i s t a n d t he ho meo wn er t o res o l ve a n y i s s u es t ha t mi ght a ri s e d u ri n g t he
reha bi l i t a t i o n .
Of f i c e As s i s t a n t s : The Of f i c e As s i s t a n c e po s i t i o n s pro vi d e c l eri c a l s u ppo rt t o a l l s t a f f .
Pa ge 5 o f 8
(7) The estimated number of very low- and low-income minority and nonminority persons
the grantee will assist with HPG funds; and, if a rental property or cooperative assistance
program, the number of units and the term of restrictive covenants on their use for very
low- and low-income persons;
Based on an award of $85,000, it is estimated that at least 6 households will be served
vrith ~he~e ~~'G {unu~. At l~aJ t 7~ % ~f these households ~,~il! b~ ;~ he :~~r;-! ~~r~ i~c~~? ~
category. The grant amounts will be from $1,000 up to $20,000 per rehabilitated unit,
depending upon the specific circumstance. It is noteworthy that per the 2005-2009
Census (American Community Service) figures, 92.2% of the population is Caucasian,
yet outreach will be made to market to minorities and any other under-represented
groups across the County. For example, the County does have a significant number of
seniors, 18% , of which a significant amount could be eligible for this grant.
(8) The geographical areas) to be served by the HPG program;
The geographic areas to be served with the HPG funds are the unincorporated areas of
Nevada County. The current CalHome grant is available in all the unincorporated areas
of the County. Generally speaking, CDBG new grant funds (when available) are
expended in certain target areas. Loan payments and satisfied loans from previous
grant sources (the State CalHome and previous CDBG awards) are considered program
income, and may be used in non-target areas of the unincorporated regions of Nevada
County. This strategy provides for new funding in target areas, a funding source for non-
target areas in the ensuing years, and an opportunity for HPG funds to be used in all the
areas of unincorporated Nevada County.
(9) The annual estimated budget for the program period based on the financial needs to
accomplish the obj ectives outlined in the proposal. The budget should include proposed
direct and indirect administrative costs, such as personnel, fringe benefits, travel,
equipment, supplies, contracts, and other cost categories, detailing those costs for which
the grantee proposes to use the HPG grant separately from non-HPG resources, if an rL.
The applicant budget should also include a schedule (with amounts) of how the applicant
proposes to draw HPG grant funds, i.e., monthly, quarterly, lump sum for program
activities, etc.;
The proposed budget is contained on Form 424A. The County will use 15% or less of
HPG funds for administration. This form addresses both HPG and non-HPG funding. It
is antic;~ated that :^ :p ~~,~ill dra~rl down funs on a mon# hly basis.
(10) A copy of an indirect cost proposal as required in 7 CFR parts 3015, 3016, and 3019, as
applicable, when the applicant has another source of Federal funding in addition to the
Rural Development HPG program;
Page 6 of 8
PuRSUArvT 70 7 CFR PART 1944, SUBPART N, SEC. 1944.674(8).
In d i re c t c ost s w i l l be c harge d base d on ac t ual c ost an d re l at e d t o t he hours c harge d t o
t he fun d i n g sourc e . In d i re c t c ost s w i l l be spre ad t o al l fun d i n g sourc e s base d on t he
pe rc e n t age of t ot al hours spe n t on e ac h fun d i n g sourc e . Thi s c al c ul at i on w i l l oc c ur on a
mon t hl y basi s. (Se e At t ac hme n t B, Form 424A, Se c t i on B).
(11) A bri e f d e sc ri pt i on of t he ac c oun t i n g syst e m t o be use d ;
Ne vad a Coun t y i s usi n g "Pe n t amat i on ," an i n t e grat e d ac c oun t i n g syst e m ge n e ral
l e d ge r, payrol l , ac c oun t s re c e i vabl e , ac c oun t s payabl e an d proj e c t c ost i n g syst e m. The
d e part me n t i s al so ve ry profi c i e n t at usi n g Exc e l for t rac k i n g i n t e rn al d e part me n t al c ost s
an d se rvi c e s, an d c re at i n g ac c urat e re port s t o d oc ume n t program d e l i ve ry.
(12) The me t hod of e val uat i on t o be use d by t he appl i c an t t o d e t e rmi n e t he e ffe c t i ve n e ss of
i t s program w hi c h e n c ompasse s t he re qui re me n t s for quart e rl y re port s t o Rural
De ve l opme n t i n ac c ord an c e w i t h 7 CFR 1944.683(b) an d t he mon i t ori n g pl an for re n t al
prope rt i e s an d c oope rat i ve s (w he n appl i c abl e ) ac c ord i n g t o 7 CFR 1944.689;
An an n ual re port of t he program e ffe c t i ve n e ss i s pre pare d e ac h ye ar as part of t he
Coun t y's bud ge t i n g proc e ss. Thi s i n c l ud e s t he use of Pe rforman c e Me asure s, w hi c h
re vi e w s t he goal s of t he program an d t he ac t ual out c ome s an d d e l i ve rabl e s. Wi t h past
HPG gran t s, t he Housi n g Di vi si on c on d uc t e d re port i n g as pe r HPG gui d e l i n e s, an d i f t he
Di vi si on i s suc c e ssful w i t h t hi s appl i c at i on , t he same re port i n g me t hod s w i l l c on t i n ue for
t he 2011 HPG gran t . No re n t al prope rt i e s w i l l be assi st e d w i t h HPG fun d s.
(13) The sourc e an d e st i mat e d amoun t of ot he r fi n an c i al re sourc e s t o be obt ai n e d an d use d
by t he appl i c an t for bot h HPG ac t i vi t i e s an d housi n g d e ve l opme n t an d / or support i n g
ac t i vi t i e s;
The Coun t y has an ope n gran t from t he Cal Home Program for re habi l i t at i on w hi c h has
be e n e xt e n d e d t o August 2013. Program i n c ome (payoffs an d payme n t s from pre vi ous
HRLP proj e c t l oan s) w i l l be use d i n t he HRLP as w e l l . The program i n c ome bal an c e i s
subj e c t t o c han ge on a mon t hl y basi s d e pe n d i n g upon ac t i ve proj e c t s an d payoffs from
pre vi ous l oan s.
Shoul d t he Coun t y be suc c e ssful i n t hi s HPG appl i c at i on , t he Coun t y w i l l c ommi t as
l e ve rage $102,000 of St at e Cal Home Fun d s for t hi s gran t appl i c at i on .
(14) The _use _of program i n c ome , i f an y, an d t he t rac k i n g syst e m use d for mon i t ori n g same ;
Si n c e t hi s program w i l l c on si st of gran t i n g HPG fun d s t o t he l ow - an d ve ry l ow -i n c ome
ow n e rs of si n gl e-fami l y re si d e n c e s, n o program i n c ome w i l l be ge n e rat e d d i re c t l y from
HPG fun d s. How e ve r, t he Di vi si on has t w o ot he r program i n c ome fun d s for housi n g
re habi l i t at i on , on e for CDBG an d on e for t he Cal Home program. As fun d s are avai l abl e ,
bot h of t he se Program In c ome fun d s w i l l be use d i n c on j un c t i on w i t h HPG fun d s i n
Page 7 of 8
op e r a t i n g t he HRLP. The se p r og r a m i n come a ccoun t s a r e t r a ck e d usi n g t he sa me
t r a ck i n g syst e m, Pe n t a ma t i on a s w i t h HRLP g r a n t fun d s. Se e a l so # 11 a bove .
(15) The a p p l i ca n t ' s p l a n for d i sp osi t i on of a n y se cur i t y i n st r ume n t s he l d by t he m a s a r e sul t
of i t s HPG a ct i vi t i e s i n t he e ve n t of i t s l oss of l e g a l st a t us;
~ ~ ,[ U2~ t i vi l i ~ n i t a p p l i ca b~ ~ #~ she ! - l ~ ~ ~ i r ~ ~ ur ~ ~ C~ mr ~ :.i n i t y~ cQn ; i ce s ~ i ~ :! S!^! ?
Sl n r a #~ ~
Di vi si on i s a p a r t of t he Coun t y Gove r n me n t .
(16) An v ot he r i n for ma t i on n e ce ssa r y t o e x p l a i n t he p r op ose d HPG p r og r a m;
A cop y of t he Coun t y' s cur r e n t Housi n g Re ha bi l i t a t i on Gui d e l i n e s i s a va i l a bl e for r e vi e w
on l i n e a t ht t p ://d ocs.co.n e va d a .ca .us/d sc i s /~ d s.p y/Ge t /Fi l e -
157121/2005 Ne vCo Re ha b Gui d e l i n e s- Fi n a l .p d f. Thi s d ocume n t w i l l be a r e fe r e n ce
d ocume n t t o t he con t r a ct t o cl a r i fy a n y i ssue s.
(17) The out r e a ch e ffor t s out l i n e d i n 7 CFR 1944,671(b);
Ne va d a Coun t y st r e t che s fr om t he Yuba Ri ve r t o t he We st a n d t o t he St a t e of Ne va d a
Ea st . The Ne va d a Coun t y Housi n g a n d Commun i t y Se r vi ce s Di vi si on ' s g oa l i s t o p r ovi d e
a r e ha bi l i t a t i on l oa n p r og r a m i n a l l p or t i on s of t he un i n cor p or a t e d a r e a s of t he Coun t y.
Si n ce ce r t a i n fun d i n g st r e a ms ma y ha ve t a r g e t a r e a s a s a con d i t i on of fun d i n g , t hi s
coun t yw i d e cove r a g e i s a ccomp l i she d by t a k i n g a d va n t a g e of mul t i p l e fun d i n g
op p or t un i t i e s. As a r e sul t , t he Coun t y Housi n g a n d Commun i t y Se r vi ce s Di vi si on
ma r k e t s coun t yw i d e for i t s r e ha bi l i t a t i on p r og r a ms. Cur r e n t ma r k e t i n g e ffor t s ha ve
i n cl ud e d p r e ss r e l e a se s, n e w s a r t i cl e s, n ot i ce s of p ubl i c he a r i n g s, d e ve l op me n t a n d
d i st r i but i on of p r og r a m br ochur e s, ma i n t a i n i n g a p ubl i c i n for ma t i on l i br a r y of cur r e n t
g r a n t s, a n d ma i n t a i n i n g a n i n for ma t i ve w e b si t e for t he Housi n g Di vi si on ;
(ht t p ://n e w.myn e va d a coun t y.com/housi n g/). It i s t hr oug h t he se e ffor t s t ha t t he Housi n g
a n d Commun i t y Se r vi ce s Di vi si on i s a bl e t o p r ovi d e a n e ffe ct i ve ma r k e t i n g a p p r oa ch for
t he ci t i z e n s of Ne va d a Coun t y.
t ~ ~ ,.
Pa g e 8 of 8 ~ ~
COUNTY OF NEVADA
950 Maidu Avenue
SUBJ ECT: 1) Res o lut io n aut ho r iz ing execut io n o f t he 2012 U.S. Depar t ment o f Agr icult ur e (USDA), Rur al
Develo pment , Sect io n 533 Ho us ing Pr es er vat io n Gr ant (HPG) Agr eement f o r lo w-inco me ho us ing
r ehab ilit at io n in t he maximum amo unt o f $85, 000; and 2) Res o lut io n aut ho r iz ing and dir ect ing t he Audit o r -
Co nt r o ller t o amend Ho us ing's Budget f o r F/Y 2012/13.
RECOMMENDATION: Appr o ve t he at t ached Res o lut io ns .
FUNDING: In 1949, t he U.S. Depar t ment o f Agr icult ur e (USDA) aut ho r iz ed a r ur al ho us ing gr ant pr o gr am
under Sect io n 533 o f t he Ho us ing Act . The Ho us ing Pr es er vat io n Gr ant (HPG) Pr o gr am awar ds f eder al f unds t o
o r ganiz at io ns f o r t he r epair o r r ehab ilit at io n o f lo w- inco me ho us ing. The gr ant s ar e co mpet it ive and ar e made
availab le in ar eas wher e t her e is a co ncent r at io n o f need. The maximum amo unt o f t his Gr ant Agr eement is
$85, 000, and t her e ar e no co unt y gener al f und do llar s r eq uir ed in t he Agr eement .
This new gr ant year 's awar d f o r r eceipt o f f unding and t he as s o ciat ed pr o gr am expendit ur es was no t b udget ed.
The at t ached Budget Res o lut io n is s ub mit t ed t o adj us t t he HHSA Ho us ing Budget f o r F/Y 2012/13, and needs
t o b e ado pt ed b y 4/5's appr o val b y t he Bo ar d o f Super vis o r s .
BACKGROUND: The f o cus o f t he HPG pr o gr am is t o t ar get ver y lo w-inco me ho us eho lds , and as s is t in
pr o viding s af e and s anit ar y living co ndit io ns . Thes e f unds ar e gr ant ed t o ver y lo w-inco me ho meo wner s t o mak e
healt h and s af et y r elat ed r epair s t o t heir ho mes . Such r epair s include new r o o f s , new HVAC (co o ling and
heat ing) s ys t ems , f o undat io n r epair s , and gener al int er io r r epair s . Gr ant s r ange f r o m $1, 000 t o $20, 000 wit h an
es t imat ed aver age gr ant o f $8, 300 per ho us eho ld. The gr ant is o f t en us ed in co nj unct io n wit h lo an f unds f r o m
t he ho us ing r ehab ilit at io n pr o gr am t o help r elieve t he lo an b ur den o r t o pr o vide r ehab ilit at io n act ivit ies o ut s ide
t he maximum lo an amo unt . This pr o gr am helps pr es er ve Nevada Co unt y's af f o r dab le ho us ing s t o ck and
pr o vides a met ho d o f addr es s ing af f o r dab le ho us ing. It is ant icipat ed t hat t he 2012 HPG gr ant will s er ve a
minimum o f s ix ho us eho lds . The gr ant t er m is 12 mo nt hs , ending Sept emb er 30, 2013.
I t i s recommended t h a t t h e Boa rd a pprove t h e a t t a ch ed Hous i ng P res erva t i on Gra nt Agreement a s i t provi des
fundi ng t o a s s i s t Count y h omeowners wh o ma y not ot h erwi s e be a bl e t o ma ke a va ri et y of needed repa i rs a nd
upda t es t o t h ei r h omes .
P l ea s e cont a ct me i f a ny a ddi t i ona l i nforma t i on i s req ui red.
R es pect ful l y s ubmi t t ed,
~~
J effrey S. rown, D i rect or
Hea l t h a nd Huma n Servi ces Agency
RESOLUTION No.
RESOLUTION AUTHORIZING EXECUTION OF THE 2012 U. S.
DEPARTMENT OF AGRICULTURE (USDA), RURAL
DEVELOPMENT, SECTION 533 HOUSING PRESERVATION
GRANT (HPG) AGREEMENT FOR LOW-INCOME HOUSING
REHABILITATION
WIIEREAS, t h e Board of Su p e rv i s ors of t h e Cou nt y of Ne v ada de s i re s t o i mp rov e t h e
l i v i ng c ondi t i ons of i t s l ow and v e ry l ow-i nc ome re s i de nt s wh o ne e d h ou s i ng re p ai r and
re h ab i l i t at i on t h rou g h t h e u s e of USDA g rant fu nds ; and
WHEREAS, t h e Cou nt y ap p l i e d for and was awarde d $85,000 i n g rant fu nds t h rou g h t h e
USDA, Ru ral De v e l op me nt , Se c t i on 533 HPG Prog ram; and
WHEREAS, t h e Cou nt y now de s i re s t o ac c e p t a 2012 Se c t i on 533 HPG p rog ram g rant
and au t h ori z e e xe c u t i on of a Se c t i on 533 IIPG Ag re e me nt wi t h t h e USDA Ru ral De v e l op me nt .
NOW, THEREFORE, BE IT HEREBY RESOLVED b y t h e Board of Su p e rv i s ors of t h e
Cou nt y of Ne v ada, St at e of Cal i forni a t h at t h e Hou s i ng Pre s e rv at i on Grant Ag re e me nt dat e d t h e
30t h day of Se p t e mb e r 2012, b y and b e t we e n t h e USDA, Ru ral De v e l op me nt , p e rt ai ni ng t o
awardi ng t h e Cou nt y fu nds i n t h e maxi mu m amou nt of $85,000 for t h e Hou s i ng Pre s e rv at i on
Grant Prog ram for re p ai r or re h ab i l i t at i on of h ome s for e l i g i b l e re s i de nt s for t h e t e rm of
Se p t e mb e r 30, 2012 t h rou g h Se p t e mb e r 30, 2013 b e and h e re b y i s ap p rov e d, and t h at t h e Ch ai r of
t h e Board of Su p e rv i s ors b e and i s h e re b y au t h ori z e d t o e xe c u t e t h e Ag re e me nt on b e h al f of t h e
Cou nt y of Ne v ada.
Fu nds t o b e de p os i t e d i nt o re v e nu e ac c ou nt : 1610-50605-451-2012-445590.
RD Instruction 1944-N
Exhibit A
HOUSING PRESERVATION GRANT AGREEMENT
This agreement dated September 30, 2012, is between County of Nevada,
the grantee, organized and operating under California State Law, and
the United States of America acting through the Rural Development.
Rural Development agrees to grant a sum not to exceed $85,000.00,
subject to the terms and conditions of this agreement; provided,
however, that the grant funds actually advanced and not needed for
grant purposes shall be returned immediately to Rural Development. The
Housing Preservation Grant (HPG) statement of activities approved by
Rural Development, is attached, and shall commence within 10 days of
the date of execution of this agreement by Rural Development and be
completed by September 30, 2013. Rural Development may terminate the
grant in whole, or in part, at any time before the date of completion,
whenever it is determined that the grantee has failed to comply with
the conditions of this grant agreement or Rural Development regulations
related hereto. The grantee may appeTdverse decisions in accordance
with Rural Development's appeal procedures contained in Subpart B of
Part 1900 of this chapter.
In consideration of said grant by Rural Development to the grantee, to
be made pursuant to Section 533 of the Housing Act of 1949, HPG
program, the grantee will provide such a program in accordance with the
terms of this grant agreement and applicable Rural Development
regulations.
PART A Definitions.
1. "Beginning dame" means the date this agreement is
executed by Rural Development and costs can be incurred.
2. "Ending date" means the date this agreement is
scheduled to be completed. It is also the latest date
grant funds will be provided under this agreement, without
an approved extension.
3. "Disallowed costs" are those charges to a grant which
Rural Development determines cannot be authorized in
accordance with applicable Federal cost principles
contained in 7 CFR Parts 3015 and 3016, as appropriate.
9. "Grant closeout" is the process by which the grant
operation is concluded at the expiration of the grant
period or following a decision to terminate the grant.
(09-01-93) PN 212
Exhibit A
Page 2
5. "Termination" of the grant means the cancellation of
Federal assistance, in whole or in part, at any time before
the date of completion.
PART B Terms of agreement.
Rural D~v~lopment and tie grantee agree that:
1. All grant activities shall be limited to those
authorized in this subpart.
2. This agreement shall be effective when executed by both
parties.
3. The HPG activities approved by Rural Development shall
commence and be completed by the date indicated above,
unless earlier terminated under paragraph B, 18, of this
grant agreement, or extended.
4. The grantee shall carry out the HPG activities and
processes as described in the approved statement of
activities which is made a part of this grant agreement.
Grantee will be bound by the activities and processes set
forth in the statement of activities and the further
conditions set forth in this grant agreement. If the
statement of activities is inconsistent with this grant
agreement, then the latter will govern. A change of any
activities and processes must be in writing and must be
signed by the approval official.
5. The grantee shall use grant funds only for the purposes
and activities approved by Rural Development in the HPG
budget. Any uses-not -provided--for in the approved budget --
must be approved in writing by Rural Development in
advance.
6. If the grantee is a private nonprofit corporation,
expenses charged for travel or per diem will not exceed the
rates paid to Federal employees or (if lower) an amount
authorized by the grantee for similar purposes. If the
grantee is a public body, the rates will be those that are
allowable under the customary practice in the government of
which the grantee is a party; if none are customary, the
Rural Development rate's will be the maximum allowed.-
Exhibit A
Page 3
7. Grant funds will not be used for any of the following:
(a) To pay obligations incurred before the beginning
date or after 'the ending date o~ this agreement;
(b) For any entertainment purposes;
(c) To pay for any capital assets, the purchase of
real estate or vehicles, the improvement or
renovation of the grantee's office space, or for the
repair or maintenance of privately owned vehicles;
(d) Any other purpose specified in X1944.664 (g) or
X1944.666 (b) of this subpart; or
(e) For administrative expenses exceeding 20 percent
of the HPG grant funds.
---5: The grant funds shall no~be us~~sub~3tute for any
financial support previously provided and currently
available or assured from any other source.
9. The dispersal of grants will be governed as follows:
(a) In accordance with Treasury Circular 1075
(fourth revision) Part 205, Chapter II of Title 31 of
the Code of Federal Regulations, grant funds will be
provided by Rural Development as cash advances on an
as needed basis not to exceed one advance every 30
days. The advance will be made by direct Treasury
check to the grantee. In addition, the grantee must
submit Standard Form (SF) 272, "Federal Cash
Transactions Report, "--each time--an advance of funds -
is made. This report shall be used by Rural
Development to monitor cash advances made to the
grantee. The financial management system of the
recipient organization shall provide for effective
control over and accountability for all Federal funds
as stated in
7 CFR Parts 3015 and 3016.
(09-01-93) PN 212
Exhibit A
Page 4
(b) Cash advances to the grantee shall be limited to
the minimum amounts needed and shall be timed to be
in accord only with the actual, immediate cash
requirements of the grantee in carrying -out the
purpose of the planned project. The timing and
amount of cash advances shall be as close as
administratively feasible to the actual disbursements
by the grantee for direct program costs (as
identified in the grantee's statement of activities
and budget and fund use plan) and proportionate share
of any allowable indirect costs.
(c) Grant funds should be promptly refunded to the
Rural Development and redrawn when needed if the
funds are erroneously drawn in excess of immediate
disbursement needs. The only exceptions to the
requirement for prompt refunding are when the funds
involved:
(i) Will be disbursed--5y the recipient
organization within 7 calendar days from the
date of the Treasury check; or
(ii) Are less than $10,000 and will be
disbursed within 30 calendar days from the date
of the Treasury check.
(d) Grantee shall provide satisfactory evidence to
Rural Development that all officers of the grantees'
organization authorized to receive and/or disburse.
Federal funds are covered by fidelity bonds in an
amount not to exceed the grant amount to protect
Rural Development's interests.
10. The grantee will submit performance, financial, and
annual reports as indicated in this subpart to the
appropriate Rural Development office. These reports must
be reconciled to the grantees' accounting records,
especially on the final report.
(a) As needed, but not more frequently than once
every 30 calendar days, submit an original and two
copies of SF-270, "Request for Advance or
Reimbursement." In addition, the grantee must submit
an SF-272, each time an advance of funds is made.
This report shall be used by Rural Development to
monitor cash advances made to the grantee.
Exhibit A
Page 5
(b) Quarterly reports will be submitted within 15
days, but no later than 45 days after the end of each
calendar quarter. An original and one copy of SF-
269, "Financial Status Report," and a quarterly
performance report in accordance with X1944.683 of
this subpart. Item 10, g (total program outlays) of
SF-269, should be less any rebates, refunds, or other
discounts.
(c) Within 90 days after the termination or
expiration of the grant agreement, an original and
two copies of SF-269, and a final performance report
which will include a summary of the project's
accomplishments, problems, and planned future
activities of the grantee for HPG. Final reports may
serve as the last quarterly report.
(d) Rural Development may require performance
reports more frequently if deemed necessary.
11. In accordance with Office of Management and Budget
(OMB) Circular A-87, "Cost Principles for State and Local
Governments" (available in any Rural Development office),
compensation for employees will be considered reasonable to
the extent that such compensation is consistent with that
paid for similar work in other activities of the State or
local government.
12. If the grant exceeds $100,000, cumulative transfers
among direct cost budget categories totaling more than 5
percent of the total budget must have prior written
approval by Rural Development.
13. The results of the program assistecT by grant funds may
be published by the grantee without prior review by Rural
Development, provided that such publications acknowledge
the support provided by funds pursuant to the provisions of
Title V of the Housing Act of 1949, as amended, and that
five copies of each such publications are furnished to
Rural Development.
14. The grantee certifies that no person or organization
has been employed or retained to solicit or secure this
grant for a commission, percentage, brokerage, or
contingent fee.
(09-O1-93) PN 212
Exhibit A
Paqe 6
15. No person in the United States shall, on the grounds
of race, religion, color, sex, familial status, age,
national origin, or handicap, be excluded from
participating in, be denied the proceeds of, or be subject
to discrimination in connection with the use of grant
funds. Grantee will comply with the nondiscrimination
regulations of Rural Development contained in Subpart E of
Part 1901 of this chapter.
16. In all hiring or employment made possible by or
resulting from this grant, the grantee:
(a) Will not discriminate against any employee or
applicant for employment because of race, religion,
color, sex, familial status, age, national origin, or
handicap, and
(b) Will take affirmative action to insure that '
employees a,re treated during employment without _ _
regard to their race, religion, color, sex, familial
status, age, national origin, or handicap. This
requirement shall apply to, but not be limited to,
the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of
compensation; and selection for training, including
apprenticeship.
(c) In the event grantee signs a contract related to
this grant which would be covered by any Executive
Order, law, or regulation prohibiting discrimination,
grantee shall include in the contract the "Equal
Employment Clause" as specified by Form RD 400-1,
--- "Equal Opportunity Agreement."
17. The grantee accepts responsibility for accomplishing
the HPG program as submitted and included in its
preapplication, application, including its statement of
activities. The grantee shall also:
(a) Endeavor to coordinate and provide liaison with
State and local housing organizations, where they
exist.
(b) Provide continuing information to Rural
Development on the status of grantee HPG programs,
projects, related activities, and problems.
Exhibit A
Page 7
(c) Inform Rural Development as soon as the
following types of conditions become known:
(J Problems, delays, or adverse conditions
which materially affect the ability to attain
program objectives, prevent the meeting of time
schedules or goals, or preclude the attainment
of project work units by established time
periods. This disclosure shall be accompanied
by a statement of the action taken or
contemplated, new time schedules required and
any Rural Development assistance needed to
resolve the situation.
(ii) Favorable developments or events which
enable meeting time schedules and goals sooner
than anticipated or producing more work units
than originally projected.
_ _ ._ _
18. The grant closeout and termination procedures will be
as follows:
(a) Promptly after the date of completion or a
decision to terminate a grant, grant closeout actions
are to be taken to allow the orderly discontinuation
of grantee activity.
(i) The grantee shall immediately refund to
Rural Development any uncommitted balance of
grant funds.
(ii} The grantee will furnish to Rural
Development within 90 calendar days after the
date of completion of the grant, SF-269 and all
financial, performance, and other reports
required as a condition of the grant, including
a final audit report, as required by 7 CFR
Parts 3015 and 3016.
(iii)The grantee shall account for any property
acquired with HPG grant funds or otherwise
received from Rural Development.
-- (iv) After the grant closeout, Rural
Development retains the right to recover any
disallowed costs which may be discovered as a
result of an audit.
(09-O1-93) PN 212
Exhibit A
Page 8
(b) When there is reasonable evidence that the
grantee has failed to comply with the terms of this
grant agreement, the State Director can; on
reasonable notice, suspend the grant pe-riding
corrective action or terminate the grant in
accordance with paragraph B, 18 (c) of this grant
agreement. In such instances, Rural Development may
reimburse the grantee for eligible costs incurred
prior to the effective date of the suspension or
termination and may allow all necessary and proper
costs which the grantee could not reasonably avoid.
Rural Development will withhold further advances and
grantees are prohibited from further use of grant
funds, pending corrective action.
(c) Grant termination will be based on the
following:
(i) Termination for cause. This grant may be
terminat~in w~o1e, or in part, at any time
_ ...
_ _ _ _
before the date of completion, whenever Rural
Development determines that the grantee has
failed to comply with the terms of this
agreement. The reasons for termination may
include, but are not limited to, such problems
as:
(A) Failure to make reasonable and
satisfactory progress in attaining grant
objectives.
(B) Failure of grantee to use grant
funds only for authorized purposes.
(C) Failure of grantee to submit
adequate and timely reports of its
operation.
(D) Violation of any of the provisions
of any laws administered by Rural
Development or any regulation issued
thereunder.
(E) Violation of any nondiscrimination
or equal opportunity requirement
administered by Rural Development in
connection with any Rural Development
programs.
(F) Failure to maintain an accounting
system acceptable to Rural Development.
Exhibit A
Page 9
(ii) Termination for convenience. Rural
Development or the grantee may terminate the
grant in whole, or in part, when both parties
agree that the continuation of the project
would not produce beneficial results
commensurate with the further expenditure of
funds. The two parties shall agree upon the
termination conditions, including the effective
date and, in case of partial termination, the
portion to be terminated.
(d) Rural Development shall notify the grantee in
writing of the determination and the reasons for and
the effective date of the suspension or termination.
Except for termination for convenience, grantees have
the opportunity to appeal a suspension or termination
under Rural Development's appeal procedure, Subpart B
of Part 1900 of this chapter.
19. Upon any default under its representatives or
agreements set forth in this instrument, the grantee, at
the option and demand of Rural Development, will, to the
extent legally permissible, repay to Rural Development
forthwith the grant funds received with interest at the
rate of 5 percent per annum from the date of the default.
The provisions of this grant agreement may be enforced by
Rural Development, at its options and without regard to
prior waivers by it or previous defaults of the grantee, by
judicial proceedings to require specific performance of the
terms of this grant agreement or by such other proceedings
in law or equity, in either Federal or State courts, as may
be deemed necessary by Rural Development to assure
compliance-with the provisions of this grant agreement and
the laws and reg~~ations Winder which this grant is mad~:-
20. Extension of this grant agreement, modifications of the
statement of activities, or changes in the grantee's budget
may be approved by Rural Development provided, in Rural
Development's opinion, the extension or modification is
justified and there is a likelihood that the grantee can
accomplish the goals set out and approved in the statement
of activities during the period of the extension and/or
modifications as specified in X1944.684 of this subpart.
(09-O1-93) PN 212
\~
Exhibit A
Page 10
PART C Grantee agrees:
1. To comply with property management standards for
expendable and nonexpendable personal property established
by 7 CFR Parts 3015 and 3016.
2. To pLo~ide a financial management SyJLG~'1ll which will
include:
(a) Accurate, current, and complete disclosure of
the financial results of each grant. Financial
reporting will be on a cash basis. The financial
management system shall include a tracking system to
insure that all program income, including loan
repayments, are used properly.
(b) Records which identify adequately the source and
application of funds for grant-supported activities.
-- Those records sham:-- corrtazn in-farmation pertaining to
grant awards and authorizations, obligations,
unobligated balances, assets, liabilities, outlays,
and income.
(c) Effecting control over and accountability for
all funds, property, and other assets. Grantee shall
adequately safeguard all such assets and shall assure
that they are solely for authorized purposes.
(d) Accounting records supported by source
documentation.
3. To retain financial records,
statistical records, arrd all oth
grant for a period of at least 3
of the final performance report,
paragraph B 10 (c) of this grant
following situations:
supporting documents,
~r records pertinent to the
years after the submission
in accordance with
agreement, except in the
(a) If any litigation, claim, audit, or
investigation is commenced before the expiration of
the 3-year period, the records shall be retained
until all litigations, claims, audit, or
investigative findings involving the records have
been- resolved.
(b) Records for nonexpendable property acquired by
Rural Development, the 3-year retention requirement
is not applicable.
13
Exhibit A
Page 11
(c) When records are transferred to or maintained by
Rural Development, the 3-year retention requirement
is not applicable.
(d) Microfilm copies may be substituted in lieu of
original records. Rural Development and the
Comptroller General of the Unit2~ St3teS~ or any of
their duly authorized representatives, shall have
access to any books, documents, papers, and records
of the grantee which are pertinent to the specific
grant program for the purpose of making audits,
examinations, excerpts, and transcripts.
4. To provide information as requested by Rural
Development concerning the grantee's actions in soliciting
citizen participation in the applications process,
including published notices of public meetings, actual
public meetings held, and content of written comments
received.
5. Not to encumber, transfer, or dispose of the property
or any part thereof, furnished by Rural Development or
acquired wholly or in part with HPG funds without the
written consent of Rural Development.
6. To provide Rural Development with such periodic reports
of grantee operations as may be required by authorized
representatives of Rural Development.
7. To execute Form RD 400-1, and to execute any other
agreements required by Rural Development to implement the
civil rights requirements.
8. To include in all contracts in excess of $100,000, a
provision for compliance with all applicable standards,
orders, or regulations issued pursuant to the Clean Air
Act, 42 U.S.C. 1875C-9, as amended. Violations shall be
reported to Rural Development and the Regional Office of
the Environmental Protection Agency.
9. That no member of Congress shall be admitted to any
share or part of this grant or any benefit that may arise
therefrom, but this provision shall not be construed to bar
as a contractor under the grant a public-held corporation..._.
whose ownership might include a member of Congress.
(09-O1-93) PN 212
Exhibit A
Page 12
10. That all nonconfidential information resulting from
its activities shall be made available to the general
public on an equal basis.
11. That the purpose for which this grant is made may
complement, but shall not duplicate programs for which
monies have been received, are committed, or are applied
for from other sources, public and private.
12. That the grantee shall relinquish any and all
copyrights and/or privileges to the materials developed
under this grant, such material being the sole property of
the Federal Government. In the event anything developed
under this grant is published in whole or in part, the
material shall contain a notice and be identified by
language to the following effect: "The material is the
result of tax-supported research and as such is not
copyrightable. It may be freely reprinted with the
customary crediting of the source."
13. That the grantee shall abide by the policies
promulgated in 7 CFR Parts 3015 or 3016, as applicable,
which provides standards for use by grantees in
establishing procedures for the procurement of supplies,
equipment, and other services with Federal grant funds.
14. That it is understood and agreed that any assistance
granted under this grant agreement will be administered
subject to the limitations of Title V of the Housing Act of
1949, as amended, 42 U.S.0 1471, et. seq., and related
regulations, and that all rights granted to Rural
Development herein or elsewhere may be exercised by it in
its sole discretion to carry our the purposes of the
assistance, and protect Rural Development's financial
interest.
15. That the grantee will adopt a standard of conduct that
provides that, if an employee, officer, or agency of the
grantee, or such person's immediate family members conducts
business with the grantee, the grantee must not:
(a) Participate in the selection, award, or
administration of a contract to such persons for
which Federal funds are used;
Exhibit A
Page 13
(b) Knowingly permit the award or administration of
the contract to be delivered to such persons or other
immediate family members or to any entity (i.e.,
partnerships, -corporations, etc.) in which such
persons or their immediate family members have an
ownership interest; or
(c) Permit such person to solicit or accept
gratuities, favors, or anything of monetary value
from landlords or developers of rental or ownership
housing projects or any other person receiving HPG
assistance.
16. That the grantee will be in compliance with and
provide the necessary forms concerning the Debarment and
Suspension and the Drug-free Workplace requirements found
in 1944.654 of this subpart.
17. That_._the grantee will comply witlLthe rQ C rt,T? r_? ments in
respect to rental properties and cooperatives (co-ops) and
will execute an agreement with the owners or co-op as found
in ~~1944.662 and 1944.663 of this subpart, specifically:
(a) If the co-op or rental property owner s) or
their successors in interest fail to carry out the
requirements of this grant agreement, the ownership
agreement, or any requirements noted in this subpart
during the applicable period, they shall make a
payment to Rural Development in an amount that equals
the total amount of the assistance provided by the
grantee plus interest thereon (without compounding)
for each year and any fraction thereof that the
assistance was outstanding The interest rate shall
be that as determined by Rural Development at the
time of infraction taking into account the average
yield on outstanding marketable long-term obligations
of the United States during the month preceding the
date on which the assistance was initially made
available.
(b) Notwithstanding any other provision of law, any
assistance provided shall constitute a debt, which is
payable in the case of any failure to carry out the
agreement between the grantee and the rental property
owner s) or co-op and shall be secured by the
security instruments provided by them to Rural
Development.
18. That all requirements of this subpart concerning HPG's
will be followed.
(09-01-93) PN 212
Exhibit A
Page 14
_ . . . . _ - ----
-_ _ . . _ _ _ r}
- - -_
_ . .
--
-. _ _ _ ~
PART D Rural Development agrees:
1. That it will assist the grantee, within available
appropriations, with such technical and management
assistance as needed in coordinating the statement of
activities with local officials, comprehensive plans, and
any State or area plans for improving housing for very low-
and low-income households in the area in which the project
or program is located.
2. That at its sole discretion, Rural Development may at
any time give any consent, deferment, subordination,
release, satisfaction, or termination of any or all of the
grantee's grant obligations, with or without valuable
consideration, upon such terms and conditions as the
grantor may determine to be:
- advisable to further the purposeso~f thegrant--
or to protect Rural Development's financial interests
therein; and
(b)Consistent with the statutory purposes of the
grant and the limitations of the statutory authority
under which it is made and Rural Development's
regulations.
PART E Attachments:
The statement of activities is attached to and made a part of this
grant agreement.
Exhibit A
Page 15
This grant agreement is subject to current Rural Development
regulations and any future regulations not inconsistent with the
express terms hereof.
Grantee has caused this grant agreement to be executed by its duly
authorized Deputy County Executive Director, properly attested to and
its corporate seal affixed by its duly authorized n/a.
Attest: Grantee:
By:
By: Ted S. Owens, Chair, Board of Supervisors,
County of Nevada
Date of Execution of Grant Agreement by
Grantee:
United States Of America
Rural Development
Stephen Nnodim, Multi-Family Housing Program
Director
Date of Execution of Grant Agreement by Rural
Development:
(09-O1-93) PN 212
\'(~
v
COUNTY OF NEVADA
950 Maidu Avenue
SUBJ ECT: 1) Res o lut io n aut ho r iz ing execut io n o f t he 2012 U.S. Depar t ment o f Agr icult ur e (USDA), Rur al
Develo pment , Sect io n 533 Ho us ing Pr es er vat io n Gr ant (HPG) Agr eement f o r lo w-inco me ho us ing
r ehab ilit at io n in t he maximum amo unt o f $85, 000; and 2) Res o lut io n aut ho r iz ing and dir ect ing t he Audit o r -
Co nt r o ller t o amend Ho us ing's Budget f o r F/Y 2012/13.
RECOMMENDATION: Appr o ve t he at t ached Res o lut io ns .
FUNDING: In 1949, t he U.S. Depar t ment o f Agr icult ur e (USDA) aut ho r iz ed a r ur al ho us ing gr ant pr o gr am
under Sect io n 533 o f t he Ho us ing Act . The Ho us ing Pr es er vat io n Gr ant (HPG) Pr o gr am awar ds f eder al f unds t o
o r ganiz at io ns f o r t he r epair o r r ehab ilit at io n o f lo w- inco me ho us ing. The gr ant s ar e co mpet it ive and ar e made
availab le in ar eas wher e t her e is a co ncent r at io n o f need. The maximum amo unt o f t his Gr ant Agr eement is
$85, 000, and t her e ar e no co unt y gener al f und do llar s r eq uir ed in t he Agr eement .
This new gr ant year 's awar d f o r r eceipt o f f unding and t he as s o ciat ed pr o gr am expendit ur es was no t b udget ed.
The at t ached Budget Res o lut io n is s ub mit t ed t o adj us t t he HHSA Ho us ing Budget f o r F/Y 2012/13, and needs
t o b e ado pt ed b y 4/5's appr o val b y t he Bo ar d o f Super vis o r s .
BACKGROITND: The f o cus o f t he HPG pr o gr am is t o t ar get ver y lo w-inco me ho us eho lds , and as s is t in
pr o viding s af e and s anit ar y living co ndit io ns . Thes e f unds ar e gr ant ed t o ver y lo w-inco me ho meo wner s t o mak e
healt h and s af et y r elat ed r epair s t o t heir ho mes . Such r epair s include new r o o f s , new HVAC (co o ling and
heat ing) s ys t ems , f o undat io n r epair s , and gener al int er io r r epair s . Gr ant s r ange f r o m $1, 000 t o $20, 000 wit h an
es t imat ed aver age gr ant o f $8, 300 per ho us eho ld. The gr ant is o f t en us ed in co nj unct io n wit h lo an f unds f r o m
t he ho us ing r ehab ilit at io n pr o gr am t o help r elieve t he lo an b ur den o r t o pr o vide r ehab ilit at io n act ivit ies o ut s ide
t he maximum lo an amo unt . This pr o gr am helps pr es er ve Nevada Co unt y's af f o r dab le ho us ing s t o ck and
pr o vides a met ho d o f addr es s ing af f o r dab le ho us ing. It is ant icipat ed t hat t he 2012 HPG gr ant will s er ve a
minimum o f s ix ho us eho lds . The gr ant t er m is 12 mo nt hs , ending Sept emb er 30, 2013.
I t i s recommended t h a t t h e Boa rd a pprove t h e a t t a ch ed Hous i ng P res erva t i on Gra nt Agreement a s i t provi des
f undi ng t o a s s i s t Count y h omeowners wh o ma y not ot h erwi s e be a bl e t o ma ke a va ri et y of needed repa i rs a nd
upda t es t o t h ei r h omes .
P l ea s e cont a ct me i f a ny a ddi t i ona l i nf orma t i on i s req ui red.
R es pect f ul l y s ubmi t t ed,
J ef f rey S . rown, D i rect or
Hea l t h a nd Huma n S ervi ces Agency
_ R _ E S O _ L _ U T i O _ I V
_
N o . _ _
_
_ _ _ _ _
_ _ _ _
t ~ F i ~ i E B t ~ ~ ~ ~ i ~ F j u ~ P ~ R ~ v ~ I j V ~ ' C J V C i He C t ~ U i i ~ ~ ' T v ~ i ~ E ~ ' ~ t D ~ r
R E SOL U TI ON AU THOR I ZI NG AND D I R E C TI NG THE AU D I TOR -
C ONTR OL L E R TO AME ND HOU SI NG' S B U D GE T F OR
F I SC AL YE AR 2012/13
WHE R E AS, t h e C ou nt y of Nev ada h as ent er ed i nt o a Gr ant Agr eement wi t h t h e U . S. D epar t ment of
Agr i c u l t u r e (U SD A), R u r al D ev el opment , for $85,000 of gr ant fu ndi ng fox t h e Sec t i on 533 Hou si ng
P r eser v at i on P r ogr am; and
WHE R E AS, t h e HHSA Hou si ng needs t o adj u st t h ei r bu dget for F i sc al Year 2012/13 t o r efl ec t t h i s
i nc r ease i n r ev enu e and ex pendi t u r es r el at ed t o t h i s pr ogr am.
NOW, THE R E F OR E , B E I T R E SOL V E D by t h e B oar d of Su per v i sor s of t h e C ou nt y of Nev ada
h er eby au t h or i z es and di r ec t or t h e Au di t or -C ont r ol l er t o amend Hou si ng' s B u dget for F i sc al Year
2012/13 as fol l ows:
Ac c ou nt s Amou nt s
1610- 50605- 451- 2012/ 446690 $85,000
1610- 50605- 451- 2012/ 521552 $12,750
1610- 50605- 451- 2012/ 521520 $72,250
COUNTY OF NEVADA
'HEALTH &HUMAN SERVICES AGENCY
950 Maidu Ave.
Nevada Cit y , Cal if o r n ia
95959
Sept ember 24, 2012
Agen cy Dir ect o r
J ef f r ey S. Br o wn , MPH, MSW
Depar t men t Dir ect o r s
Michl el Heggar t y , MPT, Behavio r al Heal t h
Tex Rit t er , J D, Chil d Suppo r t Ser vices &Co l l ect io n s
Kar en Mil man , MD, MPH, Publ ic Heal t h
Kat y Eck er t , MBA, In t er im, So cial Ser vices
Ho n o r abl e Bo ar d o f Super vis o r s
Er ic Ro o d Admin is t r at ive Cen t er
950 Maidu Aven ue
Nevada Cit y , CA 95959
DATE OF MEETING: Oct o ber 9, 2012
Tel epho n e (530) 265-1627
Fax (530)265-2295
I~ECEl VED
OCT v 2
" z Gi2
NEVADA COUNTY
BOARD
SUPERVIS4R~
SUBJ ECT: Res o l ut io n aut ho r iz in g execut io n o f an Amen dmen t t o t he 2011 Un it ed
St at es Depar t men t o f Agr icul t ur e (USDA) Ho us in g Pr es er vat io n Gr an t (HPG) agr eemen t ,
ext en din g t he gr an t t er min at io n dat e t o J un e 30, 2013.
RECOMMENDATION: Appr o ve t he at t ached r es o l ut io n
FUNDING: In 1949, t he U.S. Depar t men t o f Agr icul t ur e (USDA) aut ho r iz ed a r ur al
ho us in g gr an t pr o gr am un der Sect io n 533 o f t he Ho us in g Act . The Ho us in g Pr es er vat io n
Gr an t (HPG) Pr o gr am awar ds f eder al f un ds t o o r gan iz at io n s f o r t he r epair o r
r ehabil it at io n o f l o w-in co me ho us in g. The gr an t s ar e co mpet it ive an d ar e made avail abl e
in ar eas wher e t her e is a co n cen t r at io n o f n eed. Ther e ar e n o co un t y gen er al f un d do l l ar s
r eq uir ed in t he Agr eemen t an d t he F/Y 201 1/12 budget was amen ded t o al l o w f o r t he
gr an t f un ds . The 2011 gr an t agr eemen t amo un t r emain s t he s ame at $75, 000.
BACKGROUND: Per Res o l ut io n #11-486, t he Co un t y en t er ed in t o an agr eemen t wit h
t he USDA t o r eceive $75, 000 o f t he 2011 HPG f un ds . The HPG f un ds ar e l ever aged
wit h Ca1HOME ho us in g r ehabil it at io n f un ds . Thes e f un ds ar e gr an t ed t o q ual if ied l o w-
in co me an d ver y l o w-in co me ho me o wn er s t o mak e heal t h an d s af et y r epair s t o t heir
ho mes . Such r epair s in cl ude n ew r o o f s , n ew HVAC (co o l in g an d heat in g) s y s t ems ,
f o un dat io n r epair s an d gen er al in t er io r r epair s . This pr o gr am hel ps pr es er ve Nevada
Co un t y 's af f o r dabl e ho us in g s t o ck an d pr o vides a met ho d o f addr es s in g af f o r dabl e
ho us in g.
Nevada County Housing D ivision completed th r ee gr ants totaling $25,307 leaving
$49,693 r emaining in th e 2011 gr ant pr ogr am. D ue to h ousing pr ogr am staf f ing
ch allenges and th e tr ansition of th e Pr ogr am to th e Health and Human S er vices Agency
(HHS A) in August of 2012, pr ogr am outr each was limited f or a per iod of time. Th e
tr ansition to HHS A is now complete and outr each h as r esumed. Th e depar tment is
conf ident th e f unds will be spent in a timely manner , with th e gr ant ex tension in place.
I t is r ecommended th at th e Boar d appr ove th e Amendment, wh ich ex tends th e gr ant
ter mination date to June 30, 2013, as it will assist County h omeowner s wh o with out th e
gr ants would not be able to make th e needed h ealth and saf ety r epair s to th eir h omes.
R espectf ully
D ir ector
Health and Human S er vices Agency
.~
RESOLUTION No.
~?ESOLTJ~'I011T QLTT~I~RIZIN~'I'~- IE EXF~'~JT'IQN OF' A1V
AMENDMENT TO THE 2011 U.S. DEPARTMENT OF
AGRICULTURE (USDA), RURAL DEVELOPMENT, HOUSING
PRESERVATION GRANT (HPG) AGREEMENT, EXTENDING
THE GRANT TERMINATION DATE TO JUNE 30, 2013
WHEREAS, HPG funds have been used as g r ant s i n t he Count y's housi ng r ehabi l i t at i on
l oan pr og r am for l ow i ncome and ver y l ow i ncome househol ds t o make necessar y heal t h and
safet y r epai r s t o t hei r homes; and
WHEREAS, per Resol ut i on 11- 486, Nevada Count y ent er ed i nt o an ag r eement wi t h t he
USDA t o r ecei ve $75,000 of t hese funds t hr oug h Sept ember 30, 2012; and
WHEREAS, $49,693 of t he or i g i nal g r ant amount has not yet been ut i l i z ed by t he Housi ng
Rehabi l i t at i on Pr og r am; and
WHEREAS, t hi s Amendment wi l l ext end t he g r ant t hr oug h June 30, 2013.
NOW THEREFORE, BE IT HEREBY RESOLVED by t he Boar d of Super vi sor s, of t he
Count y of Nevada, St at e of Cal i for ni a, t hat t he Amendment t o t he Housi ng Pr eser vat i on Gr ant
Ag r eement (Res. 11- 486) by and bet ween t he Count y and t he Uni t ed St at es of Amer i ca act i ng
t hr oug h t he Rur al Devel opment , Depar t ment of Ag r i cul t ur e, per t ai ni ng t o ext endi ng t he endi ng
dat e of t he g r ant ag r eement fr om Sept ember 30, 2012 t o June 30, 2013 be and her eby i s appr oved,
and t hat t he Chai r of t he Boar d of Super vi sor s be, and i s her eby, aut hor i z ed t o execut e t he g r ant
amendment on behal f of t he Count y of Nevada.
Funds t o be deposi t ed i nt o r evenue account : 1610 50605 4512011 446690.
J
Exhibit B
AMENDMENT
TO
HOUSING PRESERVATION GRANT AGREEMENT
This amendment between County of Nevada, herein called the "Grantee," and the
United States of America acting through the Rural Development, Department of
Agriculture, herein called "Rural Development," hereby amends the Housing
Preservation Grant Agreement originally executed by said parties on October
11, 2011.
Said grant agreement is amended by extending the ending date of the grant
agreement from September 30, 2012 to June 30, 2013, and/or by making the
following changes noted in the attachments hereto (list and identify
proposal (s) and any other documents pertinent to the grant agreement which
are attached to this amendment).
The grantee has caused this "Amendment to Housing Preservation Grant
Agreement" to be executed by its duly authorized Chair of the Board of
Supervisors, properly attested to and its corporate seal affixed by its duly
authorized Clerk of the Board.
Attest:
Donna Landi
Clerk of the Board
Of Supervisors
(09-O1-93) PN 212
Grantee:
By: Ted S. Owens, Chair, Nevada County Board of
Supervisors
Date of Execution of Amendment to Grant
Agreement by Grantee:
United States of America
Rural Development:
By:
(Title)
Date of Execution of Amendment to Grant
Agreement by Rural Development:
NEVADA COUNTY
HEALTH &HUMAN SERVICES
AGENCY
BEHAVIORAL HEALTH DEPARTMENT
(Mental Health , Drug and Alc o h o l Pro gram)
500 CROWN POINT CIRCLE, STE. 120
10075 LEVON AVE., STE 204
September 19 , 2012
Ho no rable Bo ard o f Superv i s o rs
Eri c Ro o d Admi ni s trati v e Center
9 50 Mai du Av enue
Nev ada Ci ty , Ca 9 59 59
GRASS VALLEY CALIFORNIA 9 59 45
TRUCKEE, CALIFORNIA 9 6161
DATE OF MEETING: Oc to ber 9 , 2012
Health &Human Serv i c es J(
Agenc y Di rec to r U
Jeffrey S. Bro wn, MPH, MSW
Beh av i o ral Health Di rec to r:
Mi c h ael Heggarty , MFT
Beh av i o ral Health Medi c al
Di rec to r:
Aubrey Eubanks , M.D.
TELEPHONE (530) 265-1437
FAX (530) 271-0257
TELEPHONE (530) 582-7803
FAX (530) 582-7729
SUBJECT: Res o luti o n auth o ri z i ng ex ec uti o n o f th e c o ntrac t wi th Galen Elli s , d/ b/ a El-As kari Co ns ulti ng
related to th e pro v i s i o n o f Co lumbi a Teen Sc reen Serv i c es as a c o mpo nent o f th e Co unty 's MHSA
Prev enti o n and Early Interv enti o n (PEI) Plan i n th e max i mum amo unt o f $185, 000 fo r th e term o f
Oc to ber 9 , 2012 th ro ugh September 30, 2014.
RECOMMENDATION: Appro v e th e attac h ed Res o luti o n.
FUNDING: Co ntrac t s erv i c es are funded by MHSA (Mental Health Serv i c es Ac t) Prev enti o n and
Early Interv enti o n (PEI) do llars . PEI fundi ng i s i ntended to s uppo rt s trategi es to h elp i denti fy and
i nc reas e prev enti o n effo rts and res po ns es to early s i gns o f emo ti o nal and beh av i o ral h ealth
pro blems amo ng s pec i fi c at-ri s k po pulati o ns . Th e c o ntrac t max i mum i s $185, 000 fo r th e enti re
c o ntrac t term, and s erv i c es are wi th i n th e department's FY 2012-13 budget. Th ere are no c o unty
general fund do llars req ui red i n th e c o ntrac t.
BACKGROUND: Teen Sc reen Sc h o o ls and Co mmuni ti es i s a nati o nal mental h ealth and s ui c i de
ri s k s c reeni ng pro gram fo r y o ung peo ple, ages 11-18. Under th i s Agreement, th e Co ntrac to r wi ll
wo rk to i mplement th e Co lumbi a Teen Sc reen pro to c o l i n h i gh s c h o o ls i n bo th th e Wes tern and
Eas tern Regi o n o f Nev ada Co unty . Teen Sc reen was dev elo ped by Co lumbi a Uni v ers i ty 's Di v i s i o n
o f Ch i ld and Ado les c ent Ps y c h i atry i n res po ns e to res earc h rev eali ng th at 9 0 perc ent o f y o uth wh o
di e by s ui c i de s uffer fro m a di agno s able mental i llnes s and th at 64 perc ent ex peri enc e s y mpto ms fo r
at leas t a y ear pri o r to th ei r death s .
Ev ery c o mmuni ty and s c h o o l h o pes to dev elo p a ro admap fo r s uc c es s o f all s tudents , and i t h as
bec o me ev i dent th at s c h o o ls c anno t fo c us s o lely o n th e ac ademi c s uc c es s o f y o ung peo ple. Bo th th e
ph y s i c al and mental well-bei ng o f a y o ung pers o n h av e di rec t i mpli c ati o ns fo r th at c h i ld's abi li ty to
be pro duc ti v e as a s tudent and as a member o f th e s c h o o l and c o mmuni ty . Embrac i ng th e c o nc ept o f
th e wh o le c h i ld h as led s c h o o ls and c o mmuni ti es to i ntegrate s y s tems th at addres s th e ac ademi c ,
s o c i al, and emo ti o nal needs o f teens . ,
Pri nted o n rec y c led paper
The C o n t r a c t o r s ha l l es t a b l i s h a P r o j ec t Tea m whi c h wi l l i n c l u d e t he f o l l o wi n g c o r e p o s i t i o n s : a
P r o j ec t C o o r d i n a t o r , C l i n i c a l C o o r d i n a t o r , a n d C a s e Ma n a g er t ha t wi l l c o o r d i n a t e ef f o r t s t o o f f er
s c r een i n g t o a l l t en t h g r a d er s i n p a r t i c i p a t i n g Neva d a C o u n t y s c ho o l s . The p r o g r a m i s c o mp l et el y
vo l u n t a r y, a n d p a r en t a l c o n s en t a n d yo u t h a s s en t a r e r eq u i r ed f o r p a r t i c i p a t i o n i n t he Teen Sc r een
p r o g r a m. The i mp l emen t a t i o n o f C o l u mb i a Teen Sc r een wi l l f o l l o w t he f o l l o wi n g s t ep s :
O b t a i n i n g wr i t t en a p p r o va l f r o m t he p r i n i c i p a l/ s u p er i n t en d en t o f t he s c ho o l wher e t he
p r o g r a m wi l l b e i mp l emen t ed ;
O b t a i n i n g wr i t t en p a r en t a l c o n s en t ;
Yo u t h mu s t g i ve wr i t t en a s s en t t o p a r t i c i p a t e;
Sc r een i n g / s c o r i n g u s i n g t he C o l u mb i a Hea l t h Sc r een (C HS) a n d t he D i a g n o s t i c P r ed i c t i ve
Sc a l es (D P S);
D eb r i ef i n g ;
C l i n i c a l I n t er vi ew- yo u t h who r evea l c u r r en t s u i c i d e i d ea t i o n o r a p a s t s u i c i d e a t t emp t wi l l
b e i n t er vi ewed i mmed i a t el y a f t er c o mp l et i n g t he s c r een i n g q u es t i o n n a i r e;
P a r en t No t i f i c a t i o n - i f r ef er r a l f o r a n y men t a l hea l t h s er vi c es i s i n d i c a t ed f o r a p a r t i c i p a t e
u n d er t he a g e o f 18, hi s/ her p a r en t s mu s t b e n o t i f i ed wi t hi n 24 ho u r s o f s c r een i n g ;
C a s e Ma n a g emen t ;
Rec o r d Keep i n g - i n c o mp l i a n c e wi t h s t r i c t c o n f i d en t i a l i t y g u i d el i n es
Thi s c o n t r a c t wa s a wa r d ed u n d er t he C o u n t y's RFP (Req u es t f o r P r o p o s a l s ) p r o c es s a n d t he
s er vi c es a r e s t r o n g l y s u p p o r t ed b y t he C o u n t y's MHSA St eer i n g C o mmi t t ee. Res ea r c h r evea l ed t ha t
C o l u mb i a Teen Sc r een ef f ec t i vel y i d en t i f i ed a t- r i s k yo u t h, a n d i t s ho wed t ha t ma n y yo u t h i d en t i f i ed
t hr o u g h t he s c r een i n g wer e n o t p r evi o u s l y k n o wn t o ha ve p r o b l ems .
I t i s r ec o mmen d ed t ha t t he Bo a r d a p p r o ve t hi s c o n t r a c t a s i t p r o vi d es s er vi c es t ha t c a n i n t er ven e
wi t h a t- r i s k yo u t h a n d c o n n ec t t hem wi t h t he men t a l hea l t h s er vi c es t ha t c a n hel p s a ve l i ves .
P l ea s e c o n t a c t me i f a n y a d d i t i o n a l i n f o r ma t i o n i s r eq u i r ed .
Res p ec t f u l l y s u b mi t t ed ,
Mi c ha el J . Heg g a r t y, MFT
Beha vi o r a l Hea l t h D i r ec t o r
MJ H/ c s
P r i n t ed o n r ec yc l ed p a p er
~~
RESOLUTION NO.
RESOLUTION AUTHORIZING EXECUTION OF THE PERSONAL
SERVICES CONTRACT WITH GALEN ELLIS, D/B/A EL-ASKARI
CONSULTING FOR COLUMBIA TEEN SCREEN SERVICES
WHEREAS, Co n t r a c t s e r v i c e s a r e fun de d by Me n t a l He a lt h Se r v i c e s Ac t (MHSA)
Pr e v e n t i o n a n d Ea r ly In t e r v e n t i o n (PEI) fun di n g , wh i c h i s i n t e n de d t o s up p o r t s t r a t e g i e s t o
h e lp i de n t i fy a n d i n c r e a s e p r e v e n t i o n e ffo r t s a n d r e s p o n s e s t o e a r ly s i g n s o f e m o t i o n a l a n d
be h a v i o r a l h e a lt h p r o ble m s a m o n g s p e c i fi c a t-r i s k p o p ula t i o n s ; a n d
WHEREAS, t h e Te e n Sc r e e n p r o t o c o l wa s de v e lo p e d by Co lum bi a Un i v e r s i t y' s
Di v i s i o n o f Ch i ld a n d Ado le s c e n t Ps yc h i a t r y i n r e s p o n s e t o r e s e a r c h r e v e a li n g t h a t a h i g h
p e r c e n t a g e o f yo ut h wh o di e by s ui c i de s uffe r fr o m a di a g n o s a ble m e n t a l i lln e s s a n d m a y
e x p e r i e n c e s ym p t o m s fo r a t le a s t a ye a r p r i o r t o t h e i r de a t h s ; a n d
WHEREAS, t h e Co n t r a c t o r s h a ll e s t a bli s h a Pr o j e c t Te a m t h a t wi ll c o o r di n a t e
e ffo r t s t o o ffe r p r o g r a m s c r e e n i n g t o s t ude n t s i n p a r t i c i p a t i n g Ne v a da Co un t y Sc h o o ls t h a t
c a n h e lp li n k s t ude n t s i de n t i fi e d a s h i g h-r i s k t o n e e de d s e r v i c e s .
NOW, THEREFORE, BE IT HEREBY RESOLVED by t h e Bo a r d o f Sup e r v i s o r s
o f t h e Co un t y o f Ne v a da , St a t e o f Ca li fo r n i a , t h a t t h e Pe r s o n a l Se r v i c e s Co n t r a c t da t e d t h e
9 t 1 ' da y o f Oc t o be r 201 2, by a n d be t we e n t h e Co un t y a n d Ga le n Elli s , d/b/a El-As k a r i
Co n s ult i n g r e la t e d t o t h e p r o v i s i o n Co lum bi a Te e n Sc r e e n Se r v i c e s i n t h e m a x i m um
a m o un t o f $1 85,000 fo r t h e t e r m o f Oc t o be r 9 , 201 2 t h r o ug h Se p t e m be r 30, 201 4 be a n d
h e r e by i s a p p r o v e d, a n d t h a t t h e Ch a i r o f t h e Bo a r d o f Sup e r v i s o r s be a n d i s h e r e by
a ut h o r i z e d t o e x e c ut e t h e Co n t r a c t o n be h a lf o f t h e Co un t y o f Ne v a da . Fun ds i n t h e a m o un t
o f $9 8,300 t o be e n c um be r e d fo r Fi s c a l Ye a r 201 2/1 3, a n d t o be di s bur s e d fr o m a c c o un t :
1 51 2-401 04-49 3-1 000/521 520.
PERSONAL SERVICES CONTRACT
County of Nevada, Cal i for ni a
Th i s Per s onal Ser vi ces Contr act i s made between th e COUNTY OF NEVADA ( h er ei n "County") , and
L~ GALEN ELLIS, D/B1A EL-ASKARI CONSULTIPIG ~ --~~
( h er ei n "Contr actor") , wh er ei n County des i r es to r etai n a per s on or enti ty to pr ovi de th e fol l owi ng s er vi ces ,
mater i al s and pr oducts g ener al l y des cr i bed as fol l ows :
(1~ Th e pr ovi s i on of Col umbi a Teen Scr een Ser vi ces as a component of th e
Count 's MHSA Pr eventi on and Ear fy Inter venti on ( PEt) Pl an. ___ _~._~
SUMMARY OF MATERIAL TERMS
{2) Maxi mum Contr act Pr i ce: $185,000
(3) Contr act Beg i nni ng Date: 10/09/'f2 Contr act Ter mi nati on Date: 09130/2014
(4) Li qui dated Damag es : N/A
INSURANCE POLICIES
Des i g nate ai l r equi r ed pol i ci es :
Req'd Not Req'd
(6) Commer ci al Gener al Li abi l i ty ( $1,00,000) X_
(7) Automobi l e Li abi l i ty ( $ 300,000) Per s onal Auto ~X
( $1,000,000) Bus i nes s Ratecf X
( $1,000,000) Commer ci al Pol i cy X
(8) Wor ker 's Compens ati on
X
(9) Er r or s and Omi s s i ons ( $1,000,000)
~__ X
Des i g nate aH r equi r ed l i cens 6s :
(14) N/A
LICENSES
NOTICE 8~ IDENTIFICATION
(26) Contr actor : Gal en El l i s , County of Nevada:
d/b/a EI-As kar i Cons ul ti ng 950 Mai du Avenue
PO. Box 901 Nevada Ci ty, Cal i for ni a 95959
Nevada Ci ty, Cal i for ni a 95959
Contact Per s on: Gal en El l i s Contact Per s on: Rebecca Sl ade
( 530) 264-7127 { 530 ) 470-2539
e-mai l : g al en@el as kar i ,com e-mai l : r ebecca.s l ade@co.nevada.ca.us
Fund: 1512-401 Q4-493-1000/521520
Contr actor i s a: ( ch eck al l th at appl y)
Cor por ati on: Cal i f., Oth er , LLC, Non-pr ofi t
Par tner s h i p: Cal i f., __ Oth er , LLP, Li mi ted
Per s on: X Indi v., Dba, As s n Oth er
EDD: Independent Contr actor Wor ks h eet Requi r ed: X Yes No
HIPAA: Sch edul e of Requi r ed Pr ovi s i ons ( Exh i bi t D) : X Yes No
ATTACHMENTS
Des i g nate al l r equi r ed attach ments :
Req'd Not Req'd
Exh i bi t A: Sch edul e of Ser vi ces ( Pr ovi ded by Contr actor ) X _ ___
Exh tbl t B: Sch edul e of Ch ar g es and Payments ( Pai d by County) X
Exh i bi t C: Sch edul e of Ch ang es ( Addi ti ons , Del eti ons &Amendments ) X
Exh i bi t D: Sch edul e of NIPAA Pr ovi s i ons ( Pr otected Heal th Infor mati on) X
EI As kar l PEI PSK Contr actor appr oves th i s pag e_
Pag e 1 of fi
r
Terms
Each term of thi s Contract below sp eci fi cally i ncorp orates the i nformati on set forth i n the Summary at p age
one (1) above as to each resp ecti ve secti on () therei n, as the case may be.
Servi ces
1. Scop e of Servi ces:
Contractor shall p rovi d e all of the servi ces, materi als and p rod ucts (herei n "Servi ces") generally d escri bed
i n Exhi bi t "A", accord i ng to a p erformance sched ule, i f ap p li cable, as set forth i n sai d exhi bi t (herei n "Performance
Sched ule") . I f requested , Contractor agrees to serve as an exp ert wi tness for County i n any thi rd p arty acti on or
p roceed i ng ari si ng out of thi s Contract.
Pay ment
2. Charges and Pay ments:
The charges (herei n "Charges") for furni shi ng the aforesai d Servi ces und er thi s Contract are set forth i n
Exhi bi t "B", i nclud i ng, i f ap p li cable, hourly rates, uni t p ri ci ng, and exp ense, mi leage and cost li mi ts. Sai d Charges
shall be p resented monthly by i nvoi ce, and shall be d ue wi thi n thi rty (30) d ay s of recei p t unless p ay ment i s othernri se
set forth i n sai d Exhi bi t "B", and shall remai n i n effect for the enti re term of thi s Contract, and any extensi on hereof.
I n no event wi ll the cost to County for Servi ces to be p rovi d ed und er thi s Contract, i nclud i ng d i rect non- salary
exp enses, exceed the Maxi mum Contract Pri ce set forth at 2, p age one (1), above.
Ti me for Performance
3. Contract Term:
Thi s Contract shall commence on the Contract Begi nni ng Date set forth at 3, p age one (1), above. All
Servi ces requi red to be p rovi d ed by thi s Contract shall be comp leted and read y for accep tance no later than the
Contract Termi nati on Date set forth at 3, p age one (1), above.
4. Li qui d ated Damages:
County and Contractor agree that d amages to County d ue to d elay s i n ti mely p rovi d i ng Servi ces i n
accord ance wi th the aforesai d Performance Sched ule and Contract Termi nati on Date are i mp racti cal and d i ffi cult to
ascertai n. Therefore, i f 4 at p age one (1) hereof shall i nd i cate a d ai ly amount as Li qui d ated Damages, County
shall have the ri ght to assess sai d d ai ly sum, not as a p enalty , but as and for d amages to County d ue to d elay s i n
p rovi d i ng Servi ces not i n accord ance wi th the sai d Performance Sched ule, or later than the Contract Termi nati on
Date (herei n "Delay"). Li qui d ated Damages shall be offset agai nst amounts owi ng to Contractor, i nclud i ng retenti on
sums.
To the extent that any Delay i s a result of matters or ci rcumstances wholly bey ond the control of Contractor,
County may excuse sai d Li qui d ated Damages; p rovi d ed however, that County may cond i ti on such excuse up on
Contractor havi ng gi ven p romp t noti ce to County of such d elay i mmed i ately by telep hone and thereafter by wri tten
exp lanati on wi thi n a reasonable ti me. The ti me for Contractor' s p erformance shall be extend ed by the p eri od of
d elay , or such other p eri od as County may elect.
5. Ti me of the Essence:
Ti me i s of the essence wi th resp ect to Contractor' s p erformance und er thi s Contract. Delay i n meeti ng the
ti me commi tments contemp lated herei n wi ll result i n the assessment of li qui d ated d amages, i f i nd i cated at 4 at
p age one (1), hereof. I f Li qui d ated Damages are not so i nd i cated , d amages shall be as otherwi se p rovi d ed by law.
I nsurance
6. Commerci al General Li abi li ty I nsurance: (County R esoluti on No. 90674)
I f 6 at p age one (1) hereof shall i nd i cate a Commerci al General Li abi li ty i nsurance p oli cy i s requi red ,
Contractor shall p romp tly p rovi d e p roof of such i nsurance evi d enced by a certi fi cate of i nsurance wi th p rop erly
executed end orsements attached , whi ch i nsurance shall i nclud e the followi ng:
(i ) Broad form coverage for li abi li ty for d eath or bod i ly i nj ury to a p erson or p ersons,
and for p rop erty d amage, combi ned si ngle li mi t coverage, i n the mi ni mum amount
i nd i cated at sai d 6;
(i i ) An end orsement nami ng County as an ad d i ti onal i nsured und er sai d p oli cy , wi th
resp ect to clai ms or sui ts ari si ng from the Servi ces p rovi d ed or the relati onshi p s created
und er thi s Contract;
(i i i ) A p rovi si on that sai d i nsurance shall be p ri mary and other i nsurance mai ntai ned
by the County of Nevad a shall be excess only and not contri buti ng wi th Contractor' s
i nsurance;
~ ~ , ,
EI Ask ari PEI PSK Contractor ap p roves thi s p age (~
Page 2 of 6
( i v ) A p r o v i s i o n t h a t s a i d i n s ur a n ce s h a l l p r o v i d e f o r t h i r t y ( 30) d a y s w r i t t en n o t i ce t o
Co un t y o f a n y t er m i n a t i o n o r ch a n ge i n co v er a ge p r o t ect i o n , o r r ed uct i o n i n co v er a ge
l i m i t s ( excep t t en ( 10) d a y s n o t i ce f o r n o n -p a y m en t o f p r em i um ) .
7. Aut o m o bi l e L i a bi l i t y In s ur a n ce: ( Co un t y R es o l ut i o n No . 90676)
If 7 a t p a ge o n e ( 1) h er eo f s h a l l r eq ui r e ei t h er a Bus i n es s R a t ed o r a Co m m er ci a l Aut o m o bi l e L i a bi l i t y
i n s ur a n ce p o l i cy , f o r ea ch v eh i cl e us ed i n cl ud i n g n o n - o w n ed a n d h i r ed a ut o m o bi l es , Co n t r a ct o r s h a l l p r o m p t l y
p r o v i d e p r o o f o f s uch i n s ur a n ce ev i d en ced by a cer t i f i ca t e o f i n s ur a n ce w i t h p r o p er l y execut ed en d o r s em en t s
a t t a ch ed , w h i ch i n s ur a n ce s h a l l i n cl ud e t h e f o l l o w i n g p r o v i s i o n s :
( i ) L i a bi l i t y p r o t ect i o n f o r d ea t h o r bo d i l y i n j ur y t o a p er s o n o r p er s o n s , p r o p er t y
d a m a ge, a n d un i n s ur ed a n d un d er i n s ur ed co v er a ge, co m bi n ed s i n gl e l i m i t co v er a ge, i n
t h e m i n i m um a m o un t i n d i ca t ed a t s a i d 7;
( i i ) An en d o r s em en t n a m i n g Co un t y a s a n a d d i t i o n a l i n s ur ed un d er s a i d p o l i cy , w i t h
r es p ect t o cl a i m s o r s ui t s a r i s i n g f r o m t h e Ser v i ces p r o v i d ed o r t h e r el a t i o n s h i p s cr ea t ed
un d er t h i s Co n t r a ct ;
( i i i ) A p r o v i s i o n t h a t s a i d i n s ur a n ce s h a l l be p r i m a r y a n d o t h er i n s ur a n ce m a i n t a i n ed
by t h e Co un t y o f Nev a d a s h a l l be exces s o n l y a n d n o t co n t r i but i n g w i t h Co n t r a ct o r ' s
i n s ur a n ce;
l i m i t s ( excep t t en ( 10) d a y s n o t i ce f o r n o n-p a y m en t o f p r em i um ) .
If 7 a t p a ge o n e ( 1) h er eo f s h a l l r eq ui r e a Per s o n a l Aut o p o l i cy , f o r ea ch v eh i cl e us ed i n cl ud i n g n o n- o w n ed
a n d h i r ed a ut o m o bi l es , Co n t r a ct o r s h a l l p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce f o r a m i n i m um o f t h r ee h un d r ed
t h o us a n d d o l l a r s , ( $300, 000) , i n co m bi n ed s i n gl e l i m i t s , a n d n a m i n g t h e Co un t y a s a d d i t i o n a l l y i n s ur ed .
8. Wo r ker ' s Co m p en s a t i o n : ( Co un t y R es o l ut i o n No . 90674)
If 8 a t p a ge o n e ( 1) h er eo f s h a l l i n d i ca t e a Wo r ker ' s Co m p en s a t i o n i n s ur a n ce p o l i cy i s r eq ui r ed ,
Co n t r a ct o r s h a l l m a i n t a i n s a i d p o l i cy a s r eq ui r ed by l a w , a n d s h a l l p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce
ev i d en ced by a cer t i f i ca t e o f i n s ur a n ce, o r o t h er d o cum en t a t i o n a ccep t a bl e t o Co un t y .
Bef o r e co m m en ci n g t o ut i l i z e em p l o y ees i n p r o v i d i n g Ser v i ces un d er t h i s Co n t r a ct , Co n t r a ct o r w a r r a n t s t h a t
i t w i l l co m p l y w i t h t h e p r o v i s i o n s o f t h e Ca l i f o r n i a L a bo r Co d e, r eq ui r i n g Co n t r a ct o r t o be i n s ur ed f o r w o r ker ' s
co m p en s a t i o n l i a bi l i t y o r t o un d er t a ke a p r o gr a m o f s el f -i n s ur a n ce t h er ef o r .
9. Er r o r s a n d Om i s s i o n s :
If 9 a t p a ge o n e ( 1) h er eo f s h a l l i n d i ca t e Er r o r s a n d Om i s s i o n s i n s ur a n ce i s r eq ui r ed , Co n t r a ct o r s h a l l
m a i n t a i n ei t h er a p r o f es s i o n a l l i a bi l i t y o r er r o r s &o m i s s i o n s p o l i cy i n t h e m i n i m um a m o un t i n d i ca t ed , a n d s h a l l
p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce ev i d en ced by a cer t i f i ca t e o f i n s ur a n ce, o r o t h er d o cum en t a t i o n a ccep t a bl e
t o Co un t y .
10. Mi s cel l a n eo us In s ur a n ce Pr o v i s i o n s : ( Co un t y R es o l ut i o n No . 90675)
Al l p o l i ci es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct s h a d r em a i n i n f ul l f o r ce a n d ef f ect t h r o ugh o ut t h e l i f e o f
t h i s Co n t r a ct a n d s h a l l be p a y a bl e o n a "p er o ccur r en ce" ba s i s un l es s Co un t y s p eci f i ca l l y co n s en t s t o "cl a i m s m a d e"
co v er a ge. If t h e Co un t y d o es co n s en t t o "cl a i m s m a d e" co v er a ge a n d i f Co n t r a ct o r ch a n ges i n s ur a n ce ca r r i er s
d ur i n g t h e t er m o f t h i s Co n t r a ct o r a n y ext en s i o n s h er eo f , t h en Co n t r a ct o r s h a l l ca r r y p r i o r a ct s co v er a ge.
In s ur a n ce a f f o r d ed by t h e a d d i t i o n a l i n s ur ed en d o r s em en t s h a l l a p p l y a s p r i m a r y i n s ur a n ce, a n d o t h er
i n s ur a n ce m a i n t a i n ed by Co un t y , i t s o f f i cer s , a gen t s a n d / o r em p l o y ees , s h a l l be exces s o n l y a n d n o t co n t r i but i n g
w i t h i n s ur a n ce r eq ui r ed o r p r o v i d ed un d er t h i s a gr eem en t .
At a l l t i m es , Co n t r a ct o r s h a l l keep a n d m a i n t a i n i n f ul l f o r ce a n d ef f ect t h r o ugh o ut t h e d ur a t i o n o f t h i s
Co n t r a ct , p o l i ci es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct w h i ch p o l i ci es s h a l l be i s s ued by co m p a n i es w i t h a Bes t s
R a t i n g o f B+ o r h i gh er ( B+, g++, A- , A, A+ o r A++) , o r a Bes t s F i n a n ci a l Per f o r m a n ce R a t i n g ( F PR ) o f 6 o r h i gh er ( 6,
7, 8 o r 9) a cco r d i n g t o t h e cur r en t Bes t s Key R a t i n g Gui d e, o r s h a l l be i s s ued by co m p a n i es a p p r o v ed by t h e Co un t y
R i s k Ma n a ger . In t h e ev en t t h e Bes t s R a t i n g o r Bes t s F PR s h a l l f a l l bel o w t h e r a t i n g r eq ui r ed by t h i s p a r a gr a p h ,
Co n t r a ct o r s h a l l be r eq ui r ed t o f o r t h w i t h s ecur e a l t er n a t e p o l i ci es w h i ch co m p l y w i t h t h e r a t i n g r eq ui r ed by t h i s
p a r a gr a p h , o r h e i n m a t er i a l br ea ch o f t h i s Co n t r a ct .
F a i l ur e t o p r o v i d e a n d m a i n t a i n t h e i n s ur a n ce p o l i ci es ( i n cl ud i n g Bes t s r a t i n gs ) , en d o r s em en t s , o r
cer t i f i ca t es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct s h a l l co n s t i t ut e a m a t er i a l br ea ch o f t h i s a gr eem en t ( h er ei n
"Ma t er i a l Br ea ch ") ; a n d , i n a d d i t i o n t o a n y o t h er r em ed y a v a i l a bl e a t l a w o r o t h er w i s e, s h a l l s er v e a s a ba s i s up o n
w h i ch Co un t y m a y el ect t o s us p en d p a y m en t s h er eun d er , o r t er m i n a t e t h i s Co n t r a ct , o r bo t h . ( See 13, 2, bel o w ,
a s t h es e p r o v i s i o n s a d d i t i o n a l l y a p p l y t o s ubco n t r a ct o r s .)
11. In d em n i t y :
No t h i n g h er ei n s h a l l be co n s t r ued a s a l i m i t a t i o n o f Co n t r a ct o r ' s l i a bi l i t y , a n d Co n t r a ct o r s h a l l i n d em n i f y ,
d ef en d a n d h o l d h a r m l es s t h e Co un t y a n d i t s o f f i cer s , o f f i ci a l s , em p l o y ees , a gen t s a n d v o l un t eer s f r o m a n y
a ~
EI As ka r i PEI PSK
~ Co n t r a ct o r a p p r o v es t h i s p a ge_
Pa ge 3 o f 6
l i a b i l i t i e s , c l a i m s , de m a nds , da m a ge s , l os s e s a nd e xpe ns e s ( i nc l u di ng, w i t h ou t l i m i t a t i on, de fe ns e c os t s a nd a t t or ne y
fe e s of l i t i ga t i on) w h i c h r e s u l t fr om t h e ne gl i ge nt a c t , w i l l fu l m i s c ondu c t , or e r r or or om i s s i on of C ont r a c t or , e xc e pt
s u c h l os s or da m a ge w h i c h w a s c a u s e d b y t h e s ol e ne gl i ge nc e or w i l l fu l m i s c ondu c t of C ou nt y or i t s offi c e r s ,
offi c i a l s , e m pl oy e e s , a ge nt s a nd v ol u nt e e r s .
Pe r s ona l Se r v i c e s
12. C ont r a c t or a s Inde pe nde nt :
In pr ov i di ng s e r v i c e s h e r e i n, C ont r a c t or , a nd t h e a ge nt s a nd e m pl oy e e s t h e r e of, s h a l l a c t i n a n i nde pe nde nt
c a pa c i t y a nd a s a n i nde pe nde nt c ont r a c t or a nd not a s a ge nt s or e m pl oy e e s of C ou nt y .
13. As s i gnm e nt a nd Su b c ont r a c t i ng:
Exc e pt a s s pe c i fi c a l l y pr ov i de d h e r e i n, t h e r i gh t s , r e s pons i b i l i t i e s , du t i e s a nd Se r v i c e s t o b e pe r for m e d
u nde r t h i s C ont r a c t a r e pe r s ona l t o t h e C ont r a c t or a nd m a y not b e t r a ns fe r r e d, s u b c ont r a c t e d, or a s s i gne d w i t h ou t
t h e pr i or w r i t t e n c ons e nt of C ou nt y . C ont r a c t or s h a l l not s u b s t i t u t e nor r e pl a c e a ny pe r s onne l for t h os e s pe c i fi c a l l y
na m e d h e r e i n or i n i t s pr opos a l w i t h ou t t h e pr i or w r i t t e n c ons e nt of C ou nt y .
C ont r a c t or s h a l l c a u s e a nd r e q u i r e e a c h t r a ns fe r e e , s u b c ont r a c t or a nd a s s i gne e t o c om pl y w i t h t h e
i ns u r a nc e pr ov i s i ons s e t for t h h e r e i n a t 6, 7, 8, 9 a nd 10, t o t h e e xt e nt s u c h i ns u r a nc e pr ov i s i ons a r e r e q u i r e d of
C ont r a c t or u nde r t h i s C ont r a c t . F a i l u r e of C ont r a c t or t o s o c a u s e a nd r e q u i r e s u c h c om pl i a nc e b y e a c h t r a ns fe r e e ,
s u b c ont r a c t or a nd a s s i gne e s h a l l c ons t i t u t e a M a t e r i a l Br e a c h of t h i s a gr e e m e nt , a nd, i n a ddi t i on t o a ny ot h e r
r e m e dy a v a i l a b l e a t l a w or ot h e r w i s e , s h a l l s e r v e a s a b a s i s u pon w h i c h C ou nt y m a y e l e c t t o s u s pe nd pa y m e nt s
h e r e u nde r , or t e r m i na t e t h i s C ont r a c t , or b ot h .
14. Li c e ns i ng a nd Pe r m i t s :
C ont r a c t or w a r r a nt s ( i ) C ont r a c t or i s q u a l i fi e d a nd c om pe t e nt t o pr ov i de a l l Se r v i c e s u nde r t h i s c ont r a c t ; ( i i )
C ont r a c t or a nd a l l e m pl oy e e s of C ont r a c t or h ol d a l l ne c e s s a r y a nd a ppr opr i a t e l i c e ns e s t h e r e for , i nc l u di ng t h os e
l i c e ns e s s e t for t h a t 14, pa ge one ( 1) h e r e of; a nd, ( i i i ) C ont r a c t or s h a l l ob t a i n, a nd r e m a i n i n c om pl i a nc e w i t h , a l l
pe r m i t s ne c e s s a r y a nd a ppr opr i a t e t o pr ov i de s a i d Se r v i c e s . C ont r a c t or s h a l l c a u s e s a i d l i c e ns e s a nd pe r m i t s t o b e
m a i nt a i ne d t h r ou gh ou t t h e l i fe of t h i s C ont r a c t . F a i l u r e t o do s o s h a l l c ons t i t u t e a M a t e r i a l Br e a c h of t h i s a gr e e m e nt ,
a nd, i n a ddi t i on t o a ny ot h e r r e m e dy a v a i l a b l e a t l a w or ot h e r w i s e , s h a l l s e r v e a s a b a s i s u pon w h i c h C ou nt y m a y
e l e c t t o s u s pe nd pa y m e nt s h e r e u nde r , or t e r m i na t e t h i s C ont r a c t , or b ot h .
Pu b l i c C ont r a c t s
15. Pr e v a i l i ng Wa ge a nd Appr e nt i c e s :
To t h e e xt e nt m a de a ppl i c a b l e b y l a w , pe r for m a nc e of t h i s c ont r a c t s h a l l b e i n c onfor m i t y w i t h t h e pr ov i s i ons
of C a l i for ni a La b or C ode , D i v i s i on 2, Pa r t 7, C h a pt e r 1, c om m e nc i ng w i t h Se c t i on 1720 r e l a t i ng t o pr e v a i l i ng w a ge s
w h i c h m u s t b e pa i d t o w or ke r s e m pl oy e d on a pu b l i c w or k a s de fi ne d i n La b or C ode 1720, e t s e q . ; a nd s h a l l b e i n
c onfor m i t y w i t h Ti t l e 8 of t h e C a l i for ni a C ode of Re gu l a t i ons 200 e t s e q . , r e l a t i ng t o a ppr e nt i c e s h i p. C ont r a c t or
s h a l l c om pl y w i t h t h e pr ov i s i ons t h e r e of a t t h e c om m e nc e m e nt of Se r v i c e s t o b e pr ov i de d h e r e i n, a nd t h e r e a ft e r
du r i ng t h e t e r m of t h i s C ont r a c t . A b r e a c h of t h e r e q u i r e m e nt s of t h i s s e c t i on s h a l l b e de e m e d a m a t e r i a l b r e a c h of
t h i s c ont r a c t A c opy of t h e r e l e v a nt pr e v a i l i ng w a ge a s de fi ne d i n La b or C ode 1770 e t s e q . i s on fi l e w i t h t h e
D e pa r t m e nt of Tr a ns por t a t i on, C ou nt y of Ne v a da , 950 M a i du Av e nu e , Ne v a da C i t y , C a l i for ni a 95959. C opi e s w i l l b e
pr ov i de d u pon r e q u e s t .
16. Ac c e s s i b i l i t y ( C ou nt y Re s ol u t i on No. 00190) :
It i s t h e pol i c y of t h e C ou nt y of Ne v a da t h a t a l l C ou nt y s e r v i c e s , pr ogr a m s , m e e t i ngs , a c t i v i t i e s a nd fa c i l i t i e s
s h a l l b e a c c e s s i b l e t o a l l pe r s ons , a nd s h a l l b e i n c om pl i a nc e w i t h t h e pr ov i s i ons of t h e Am e r i c a ns Wi t h D i s a b i l i t i e s
Ac t a nd Ti t l e 24, C a l i for ni a C ode of Re gu l a t i ons . To t h e e xt e nt t h i s C ont r a c t s h a l l c a l l for C ont r a c t or t o pr ov i de
C ou nt y c ont r a c t e d s e r v i c e s di r e c t l y t o t h e pu b l i c , C ont r a c t or s h a l l c e r t i fy t h a t s a i d di r e c t Se r v i c e s a r e a nd s h a l l b e
a c c e s s i b l e t o a l l pe r s ons .
17. Nondi s c r i m i na t or y Em pl oy m e nt :
In pr ov i di ng Se r v i c e s h e r e u nde r , C ont r a c t or s h a l l not di s c r i m i na t e a ga i ns t a ny e m pl oy e e or a ppl i c a nt for
e m pl oy m e nt b e c a u s e of r a c e , c ol or , r e l i gi on, a ge , s e x, na t i ona l or i gi n, pol i t i c a l a ffi l i a t i on, a nc e s t r y , m a r i t a l s t a t u s or
di s a b i l i t y . Th i s pol i c y doe s not r e q u i r e t h e e m pl oy m e nt of u nq u a l i fi e d pe r s ons .
18. Pr i or Ne v a da C ou nt y Em pl oy m e nt ( C ou nt y Re s ol u t i on No. 03- 353) :
Effe c t i v e J u l y 22, 2003, i t i s t h e pol i c y of t h e C ou nt y of Ne v a da t h a t for m e r m e m b e r s of t h e Boa r d of
Su pe r v i s or s , a for m e r C EO, or a for m e r Pu r c h a s i ng Age nt , for a pe r i od of t w e l v e ( 12) m ont h s fol l ow i ng t h e l a s t da y
of e m pl oy m e nt , s h a l l not e nt e r i nt o a ny r e l a t i ons h i p w h e r e i n t h a t for m e r e m pl oy e e or for m e r Boa r d m e m b e r r e c e i v e s
di r e c t r e m u ne r a t i on fr om a l e ga l e nt i t y t h a t , du r i ng t h e l a s t t w e l v e ( 12) m ont h s of s a i d e m pl oy m e nt or Boa r d
m e m b e r 's s e r v i c e , e nt e r e d i nt o a c ont r a c t w i t h , or r e c e i v e d a gr a nt fr om t h e C ou nt y of Ne v a da . Pr ov i de d h ow e v e r ,
t h a t t h i s pr oh i b i t i on s h a l l not a ppl y t o a ny e m pl oy e e t h a t di d not pe r s ona l l y a ppr ov e a c ont r a c t w i t h or gr a nt t o s a i d
l e ga l e nt i t y du r i ng t h e l a s t t w e l v e ( 12) m ont h s of s a i d e m pl oy m e nt , a nd s h a l l not a ppl y w h e n t h e Boa ~~~~
EI As ka r i PEI PSK ~ C ont r a c t or a ppr ov e s t h i s pa ge
Pa ge 4 of 6
Supervisors d id n ot approve a c on t ac t w it h or g ran t t o said l eg al en t it y d urin g t h e l ast t w el ve (12) mon t h s of said
Board member's servic e.
A viol at ion of t h is pol ic y sh al l subj ec t C on t rac t or t o al l of t h e remed ies en umerat ed in said resol ut ion an d as
ot h erw ise provid ed in l aw , w h ic h remed ies sh al l in c l ud e but n ot be l imit ed t o in j un c t ive rel ief , c an c el l at ion an d void in g
of t h is c on t rac t by C oun t y , a ret urn of g ran t mon ey , a c ause of ac t ion f or breac h of c on t rac t , an d en t it l emen t t o c ost s
an d reason abl e at t orn ey f ees in an y ac t ion based upon a breac h of c on t rac t un d er t h is provision .
19. C ost Disc l osure:
I n ac c ord an c e w it h Govern men t C od e Sec t ion 7550, sh oul d a w rit t en report be prepared un d er or req uired
by t h e provision s of t h is C on t rac t , C on t rac t or ag rees t o st at e in a separat e sec t ion of said report t h e n umbers an d
d ol l ar amoun t s of al l c on t rac t s an d subc on t rac t s rel at in g t o t h e preparat ion of said report
Def aul t an d Termin at io
20. Termin at ion :
A M at erial Breac h of t h is C on t rac t pursuan t t o t h e t erms h ereof or ot h erw ise, in ad d it ion t o an y ot h er
remed y avail abl e at l aw or ot h erw ise, sh al l serve as a basis upon w h ic h C oun t y may el ec t t o immed iat el y suspen d
pay men t s h ereun d er, or t ermin at e t h is c on t rac t , or bot h , w it h out n ot ic e.
I f C on t rac t or f ail s t o t imel y provid e in an y man n er t h e servic es mat erial s an d prod uc t s req uired un d er t h is
C on t rac t , or ot h erw ise f ail s t o prompt l y c ompl y w it h t h e t erms of t h is C on t rac t , or viol at es an y ord in an c e, reg ul at ion
or ot h er l aw w h ic h appl ies t o it s perf orman c e h erein , C oun t y may t ermin at e t h is C on t rac t by g ivin g f ive (5) d ay s
w rit t en n ot ic e t o C on t rac t or.
E it h er part y may t ermin at e t h is C on t rac t f or an y reason , or w it h out c ause, by g ivin g t h irt y (30) c al en d ar
d ay s w rit t en n ot ic e t o t h e ot h er, w h ic h n ot ic e sh al l be sen t by reg ist ered mail in c on f ormit y w it h t h e n ot ic e
provision s, bel ow . I n t h e even t of t ermin at ion n ot t h e f aul t of t h e C on t rac t or, t h e C on t rac t or sh al l be paid f or servic es
perf ormed t o t h e d at e of t ermin at ion in ac c ord an c e w it h t h e t erms of t h is C on t rac t . C on t rac t or sh al l be exc used f or
f ail ure t o perf orm servic es h erein if suc h perf orman c e is preven t ed by ac t s of God , st rik es, l abor d isput es or ot h er
f orc es over w h ic h t h e C on t rac t or h as n o c on t rol .
C oun t y , upon g ivin g sixt y (60) c al en d ar d ay s w rit t en n ot ic e t o C on t rac t or, sh al l h ave t h e rig h t t o t ermin at e
it s obl ig at ion s un d er t h is C on t rac t at t h e en d of an y f isc al y ear if t h e C oun t y or t h e St at e of C al if orn ia, as t h e c ase
may be, d oes n ot appropriat e f un d s suf f ic ien t t o d isc h arg e C oun t y 's obl ig at ion s c omin g d ue un d er t h is c on t rac t .
M isc el l an eous
21. Book s of Rec ord an d Aud it Provision :
C on t rac t or sh al l main t ain c ompl et e rec ord s rel at in g t o t h is C on t rac t f or a period of f ive (5) y ears f rom t h e
c ompl et ion of Servic es h ereun d er. Said rec ord s sh al l in c l ud e but n ot be l imit ed t o bid s an d al l support in g
d oc umen t s, orig in al en t ry book s, c an c el ed c h ec k s, rec eipt s, in voic es, pay rol l rec ord s in c l ud in g subsist en c e, t ravel
an d f iel d expen ses, t og et h er w it h a g en eral l ed g er it emiz in g al l d ebit s an d c red it s
C on t rac t or sh al l permit C oun t y t o aud it said rec ord s as w el l as suc h rel at ed rec ord s of an y busin ess en t it y
c on t rol l ed by C on t rac t or. Said aud it may be c on d uc t ed on C on t rac t or's premises or at a l oc at ion d esig n at ed by
C oun t y , upon f if t een (15) d ay s n ot ic e. C on t rac t or sh al l prompt l y ref un d an y mon ey s erron eousl y c h arg ed an d sh al l
be l iabl e f or t h e c ost s of aud it if t h e aud it est abl ish es an over-c h arg ed of f ive perc en t (5%) or more of t h e M aximum
C on t rac t Pric e.
22. I n t el l ec t ual Propert y :
Al l orig in al ph ot og raph s, d iag rams, pl an s, d oc umen t s, in f ormat ion , report s, c omput er c od e an d al l
rec ord abl e med ia t og et h er w it h al l c opy rig h t in t erest s t h eret o (h erein " I n t el l ec t ual Propert y '), w h ic h c on c ern or rel at e
t o t h is C on t rac t an d w h ic h h ave been prepared by , f or or submit t ed t o C on t rac t or, sh al l be t h e propert y of C oun t y ,
an d upon f if t een (15) d ay s d eman d t h eref or, sh al l be prompt l y d el ivered t o C oun t y w it h out exc ept ion . Provid ed
h ow ever, f or person al purposes on l y an d n ot f or c ommerc ial , ec on omic or an y ot h er purpose, C on t rac t or may ret ain
a c opy of C on t rac t or's w ork prod uc t h ereun d er.
23. E n t ire Ag reemen t :
T" is C on t rac t represen t s t re en t ire ag reemen t of t h e pa~ iies, an t i i~ o represen t at ion s n ave been mad e or
rel ied upon exc ept as set f ort h h erein . Th is C on t rac t may be amen d ed or mod if ied on l y by w rit t en , f ul l y exec ut ed
ag reemen t of t h e part ies.
24. J urisd ic t ion an d Ven ue:
Th is C on t rac t sh al l be c on st rued in ac c ord an c e w it h t h e l aw s of t h e St at e of C al if orn ia an d t h e part ies
h eret o ag ree t h at ven ue sh al l be in Nevad a C oun t y , C al if orn ia.
E I Ask ari PE I PSK
~ C on t rac t or approves t h is pag e ~ ~
Pag e 5 of 6
25. Compliance with Applicable Laws:
The Contr actor shall comply with any and all f eder al, state and local laws, codes, or dinances, r u les and
r eg u lations which r elate to, concer n of af f ect the Ser vices to be pr ovided by this Contr act.
26. Notices:
This Contr act shall be manag ed and administer ed on Cou nty's behalf by the depar tment and the per son set
f or th at 26, pag e one (1) of this Contr act, and all invoices shall be su bmitted to and appr oved by this Depar tment.
I n addition to per sonal ser vice, all notices may be g iven to Cou nty and to Contr actor by f ir st class mail addr essed as
set f or th at said 26 Said notices shall be deemed r eceived the f if th (5th) day f ollowing the date of mailing or the
ear lier date of per sonal ser vice, as the case may be.
27. Au thor ity:
Ali individu als execu ting this Contr act on behalf of Contr actor r epr esent and war r ant that they ar e
au thor iz ed to execu te and deliver this Contr act on behalf of Contr actor .
I N WI TNESS WHEREOF, the par ties have execu ted this Contr act ef f ective on the Beg inning Date, above.
CONTRALTO
Name: Gaen Ellis
Title: Consu ltant ~ , Z~ ,
Dated:
COUNTY OF NEVADA:
Honor able Ted S. Owens
Chair , Boar d of Su per visor s
Dated:
Attest:
Donna Landi
Cler k of the Boar d of Su per visor s
EI Ask ar i PEI PSK Contr actor appr oves this pag e
Pag e 6 of 6
EXHIBIT "A"
SCHEDULE OF SERVICES
GALEN ELLIS, DB/A EL-ASKARI CONSULTING
This Agreement is entered into by and between the Co unty o f Nevad a, Department o f
Behavio ral Health, herein referred to as "Co unty", and Galen Ellis, d/b/a El-Askari
Co nsulting herein referred to as "Co ntracto r", fo r Co lumbia Teen Screen Services as a
co mpo nent o f the Co unty's Mental Health Services Act (MHSA) Preventio n and Early
Interventio n (PEI) Plan.
BACKGROUND:
Teen Screen Pro gram
Every co mmunity and scho o l ho pes to d evelo p a ro ad map fo r success o f all stud ents, and
it has beco me evid ent that scho o ls canno t fo cus so lely o n the acad emic success o f yo ung
peo ple. Bo th the physical and mental well-being o f a yo ung perso n have d irect
implicatio ns fo r that child 's ability to be pro d uctive as a stud ent and as a member o f the
scho o l and co mmunity. Embracing the co ncept o f the who le child has led scho o ls and
co mmunities to integrate systems that ad d ress the acad emic, so cial, and emo tio nal need s
o f teens.
Teen Screen Scho o ls and Co mmunities is a natio nal mental health and suicid e risk
screening pro gram fo r yo ung peo ple, ages 11 -18 . Nearly o ne millio n teens have been
o ffered a mental health checkup thro ugh mo re than 550 scho o ls and co mmunity sites
implementing Teen Screen acro ss the co untry. Teen Screen was d evelo ped by Co lumbia
University's Divisio n o f Child and Ad o lescent Psychiatry in respo nse to research
revealing that 90 percent o f yo uth who d ie by suicid e suffer fro m a d iagno sable mental
illness and that 63 percent experience sympto ms fo r at least a year prio r to their d eaths.
This stud y was amo ng the first to shatter the myth that suicid e is a rand o m and
unpred ictable event in yo uth. It also highlighted the fact that there is ample time to
intervene with at-risk yo uth and co nnect them with the mental health services that can
save their lives. Research revealed that Co lumbia Teen Screen effectively id entified at-
risk yo uth. It also sho wed that mo st o f the yo uth id entified thro ugh the screening were
no t previo usly kno wn to have had pro blems.
Nevad a Co unty Behavio ral Health has set the go al o f making vo luntary mental health
checkups available to all o f Nevad a Co unty's tenth grad ers and any o ther child o ver age
12 that the scho o ls and/o r parents refer.
DESCRIPTION OF SERVICES:
Co ntracto r shall establish a Pro j ect Team which will includ e the fo llo wing co re po sitio ns:
a Pro j ect Co o rd inato r, Clinical Co o rd inato r, and Case Manager (with j o b d uties d escribed
belo w).
In ad d itio n, El-Askari Co nsulting will also attempt to engage the services o f at least two
(2) o f the Co unty's Family Reso urce Centers fo r Spanish-language interpreting and
assistance in creating o ppo rtunities fo r o utreach in the Hispanic co mmunities in Grass
Valley and Truckee.
`~
~,
El-Askari Co nsulting EX ` Co ntracto r appro ves this page j
STAFFING:
1) Project Coordinator: The Project Coordinator w il l ov ers ee the adm inis trativ e and
f is cal du ties as s ociated w ith contracted s erv ices , incl u ding contract m anag em ent,
s u b contracting f or the Cl inical Coordinator and Cas e Manag er p os itions and as s u ring that
any and al l s u b contractors hav e and m aintain the ap p rop riate l ev el of ins u rance cov erag e,
incl u ding f or p erf orm ance of p rof es s ional s erv ices b y a l icens ed p rof es s ional
( m al p ractice) ins u rance of not l es s than $1, 000, 000 p er occu rrence, f is cal accou nting ,
ens u ring that p roject team m em b ers are p rop erl y trained, m eeting rep orting and q u al ity
as s u rance req u irem ents , and p rog ram ev al u ation.
2) Cl inical Coordinator: s hal l rev iew each s chool ' s Cris is Pl an and incorp orate that into
a w ritten p l an on w hat w il l b e done w hen a chil d is at ris k f or dang er to s el f or others .
This p l an w il l b e s hared w ith s chool adm inis trators , Cou nty B ehav ioral H eal th and Teen
Screen s taf f . Cl inical Coordinator s hal l :
V is it s chool s ites and coordinate w ith s chool of f icial s to g ain p rog ram b u y- in and
ap p rov al .
Ob tain p arental cons ent, ob tain as s ent f rom s creening p articip ants , receiv e s tu dent
ref erral s f or s chool of f icial s , and adm inis ter the Teen Screen q u es tionnaire.
Prov ide deb rief ing f or s tu dents w ho s core neg ativ e and cl inical interv iew s w ith s tu dents
w ho s core p os itiv e on the s creening q u es tionnaire. Determ ine w hether the you th w ou l d
b enef it f rom a ref erral f or f u rther ev al u ation.
In accordance w ith Teen Screen req u irem ents , cons u l t w ith f am il ies ab ou t s creening
res u l ts . Ref er s tu dents and p arents to Cas e Manag er f or f u rther as s is tance w ith
com m u nity ref erral s .
3) Cas e Manag er: s hal l v is it s chool s ited and coordinate w ith s chool of f icial s to g ain
p rog ram b u y- in and ap p rov al . Cas e Manag er s hal l :
Condu ct com m u nity ou treach.
Ob tain p arental cons ent, ob tain as s ent f rom s creening p articip ants , receiv e s tu dent
ref erral s f rom s chool of f icial s , and adm inis ter the Teen Screen q u es tionnaire.
Inf orm f am il ies of ref erral recom m endations and p rov ide as s is tance to p arents w ith
ob taining a com p l ete p os t-s creening ev al u ation.
Connect f am il ies w ith ap p rop riate m ental heal th ref erral s and heal th ins u rance, ens u ring
they are p rov ided acces s to res ou rces rel ated to their chil d' s m ental heal th.
Prov ide edu cational m aterial s reg arding m ental heal th is s u es to p arents .
Staf f w ho adm inis ter the cl inical interv iew p roces s m u s t b e l icens ed p rof es s ional s of the
heal ing arts w ith at l eas t tw o years of p os t-l icens u re ex p erience or a reg is tered intern w ith
the Cal if ornia B oard of B ehav ioral Sciences and s u p erv is ed b y a l icens ed p rof es s ional of
the heal ing arts . Staf f w il l condu ct the s creening b y ob taining p arent and p articip ant
as s ent, adm inis tering and s coring the s creening q u es tionnaires , deb rief ing you th w ho
E l - As k ari Cons u l ting E X 1` Contractor ap p rov es this p ag e ~ 2
s c o r e n e g a t i v e a n d p r o v i di n g i n t e r v i e w s (by C l i n i c a l C o o r di n a t o r ) f o r t h o s e w h o s c o r e
p o s i t i v e . S c r e e n i n g w i l l t a k e p l a c e o n a r e g u l a r ba s i s t h r o u g h o u t t h e ye a r by bo t h t h e
C l i n i c a l C o o r di n a t o r a n d C a s e Ma n a g e r . A v i t a l c o mp o n e n t o f t h e s c r e e n i n g i s t h e
i mp o r t a n t r o l e o f t a l k i n g t o f a mi l i e s a bo u t s c r e e n i n g r e s u l t s , h e l p i n g t o c o n n e c t i de n t i f i e d
t e e n s t o l o c a l me n t a l h e a l t h s e r v i c e s a n d t r a c k i n g da t a f o l l o w-u p r e c o r ds .
C o n t r a c t o r w i l l o f f e r s c r e e n i n g t o a l l t e n t h g r a de r s i n t h e Ne v a da C o u n t y s c h o o l s .
C o n t r a c t o r w i l l s c r e e n yo u t h o n p o r t a bl e l a p t o p s t h e c o n t r a c t o r w i l l o w n . Th e s e l a p t o p s
w i l l be p a s s w o r d p r o t e c t e d.
TEEN S C REEN PROGRAM PRINC IPLES :
C o n t r a c t o r s h a l l a s s u r e t h a t t h e y h a v e r e a d Th e "De v e l o p me n t Gu i de " o n
w w w . t e e n s c r e e n . o r ~ a n d w i l l c o mp l y w i t h s a i d p r o t o c o l . C o n t r a c t o r w i l l be r e s p o n s i bl e
f o r o n g o i n g c o mmu n i c a t i o n w i t h C o l u mbi a Te e n S c r e e n a n d u p da t i n g t h e e l e c t r o n i c
i n f o r ma t i o n C o l u mbi a Te e n S c r e e n n e e ds . C o n t r a c t o r mu s t c o mp l e t e t h e o n l i n e t r a i n i n g
c o u r s e a n d u s e a l l o f t h e C o l u mbi a Te e n S c r e e n f o r ms w h e n s c r e e n i n g .
THE S C REENING PROC ES S INVOLVES THE FOLLOWING S TAGES :
1 . Pa r e n t C o n s e n t
2. Pa r t i c i p a n t As s e n t
3 . S c r e e n i n g Q u e s t i o n n a i r e
4. C l i n i c a l/ De br i e f i n g In t e r v i e w
5. Pa r e n t No t i f i c a t i o n
In p r e p a r a t i o n t o i mp l e me n t , C o n t r a c t o r w i l l w o r k c l o s e l y w i t h Ne v a da C o u n t y
Be h a v i o r a l He a l t h a n d w i l l bu i l d c o mmu n i t y s u p p o r t f o r Te e n S c r e e n t o o u r c o mmu n i t y,
i n Ea s t e r n a n d We s t e r n Ne v a da C o u n t y. A c o mmi t t e e w i l l be c r e a t e d t o o v e r s e e t h e
i mp l e me n t a t i o n o f t h e p r o g r a m a n d t o o v e r s e e t h e p r o g r a m o n a n o n g o i n g ba s i s . S c h o o l
Admi n i s t r a t o r s , Ne v a da C o u n t y Be h a v i o r a l He a l t h , e du c a t o r s , h e a l t h p r o v i de r s , p a r e n t s
a n d yo u t h w i l l be o n t h e c o mmi t t e e .
C o n t r a c t o r a n d s u bc o n t r a c t o r s mu s t s u bmi t o r h a v e s u bmi t t e d t h e i r f i n g e r p r i n t l i v e s c a n
t o DOJ f o r c l e a r a n c e . C o n t r a c t o r mu s t c e r t i f y t h a t a n y i n di v i du a l w h o h a s mo r e t h a n
l i mi t e d c o n t a c t w i t h s t u de n t s h a v e n o a r r e s t s p e n di n g o r c o n v i c t i o n s o f a v i o l e n t o r
s e r i o u s f e l o n y p u r s u a n t t o Pe n a l C o de 667. 5 a n d 1 1 92. 7.
C o n t r a c t o r mu s t c o mp l y w i t h a n y r e g u l a t i o n s s p e c i f i c t o p r o v i di n g s e r v i c e s w h i l e o n
s c h o o l s i t e p r e mi s e (s ) .
C o n t r a c t o r w i l l u l t i ma t e l y be r e s p o n s i bl e f o r t h e o v e r a l l i mp l e me n t a t i o n a n d s u c c e s s o f
i i i G S ~TC ~i i i i i ~ ~f i v 2`~. i i 2C C v i i i i u ~~v i Wl i i v C i 1 2C Yu v i i ~ l u ~~ C i i t i c S C P~. C i l i i i ~ Yi v ~i a i i i a i i u
s h o u l d be c a p a bl e o f s e e i n g t h e "bi g p i c t u r e " r e l a t e d t o c o mmu n i t y r e l a t i o n s a n d l o n g e r -
t e r m p r o g r a m e x p a n s i o n . C o n t r a c t o r w i l l be r e s p o n s i bl e f o r i n c r e a s i n g t h e p e r c e n t a g e o f
p a r e n t s w h o a l l o w f o r t h e i r c h i l dr e n t o be s c r e e n e d. C o n t r a c t o r w i l l c o n s t a n t l y do
c r e a t i v e o u t r e a c h a n d e n g a g e me n t w i t h t h e s c h o o l c o mmu n i t y, p a r e n t s a n d yo u t h .
C o n t r a c t o r w i l l w o r k c l o s e l y w i t h t h e c o u n t y o n t h i s o u t r e a c h a n d w i l l t u r n i n q u a r t e r l y
r e p o r t s s t a t i n g t h e i r e f f o r t s a t i n c r e a s i n g t h e p e r c e n t a g e o f s c r e e n e d yo u t h .
El -As k a r i C o n s u l t i n g EX ~ C o n t r a c t o r a p p r o v e s t h i s p a g e ~l " ~~ 3
IMPLEMENTATION OF COLUMBIA TEEN SCREEN: by following the steps below.
1 .1 Obtain wr itten appr oval fr om the pr inc ipal the su per intend ent of the sc hool wher e the
pr ogr am will be implemented
1 .2 Infor m the fac u lty and the sc hool' s par ent gr ou p (PTA, PTO) of the sc r eening plan. It
is impor tant that par ents and the sc hool c ommu nity ar e awar e of the pr ogr am.
1 .3 Par tner with loc al mental health and health ser vic e pr ovid er s, and c ompile a list of
those that ar e willing to ac c ept r efer r als fr om the sc r eening pr ogr am. Contr ac tor will
c r eate a r efer r al pac ket on mental health r esou r c e manu al to shar e with families that
par tic ipate in sc r eenings.
1 .4 Develop a wr itten plan for managing c r isis situ ations and r epor ting c ases of abu se.
Make su r e that the plan is c onsistent with the pr otoc ols of the sc hool in whic h you will be
sc r eening. Distr ibu te and r eview the plan with the sc r eening team and sc hool
ad ministr ator s/ or ganiz ation lead er ship so that ever yone knows what to d o in the event of
an emer genc y and when abu se is r evealed .
Rec or d Keeping: Contr ac tor shall follow all FERPA and Colu mbia Teen Sc r een
gu id elines.
Contr ac tor shall assu r e c omplianc e with all Teen Sc r een Pr ogr am Pr inc iples.
OUTREACH TO INCREASE PARENT CONSENT: In all the inter ac tions with the
sc hools, you th, par ents, and br oad er c ommu nity, Contr ac tor will emphasiz e the benefits
of pr evention and ear ly inter vention. Contr ac tor will d evelop c ommu nic ation str ategies to
help r ed u c e stigma, pr omote wellness, inc r ease soc ial su ppor t, and enc ou r age par ental
c onsent. Contr ac tor will implement a nu mber of ou tr eac h
Contr ac tor will per for m a pr ogr am evalu ation following MHSA gu id anc e and r epor t
evalu ation r esu lts q u ar ter ly and annu ally to the Pr ogr am Manager and the MHSA
Coor d inator .
Contr ac tor will r epor t aggr egate sc r eening r esu lts to the Colu mbia Teen Sc r een Pr ogr am
on an annu al basis, inc lu d ing an annu al q u ality assu r anc e q u estionnair e.
Ad d itionally, Contr ac tor shall be r esponsible for pr ovid ing:
1 . Q u ar ter ly Pr ogr ess Repor ts within 3 0 d ays of the end of eac h q u ar ter ;
2 . An Annu al Pr ogr ess Repor t within 3 0 d ays of the end of the fisc al year ;
3 . Any MHSA Pr ogr ess or Evalu ation Repor t that is r eq u ir ed , and or as may be
r eq u ested by the Cou nty. The Contr ac tor shall c ooper ate with the Cou nty for the
c ompilation of any d ata or infor mation for ser vic es r end er ed u nd er this
Agr eement as may be nec essar y for the Cou nty to c onfor m to MHSA PEI
r epor ting gu id elines.
El-Askar i Consu lting EX ~ ~ Contr ac tor appr oves this page 4
EXHIBIT "B"
SCHEDULE OF CHARGES AND PAYMENTS
GALEN ELLIS, D/B/A EL - ASKARI CONSULTING
County s h a l l pa y to Contr a c tor a ma ximum not to exc eed $185,000 f or th e entir e c ontr a c t
ter m, f or s a tis f a c tor y per f or ma nc e of s er v ic es in a c c or da nc e w ith Exh ib it "A".
As c ompens a tion f or s er v ic es r ender ed to County, Contr a c tor s h a l l b e r eimb ur s ed f or
a c tua l s a l a r y/b enef its a nd pr oj ec t c os ts inc ur r ed in c a r r ying out th e ter ms of th e c ontr a c t.
Contr a c tor s h a l l b il l County month l y, a nd ea c h inv oic e s h a l l s ta te th e a mount of
per s onnel h our s/b enef its a nd r eimb ur s ement expens es b eing c l a imed.
Contr a c tor a g r ees to b e r es pons ib l e f or th e v a l idity of a l l inv oic es .
Th e pr oj ec t ma ximum is b a s ed on th e f ol l ow ing es tima ted pr oj ec t c os ts :
10/9 /12 - 7 /1/13 - 7 /1/14 -
Pos ition 6/3 0/13 6/3 0/14 9 /3 0/14 Tota l
Pr oj ec t Coor dina tor $19 ,800 $10,000 $1,800 $3 1,600
Cl inic a l Coor dina tor 4 0,500 3 6,000 2 ,7 00 7 9 ,2 00
Ca s e Ma na g er 2 3 ,4 00 2 4 ,000 2 ,64 0 50,04 0
Tota l Sta f f Cos ts 83 ,7 00 7 0,000 7 ,14 0 160,84 0
Oth er Dir ec t Cos ts
La ptops (2 ) & IT s uppor t 2 ,000 - 2 ,000
Loc a l Mil ea g e (inc l uding Tr uc kee) 4 ,800 2 ,4 4 0 3 2 0 7 ,560
Of f ic e Expens es (s uppl ies , pr inting ,
r oom r enta l , c ommunic a tions , etc .) 3 ,2 00 2 ,000 - 5,2 00
Tr a ining 1,000 - - 1,000
Stipends f or FRC Pr omotor a s 3 ,600 4 ,800 - 8,4 00
Tota IODC 14 ,600 9 ,2 4 0 3 2 0 14 ,600
Tota l Pr o'ec t Cos ts $9 8,3 00 $7 9 ,2 4 0 $7 ,7 80 $185,000
Unexpended f unds not us ed dur ing th e pr ev ious f is c a l yea r under th is Contr a c t ma y b e
r ol l ed ov er b y th e depa r tment f or c ontr a c t s er v ic es pr ov iding dur ing th e next f is c a l yea r .
County s h a? ? r P~ > ; ew th e b il ? ~ r g a nd notif y h P c ontr a c tor ~ x~ i h in f if teen (? 5; .x~ ~ r kir g da ys
if a n indiv idua l item or g r oup of c os ts is b eing q ues tioned. Contr a c tor h a s th e option of
del a ying th e entir e c l a im pending r es ol ution of th e c os t(s ). Pa yments of a ppr ov ed b il l ing
s h a l l b e ma de w ith in th ir ty (3 0) da ys of r ec eipt of a c ompl ete, c or r ec t, a nd a ppr ov ed
b il l ing .
To expedite pa yment, Contr a c tor s h a l l r ef er enc e th e Res ol ution Numb er a s s ig ned to h er
Contr a c t on ea c h inv oic e.
~ ~ ,
El - As ka r i Cons ul ting EX ~ ~ Contr a c tor a ppr ov es th is pa g e 5
C o n t r a c t o r s h a l l s ubmit in v o ic e s f o r s e r v ic e s t o :
Ne v a da C o un t y Be h a v io r a l He a l t h De pa r t me n t
A t t n : F is c a l S t a f f
500 C r o wn Po in t C ir c l e , S uit e 120
Gr a s s V a l l e y, C A 95945
E l -A s k a r i C o n s ul t in g E X / ~C o n t r a c t o r a ppr o v e s t h is pa g e 6
EXHIBIT "C"
SCHEDULE OF CHANGES
(Personal Services Cont ract - Ment al Healt h )
MENTAL HEALTH PROVISIONS
Wh ere Ex h ib it "C" revises t h e language in t h e Personal Services Cont ract , t h e p rovisions of Ex h ib it C sh all
govern and sup ersede any inconsist ent p rovisions.
Paragrap h 20, Term inat ion, is delet ed in it s ent iret y and rep laced w it h t h e f ollow ing:
"20. Term inat ion:
A Mat erial Breach of t h is Cont ract p ursuant t o t h e t erm s h ereof or ot h erw ise, in addit ion t o
any ot h er rem edy availab le at law , sh all serve as a b asis up on w h ich Count y m ay elect t o
im m ediat ely susp end p aym ent s h ereunder, or t erm inat e t h is cont ract , or b ot h w it h out
not ice.
if Cont ract or f ails t o t im ely p rovide in any m anner t h e services, m at erials and p roduct s
req uired under t h is Cont ract , or ot h erw ise f ails t o p rom p t ly com p ly w it h t h e t erm s of t h is
Cont ract , or violat es any ordinance, regulat ion or ot h er law w h ich ap p lies t o it s
p erf orm ance h erein, Count y m ay t erm inat e t h is Cont ract b y giving f ive (5) days w rit t en
not ice t o Cont ract or.
Count y, up on giving seven (7) calendar days w rit t en not ice t o Cont ract or, sh all h ave
t h e righ t t o t erm inat e it s ob ligat ions under t h is Cont ract if t h e Count y, t h e Federal
Governm ent or t h e St at e of Calif ornia, as t h e case m ay b e, does not ap p rop riat e f unds
suf f icient t o disch arge Count y's ob ligat ions com ing due under t h is cont ract .
Eit h er p art y m ay t erm inat e t h is Cont ract f or any reason, or w it h out cause, b y giving t h irt y
(30) calendar days w rit t en not ice t o t h e ot h er, w h ich not ice sh all b e sent b y regist ered
m ail in conf orm it y w it h t h e not ice p rovisions. In t h e event of t erm inat ion not t h e f ault of
t h e Cont ract or, t h e Cont ract or sh all b e p aid f or services p erf orm ed t o t h e dat e of
t erm inat ion in accordance w it h t h e t erm s of t h is Cont ract . Cont ract or sh all b e ex cused f or
f ailure t o p erf orm services h erein if such p erf orm ance is p revent ed b y act s of God,
st rik es, lab or disp ut es or ot h er f orces over w h ich t h e Cont ract or h as no cont rol.
Any not ice t o b e p rovided under t h is sect ion m ay b e given b y t h e Count y Ex ecut ive Of f icer
or Designee or Agency Direct or. "
2. Paragrap h 20. A, Susp ension, is h ereb y added t o read:
"20. A. Susp ension:
Count y, up on giving seven (7) calendar days w rit t en not ice t o Cont ract or, sh all h ave t h e
righ t t o susp end t h is Cont ract , in w h ole or in p art , f or any t im e p eriod as Count y deem s
necessary due t o delays in f ederal, st at e or Count y ap p rop riat ion of f unds, lack of dem and
f or services t o b e p rovided under t h is cont ract , or ot h er good cause. Up on receip t of a
not ice of susp ension f rom Count y, Cont ract or sh all im m ediat ely susp end or st op w ork as
direct ed b y Count y and sh all not resum e w ork unt il and unless Count y gives Cont ract or a
w rit t en not ice t o resum e w ork . In t h e event of a susp ension not t h e f ault of t h e
Cont ract or, Cont ract or sh all b e p aid f or services p erf orm ed t o t h e dat e of t h e not ice of
susp ension in accordance w it h t h e t erm s of t h is Cont ract .
EX C HHSA Personal Services Ment al Healt h Page 1 of 3 ~ " ` . ` t om Cont ract or ap p roves t h is p age
~ ~
Suspension of work pursuant to th is Paragraph sh al l not rel iev e th e C ontrac tor of oth er
l egal or c ontrac tual responsib il ities under th is C ontrac t.
Any notic e to b e prov ided under th is sec tion may b e giv en b y th e C ounty E x ec utiv e O ffic er
or Designee or Agenc y Direc tor. "
ME NTAL HE ALTH PRO VISIO NS
3 . Paragraph s 28 th rough 29 are h ereb y added to read as fol l ows:
" 28. C l ient/ Patient Rec ords:
a. HE ALTH RE C O RDS: Wh ere th is c ontrac t is for serv ic es rel ating to th e mental h eal th or
th e medic al needs or c ondition of c l ients or patients, C ontrac tor sh al l maintain adequate mental and/ or
medic al h eal th rec ords of eac h indiv idual c l ient/ patient wh ic h sh al l inc l ude a rec ord of serv ic es prov ided b y
th e v arious professional personnel in suffic ient detail to make possib l e an ev al uation of serv ic es, and
wh ic h sh al l c ontain al l nec essary data as required b y th e Department of B eh av ioral Heal th and state or
federal regul ations, inc l uding b ut not l imited to rec ords of c l ient/ patient interv iews and progress notes.
b . TRE ATME NT PLAN: C ontrac tor sh al l al so maintain a rec ord of serv ic es prov ided,
inc l uding th e goal s and ob j ec tiv es of any treatment pl an and th e progress toward ac h iev ing th ose goal s
and ob j ec tiv es. C ounty sh al l b e al l owed to rev iew al l c l ient/ patient rec ords) during site v isits, or at any
reasonab l e time.
c . LO C ATIO N / O WNE RSHIP O F RE C O RDS: If C ontrac tor works primaril y in a C ounty
fac il ity, rec ords sh al l b e kept in th e C ounty's fac il ity. If C ontrac tor works in anoth er fac il ity, th e rec ords
may b e maintained at th at fac il ity. If C ontrac tor works in a sc h ool setting, original rec ords sh al l b e
maintained at th e Department of B eh av ioral Heal th , b ut C ontrac tor may keep dupl ic ate rec ords at th e
sc h ool until termination of th e C ontrac t, at wh ic h time said dupl ic ate rec ords sh al l b e returned to th e
Department of B eh av ioral Heal th . Al l rec ords are th e property of C ounty. Upon demand b y C ounty, al l
original rec ords sh al l b e del iv ered to C ounty with in a reasonab l e time from th e c onc l usion of th is C ontrac t.
C ontrac tor may keep c opies at C ontrac tor's ex pense.
d. C O NFIDE NTIALITY: Suc h rec ords and information sh al l b e maintained in a manner and
pursuant to proc edures designed to protec t th e c onfidential ity of th e c l ient/ patient rec ords, in ac c ordanc e
with th e prov isions of Heal th and Safety c ode 11812, et seq. , and in c onformity with al l appl ic ab l e l egal
requirements and rec ognized standards of professional prac tic e. Al l c l ient/ patient rec ords maintained b y
C ontrac tor must b e retained b y C ontrac tor for sev en (7) years or one (1) year b eyond th e c l ient/ patienYs
reac h ing th e age of maj ority, wh ic h ev er is l ater.
e. RE PO RTS: Reports are not required on a regul ar b asis. Howev er, C ontrac tor sh al l
prov ide reports to C ounty from time to time as nec essary, and as reasonab l y requested b y C ounty.
f. C O PIE S O F RE C O RDS: Upon termination of th is C ontrac t, C ontrac tor agrees to
c ooperate with c l ient/ patients, C ounty and sub sequent prov iders with respec t to th e orderl y and prompt
transfer of c l ient or patient rec ords. Th is C ontrac t does not prec l ude C ontrac tor from assessing
reasonab l e c h arges for th e ex pense of transferring suc h rec ords if appropriate. Said c h arges sh al l b e
twenty- fiv e C ents ($0. 25) per page, pl us th e c ost of l ab or, not to ex c eed Six teen Dol l ars ($16. 00) per h our
or pro rata frac tion th ereof, for ac tual time required to ph otoc opy said rec ords.
29. Financ ial , Statistic al and C ontrac t- Rel ated Rec ords:
a. B O O K AND RE C O RDS: C ontrac tor sh al l maintain statistic al rec ords and sub mit reports
as required b y C ounty on or b efore th e fifth (5t" ) working day of eac h month . C ontrac tor sh al l al so
maintain ac c ounting and administrativ e b ooks and rec ords, program proc edures and doc umentation
E X C HHSA Personal Serv ic es Mental Heal th Page 2 of 3 ~ ~ C ontrac tor approv es th is page -
r e l a t i n g t o l i c e n s u r e a n d a c c r e di t a t i o n a s t h e y p e r t a i n t o t h i s C o n t r a c t . A l l s u c h f i n a n c i a l , s t a t i s t i c a l a n d
c o n t r a c t- r e l a t e d r e c o r ds s h a l l be r e t a i n e d f o r f i v e (5) y e a r s o r u n t i l p r o g r a m r e v i e w f i n di n g s a n d/ o r a u di t
f i n di n g s a r e r e s o l v e d, w h i c h e v e r i s l a t e r .
b. INSPEC TION: Up o n r e a s o n a bl e a dv a n c e n o t i c e a n d du r i n g n o r ma l bu s i n e s s h o u r s o r a t
s u c h o t h e r t i me s a s ma y be a g r e e d u p o n , C o n t r a c t o r s h a l l ma ke a l l o f i t s bo o ks a n d r e c o r ds a v a i l a bl e f o r
i n s p e c t i o n , e x a mi n a t i o n o r c o p y i n g , t o C o u n t y , o r t o t h e St a t e De p a r t me n t o f M e n t a l H e a l t h , t h e F e de r a l
De p a r t me n t o f H e a l t h a n d H u ma n Se r v i c e s , t h e C o n t r o l l e r Ge n e r a l o f t h e Un i t e d St a t e s a n d t o a l l o t h e r
a u t h o r i z e d f e de r a l a n d s t a t e a g e n c i e s , o r t h e i r du l y a u t h o r i z e d r e p r e s e n t a t i v e s
c . A UDIT: C o n t r a c t o r s h a l l p e r mi t t h e a f o r e s a i d a g e n c i e s o r t h e i r du l y a u t h o r i z e d
r e p r e s e n t a t i v e s t o a u di t a l l bo o ks , a c c o u n t s o r r e c o r ds r e l a t i n g t o t h i s C o n t r a c t , a n d a l l bo o ks , a c c o u n t s o r
r e c o r ds o f a n y bu s i n e s s e n t i t i e s c o n t r o l l e d by C o n t r a c t o r w h o p a r t i c i p a t e d i n t h i s C o n t r a c t i n a n y w a y . A l l
s u c h r e c o r ds s h a l l be a v a i l a bl e f o r i n s p e c t i o n by a u di t o r s de s i g n a t e d by C o u n t y o r St a t e , a t r e a s o n a bl e
t i me s du r i n g n o r ma l bu s i n e s s h o u r s . A n y a u di t ma y be c o n du c t e d o n C o n t r a c t o r ' s p r e mi s e s o r , a t
C o u n t y ' s o p t i o n , C o n t r a c t o r s h a l l p r o v i de a l l bo o ks a n d r e c o r ds w i t h i n f i f t e e n (15) da y s u p o n de l i v e r y o f
w r i t t e n n o t i c e f r o m C o u n t y . C o n t r a c t o r s h a l l f o r t h w i t h r e f u n d a n y mo n e y s e r r o n e o u s l y c h a r g e d. "
EX C H H SA Pe r s o n a l Se r v i c e s M e n t a l H e a l t h Pa g e 3 o f 3 ~C o n t r a c t o r a p p r o v e s t h i s p a g e '
EXHIBIT "D"
SCHEDULE OF HIPAA PROVISIONS
If and t o t he ex t ent , and so l o ng as, r eq u i r ed by bo t h t he p r o v i si o ns o f 42 U.S.C. 1171, et seq ., enact ed
as t he Heal t h Insu r ance Po r t abi l i t y and Acco u nt abi l i t y Act o f 1996 (HIPAA), and 45 U.S.C. Par t s 160
164, enact ed as t he Heal t h Inf o r m at i o n Techno l o g y f o r Eco no m i c and Cl i ni cal Heal t h Act o f 2009
(HITECH), and t ho se r eg u l at i o ns p r o m u l g at ed t her eu nder , i ncl u di ng any su bseq u ent am endm ent s m ade
t her et o , Co nt r act o r do es her eby assu r e Co u nt y t hat Co nt r act o r w i l l ap p r o p r i at el y saf eg u ar d Pr o t ect ed
Heal t h Inf o r m at i o n m ade av ai l abl e t o o r o bt ai ned by Co nt r act o r .
In i m p l em ent at i o n o f su ch assu r ance and w i t ho u t l i m i t i ng t he o bl i g at i o n o f Co nt r act o r o t her w i se set f o r t h i n
t hi s Ag r eem ent o r i m p o sed by ap p l i cabl e l aw , Co nt r act o r her eby ag r ees t o co m p l y w i t h ap p l i cabl e
r eq u i r em ent s o f l aw r el at i ng t o Pr o t ect ed Heal t h Inf o r m at i o n and w i t h r esp ect t o any t ask o r o t her act i v i t y
Co nt r act o r p er f o r m s o n behal f o f Co u nt y, t o t he ex t ent Co u nt y w o u l d be r eq u i r ed t o co m p l y w i t h su ch
r eq u i r em ent s.
The ag r eem ent o f Co nt r act o r set f o r t h i n t he t w o p r ecedi ng sent ences, and t he addi t i o nal p r o v i si o ns
r el at i ng t o p er m i t t ed and r eq u i r ed u ses and di scl o su r es t her eo f t hat shal l f r o m t i m e t o t i m e be p r o v i ded t o
Co nt r act o r by Co u nt y i n acco r dance w i t h ap p l i cabl e l aw , co nst i t u t es a co nt r act bet w een Co u nt y and
Co nt r act o r est abl i shi ng t he p er m i t t ed and r eq u i r ed u ses and di scl o su r es o f su ch Pr o t ect ed Heal t h
Inf o r m at i o n by Co nt r act o r .
If o ne o r bo t h p ar t i es t o t hi s ag r eem ent ar e "Co v er ed Ent i t i es" w i t hi n t he m eani ng o f 45 C.F.R. 160.103,
t he Co v er ed Ent i t y w i l l co m p l y w i t h al l r eq u i r em ent s f o r Co v er ed Ent i t i es i n acco r dance w i t h t he r u l es and
r eg u l at i o ns p r o m u l g at ed u nder t he HIPAA and HITECH Act s. In t he ev ent Co nt r act o r i s det er m i ned t o be
a "Bu si ness Asso ci at e" w i t hi n t he m eani ng o f 45 C.F.R. 160.103, t hen i n am p l i f i cat i o n, and no t i n
l i m i t at i o n, o f t he p r o v i si o ns o f t hi s Ag r eem ent , i ncl u di ng t hi s Sect i o n o f t hi s Ag r eem ent , Co nt r act o r ag r ees
t hat Co nt r act o r shal l :
No t u se o r f u r t her di scl o se su ch i nf o r m at i o n o t her t han as p er m i t t ed o r r eq u i r ed by t hi s
Ag r eem ent . Co nt r act o r shal l no t , ex cep t as necessar y f o r t he p r o p er m anag em ent and
adm i ni st r at i o n o f t he Co nt r act o r t o car r y o u t t he l eg al r esp o nsi bi l i t i es o f t he Co nt r act o r f o r
p er f o r m ance o f Co nt r act o r ' s du t i es u nder t hi s Ag r eem ent , and as ap p l i cabl e u nder l aw , u se,
r ep r o du ce, di scl o se, o r p r o v i de t o t hi r d p ar t i es, any co nf i dent i al do cu m ent s o r i nf o r m at i o n r el at i ng
t o t he Co u nt y o r p at i ent s o f t he Co u nt y w i t ho u t p r i o r w r i t t en co nsent o r au t ho r i z at i o n o f t he Co u nt y
o r o f t he p at i ent . If Co nt r act o r u ses su ch i nf o r m at i o n f o r t he p u r p o ses set f o r t h abo v e, i t w i l l o nl y
do so i f t he di scl o su r e i s r eq u i r ed by l aw o r Co nt r act o r o bt ai ns r easo nabl e assu r ances f r o m t he
p er so n t o w ho m t he i nf o r m at i o n i s di scl o sed t hat i t w i l l be hel d co nf i dent i al l y and u sed o r f u r t her
di scl o sed o nl y as r eq u i r ed by l aw o r f o r t he p u r p o se f o r w hi ch Co nt r act o r di scl o sed i t t o t he
p er so n. Co nt r act o r shal l al so ensu r e t hat t he p er so n no t i f i es Co nt r act o r o f any i nst ances o f
br each o f co nf i dent i al i t y su ch p er so n i s aw ar e o f . Co nt r act o r shal l ensu r e t hat i t s p er so nnel ,
em p l o yees, af f i l i at es, and ag ent s m ai nt ai n t he co nf i dent i al i t y o f p at i ent heal t h i nf o r m at i o n and
bu si ness o f t he Co u nt y. As a Bu si ness Asso ci at e o f t he Co u nt y, as t hat t er m i s u sed u nder t he
HIPAA and HITECH Act s, t he co nt r act o r shal l abi de by t he HIPAA Pr i v acy Ru l e and o t her
Pr o t ect ed Heal t h Inf o r m at i o n di scl o su r e r eq u i r em ent s o f 45 CFR 164.504(e).
2. No t u se o r f u r t her di scl o se t he i nf o r m at i o n i n a m anner t hat w o u l d v i o l at e t he r eq u i r em ent s o f
ap p l i cabl e l aw . The Co u nt y and Co nt r act o r ack no w l edg e t hat Sect i o n 13404 o f t he HITECH Act
cr eat es a st at u t o r y o bl i g at i o n f o r Bu si ness Asso ci at es o f Co v er ed Ent i t i es t o u se and di scl o se
Pr o t ect ed Heal t h Inf o r m at i o n o nl y i f t he u se and di scl o su r e i s i n co m p l i ance w i t h t he r eq u i r em ent s
o f 45 C.F.R. 164.504(e), w hi ch est abl i shes t he st andar ds and i m p l em ent at i o n sp eci f i cat i o ns f o r
Bu si ness Asso ci at e ag r eem ent s, i ncl u di ng t he p r o hi bi t i o n o f Bu si ness Asso ci at es f r o m u si ng o r
di scl o si ng Pr o t ect ed Heal t h Inf o r m at i o n i n a m anner t hat i s i nco nsi st ent w i t h t he HIPAA Pr i v acy
Ru l e and t he p r i v acy and secu r i t y r eq u i r em ent s o f t he HITECH Act .
EX D ~\ Co nt r act o r ap p r o v es t hi s p ag e
Ex hi bi t "D" Pag e 1 o f 2
Implement a d mi ni s tr a ti v e, ph y s i c a l, a nd tec h ni c a l s a fegua r d s th a t r ea s ona bly a nd a ppr opr i a tely
pr otec t th e c onfi d enti a li ty , i ntegr i ty , a nd a v a i la bi li ty of s uc h P r otec ted H ea lth Infor ma ti on th a t i t
c r ea tes , r ec ei v es , ma i nta i ns , tr a ns mi ts or d es tr oy s on beh a lf of County i n a ma nner th a t i s
c ons i s tent w i th th e s ta nd a r d s r eq ui r ed und er th e H IP AA a nd H ITECH Ac ts ;
4. In th e ev ent th a t Contr a c tor bec omes a w a r e of a ny us e or d i s c los ur e of P r otec ted H ea lth
Infor ma ti on th a t i s not a uth or i z ed by th i s Agr eement, i t w i ll r epor t th a t ev ent to th e County w i th i n
tw enty- four h our s of bec omi ng a w a r e of th e una uth or i z ed us e or d i s c los ur e;
Ens ur e th a t a ny s ubc ontr a c tor s or a gents to w h om Contr a c tor pr ov i d es P r otec ted H ea lth
Infor ma ti on r ec ei v ed fr om County a gr ee to th e s a me r es tr i c ti ons a nd c ond i ti ons th a t a pply to
Contr a c tor w i th r es pec t to s uc h i nfor ma ti on;
6. Ma ke a v a i la ble P r otec ted H ea lth Infor ma ti on i n a c c or d a nc e to a ppli c a ble la w ;
7 . Th e a bov e r eq ui r ements a pply eq ua lly to a ll elec tr oni c r ec or d s . Contr a c tor s h a ll not r elea s e a ny
elec tr oni c i nfor ma ti on w i th out c omply i ng w i th a ll a bov e r eq ui r ements ;
8. Contr a c tor w i ll ma i nta i n a d mi ni s tr a ti v e, ph y s i c a l a nd tec h ni c a l s a fegua r d s th a t r ea s ona bly a nd
a ppr opr i a tely pr otec t th e c onfi d enti a li ty , i ntegr i ty a nd a v a i la bi li ty of P r otec ted H ea lth Infor ma ti on i n
a ma nner c ons i s tent w i th H IP AA a nd H ITECH Ac t s ta nd a r d s . Contr a c tor w i ll noti fy c us tomer of
a ny s ec ur i ty i nc i d ent of w h i c h i t bec omes a w a r e, i nc lud i ng br ea c h of c onfi d enti a li ty , i ntegr i ty or
a v a i la bi li ty of P r otec ted H ea lth Infor ma ti on w i th i n tw enty- four h our s or i mmed i a tely i f noti fi c a ti on i s
ur gent, of i ts d i s c ov er y of th e br ea c h , a nd w i ll c omply w i th a ll a ppli c a ble br ea c h noti fi c a ti on
r eq ui r ements a s pr ov i d ed und er th e H IP AA a nd H ITECH Ac ts . Contr a c tor s h a ll ta ke pr ompt
c or r ec ti v e a c ti on to c ur e a ny br ea c h or a c ti on per ta i ni ng to th e una uth or i z ed d i s c los ur e of
P r otec ted H ea lth Infor ma ti on;
9 . Ma ke Contr a c tor ' s i nter na l pr a c ti c es , books , a nd r ec or d s r ela ti ng to th e us e a nd d i s c los ur e of
P r otec ted H ea lth Infor ma ti on r ec ei v ed fr om County a v a i la ble to th e S ec r eta r y of th e U ni ted S ta tes
H ea lth a nd H uma n S er v i c es for pur pos es of d eter mi ni ng Contr a c tor ' s c ompli a nc e w i th a ppli c a ble
la w ( i n a ll ev ents Contr a c tor s h a ll i mmed i a tely noti fy County of a ny s uc h r eq ues t, a nd s h a ll pr ov i d e
County w i th c opi es of a ny s uc h ma ter i a ls ) ;
10. Inc or por a te a ny a mend ments or c or r ec ti ons to P r otec ted H ea lth Infor ma ti on w h en noti fi ed
pur s ua nt to a ppli c a ble la w . Contr a c tor a gr ees th a t th i s Agr eement ma y be a mend ed fr om ti me to
ti me by County i f a nd to th e ex tent r eq ui r ed by th e pr ov i s i on of 42 U .S .C. 117 1, et s eq ., ena c ted
by H IP AA a nd r egula ti ons pr omulga ted th er eund er , i n or d er to a s s ur e th a t th i s Agr eement i s
c ons i s tent th er ew i th ; a nd
11. Auth or i z e ter mi na ti on of th e Agr eement by County i f County d eter mi nes th a t Contr a c tor h a s
v i ola ted a ma ter i a l pr ov i s i on of th e H IP AA a nd / or H ITECH Ac ts .
EX D Contr a c tor a ppr ov es th i s pa ge
Ex h i bi t "D" P a ge 2 of 2
NEVADA COUNTY BEHAVIORAL HEALTH DEPARTMENT
DECLARATION OF ELIGIBILITY FOR PROSPECTIVE
EMPLOYEES/CONTRACTORS
POLICY:
The Nevada County Be~ :avi or al Heal th Depar tment (`BHD") w i l l not empl oy or engage
as c ontr ac tor s any Inel i gi b l e Per s on f or any depar tment or pr ogr am r ec ei vi ng f eder al
f unds .
An "Inel i gi b l e Per s on" i s any i ndi vi dual or enti ty w ho: (a) i s c ur r entl y ex c l uded,
s us pended, deb ar r ed or other w i s e i nel i gi b l e to par ti c i pate i n Feder al heal th c ar e pr ogr ams
or i n Feder al pr oc ur ement or nonpr oc ur ement pr ogr ams ; or , (b ) has b een c onvi c ted of a
c r i mi nal of f enc e r el ated to the pr ovi s i on of heal th c ar e i tems or s er vi c es , b ut has not yet
b een deb ar r ed, or other w i s e dec l ar ed i nel i gi b l e.
INSTRUCTIONS:
As a pr os pec ti ve empl oyee or c ontr ac tor w i th the BHD, pl eas e c ompl ete the dec l ar ati on
under penal ty of per j ur y b el ow . If you ar e or the enti ty you r epr es ent i s an Inel i gi b l e
Per s on as def i ned ab ove, pl eas e i mmedi atel y noti f y the BHD Di r ec tor .
I,
x , mys el f , or
DECLARATION
(name) on b ehal f of
(c or por ati on, par tner s hi p, LLC)
dec l ar e under penal ty of per j ur y under the l aw s of the State of Cal i f or ni a that:
I am not, or
the enti ty I r epr es ent i s not
an Inel i gi b l e Per s on as def i ned i n the Pol i c y r ec i ted ab ove. If , w hi l e empl oyed or
engaged as a c ontr ac tor b y BHD, I (or the enti ty I r epr es ent) b ec ome an Inel i gi b l e Per s on,
I w i l l noti f y the BHD Di r ec tor i mmedi atel y.
(Si gnatur e)
BH Ex c l us i on Sc r eeni ng BH
(Date)
JEFFREY S. BROWN, MPH, MSW
Health and Human Services Agency
Qirector
500 CROWN PO[NT CIRCLE, STE 110
GRASS VALLEY, CA 95945
TELEPHONE (530) 265-1450
(888) 303-1450
FAX (530) 271-0837
September 7, 2012
950 Maidu Avenue
Nevada City, CA 95959
Public.
.' ~ ;
~ OUIl~ ~
K areiz M~ lmun, MD, MPH
T,..+ ' Public Health Officer/Director
Hume
10075 LEVON AVE STE 207
artment
TRUCK EE, CALIFORNIA 96161
TELEPHONE (530) 582-7814
~ FAX (530) 582-7732
~ ~ ~ ~ ~ ~ _ ~ i i~ ~ ' ~ ' ~ z
SUBJECT: Resolution approving Agreement Number 12-10188 with the California Department of
Public Health for funding Supplemental Nutrition Assistance Program Education (SNAP-Ed) services
in the amount of $800,000 for the term of October 1, 2012 through September 30, 2016, and
authoriz ing the Director of Public Health to sign said Agreement.
RECOMMENDATION: Approve the attached Resolution.
FUNDING: California SNAP-Ed is federally funded by the United States Department of Agriculture
(USDA) and administered at the state level by the California Department of Social Services (CDSS)
and the California Department of Public Health' s (CDPHs) Network for a Healthy California. Funding
is provided to selected counties for improving community nutrition education and to carry out a set of
nutritional activities that will serve local eligible low income populations. The County has been
approved to receive continuation of funding in the amount of $200,000 per federal fiscal years (2012-
2016) for a total contract maximum of $800,000 for the department' s Nutrition Education and Obesity
Prevention (NEOP) Proj ect. Funds will support program related personnel costs, operating expenses,
subcontractors, trainings materials, and indirect costs. There are no county general fund dollars
req uired in the Agreement.
BACK GROUND: The California Department of Public Health, in conj unction with the California
Department of Social Services, is continuing to fund local health departments throughout California.
This funding initiative stems from the United States Department of Agriculture (USDA),
Supplemental Nutrition Assistance Program Education (SNAP- Ed). Last year, Public Health applied
for and was a successful applicant to receive funding and the State has approved continuation of
funding for the next four years for the County' s program. The goal is to create innovative partnerships
that will assist eligible consumers in adopting healthy eating and physical activity behaviors, as part of
a healthy lifestyle.
The County' s Program will seek to establish a stronger county-wide presence through both the public
health and social services departments. The departments will partner closely to coordinate efforts for
community nutrition interventions and education for CalFresh (formerly known as Food Stamp
_ ~ "
Program) p art i c i p an t s f or maki n g h e al t h i e r c h oi c e s w i t h i n t h e i r l i mi t e d b u d ge t s . Th e d e p art me n t s w i l l
i d e n t i f y a s e ri e s of j oi n t ac t i v i t i e s t o c oord i n at e an d n u t ri t i on e d u c at i on an d ob e s i t y p re v e n t i on
t h rou gh ou t t h e c ou n t y .
Th e Cou n t y 's p rogram w i l l w ork t o i mp l e me n t a c omp re h e n s i v e p u b l i c h e al t h n u t ri t i on p rogram t o
p romot e t h e e s t ab l i s h e d Di e t G u i d e l i n e s , an d t o i n c re as e f ru i t an d v e ge t ab l e c on s u mp t i on an d p h y s i c al
ac t i v i t i e s . S e rv i c e s w i l l b e d i re c t e d t ow ard s i mp rov i n g c ommu n i t y n u t ri t i on al kn ow l e d ge an d
p romot i n g ac c e s s t o h e al t h y f ood s an d d ai l y p h y s i c al ac t i v i t y t o t arge t p op u l at i on grou p s . Ke y
ac t i v i t i e s f or t h i s p rogram w i l l b e c on t i n u i n g t o s t re n gt h e n t h e i n f ras t ru c t u re f or c ommu n i t y ou t re ac h
an d c on d u c t i n g n u t ri t i on e d u c at i on ac t i v i t i e s t h at are al s o e f f e c t i v e ob e s i t y p re v e n t i on s t rat e gi e s . A
s e ri e s of n u t ri t i on e d u c at i on c l as s e s an d p romot i on al ac t i v i t i e s w i l l b e c on d u c t e d s u c h as : F ru i t an d
V e ggi e F e s t , Re Th i n k You r Dri n k Camp ai gn , re gi on al t rai n i n gs an d ot h e r me d i a e d u c at i on al e v e n t s
an d mat e ri al s . At l e as t f ou r (4) t i me s a y e ar, t h e p rogram w i l l c on v e n e a Cou n t y N u t ri t i on Ac t i on Pl an
G rou p (CN AP) t o e v al u at e e x i s t i n g s y s t e ms an d f u rt h e r i mp l e me n t an ov e ral l p l an f or i mp rov i n g
h e al t h y f ood av ai l ab i l i t y , i n c re as i n g an d e n s u ri n g c on s i s t e n t n u t ri t i on me s s age s , an d w orki n g t ow ard s
b e t t e r h e al t h ou t c ome s . Ot h e r ac t i v i t i e s w i l l i n c l u d e h os t i n g at l e as t t h re e - f i v e n u t ri t i on ob e s i t y
p re v e n t i on f oru ms/t ow n h al l s re ac h i n g t arge t e d p op u l at i on s an d c on d u c t i n g n e i gh b orh ood f ood an d
p h y s i c al ac t i v i t y e n v i ron me n t s u rv e y s .
I t i s re c omme n d e d t h at t h e Board ap p rov e t h i s Agre e me n t as i t w i l l p rov i d e c on t i n u at i on of an
i mp ort an t f u n d i n g s ou rc e t o p romot e h e al t h y l i f e s t y l e c h oi c e s t h at c an h e l p re d u c e h e al t h ri s k
as s oc i at e d w i t h p oor n u t ri t i on an d l i mi t e d p h y s i c al e x e rc i s e f or re s i d e n t s of N e v ad a Cou n t y .
Pl e as e c on t ac t me i f an y ad d i t i on al i n f ormat i on i s re q u i re d .
Re s p e c t f u l l y s u b mi t t e d ,
Kan e Mi l man , MD, MPH
Pu b l i c He al t h Of f i c e r/Di re c t or
~~s
RESOLUTION NO.
C~1~. _ : ~L~~!Z~1~~~1:~~I~~~1~~~1~i:l ~I~~1~1~~i ~( ~7 ~~T~1%17 _ 1
RESOLUTION APPROVING GRANT AGREEMENT NUMBER 12-
10188 WITH THE CALIFORNIA DEPARTMENT OF PUBLIC
HEALTH FOR FUNDING SUPPLEMENTAL NUTRITION
ASSISTANCE PROGRAM EDUCATION ( SNAP-Ed) SERVICES
( CFDA No.10.561), AND AUTHORIZING THE DIRECTOR OF
PUBLIC HEALTH TO SIGN SAID AGREEMENT
WHEREAS, t h e Ca l i f or n i a De pa r t me n t of Publ i c He a l t h ' s Ne t wor k f or a He a l t h y
Ca l i f or n i a ( Ne t wor k) i n con j un ct i on wi t h t h e Ca l i f or n i a De pa r t me n t of Soci a l Se r v i ce s i s
pr ov i di n g Un i t e d St a t e s De pa r t me n t of Agr i cul t ur e ( USDA) Suppl e me n t a l Nut r i t i on As s i s t a n ce
Pr ogr a m Educa t i on ( SNAP-Ed) f un di n g t o i mpr ov e commun i t y n ut r i t i on a n d t o ca r r y out a s e t of
n ut r i t i on a l a ct i v i t i e s t h a t wi l l s e r v e e l i gi bl e l ow i n come popul a t i on s i n t h e Coun t y; a n d
WHEREAS, t h e Coun t y' s Publ i c He a l t h De pa r t me n t h a s be e n a ppr ov e d t o r e ce i v e f un ds i n
t h e a moun t of $200,000 pe r Fe de r a l Fi s ca l Ye a r f or t h e t e r m of Oct obe r 1, 2012 t h r ough
Se pt e mbe r 30, 2016 f or a t ot a l of $800,000 f or t h e de pa r t me n t ' s Nut r i t i on Educa t i on a n d Obe s i t y
Pr e v e n t i on ( NEOP) Pr oj e ct .
BE IT HEREBY RESOLVED by t h e Boa r d of Supe r v i s or s of t h e Coun t y of Ne v a da , St a t e
of Ca l i f or n i a , t h a t t h e Gr a n t Agr e e me n t Numbe r 12-10188 da t e d t h e l s ` da y of Oct obe r 2012, by
a n d be t we e n t h e Coun t y a n d Ca l i f or n i a De pa r t me n t of Publ i c He a l t h pe r t a i n i n g t o f un di n g
pr ogr a m a ct i v i t i e s t h a t wi l l a s s i s t e l i gi bl e con s ume r s t o a dopt h e a l t h y e a t i n g a n d ph ys i ca l
a ct i v i t i e s t o pr e v e n t obe s i t y a n d de v e l op h e a l t h y l i f e s t yl e s f or t h e t e r m of Oct obe r 1, 2012 t h r ough
Se pt e mbe r 30, 2016, i n t h e t ot a l ma xi mum a moun t of $800,000, be a n d h e r e by i s ma t e r i a l l y
a ppr ov e d i n f or m, a n d t h a t t h e Di r e ct or of Publ i c He a l t h i s h e r e by a ut h or i z e d t o e xe cut e t h e
Agr e e me n t on be h a l f of t h e Coun t y of Ne v a da .
Fun ds t o be de pos i t e d i n t o r e v e n ue a ccoun t : 1589-40102-492-27 61/446690.
State of C al i for n i aH eal th an d H uman Ser vi ces Agen cy--C al i for n i a Depar tmen t of Publ i c H eal th
AGREEMENT NUMBER
GRANT AGREEMENT
C DPH 1229 (3/12)
1
12-10188
REGISTRATION. NUMBER:
Th e C al i for n i a Depar tmen t of Publ i c H eal th h er eby makes a gr an t awar d of fun ds to th e Gr an tee n amed bel ow:
Gr an tee' s Name
Nevada C oun ty Publ i c H eal th Depar tmen t
2. Gr an t ter m
13. To# al gr an t amoun t
Fr om October 1, 2012
th r ough
September 30, 2016 $ 800,000
4. Gr an tee' s Pr oj ect Di r ector
---______-----------------~ -----__ --___~ _---,------- -----T----------------.._..._....-----...__---
.._.
_...~ --------__ __ __--
Name
~ Tel eph on e n umber ;Addr ess, i f di ffer en t fr om Gr an tee' s addr ess
Dr . Kar en Mi l man
i (530) 265-1459
5. Gr an tee' s Fi n an ci al Offi cer
Name
;Tel eph on e n umber ;Addr ess, i f di ffer en t fr om Gr an tee' s addr ess
Katy Ecker t ~ (530) 265-7226 k
6. Th e gr an tee,. i n accepti n g th i s gr an t awar d, agr ees to compl y wi th th e ter ms an d con di ti on s of th e fol l owi n g ex h i bi ts
wh i ch ar e made a par t of th i s gr an t awar d by th i s r efer en ce an d an y appl i cabl e statutes or r egul ati on s:
Ex h i bi t A Scope of Wor k
49 pages
Ex h i bi t B Budget Detai l an d Paymen t Pr ovi si on s 4 pages
Ex h i bi t BAttach men t I Budget (Year 1) 2 pages
Ex h i bi t B Attach men t I, Sch edul e I Subgr an tee Budget (Year 1) 1 page
Ex h i bi t B Attach men t IL Budget (Year 2) 2 pages
Ex h i bi t B Attach men t II Sch edul e I Subgr an tee Budget (Year 2) 1 page
Ex h i bi t B Attach men t III Budget (Year 3) 2 pages
Ex h i bi t B Attach men t III Sch edul e. I Subgr an tee Budget (Year 3) 1 page
Ex h i bi t B Attach men t IV Budget (Year 4) 2 pages
Ex h i bi t B Attach men t IV Sch edul e I Subgr an tee Budget (Year 4) 1 page
Ex h i bi t C Gen er al Ter ms an d C on di ti on s GTC 610
Ex h i bi t D(F) Speci al Ter ms an d C on di ti on s 25 pages
Ex h i bi t E Addi ti on al Pr ovi si on s 3 pages
Ex h i bi t F C on tr actor ' s Rel ease 1 page
Ex h i bi t G Tr avel . Rei mbur semen t In for mati on
2 pages
* Item mar ked wi th an Aster i sk (*) i s i n cor por ated h er ei n as i f attach ed. Vi ew at: h ttq :/l www.ol s.dgs.ca.q ov/Stan dar d+L an q uage.
In Wi tn ess Wh er eof, th i s agr eemen t h as been ex ecuted by th e par ti es h er eto.
GRANTEE
Gr an tee' s Name (l f oth er th an an i n di vi dual , state r f a cor por ati on , par tn er sh i p, n on pr ofi t or gan i z ati on , etc.)
Si gn ed By ( ufh or i z ed Si gn atur e) Date Si gn ed.
,~ S
~ ,O~ f f Z
Pr i n ted f~ fame an d Ti tl e of Per son Si gn i n g th -afl i-as del egated auth or i ty to bi n d th e Gr an tee
Dr . Kar en Mi l man , Publ i c H eal th Di r ector
Mai l i n g Addr ess
5uu C r own Poi n t C i r cl e, Sui te 11 U Gr ass Val l ey, C A 95945
STATE OF C AL IFORNIA
Agen cy Name
C al i for n i a Depar tmen t of Publ i c H eal th
Si gn ed. By (Auth or i z ed Si gn atur e) I Date. Si gn ed.
,~ S
Pr i n ted. or Stamped Name an d Ti tl e of Per son Si gn i n g or th ei r Desi gn ee
An gel a. Sal as, C h i ef C on tr acts Man agemen t Un i t
Addr ess
1501 C api tol Aven ue, Sui te 71.5178, MS 1802, P.O. Box 997377, Sacr amen to, C A 95899-7377
_ ~ ~
u Ex empt fr om DGS
r evi ew per AG
Opi n i on s
~ Ex empt fr om DGS
r evi ew per th i s
auth or i ty:
H&S 131085(a)(b)
2.
Exhibit A
Scope of Work
Service Overview
Nevada County P ubl ic Heal th Department
12-10188
Grantee agrees to provide to the Cal ifornia Department of P ubl ic Heal th the services described
herein:
A. Grantee wil l provide nutrition education interventions and physical activity promotion to
U nited States Department of Agricul ture (U SDA) Nutrition Education Obesity P revention
(NEOP ) el igibl e famil ies described herein per Heal th and Safety Code 104650-104655.
B. The Grantee shal l provide the specific services, del iverabl es, and obj ectives specified in the
approved SOW and any subsequent formal amendments approved in writing as required
pursuant to this agreement.
C. The Grantee shal l cooperate with CDP H or its designee by participating in meetings and/ or
site visits as CDP H may deem necessary to monitor Grantee compl iance with the
agreement.
P roj ect Representative
A. The proj ect representatives during the term of this agreement wil l be:
Cal ifornia Department of P ubl ic Heal th
CDP H Grant Manager: Kisha Hol mes
Tel ephone: (916) 552-9836
Fax: (916) 449-5414
E-mail : kisha.hol mes@cdph.ca.
B. Direct al l inquiries to:
Network for a Heal thy Cal ifornia
Attention: Mel issa Meade, Chief
Administration Operations Section
1616 Capitol Avenue, Suite 74.516, MS 7204
P .O. Box 997377, MS 7204
Sacramento, CA 95899-7377
Tel ephone: (916) 449-5409
Fax: (916) 449-5414
E-mail : mel issa.meade@cdph.ca.
Nevada County P ubl ic Heal th
Department
P roj ect Director: : Dr. Karen Mil man, P ubl ic
Heal th Director
Tel ephone: (530) 265-1459
Fax: (530) 271-0837
E-mail : Karen.mil man@co.nevada.ca.us
Department
Attention: Dr. Karen Mil man, P ubl ic Heal th
Director
c/ o Grants U nit
500 Crown P oint Circl e, Suite 110
Grass V al l ey, CA 95945
Tel ephone: (530) 265-1459
Fax: (530) 271-0837
E-mail : Karen.mil man co.nevada.ca.us
C. Either party may make changes to the information above by giving written notice to the other
party. Said changes shal l not require an amendment to this agreement.
P age 1 of 49
5 ~ -
E x h i ~ i i t A
Scope of Work
3. Grant ee Requi rement s
Nevada Count y P ub l i c Heal t h Depart ment
12-10188
Th e Grant ee sh al l compl y w i t h t h e g ui del i nes for t h e devel opment of ai l educat i on mat eri al s as
out l i ned i n t h e Net w ork Local P roj ect s Gui del i nes Manual . Th ese Gui del i nes h ave b een
i ncorporat ed i nt o t h i s ag reement and made a part h ereof b y reference i n E x h i b i t E , Addi t i onal
P rovi si ons, parag raph 1. Wi t h out l i mi t at i on, t h e Grant ee sh al l compl y w i t h t h e fol l ow i ng
requi rement s:
A. Sub mi t any new s rel ease rel at ed t o t h i s ag reement t o t h e St at e for revi ew pri or t o i t s
rel ease.
B. Th e Grant ee ag rees t o cooperat e w i t h t h e St at e i n dat a col l ect i on rel at ed t o eval uat i on of
prog ram effect i veness as request ed i n t h e manner, format , and t i mel i ne prescri b ed b y t h e
St at e. Dat a sh al l i ncl ude, at a mi ni mum, demog raph i c descri pt i ons of t h e popul at i on served,
audi ence reach , and i t ems t o measure prog ram effect i veness. Th e dat a sh al l b e sub mi t t ed
i n t h e requi red form prescri b ed b y t h e St at e.
C. Th e Grant ee ag rees t o cooperat e w i t h t h e St at e i n t h e revi ew and, w h en appropri at e, t h e
fi el d t est i ng of st at ew i de eval uat i on i nst rument s and new l y devel oped educat i onal mat eri al s.
D. Th e Grant ee sh al l ensure t h at t h e USDA SNAP-E d i s cl earl y i dent i fi ed as a sponsor or
support org ani z at i on on al l mat eri al s and product s funded b y t h e ag reement ( el ect roni c,
pri nt , audi ovi sual , medi a, et c.) . Th e Grant ee ag rees t o ab i de b y t h e g ui del i nes set for usag e
of t h e Net w ork l og os on any product s g enerat ed b y t h e Grant ee.
E . Th e Grant ee ag rees t o cooperat e w i t h t h e St at e b y part i ci pat i ng i n st at ew i de meet i ng s and
si t e vi si t s, as deemed necessary b y t h e St at e.
4. See t h e fol l ow i ng pag es for a det ai l ed descri pt i on of t h e servi ces t o b e performed.
P ag e 2 of 49
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Qirector
500 CROWN PO[NT CIRCLE, STE 110
GRASS VALLEY, CA 95945
TELEPHONE (530) 265-1450
(888) 303-1450
FAX (530) 271-0837
September 7, 2012
950 Maidu Avenue
Public.
.' ~ ;
~ OUIl~ ~
K areiz M~ lmun, MD, MPH
T,..+ ' Public Health Officer/Director
Hume
10075 LEVON AVE STE 207
artment
TRUCK EE, CALIFORNIA 96161
TELEPHONE (530) 582-7814
~ FAX (530) 582-7732
~ ~ ~ ~ ~ ~ _ ~ i i~ ~ ' ~ ' ~ z
SUBJECT: Resolution approving Agreement Number 12-10188 with the California Department of
Public Health for funding Supplemental Nutrition Assistance Program Education (SNAP-Ed) services
in the amount of $800,000 for the term of October 1, 2012 through September 30, 2016, and
authoriz ing the Director of Public Health to sign said Agreement.
FUNDING: California SNAP-Ed is federally funded by the United States Department of Agriculture
(USDA) and administered at the state level by the California Department of Social Services (CDSS)
and the California Department of Public Health' s (CDPHs) Network for a Healthy California. Funding
is provided to selected counties for improving community nutrition education and to carry out a set of
nutritional activities that will serve local eligible low income populations. The County has been
approved to receive continuation of funding in the amount of $200,000 per federal fiscal years (2012-
2016) for a total contract maximum of $800,000 for the department' s Nutrition Education and Obesity
Prevention (NEOP) Proj ect. Funds will support program related personnel costs, operating expenses,
subcontractors, trainings materials, and indirect costs. There are no county general fund dollars
req uired in the Agreement.
BACK GROUND: The California Department of Public Health, in conj unction with the California
Department of Social Services, is continuing to fund local health departments throughout California.
This funding initiative stems from the United States Department of Agriculture (USDA),
Supplemental Nutrition Assistance Program Education (SNAP- Ed). Last year, Public Health applied
for and was a successful applicant to receive funding and the State has approved continuation of
funding for the next four years for the County' s program. The goal is to create innovative partnerships
that will assist eligible consumers in adopting healthy eating and physical activity behaviors, as part of
a healthy lifestyle.
The County' s Program will seek to establish a stronger county-wide presence through both the public
health and social services departments. The departments will partner closely to coordinate efforts for
community nutrition interventions and education for CalFresh (formerly known as Food Stamp
_ ~ "
Program) p art i c i p an t s f or maki n g h e al t h i e r c h oi c e s w i t h i n t h e i r l i mi t e d b u d ge t s . Th e d e p art me n t s w i l l
i d e n t i f y a s e ri e s of j oi n t ac t i v i t i e s t o c oord i n at e an d n u t ri t i on e d u c at i on an d ob e s i t y p re v e n t i on
t h rou gh ou t t h e c ou n t y .
Th e Cou n t y 's p rogram w i l l w ork t o i mp l e me n t a c omp re h e n s i v e p u b l i c h e al t h n u t ri t i on p rogram t o
p romot e t h e e s t ab l i s h e d Di e t G u i d e l i n e s , an d t o i n c re as e f ru i t an d v e ge t ab l e c on s u mp t i on an d p h y s i c al
ac t i v i t i e s . S e rv i c e s w i l l b e d i re c t e d t ow ard s i mp rov i n g c ommu n i t y n u t ri t i on al kn ow l e d ge an d
p romot i n g ac c e s s t o h e al t h y f ood s an d d ai l y p h y s i c al ac t i v i t y t o t arge t p op u l at i on grou p s . Ke y
ac t i v i t i e s f or t h i s p rogram w i l l b e c on t i n u i n g t o s t re n gt h e n t h e i n f ras t ru c t u re f or c ommu n i t y ou t re ac h
an d c on d u c t i n g n u t ri t i on e d u c at i on ac t i v i t i e s t h at are al s o e f f e c t i v e ob e s i t y p re v e n t i on s t rat e gi e s . A
s e ri e s of n u t ri t i on e d u c at i on c l as s e s an d p romot i on al ac t i v i t i e s w i l l b e c on d u c t e d s u c h as : F ru i t an d
V e ggi e F e s t , Re Th i n k You r Dri n k Camp ai gn , re gi on al t rai n i n gs an d ot h e r me d i a e d u c at i on al e v e n t s
an d mat e ri al s . At l e as t f ou r (4) t i me s a y e ar, t h e p rogram w i l l c on v e n e a Cou n t y N u t ri t i on Ac t i on Pl an
G rou p (CN AP) t o e v al u at e e x i s t i n g s y s t e ms an d f u rt h e r i mp l e me n t an ov e ral l p l an f or i mp rov i n g
h e al t h y f ood av ai l ab i l i t y , i n c re as i n g an d e n s u ri n g c on s i s t e n t n u t ri t i on me s s age s , an d w orki n g t ow ard s
b e t t e r h e al t h ou t c ome s . Ot h e r ac t i v i t i e s w i l l i n c l u d e h os t i n g at l e as t t h re e - f i v e n u t ri t i on ob e s i t y
p re v e n t i on f oru ms/t ow n h al l s re ac h i n g t arge t e d p op u l at i on s an d c on d u c t i n g n e i gh b orh ood f ood an d
p h y s i c al ac t i v i t y e n v i ron me n t s u rv e y s .
I t i s re c omme n d e d t h at t h e Board ap p rov e t h i s Agre e me n t as i t w i l l p rov i d e c on t i n u at i on of an
i mp ort an t f u n d i n g s ou rc e t o p romot e h e al t h y l i f e s t y l e c h oi c e s t h at c an h e l p re d u c e h e al t h ri s k
as s oc i at e d w i t h p oor n u t ri t i on an d l i mi t e d p h y s i c al e x e rc i s e f or re s i d e n t s of N e v ad a Cou n t y .
Pl e as e c on t ac t me i f an y ad d i t i on al i n f ormat i on i s re q u i re d .
Re s p e c t f u l l y s u b mi t t e d ,
Kan e Mi l man , MD, MPH
Pu b l i c He al t h Of f i c e r/Di re c t or
~~s
RESOLUTION NO.
C~1~. _ : ~L~~!Z~1~~~1:~~I~~~1~~~1~i:l ~I~~1~1~~i ~( ~7 ~~T~1%17 _ 1
RESOLUTION APPROVING GRANT AGREEMENT NUMBER 12-
10188 WITH THE CALIFORNIA DEPARTMENT OF PUBLIC
HEALTH FOR FUNDING SUPPLEMENTAL NUTRITION
ASSISTANCE PROGRAM EDUCATION ( SNAP-Ed) SERVICES
( CFDA No.10.561), AND AUTHORIZING THE DIRECTOR OF
PUBLIC HEALTH TO SIGN SAID AGREEMENT
WHEREAS, t h e Ca l i f or n i a De pa r t me n t of Publ i c He a l t h ' s Ne t wor k f or a He a l t h y
Ca l i f or n i a ( Ne t wor k) i n con j un ct i on wi t h t h e Ca l i f or n i a De pa r t me n t of Soci a l Se r v i ce s i s
pr ov i di n g Un i t e d St a t e s De pa r t me n t of Agr i cul t ur e ( USDA) Suppl e me n t a l Nut r i t i on As s i s t a n ce
Pr ogr a m Educa t i on ( SNAP-Ed) f un di n g t o i mpr ov e commun i t y n ut r i t i on a n d t o ca r r y out a s e t of
n ut r i t i on a l a ct i v i t i e s t h a t wi l l s e r v e e l i gi bl e l ow i n come popul a t i on s i n t h e Coun t y; a n d
WHEREAS, t h e Coun t y' s Publ i c He a l t h De pa r t me n t h a s be e n a ppr ov e d t o r e ce i v e f un ds i n
t h e a moun t of $200,000 pe r Fe de r a l Fi s ca l Ye a r f or t h e t e r m of Oct obe r 1, 2012 t h r ough
Se pt e mbe r 30, 2016 f or a t ot a l of $800,000 f or t h e de pa r t me n t ' s Nut r i t i on Educa t i on a n d Obe s i t y
Pr e v e n t i on ( NEOP) Pr oj e ct .
BE IT HEREBY RESOLVED by t h e Boa r d of Supe r v i s or s of t h e Coun t y of Ne v a da , St a t e
of Ca l i f or n i a , t h a t t h e Gr a n t Agr e e me n t Numbe r 12-10188 da t e d t h e l s ` da y of Oct obe r 2012, by
a n d be t we e n t h e Coun t y a n d Ca l i f or n i a De pa r t me n t of Publ i c He a l t h pe r t a i n i n g t o f un di n g
pr ogr a m a ct i v i t i e s t h a t wi l l a s s i s t e l i gi bl e con s ume r s t o a dopt h e a l t h y e a t i n g a n d ph ys i ca l
a ct i v i t i e s t o pr e v e n t obe s i t y a n d de v e l op h e a l t h y l i f e s t yl e s f or t h e t e r m of Oct obe r 1, 2012 t h r ough
Se pt e mbe r 30, 2016, i n t h e t ot a l ma xi mum a moun t of $800,000, be a n d h e r e by i s ma t e r i a l l y
a ppr ov e d i n f or m, a n d t h a t t h e Di r e ct or of Publ i c He a l t h i s h e r e by a ut h or i z e d t o e xe cut e t h e
Agr e e me n t on be h a l f of t h e Coun t y of Ne v a da .
Fun ds t o be de pos i t e d i n t o r e v e n ue a ccoun t : 1589-40102-492-27 61/446690.
State of C al i for n i aH eal th an d H uman Ser vi ces Agen cy--C al i for n i a Depar tmen t of Publ i c H eal th
AGREEMENT NUMBER
GRANT AGREEMENT
C DPH 1229 (3/12)
1
12-10188
REGISTRATION. NUMBER:
Th e C al i for n i a Depar tmen t of Publ i c H eal th h er eby makes a gr an t awar d of fun ds to th e Gr an tee n amed bel ow:
Gr an tee' s Name
2. Gr an t ter m
13. To# al gr an t amoun t
Fr om October 1, 2012
th r ough
September 30, 2016 $ 800,000
4. Gr an tee' s Pr oj ect Di r ector
---______-----------------~ -----__ --___~ _---,------- -----T----------------.._..._....-----...__---
.._.
_...~ --------__ __ __--
Name
~ Tel eph on e n umber ;Addr ess, i f di ffer en t fr om Gr an tee' s addr ess
Dr . Kar en Mi l man
i (530) 265-1459
5. Gr an tee' s Fi n an ci al Offi cer
Name
;Tel eph on e n umber ;Addr ess, i f di ffer en t fr om Gr an tee' s addr ess
Katy Ecker t ~ (530) 265-7226 k
6. Th e gr an tee,. i n accepti n g th i s gr an t awar d, agr ees to compl y wi th th e ter ms an d con di ti on s of th e fol l owi n g ex h i bi ts
wh i ch ar e made a par t of th i s gr an t awar d by th i s r efer en ce an d an y appl i cabl e statutes or r egul ati on s:
Ex h i bi t A Scope of Wor k
49 pages
Ex h i bi t B Budget Detai l an d Paymen t Pr ovi si on s 4 pages
Ex h i bi t BAttach men t I Budget (Year 1) 2 pages
Ex h i bi t B Attach men t I, Sch edul e I Subgr an tee Budget (Year 1) 1 page
Ex h i bi t B Attach men t IL Budget (Year 2) 2 pages
Ex h i bi t B Attach men t II Sch edul e I Subgr an tee Budget (Year 2) 1 page
Ex h i bi t B Attach men t III Budget (Year 3) 2 pages
Ex h i bi t B Attach men t III Sch edul e. I Subgr an tee Budget (Year 3) 1 page
Ex h i bi t B Attach men t IV Budget (Year 4) 2 pages
Ex h i bi t B Attach men t IV Sch edul e I Subgr an tee Budget (Year 4) 1 page
Ex h i bi t C Gen er al Ter ms an d C on di ti on s GTC 610
Ex h i bi t D(F) Speci al Ter ms an d C on di ti on s 25 pages
Ex h i bi t E Addi ti on al Pr ovi si on s 3 pages
Ex h i bi t F C on tr actor ' s Rel ease 1 page
Ex h i bi t G Tr avel . Rei mbur semen t In for mati on
2 pages
* Item mar ked wi th an Aster i sk (*) i s i n cor por ated h er ei n as i f attach ed. Vi ew at: h ttq :/l www.ol s.dgs.ca.q ov/Stan dar d+L an q uage.
In Wi tn ess Wh er eof, th i s agr eemen t h as been ex ecuted by th e par ti es h er eto.
GRANTEE
Gr an tee' s Name (l f oth er th an an i n di vi dual , state r f a cor por ati on , par tn er sh i p, n on pr ofi t or gan i z ati on , etc.)
Si gn ed By ( ufh or i z ed Si gn atur e) Date Si gn ed.
,~ S
~ ,O~ f f Z
Pr i n ted f~ fame an d Ti tl e of Per son Si gn i n g th -afl i-as del egated auth or i ty to bi n d th e Gr an tee
Dr . Kar en Mi l man , Publ i c H eal th Di r ector
Mai l i n g Addr ess
5uu C r own Poi n t C i r cl e, Sui te 11 U Gr ass Val l ey, C A 95945
STATE OF C AL IFORNIA
Agen cy Name
C al i for n i a Depar tmen t of Publ i c H eal th
Si gn ed. By (Auth or i z ed Si gn atur e) I Date. Si gn ed.
,~ S
Pr i n ted. or Stamped Name an d Ti tl e of Per son Si gn i n g or th ei r Desi gn ee
An gel a. Sal as, C h i ef C on tr acts Man agemen t Un i t
Addr ess
1501 C api tol Aven ue, Sui te 71.5178, MS 1802, P.O. Box 997377, Sacr amen to, C A 95899-7377
_ ~ ~
u Ex empt fr om DGS
r evi ew per AG
Opi n i on s
~ Ex empt fr om DGS
r evi ew per th i s
auth or i ty:
H&S 131085(a)(b)
2.
Exhibit A
Scope of Work
Service Overview
Nevada County P ubl ic Heal th Department
12-10188
Grantee agrees to provide to the Cal ifornia Department of P ubl ic Heal th the services described
herein:
A. Grantee wil l provide nutrition education interventions and physical activity promotion to
U nited States Department of Agricul ture (U SDA) Nutrition Education Obesity P revention
(NEOP ) el igibl e famil ies described herein per Heal th and Safety Code 104650-104655.
B. The Grantee shal l provide the specific services, del iverabl es, and obj ectives specified in the
approved SOW and any subsequent formal amendments approved in writing as required
pursuant to this agreement.
C. The Grantee shal l cooperate with CDP H or its designee by participating in meetings and/ or
site visits as CDP H may deem necessary to monitor Grantee compl iance with the
agreement.
P roj ect Representative
A. The proj ect representatives during the term of this agreement wil l be:
CDP H Grant Manager: Kisha Hol mes
Tel ephone: (916) 552-9836
Fax: (916) 449-5414
E-mail : kisha.hol mes@cdph.ca.
B. Direct al l inquiries to:
Network for a Heal thy Cal ifornia
Attention: Mel issa Meade, Chief
Administration Operations Section
1616 Capitol Avenue, Suite 74.516, MS 7204
P .O. Box 997377, MS 7204
Sacramento, CA 95899-7377
Tel ephone: (916) 449-5409
Fax: (916) 449-5414
E-mail : mel issa.meade@cdph.ca.
Department
P roj ect Director: : Dr. Karen Mil man, P ubl ic
Heal th Director
Tel ephone: (530) 265-1459
Fax: (530) 271-0837
E-mail : Karen.mil man@co.nevada.ca.us
Department
Attention: Dr. Karen Mil man, P ubl ic Heal th
Director
c/ o Grants U nit
500 Crown P oint Circl e, Suite 110
Grass V al l ey, CA 95945
Tel ephone: (530) 265-1459
Fax: (530) 271-0837
E-mail : Karen.mil man co.nevada.ca.us
C. Either party may make changes to the information above by giving written notice to the other
party. Said changes shal l not require an amendment to this agreement.
P age 1 of 49
5 ~ -
E x h i b i t A
Scope of Work
3. Grant ee Requi rement s
Nevada Count y P ub l i c H eal t h Depart ment
12-10188
Th e Grant ee sh al l compl y w i t h t h e g ui del i nes for t h e devel opment of ai l educat i on mat eri al s as
out l i ned i n t h e Net w ork Local P roj ect s Gui del i nes Manual . Th ese Gui del i nes h ave b een
i ncorporat ed i nt o t h i s ag reement and made a part h ereof b y reference i n E x h i b i t E , Addi t i onal
P rovi si ons, parag raph 1. Wi t h out l i mi t at i on, t h e Grant ee sh al l compl y w i t h t h e fol l ow i ng
requi rement s:
A. Sub mi t any new s rel ease rel at ed t o t h i s ag reement t o t h e St at e for revi ew pri or t o i t s
rel ease.
B. Th e Grant ee ag rees t o cooperat e w i t h t h e St at e i n dat a col l ect i on rel at ed t o eval uat i on of
prog ram effect i veness as request ed i n t h e manner, format , and t i mel i ne prescri b ed b y t h e
St at e. Dat a sh al l i ncl ude, at a mi ni mum, demog raph i c descri pt i ons of t h e popul at i on served,
audi ence reach , and i t ems t o measure prog ram effect i veness. Th e dat a sh al l b e sub mi t t ed
i n t h e requi red form prescri b ed b y t h e St at e.
C. Th e Grant ee ag rees t o cooperat e w i t h t h e St at e i n t h e revi ew and, w h en appropri at e, t h e
fi el d t est i ng of st at ew i de eval uat i on i nst rument s and new l y devel oped educat i onal mat eri al s.
D. Th e Grant ee sh al l ensure t h at t h e USDA SNAP-E d i s cl earl y i dent i fi ed as a sponsor or
support org ani z at i on on al l mat eri al s and product s funded b y t h e ag reement ( el ect roni c,
pri nt , audi ovi sual , medi a, et c.) . Th e Grant ee ag rees t o ab i de b y t h e g ui del i nes set for usag e
of t h e Net w ork l og os on any product s g enerat ed b y t h e Grant ee.
E . Th e Grant ee ag rees t o cooperat e w i t h t h e St at e b y part i ci pat i ng i n st at ew i de meet i ng s and
si t e vi si t s, as deemed necessary b y t h e St at e.
4. See t h e fol l ow i ng pag es for a det ai l ed descri pt i on of t h e servi ces t o b e performed.
P ag e 2 of 49
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2 . LABOR CODE/WORKERS' COMPENSATION: Co n t r a c t o r n eeds t o be a wa r e o f t h e
p r o v i si o n s wh i c h r eq u i r e ev er y emp lo yer t o be i n su r ed a g a i n st li a bi li t y fo r Wo r ker 's
Co mp en sa t i o n o r t o u n der t a ke self-i n su r a n c e i n a c c o r da n c e wi t h t h e p r o v i si o n s, a n d
Co n t r a c t o r a ffi r ms t o c o mp ly wi t h su c h p r o v i si o n s befo r e c o mmen c i n g t h e p er fo r ma n c e
o f t h e wo r k o f t h i s Ag r eemen t . (La bo r Co de Sec t i o n 3700)
3. AMERICANS WITH DISABILITIES ACT: Co n t r a c t o r a ssu r es t h e St a t e t h a t i t
c o mp li es wi t h t h e Amer i c a n s wi t h Di sa bi li t i es Ac t (ADA) o f 1990, wh i c h p r o h i bi t s
di sc r i mi n a t i o n o n t h e ba si s o f di sa bi li t y, a s well a s a ll a p p li c a ble r eg u la t i o n s a n d
g u i deli n es i ssu ed p u r su a n t t o t h e ADA. (42 U. S. C. 12 101 et seq . )
4. CONTRACTOR NAME CHANGE: An a men dmen t i s r eq u i r ed t o c h a n g e t h e
Co n t r a c t o r 's n a me a s li st ed o n t h i s Ag r eemen t . Up o n r ec ei p t o f leg a l do c u men t a t i o n o f
t h e n a me c h a n g e t h e St a t e wi ll p r o c ess t h e a men dmen t . Pa ymen t o f i n v o i c es p r esen t ed
wi t h a n ew n a me c a n n o t be p a i d p r i o r t o a p p r o v a l o f sa i d a men dmen t .
5 . CORPORATE QUALIFICATIONS TO DO BUSINESS 1N CALIFORNIA:
a . Wh en a g r eemen t s a r e t o be p er fo r med i n t h e st a t e by c o r p o r a t i o n s, t h e c o n t r a c t i n g
a g en c i es wi ll be v er i fyi n g t h a t t h e c o n t r a c t o r i s c u r r en t ly q u a li fi ed t o do bu si n ess i n
Ca li fo r n i a i n o r der t o en su r e t h a t a ll o bli g a t i o n s du e t o t h e st a t e a r e fu lfi lled.
b. "Do i n g bu si n ess" i s defi n ed i n R&TC Sec t i o n 2 3101 a s a c t i v ely en g a g i n g i n a n y
t r a n sa c t i o n fo r t h e p u r p o se o f fi n a n c i a l o r p ec u n i a r y g a i n o r p r o fi t . Alt h o u g h t h er e a r e
so me st a t u t o r y ex c ep t i o n s t o t a x a t i o n , r a r ely wi ll a c o r p o r a t e c o n t r a c t o r p er fo r mi n g
wi t h i n t h e st a t e n o t be su bj ec t t o t h e fr a n c h i se t a x .
c . Bo t h do mest i c a n d fo r ei g n c o r p o r a t i o n s (t h o se i n c o r p o r a t ed o u t si de o f Ca li fo r n i a ) mu st
be i n g o o d st a n di n g i n o r der t o be q u a li fi ed t o do bu si n ess i n Ca li fo r n i a . Ag en c i es wi ll
det er mi n e wh et h er a c o r p o r a t i o n i s i n g o o d st a n di n g by c a lli n g t h e Offi c e o f t h e Sec r et a r y
o f St a t e.
6. RESOLUTION: A c o u n t y, c i t y, di st r i c t , o r o t h er lo c a l p u bli c bo dy mu st p r o v i de t h e
St a t e wi t h a c o p y o f a r eso lu t i o n , o r der , mo t i o n , o r o r di n a n c e o f t h e lo c a l g o v er n i n g bo dy
wh i c h by la w h a s a u t h o r i t y t o en t er i n t o a n a g r eemen t , a u t h o r i z i n g ex ec u t i o n o f t h e
a g r eemen t .
7. AIR OR WATER POLLUTION VIOLATION: Un der t h e St a t e la ws, t h e Co n t r a c t o r
sh a ll n o t be: (1) i n v i o la t i o n o f a n y o r der o r r eso lu t i o n n o t su bj ec t t o r ev i ew p r o r n u lg a t ed
by t h e St a t e Ai r Reso u r c es Bo a r d o r a n a i r p o llu t i o n c o n t r o l di st r i c t ; (2 ) su bj ec t t o c ea se
a n d desi st o r der n o t su bj ec t t o r ev i ew i ssu ed p u r su a n t t o Sec t i o n 13301 o f t h e Wa t er
Co de fo r v i o la t i o n o f wa st e di sc h a r g e r eq u i r emen t s o r di sc h a r g e p r o h i bi t i o n s; o r (3)
fi n a lly det er mi n ed t o be i n v i o la t i o n o f p r o v i si o n s o f feder a l la w r ela t i n g t o a i r o r wa t er
p o llu t i o n .
8 . PAYEE DATA RECORD FORM STD. 2 04: Th i s fo r m mu st be c o mp let ed by a ll
c o n t r a c t o r s t h a t a r e n o t a n o t h er st a t e a g en c y o r o t h er g o v er n men t a l en t i t y.
or the Department of J u s ti c e to determi ne the c ontrac tor' s c ompli anc e wi th the
requ i rements u nder paragraph ( a) .
7. DOMESTIC PARTNERS: For c ontrac ts over $100,000 exec u ted or amended after
J anu ary 1, 2007, the c ontrac tor c erti fi es that c ontrac tor i s i n c ompli anc e wi th Pu bli c
Contrac t Code s ec ti on 10295. 3.
DOING BUSINESS WITH THE STATE OF CALIFORNIA
The followi ng laws apply to pers ons or enti ti es doi ng bu s i nes s wi th the State of
Cali forni a.
1. CONFLICT OF INTEREST: Contrac tor needs to be aware of the followi ng provi s i ons
regardi ng c u rrent or former s tate employees . If Contrac tor has any qu es ti ons on the
s tatu s of any pers on renderi ng s ervi c es or i nvolved wi th the Agreement, the awardi ng
agenc y mu s t be c ontac ted i mmedi ately for c lari fi c ati on.
Cu rrent State Employees ( Pu b. Contrac t Code 10410) :
1) . No offi c er or employee s hall engage i n any employment, ac ti vi ty or enterpri s e from
whi c h the offi c er or employee rec ei ves c ompens ati on or has a fi nanc i al i nteres t and
whi c h i s s pons ored or fu nded by any s tate agenc y, u nles s the employment, ac ti vi ty or
enterpri s e i s requ i red as a c ondi ti on of regu lar s tate employment.
2) . No offi c er or employee s hall c ontrac t on hi s or her own behalf as an i ndependent
c ontrac tor wi th any s tate agenc y to provi de goods or s ervi c es .
Former State Employees ( Pu b. Contrac t Code 10411) :
1) . For the two-year peri od from the date he or s he left s tate employment, no former s tate
offi c er or employee may enter i nto a c ontrac t i n whi c h he or s he engaged i n any of the
negoti ati ons , trans ac ti ons , planni ng, arrangements or any part of the dec i s i on-maki ng
proc es s relevant to the c ontrac t whi le employed i n any c apac i ty by any s tate agenc y.
2) . For the twelve-month peri od from the date he or s he left s tate employment, no former
s tate offi c er or employee may enter i nto a c ontrac t wi th any s tate agenc y i f he or s he was
employed by that s tate agenc y i n apoli c y-maki ng pos i ti on i n the s ame general s u bjec t
area as the propos ed c ontrac t wi thi n the 12-month peri od pri or to hi s or her leavi ng s tate
s ervi c e.
If Contrac tor vi olates any provi s i ons of above paragraphs , s u c h ac ti on by Contrac tor s hall
render thi s Agreement voi d. ( Pu b. Contrac t Code 10420)
Members of boards and c ommi s s i ons are exempt from thi s s ec ti on i f they do not rec ei ve
payment other than payment of eac h meeti ng of the board or c ommi s s i on, payment for
preparatory ti me and payment for per di em. ( Pu b. Contrac t Code 10430 ( e) )
_ ~j
c e r t i f i c a t i o n by f a i l i n g t o c a r r y o ut t h e r e qui r e me n t s a s n o t e d a bo ve . (Go v. Co de 8350 e t
se q.)
3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Co n t r a c t o r c e r t i f i e s
t h a t n o mo r e t h a n o n e (1) f i n a l un a ppe a l a bl e f i n di n g o f c o n t e mpt o f c o ur t by a Fe de r a l
c o ur t h a s be e n i ssue d a g a i n st Co n t r a c t o r w i t h i n t h e i mme di a t e l y pr e c e di n g t w o - ye a r
pe r i o d be c a use o f Co n t r a c t o r ' s f a i l ur e t o c o mpl y w i t h a n o r de r o f a Fe de r a l c o ur t , w h i c h
o r de r s Co n t r a c t o r t o c o mpl y w i t h a n o r de r o f t h e Na t i o n a l La bo r Re l a t i o n s Bo a r d. (Pub.
Co n t r a c t Co de 10296) (No t a ppl i c a bl e t o publ i c e n t i t i e s.)
4. CONTRACTS r OR LEGAL S~RVIC~S $50, 000 OR MORE- PRO BONO
REQUIREMENT: Co n t r a c t o r h e r e by c e r t i f i e s t h a t c o n t r a c t o r w i l l c o mpl y w i t h t h e
r e qui r e me n t s o f Se c t i o n 6072 o f t h e Busi n e ss a n d Pr o f e ssi o n s Co de , e f f e c t i ve Ja n ua r y 1,
2003.
Co n t r a c t o r a g r e e s t o ma ke a g o o d f a i t h e f f o r t t o pr o vi de a mi n i mum n umbe r o f h o ur s o f
pr o bo n o l e g a l se r vi c e s dur i n g e a c h ye a r o f t h e c o n t r a c t e qua l t o t h e l e sso r o f 30
mul t i pl i e d by t h e n umbe r o f f ul l t i me a t t o r n e ys i n t h e f i r m' s o f f i c e s i n t h e St a t e , w i t h t h e
n umbe r o f h o ur s pr o r a t e d o n a n a c t ua l da y ba si s f o r a n y c o n t r a c t pe r i o d o f l e ss t h a n a f ul l
ye a r o r 10% o f i t s c o n t r a c t w i t h t h e St a t e .
Fa i l ur e t o ma ke a g o o d f a i t h e f f o r t ma ybe c a use f o r n o n -r e n e w a l o f a st a t e c o n t r a c t f o r
l e g a l se r vi c e s, a n d ma y be t a ke n i n t o a c c o un t w h e n de t e r mi n i n g t h e a w a r d o f f ut ur e
c o n t r a c t s w i t h t h e St a t e f o r l e g a l se r vi c e s.
5. EXPATRIATE CORPORATIONS: Co n t r a c t o r h e r e by de c l a r e s t h a t i t i s n o t a n
e x pa t r i a t e c o r po r a t i o n o r subsi di a r y o f a n e x pa t r i a t e c o r po r a t i o n w i t h i n t h e me a n i n g o f
Publ i c Co n t r a c t Co de Se c t i o n 10286 a n d 10286.1, a n d i s e l i g i bl e t o c o n t r a c t w i t h t h e
St a t e o f Ca l i f o r n i a .
6. SWEATFREE CODE OF CONDUCT:
a . Al l Co n t r a c t o r s c o n t r a c t i n g f o r t h e pr o c ur e me n t o r l a un de r i n g o f a ppa r e l , g a r me n t s o r
c o r r e spo n di n g a c c e sso r i e s, o r t h e pr o c ur e me n t o f e qui pme n t , ma t e r i a l s, o r suppl i e s, o t h e r
t h a n pr o c ur e me n t r e l a t e d t o a publ i c w o r ks c o n t r a c t , de c l a r e un de r pe n a l t y o f pe r j ur y t h a t
n o a ppa r e l , g a r me n t s o r c o r r e spo n di n g a c c e sso r i e s, e qui pme n t , ma t e r i a l s, o r suppl i e s
f un l i sh e d t o t h e st a t e pur sua n t t o t h e c o n t r a c t h a ve be e n l a un de r e d o r pr o duc e d i n w h o l e
o r i n pa r t by sw e a t sh o p l a bo r , f o r c e d l a bo r , c o n vi c t l a bo r , i n de n t ur e d l a bo r un de r pe n a l
sa n c t i o n , a busi ve f o r ms o f c h i l d l a bo r o r e x pl o i t a t i o n o f c h i l dr e n i n sw e a t sh o p l a bo r , o r
w i t h t h e be n e f i t o f sw e a t sh o p l a bo r , f o r c e d l a bo r , c o n vi c t l a bo r , i n de n t ur e d l a bo r un de r
pe n a l sa n c t i o n , a busi ve f o r ms o f c h i l d l a bo r o r e x pl o i t a t i o n o f c h i l dr e n i n sw e a t sh o p
l a bo r . Th e c o n t r a c t o r f ur t h e r de c l a r e s un de r pe n a l t y o f pe r j ur y t h a t t h e y a dh e r e t o t h e
Sw e a t f r e e Co de o f Co n duc t a s se t f o r t h o n t h e Ca l i f o r n i a De pa r t me n t o f In dust r i a l
Re l a t i o n s w e bsi t e l o c a t e d a t r ~~~Tw .di r .c a .~o v, a n d Publ i c Co n t r a c t Co de Se c t i o n 6108.
b. Th e c o n t r a c t o r a g r e e s t o c o o pe r a t e f ul l y i n pr o vi di n g r e a so n a bl e a c c e ss t o t h e
c o n t r a c t o r ' s r e c o r ds, do c ume n t s, a g e n t s o r e mpl o ye e s, o r pr e mi se s i f r e a so n a bl y r e qui r e d
by a ut h o r i z e d o f f i c i a l s o f t h e c o n t r a c t i n g a g e n c y, t h e De pa r t me n t o f In dust r i a l Re l a t i o n s,
~
CCC-307
CERTIFICATION
I, t h e o f f i c i a l na me d be l o w, CERTIFY UNDER PENALTY OF PERTURY t h a t I a m dul y
a ut h o r i z e d t o l e g a l l y bi nd t h e p r o s p e c t i v e Co nt r a c t o r t o t h e c l a us e s ) l i s t e d be l o w. Th i s
c e r t i f i c a t i o n i s ma de unde r t h e l a ws o f t h e S t a t e o f Ca l i f o r ni a .
Co nt r a c t o r/Bi dde r Fi r m Na me (Pr i nt e d) Fe de r a l ID Numbe r
Co unt o f Ne v a da 94-6000526
By (Aut h o r z S i g na t uYe )
Pr i nt e d me a nd Ti t l e o f Pe r s o n S i g ni ng
Ka r e n Mi l ma n, MD Publ i c He a l t h Of f i c e r /Di r e c t o r Publ i c He a l t h
Da t e Exe c ut e d Exe c ut e d i n t h e Co unt y o f
Ne v a da
CONTRACTOR CERTIFICATION CLAUS ES
1 . S TATEMENT OF COMPLIANCE: Co nt r a c t o r h a s , unl e s s e xe mp t e d, c o mp l i e d wi t h
t h e no ndi s c r i mi na t i o n p r o g r a m r e qui r e me nt s . (Go v . Co de 1 2990 (a-~ a nd CCR, Ti t l e 2,
S e c t i o n 81 03) (No t a p p l i c a bl e t o p ubl i c e nt i t i e s .)
2. DRUG-FREE WORKPLACE REQUIREMENTS : Co nt r a c t o r wi l l c o mp l y wi t h t h e
r e qui r e me nt s o f t h e Dr ug-Fr e e Wo r kp l a c e Ac t o f 1 990 a nd wi l l p r o v i de a dr ug-f r e e
wo r kp l a c e by t a ki ng t h e f o l l o wi ng a c t i o ns :
a . Publ i s h a s t a t e me nt no t i f yi ng e mp l o ye e s t h a t unl a wf ul ma nuf a c t ur e , di s t r i but i o n,
di s p e ns a t i o n, p o s s e s s i o n o r us e o f a c o nt r o l l e d s ubs t a nc e i s p r o h i bi t e d a nd s p e c i f yi ng
a c t i o ns t o be t a ke n a g a i ns t e mp l o ye e s f o r v i o l a t i o ns .
b. Es t a bl i s h a Dr ug-Fr e e Awa r e ne s s Pr o g r a m t o i nf o r m e mp l o ye e s a bo ut :
1 ) t h e da ng e r s o f dr ug a bus e i n t h e wo r kp l a c e ;
2) t h e p e r s o n' s o r o r g a ni z a t i o n' s p o l i c y o f ma i nt a i ni ng a dr ug-f r e e wo r kp l a c e ;
3) a ny a v a i l a bl e c o uns e l i ng , r e h a bi l i t a t i o n a nd e mp l o ye e a s s i s t a nc e p r o g r a ms ; a nd,
4) p e na l t i e s t h a t i na y be i mp o s e d up o n e mp l o ye e s f o r dr ug a bus e v i o l a t i o ns .
c . Ev e r y e mp l o ye e wh o wo r ks o n t h e p r o p o s e d Ag r e e me nt wi l l :
1 ) r e c e i v e a c o p y o f t h e c o mp a ny' s dr ug-f r e e wo r kp l a c e p o l i c y s t a t e me nt ; a nd,
2) a g r e e t o a bi de by t h e t e r ms o f t h e c o mp a ny' s s t a t e me nt a s a c o ndi t i o n o f e mp l o yme nt
o t i i ne Ag r e e me nt .
Fa i l ur e t o c o mp l y wi t h t h e s e r e qui r e me nt s ma y r e s ul t i n s us p e ns i o n o f p a yme nt s unde r
t h e Ag r e e me nt o r t e r mi na t i o n o f t h e Ag r e e me nt o r bo t h a nd Co nt r a c t o r ma y be i ne l i g i bl e
f o r a wa r d o f a ny f ut ur e S t a t e a g r e e me nt s i f t h e de p a r t me nt de t e r mi ne s t h a t a ny o f t h e
f o l l o wi ng h a s o c c ur r e d: t h e Co nt r a c t o r h a s ma de f a l s e c e r t i f i c a t i o n, o r v i o l a t e d t h e
.p ~
7
Travel Reimbursement Information (Continued) E x h ibit G
2. If any of th e reimbursement rates stated h erein is ch anged by DPA, no formal contract amendment w ill be req uired to
incorporate th e new rates. How ever, CDPH sh all inform th e contractor, in w riting, of th e revised travel reimbursement rates
and th e applicable effective date of any rate ch ange.
At CDPH's discretion, ch anges or revisions made by CDPH to th is ex h ibit, ex cluding travel reimbursement policies
establish ed by DPA may be applied retroactively to any agreement to w h ich a Travel Reimbursement Information ex h ibit is
attach ed, incorporated by reference, or applied by CDPH program policy. Ch anges to th e travel reimbursement rates
stated h erein may not be applied earlier th an th e date a rate ch ange is approved by DPA.
3. For transportation ex penses, th e contractor must retain receipts for park ing; tax i, airline, bus, or rail tick ets; car rental; or
any oth er travel receipts pertaining to each trip for attach ment to an invoice as substantiation for reimbursement.
Reimbursement may be req uested for commercial carrier fares; private car mileage; park ing fees; bridge tolls; tax i, bus, or
streetcar fares; and auto rental fees w h en substantiated by a receipt.
4. Note on use of autos: If a contractor uses h is/h er or a company car for transportation, th e rate of reimbursement w ill be
55.5 cents max imum per mile. If a contractor uses h is/h er or a company car " in lieu of airfare, th e air coach fare w ill be
th e max imum paid by th e State. Th e contractor must provide a cost comparison upon req uest by th e State. Gasoline and
routine automobile repair ex penses are not reimbursable.
5. Th e contractor is req uired to furnish details surrounding each period of travel. Travel ex pense reimbursement detail may
include, but not be limited to: purpose of travel, departure and return times, destination points, miles driven, mode of
transportation, etc. Reimbursement for travel ex penses may be w ith h eld pending receipt of adeq uate travel documentation.
6. Contractors are to consult w ith th e program w ith w h ich th e contract is h eld to obtain specific invoicing procedures.
Per Diem Reimbursement Guide
Length of travel Th is condition ex ists.. ~ `~ ~ ~ ` ~ ~ Allow able Meal{s)
period
Less th an 24 h ours Trip begins at or before 6 a.m. and ends at or after 9 a.m. Break fast may be claimed.
Less th an 24 h ours Trip begins at or before 4 p.m. and ends at or after 7 p.m. Dinner may be claimed.
Contractor may not claim lunch or incidentals on one-day trips. Wh en trips are Jess-th an 24 h ours and th ere's no
overnigh t stay, meals claimed are tax able.
24 h ours Trip begins at or before 6 a.m. Break fast may be claimed.
24 h ours Trip begins at or before 11 a.m. Lunch may be claimed.
24 h ours Trip begins at or before 5 p.m. Dinner may be claimed.
More th an 24 h ours Trip ends at or after 8 a.m. Break fast may be claimed.
More th an 24 h ours Trip ends at or after 2 p.m. Lunch may be claimed.
More th an 24 h ours Trip ends at or after 7 p.m.
Dinner may be claimed.
Canfractor may not claim meals provided by th e State, meals included in h otel. ex penses or conference fees,
meals included in transportation costs such as airline tick ets; or meals th at are oth erw ise provided. Smack s and .
continental break fasts such as rolls, j uice, and coffee are-not considered to be meals.
CDPH CMU 01 (07/11)
Page 2 of 2
9' z
C a l i f o r n i a Depa r tmen t o f P u b l i c Hea l th
E x hi b i t G
Tr a vel Rei mb u r semen t In f o r ma ti o n
(Mi l ea ge Rei mb u r semen t i n c r ea se E f f ec ti ve 7/7/11)
1. The f o l l o w i n g r a te po l i c y i s to b e a ppl i ed f o r r ei mb u r si n g the tr a vel ex pen ses o f per so n s u n d er c o n tr a c t. The ter ms
" c o n tr a c t' a n d/o r " su b c o n tr a c t' ha ve the sa me mea n i n g a s " gr a n tee" a n d/o r " su b gr a n tee" w her e a ppl i c a b l e.
a . Rei mb u r semen t f o r tr a vel a n d/o r per d i em sha l l b e a t the r a tes esta b l i shed f o r n o n r epr esen ted/ex c l u d ed sta te
empl o y ees. E x c epti o n s to Depa r tmen t o f P er so n n el A d mi n i str a ti o n (DP A ) l o d gi n g r a tes ma y b e a ppr o ved b y the
C a l i f o r n i a Depa r tmen t o f P u b l i c Hea l th (C DP H) u po n the r ec ei pt o f a sta temen t o n /w i th a n i n vo i c e i n d i c a ti n g tha t su c h
r a tes a r e n o t a va i l a b l e.
b . Sho r t Ter m Tr a vel i s d ef i n ed a s a 24-ho u r per i o d , a n d l ess tha n 31 c o n sec u ti ve d a y s, a n d i s a t l ea st 50 mi l es f r o m the
ma i n o f f i c e, hea d qu a r ter s o r pr i ma r y r esi d en c e. Sta r ti n g ti me i s w hen ever a c o n tr a c t o r su b c o n tr a c t empl o y ee l ea ves
hi s o r her ho me o r hea d qu a r ter s. " Hea d qu a r ter s" i s d ef i n ed a s the pl a c e w her e the c o n tr a c ted per so n n el spen d s the
l a r gest po r ti o n o f thei r w o r ki n g ti me a n d r etu r n s to u po n the c o mpl eti o n o f a ssi gn men ts. Hea d qu a r ter s ma y b e
i n d i vi d u a l l y esta b l i shed f o r ea c h tr a vel er a n d a ppr o ved ver b a l l y o r i n w r i ti n g b y the pr o gr a m f u n d i n g the a gr eemen t.
Ver b a l a ppr o va l sha l l b e f o l l o w ed u p i n w r i ti n g o r ema i l .
c . C o n tr a c to r s o n tr a vel sta tu s f o r mo r e tha n o n e 24-ho u r per i o d a n d l ess tha n 31 c o n sec u ti ve d a y s ma y c l a i m a
f r a c ti o n a l pa r t o f a per i o d o f mo r e tha n 24 ho u r s. C o n su l t the c ha r t a ppea r i n g o n P a ge 2 o f thi s ex hi b i t to
d eter mi n e the r ei mb u r semen t a l l o w a n c e. A l l l o d gi n g r ei mb u r semen t c l a i ms mu st b e su ppo r ted b y a r ec ei pt* . If a
c o n tr a c to r d o es n o t o r c a n n o t pr esen t r ec ei pts, l o d gi n g ex pen ses w i l l n o t b e r ei mb u r sed .
(1) Lo d gi n g (w i th r ec ei pts* ):
T ` a V' el LpC a ti On . !A r ;~a ` = - Re~mb u r semer t Ra te_.
Sta tew i d e (ex c l u d i n g the c o u n ti es i d en ti f i ed b el o w ) $ 84. 00 pl u s ta x
C o u n ti es o f Lo s A n gel es a n d Sa n Di ego $110. 00 pl u s ta x
C o u n ti es o f A l a med a , Sa n Fr a n c i sc o , Sa n Ma teo , a n d Sa n ta C l a r a $140. 00 pl u s ta x
Rei mb u r semen t f o r a c tu a l l o d gi n g ex pen ses tha t ex c eed the a b o ve a mo u n ts ma y b e a l l o w ed w i th the a d va n c e
a ppr o va l o f the Depu ty Di r ec to r o f the C a l i f o r n i a Depa r tmen t o f P u b l i c Hea l th (C DP H) o r hi s o r her d esi gn ee.
Rec ei pts a r e r equ i r ed .
" Rec ei pts f r o m In ter n et l o d gi n g r eser va ti o n ser vi c es su c h a s P r i c el i n e. c o m w hi c h r equ i r e pr epa y men t f o r tha t
ser vi c e, A RE NOT A C C E P TA BLE LODGING RE C E IP TS a n d a r e n o t r ei mb u r sa b l e w i tho u t a va l i d l o d gi n g r ec ei pt
f r o m a l o d gi n g esta b l i shmen t.
(2) Mea l/Su ppl emen ta l E x pen ses (w i th o r w i tho u t r ec ei pts): Wi th r ec ei pts, the c o n tr a c to r w i l l b e r ei mb u r sed a c tu a l
a mo u n ts spen t u p to the ma x i mu m f o r ea c h f u l l 24-ho u r per i o d o f tr a vel .
Mea l /E x pen se
Br ea kf a st
Lu n c h
Di n n er
In c i d en ta l ex pen ses
Rei mb u r semen t Ra te
$ 6. 00
$10. 00
$18. 00
$ 6. 00
d . Ou t-o f-sta te tr a vel ma y o n l y b e r ei mb u r sed i f su c h tr a vel i s n ec essi ta ted b y the sc o pe o r sta temen t o f w o r k a n d ha s
b een a ppr o ved i n a d va n c e b y the pr o gr a m w i th w hi c h the c o n tr a c t i s hel d . Fo r o u t-o f-sta te tr a vel , c o n tr a c to r s ma y b e
r ~i ~b u r sed a c tu a l i o d gi n y ex pen ses, su ppo r ted b y a r ec ei pf , a n d ma y b e r ei mb u r sed f o r mea l s a n d su ppl emen ta l
ex pen ses f o r ea c h 24-ho u r per i o d c o mpu ted a t the r a tes l i sted i n c . (2) a b o ve. Fo r a l l o u t-o f-sta te tr a vel ,
c o n tr a c to r s/su b c o n tr a c to r s mu st ha ve pr i o r C DP H w r i tten o r ver b a l a ppr o va l . Ver b a l a ppr o va l sha l l b e c o n f i r med i n
w r i ti n g (ema i l o r memo ).
e. In c o mpu ti n g a l l o w a n c es f o r c o n ti n u o u s per i o d s o f tr a vel o f l ess tha n 24 ho u r s, c o n su l t the c ha r t a ppea r i n g o n P a ge 2
o f thi s ex hi b i t.
f . No mea l o r l o d gi n g ex pen ses w i l l b e r ei mb u r sed f o r a n y per i o d o f tr a vel tha t o c c u r s w i thi n n o r ma l w o r ki n g ho u r s, u n l ess
ex pen ses a r e i n c u r r ed a t l ea st 50 mi l es f r o m hea d qu a r ter s.
C DP H C MU 01 (07/11)
P a ge 1 o f 2
~p~
. ~
State of C al i for n i a Heal th an d Human Ser vi ces Agen cy
C al i for n i a Depar tmen t of Publ i c Heal th
C on tr actor 's Rel ease
In str ucti on s to C on tr actor :
E x hi bi t F
Wi th fi n al i n voi ces) submi t on e (1) or i gi n al an d on e (1) copy. The or i gi n al must bear the or i gi n al si gn atur e of a per son
author i zed to bi n d the C on tr actor . The addi ti on al copy may bear photocopi ed si gn atur es.
Submi ssi on of Fi n al In voi ce
Pur suan t to con tr act n umber 12-10188 en ter ed i n to between the C al i for n i a Depar tmen t of Publ i c Heal th (C DPH)
an d the C on tr actor (i den ti fi ed bel ow), the C on tr actor does ackn owl edge that fi n al paymen t has been r equested vi a i n voi ce
n umber s) , i n the amoun ts) of $ an d dated
If n ecessar y, en ter "See Attached" i n the appr opr i ate bl ocks an d attach a l i st of i n voi ce n umber s, dol l ar amoun ts an d i n voi ce dates.
Rel ease of al l Obl i gati on s
By si gn i n g thi s for m, an d upon r ecei pt of the amoun t speci fi ed i n the i n voi ce n umber s) r efer en ced above, the C on tr actor does
her eby r el ease an d di schar ge the State, i ts offi cer s, agen ts an d empl oyees of an d fr om an y an d al I l i abi l i ti es, obl i gati on s, cl ai ms, an d
deman ds whatsoever ar i si n g fr om the above r efer en ced con tr act.
Repaymen ts Due to Audi t E x cepti on s /Recor d Reten ti on
By si gn i n g thi s for m, C on tr actor ackn owl edges that ex pen ses author i zed for r ei mbur semen t does n ot guar an tee fi n al al l owabi l i ty of
sai d ex pen ses. C on tr actor agr ees that the amoun t of an y sustai n ed audi t ex cepti on s r esul ti n g fr om an y subsequen t audi t made
after fi n al paymen t wi l l be r efun ded to the State.
Al l ex pen se an d accoun ti n g r ecor ds r el ated to the above r efer en ced con tr act must be mai n tai n ed for audi t pur poses for n o l ess than
thr ee year s beyon d the date of fi n al paymen t, un l ess a l on ger ter m i s stated i n sai d con tr act.
Recycl ed Pr oduct Use C er ti fi cati on
By si gn i n g thi s for m, C on tr actor cer ti fi es un der pen al ty of per j ur y that a mi n i mum of 0% un l ess other wi se speci fi ed i n wr i ti n g of post
con sumer mater i al , as defi n ed i n the Publ i c C on tr act C ode Secti on 12200, i n pr oducts, mater i al s, goods, or suppl i es offer ed or sol d
to the State r egar dl ess of whether i t meets the r equi r emen ts of Publ i c C on tr act C ode Secti on 12209. C on tr actor speci fi es that
pr i n ter or dupl i cati on car tr i dges offer ed or sol d to the State compl y wi th the r equi r emen ts of Secti on 12156(e).
Remi n der to Retur n State E qui pmen t/Pr oper ty (If Appl i cabl e).
(Appl i es on l y i f equi pmen t was pr ovi ded by C DPH or pur chased wi th or r ei mbur sed by con tr act fun ds)
Un l ess C DPH has appr oved the con ti n ued use an d possessi on of State equi pmen t (as defi n ed i n the above r efer en ced con tr act) for
use i n con n ecti on wi th an other C DPH agr eemen t, C on tr actor agr ees to pr omptl y i n i ti ate ar r an gemen ts to accoun t for an d r etur n sai d
equi pmen t to C DPH, at C DPH's ex pen se, i f sai d equi pmen t has n ot passed i ts useful l i fe ex pectan cy as defi n ed i n the above
r efer en ced con tr act.
Paten ts /Other Issues
By si gn i n g thi s for m, C on tr actor fur ther agr ees, i n con n ecti on wi th paten t matter s an d wi th an y cl ai ms that ar e n ot speci fi cal l y
r el eased as set for th above, that i t wi l l compl y wi th al l of the pr ovi si on s con tai n ed i n the above r efer en ced con tr act, i n cl udi n g, but n ot
l i mi ted to, those pr ovi si on s r el ati n g to n oti fi cati on to the State an d r el ated to the defen se or pr osecuti on of l i ti gati on .
ONLY SIGN AND DATE THIS DOC UME NT WHE N ATTAC HING IT TO THE FINAL INVOIC E
C on tr actor 's Legal Name has on con tr act):
Si gn atur e of C on tr actor or Offi ci al Desi gn ee:
Pr i n ted Nar n e/Ti tl e of Per son Si gn i n g:
Di str i buti on :
C DPH 2352 (7/07)
Nevada C oun tv Publ i c Heal th Depar tmen t
Accoun ti n g (Or i gi n al ) Pr ogr am
1 ~O
Date:
;Nevada County Pubiic Health Department
12-10188
Exhibit E
Additional Provisions
desire f or private gain f or themselves or others, such as those w ith w hom they have
f amily, business or other ties.
C. I f CDPH is or becomes aw are of a know n or suspected conf lict of interest, the Grantee w ill
be given an opportunity to submit additional inf ormation or to resolve the conf lict. A Grantee
w ith a suspected conf lict of interest under this agreement w ill have f ive (5) w orking days
f rom the date of notif ication of the conf lict by CDPH to provide complete inf ormation
regarding the suspected conf lict. I f a conf lict of interest is determined to exist by CDPH and
cannot be resolved to the satisf action of CDPH, the conf lict w ill be grounds f or terminating
the agreement. CDPH may, at its discretion upon receipt of a w ritten request f rom the
Grantee, authoriz e an extension of the timeline indicated herein.
$G~ -
Page 3 of 3
Nevada County P ub l i c Heal th Department
12-10188
Exhi b i t E
Addi ti onal P rovi si ons
F . I n the event of termi nati on, and at the request of CDP H, the Grantee shal l furni sh c opi es of
al l proposal s, spec i fi c ati ons, desi gns, proc edures, l ayouts, c opy, and other materi al s rel ated
to the servi c es or del i verab l es provi ded under thi s agreement, whether fi ni shed or i n
progress on the termi nati on date.
G. The Grantee wi l l not b e enti tl ed to rei mb ursement for any expenses i nc urred for servi c es
and del i verab l es pursuant to thi s agreement after the effec ti ve date of termi nati on.
H. Upon rec ei pt of noti fi c ati on of termi nati on of thi s agreement, and exc ept as otherwi se
spec i fi ed b y CDP H, the Grantee shal l :
1) P l ac e no further order or sub grants for materi al s, servi c es, or fac i l i ti es.
2) S ettl e al l outstandi ng l i ab i l i ti es and al l c l ai ms ari si ng out of suc h termi nati on of orders
and sub grants.
3) Upon the effec ti ve date of termi nati on of the agreement Grantee shal l transfer, assi gn
and make avai l ab l e to CDP H al l property and materi al s b el ongi ng to CDP H, al l ri ghts
and c l ai ms to any and al l reservati ons, grants, and arrangements wi th owners of
medi a/P R materi al s, or others, and shal l make avai l ab l e to CDP H al l wri tten i nformati on
regardi ng CDP H's medi a/P R materi al s, and no extra c ompensati on i s to b e pai d to
Grantee for i ts servi c es.
4) Take suc h ac ti on as may b e nec essary, or as CDP H may spec i fy, to protec t and
preserve any property rel ated to thi s agreement whi c h i s i n the possessi on of the
Grantee and i n whi c h CDP H has or may ac qui re an i nterest.
I . CDP H may, at i ts di sc reti on, requi re the Grantee to c ease performanc e of c ertai n
c omponents of the S c ope of Work as desi gnated b y CDP H and c ompl ete performanc e of
other c omponents pri or to the termi nati on date of the agreement.
3. Avoi danc e of Confl i c ts of I nterest b y Grantee
A. CDP H i ntends to avoi d any real or apparent c onfl i c t of i nterest on the part of the Grantee,
sub grantees, or empl oyees, offi c ers and di rec tors of the Grantee or sub grantees. Thus,
CDP H reserves the ri ght to determi ne, at i ts sol e di sc reti on, whether any i nformati on,
asserti on, or c l ai m rec ei ved from any sourc e i ndi c ates the exi stenc e of a real or apparent
c onfl i c t of i nterest; and, i f a c onfl i c t i s found to exi st, to requi re the Grantee to sub mi t
addi ti onal i nformati on or a pl an for resol vi ng the c onfl i c t, sub jec t to pri or CDP H revi ew and
approval .
B. Confl i c ts of i nterest i nc l ude, b ut are not l i mi ted to:
1) An i nstanc e where the Grantee or any of i ts sub grantees, or any empl oyee, offi c er, or
di rec tor of the Grantee or any sub grantee has an i nterest, fi nanc i al or otherwi se,
whereb y the use or di sc l osure of i nformati on ob tai ned whi l e performi ng servi c es under
the agreement woul d al l ow for pri vate or personal b enefi t or for any purpose that i s
c ontrary to the goal s and ob jec ti ves of the agreement.
2) An i nstanc e where the Grantee's or any sub grantee's empl oyees, offi c ers, or di rec tors
use thei r posi ti ons for purposes that are, or gi ve the appearanc e of b ei ng, moti vated b y a
~$ g
P age 2 of 3
:Nevada County P ub l i c Heal th Department
12-10188
Exhi b i t E
Addi ti onal P rovi si ons
1. Addi ti onal Inc orporated Doc uments
A. The f ol l ow i ng doc uments and any sub sequent updates are not attac hed, b ut are
i nc orporated herei n and made a part hereof b y thi s ref erenc e. These doc uments may b e
updated peri odi c al l y b y CDP H, as requi red b y prog ram di rec ti ves. CDP H shal l provi de the
Grantee w i th c opi es of sai d doc uments and any peri odi c updates thereto, under separate
c over. CDP H w i l l mai ntai n on f i l e, al l doc uments ref erenc ed herei n and any sub sequent
updates.
1. Netw ork Loc al P roj ec ts Netw ork f or a Heal thy Cal i f orni a Gui del i nes Manual and any
revi si ons thereto. (Revi si on Oc tob er 2011)
http:/ /w w w .c dph.c a.qov/ prog rams/ c pns/ P ag es/ Gui del i nesManual .aspx
2. Netw ork f or a Heal thy Cal i f orni a P rog ram Letters and any revi si ons thereto.
http:/ /w w w .c dph.c a.qov/ prog rams/ c pnsl P ag esl P roqramLetters.aspx
3 . U ni ted States Department of Ag ri c ul ture, Suppl emental Nutri ti on Assi stanc e P rog ram
Educ ati on (SNAP-Ed) P l an Gui danc e. (Revi si on Date FFY 2013 )
http:/ /w w w .nal .usda.qov/f snl Gui danc e1FY2013 SNAP -EdP l anGui danc e.pdf
2. Canc el l ati on / Termi nati on
A. Thi s ag reement may b e c anc el l ed b y CDP H w i thout c ause upon 3 0 c al endar days advanc e
w ri tten noti c e to the Grantee.
B. CDP H reserves the ri g ht to c anc el or termi nate xhi s ag reement i mmedi atel y f or c ause. The
Grantee may sub mi t a w ri tten request to termi nate thi s ag reement onl y i f CDP H sub stanti al l y
f ai l s to perf orm i ts responsi b i l i ti es as provi ded herei n.
C. The term " f or c ause" shal l mean that the Grantee f ai l s to meet the terms, c ondi ti ons, and/ or
responsi b i l i ti es of thi s ag reement. Causes f or termi nati on i nc l ude, b ut are not l i mi ted to the
f ol l ow i ng oc c urrenc es:
1) If the Grantee know i ng l y f urni shes any statement, representati on, w arranty, or
c erti f i c ati on i n c onnec ti on w i th the ag reement, w hi c h representati on i s materi al l y f al se,
dec epti ve, i nc orrec t, or i nc ompl ete.
2) If the Grantee f ai l s to perf orm any materi al requi rement of thi s ag reement or def aul ts i n
perf ormanc e of thi s ag reement.
3 ) If the Grantee f i l es f or b ankruptc y, or i f CDP H determi nes that the Grantee b ec omes
f i nanc i al l y i nc apab l e of c ompl eti ng thi s ag reement.
D. Ag reement termi nati on or c anc el l ati on shal l b e ef f ec ti ve as of the date i ndi c ated i n CDP H's
noti f i c ati on to the Grantee. The noti c e shal l sti pul ate any f i nal perf ormanc e, i nvoi c i ng or
payment requi rements.
E. In the event of earl y termi nati on or c anc el l ati on, the Grantee shal l b e enti tl ed to
c ompensati on f or servi c es perf ormed sati sf ac tori l y under thi s ag reement and expenses
i nc urred up to the date of c anc el l ati on and any non-c anc el ab l e ob l i g ati ons i nc urred i n
support of thi s ag reement.
g 7 --
P ag e 1 of 3
C a l i f o r n i a Depa r tmen t o f Publ i c Hea l th - Speci a l Ter ms a n d C o n di ti o n s E x hi bi t D (F)
INSTRUC TIONS FOR C OMPLE TION OF SF- LLL, DISC LOSURE OF LOBBYING AC TIVITIE S
Thi s di scl o sur e f o r m sha l l be co mpl eted by the r epo r ti n g en ti ty, whether suba wa r dee o r pr i me Feder a l r eci pi en t, a t the i n i ti a ti o n o r r ecei pt o f a co ver ed Feder a l a cti o n , o r a
ma ter i a l cha n g e to a pr evi o us f i l i n g , pur sua n t to ti tl e 31 U.S.C . secti o n 1352. The f i l i n g o f a f o r m i s r eq ui r ed f o r ea ch pa ymen t o r a g r eemen t to ma ke pa ymen t to a n y l o bbyi n g
en ti ty f o r i n Fl uen ci n g o r a ttempti n g to i n f l uen ce a n o f f i cer o r empl o yee o f a n y a g en cy, a Member o f C o n g r ess, a n o f f i cer o r empl o yee o f C o n g r ess, o r a n empl o yee o f a Member
o f C o n g r ess i n co n n ecti o n wi th a co ver ed Feder a l a cti o n . C o mpl ete a l l i tems tha t a ppl y f o r bo th the i n i ti a l f i l i n g a n d ma ter i a l cha n g e r epo r t. Ref er to the i mpl emen ti n g g ui da n ce
publ i shed by the On ce o f Ma n a g emen t a n d Budg et f o r a ddi ti o n a l i n f o r ma ti o n .
1. Iden ti f y the type o f co ver ed Feder a l a cti o n f o r whi ch l o bbyi n g a cti vi ty i s a n d/ o r ha s been secur ed to i n Fl uen ce the o utco me o f a co ver ed Feder a l a cti o n .
2. Iden ti f y the sta tus o f the co ver ed Feder a l a cti o n .
3. Iden ti f y the a ppr o pr i a te cl a ssi f i ca ti o n o f thi s r epo r t. If thi s i s a f o l l o w- up r epo r t ca used by a ma ter i a l cha n g e to the i n f o r ma ti o n pr evi o usl y r epo r ted, en ter the yea r a n d
q ua r ter i n whi ch the cha n g e o ccur r ed. E n ter the da te o f the l a st pr evi o usl y submi tted r epo r t by thi s r epo r ti n g en ti ty f o r thi s co ver ed Feder a l a cti o n .
4. E n ter the f ul l n a me, a ddr ess, ci ty, Sta te a n d z i p co de o f the r epo r ti n g en ti ty. In cl ude C o n g r essi o n a l Di str i ct, i f kn o wn . C heck the a ppr o pr i a te cl a ssi f i ca ti o n o f the
r epo r ti n g en ti ty tha t desi g n a tes i f i t i s, o r ex pects to be a pr i me o r suba wa r d r eci pi en t. Iden ti f y the ti er o f the suba wa r dee, e.g ., the f i r st suba wa r dee o f the pr i me i s
the 1st ti er . Suba wa r ds i n cl ude but a r e n o t l i mi ted to subco n tr a cts, subg r a n ts a n d co n tr a ct a wa r ds un der g r a n ts.
5. If the o r g a n i z a ti o n f i l i n g the r epo r t i n i tem 4 checks "Suba wa r dee," then en ter the f ul l n a me, a ddr ess, ci ty, Sta te a n d z i p co de o f the pr i me Feder a l r eci pi en t. In cl ude
C o n g r essi o n a l Di str i ct, i f kn o wn .
6. E n ter the n a me o f the Feder a l a g en cy ma ki n g the a wa r d o r l o a n co mmi tmen t. In cl ude a t l ea st o n e o r g a n i z a ti o n a l l evel bel o w a g en cy n a me, i f kn o wn . Fo r ex a mpl e,
Depa r tmen t o f Tr a n spo r ta ti o n , Un i ted Sta tes C o a st Gua r d.
7. E n ter the Feder a l pr o g r a m n a me o r descr i pti o n f o r the wver ed Feder a l a cti o n (i tem 1). If kn o wn , en ter the f ul l C a ta l o g o f Feder a l Do mesti c Assi sta n ce (C FDA)
n umber f o r g r a n ts, co o per a ti ve a g r eemen ts, l o a n s, a n d l o a n wmmi tmen ts.
S. E n ter the mo st a ppr o pr i a te Feder a l i den ti f yi n g n umber a va i l a bl e f o r the Feder a l a cti o n i den ti f i ed i n i tem 1 (e.g ., Req uest f o r Pr o po sa l (RFP) n umber ; In vi ta ti o n f o r Bi d
(IFB) n umber ; g r a n t a n n o un cemen t n umber ; the co n tr a ct, g r a n t, o r l o a n a wa r d n umber ; the a ppl i ca ti o n/ pr o po sa l co n tr o l n umber a ssi g n ed by the Feder a l a g en cy).
In cl ude pr ef i x es, e.g ., "RFP- DE- 90- 001."
9. Fo r a co ver ed Feder a l a cti o n wher e ther e ha s been a n a wa r d o r l o a n co mmi tmen t by the Feder a l a g en cy, en ter the Feder a l a mo un t o f the a wa r d/ l o a n co mmi tmen t
f o r the pr i me en ti ty i den ti f i ed i n i tem 4 o r 5.
10. (a ) E n ter the f ul l n a me, a ddr ess, ci ty, Sta te a n d z i p co de o f the l o bbyi n g r eg i str a n t un der the Lo bbyi n g Di scl o sur e Act o f 1995 en g a g ed by the r epo r ti n g en ti ty
i den ti f i ed i n i tem 4 to i n Fl uen ce the co ver ed Feder a l a cti o n .
(b) E n ter the f ul l n a mes o f the i n di vi dua l s) per f o r mi n g ser vi ces, a n d i n cl ude f ul l a ddr ess i f di f f er en t f r o m 10 (a ). E n ter La st Na me, Fi r st Na me, a n d Mi ddl e In i ti a l
(MI).
11. The cer ti f yi n g o f f i ci a l sha l l si g n a n d da te the f o r m, pr i n t hi s/ her n a me, ti tl e, a n d tel epho n e n umber .
Acco r di n g to the Pa per wo r k Reducti o n Act, a s a men ded, n o per so n s a r e r eq ui r ed to r espo n d to a co l l ecti o n o f i n f o r ma ti o n un l ess i t di spl a ys a va l i d
OMB C o n tr o l Number . The va l i d OMB co n tr o l n umber f o r thi s i n f o r ma ti o n co l l ecti o n i s OMB No . 0348- 0046. Publ i c r epo r ti n g bur den f o r thi s
co l l ecti o n o f i n f o r ma ti o n i s esti ma ted to a ver a g e 10 mi n utes per r espo n se, i n cl udi n g ti me f o r r evi ewi n g i n str ucti o n s, sea r chi n g ex i sti n g da ta so ur ces,
g a ther i n g a n d ma i n ta i n i n g the da ta n eeded, a n d co mpl eti n g a n d r evi ewi n g the co l l ecti o n o f i n f o r ma ti o n . Sen d co mmen ts r eg a r di n g the bur den
esti ma te o r a n y o ther a spect o f thi s co l l ecti o n o f i n f o r ma ti o n , i n cl udi n g sug g esti o n s f o r r educi n g thi s bur den , to the Of f i ce o f Ma n a g emen t a n d
Budg et, Pa per wo r k Reducti o n Pr o ject (0348-0046), Wa shi n g to n , DC 20503.
C DPH E x hi bi t D(F) (8/ 10)
Pa g e 25 o f 25
_.
g
~p
Atta chmen t 2
C E RTIFIC ATION RE GARDING LOBBYING Appr o vetl by OMB
C o mpl ete thi s f o r m to di scl o se l o bbyi n g a cti vi ti es pur sua n t to 31 U.S.C . 1352 0 3 .0 0 4 s
(See r ever se f o r publ i c bur den di scl o sur e)
1. Type o f Feder a l Acti o n : 2. Sta tus o f Feder a l Acti o n : 3. Repo r t Type:
[ ] a . co n tr a ct [ ] a . bi d/ o f f er/ a ppl i ca ti o n (] a . i n i ti a l f i l i n g
b. gr a n t
b. i n i ti a l a wa r d b. ma ter i a l cha n ge
c. co o per a ti ve a gr eemen t
d. l o a n
c. po st- a wa r d
Fo r Ma ter i a l C ha n ge On i y:
e. l o a n gua r a n tee
f . l o a n i n sur a n ce
Yea r qua r ter
da te o f l a st r epo r t
4 . Na me a n d Addr ess o f Repo r ti n g E n ti ty:
5. If Repo r ti n g E n ti ty i n No . 4 i s Suba wa r dee, E n ter Na me
a n d Addr ess o f Pr i me:
u Pr i me u Suba wa r dee
Ti er _, i f kn o wn :
C o n sessi o n a l Di str i ct If kn o wn : C o n sessi o n a l Di str i ct, If kn o wn :
6. Feder a l Depa r tmen UAgen cy 7. Feder a l Pr o gr a m Na me/ Descr i pti o n :
C DFA Number , i f a ppl i ca bl e:
8. Feder a l Acti o n Number , i f kn o wn : 9. Awa r d Amo un t, i f kn o wn :
1 O.a . Na me a n d Addr ess o f Lo bbyi n g Regi str a n t b. In di vi dua l s Per f o r mi n g Ser vi ces (i n cl udi n g a ddr ess i f di f f er en t f r o m
(If i n di vi dua l , l a st n a me, f i r st n a me, MI): 10 a .
(La st n a me, Fi r st n a me, Ml ):
11. In f o r ma ti o n r equested thr o ugh thi s f o r m i s a utho r i z ed by ti tl e 31
U.S.C . secti o n 1352. Thi s di scl o sur e o f l o bbyi n g a cti vi ti es i s a ma ter i a l
Si gn a tur e:
Pr i n t Na me:
r epr esen ta ti o n o f f a ct upo n whi ch r el i a n ce wa s pl a ced by the ti er
a bo ve when thi s tr a n sa cti o n wa s ma de o r en ter ed i n to . Thi s
Ti tl e:
di scl o sur e i s r equi r ed pur sua n t to 31 U.S.C . 1352. Thi s i n f o r ma ti o n
wi l l be a va i l a bl e f o r publ i c i n specti o n . r equi r ed di scl o sur e sha l l be
subject to a n o t mo r e tha n $10 0 ,0 0 0 f o r ea ch such f a i l ur e.
Tel epho n e No .: Da te:
i?: f
~ ~ j' : ;~
~ ~ ~ , ~ s" A..
..
~ a S. ~ r t. > . i t ~ hv~
Autho r i z ed f o r Lo ca l Repr o ducti o n
tc Sta n da r d Fo r m- LLL (Rev. 7- 97)
i
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C DPH E x hi bi t D(F) (8/ 10 ) ~ ~ ~ ,._ Pa ge 24 o f 25
C a l i f o r n i a Depa r tmen t o f P u b l i c H ea l th - Spec i a l Ter ms a n d C o n di ti o n s E x h i b i t D (F)
Atta c h men t 1
STATE OF C ALIFORNIA
C ALIFORNIA DE P ARTME NT OF P UBLIC H E ALTH
C E RTIFIC ATION RE GARDING LOBBYING
Th e u n der si gn ed c er ti f i es, to th e b est o f h i s o r h er kn o wl edge a n d b el i ef , th a t:
(1) No Feder a l a ppr o pr i a ted f u n ds h a ve b een pa i d o r wi l l b e pa i d, b y o r o n b eh a l f o f th e u n der si gn ed, to
a n y per so n f o r i n f l u en c i n g o r a ttempti n g to i n f l u en c e a n o f f i c er o r empl o yee o f a n a gen c y, a Memb er o f C o n gr ess,
a n o f f i c er o r empl o yee o f C o n gr ess, o r a n empl o yee o f a Memb er o f C o n gr ess i n c o n n ec ti o n wi th th e ma ki n g,
a wa r di n g o r en ter i n g i n to o f th i s Feder a l c o n tr a c t, Feder a l gr a n t, o r c o o per a ti ve a gr eemen t, a n d th e ex ten si o n ,
c o n ti n u a ti o n , r en ewa l , a men dmen t, o r mo di f i c a ti o n o f th i s Feder a l c o n tr a c t, gr a n t, o r c o o per a ti ve a gr eemen t.
(2) If a n y f u n ds o th er th a n Feder a l a ppr o pr i a ted f u n ds. h a ve b een pa i d o r wi l l b e pa i d to a n y per so n f o r
i n f l u en c i n g o r a ttempti n g to i n f l u en c e a n o f f i c er o r empl o yee o f a n y a gen c y o f th e Un i ted Sta tes Go ver n men t, a
Memb er o f C o n gr ess, a n o f f i c er o r empl o yee o f C o n gr ess, o r a n empl o yee o f a Memb er o f C o n gr ess i n
c o n n ec ti o n wi th th i s Feder a l c o n tr a c t, gr a n t, o r c o o per a ti ve a gr eemen t, th e u n der si gn ed sh a l l c o mpl ete a n d su b mi t
Sta n da r d Fo r m LLL, "Di sc l o su r e o f Lo b b yi n g Ac ti vi ti es" i n a c c o r da n c e wi th i ts i n str u c ti o n s.
(3) Th e u n der si gn ed sh a l l r eq u i r e th a t th e l a n gu a ge o f th i s c er ti f i c a ti o n b e i n c l u ded i n th e a wa r d
do c u men ts f o r a l l su b a wa r ds a t a l l ti er s (i n c l u di n g su b c o n tr a c to r s, su b gr a n ts, a n d c o n tr a c ts u n der gr a n ts a n d
c o o per a ti ve a gr eemen ts) o f $100, 000 o r mo r e, a n d th a t a l l su b r ec i pi en ts sh a l l c er ti f y a n d di sc l o se a c c o r di n gl y.
Th i s c er ti f i c a ti o n i s a ma ter i a l r epr esen ta ti o n o f f a c t u po n wh i c h r el i a n c e wa s pl a c ed wh en th i s tr a n sa c ti o n wa s
ma de o r en ter ed i n to . Su b mi ssi o n o f th i s c er ti f i c a ti o n i s a pr er eq u i si te f o r ma ki n g o r en ter i n g i n to th i s tr a n sa c ti o n
i mpo sed b y Sec ti o n 1352, Ti tl e 31, U.S.C ., a n y per so n wh o f a i l s to f i l e th e r eq u i r ed c er ti f i c a ti o n sh a l l b e su b jec t to
a c i vi l pen a l ty o f n o t l ess th a n $10, 000 a n d n o t mo r e th a n $100, 000 f o r ea c h su c h f a i l u r e.
Neva da C o u n ty P u b l i c H ea l th Depa r tmen t
Na me o f C o n tr a c to r
12- 10188
C o n tr a c t /Gr a n t Nu mb er
/~ G ~ /~ Z
Da te
Af ter ex ec u ti o n b y o r o n b eh a l f o f C o n tr a c to r , pl ea se r etu r n to :
C a l i f o r n i a Depa r tmen t o f P u b l i c H ea l th
Netwo r k f o r a H ea l th y C a l i f o r n i a
Attn : Ki sh a H o l mes
1616 C a pi ta l Ave MS 7204
P O Bo x 7204
Sa c r a men to , C A 95899- 7377
Dr . Ka r en Mi l ma n
P r i n ted Na me o f P er so n Si gn i n g f o r C o n tr a c to r
a
~__
Si gn a r e o f P er so n Si gn i n g f o r C o n tr a c to r
P u b l i c H ea l th Di r ec to r
C DP H r eser ves th e r i gh t to n o ti f i y th e c o n tr a c to r i n wr i ti n g o f a n a l ter n a te su b mi ssi o n a ddr ess.
C DP H E x h i b i t D(F) (8/10) , - .. p C a m P a ge 23 o f 25
l ~
Atta c h men t 1
STATE OF C ALIFORNIA
C ALIFORNIA DE P ARTME NT OF P UBLIC H E ALTH
C E RTIFIC ATION RE GARDING LOBBYING
Th e u n der si gn ed c er ti f i es, to th e b est o f h i s o r h er kn o wl edge a n d b el i ef , th a t:
(1) No Feder a l a ppr o pr i a ted f u n ds h a ve b een pa i d o r wi l l b e pa i d, b y o r o n b eh a l f o f th e u n der si gn ed, to
a n y per so n f o r i n f l u en c i n g o r a ttempti n g to i n f l u en c e a n o f f i c er o r empl o yee o f a n a gen c y, a Memb er o f C o n gr ess,
a n o f f i c er o r empl o yee o f C o n gr ess, o r a n empl o yee o f a Memb er o f C o n gr ess i n c o n n ec ti o n wi th th e ma ki n g,
a wa r di n g o r en ter i n g i n to o f th i s Feder a l c o n tr a c t, Feder a l gr a n t, o r c o o per a ti ve a gr eemen t, a n d th e ex ten si o n ,
c o n ti n u a ti o n , r en ewa l , a men dmen t, o r mo di f i c a ti o n o f th i s Feder a l c o n tr a c t, gr a n t, o r c o o per a ti ve a gr eemen t.
(2) If a n y f u n ds o th er th a n Feder a l a ppr o pr i a ted f u n ds h a ve b een pa i d o r wi l l b e pa i d to a n y per so n f o r
i n f l u en c i n g o r a ttempti n g to i n f l u en c e a n o f f i c er o r empl o yee o f a n y a gen c y o f th e Un i ted Sta tes Go ver n men t, a
Memb er o f C o n gr ess, a n o f f i c er o r empl o yee o f C o n gr ess, o r a n empl o yee o f a Memb er o f C o n gr ess i n
c o n n ec ti o n wi th th i s Feder a l c o n tr a c t, gr a n t, o r c o o per a ti ve a gr eemen t, th e u n der si gn ed sh a l l c o mpl ete a n d su b mi t
Sta n da r d Fo r m LLL, "Di sc l o su r e o f Lo b b yi n g Ac ti vi ti es" i n a c c o r da n c e wi th i ts i n str u c ti o n s.
(3) Th e u n der si gn ed sh a l l r eq u i r e th a t th e l a n gu a ge o f th i s c er ti f i c a ti o n b e i n c l u ded i n th e a wa r d
do c u men ts f o r a l l su b a wa r ds a t a l l ti er s (i n c l u di n g su b c o n tr a c to r s, su b gr a n ts, a n d c o n tr a c ts u n der gr a n ts a n d
c o o per a ti ve a gr eemen ts) o f $100, 000 o r mo r e, a n d th a t a l l su b r ec i pi en ts sh a l l c er ti f y a n d di sc l o se a c c o r di n gl y.
Th i s c er ti f i c a ti o n i s a ma ter i a l r epr esen ta ti o n o f f a c t u po n wh i c h r el i a n c e wa s pl a c ed wh en th i s tr a n sa c ti o n wa s
ma de o r en ter ed i n to . Su b mi ssi o n o f th i s c er ti f i c a ti o n i s a pr er eq u i si te f o r ma ki n g o r en ter i n g i n to th i s tr a n sa c ti o n
i mpo sed b y Sec ti o n 1352, Ti tl e 31, U.S.C ., a n y per so n wh o f a i l s to f i l e th e r eq u i r ed c er ti f i c a ti o n sh a l l b e su b jec t to
a c i vi l pen a l ty o f n o t l ess th a n $10, 000 a n d n o t mo r e th a n $100, 000 f o r ea c h su c h f a i l u r e.
Neva da C o u n ty P u b l i c H ea l th Depa r tmen t Dr . Ka r en Mi l ma n
Na me o f C o n tr a c to r P r i n ted Na me o f P er so n Si gn i n g f o r C o n tr a c to r
f `
12- 10188 '
C o n tr a c t /Gr a n t Nu mb er ~ Si gn a tu r e o f P er so n Si gn i n g f o r C o n tr a c to r
~ ~ ~ ~ l ' v P u b l i c H ea l th Di r ec to r
Da te Ti tl e
Af ter ex ec u ti o n b y o r o n b eh a l f o f C o n tr a c to r , pl ea se r etu r n to :
C a l i f o r n i a Depa r tmen t o f P u b l i c H ea l th
Netwo r k f o r a H ea l th y C a l i f o r n i a
Attn : Ki sh a H o l mes
1616 C a pi ta l Ave MS 7204
P O Bo x 7204
Sa c r a men to , C A 95899- 7377
C DP H r eser ves th e r i gh t to n o ti f i y th e c o n tr a c to r i n wr i ti n g o f a n a l ter n a te su b mi ssi o n a ddr ess.
C DP H E x h i b i t D(F) (8/10) ~ v J ~ P a ge 23 o f 25
C a l i f o r n i a Depa r tmen t o f P u b l i c Hea l th - Spec i a l Ter ms a n d C o n di ti o n s E x hi b i t D (F)
(a ) A c u mu l a ti ve i n c r ea se o f $25,000 o r mo r e i n the a mo u n t pa i d o r ex pec ted to b e pa i d f o r
i n f l u en c i n g o r a ttempti n g to i n f l u en c e a c o ver ed f eder a l a c ti o n ;
(b ) A c ha n g e i n the per so n s) o r i n di vi du a l s(s) i n f l u en c i n g o r a ttempti n g to i n f l u en c e a c o ver ed f eder a l
a c ti o n ; o r
(c ) A c ha n g e i n the o f f i c er (s), empl o yee(s), o r memb er s) c o n ta c ted f o r the pu r po se o f i n f l u en c i n g o r
a ttempti n g to i n f l u en c e a c o ver ed f eder a l a c ti o n .
(4) E a c h per so n (o r r ec i pi en t) who r equ ests o r r ec ei ves f r o m a per so n r ef er r ed to i n P a r a g r a ph a (1) o f
thi s pr o vi si o n a c o n tr a c t o r a g r eemen t, su b c o n tr a c t, g r a n t o r su b g r a n t ex c eedi n g $100,000 a t a n y ti er
u n der a c o n tr a c t o r a g r eemen t, o r g r a n t sha l l f i l e a c er ti f i c a ti o n , a n d a di sc l o su r e f o r m, i f r equ i r ed, to
the n ex t ti er a b o ve.
(5) Al l di sc l o su r e f o r ms (b u t n o t c er ti f i c a ti o n s) sha l l b e fowardedf r o m ti er to ti er u n ti l r ec ei ved b y the
per so n r ef er r ed to i n P a r a g r a ph a (1) o f thi s pr o vi si o n . Tha t per so n sha l l f o r wa r d a l l di sc l o su r e f o r ms
to C DP H P r o g r a m C o n tr a c t Ma n a g er .
b . P r o hi b i ti o n
Sec ti o n 1352 o f Ti n e 31, U. S. C . , pr o vi des i n pa r t tha t n o a ppr o pr i a ted f u n ds ma y b e ex pen ded b y the
r ec i pi en t o f a f eder a l c o n tr a c t o r a g r eemen t, g r a n t, l o a n , o r c o o per a ti ve a g r eemen t to pa y a n y per so n f o r
i n f l u en c i n g o r a ttempti n g to i n f l u en c e a n o f f i c er o r empl o yee o f a n y a g en c y, a Memb er o f C o n g r ess, a n
o f f i c er o r empl o yee o f C o n g r ess, o r a n empl o yee o f a Memb er o f C o n g r ess i n c o n n ec ti o n wi th a n y o f the
f o l l o wi n g c o ver ed f eder a l a c ti o n s: the a wa r di n g o f a n y f eder a l c o n tr a c t o r a g r eemen t, the ma ki n g o f a n y
f eder a l g r a n t, the ma ki n g o f a n y f eder a l l o a n , en ter i n g i n to o f a n y c o o per a ti ve a g r eemen t, a n d the
ex ten si o n , c o n ti n u a ti o n , r en ewa l , a men dmen t, o r mo di f i c a ti o n o f a n y f eder a l c o n tr a c t o r a g r eemen t, g r a n t,
l o a n , o r c o o per a ti ve a g r eemen t.
C DP H E x hi b i t D(F) (8/10) Q Z "~ P a g e 22 o f 25
v
f . E a r n ed/Accr ued C o mpen sa ti o n
(1) C o mpen sa ti o n f o r v a ca ti o n , si ck l ea v e a n d ho l i da y s i s l i mi ted to tha t a mo un t ea r n ed/a ccr ued w i thi n
the a gr eemen t ter m. Un used v a ca ti o n , si ck l ea v e a n d ho l i da y s ea r n ed f r o m per i o ds pr i o r to the
a gr eemen t ter m ca n n o t be cl a i med a s a l l o w a bl e co sts. See Pr o v i si o n f (3)(a ) f o r a n ex a mpl e.
(2) Fo r mul ti pl e y ea r a gr eemen ts, v a ca ti o n a n d si ck l ea v e co mpen sa ti o n , w hi ch i s ea r n ed/a ccr ued but n o t
pa i d, due to empl o y ees) n o t ta k i n g ti me o f f ma y be ca r r i ed o v er a n d cl a i med w i thi n the o v er a l l ter m o f
the mul ti pl e y ea r s o f the Agr eemen t. Ho l i da y s ca n n o t be ca r r i ed o v er f r o m o n e a gr eemen t y ea r to the
n ex t. See Pr o v i si o n f (3)(b) f o r a n ex a mpl e.
(3) Fo r si n gl e y ea r a gr eemen ts, v a ca ti o n , si ck l ea v e a n d ho l i da y co mpen sa ti o n tha t i s ea r n ed/a ccr ued but
n o t pa i d, due to empl o y ees) n o t ta k i n g ti me o f f w i thi n the ter m o f the Agr eemen t, ca n n o t be cl a i med
a s a n a l l o w a bl e co st. See Pr o v i si o n f (3)(c) f o r a n ex a mpl e.
(a ) E x a mpl e No . 1:
I f a n empl o y ee, Jo hn Do e, ea r n s/a ccr ues thr ee w eek s o f v a ca ti o n a n d tw el v e da y s o f si ck l ea v e
ea ch y ea r , then tha t i s the ma x i mum a mo un t tha t ma y be cl a i med dur i n g a o n e y ea r a gr eemen t.
I f Jo hn Do e ha s f i v e w eek s o f v a ca ti o n a n d ei ghteen da y s o f si ck l ea v e a t the begi n n i n g o f a n
a gr eemen t, the C o n tr a cto r dur i n g co n e- y ea r budget per i o d ma y o n l y cl a i m up to thr ee w eek s o f
v a ca ti o n a n d tw el v e da y s o f si ck l ea v e a s a ctua l l y used by the empl o y ee. Amo un ts
ea r n ed/a ccr ued i n per i o ds pr i o r to the begi n n i n g o f the Agr eemen t a r e n o t a n a l l o w a bl e co st.
(b) E x a mpl e No . 2:
I f dur i n g a thr ee- y ea r (mul ti pl e y ea r ) a gr eemen t, Jo hn Do e do es n o t use hi s thr ee w eek s o f
v a ca ti o n i n y ea r o n e, o r hi s thr ee w eek s i n y ea r tw o , but he do es a ctua l l y use n i n e w eek s i n y ea r
thr ee; the C o n tr a cto r w o ul d be a l l o w ed to cl a i m a l l n i n e w eek s pa i d f o r i n y ea r thr ee. The to ta l
co mpen sa ti o n o v er the thr ee- y ea r per i o d ca n n o t ex ceed 156 w eek s (3 x 52 w eek s).
(c) E x a mpl e No . 3:
I f dur i n g a si n gl e y ea r a gr eemen t, Jo hn Do e w o r k s f i f ty w eek s a n d used o n e w eek o f v a ca ti o n a n d
o n e w eek o f si ck l ea v e a n d a l l f i f ty- tw o w eek s ha v e been bi l l ed to C DPH, the r ema i n i n g un used
tw o w eek s. o f v a ca ti o n a n d sev en da y s o f si ck l ea v e ma y n o t be cl a i med a s a n a l l o w a bl e co st.
31. Lo bby i n g Restr i cti o n s a n d Di scl o sur e C er ti f i ca ti o n
(Appl i ca bl e to f eder a l l y f un ded a gr eemen ts i n ex cess o f $100, 000 per Secti o n 1352 o f the 31, U. S. C . )
a . C er ti f i ca ti o n a n d Di scl o sur e Requi r emen ts
(1) E a ch per so n (o r r eci pi en t) w ho r equests o r r ecei v es a co n tr a ct o r a gr eemen t, subco n tr a ct, gr a n t, o r
subgr a n t, w hi ch i s subject to Secti o n 1352 o f the 31, U. S. C . , a n d w hi ch ex ceeds $100, 000 a t a n y ti er ,
sha l l f i l e a cer ti f i ca ti o n (i n the f o r m set f o r th i n Atta chmen t 1, co n si sti n g o f o n e pa ge, en ti tl ed
" C er ti f i ca ti o n Rega r di n g Lo bby i n g" ) tha t the r eci pi en t ha s n o t ma de, a n d w i l l n o t ma k e, a n y pa y men t
pr o hi bi ted by Pa r a gr a ph b o f thi s pr o v i si o n .
(2) E a ch r eci pi en t sha l l f i l e a di scl o sur e (i n the f o r m set f o r th i n Atta chmen t 2, en ti tl ed " Sta n da r d Fo r m-
LLL ` di scl o sur e o f Lo bby i n g Acti v i ti es" ' ) i f such r eci pi en t ha s ma de o r ha s a gr eed to ma k e a n y
pa y men t usi n g n o n a ppr o pr i a ted f un ds (to i n cl ude pr o f i ts f r o m a n y co v er ed f eder a l a cti o n ) i n
co n n ecti o n w i th a co n i r a ci , o r gr a n t o r a n y ex ten si o n o r a men dmen t o f tha t co n tr a ct, o r gr a n t, w hi ch
w o ul d be pr o hi bi ted un der Pa r a gr a ph b o f thi s pr o v i si o n i f pa i d f o r w i th a ppr o pr i a ted f un ds.
(3) E a ch r eci pi en t sha l l f i l e a di scl o sur e f o r m a t the en d o f ea ch ca l en da r qua r ter i n w hi ch ther e o ccur s
a n y ev en t tha t r equi r es di scl o sur e o r tha t ma ter i a l l y a f f ect the a ccur a cy o f the i n f o r ma ti o n co n ta i n ed i n
a n y di scl o sur e f o r m pr ev i o usl y f i l ed by such per so n un der Pa r a gr a ph a (2) her ei n . An ev en t tha t
ma ter i a l l y a f f ects the a ccur a cy o f the i n f o r ma ti o n r epo r ted i n cl udes:
C DPH E x hi bi t D(F) (8/10) Q ~ Pa ge 21 o f 25
(J
29. Un i o n Or ga n i zi n g
(Appl i c a b l e o n l y to gr a n t a gr eemen ts.)
Gr a n tee, b y si gn i n g thi s Agr eemen t, her eb y a c kn o wl edges the a ppl i c a b i l i ty o f Go ver n men t C o de Sec ti o n s
16645 thr o u gh 16649 to thi s Agr eemen t. Fu r ther mo r e, Gr a n tee, b y si gn i n g thi s Agr eemen t, her eb y c er ti f i es
tha t:
a . No sta te f u n ds di sb u r sed b y thi s gr a n t wi l l b e u sed to a ssi st, pr o mo te o r deter u n i o n o r ga n i zi n g.
b . Gr a n tee sha l l a c c o u n t f o r sta te f u n ds di sb u r sed f o r a spec i f i c ex pen di tu r e b y thi s gr a n t, to sho w tho se
f u n ds wer e a l l o c a ted to tha t ex pen di tu r e.
c . Gr a n tee sha l l , wher e sta te f u n ds a r e n o t desi gn a ted a s desc r i b ed i n b her ei n , a l l o c a te, o n a pr o- r a ta b a si s,
a l l di sb u r semen ts tha t su ppo r t the gr a n t pr o gr a m.
d. I f Gr a n tee ma kes ex pen di tu r es to a ssi st, pr o mo te o r deter u n i o n o r ga n i zi n g, Gr a n tee wi l l ma i n ta i n r ec o r ds
su f f i c i en t to sho w tha t n o sta te f u n ds wer e u sed f o r tho se ex pen di tu r es, a n d tha t Gr a n tee sha l l pr o vi de
tho se r ec o r ds to the Atto r n ey Gen er a l u po n r equ est.
30. C o n tr a c t Un i f o r mi ty (Fr i n ge Ben ef i t Al l o wa b i l i ty )
(Appl i c a b l e o n l y to n o n pr o f i t o r ga n i za ti o n s.)
P u r su a n t to the pr o vi si o n s o f Ar ti c l e 7 (c o mmen c i n g wi th Sec ti o n 100525) o f C ha pter 3 o f P a r t 1 o f Di vi si o n
101 o f the Hea l th a n d Sa f ety C o de, C DP H sets f o r th the f o l l o wi n g po l i c i es, pr o c edu r es, a n d gu i del i n es
r ega r di n g the r ei mb u r semen t o f f r i n ge b en ef i ts.
a . As u sed her ei n f r i n ge b en ef i ts sha l l mea n a n empl o y men t b en ef i t gi ven b y o n e's empl o y er to a n empl o y ee
i n a ddi ti o n to o n e's r egu l a r o r n o r ma l wa ges o r sa l a r y .
b . As u sed her ei n , f r i n ge b en ef i ts do n o t i n c l u de:
(1) C o mpen sa ti o n f o r per so n a l ser vi c es pa i d c u r r en tl y o r a c c r u ed b y the C o n tr a c to r f o r ser vi c es o f
empl o y ees r en der ed du r i n g the ter m o f thi s Agr eemen t, whi c h i s i den ti f i ed a s r egu l a r o r n o r ma l
sa l a r i es a n d wa ges, a n n u a l l ea ve, va c a ti o n , si c k l ea ve, ho l i da y s, j u r y du ty a n d/ o r mi l i ta r y
l ea ve/ tr a i n i n g.
(2) Di r ec to r 's a n d ex ec u ti ve c o mmi ttee memb er 's f ees.
(3) I n c en ti ve a wa r ds a n d/ o r b o n u s i n c en ti ve pa y .
(4) Al l o wa n c es f o r o f f- si te pa y .
(5) L o c a ti o n a l l o wa n c es.
(6) Ha r dshi p pa y .
(7) C o st- o f -l i vi n g di f f er en ti a l s
c . Spec i f i c a l l o wa b l e f r i n ge b en ef i ts i n c l u de:
(1) Fr i n ge b en ef i ts i n the f o r m o f empl o y er c o n tr i b u ti o n s f o r the empl o y er 's po r ti o n o f pa y r o l l ta x es (i .e.,
FI C A, SUI , SDI ), empl o y ee hea l th pl a n s (i .e., hea l th, den ta l a n d vi si o n ), u n empl o y men t i n su r a n c e,
wo r ker 's c o mpen sa ti o n i n su r a n c e, a n d the empl o y er 's sha r e o f pen si o n/ r eti r emen t pl a n s, pr o vi ded
they a r e gr a n ted i n a c c o r da n c e wi th esta b l i shed wr i tten o r ga n i za ti o n po l i c i es a n d meet a l l l ega l a n d
I n ter n a l Reven u e Ser vi c e r equ i r emen ts.
d. To b e a n a l l o wa b l e f r i n ge b en ef i t, the c o st mu st meet the f o l l o wi n g c r i ter i a :
(1) Be n ec essa r y a n d r ea so n a b l e f o r the per f o r ma n c e o f the Agr eemen t.
(2) Be deter mi n ed i n a c c o r da n c e wi th gen er a l l y a c c epted a c c o u n ti n g pr i n c i pl es.
(3) Be c o n si sten t wi th po l i c i es tha t a ppl y u n i f o r ml y to a l l a c ti vi ti es o f the C o n tr a c to r .
e. C o n tr a c to r a gr ees tha t a l l f r i n ge b en ef i ts sha l l b e a t a c tu a l c o st.
C DP H E x hi b i t D(F) (8/ 10) ,. ~O P a ge 20 o f 25
24. O f f i ci a l s No t to Ben ef i t
No member s o f o r del ega te o f C o n gr ess o r the Sta te L egi sl a tur e sha l l be a dmi tted to a n y sha r e o r pa r t o f thi s
Agr eemen t, o r to a n y ben ef i t tha t ma y a r i se ther ef r o m. Thi s pr o v i si o n sha l l n o t be co n str ued to ex ten d to thi s
Agr eemen t i f ma de w i th a co r po r a ti o n f o r i ts gen er a l ben ef i ts.
25. Fo ur- Di gi t Da te C o mpl i a n ce
(Appl i ca bl e to a gr eemen ts i n w hi ch I n f o r ma ti o n Techn o l o gy (I T) ser v i ces a r e pr o v i ded to C DPH o r i f I T
equi pmen t i s pr o cur ed.)
C o n tr a cto r w a r r a n ts tha t i t w i l l pr o v i de o n l y Fo ur- Di gi t Da te C o mpl i a n t (a s def i n ed bel o w ) Del i v er a bl es a n d/ o r
ser v i ces to the Sta te. "Fo ur Di gi t Da te co mpl i a n t' Del i v er a bl es a n d ser v i ces ca n a ccur a tel y pr o cess, ca l cul a te,
co mpa r e, a n d sequen ce da te da ta , i n cl udi n g w i tho ut l i mi ta ti o n da te da ta a r i si n g o ut o f o r r el a ti n g to l ea p yea r s
a n d cha n ges i n cen tur i es. Thi s w a r r a n ty a n d r epr esen ta ti o n i s subject to the w a r r a n ty ter ms a n d co n di ti o n s o f
thi s C o n tr a ct a n d do es n o t l i mi t the gen er a l i ty o f w a r r a n ty o bl i ga ti o n s set f o r th el sew her e her ei n .
26. Pr o hi bi ted Use o f Sta te Fun ds f o r So f tw a r e
(Appl i ca bl e to a gr eemen ts i n w hi ch co mputer so f tw a r e i s used i n per f o r ma n ce o f the w o r k.)
C o n tr a cto r cer ti f i es tha t i t ha s a ppr o pr i a te systems a n d co n tr o l s i n pl a ce to en sur e tha t sta te f un ds w i l l n o t be
used i n the per f o r ma n ce o f thi s Agr eemen t f o r the a cqui si ti o n , o per a ti o n o r ma i n ten a n ce o f co mputer so f tw a r e
i n v i o l a ti o n o f co pyr i ght l a w s.
27. Use o f Sma l l , Mi n o r i ty O w n ed a n d Wo men 's Busi n esses
(Appl i ca bl e to tha t po r ti o n o f a n a gr eemen t tha t i s f eder a l l y f un ded a n d en ter ed i n to w i th i n sti tuti o n s o f hi gher
educa ti o n , ho spi ta l s, n o n pr o f i t o r ga n i za ti o n s o r co mmer ci a l busi n esses.)
Po si ti v e ef f o r ts sha l l be ma de to use sma l l busi n esses, mi n o r i ty- o w n ed f i r ms a n d w o men 's busi n ess
en ter pr i ses, w hen ev er po ssi bl e (i .e., pr o cur emen t o f go o ds a n d/ o r ser v i ces). C o n tr a cto r s sha l l ta ke a l l o f the
f o l l o w i n g steps to f ur ther thi s go a l .
(1) E n sur e tha t sma l l busi n esses, mi n o r i ty- o w n ed f i r ms, a n d w o men 's busi n ess en ter pr i ses a r e used to the
f ul l est ex ten t pr a cti ca bl e.
(2) Ma ke i n f o r ma ti o n o n f o r thco mi n g pur cha si n g a n d co n tr a cti n g o ppo r tun i ti es a v a i l a bl e a n d a r r a n ge ti me
f r a mes f o r pur cha ses a n d co n tr a cts to en co ur a ge a n d f a ci l i ta te pa r ti ci pa ti o n by sma l l busi n esses, mi n o r i ty-
o w n ed f i r ms, a n d w o men 's busi n ess en ter pr i ses.
(3) C o n si der i n the co n tr a ct pr o cess w hether f i r ms co mpeti n g f o r l a r ger co n tr a cts i n ten d to subco n tr a ct w i th
sma l l busi n esses, mi n o r i ty- o w n ed f i r ms, a n d w o men 's busi n ess en ter pr i ses.
(4) E n co ur a ge co n tr a cti n g w i th co n so r ti ums o f sma l l busi n esses, mi n o r i ty- o w n ed f i r ms a n d w o men 's busi n ess
en ter pr i ses w hen a co n tr a ct i s to o l a r ge f o r o n e o f these f i r ms to ha n dl e i n di v i dua l l y.
(5) Use the ser v i ces a n d a ssi sta n ce, a s a ppr o pr i a te, o f such o r ga n i za ti o n s a s the Feder a l Sma l l Busi n ess
Admi n i str a ti o n a n d the U.S. Depa r tmen t o f C o mmer ce's Mi n o r i ty Busi n ess Dev el o pmen t Agen cy i n the
so l i ci ta ti o n a n d uti l i za ti o n o f sma l l busi n esses, mi n o r i ty- o w n ed f i r ms a n d w o men 's busi n ess en ter pr i ses.
2i s. i ~ i i en i n ei i gi bi l i i y C er ti f i ca ti o n
(Appl i ca bl e to so l e pr o pr i eto r s en ter i n g f eder a l l y f un ded a gr eemen ts.)
By si gn i n g thi s Agr eemen t,
l o ca l ben ef i ts, a s def i n ed i n
1601, et seq.)
the C o n tr a cto r cer ti f i es tha t he/ she i s n o t a n a l i en tha t i s i n el i gi bl e f o r sta te a n d
Subti tl e B o f the Per so n a l R espo n si bi l i ty a n d Wo r k O ppo r tun i ty Act. (8 U.S.C .
Pa ge 19 o f 25
~ ~ ~
20. Smo ke- Fr ee Wo r kpl a c e C er ti f i c a ti o n
(Appl i c a b l e to f eder a l l y f u n ded a gr eemen ts/ gr a n ts a n d su b c o n tr a c ts/ su b a wa r ds, tha t pr o v i de hea l th, da y c a r e,
ea r l y c hi l dho o d dev el o pmen t ser v i c es, edu c a ti o n o r l i b r a r y ser v i c es to c hi l dr en u n der 18 di r ec tl y o r thr o u gh
l o c a l go v er n men ts.)
a . P u b l i c La w 103- 227, a l so kn o wn a s the P r o-C hi l dr en Ac t o f 1994 (Ac t), r eq u i r es tha t smo ki n g n o t b e
per mi tted i n a n y po r ti o n o f a n y i n do o r f a c i l i ty o wn ed o r l ea sed o r c o n tr a c ted f o r b y a n en ti ty a n d u sed
r o u ti n el y o r r egu l a r l y f o r the pr o v i si o n o f hea l th, da y c a r e, ea r l y c hi l dho o d dev el o pmen t ser v i c es, edu c a ti o n
o r l i b r a r y ser v i c es to c hi l dr en u n der the a ge o f 18, i f the ser v i c es a r e f u n ded b y f eder a l pr o gr a ms ei ther
di r ec tl y o r thr o u gh sta te o r l o c a l go v er n men ts, b y f eder a l gr a n t, c o n tr a c t, l o a n , o r l o a n gu a r a n tee. The l a w
a l so a ppl i es to c hi l dr en ' s ser v i c es tha t a r e pr o v i ded i n i n do o r f a c i l i ti es tha t a r e c o n str u c ted, o per a ted, o r
ma i n ta i n ed wi th su c h f eder a l f u n ds. The l a w do es n o t a ppl y to c hi l dr en ' s ser v i c es pr o v i ded i n pr i v a te
r esi den c es; po r ti o n s o f f a c i l i ti es u sed f o r i n pa ti en t dr u g o r a l c o ho l tr ea tmen t; ser v i c e pr o v i der s who se so l e
so u r c e o f a ppl i c a b l y f eder a l f u n ds i s Medi c a r e o r Medi c a i d; o r f a c i l i ti es wher e WIC c o u po n s a r e
r edeemed.
b . Fa i l u r e to c o mpl y wi th the pr o v i si o n s o f the l a w ma y r esu l t i n the i mpo si ti o n o f a c i v i l mo n eta r y pen a l ty o f
u p to $1,000 f o r ea c h v i o l a ti o n a n d/ o r the i mpo si ti o n o f a n a dmi n i str a ti v e c o mpl i a n c e o r der o n the
r espo n si b l e pa r ty .
c . By si gn i n g thi s Agr eemen t, C o n tr a c to r o r Gr a n tee c er ti f i es tha t i t wi l l c o mpl y wi th the r eq u i r emen ts o f the
Ac t a n d wi l l n o t a l l o w smo ki n g wi thi n a n y po r ti o n o f a n y i n do o r f a c i l i ty u sed f o r the pr o v i si o n o f ser v i c es f o r
c hi l dr en a s def i n ed b y the Ac t. The pr o hi b i ti o n s her ei n a r e ef f ec ti v e Dec emb er 26, 1994.
d. C o n tr a c to r o r Gr a n tee f u r ther a gr ees tha t i t wi l l i n ser t thi s c er ti f i c a ti o n i n to a n y su b a wa r ds (su b c o n tr a c ts o r
su b gr a n ts) en ter ed i n to tha t pr o v i de f o r c hi l dr en ' s ser v i c es a s desc r i b ed i n the Ac t.
21. C o v en a n t Aga i n st C o n ti n gen t Fees
(Appl i c a b l e o n l y to f eder a l l y f u n ded a gr eemen ts.)
The C o n tr a c to r wa r r a n ts tha t n o per so n o r sel l i n g a gen c y ha s b een empl o y ed o r r eta i n ed to so l i c i U sec u r e thi s
Agr eemen t u po n a n a gr eemen t. o f u n der sta n di n g f o r a c o mmi ssi o n , per c en ta ge, b r o ker a ge, o r c o n ti n gen t f ee,
ex c ept b o n a f i de empl o y ees o r b o n a f i de esta b l i shed c o mmer c i a l o r sel l i n g a gen c i es r eta i n ed b y the
C o n tr a c to r f o r the pu r po se o f sec u r i n g b u si n ess. Fo r b r ea c h o r v i o l a ti o n o f thi s wa r r a n ty , C DP H sha l l ha v e the
r i ght to a n n u l thi s Agr eemen t wi tho u t l i a b i l i ty o r i n i ts di sc r eti o n to dedu c t f r o m the Agr eemen t pr i c e o r
c o n si der a ti o n , o r o ther wi se r ec o v er , the f u l l a mo u n t o f su c h c o mmi ssi o n , per c en ta ge, a n d b r o ker a ge o r
c o n ti n gen t f ee.
22. P a y men t Wi thho l ds
(Appl i c a b l e o n l y i f a f i n a l r epo r t i s r eq u i r ed b y thi s Agr eemen t. No t a ppl i c a b l e to go v er n men t en ti ti es.)
U n l ess wa i v ed o r o ther wi se sti pu l a ted i n thi s Agr eemen t, C DP H ma y , a t i ts di sc r eti o n , wi thho l d 10 per c en t
(10%) o f the f a c e a mo u n t o f the Agr eemen t, 50 per c en t (50%) o f the f i n a l i n v o i c e, o r $3,000 whi c hev er i s
gr ea ter , u n ti l C DP H r ec ei v es a f i n a l r epo r t tha t meets the ter ms, c o n di ti o n s a n d/ o r sc o pe o f wo r k r eq u i r emen ts
o f thi s Agr eemen t.
23. P er f o r ma n c e E v a l u a ti o n
(No t a ppl i c a b l e to gr a n t a gr eemen ts.)
C DP H ma y , a t i ts di sc r eti o n , ev a l u a te the per f o r ma n c e o f the C o n tr a c to r a t the c o n c l u si o n o f thi s Agr eemen t.
If per f o r ma n c e i s ev a l u a ted, the ev a l u a ti o n sha l l n o t b e a pu b l i c r ec o r d a n d sha l l r ema i n o n f i l e wi th C DP H.
Nega ti v e per f o r ma n c e ev a l u a ti o n s ma y b e c o n si der ed b y C DP H pr i o r to ma ki n g f u tu r e c o n tr a c t a wa r ds.
C DP H E x hi b i t D(F) (8/ 10) ~,O - - P a ge 18 o f 25
I~
C a l i f o r n i a Depa r tmen t o f P u b l i c Hea l th - Spec i a l Ter ms a n d C o n di ti o n s
18.
19.
E x hi b i t D (F)
By si g n i n g thi s Ag r eemen t, C o n tr a c to r a g r ees tha t i f a n y per f o r ma n c e u n der thi s Ag r eemen t o r a n y
su b c o n tr a c t o r su b a g r eemen t i n c l u des a n y tests o r ex a mi n a ti o n o f ma ter i a l s der i ved f r o m the hu ma n b o dy f o r
the pu r po se o f pr o vi di n g i n f o r ma ti o n , di a g n o si s, pr even ti o n , tr ea tmen t o r a ssessmen t o f di sea se, i mpa i r men t,
o r hea l th o f a hu ma n b ei n g , a l l l o c a ti o n s a t whi c h su c h ex a mi n a ti o n s a r e per f o r med sha l l meet the
r equ i r emen ts o f 42 U.S.C . Sec ti o n 263a (C LIA) a n d the r eg u l a ti o n s ther eu n der .
No va ti o n Requ i r emen ts
If the C o n tr a c to r pr o po ses a n y n o va ti o n a g r eemen t, C DP H sha l l a c t u po n the pr o po sa l wi thi n 60 da ys a f ter
r ec ei pt o f the wr i tten pr o po sa l . C DP H ma y r evi ew a n d c o n si der the pr o po sa l , c o n su l t a n d n eg o ti a te wi th the
C o n tr a c to r , a n d a c c ept o r r ej ec t a l l o r pa r t o f the pr o po sa l . Ac c epta n c e o r r ej ec ti o n o f the pr o po sa l ma y b e
ma de o r a l l y wi thi n the 60- da y per i o d a n d c o n f i r med i n wr i ti n g wi thi n f i ve da ys o f sa i d dec i si o n . Upo n wr i tten
a c c epta n c e o f the pr o po sa l , C DP H wi l l i n i ti a te a n a men dmen t to thi s Ag r eemen t to f o r ma l l y i mpl emen t the
a ppr o ved pr o po sa l .
Deb a r men t a n d Su spen si o n C er ti f i c a ti o n
(Appl i c a b l e to a l l a g r eemen ts f u n ded i n pa r t o r who l e wi th f eder a l f u n ds.)
a . By si g n i n g thi s Ag r eemen t, the C o n tr a c to r/Gr a n tee a g r ees to c o mpl y wi th a ppl i c a b l e f eder a l su spen si o n
a n d deb a r men t r eg u l a ti o n s i n c l u di n g , b u t n o t l i mi ted to 7 C FR P a r t 3017, 45 C FR 76, 40 C FR 32 o r 34
C FR 85.
b . By si g n i n g thi s Ag r eemen t, the C o n tr a c to r c er ti f i es to the b est o f i ts kn o wl edg e a n d b el i ef , tha t i t a n d i ts
pr i n c i pa l s:
(1) Ar e n o t pr esen tl y deb a r r ed, su spen ded, pr o po sed f o r deb a r men t, dec l a r ed i n el i g i b l e, o r vo l u n ta r i l y
ex c l u ded b y a n y f eder a l depa r tmen t o r a g en c y;
(2) Ha ve n o t wi thi n a thr ee- yea r per i o d pr ec edi n g thi s a ppl i c a ti o n/pr o po sa l/a g r eemen t b een c o n vi c ted o f
o r ha d a c i vi l j u dg men t r en der ed a g a i n st them f o r c o mmi ssi o n o f f r a u d o r a c r i mi n a l o f f en se i n
c o n n ec ti o n wi th o b ta i n i n g , a ttempti n g to o b ta i n , o r per f o r mi n g a pu b l i c (Feder a l , Sta te o r l o c a l )
tr a n sa c ti o n o r c o n tr a c t u n der a pu b l i c tr a n sa c ti o n ; vi o l a ti o n o f Feder a l o r Sta te a n ti tr u st sta tu tes o r
c o mmi ssi o n o f emb ezzl emen t, thef t, f o r g er y, b r i b er y, f a l si f i c a ti o n o r destr u c ti o n o f r ec o r ds, ma ki n g
f a l se sta temen ts, o r r ec ei vi n g sto l en pr o per ty;
(3) Ar e n o t pr esen tl y i n di c ted f o r o r o ther wi se c r i mi n a l l y o r c i vi l l y c ha r g ed b y a g o ver n men ta l en ti ty
(Feder a l , Sta te o r l o c a l ) wi th c o mmi ssi o n o f a n y o f the o f f en ses en u mer a ted i n P a r a g r a ph b (2) her ei n ;
a n d
(4) Ha ve n o t wi thi n a thr ee- yea r per i o d pr ec edi n g thi s a ppl i c a ti o n /pr o po sa l/a g r eemen t ha d o n e o r mo r e
pu b l i c tr a n sa c ti o n s (Feder a l , Sta te o r l o c a l ) ter mi n a ted f o r c a u se o r def a u l t.
(5) Sha l l n o t kn o wi n g l y en ter i n to a n y l o wer ti er c o ver ed tr a n sa c ti o n wi th a per so n who i s pr o po sed f o r
deb a r men t u n der f eder a l r eg u l a ti o n s (i .e., 48 C FR pa r t 9, su b pa r t 9.4), deb a r r ed, su spen ded, dec l a r ed
i n el i g i b l e, o r vo l u n ta r i l y ex c l u ded f r o m pa r ti c i pa ti o n i n su c h tr a n sa c ti o n , u n l ess a u tho r i zed b y the Sta te.
(6) W i l l i n c l u de a c l a u se en ti tl ed, "Deb a r men t a n d Su spen si o n C er ti f i c a ti o n " tha t essen ti a l l y sets f o r th the
pr o vi si o n s her ei n , i n a l l l o wer ti er c o ver ed tr a n sa c ti o n s a n d i n a l l so l i c i ta ti o n s f o r l o wer ti er c o ver ed
tr a n sa c ti o n s.
c . If the C o n tr a c to r i s u n a b l e to c er ti f y to a n y o f the sta temen ts i n thi s c er ti f i c a ti o n , the C o n tr a c to r sha l l
su o mi f a n ex pl a n a ti o n to the C DP H P r o g r a m C o n tr a c t Ma n a g er .
d. The ter ms a n d def i n i ti o n s her ei n ha ve ' the mea n i n g s set o u t i n the Def i n i ti o n s a n d C o ver a g e sec ti o n s o f
the r u l es i mpl emen ti n g Feder a l E x ec u ti ve Or der 12549.
e. If the C o n tr a c to r kn o wi n g l y vi o l a tes thi s c er ti f i c a ti o n , i n a ddi ti o n to o ther r emedi es a va i l a b l e to the Feder a l
Go ver n men t, the C DP H ma y ter mi n a te thi s Ag r eemen t f o r c a u se o r def a u l t.
C DP H E x hi b i t D(F) (8/10)
_ ~~- -- ~ P a g e 17 o f 25
be co mpl eted by the en d o f the n i n th mo n th f o l l o w i n g the en d o f the a udi t per i o d. The r equi r emen ts o f
thi s pr o v i si o n a ppl y i f :
(a ) The C o n tr a cto r i s a r eci pi en t ex pen di n g Feder a l a w a r ds r ecei v ed di r ectl y f r o m Feder a l a w a r di n g
a g en ci es, o r
(b) The C o n tr a cto r i s a subr eci pi en t ex pen di n g Feder a l a w a r ds r ecei v ed f r o m a pa ss-thr o ug h en ti ty
such a s the Sta te, C o un ty o r co mmun i ty ba sed o r g a n i z a ti o n .
(4) I f the C o n tr a cto r submi ts to C DPH a r epo r t o f a n a udi t o ther tha n a n OMB A- 133 a udi t, the C o n tr a cto r
must a l so submi t a cer ti f i ca ti o n i n di ca ti n g the C o n tr a cto r ha s n o t ex pen ded $500,000 o r mo r e i n
f eder a l f un ds f o r the yea r co v er ed by the a udi t r epo r t.
d. Tw o co pi es o f the a udi t r epo r t sha l l be del i v er ed to the C DPH pr o g r a m f un di n g thi s Ag r eemen t. The a udi t
r epo r t must i den ti f y the C o n tr a cto r ' s l eg a l n a me a n d the n umber a ssi g n ed to thi s Ag r eemen t. The a udi t
r epo r t sha l l be due w i thi n 30 da ys a f ter the co mpl eti o n o f the a udi t. Upo n r ecei pt o f sa i d a udi t r epo r t, the
C DPH Pr o g r a m C o n tr a ct Ma n a g er sha l l f o r w a r d the a udi t r epo r t to C DPH' s Audi ts a n d I n v esti g a ti o n s Un i t
i f the a udi t r epo r t w a s submi tted un der Secti o n 16 . c(3), un l ess the a udi t r epo r t i s f r o m a C i ty, C o un ty, o r
Speci a l Di str i ct w i thi n the Sta te o f C a l i f o r n i a w her eby the r epo r t w i l l be r eta i n ed by the f un di n g pr o g r a m.
The co st o f the a udi ts descr i bed her ei n ma y be i n cl uded i n the f un di n g f o r thi s Ag r eemen t up to the
pr o po r ti o n a te a mo un t thi s Ag r eemen t r epr esen ts o f the C o n tr a cto r ' s to ta l r ev en ue. The C DPH pr o g r a m
f un di n g thi s Ag r eemen t must pr o v i de a dv a n ce w r i tten a ppr o v a l o f the speci f i c a mo un t a l l o w ed f o r sa i d
a udi t ex pen ses.
f . The Sta te o r i ts a utho r i z ed desi g n ee, i n cl udi n g the Bur ea u o f Sta te Audi ts, i s r espo n si bl e f o r co n ducti n g
a g r eemen t per f o r ma n ce a udi ts w hi ch a r e n o t f i n a n ci a l a n d co mpl i a n ce a udi ts. Per f o r ma n ce a udi ts a r e
def i n ed by Gen er a l l y Accepted Go v er n men t Audi ti n g Sta n da r ds.
g . No thi n g i n thi s Ag r eemen t l i mi ts the Sta te' s r espo n si bi l i ty o r a utho r i ty to en f o r ce Sta te l a w o r r eg ul a ti o n s,
pr o cedur es, o r r epo r ti n g r equi r emen ts a r i si n g ther eto .
No thi n g i n thi s pr o v i si o n l i mi ts the a utho r i ty o f the Sta te to ma ke a udi ts o f thi s Ag r eemen t, pr o v i ded
ho w ev er , tha t i f i n depen den t a udi ts a r r a n g ed f o r by the C o n tr a cto r meet Gen er a l l y Accepted
Go v er n men ta l Audi ti n g Sta n da r ds, the Sta te sha l l r el y o n tho se a udi ts a n d a n y a ddi ti o n a l a udi t w o r k a n d
sha l l bui l d upo n the w o r k a l r ea dy do n e.
The Sta te. ma y, a t i ts o pti o n , di r ect i ts o w n a udi to r s to per f o r m ei ther o f the a udi ts descr i bed a bo v e. The
C o n tr a cto r w i l l be g i v en a dv a n ce w r i tten n o ti f i ca ti o n , i f the Sta te cho o ses to ex er ci se i ts o pti o n to per f o r m
sa i d a udi ts.
The C o n tr a cto r sha l l i n cl ude a cl a use i n a n y a g r eemen t the C o n tr a cto r en ter s i n to w i th the a udi t f i r m do i n g
the si n g l e o r g a n i z a ti o n w i de a udi t to pr o v i de a ccess by the Sta te o r Feder a l Go v er n men t to the w o r ki n g
pa per s o f the i n depen den t a udi to r w ho pr epa r es the si n g l e o r g a n i z a ti o n . w i de a udi t f o r the C o n tr a cto r .
k. Feder a l o r sta te a udi to r s sha l l ha v e "ex pa n ded sco pe a udi ti n g " a utho r i ty to co n duct speci f i c pr o g r a m
a udi ts dur i n g the sa me per i o d i n w hi ch a si n g l e o r g a n i z a ti o n w i de a udi t i s bei n g per f o r med, but the a udi t
r epo r t ha s n o t been i ssued. The f eder a l o r sta te a udi to r s sha l t r ev i ew a n d ha v e a ccess to the cur r en t a udi t
w o r k bei n g co n ducted a n d w i l l n o t a ppl y a n y testi n g o r r ev i ew pr o cedur es w hi ch ha v e n o t been sa ti sf i ed by
pr ev i o us a udi t w o r k tha t ha s been co mpl eted.
The ter m "ex pa n ded sco pe a udi ti n g " i s a ppl i ed a n d def i n ed i n the U. S. Gen er a l Acco un ti n g Of f i ce (GAO)
i ssued Sta n da r ds f o r Audi t o f Go v er n men t Or g a n i z a ti o n s, Pr o g r a ms, Acti v i ti es a n d Fun cti o n s, better
kn o w n a s the "yel l o w bo o k".
17. Huma n Subjects Use Requi r emen ts
(Appl i ca bl e o n l y to f eder a l l y f un ded a g r eemen ts/g r a n ts i n w hi ch per f o r ma n ce, di r ectl y o r thr o ug h a
subco n tr a cUsuba w a r d, i n cl udes a n y tests o r ex a mi n a ti o n o f ma ter i a l s der i v ed f r o m the huma n bo dy. )
C DPH E x hi bi t D(F) (8/10) ~~~"~ Pa g e 16 o f 25
the br a n ch i s o r ga n i zed w i thi n ten (10) w o r ki n g da ys f r o m r ecei pt o f the Br a n ch C hi ef ' s deci si o n . The
Deputy Di r ecto r o f the di v i si o n i n w hi ch the br a n ch i s o r ga n i zed o r hi s/ her desi gn ee sha l l meet w i th the
C o n tr a cto r to r ev i ew the i ssues r a i sed. A w r i tten deci si o n si gn ed by the Deputy Di r ecto r o f the di v i si o n
i n w hi ch the br a n ch i s o r ga n i zed o r hi s/ her desi gn ee sha l l be di r ected to the C o n tr a cto r w i thi n tw en ty
(20) w o r ki n g da ys o f r ecei pt o f the C o n tr a cto r ' s seco n d l ev el a ppea l .
b. I f the C o n tr a cto r w i shes to a ppea l the deci si o n o f the Deputy Di r ecto r o f the di v i si o n i n w hi ch the br a n ch i s
o r ga n i zed o r hi s/ her desi gn ee, the C o n tr a cto r sha l l f o l l o w the pr o cedur es set f o r th i n Di v i si o n 25.1
(co mmen ci n g w i th Secti o n 38050) o f the Hea l th a n d Sa f ety C o de a n d the r egul a ti o n s a do pted ther eun der .
(Ti tl e 1, Di v i si o n 2, C ha pter 2, Ar ti cl e 3 (co mmen ci n g w i th Secti o n 1140) o f the C a l i f o r n i a C o de o f
R egul a ti o n s).
c. Di sputes a r i si n g o ut o f a n a udi t, ex a mi n a ti o n o f a n a gr eemen t o r o ther a cti o n n o t co v er ed by subdi v i si o n
(a ) o f Secti o n 20204, o f C ha pter 2.1, Ti tl e 22, o f the C a l i f o r n i a C o de o f R egul a ti o n s, a n d f o r w hi ch n o
pr o cedur es f o r a ppea l a r e pr o v i ded i n sta tute, r egul a ti o n o r the Agr eemen t, sha l l be ha n dl ed i n
a cco r da n ce w i th the pr o cedur es i den ti f i ed i n Secti o n s 51016 thr o ugh 51047, Ti tl e 22, C a l i f o r n i a C o de o f
R egul a ti o n s.
d. Un l ess o ther w i se sti pul a ted i n w r i ti n g by C DPH, a l l di spute, gr i ev a n ce a n d/ o r a ppea l co r r espo n den ce sha l l
be di r ected to the C DPH Pr o gr a m C o n tr a ct Ma n a ger .
e. Ther e. a r e o r ga n i za ti o n a l di f f er en ces w i thi n C DPH' s f un di n g pr o gr a ms a n d the ma n a gemen t l ev el s
i den ti f i ed i n thi s di spute r eso l uti o n pr o v i si o n ma y n o t a ppl y i n ev er y co n tr a ctua l si tua ti o n . When a
gr i ev a n ce i s r ecei v ed a n d o r ga n i za ti o n a l di f f er en ces ex i st, the C o n tr a cto r sha l l be n o ti f i ed i n w r i ti n g by the
C DPH Pr o gr a m C o n tr a ct Ma n a ger o f the l ev el , n a me, a n d/ o r ti tl e o f the a ppr o pr i a te ma n a gemen t o f f i ci a l
tha t i s r espo n si bl e f o r i ssui n g a deci si o n a t a gi v en l ev el .
16. Fi n a n ci a l a n d C o mpl i a n ce Audi t R equi r emen ts
a . The def i n i ti o n s used i n thi s pr o v i si o n a r e co n ta i n ed i n Secti o n 38040 o f the Hea l th a n d Sa f ety C o de, w hi ch
by thi s r ef er en ce i s ma de a pa r t her eo f .
b. Di r ect ser v i ce co n tr a ct mea n s a co n tr a ct o r a gr eemen t f o r ser v i ces co n ta i n ed i n l o ca l a ssi sta n ce o r
subv en ti o n pr o gr a ms o r bo th (see Hea l th a n d Sa f ety [H &S] C o de secti o n 38020). Di r ect ser v i ce co n tr a cts
sha l l n o t i n cl ude co n tr a cts, a gr eemen ts, gr a n ts, o r subv en ti o n s to o ther go v er n men ta l a gen ci es o r un i ts o f
go v er n men t n o r co n tr a cts o r a gr eemen ts w i th r egi o n a l cen ter s o r a r ea a gen ci es o n a gi n g (H&S C o de
secti o n 38030).
c. The C o n tr a cto r , a s i n di ca ted bel o w , a gr ees to o bta i n o n e o f the f o l l o w i n g a udi ts:
(1) I f the C o n tr a cto r i s a n o n pr o f i t o r ga n i za ti o n (a s def i n ed i n H&S C o de secti o n 38040) a n d r ecei v es
$25,000 o r mo r e f r o m a n y Sta te a gen cy un der a di r ect ser v i ce co n tr a ct o r a gr eemen t; the C o n tr a cto r
a gr ees to o bta i n a n a n n um si n gl e, o r ga n i za ti o n w i de, f i n a n ci a l a n d co mpl i a n ce a udi t. Sa i d a udi t sha l l
be co n ducted a cco r di n g to Gen er a l l y Accepted Audi ti n g Sta n da r ds. Thi s a udi t do es n o t f ul f i l l the a udi t
r equi r emen ts o f Pa r a gr a ph c(3) bel o w . The a udi t sha l l be co mpl eted by the 15th da y o f the f i f th
mo n th f o l l o w i n g the en d o f the C o n tr a cto r ' s f i sca l yea r , a n d/ o r
(2) I f the C o n tr a cto r i s a n o n pr o f i t o r ga n i za ti o n (a s def i n ed i n H&S C o de secti o n 38040) a n d r ecei v es l ess
tha n $25,000 per yea r f r o m a n y Sta te a gen cy un der a di r ect ser v i ce co n tr a ct o r a gr eemen t, the
C o n tr a cto r a gr ees to o bta i n a bi en n i a l si n gl e, o r ga n i za ti o n w i de f i n a n ci a l a n d co mpl i a n ce a udi t, un l ess
ther e i s ev i den ce o f f r a ud o r o ther v i o l a ti o n o f sta te l a w i n co n n ecti o n w i th thi s Agr eemen t. Thi s a udi t
do es n o t f ul f i l l the a udi t r equi r emen ts o f Pa r a gr a ph c(3) bel o w . The a udi t sha l l be co mpl eted by the
15th da y o f f hs f i f th mo n th f o l l ~ dv i r g ;he en d o f the C o n tr a cto r ' s f i sca l yedi , a r i dl o r
(3) I f the C o n tr a cto r i s a Sta te o r Lo ca l Go v er n men t en ti ty o r N o n pr o f i t o r ga n i za ti o n (a s def i n ed by the
Feder a l O f f i ce o f Ma n a gemen t a n d Budget [O MB] C i r cul a r A- 133) a n d ex pen ds $500,000 o r mo r e i n
Feder a l a w a r ds, the C o n tr a cto r a gr ees to o bta i n a n a n n ua l si n gl e, o r ga n i za ti o n w i de, f i n a n ci a l a n d
co mpl i a n ce a udi t a cco r di n g to the r equi r emen ts speci f i ed i n O MB C i r cul a r A- 133 en ti tl ed "Audi ts o f
Sta tes, Lo ca l Go v er n men ts, a n d N o n -Pr o f i t O r ga n i za ti o n s". An a udi t co n ducted pur sua n t to thi s
pr o v i si o n w i l l f ul f i l l the a udi t r equi r emen ts o utl i n ed i n Pa r a gr a phs c(1) a n d c(2) a bo v e. The a udi t sha l l
Pa ge 15 o f 25
.- ~ ~ ' _"
13. C o n f i den ti a l i ty o f In f o r ma ti o n
a . The C o n tr a c to r a n d i ts empl o yees, a gen ts, o r su b c o n tr a c to r s sha l l pr o tec t f r o m u n a u tho r i zed di sc l o su r e
n a mes a n d o ther i den ti f yi n g i n f o r ma ti o n c o n c er n i n g per so n s ei ther r ec ei v i n g ser v i c es pu r su a n t to thi s
Agr eemen t o r per so n s who se n a mes o r i den ti f yi n g i n f o r ma ti o n b ec o me a v a i l a b l e o r a r e di sc l o sed to the
C o n tr a c to r , i ts empl o yees, a gen ts, o r su b c o n tr a c to r s a s a r esu l t o f ser v i c es per f o r med u n der thi s
Agr eemen t, ex c ept f o r sta ti sti c a l i n f o r ma ti o n n o t i den ti f yi n g a n y su c h per so n .
b . The C o n tr a c to r a n d i ts empl o yees, a gen ts, o r su b c o n tr a c to r s sha l l n o t u se su c h i den ti f yi n g i n f o r ma ti o n f o r
a n y pu r po se o ther tha n c a r r yi n g o u t the C o n tr a c to r ' s o b l i ga ti o n s u n der thi s Agr eemen t.
c . The C o n tr a c to r a n d i ts empl o yees, a gen ts, o r su b c o n tr a c to r s sha l l pr o mptl y tr a n smi t to the C DP H
P r o gr a m C o n tr a c t Ma n a ger a l l r equ ests f o r di sc l o su r e o f su c h i den ti f yi n g i n f o r ma ti o n n o t ema n a ti n g f r o m
the c l i en t o r per so n .
d. The C o n tr a c to r sha l l n o t di sc l o se, ex c ept a s o ther wi se spec i f i c a l l y per mi tted b y thi s Agr eemen t o r
a u tho r i zed b y the c l i en t, a n y su c h i den ti f yi n g i n f o r ma ti o n to a n yo n e o ther tha n C DP H wi tho u t pr i o r wr i tten
a u tho r i za ti o n f r o m the C DP H P r o gr a m C o n tr a c t Ma n a ger , ex c ept i f di sc l o su r e i s r equ i r ed b y Sta te o r
Feder a l l a w.
e. Fo r pu r po ses o f thi s pr o v i si o n , i den ti ty sha l l i n c l u de, b u t n o t b e l i mi ted to n a me, i den ti f yi n g n u mb er ,
symb o l , o r o ther i den ti f yi n g pa r ti c u l a r a ssi gn ed to the i n di v i du a l , su c h a s f i n ger o r v o i c e pr i n t o r a
pho to gr a ph.
f . As deemed a ppl i c a b l e b y C DP H, thi s pr o v i si o n ma y b e su ppl emen ted b y a ddi ti o n a l ter ms a n d c o n di ti o n s
c o v er i n g per so n a l hea l th i n f o r ma ti o n (P HI) o r per so n a l , sen si ti v e, a n d/ o r c o n f i den ti a l i n f o r ma ti o n (P SC I).
Sa i d ter ms a n d c o n di ti o n s wi l l b e o u tl i n ed i n o n e o r mo r e ex hi b i ts tha t wi l l ei ther b e a tta c hed to thi s
Agr eemen t o r i n c o r po r a ted i n to thi s Agr eemen t b y r ef er en c e.
14. Do c u men ts, P u b l i c a ti o n s a n d Wr i tten Repo r ts
(Appl i c a b l e to a gr eemen ts o v er $5,000 u n der whi c h pu b l i c a ti o n s, wr i tten r epo r ts a n d do c u men ts a r e
dev el o ped o r pr o du c ed. Go v er n men t C o de Sec ti o n 7550.)
An y do c u men t, pu b l i c a ti o n o r wr i tten r epo r t (ex c l u di n g pr o gr ess r epo r ts, f i n a n c i a l r epo r ts a n d n o r ma l
c o n tr a c tu a l c o mmu n i c a ti o n s) pr epa r ed a s a r equ i r emen t o f thi s Agr eemen t sha l l c o n ta i n , i n a sepa r a te sec ti o n
pr ec edi n g the ma i n b o dy o f the do c u men t, the n u mb er a n d do l l a r a mo u n ts o f a l l c o n tr a c ts o r a gr eemen ts a n d
su b c o n tr a c ts r el a ti n g to the pr epa r a ti o n o f su c h do c u men t o r r epo r t, i f the to ta l c o st f o r wo r k b y n o n empl o yees
o f the Sta te ex c eeds $5,000.
15. Di spu te Reso l u ti o n P r o c ess
a . A C o n tr a c to r gr i ev a n c e ex i sts when ev er ther e i s a di spu te a r i si n g f r o m C DP H' s a c ti o n i n the
a dmi n i str a ti o n o f a n a gr eemen t. If ther e i s a di spu te o r gr i ev a n c e b etween the C o n tr a c to r a n d C DP H, the
C o n tr a c to r mu st seek r eso l u ti o n u si n g the pr o c edu r e o u tl i n ed b el o w.
(1) The C o n tr a c to r sho u l d f i r st i n f o r ma l l y di sc u ss the pr o b l em wi th the C DP H P r o gr a m C o n tr a c t Ma n a ger .
If the pr o b l em c a n n o t b e r eso l v ed i n f o r ma l l y, the C o n tr a c to r sha l l di r ec t i ts gr i ev a n c e to gether wi th a n y
ev i den c e, i n wr i ti n g, to the pr o gr a m Br a n c h C hi ef . The gr i ev a n c e sha l l sta te the i ssu es i n di spu te, the
l ega l a u tho r i ty o r o ther b a si s f o r the C o n tr a c to r ' s po si ti o n a n d the. r emedy so u ght. The Br a n c h C hi ef
sha l l r en der a dec i si o n wi thi n ten (10) wo r ki n g da ys a f ter r ec ei pt o f the wr i tten gr i ev a n c e f r o m the
C o n tr a c to r . The Br a n c h C hi ef sha l l r espo n d i n wr i ti n g to the C o n tr a c to r i n di c a ti n g the dec i si o n a n d
r ea so n s ther ef o r e. If the C o n tr a c to r di sa gr ees wi th the Br a n c h C hi ef ' s dec i si o n , the C o n tr a c to r ma y
a ppea l to the sec o n d l ev el .
(2) When a ppea l i n g to the sec o n d l ev el , the C o n tr a c to r mu st pr epa r e a n a ppea l i n di c a ti n g the r ea so n s f o r
di sa gr eemen t wi th Br a n c h C hi ef ' s dec i si o n . ' The C o n tr a c to r sha l l i n c l u de wi th the a ppea l a c o py o f the
C o n tr a c to r ' s o r i gi n a l sta temen t o f di spu te a l o n g wi th a n y su ppo r ti n g ev i den c e a n d a c o py o f the
Br a n c h C hi ef ' s dec i si o n . The a ppea l sha l l b e a ddr essed to the Depu ty Di r ec to r o f the di v i si o n i n whi c h
C DP H E x hi b i t D(F) (8/ 10) P a ge 14 o f 25
1 I~(~~
/ /
Pr o per ty ma de, co n cei ved, der i ved f r o m, o r r educed to pr a cti ce by C o n tr a cto r o r C DPH a n d whi ch
r esul t di r ectl y o r i n di r ectl y f r o m thi s Agr eemen t. Thi s i n demn i ty o bl i ga ti o n sha l l a ppl y i r r especti ve o f
whether the i n f r i n gemen t cl a i m i s ba sed o n a pa ten t, tr a dema r k o r co pyr i ght r egi str a ti o n tha t i ssued
a f ter the ef f ecti ve da te o f thi s Agr eemen t. C DPH r eser ves the r i ght to pa r ti ci pa te i n a n d/ o r co n tr o l , a t
C o n tr a cto r ' s ex pen se, a n y such i n f r i n gemen t a cti o n br o ught a ga i n st C DPH.
(2) Sho ul d a n y I n tel l ectua l Pr o per ty l i cen sed by the C o n tr a cto r to C DPH un der thi s Agr eemen t beco me
the subject o f a n I n tel l ectua l Pr o per ty i n f r i n gemen t cl a i m, C o n tr a cto r wi l l ex er ci se i ts a utho r i ty
r ea so n a bl y a n d i n go o d f a i th to pr eser ve C DPH' s r i ght to use the l i cen sed I n tel l ectua l Pr o per ty i n
a cco r da n ce wi th thi s Agr eemen t a t n o ex pen se to C DPH. C DPH sha l l ha ve the r i ght to mo n i to r a n d
a ppea r thr o ugh i ts o wn co un sel (a t C o n tr a cto r ' s ex pen se) i n a n y such cl a i m o r a cti o n . I n the def en se
o r settl emen t o f the cl a i m, C o n tr a cto r ma y o bta i n the r i ght f o r C DPH to co n ti n ue usi n g the l i cen sed
I n tel l ectua l Pr o per ty; o r , r epl a ce o r mo di f y the l i cen sed I n tel l ectua l Pr o per ty so tha t the r epl a ced o r
mo di f i ed I n tel l ectua l Pr o per ty beco mes n o n - i n f r i n gi n g pr o vi ded tha t such r epl a cemen t o r mo di f i ca ti o n
i s f un cti o n a l l y equi va l en t to the o r i gi n a l l i cen sed I n tel l ectua l Pr o per ty. I f such r emedi es a r e n o t
r ea so n a bl y a va i l a bl e, C DPH sha l l be en ti tl ed to a r ef un d o f a l l mo n i es pa i d un der thi s Agr eemen t,
wi tho ut r estr i cti o n o r l i mi ta ti o n o f a n y o ther r i ghts a n d r emedi es a va i l a bl e a t l a w o r i n equi ty.
(3) C o n tr a cto r a gr ees tha t da ma ges a l o n e wo ul d be i n a dequa te to co mpen sa te C DPH f o r br ea ch o f a n y
ter m o f thi s I n tel l ectua l Pr o per ty E x hi bi t by C o n tr a cto r . C o n tr a cto r a ckn o wl edges C DPH wo ul d suf f er
i r r epa r a bl e ha r m i n the even t o f such br ea ch a n d a gr ees C DPH sha l l be en ti tl ed to o bta i n equi ta bl e
r el i ef , i n cl udi n g wi tho ut l i mi ta ti o n a n i n jun cti o n , f r o m a co ur t o f co mpeten t jur i sdi cti o n , wi tho ut
r estr i cti o n o r l i mi ta ti o n o f a n y o ther r i ghts a n d r emedi es a va i l a bl e a t l a w o r i n equi ty.
h. Feder a l Fun di n g
I n a n y a gr eemen t f un ded i n who l e o r i n pa r t by the f eder a l go ver n men t, C DPH ma y a cqui r e a n d ma i n ta i n
the I n tel l ectua l Pr o per ty r i ghts, ti tl e, a n d o wn er shi p, whi ch r esul ts di r ectl y o r i n di r ectl y f r o m the Agr eemen t;
ex cept a s pr o vi ded i n 37 C o de o f Feder a l Regul a ti o n s pa r t 401.14; ho wever , the f eder a l go ver n men t sha l l
ha ve a n o n -ex cl usi ve, n o n tr a n sf er a bl e, i r r evo ca bl e, pa i d- up l i cen se thr o ugho ut the wo r l d to use, dupl i ca te,
o r di spo se o f such I n tel l ectua l Pr o per ty thr o ugho ut the wo r l d i n a n y ma n n er f o r go ver n men ta l pur po ses
a n d to ha ve a n d per mi t o ther s to do so .
i . Sur vi va l
The pr o vi si o n s set f o r th her ei n sha l l sur vi ve a n y ter mi n a ti o n o r ex pi r a ti o n o f thi s Agr eemen t o r a n y pr o ject
schedul e.
11. Ai r o r Wa ter Po l l uti o n Requi r emen ts
An y f eder a l l y f un ded a gr eemen t a n d/ o r subco n tr a ct i n ex cess o f $100,000 must co mpl y wi th the f o l l o wi n g
pr o vi si o n s un l ess sa i d a gr eemen t i s ex empt un der 40 C FR 15 .5 .
a . Go ver n men t co n tr a cto r s a gr ee to co mpl y wi th a l l a ppl i ca bl e sta n da r ds, o r der s, o r r equi r emen ts i ssued
un der secti o n 306 o f the C l ea n Ai r Act [42 U.S.C . 18 5 7(h)] , secti o n 5 08 o f the C l ea n Wa ter Act (33 U.S.C .
1368 ), E x ecuti ve Or der 11738 , a n d E n vi r o n men ta l Pr o tecti o n Agen cy r egul a ti o n s (40 C FR pa r t 15 ).
b. I n sti tuti o n s o f hi gher educa ti o n , ho spi ta l s, n o n pr o f i t o r ga n i za ti o n s a n d co mmer ci a l busi n esses a gr ee to
co mpl y wi th a l l a ppl i ca bl e sta n da r ds, o r der s, o r r equi r emen ts i ssued un der the C l ea n Ai r Act (42 U.S.C .
7401 et seq.), a s a men ded, a n d the Feder a l Wa ter Po l l uti o n C o n tr o l Act (33 U.S.C . 125 1 et seq.), a s
a men ded.
12. Pr i o r Appr o va l o f Tr a i n i n g Semi n a r s, Wo r ksho ps o r C o n f er en ces
C o n tr a cto r sha l l o bta i n pr i o r C DPH a ppr o va l o f the l o ca ti o n , co sts, da tes, a gen da , i n str ucto r s, i n str ucti o n a l
ma ter i a l s, a n d a tten dees a t a n y r ei mbur sa bl e tr a i n i n g semi n a r , wo r ksho p, o r co n f er en ce co n ducted pur sua n t
to thi s Agr eemen t a n d o f a n y r ei mbur sa bl e publ i ci ty o r educa ti o n a l ma ter i a l s to be ma de a va i l a bl e f o r
di str i buti o n . The C o n tr a cto r sha l l a ckn o wl edge the suppo r t o f the Sta te when ever publ i ci zi n g the wo r k un der
thi s Agr eemen t i n a n y medi a . Thi s pr o vi si o n do es n o t a ppl y to n ecessa r y sta f f meeti n gs o r tr a i n i n g sessi o n s
hel d f o r the sta f f o f the C o n tr a cto r o r Subco n tr a cto r to co n duct r o uti n e busi n ess ma tter s.
C DPH E x hi bi t D(F) (8 / 10)
Pa ge 13 o f 25
73
C o n tr a cto r ' s per f o r ma n ce o f thi s Agr eemen t, C o n tr a cto r sha l l o bta i n a l i cen se un der ter ms a ccepta bl e to
C DPH.
f . Wa r r a n ti es
(1) C o n tr a cto r r epr esen ts a n d wa r r a n ts tha t:
(a ) I t i s f r ee to en ter i n to a n d f ul l y per f o r m thi s Agr eemen t.
(b) I t ha s secur ed a n d wi l l secur e a l l r i ghts a n d l i cen ses n ecessa r y f o r i ts per f o r ma n ce o f thi s
Agr eemen t.
(c) Nei ther C o n tr a cto r ' s per f o r ma n ce o f thi s Agr eemen t, n o r the ex er ci se by ei ther Pa r ty o f the r i ghts
gr a n ted i n thi s Agr eemen t, n o r a n y use, r epr o ducti o n , ma n uf a ctur e, sa l e, o f f er to sel l , i mpo r t,
ex po r t, mo di f i ca ti o n , publ i c a n d pr i v a te di spl a y/per f o r ma n ce, di str i buti o n , a n d di spo si ti o n o f the
I n tel l ectua l Pr o per ty ma de, co n cei v ed, der i v ed f r o m, o r r educed to pr a cti ce by C o n tr a cto r o r
C DPH a n d whi ch r esul t di r ectl y o r i n di r ectl y f r o m thi s Agr eemen t wi l l i n f r i n ge upo n o r v i o l a te a n y
I n tel l ectua l Pr o per ty r i ght, n o n -di scl o sur e o bl i ga ti o n , o r o ther pr o pr i eta r y r i ght o r i n ter est o f a n y
thi r d- pa r ty o r en ti ty n o w ex i sti n g un der the l a ws o f , o r her ea f ter ex i sti n g o r i ssued by , a n y sta te,
the Un i ted Sta tes, o r a n y f o r ei gn co un tr y . Ther e i s cur r en tl y n o a ctua l o r thr ea ten ed cl a i m by a n y
such thi r d pa r ty ba sed o n a n a l l eged v i o l a ti o n o f a n y such r i ght by C o n tr a cto r .
(d) Nei ther C o n tr a cto r ' s per f o r ma n ce n o r a n y pa r t o f i ts per f o r ma n ce wi l l v i o l a te the r i ght o f pr i v a cy o f ,
o r co n sti tute a l i bel o r sl a n der a ga i n st a n y per so n o r en ti ty .
(e) I t ha s secur ed a n d wi l l secur e a l l r i ghts a n d l i cen ses n ecessa r y f o r I n tel l ectua l Pr o per ty i n cl udi n g,
but n o t l i mi ted to , co n sen ts, wa i v er s o r r el ea ses f r o m a l l a utho r s o f musi c o r per f o r ma n ces used,
a n d ta l en t (r a di o , tel ev i si o n a n d mo ti o n pi ctur e ta l en t), o wn er s o f a n y i n ter est i n a n d to r ea l esta te,
si tes, l o ca ti o n s, pr o per ty o r pr o ps tha t ma y be used o r sho wn .
(f ) I t ha s n o t gr a n ted a n d sha l l n o t gr a n t to a n y per so n o r en ti ty a n y r i ght tha t wo ul d o r mi ght
der o ga te, en cumber , o r i n ter f er e wi th a n y o f the r i ghts gr a n ted to C DPH i n thi s Agr eemen t.
(g) I t ha s a ppr o pr i a te sy stems a n d co n tr o l s i n pl a ce to en sur e tha t sta te f un ds wi l l n o t be used i n the
per f o r ma n ce o f thi s Agr eemen t f o r the a cq ui si ti o n , o per a ti o n o r ma i n ten a n ce o f co mputer
so f twa r e i n v i o l a ti o n o f co py r i ght l a ws.
(h) I t ha s n o kn o wl edge o f a n y o utsta n di n g. cl a i ms, l i cen ses o r o ther cha r ges, l i en s, o r en cumbr a n ces
o f a n y ki n d o r n a tur e wha tso ev er tha t co ul d a f f ect i n a n y wa y C o n tr a cto r ' s per f o r ma n ce o f thi s
Agr eemen t.
(2) C DPH MAKE S NO WARRANTY THAT THE I NTE LLE C TUAL PROPE RTY RE SULTI NG FROM THI S
AGRE E ME NT DOE S NOT I NFRI NGE UPON ANY PATE NT, TRADE MARK, C OPYRI GHT OR THE
LI KE , NOW E XI STI NG OR SUBSE QUE NTLY I SSUE D.
g. I n tel l ectua l Pr o per ty I n demn i ty
(1) C o n tr a cto r sha l l i n demn i f y , def en d a n d ho l d ha r ml ess C DPH a n d i ts l i cen sees a n d a ssi gn ees, a n d i ts
o f f i cer s, di r ecto r s, empl o y ees, a gen ts, r epr esen ta ti v es, successo r s, a n d user s o f i ts pr o ducts,
("I n demn i tees") f r o m a n d a ga i n st a l l cl a i ms, a cti o n s, da ma ges, l o sses, l i a bi l i ti es (o r a cti o n s o r
pr o ceedi n gs wi th r espect to a n y ther eo f ), whether o r n o t r i ghtf ul , a r i si n g f r o m a n y a n d a l l a cti o n s o r
cl a i ms by a n y thi r d pa r ty o r ex pen ses r el a ted ther eto (i n cl udi n g, but n o t l i mi ted to , a l l l ega l ex pen ses,
co ur t co sts, a n d a tto r n ey ' s f ees i n cur r ed i n i n v esti ga ti n g, pr epa r i n g, ser v i n g a s a wi tn ess i n , o r
def en di n g a ga i n st, a n y such cl a i m, a cti o n , o r pr o ceedi n g, co mmen ced o r thr ea ten ed) to whi ch a n y o f
the I n demn i tees ma y be subj ect, whether o r n o t C o n tr a cto r i s a pa r ty to a n y pen di n g o r thr ea ten ed
l i ti ga ti o n , whi ch a r i se o ut o f o r a r e r el a ted to (i ) the i n co r r ectn ess o r br ea ch o f a n y o f the
r epr esen ta ti o n s, wa r r a n ti es, co v en a n ts o r a gr eemen ts o f C o n tr a cto r per ta i n i n g to I n tel l ectua l Pr o per ty ;
o r (i i ) a n y I n tel l ectua l Pr o per ty i n f r i n gemen t, o r a n y o ther ty pe o f a ctua l o r a l l eged i n f r i n gemen t cl a i m,
a r i si n g o ut o f C DPH' s use, r epr o ducti o n , ma n uf a ctur e, sa l e, o f f er to sel l , di str i buti o n , i mpo r t, ex po r t,
mo di f i ca ti o n , publ i c a n d pr i v a te per f o r ma n ce/di spl a y , l i cen se, a n d di spo si ti o n o f the I n tel l ectua l
C DPH E x hi bi t D(F) (8/10) ~ Pa ge 12 o f 25
' Z
b . Reta i n ed Ri ghts /Li c en se Ri ghts
(1) E x c ept f o r I n tel l ec tu a l P r o per ty ma de, c o n c ei ved, der i ved f r o m, o r r edu c ed to pr a c ti c e b y C o n tr a c to r
o r C DP H a n d whi c h r esu l t di r ec tl y o r i n di r ec tl y f r o m thi s Agr eemen t, C o n tr a c to r sha l l r eta i n ti tl e to a l l
o f i ts I n tel l ec tu a l P r o per ty to the ex ten t su c h I n tel l ec tu a l P r o per ty i s i n ex i sten c e pr i o r to the ef f ec ti ve
da te o f thi s Agr eemen t. C o n tr a c to r her eb y gr a n ts to C DP H, wi tho u t a ddi ti o n a l c o mpen sa ti o n , a
per ma n en t, n o n -ex c l u si ve, r o ya l ty f r ee, pa i d- u p, wo r l dwi de, i r r evo c a b l e, per petu a l , n o n -ter mi n a b l e
l i c en se to u se, r epr o du c e, ma n u f a c tu r e, sel l , o f f er to sel l , i mpo r t, ex po r t, mo di f y, pu b l i c l y a n d pr i va tel y
di spl a y/per f o r m, di str i b u te, a n d di spo se C o n tr a c to r ' s I n tel l ec tu a l P r o per ty wi th the r i ght to su b l i c en se
thr o u gh mu l ti pl e l a yer s, f o r a n y pu r po se wha tso ever , to the ex ten t i t i s i n c o r po r a ted i n the I n tel l ec tu a l
P r o per ty r esu l ti n g f r o m thi s Agr eemen t, u n l ess C o n tr a c to r a ssi gn s a l l r i ghts, ti tl e a n d i n ter est i n the
I n tel l ec tu a l P r o per ty a s set f o r th her ei n .
(2) No thi n g i n thi s pr o vi si o n sha l l r estr i c t, l i mi t, o r o ther wi se pr even t C o n tr a c to r f r o m u si n g a n y i dea s,
c o n c epts, kn o w- ho w, metho do l o gy o r tec hn i qu es r el a ted to i ts per f o r ma n c e u n der thi s Agr eemen t,
pr o vi ded tha t C o n tr a c to r ' s u se do es n o t i n f r i n ge the pa ten t, c o pyr i ght, tr a dema r k r i ghts, l i c en se o r
o ther I n tel l ec tu a l P r o per ty r i ghts o f C DP H o r thi r d pa r ty, o r r esu l t i n a b r ea c h o r def a u l t o f a n y
pr o vi si o n s o f thi s E x hi b i t o r r esu l t i n a b r ea c h o f a n y pr o vi si o n s o f l a w r el a ti n g to c o n f i den ti a l i ty.
c . C o pyr i ght
(1) C o n tr a c to r a gr ees tha t f o r pu r po ses o f c o pyr i ght l a w, a l l wo r ks [a s def i n ed i n P a r a gr a ph a ,
su b pa r a gr a ph (2)(a ) o f thi s pr o vi si o n ] o f a u tho r shi p ma de b y o r o n b eha l f o f C o n tr a c to r i n c o n n ec ti o n
wi th C o n tr a c to r ' s per f o r ma n c e o f thi s Agr eemen t sha l l b e deemed "wo r ks ma de f o r hi r e". C o n tr a c to r
f u r ther a gr ees tha t the wo r k o f ea c h per so n u ti l i z ed b y C o n tr a c to r i n c o n n ec ti o n wi th the per Fo r ma n c e
o f thi s Agr eemen t wi l l b e a "wo r k ma de f o r hi r e," whether tha t per so n i s a n empl o yee o f C o n tr a c to r o r
tha t per so n ha s en ter ed i n to a n a gr eemen t wi th C o n tr a c to r to per f o r m the wo r k. C o n tr a c to r sha l l
en ter i n to a wr i tten a gr eemen t wi th a n y su c h per so n tha t: (i ) a l l wo r k per f o r med f o r C o n tr a c to r sha l l b e
deemed a "wo r k ma de f o r hi r e" u n der the C o pyr i ght Ac t a n d (i i ) tha t per so n sha l l a ssi gn a l l r i ght, ti tl e,
a n d i n ter est to C DP H to a n y wo r k pr o du c t ma de, c o n c ei ved, der i ved f r o m, o r r edu c ed to pr a c ti c e b y
C o n tr a c to r o r C DP H a n d whi c h r esu l t di r ec tl y o r i n di r ec tl y f r o m thi s Agr eemen t.
(2) Al l ma ter i a l s, i n c l u di n g, b u t n o t l i mi ted to , vi su a l wo r ks o r tex t, r epr o du c ed o r di str i b u ted pu r su a n t to
thi s Agr eemen t tha t i n c l u de I n tel l ec tu a l P r o per ty ma de, c o n c ei ved, der i ved f r o m, o r r edu c ed to
pr a c ti c e b y C o n tr a c to r o r C DP H a n d whi c h r esu l t di r ec tl y o r i n di r ec tl y f r o m thi s Agr eemen t, sha l l
i n c l u de C DP H' s n o ti c e o f c o pyr i ght, whi c h sha l l r ea d i n 3mm o r l a r ger typef a c e: "O (E n ter C u r r en t
Yea r e.g., 2007, etc .J , Depa r tmen t o f P u b l i c Hea l th. Thi s ma ter i a l ma y n o t b e r epr o du c ed o r
di ssemi n a ted wi tho u t pr i o r wr i tten per mi ssi o n f r o m the Depa r tmen t o f P u b l i c Hea l th." Thi s n o ti c e
sho u l d b e pl a c ed pr o mi n en tl y o n the ma ter i a l s a n d set a pa r t f r o m o ther ma tter o n the pa ge wher e i t
a ppea r s. Au di o pr o du c ti o n s sha l l c o n ta i n a si mi l a r a u di o n o ti c e o f c o pyr i ght.
d. P a ten t Ri ghts
Wi th r espec t to i n ven ti o n s ma de b y C o n tr a c to r i n the per f o r ma n c e o f thi s Agr eemen t, whi c h di d n o t r esu l t
f r o m r esea r c h a n d devel o pmen t spec i f i c a l l y i n c l u ded i n the Agr eemen ts sc o pe o f wo r k, C o n tr a c to r her eb y
gr a n ts to C DP H a l i c en se a s desc r i b ed u n der Sec ti o n b o f thi s pr o vi si o n f o r devi c es o r ma ter i a l
i n c o r po r a ti n g, o r ma de thr o u gh the u se o f su c h i n ven ti o n s. I f su c h i n ven ti o n s r esu l t f r o m r esea r c h a n d
devel o pmen t wo r k spec i f i c a l l y i n c l u ded wi thi n the Agr eemen ts sc o pe o f wo r k, then C o n tr a c to r a gr ees to
a ssi gn to C DP H, wi tho u t a ddi ti o n a l c o mpen sa ti o n , a l l i ts r i ght, ti tl e a n d i n ter est i n a n d to su c h i n ven ti o n s
a n d to a ssi st C DP H i n sec u r i n g Un i ted Sta tes a n d f o r ei gn pa ten ts wi th r espec t ther eto .
e. Thi r d- P a r ty I n tel l ec tu a l P r o per ty
E x c ept a s pr o vi ded her ei n , C o n tr a c to r a gr ees tha t i ts per f o r ma n c e o f thi s Agr eemen t sha l l n o t b e
depen den t u po n o r i n c l u de a n y I n tel l ec tu a l P r o per ty o f C o n tr a c to r o r thi r d pa r ty wi tho u t f i r st: (i ) o b ta i n i n g
C DP H' s pr i o r wr i tten a ppr o va l ; a n d (i i ) gr a n ti n g to o r o b ta i n i n g f o r C DP H, wi tho u t a ddi ti o n a l c o mpen sa ti o n ,
a l i c en se, a s desc r i b ed i n Sec ti o n b o f thi s pr o vi si o n , f o r a n y o f C o n tr a c to r ' s o r thi r d- pa r ty' s I n tel l ec tu a l
P r o per ty i n ex i sten c e pr i o r to the ef f ec ti ve da te o f thi s Agr eemen t. I f su c h a l i c en se u po n the these ter ms
i s u n a tta i n a b l e, a n d C DP H deter mi n es tha t the I n tel l ec tu a l P r o per ty sho u l d b e i n c l u ded i n o r i s r equ i r ed f o r
C DP H E x hi b i t D(F) (8/10) ~ U/ ~ P a ge 11 o f 25
i ~
c. I t i s mutua l l y a gr eed tha t i f the C o n gr ess do es n o t a ppr o pr i a te suf f i ci en t f un ds f o r the pr o gr a m, thi s
Agr eemen t sha l l be a men ded to r ef l ect a n y r educti o n i n f un ds.
C DPH ha s the o pti o n to i n v a l i da te o r ca n cel the Agr eemen t w i th 30- da ys a dv a n ce w r i tten n o ti ce o r to
a men d the Agr eemen t to r ef l ect a n y r educti o n i n f un ds.
10. I n tel l ectua l Pr o per ty Ri ghts
a . Ow n er shi p
(1) E x cept w her e C DPH ha s a gr eed i n a si gn ed w r i ti n g to a ccept a l i cen se, C DPH sha l l be a n d r ema i n ,
w i tho ut a ddi ti o n a l co mpen sa ti o n , the so l e o w n er o f a n y a n d a l l r i ghts, ti tl e a n d i n ter est i n a l l I n tel l ectua l
Pr o per ty, f r o m the mo men t o f cr ea ti o n , w hether o r n o t j o i n tl y co n cei v ed, tha t a r e ma de, co n cei v ed,
der i v ed f r o m, o r r educed to pr a cti ce by C o n tr a cto r o r C DPH a n d w hi ch r esul t di r ectl y o r i n di r ectl y f r o m
thi s Agr eemen t.
(2) Fo r the pur po ses o f thi s Agr eemen t, I n tel l ectua l Pr o per ty mea n s r eco gn i zed pr o tecta bl e r i ghts a n d
i n ter est such a s: pa ten ts, (w hether o r n o t i ssued) co pyr i ghts, tr a dema r ks, ser v i ce ma r ks, a ppl i ca ti o n s
f o r a n y o f the f o r ego i n g, i n v en ti o n s, tr a de secr ets, tr a de dr ess, l o go s, i n si gn i a , co l o r co mbi n a ti o n s,
sl o ga n s, mo r a l r i ghts, r i ght o f publ i ci ty, a utho r ' s r i ghts, co n tr a ct a n d l i cen si n g r i ghts, w o r ks, ma sk
w o r ks, i n dustr i a l desi gn r i ghts, r i ghts o f pr i o r i ty, kn o w ho w , desi gn f l o w s, metho do l o gi es, dev i ces,
busi n ess pr o cesses, dev el o pmen ts, i n n o v a ti o n s, go o d w i l l a n d a l l o ther l ega l r i ghts pr o tecti n g
i n ta n gi bl e pr o pr i eta r y i n f o r ma ti o n a s ma y ex i st n o w a n d/ o r her e a f ter co me i n to ex i sten ce, a n d a l l
r en ew a l s a n d ex ten si o n s, r ega r dl ess o f w hether tho se r i ghts a r i se un der the l a w s o f the Un i ted Sta tes,
o r a n y o ther sta te, co un tr y o r j ur i sdi cti o n .
(a ) Fo r the pur po ses o f the def i n i ti o n o f I n tel l ectua l Pr o per ty, "w o r ks" mea n s a l l l i ter a r y w o r ks, w r i ti n gs
a n d pr i n ted ma tter i n cl udi n g the medi um by w hi ch they a r e r eco r ded o r r epr o duced, pho to gr a phs,
a r t w o r k, pi cto r i a l a n d gr a phi c r epr esen ta ti o n s a n d w o r ks o f a si mi l a r n a tur e, f i l m, mo ti o n pi ctur es,
di gi ta l i ma ges, a n i ma ti o n cel l s, a n d o ther a udi o v i sua l w o r ks i n cl udi n g po si ti v es a n d n ega ti v es
ther eo f , so un d r eco r di n gs, ta pes, educa ti o n a l ma ter i a l s, i n ter a cti v e v i deo s a n d a n y o ther ma ter i a l s
o r pr o ducts cr ea ted, pr o duced, co n ceptua l i zed a n d f i x ed i n a ta n gi bl e medi um o f ex pr essi o n . I t
i n cl udes pr el i mi n a r y a n d f i n a l pr o ducts a n d a n y ma ter i a l s a n d i n f o r ma ti o n dev el o ped f o r the
pur po ses o f pr o duci n g tho se f i n a l pr o ducts. Wo r ks do es n o t i n cl ude a r ti cl es submi tted to peer
r ev i ew o r r ef er en ce j o ur n a l s o r i n depen den t r esea r ch pr o j ects.
(3) I n the per f o r ma n ce o f thi s Agr eemen t, C o n tr a cto r w i l l ex er ci se a n d uti l i ze cer ta i n o f i ts I n tel l ectua l
Pr o per ty i n ex i sten ce pr i o r to the ef f ecti v e da te o f thi s Agr eemen t. I n a ddi ti o n , un der thi s Agr eemen t,
C o n tr a cto r ma y a ccess a n d uti l i ze cer ta i n o f C DPH' s I n tel l ectua l Pr o per ty i n ex i sten ce pr i o r to the
ef f ecti v e da te o f thi s Agr eemen t. E x cept a s o ther w i se set f o r th her ei n , C o n tr a cto r sha l l n o t use a n y o f
C DPH' s I n tel l ectua l Pr o per ty n o w ex i sti n g o r her ea f ter ex i sti n g f o r a n y pur po ses w i tho ut the pr i o r
w r i tten per mi ssi o n o f C DPH. E x cept a s o ther w i se set f o r th her ei n , n ei ther the C o n tr a cto r n o r
C DPH sha l l gi v e a n y o w n er shi p i n ter est i n o r r i ghts to i ts I n tel l ectua l Pr o per ty to the o ther
Pa r ty. I f dur i n g the ter m o f thi s Agr eemen t, C o n tr a cto r a ccesses a n y thi r d- pa r ty I n tel l ectua l Pr o per ty
tha t i s l i cen sed to C DPH, C o n tr a cto r a gr ees to a bi de by a l l l i cen se a n d co n f i den ti a l i ty r estr i cti o n s
a ppl i ca bl e to C DPH i n the thi r d- pa r ty' s l i cen se a gr eemen t.
(4) C o n tr a cto r a gr ees to co o per a te w i th C DPH i n esta bl i shi n g o r ma i n ta i n i n g C DPH' s ex cl usi v e r i ghts i n
the I n tel l ectua l Pr o per ty, a n d i n a ssur i n g C DPH' s so l e r i ghts a ga i n st thi r d pa r ti es w i th r espect to the
I n tel l ectua l Pr o per ty. I f the C o n tr a cto r en ter s i n to a n y a gr eemen ts o r subco n tr a cts w i th o ther pa r ti es
i n o r der to per f o r m thi s Agr eemen t, C o n tr a cto r sha l l r eq ui r e the ter ms o f the Agr eemen ts) to i n cl ude
a l l I n tel l ectua l Pr o per ty pr o v i si o n s. Such ter ms must i n cl ude, but a r e n o t l i mi ted to , the subco n tr a cto r
a ssi gn i n g a n d a gr eei n g to a ssi gn to C DPH a l l r i ghts, ti tl e a n d i n ter est i n I n tel l ectua l Pr o per ty ma de,
co n cei v ed, der i v ed f r o m, o r r educed to pr a cti ce by the subco n tr a cto r , C o n tr a cto r o r C DPH a n d w hi ch
r esul t di r ectl y o r i n di r ectl y f r o m thi s Agr eemen t o r a n y subco n tr a ct.
(5) C o n tr a cto r f ur ther a gr ees to a ssi st a n d co o per a te w i th C DPH i n a l l r ea so n a bl e r espects, a n d ex ecute
a l l do cumen ts a n d, subj ect to r ea so n a bl e a v a i l a bi l i ty, gi v e testi mo n y a n d ta ke a l l f ur ther a cts
r ea so n a bl y n ecessa r y to a cq ui r e, tr a n sf er , ma i n ta i n , a n d en f o r ce C DPH' s I n tel l ectua l Pr o per ty r i ghts
a n d i n ter ests.
Pa ge 10 o f 25
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C a l i f o r n i a Depa r tmen t o f Publ i c H ea l th - Speci a l Ter ms a n d C o n di ti o n s E x h i bi t D (F)
r evi ew a n d to co py a n y r eco r ds a n d suppo r ti n g do cumen ta ti o n per ta i n i n g to th e per f o r ma n ce o f th i s
Agr eemen t. C o n tr a cto r a gr ees to a l l o w th e a udi to r s) a ccess to such r eco r ds dur i n g n o r ma l busi n ess
h o ur s a n d to a l l o w i n ter vi ews o f a n y empl o yees wh o mi gh t r ea so n a bl y h a ve i n f o r ma ti o n r el a ted to such
r eco r ds. Fur th er , th e C o n tr a cto r a gr ees to i n cl ude a si mi l a r r i gh t o f th e Sta te to a udi t r eco r ds a n d
i n ter vi ew sta f f i n a n y subco n tr a ct r el a ted to per f o r ma n ce o f th i s Agr eemen t. (GC 8546.7, C C R Ti tl e 2,
Secti o n 1896).
d. Th e C o n tr a cto r a n d/ o r Subco n tr a cto r sh a l l pr eser ve a n d ma ke a va i l a bl e h i s/ h er r eco r ds (1) f o r a per i o d o f
th r ee yea r s f r o m th e da te o f f i n a l pa ymen t un der th i s Agr eemen t, a n d (2) f o r such l o n ger per i o d, i f a n y, a s
i s r eq ui r ed by a ppl i ca bl e sta tute, by a n y o th er pr o vi si o n o f th i s Agr eemen t, o r by subpa r a gr a ph s (1) o r (2)
bel o w.
(1) I f th i s Agr eemen t i s co mpl etel y o r pa r ti a l l y ter mi n a ted, th e r eco r ds r el a ti n g to th e wo r k ter mi n a ted sh a l l
be pr eser ved a n d ma de a va i l a bl e f o r a per i o d o f th r ee yea r s f r o m th e da te o f a n y r esul ti n g f i n a l
settl emen t.
(2) I f a n y l i ti ga ti o n , cl a i m, n ego ti a ti o n , a udi t, o r o th er a cti o n i n vo l vi n g th e r eco r ds h a s been sta r ted bef o r e
th e ex pi r a ti o n o f th e th r ee- yea r per i o d, th e r eco r ds sh a l l be r eta i n ed un ti l co mpl eti o n o f th e a cti o n a n d
r eso l uti o n o f a l l i ssues wh i ch a r i se f r o m i t, o r un ti l th e en d o f th e r egul a r th r ee- yea r per i o d, wh i ch ever
i s l a ter .
e. Th e C o n tr a cto r a n d/ o r Subco n tr a cto r sh a l l co mpl y wi th th e a bo ve r eq ui r emen ts a n d be a wa r e o f th e
pen a l ti es f o r vi o l a ti o n s o f f r a ud a n d f o r o bstr ucti o n o f i n vesti ga ti o n a s set f o r th i n Publ i c C o n tr a ct C o de
10115.10, i f a ppl i ca bl e.
f . Th e C o n tr a cto r a n d/ o r Subco n tr a cto r ma y, a t i ts di scr eti o n , f o l l o wi n g r ecei pt o f f i n a l pa ymen t un der th i s
Agr eemen t, r educe i ts a cco un ts, bo o ks a n d r eco r ds r el a ted to th i s Agr eemen t to mi cr o f i l m, co mputer di sk,
C D ROM, o r o th er da ta sto r a ge medi um. Upo n r eq uest by a n a uth o r i zed r epr esen ta ti ve to i n spect, a udi t
o r o bta i n co pi es o f sa i d r eco r ds, th e C o n tr a cto r a n d/ o r Subco n tr a cto r must suppl y o r ma ke a va i l a bl e
a ppl i ca bl e devi ces, h a r dwa r e, a n d/ o r so f twa r e n ecessa r y to vi ew, co py a n d/ o r pr i n t sa i d r eco r ds.
Appl i ca bl e devi ces ma y i n cl ude, but a r e n o t l i mi ted to , mi cr o f i l m r ea der s a n d mi cr o f i l m pr i n ter s, etc.
g. Th e C o n tr a cto r sh a l l , i f a ppl i ca bl e, co mpl y wi th th e Si n gl e Audi t Act a n d th e a udi t r epo r ti n g r eq ui r emen ts
set f o r th i n OMB C i r cul a r A- 133.
8. Si te I n specti o n
Th e Sta te, th r o ugh a n y a uth o r i zed r epr esen ta ti ves, h a s th e r i gh t a t a l l r ea so n a bl e ti mes to i n spect o r o th er wi se
eva l ua te th e wo r k per f o r med o r bei n g per f o r med h er eun der i n cl udi n g subco n tr a ct suppo r ted a cti vi ti es a n d th e
pr emi ses i n wh i ch i t i s bei n g per f o r med. I f a n y i n specti o n o r eva l ua ti o n i s ma de o f th e pr emi ses o f th e
C o n tr a cto r o r Subco n tr a cto r , th e C o n tr a cto r sh a l l pr o vi de a n d sh a l l r eq ui r e Subco n tr a cto r s to pr o vi de a l l
r ea so n a bl e f a ci l i ti es a n d a ssi sta n ce f o r th e sa f ety a n d co n ven i en ce o f th e a uth o r i zed r epr esen ta ti ves i n th e
per f o r ma n ce o f th ei r duti es. Al l i n specti o n s a n d eva l ua ti o n s sh a l l be per f o r med i n such a ma n n er a s wi l l n o t
un dul y del a y th e wo r k.
9. Feder a l C o n tr a ct Fun ds
(Appl i ca bl e o n l y to th a t po r ti o n o f a n a gr eemen t f un ded i n pa r t o r wh o l e wi th f eder a l f un ds.)
a . I t i s mutua l l y un der sto o d between th e pa r ti es th a t th i s Agr eemen t ma y h a ve been wr i tten bef o r e
a scer ta i n i n g th e a va i l a bi l i ty o f co n gr essi o n a l a ppr o pr i a ti o n o f f un ds, f o r th e mutua l ben ef i t o f bo th pa r ti es,
i n o r der to a vo i d pr o gr a m a n d f i sca l del a ys wh i ch wo ul d o ccur i f th e Agr eemen t wer e ex ecuted a f ter th a t
deter mi n a ti o n wa s ma de.
b. Th i s a gr eemen t i s va l i d a n d en f o r cea bl e o n l y i f suf f i ci en t f un ds a r e ma de a va i l a bl e to th e Sta te by th e
Un i ted Sta tes Go ver n men t f o r th e f i sca l yea r s co ver ed by th e ter m o f th i s Agr eemen t. I n a ddi ti o n , th i s
Agr eemen t i s subject to a n y a ddi ti o n a l r estr i cti o n s, l i mi ta ti o n s, o r co n di ti o n s en a cted by th e C o n gr ess o r
a n y sta tute en a cted by th e C o n gr ess wh i ch ma y a f f ect th e pr o vi si o n s, ter ms o r f un di n g o f th i s Agr eemen t
i n a n y ma n n er .
C DPH E x h i bi t D(F) (8/ 10) ~/ ~ Pa ge 9 o f 25
7
(1) Upo n r ec ei pt o f a w r i tten n o ti c e f r o m C DP H r eq u i r i n g the su b sti tu ti o n a n d/ o r ter mi n a ti o n o f a
su b c o n tr a c t, the C o n tr a c to r sha l l ta ke steps to en su r e the c o mpl eti o n o f a n y w o r k i n pr o g r ess a n d
sel ec t a r epl a c emen t, i f a ppl i c a b l e, w i thi n 30 c a l en da r da ys, u n l ess a l o n g er per i o d i s a g r eed to b y
C DP H.
c . Ac tu a l su b c o n tr a c ts (i .e., w r i tten a g r eemen t b etw een the C o n tr a c to r a n d a su b c o n tr a c to r ) o f $5,000 o r
mo r e a r e su b jec t to the pr i o r r evi ew a n d w r i tten a ppr o va l o f C DP H. C DP H ma y, a t i ts di sc r eti o n , el ec t to
w a i ve thi s r i g ht. Al l su c h w a i ver s sha l l b e c o n f i r med i n w r i ti n g b y C DP H.
d. C o n tr a c to r sha l l ma i n ta i n a c o py o f ea c h su b c o n tr a c t en ter ed i n to i n su ppo r t o f thi s Ag r eemen t a n d sha l l ,
u po n r eq u est b y C DP H, ma ke c o pi es a va i l a b l e f o r a ppr o va l , i n spec ti o n , o r a u di t.
e. C DP H a ssu mes n o r espo n si b i l i ty f o r the pa ymen t o f su b c o n tr a c to r s u sed i n the per f o r ma n c e o f thi s
Ag r eemen t. C o n tr a c to r a c c epts so l e r espo n si b i l i ty f o r the pa ymen t o f su b c o n tr a c to r s u sed i n the
per f o r ma n c e o f thi s Ag r eemen t.
f . The C o n tr a c to r i s r espo n si b l e f o r a l l per f o r ma n c e r eq u i r emen ts u n der thi s Ag r eemen t even tho u g h
per f o r ma n c e ma y b e c a r r i ed o u t thr o u g h a su b c o n tr a c t.
g . The C o n tr a c to r sha l l en su r e tha t a l l su b c o n tr a c ts f o r ser vi c es i n c l u de pr o vi si o n s) r eq u i r i n g c o mpl i a n c e
w i th a ppl i c a b l e ter ms a n d c o n di ti o n s spec i f i ed i n thi s Ag r eemen t.
The C o n tr a c to r a g r ees to i n c l u de the f o l l o w i n g c l a u se, r el eva n t to r ec o r d r eten ti o n , i n a l l su b c o n tr a c ts f o r
ser vi c es:
"(Su b c o n tr a c to r Na me) a g r ees to ma i n ta i n a n d pr eser ve, u n ti l thr ee yea r s a f ter ter mi n a ti o n o f
(Ag r eemen t Nu mb er ) a n d f i n a l pa ymen t f r o m C DP H to the C o n tr a c to r , to per mi t C DP H o r a n y du l y
a u tho r i zed r epr esen ta ti ve, to ha ve a c c ess to , ex a mi n e o r a u di t a n y per ti n en t b o o ks, do c u men ts,
pa per s a n d r ec o r ds r el a ted to thi s su b c o n tr a c t a n d to a l l o w i n ter vi ew s o f a n y empl o yees w ho
mi g ht r ea so n a b l y ha ve i n f o r ma ti o n r el a ted to su c h r ec o r ds."
Un l ess o ther w i se sti pu l a ted i n w r i ti n g b y C DP H, the C o n tr a c to r sha l l b e the su b c o n tr a c to r ' s so l e po i n t o f
c o n ta c t f o r a l l ma tter s r el a ted to per f o r ma n c e a n d pa ymen t u n der thi s Ag r eemen t.
C o n tr a c to r sha l l , a s a ppl i c a b l e, a dvi se a l l su b c o n tr a c to r s o f thei r o b l i g a ti o n s pu r su a n t to the f o l l o w i n g
n u mb er ed pr o vi si o n s o f thi s E x hi b i t: 1, 2, 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, 17, 19, 20, 24, a n d 31 o r o ther
n u mb er ed pr o vi si o n s her ei n tha t deemed a ppl i c a b l e.
6. In c o me Restr i c ti o n s
Un l ess o ther w i se sti pu l a ted i n thi s Ag r eemen t, the C o n tr a c to r a g r ees tha t a n y r ef u n ds, r eb a tes, c r edi ts, o r
o ther a mo u n ts (i n c l u di n g a n y i n ter est ther eo n ) a c c r u i n g to o r r ec ei ved b y the C o n tr a c to r u n der thi s Ag r eemen t
sha l l b e pa i d b y the C o n tr a c to r to C DP H, to the ex ten t tha t they a r e pr o per l y a l l o c a b l e to c o sts f o r w hi c h the
C o n tr a c to r ha s b een r ei mb u r sed b y C DP H u n der thi s Ag r eemen t.
7. Au di t a n d Rec o r d Reten ti o n
(Appl i c a b l e to a g r eemen ts i n ex c ess o f $10,000.)
a . The C o n tr a c to r a n d/ o r Su b c o n tr a c to r sha l l ma i n ta i n b o o ks, r ec o r ds, do c u men ts, a n d o ther evi den c e,
a c c o u n ti n g pr o c edu r es a n d pr a c ti c es, su f f i c i en t to pr o per l y r ef l ec t a l l di r ec t a n d i n di r ec t c o sts o f w ha tever
n a tu r e c l a i med to ha ve b een i n c u r r ed i n the per f o r ma n c e o f thi s Ag r eemen t, i n c l u di n g a n y ma tc hi n g c o sts
a n d ex pen ses. The f o r eg o i n g c o n sti tu tes "r ec o r ds" f o r the pu r po se o f thi s pr o vi si o n .
b . The C o n tr a c to r ' s a n d/ o r su b c o n tr a c to r ' s f a c i l i ty o r o f f i c e o r su c h pa r t ther eo f a s ma y b e en g a g ed i n the
per f o r ma n c e o f thi s Ag r eemen t a n d hi s/ her r ec o r ds sha l l b e su b jec t a t a l l r ea so n a b l e ti mes to i n spec ti o n ,
a u di t, a n d r epr o du c ti o n .
c . C o n tr a c to r a g r ees tha t C DP H, the Depa r tmen t o f Gen er a l Ser vi c es, the Bu r ea u o f Sta te Au di ts, o r thei r
desi g n a ted r epr esen ta ti ves i n c l u di n g the C o mptr o l l er Gen er a l o f the Un i ted Sta tes sha l l ha ve the r i g ht to
C DP H E x hi b i t D(F) (8/ 10) P a g e 8 o f 25
~/ ~""
SO
(e) The C o n tr a c to r a n d/ o r Su b c o n tr a c to r , i f n o t a sel f -i n su r ed go ver n men t a n d/ o r pu b l i c en ti ty , mu st
pr o vi de evi den c e, tha t a n y r eq u i r ed c er ti f i c a tes o f i n su r a n c e c o n ta i n the f o l l o w i n g pr o vi si o n s:
[1] The i n su r er w i l l n o t c a n c el the i n su r ed' s c o ver a ge w i tho u t gi vi n g thi r ty (30) c a l en da r da y s pr i o r
w r i tten n o ti c e to the Sta te (C a l i f o r n i a Depa r tmen t o f P u b l i c Hea l th (C DP H)).
[2] The Sta te o f C a l i f o r n i a , i ts o f f i c er s, a gen ts, empl o y ees, a n d ser va n ts a r e i n c l u ded a s
a ddi ti o n a l i n su r eds, b u t o n l y w i th r espec t to w o r k per f o r med f o r the Sta te u n der thi s
Agr eemen t a n d a n y ex ten si o n o r c o n ti n u a ti o n o f thi s Agr eemen t.
[3] The i n su r a n c e c a r r i er sha l l n o ti f y C DP H, i n w r i ti n g, o f the C o n tr a c to r ' s f a i l u r e to pa y
pr emi u ms; i ts c a n c el l a ti o n o f su c h po l i c i es; o r a n y o ther su b sta n ti a l c ha n ge, i n c l u di n g, b u t n o t
l i mi ted to , the sta tu s, c o ver a ge, o r sc o pe o f the r eq u i r ed i n su r a n c e. Su c h n o ti c es sha l l
c o n ta i n a r ef er en c e to ea c h a gr eemen t n u mb er f o r w hi c h the i n su r a n c e w a s o b ta i n ed.
(f ) The C o n tr a c to r a n d/ o r Su b c o n tr a c to r i s her eb y a dvi sed tha t c o pi es o f c er ti f i c a tes o f i n su r a n c e
ma y b e su b jec t to r evi ew a n d a ppr o va l b y the Depa r tmen t o f Gen er a l Ser vi c es (DGS), O f f i c e o f
Ri sk a n d In su r a n c e Ma n a gemen t. The C o n tr a c to r sha l l b e n o ti f i ed b y C DP H, i n w r i ti n g, i f thi s
pr o vi si o n i s a ppl i c a b l e to thi s Agr eemen t. If DGS a ppr o va l o f the c er ti f i c a te o f i n su r a n c e i s
r eq u i r ed, the C o n tr a c to r a gr ees tha t n o w o r k o r ser vi c es sha l l b e per f o r med pr i o r to o b ta i n i n g sa i d
a ppr o va l .
(g) In the even t the C o n tr a c to r a n d/ o r Su b c o n tr a c to r f a i l s to keep i n su r a n c e c o ver a ge, a s r eq u i r ed
her ei n , i n ef f ec t a t a l l ti mes du r i n g vehi c l e po ssessi o n , C DP H ma y , i n a ddi ti o n to a n y o ther
r emedi es i t ma y ha ve, ter mi n a te thi s Agr eemen t u po n the o c c u r r en c e o f su c h even t.
5. Su b c o n tr a c t Req u i r emen ts
(Appl i c a b l e to a gr eemen ts u n der w hi c h ser vi c es a r e to b e per f o r med b y su b c o n tr a c to r s i n c l u di n g i n depen den t
c o n su l ta n ts.)
a . P r i o r w r i tten a u tho r i z a ti o n w i l l b e r eq u i r ed b ef o r e the C o n tr a c to r en ter s i n to o r i s r ei mb u r sed f o r a n y
su b c o n tr a c t f o r ser vi c es c o sti n g $5,000 o r mo r e. E x c ept a s i n di c a ted i n P a r a gr a ph a (3) her ei n , w hen
sec u r i n g su b c o n tr a c ts f o r ser vi c es c o sti n g $5,000, the C o n tr a c to r sha l l o b ta i n a t l ea st thr ee b i ds o r ju sti f y
a so l e so u r c e a w a r d.
(1) The C o n tr a c to r mu st pr o vi de i n i ts r eq u est f o r a u tho r i z a ti o n , a l l i n f o r ma ti o n n ec essa r y f o r eva l u a ti n g
the n ec essi ty o r desi r a b i l i ty o f i n c u r r i n g su c h c o st.
(2) The Sta te ma y i den ti f y the i n f o r ma ti o n n eeded to f u l f i l l thi s r eq u i r emen t.
(3) Su b c o n tr a c ts per f o r med b y the f o l l o w i n g en ti ti es o r f o r the ser vi c e ty pes l i sted b el o w a r e ex empt f r o m
the b i ddi n g a n d so l e so u r c e ju sti f i c a ti o n r eq u i r emen ts:
(a ) A l o c a l go ver n men ta l en ti ty o r the f eder a l go ver n men t,
(b ) A Sta te c o l l ege o r u n i ver si ty f r o m a n y Sta te,
(c ) A J o i n t P o w er s Au tho r i ty ,
(d) An a u x i l i a r y o r ga n i z a ti o n o f a C a l i f o r n i a Sta te U n i ver si ty o r a C a l i f o r n i a c o mmu n i ty c o l l ege,
(e) A f o u n da ti o n o r ga n i z ed to su ppo r t the Bo a r d o f Go ver n o r s o f the C a l i f o r n i a C o mmu n i ty C o l l eges,
(f ) An a u x i l i a r y o r ga n i z a ti o n o f the Stu den t Ai d C o mmi ssi o n esta b l i shed u n der E du c a ti o n C o de
69522,
(g) E n ti ti es o f a n y ty pe tha t w i l l pr o vi de su b ven ti o n a i d o r di r ec t ser vi c es to the pu b l i c ,
(h) E n ti ti es a n d/ o r ser vi c e ty pes i den ti f i ed a s ex empt f r o m a dver ti si n g i n Sta te C o n tr a c ti n g Ma n u a l
5.80. Vi ew thi s pu b l i c a ti o n a t the f o l l o w i n g In ter n et a ddr ess:
http:// w w w .o l s.dgs.c a .go v/C o n tr a c t+Ma n u a l/ C ha pter s4thr o u gh6.htm.
C DP H r eser ves the r i ght to a ppr o ve o r di sa ppr o ve the sel ec ti o n o f su b c o n tr a c to r s a n d w i th a dva n c e
w r i tten n o ti c e, r eq u i r e the su b sti tu ti o n o f su b c o n tr a c to r s a n d r eq u i r e the C o n tr a c to r to ter mi n a te
su b c o n tr a c ts en ter ed i n to i n su ppo r t o f thi s Agr eemen t.
C DP H E x hi b i t D(F) (8/ 10) ~~_. P a ge 7 o f 25
W i th i n si x ty (60) c a l en da r da y s pr i o r to th e ter mi n a ti o n o r en d o f th i s Agr eemen t, th e C o n tr a c to r sh a l l
pr o vi de a f i n a l i n ven to r y r epo r t o f equ i pmen t a n d/ o r pr o per ty to th e C DP H P r o gr a m C o n tr a c t Ma n a ger a n d
sh a l l , a t th a t ti me, qu er y C DP H a s to th e r equ i r emen ts, i n c l u di n g th e ma n n er a n d meth o d, o f r etu r n i n g
sta te equ i pmen t a n d/ o r pr o per ty to C DP H . Fi n a l di spo si ti o n o f equ i pmen t a n d/ o r pr o per ty sh a l l b e a t
C DP H ex pen se a n d a c c o r di n g to C DP H i n str u c ti o n s. E qu i pmen t a n d/ o r pr o per ty di spo si ti o n i n str u c ti o n s
sh a l l b e i ssu ed b y C DP H i mmedi a tel y a f ter r ec ei pt, o f th e f i n a l i n ven to r y r epo r t. At th e ter mi n a ti o n o r
c o n c l u si o n o f th i s Agr eemen t, C DP H ma y a t i ts di sc r eti o n , a u th o r i ze th e c o n ti n u ed u se o f sta te equ i pmen t
a n d/ o r pr o per ty f o r per f o r ma n c e o f wo r k u n der a di f f er en t C DP H a gr eemen t.
g. Mo to r Veh i c l es
(Appl i c a b l e o n l y i f mo to r veh i c l es a r e pu r c h a sed/ r ei mb u r sed wi th a gr eemen t f u n ds o r f u r n i sh ed b y C DP H
u n der th i s Agr eemen t.)
(1) I f mo to r veh i c l es a r e pu r c h a sed/ r ei mb u r sed wi th .a gr eemen t f u n ds o r f u r n i sh ed b y C DP H u n der th e
ter ms o f th i s Agr eemen t, wi th i n th i r ty (30) c a l en da r da y s pr i o r to th e ter mi n a ti o n o r en d o f th i s
Agr eemen t, th e C o n tr a c to r a n d/ o r Su b c o n tr a c to r sh a l l r etu r n su c h veh i c l es to C DP H a n d sh a l l del i ver
a l l n ec essa r y do c u men ts o f ti tl e o r r egi str a ti o n to en a b l e th e pr o per tr a n sf er o f a ma r keta b l e ti tl e to
C DP H .
(2) I f mo to r veh i c l es a r e pu r c h a sed/ r ei mb u r sed wi th a gr eemen t f u n ds o r f u r n i sh ed b y C DP H u n der th e
ter ms o f th i s Agr eemen t, th e Sta te o f C a l i f o r n i a sh a l l b e th e l ega l o wn er o f sa i d mo to r veh i c l es a n d th e
C o n tr a c to r sh a l l b e th e r egi ster ed o wn er . Th e C o n tr a c to r a n d/ o r a su b c o n tr a c to r ma y o n l y u se sa i d
veh i c l es f o r per f o r ma n c e a n d u n der th e ter ms o f th i s Agr eemen t.
(3) Th e C o n tr a c to r a n d/ o r Su b c o n tr a c to r a gr ee th a t a l l o per a to r s o f mo to r veh i c l es,
pu r c h a sed/ r ei mb u r sed wi th a gr eemen t f u n ds o r f u r n i sh ed b y C DP H u n der th e ter ms o f th i s
Agr eemen t, sh a l l h o l d a va l i d Sta te o f C a l i f o r n i a dr i ver ' s l i c en se. I n th e even t th a t ten o r mo r e
pa ssen ger s a r e to b e tr a n spo r ted i n a n y o n e veh i c l e, th e o per a to r sh a l l a l so h o l d a Sta te o f C a l i f o r n i a
C l a ss B dr i ver ' s l i c en se.
(4) I f a n y mo to r veh i c l e i s pu r c h a sed/ r ei mb u r sed wi th a gr eemen t f u n ds o r f u r n i sh ed b y C DP H u n der th e
ter ms o f th i s Agr eemen t, th e C o n tr a c to r a n d/ o r Su b c o n tr a c to r , a s a ppl i c a b l e, sh a l l pr o vi de, ma i n ta i n ,
a n d c er ti f y th a t, a t a mi n i mu m, th e f o l l o wi n g ty pe a n d a mo u n t o f a u to mo b i l e l i a b i l i ty i n su r a n c e i s i n
ef f ec t du r i n g th e ter m o f th i s Agr eemen t o r a n y ex ten si o n per i o d du r i n g wh i c h a n y veh i c l e r ema i n s i n
th e C o n tr a c to r ' s a n d/ o r Su b c o n tr a c to r ' s po ssessi o n :
Au to mo b i l e L i a b i l i ty I n su r a n c e
(a ) Th e C o n tr a c to r , b y si gn i n g th i s Agr eemen t, h er eb y c er ti f i es th a t i t po ssesses o r wi l l o b ta i n
a u to mo b i l e l i a b i l i ty i n su r a n c e i n th e a mo u n t o f $1,000,000 per o c c u r r en c e f o r b o di l y i n j u r y a n d
pr o per ty da ma ge c o mb i n ed. Sa i d i n su r a n c e mu st b e o b ta i n ed a n d ma de ef f ec ti ve u po n th e
del i ver y da te o f a n y mo to r veh i c l e, pu r c h a sed/ r ei mb u r sed wi th a gr eemen t f u n ds o r f u r n i sh ed b y
C DP H u n der th e ter ms o f th i s Agr eemen t, to th e C o n tr a c to r a n d/ o r Su b c o n tr a c to r .
(b ) Th e C o n tr a c to r a n d/ o r Su b c o n tr a c to r sh a l l , a s so o n a s pr a c ti c a l , f u r n i sh a c o py o f th e c er ti f i c a te o f
i n su r a n c e to th e C DP H P r o gr a m C o n tr a c t Ma n a ger . Th e c er ti f i c a te o f i n su r a n c e sh a l l i den ti f y th e
C DP H c o n tr a c t o r a gr eemen t n u mb er f o r wh i c h th e i n su r a n c e a ppl i es.
(c ) Th e C o n tr a c to r a n d/ o r Su b c o n tr a c to r a gr ee th a t b o di l y i n j u r y a n d pr o per ty da ma ge l i a b i l i ty
i n su r a n c e, a s r equ i r ed h er ei n , sh a l l r ema i n i n ef f ec t a t a l l ti mes du r i n g th e ter m o f th i s Agr eemen t
o r u n ti l su c h ti me a s th e mo to r veh i c l e i s r etu r n ed to C DP H .
(d) Th e C o n tr a c to r a n d/ o r Su b c o n tr a c to r a gr ee to pr o vi de, a t l ea st th i r ty (30) da y s pr i o r to th e
ex pi r a ti o n da te o f sa i d i n su r a n c e c o ver a ge, a c o py o f a n ew c er ti f i c a te o f i n su r a n c e evi den c i n g
c o n ti n u ed c o ver a ge, a s i n di c a ted h er ei n , f o r n o t l ess th a n th e r ema i n der o f th e ter m o f th i s
Agr eemen t, th e ter m o f a n y ex ten si o n o r c o n ti n u a ti o n th er eo f , o r f o r a per i o d o f n o t l ess th a n o n e
(1) y ea r .
C DP H E x h i b i t D(F) (8/ 10)
P a ge 6 o f 25
_.~
/ `
(Of 0
4. E qu i pmen t Own er sh i p /In ven to r y /Di spo si ti o n
(Appl i c a b l e to a gr eemen ts i n wh i c h equ i pmen t a n d/o r pr o per ty i s f u r n i sh ed b y C DP H a n d/o r wh en sa i d i tems
a r e pu r c h a sed o r r ei mb u r sed wi th sta te o r f eder a l f u n ds.)
a . Wh er ever th e ter ms equ i pmen t en d/o r pr o per ty a r e u sed i n P r o vi si o n 4, th e def i n i ti o n s i n P r o vi si o n 3,
P a r a gr a ph a , sh a l l a ppl y.
Un l ess o th er wi se sti pu l a ted i n th i s Agr eemen t, a l l equ i pmen t a n d/o r pr o per ty th a t a r e
pu r c h a sed/r ei mb u r sed wi th a gr eemen t f u n ds o r f u r n i sh ed b y C DP H u n der th e ter ms o f th i s Agr eemen t
sh a l l b e c o n si der ed sta te equ i pmen t a n d th e pr o per ty o f C DP H .
(1) C DP H r equ i r es th e r epo r ti n g, ta ggi n g a n d a n n u a l i n ven to r yi n g o f a l l equ i pmen t a n d/o r pr o per ty th a t i s
f u r n i sh ed b y C DP H o r pu r c h a sed/r ei mb u r sed wi th f u n ds pr o vi ded th r o u gh th i s Agr eemen t.
Upo n r ec ei pt o f equ i pmen t a n d/o r pr o per ty, th e C o n tr a c to r sh a l l r epo r t th e r ec ei pt to th e C DP H
P r o gr a m C o n tr a c t Ma n a ger . To r epo r t th e r ec ei pt o f sa i d i tems a n d to r ec ei ve pr o per ty ta gs,
C o n tr a c to r sh a l l u se a f o r m o r f o r ma t desi gn a ted b y C DP H 's Asset Ma n a gemen t Un i t. If th e
a ppr o pr i a te f o r m (i .e., C o n tr a c to r E qu i pmen t P u r c h a sed wi th C DP H Fu n ds) do es n o t a c c o mpa n y th i s
Agr eemen t, C o n tr a c to r sh a l l r equ est a c o py f r o m th e C DP H P r o gr a m C o n tr a c t Ma n a ger .
(2) If th e C o n tr a c to r en ter s i n to a n a gr eemen t wi th a ter m o f mo r e th a n twel ve mo n th s, th e C o n tr a c to r
sh a l l su b mi t a n a n n u a l i n ven to r y o f sta te equ i pmen t a n d/o r pr o per ty to th e C DP H P r o gr a m C o n tr a c t
Ma n a ger u si n g a f o r m o r f o r ma t desi gn a ted b y C DP H 's Asset Ma n a gemen t Un i t. If a n i n ven to r y
r epo r t f o r m (i .e., In ven to r y/Di spo si ti o n o f C DP H - Fu n ded E qu i pmen t) do es n o t a c c o mpa n y th i s
Agr eemen t, C o n tr a c to r sh a l l r equ est a c o py f r o m th e C DP H P r o gr a m C o n tr a c t Ma n a ger . C o n tr a c to r
sh a l l :
(a ) In c l u de i n th e i n ven to r y r epo r t, equ i pmen t a n d/o r pr o per ty i n th e C o n tr a c to r 's po ssessi o n a n d/o r i n
th e po ssessi o n o f a su b c o n tr a c to r (i n c l u di n g i n depen den t c o n su l ta n ts).
(b ) Su b mi t th e i n ven to r y r epo r t to C DP H a c c o r di n g to th e i n str u c ti o n s a ppea r i n g o n th e i n ven to r y f o r m
o r i ssu ed b y th e C DP H P r o gr a m C o n tr a c t Ma n a ger .
(c ) C o n ta c t th e C DP H P r o gr a m C o n tr a c t Ma n a ger to l ea r n h o w to r emo ve, tr a de- i n , sel l , tr a n sf er o r
su r vey o f f , f r o m th e i n ven to r y' r epo r t, ex pi r ed equ i pmen t a n d/o r pr o per ty th a t i s n o l o n ger wa n ted,
u sa b l e o r h a s pa ssed i ts l i f e ex pec ta n c y. In str u c ti o n s wi l l b e su ppl i ed b y C DP H 's Asset
Ma n a gemen t Un i t.
Ti tl e to sta te equ i pmen t a n d/o r pr o per ty sh a l l n o t b e a f f ec ted b y i ts i n c o r po r a ti o n o r a tta c h men t to a n y
pr o per ty n o t o wn ed b y th e Sta te.
c . Un l ess o th er wi se sti pu l a ted, C DP H sh a l l b e u n der n o o b l i ga ti o n to pa y th e c o st o f r esto r a ti o n , o r
r eh a b i l i ta ti o n o f th e C o n tr a c to r 's a n d/o r Su b c o n tr a c to r 's f a c i l i ty wh i c h ma y b e a f f ec ted b y th e r emo va l o f
a n y sta te equ i pmen t a n d/o r pr o per ty.
Th e C o n tr a c to r a n d/o r Su b c o n tr a c to r sh a l l ma i n ta i n a n d a dmi n i ster a so u n d b u si n ess pr o gr a m f o r
en su r i n g th e pr o per u se, ma i n ten a n c e, r epa i r , pr o tec ti o n , i n su r a n c e a n d pr eser va ti o n o f sta te equ i pmen t
a n d/o r pr o per ty.
(1) In a dmi n i ster i n g th i s pr o vi si o n , C DP H ma y r equ i r e th e C o n tr a c to r a n d/o r Su b c o n tr a c to r to r epa i r o r
r ?~l a c e, t~ C DP H 's sa ti sf ~~ti ~n , a n y da ma ged, ! o s o r sto l en sta te equ i pmen t a n d;c r pr o per ty.
C o n tr a c to r a n d/o r Su b c o n tr a c to r sh a l l i mmedi a tel y f i l e a th ef t r epo r t wi th th e a ppr o pr i a te po l i c e a gen c y
o r th e C a l i f o r n i a H i gh wa y P a tr o l a n d C o n tr a c to r sh a l l pr o mptl y su b mi t o n e c o py o f th e th ef t r epo r t to
th e C DP H P r o gr a m C o n tr a c t Ma n a ger .
e. Un l ess o th er wi se sti pu l a ted b y th e pr o gr a m f u n di n g th i s Agr eemen t, equ i pmen t a n d/o r pr o per ty
pu r c h a sed/r ei mb u r sed wi th a gr eemen t f u n ds o r f u r n i sh ed b y C DP H u n der th e ter ms o f th i s Agr eemen t,
sh a l l o n l y b e u sed f o r per f o r ma n c e o f th i s Agr eemen t o r a n o th er C DP H a gr eemen t.
C DP H E x h i b i t D(F) (8/10)
P a ge 5 o f 25
V~ ~- - - ~
..- -
equ i pmen t pu r c ha sed thr o u gh C DP H's P u r c ha si n g U n i t. The c o st o f equ i pmen t pu r c ha sed b y o r
thr o u gh C DP H sha l l b e dedu c ted f r o m the f u n ds a v a i l a b l e i n thi s Agr eemen t. C o n tr a c to r sha l l su b mi t
to the C DP H P r o gr a m C o n tr a c t Ma n a ger a l i st o f equ i pmen t spec i f i c a ti o n s f o r tho se i tems tha t the
Sta te mu st pr o c u r e. The Sta te ma y pa y the v en do r di r ec tl y f o r su c h a r r a n ged equ i pmen t pu r c ha ses
a n d ti tl e to the equ i pmen t w i l l r ema i n w i th C DP H. The equ i pmen t w i l l b e del i v er ed to the C o n tr a c to r 's
a ddr ess, a s sta ted o n the f a c e o f the Agr eemen t, u n l ess the C o n tr a c to r n o ti f i es the C DP H P r o gr a m
C o n tr a c t Ma n a ger , i n w r i ti n g, o f a n a l ter n a te del i v er y a ddr ess.
(2) Al l equ i pmen t pu r c ha ses a r e su b jec t to P a r a gr a phs d thr o u gh h o f P r o v i si o n 3. P a r a gr a ph b o f
P r o v i si o n 3 sha l l a l so a ppl y, i f equ i pmen t pu r c ha ses a r e del ega ted to su b c o n tr a c to r s tha t a r e ei ther a
go v er n men t o r pu b l i c en ti ty.
(3) N o n pr o f i t o r ga n i za ti o n s a n d c o mmer c i a l b u si n esses, sha l l u se a pr o c u r emen t system tha t meets the
f o l l o w i n g sta n da r ds:
(a ) Ma i n ta i n a c o de o r sta n da r d o f c o n du c t tha t sha l l go v er n the per f o r ma n c e o f i ts o f f i c er s,
empl o yees, o r a gen ts en ga ged i n a w a r di n g pr o c u r emen t c o n tr a c ts. N o empl o yee, o f f i c er , o r
a gen t sha l l pa r ti c i pa te i n the sel ec ti o n , a w a r d, o r a dmi n i str a ti o n o f a pr o c u r emen t, o r b i d c o n tr a c t
i n w hi c h, to hi s o r her kn o w l edge, he o r she ha s a f i n a n c i a l i n ter est.
(b ) P r o c u r emen ts sha l l b e c o n du c ted i n a ma n n er tha t pr o v i des, to the ma x i mu m ex ten t pr a c ti c a l ,
o pen , a n d f r ee c o mpeti ti o n .
(c ) P r o c u r emen ts sha l l b e c o n du c ted i n a ma n n er tha t pr o v i des f o r a l l o f the f o l l o w i n g:
[1] Av o i d pu r c ha si n g u n n ec essa r y o r du pl i c a te i tems.
[2] E qu i pmen t so l i c i ta ti o n s sha l l b e b a sed u po n a c l ea r a n d a c c u r a te desc r i pti o n o f the tec hn i c a l
r equ i r emen ts o f the go o ds to b e pr o c u r ed.
[3] Ta ke po si ti v e steps to u ti l i ze sma l l a n d v eter a n o w n ed b u si n esses.
U n l ess w a i v ed o r o ther w i se sti pu l a ted i n w r i ti n g b y C DP H, pr i o r w r i tten a u tho r i za ti o n f r o m the a ppr o pr i a te
C DP H P r o gr a m C o n tr a c t Ma n a ger w i l l b e r equ i r ed b ef o r e the C o n tr a c to r w i l l b e r ei mb u r sed f o r a n y
pu r c ha se o f $5,000 o r mo r e f o r c o mmo di ti es, su ppl i es, equ i pmen t, a n d ser v i c es r el a ted to su c h
pu r c ha ses. . The C o n tr a c to r mu st pr o v i de i n i ts r equ est f o r a u tho r i za ti o n a l l pa r ti c u l a r s n ec essa r y, a s
spec i f i ed b y C DP H, f o r ev a l u a ti n g. the n ec essi ty o r desi r a b i l i ty o f i n c u r r i n g su c h c o sts. The ter m
"pu r c ha se" ex c l u des the pu r c ha se o f ser v i c es. f r o m a su b c o n tr a c to r a n d pu b l i c u ti l i ty ser v i c es a t r a tes
esta b l i shed f o r u n i f o r m a ppl i c a b i l i ty to the gen er a l pu b l i c .
I n spec i a l c i r c u msta n c es, deter mi n ed b y C DP H (e. g. , w hen C DP H ha s a n eed to mo n i to r c er ta i n
pu r c ha ses, etc . ), C DP H ma y r equ i r e pr i o r w r i tten a u tho r i za ti o n a n d/ o r the su b mi ssi o n o f pa i d v en do r
r ec ei pts f o r a n y pu r c ha se, r ega r dl ess o f do l l a r a mo u n t. C DP H r eser v es the r i ght to ei ther den y c l a i ms f o r
r ei mb u r semen t o r to r equ est r epa ymen t f o r a n y C o n tr a c to r a n d/ o r su b c o n tr a c to r pu r c ha se tha t C DP H
deter mi n es to b e u n n ec essa r y i n c a r r yi n g o u t per f o r ma n c e u n der thi s Agr eemen t.
f . The C o n tr a c to r a n d/ o r su b c o n tr a c to r mu st ma i n ta i n a c o py o r n a r r a ti v e desc r i pti o n o f the pr o c u r emen t
system, gu i del i n es, r u l es, o r r egu l a ti o n s tha t w i l l b e u sed to ma ke pu r c ha ses u n der thi s Agr eemen t. The
Sta te r eser v es the r i ght to r equ est a c o py o f these do c u men ts a n d to i n spec t the pu r c ha si n g pr a c ti c es o f
the C o n tr a c to r a n d/ o r su b c o n tr a c to r a t a n y ti me.
g. Fo r a l l pu r c ha ses, the C o n tr a c to r a n d/ o r su b c o n tr a c to r mu st ma i n ta i n c o pi es o f a l l pa i d v en do r i n v o i c es,
do c u men ts, b i ds a n d o ther i n f o r ma ti o n u sed i n v en do r sel ec ti o n , f o r i n spec ti o n o r a u di t. J u sti f i c a ti o n s
su ppo r ti n g the a b sen c e o f b i ddi n g (i . e. , so l e so u r c e pu r c ha ses) sha l l a l so b e ma i n ta i n ed o n f i l e b y the
C o n tr a c to r a n d/ o r su b c o n tr a c to r f o r i n spec ti o n o r a u di t.
h. C DP H ma y, w i th c a u se (e. g. , w i th r ea so n a b l e su spi c i o n o f u n n ec essa r y pu r c ha ses o r u se o f i n a ppr o pr i a te
pu r c ha se pr a c ti c es, etc . ), w i thho l d, c a n c el , mo di f y, o r r etr a c t the del ega ted pu r c ha se a u tho r i ty gr a n ted
u n der P a r a gr a phs b a n d/ o r c o f P r o v i si o n 3 b y gi v i n g the C o n tr a c to r n o l ess tha n 30 c a l en da r da ys w r i tten
n o ti c e.
C DP H E x hi b i t D(F) (8/ 10) ^ ~~/ , . - - - P a ge 4 o f 25
~~
g. The C o n tr a cto r w i l l i n cl ude the pr o v i si o n s o f Pa r a gr a phs a thr o ugh g i n ev er y subco n tr a ct o r pur cha se
o r der un l ess ex empted by r ul es, r egul a ti o n s, o r o r der s o f the Secr eta r y o f La bo r i ssued pur sua n t to
Feder a l E x ecuti v e Or der No . 11246 a s a men ded, i n cl udi n g by E x ecuti v e Or der 11375, 'Amen di n g
E x ecuti v e Or der 11246 R el a ti n g to E qua l E mpl o ymen t Oppo r tun i ty, ' a n d a s suppl emen ted by r egul a ti o n a t
41 C FR pa r t 60, " Of f i ce o f the Feder a l C o n tr a ct C o mpl i a n ce Pr o gr a ms, E qua l E mpl o ymen t Oppo r tun i ty,
Depa r tmen t o f La bo r , " o r Secti o n 503 o f the R eha bi l i ta ti o n Act o f 1973 o r (38 U.S.C . 4212) o f the Vi etn a m
E r a Veter a n 's R ea djustmen t Assi sta n ce Act, so tha t such pr o v i si o n s w i l l be bi n di n g upo n ea ch
subco n tr a cto r o r v en do r . The C o n tr a cto r w i l l ta ke such a cti o n w i th r espect to a n y subco n tr a ct o r pur cha se
o r der a s the Di r ecto r o f the Of f i ce o f Feder a l C o n tr a ct C o mpl i a n ce Pr o gr a ms o r C DPH ma y di r ect a s a
mea n s o f en f o r ci n g such pr o v i si o n s i n cl udi n g sa n cti o n s f o r n o n co mpl i a n ce pr o v i ded, ho w ev er , tha t i n the
ev en t the C o n tr a cto r beco mes i n v o l v ed i n , o r i s thr ea ten ed w i th l i ti ga ti o n by a subco n tr a cto r o r v en do r a s a
r esul t o f such di r ecti o n by C DPH, the C o n tr a cto r ma y r equest i n w r i ti n g to C DPH, w ho , i n tur n , ma y
r equest the Un i ted Sta tes to en ter i n to such l i ti ga ti o n to pr o tect the i n ter ests o f the Sta te a n d o f the Un i ted
Sta tes.
2. Tr a v el a n d Per Di em R ei mbur semen t
(Appl i ca bl e i f tr a v el a n d/ o r per di em ex pen ses a r e r ei mbur sed w i th a gr eemen t f un ds.)
R ei mbur semen t f o r tr a v el a n d per di em ex pen ses f r o m C DPH un der thi s Agr eemen t sha l l , un l ess o ther w i se
speci f i ed i n thi s Agr eemen t, be a t the r a tes cur r en tl y i n ef f ect, a s esta bl i shed by the C a l i f o r n i a Depa r tmen t o f
Per so n n el Admi n i str a ti o n (DPA), f o r n o n r epr esen ted sta te empl o yees a s sti pul a ted i n C DPH's Tr a v el
R ei mbur semen t I n f o r ma ti o n E x hi bi t. i f the DPA r a tes cha n ge dur i n g the ter m o f the Agr eemen t, the n ew r a tes
sha l l a ppl y upo n thei r ef f ecti v e da te a n d n o a men dmen t to thi s Agr eemen t sha l l be n ecessa r y. E x cepti o n s to
DPA r a tes ma y be a ppr o v ed by C DPH upo n the submi ssi o n o f a sta temen t by the C o n tr a cto r i n di ca ti n g tha t
such r a tes a r e n o t a v a i l a bl e to the C o n tr a cto r . No tr a v el o utsi de the Sta te o f C a l i f o r n i a sha l l be r ei mbur sed
w i tho ut pr i o r a utho r i z a ti o n f r o m C DPH. Ver ba l a utho r i z a ti o n sho ul d be co n f i r med i n w r i ti n g. Wr i tten
a utho r i z a ti o n ma y be i n a f o r m i n cl udi n g f a x o r ema i l co n f i r ma ti o n .
3. Pr o cur emen t R ul es
(Appl i ca bl e to a l l a gr eemen ts i n w hi ch equi pmen t, pr o per ty, co mmo di ti es a n d/ o r suppl i es a r e f ur n i shed by
C DPH o r ex pen ses f o r sa i d i tems a r e r ei mbur sed w i th sta te o r f eder a l f un ds.)
a . E qui pmen t def i n i ti o n s
Wher ev er the ter m equi pmen t / pr o per ty i s used, the f o l l o w i n g def i n i ti o n s sha l l a ppl y:
(1) Ma jo r equi pmen t pr o per ty: Ata n gi bl e o r i n ta n gi bl e i tem ha v i n g a ba se un i t co st o f $5, 000 o r mo r e
w i th a l i f e ex pecta n cy o f o n e (1) yea r o r mo r e a n d i s ei ther f ur n i shed by C DPH o r the co st i s
r ei mbur sed thr o ugh. thi s Agr eemen t. So f tw a r e a n d v i deo s a r e ex a mpl es o f i n ta n gi bl e i tems tha t meet
thi s def i n i ti o n .
(2) Mi n o r equi pmen Upr o per ty: Ata n gi bl e i tem ha v i n g a ba se un i t co st o f l ess tha n $5, 000 w i th a l i f e
ex pecta n cy o f o n e (1) yea r o r mo r e a n d i s ei ther f ur n i shed by C DPH o r the co st i s r ei mbur sed thr o ugh
thi s Agr eemen t.
b. Go v er n men t a n d publ i c en ti ti es (i n cl udi n g sta te co l l eges/ un i v er si ti es a n d a ux i l i a r y o r ga n i z a ti o n s),
w hether a cti n g a s a co n tr a cto r a n d/ o r subco n tr a cto r , ma y secur e a l l co mmo di ti es, suppl i es, equi pmen t
a n d ser v i ces r el a ted to such pur cha ses tha t a r e r equi r ed i n per f o r ma n ce o f thi s Agr eemen t. Sa i d
pr o cur emen ts a r e subject to Pa r a gr a phs d thr o ugh h o f Pr o v i si o n 3. Pa r a gr a ph c o f Pr o v i si o n 3 sha l l a l so
a ppl y, i f equi pmen t pur cha ses a r e del ega ted to subco n tr a cto r s tha t a r e n o n pr o f i t o r ga n i z a ti o n s o r
co mmer ci a l busi n esses.
No n pr o f i t o r ga n i z a ti o n s a n d co mmer ci a l busi n esses, w hether a cti n g a s a co n tr a cto r a n d/ o r
subco n tr a cto r , ma y secur e co mmo di ti es, suppl i es, equi pmen # a n d ser v i ces r el a ted to such pur cha ses f o r
per f o r ma n ce un der thi s Agr eemen t.
(1) E qui pmen t pur cha ses sha l l n o t ex ceed $50, 000 a n n ua l l y.
To secur e equi pmen t a bo v e the a n n ua l ma x i mum l i mi t o f $50, 000, the C o n tr a cto r sha l l ma ke
a r r a n gemen ts thr o ugh the a ppr o pr i a te C DPH Pr o gr a m C o n tr a ct Ma n a ger , to ha v e a l l r ema i n i n g
C DPH E x hi bi t D(F) (8/ 10) Pa ge 3 o f 25
~~~- - ~
1. Feder a l E qu a l Oppo r tu n i ty Requ i r emen ts
(Appl i c a b l e to a l l f eder a l l y f u n ded a gr eemen ts en ter ed i n to b y the C a l i f o r n i a Depa r tmen t o f P u b l i c Hea l th
(C DP H) f o r mer l y kn o wn a s C a l i f o r n i a Depa r tmen t o f Hea l th Ser vi c es (C DHS).)
a . The C o n tr a c to r wi l l n o t di sc r i mi n a te a ga i n st a n y empl o yee o r a ppl i c a n t f o r empl o ymen t b ec a u se o f r a c e,
c o l o r , r el i gi o n , sex , n a ti o n a l o r i gi n , physi c a l o r men ta l ha n di c a p, di sa b i l i ty, a ge o r sta tu s a s a di sa b l ed
veter a n o r veter a n o f the Vi etn a m er a . The C o n tr a c to r wi l l ta ke a f f i r ma ti ve a c ti o n to en su r e tha t qu a l i f i ed
a ppl i c a n ts a r e empl o yed, a n d tha t empl o yees a r e tr ea ted du r i n g empl o ymen t, wi tho u t r ega r d to thei r r a c e,
c o l o r , r el i gi o n , sex , n a ti o n a l o r i gi n , physi c a l o r men ta l ha n di c a p, di sa b i l i ty, a ge o r sta tu s a s a di sa b l ed
veter a n o r veter a n o f the Vi etn a m er a . Su c h a c ti o n sha l l i n c l u de, b u t n o t b e l i mi ted to the f o l l o wi n g:
empl o ymen t, u pgr a di n g, demo ti o n o r tr a n sf er ; r ec r u i tmen t o r r ec r u i tmen t a dver ti si n g; l a yo f f o r ter mi n a ti o n ;
r a tes o f pa y o r o ther f o r ms o f c o mpen sa ti o n ; a n d c a r eer devel o pmen t o ppo r tu n i ti es a n d sel ec ti o n f o r
tr a i n i n g, i n c l u di n g a ppr en ti c eshi p. The C o n tr a c to r a gr ees to po st i n c o n spi c u o u s pl a c es, a va i l a b l e to
empl o yees a n d a ppl i c a n ts f o r empl o ymen t, n o ti c es to b e pr o vi ded b y the Feder a l Go ver n men t o r C DP H,
setti n g f o r th the pr o vi si o n s o f the E qu a l Oppo r tu n i ty c l a u se, Sec ti o n 503 o f the Reha b i l i ta ti o n Ac t o f 1973
a n d the a f f i r ma ti ve a c ti o n c l a u se r equ i r ed b y the Vi etn a m E r a Veter a n s' Rea dju stmen t Assi sta n c e Ac t o f
1974 (38 U.S.C . 4212). Su c h n o ti c es sha l l sta te the C o n tr a c to r 's o b l i ga ti o n u n der the l a w to ta ke
a f f i r ma ti ve a c ti o n to empl o y a n d a dva n c e i n empl o ymen t qu a l i f i ed a ppl i c a n ts wi tho u t di sc r i mi n a ti o n b a sed
o n thei r r a c e, c o l o r , r el i gi o n , sex , n a ti o n a l o r i gi n physi c a l o r men ta l ha n di c a p, di sa b i l i ty, a ge o r sta tu s a s a
di sa b l ed veter a n o r veter a n o f the Vi etn a m er a a n d the r i ghts o f a ppl i c a n ts a n d empl o yees.
b . The C o n tr a c to r wi l l , i n a l l so l i c i ta ti o n s o r a dva n c emen ts f o r empl o yees pl a c ed b y o r o n b eha l f o f the
C o n tr a c to r , sta te tha t a l l qu a l i f i ed a ppl i c a n ts wi l l r ec ei ve c o n si der a ti o n f o r empl o ymen t wi tho u t r ega r d to
r a c e, c o l o r , r el i gi o n , sex , n a ti o n a l o r i gi n physi c a l o r men ta l ha n di c a p, di sa b i l i ty, a ge o r sta tu s a s a di sa b l ed
veter a n o r veter a n o f the Vi etn a m er a .
c . The C o n tr a c to r wi l l sen d to ea c h l a b o r u n i o n o r r epr esen ta ti ve o f wo r ker s wi th whi c h i t ha s a c o l l ec ti ve
b a r ga i n i n g a gr eemen t o r o ther c o n tr a c t o r u n der sta n di n g a n o ti c e, to b e pr o vi ded b y the Feder a l
Go ver n men t o r the Sta te, a dvi si n g the l a b o r u n i o n o r wo r ker s' r epr esen ta ti ve o f the C o n tr a c to r 's
c o mmi tmen ts u n der the pr o vi si o n s her ei n a n d sha l l po st c o pi es o f the n o ti c e i n c o n spi c u o u s pl a c es
a va i l a b l e to empl o yees a n d a ppl i c a n ts f o r empl o ymen t.
d. The C o n tr a c to r wi l l c o mpl y wi th a l l pr o vi si o n s o f a n d f u r n i sh a l l i n f o r ma ti o n a n d r epo r ts r equ i r ed b y Sec ti o n
503 o f the Reha b i l i ta ti o n Ac t o f 1973, a s a men ded, the Vi etn a m E r a Veter a n s' Rea dju stmen t Assi sta n c e
Ac t o f 1974 (38 U.S.C . 4212) a n d o f the Feder a l E x ec u ti ve Or der No . 11246 a s a men ded, i n c l u di n g b y
E x ec u ti ve Or der 11375, Àmen di n g E x ec u ti ve Or der 11246 Rel a ti n g to E qu a l E mpl o ymen t Oppo r tu n i ty,'
a n d a s su ppl emen ted b y r egu l a ti o n a t 41 C FR pa r t 60, " Of f i c e o f the Feder a l C o n tr a c t C o mpl i a n c e
P r o gr a ms, E qu a l E mpl o ymen t Oppo r tu n i ty, Depa r tmen t o f La b o r ," a n d o f the r u l es, r egu l a ti o n s, a n d
r el eva n t o r der s o f the Sec r eta r y o f La b o r .
e. The C o n tr a c to r wi l l f u r n i sh a l l i n f o r ma ti o n a n d r epo r ts r equ i r ed b y Feder a l E x ec u ti ve Or der No . 11246 a s
a men ded, i n c l u di n g b y E x ec u ti ve Or der 11375, Àmen di n g E x ec u ti ve Or der 11246 Rel a ti n g to E qu a l
E mpl o ymen t Oppo r tu n i ty,' a n d a s su ppl emen ted b y r egu l a ti o n a t 41 C FR pa r t 60, " Of f i c e o f the Feder a l
C o n tr a c t C o mpl i a n c e P r o gr a ms, E qu a l E mpl o ymen t Oppo r tu n i ty, Depa r tmen t o f La b o r ," a n d the
Reha b i l i ta ti o n Ac t o f 1973, a n d b y the r u l es, r egu l a ti o n s, a n d o r der s o f the Sec r eta r y o f La b o r , o r pu r su a n t
ther eto , a n d wi l l per mi t a c c ess to i ts b o o ks, r ec o r ds, a n d a c c o u n ts b y the Sta te a n d i ts desi gn a ted
r epr esen ta ti ves a n d the Sec r eta r y o f La b o r f o r pu r po ses o f i n vesti ga ti o n to a sc er ta i n c o mpl i a n c e wi th su c h
r u l es, r egu l a ti o n s, a n d o r der s.
I n the even t o f the C o n tr a c to r 's n o n c o mpl i a n c e wi th the r equ i r emen ts o f the pr o vi si o n s her ei n o r wi th a n y
f eder a l r u l es, r egu l a ti o n s, o r o r der s whi c h a r e r ef er en c ed her ei n , thi s Agr eemen t ma y b e c a n c el l ed,
ter mi n a ted, o r su spen ded i n who l e o r i n pa r t a n d the C o n tr a c to r ma y b e dec l a r ed i n el i gi b l e f o r f u r ther
f eder a l a n d sta te c o n tr a c ts i n a c c o r da n c e wi th pr o c edu r es a u tho r i zed i n Feder a l E x ec u ti ve Or der No .
11246 a s a men ded a n d su c h o ther sa n c ti o n s ma y b e i mpo sed a n d r emedi es i n vo ked a s pr o vi ded i n
Feder a l E x ec u ti ve Or der No . 11246 a s a men ded, i n c l u di n g b y E x ec u ti ve Or der 11375, 'Amen di n g
E x ec u ti ve Or der 11246 Rel a ti n g to E qu a l E mpl o ymen t Oppo r tu n i ty,' a n d a s su ppl emen ted b y r egu l a ti o n a t
41 C FR pa r t 60, " Of f i c e o f the Feder a l C o n tr a c t C o mpl i a n c e P r o gr a ms, E qu a l E mpl o ymen t Oppo r tu n i ty,
Depa r tmen t o f La b o r ," o r b y r u l e, r egu l a ti o n , o r o r der o f the Sec r eta r y o f La b o r , o r a s o ther wi se pr o vi ded
b y l a w.
C DP H E x hi b i t D(F) (8/10)
P a ge 2 o f 25
'~ 7i
~.nuw~nia vepar[meni of rUDI~C H21t11
txhiblt D(F)
Special Terms and Conditions
(For federally funded service contracts or agreements and grant agreements)
The use of headings or titles throughout this exhibit is for convenience only and shall not be used to interpret or to
govern the meaning of any specific term or condition.
The terms " contract" , " Contractor" and " Subcontractor" shall also mean, " agreement', " grant', " grant agreement',
" Grantee" and " Subgrantee" respectively .
The terms " California Department of Public Health" and " CDPH" shall have the same meaning and refer to the
California State agency that is a party to this Agreement.
This exhibit contains provisions that req uire strict adherence to various contracting laws and policies. Some
provisions herein are conditional and only apply if specified conditions exist (i.e., agreement total exceeds a certain
amount, agreement is federally funded, etc.). The provisions herein apply to this Agreement unless the provisions
are removed by reference on the face of this Agreement, the provisions are superseded by an alternate provision
appearing elsewhere in this Agreement, or the applicable conditions do not exist.
Index of Special Terms and Conditions
1. Federal Eq ual Employ ment Opportunity 17. Human Subjects Use Req uirements
Req uirements
18. Novation Req uirements
2. Travel and Per Diem Reimbursement
19. Debarment and Suspension Certification
3. Procurement Rules
2p. Smoke-Free Workplace Certification
4. Eq uipment Ownership /Inventory /Disposition
21. Covenant Against Contingent Fees
5. Subcontract Req uirements
22. pay ment Withholds
6. Income Restrictions
23. Performance Evaluation
7. Audit and Record Retention
24. Officials Not to B enefit
8. Site Inspection
25. Four-Digit Date Compliance
9. Federal Contract Funds
26. Prohibited Use of State Funds for Software
10. Intellectual Property Rights
27. Use of Small, M inority Owned and Women's
11. Air or Water Pollution Req uirements B usinesses
12. Prior Approval of Training Seminars, Workshops 28. Alien Ineligibility Certification
or Conferences
29. Union Organizing
13. Confidentiality of Information
30. Contract Uniformity (Fringe B enefit Allowability )
14. Documents, Publications, and Written Reports
31. Lobby ing Restrictions and Disclosure Certification
15. Dispute Resolution Process
16. Financial and Compliance Audit Req uirements
CDPH Exhibit D(F) (8/10)
Page 1 of 25
12-10188
E x hi b i t B Attac hment IV - Sc hedul e i
Oc tob er 1, 2015 - Septemb er 30, 2016
Sub grantee Budget
Sub grant3eea~~ A - NE oP Coor~l i rl ~tatyc ~r 4 y, `
-~~ ;-, r '3 ^ ~i ~'? .'~i .~~A 4 Yl ... .` ~:c c 1~k V,- 7 YE T + .
Li ne Item Total
P ersonnel $ 50,000
Operati ng $
E qui pment $ -
Travel $ 1,255
Sub grants $ -
Indi rec t Costs
Total Costs $ 51,255
~~~~,~~.. b g[a~ e' ~~ N~~? P ~~c al i taf ot~~^ r
Li ne Item Total
P ersonnel $ 4 ,000
Operati ng $ -
E qui pment $ -
Travel $ -
Sub grants $ -
Indi rec t Costs
Total Costs $ 4 ,000
'~ " r ~ ~ ~ ~ul i gran~ees~Varri e
Li ne Item Total
P ersonnel $
Operati ng $ -
E qui pment $ -
Travel $ -
Sub grants $
Indi rec t Costs
Total Costs $ -
r~,~* ,. Sub grante~ 11~ame .-
Li ne Item Total
P ersonnel $ -
Operati ng $ -
E qui pment $ -
Travel $ -
Sub grants $
Indi rec t Costs
Total Costs $ -
Sub grantee Name B~ NE 'O~, E val Uat~on Consul tant:;.
K S
Li ne Item Total
P ersonnel $ 7,500
Operati ng $ -
E qui pment $ -
Travel $ 280
Sub grants $
Indi rec t Costs
Total Costs $ 7,780
y
~~Sub gran#ee ~a~~g~aa.
- x
~~.~,
.~
.t ~A~~-~~. ter.
Li ne Item Total
P ersonnel $ -
Operati ng $ -
E qui pment $ -
Travel $ -
Sub grants $ -
Indi rec t Costs
Total Costs $
< .~-Sub grantee~#Vame?
~.~. 1~._
Li ne Item Total
P ersonnel $
Operati ng $ -
E qui pment $ -
Travel $
Sub grants $ -
Indi rec t Costs
Total Costs $ -
,~b grantee N~f i e ~~ , F
_ _ . ..._ ..r _ .
Li ne Item Total
P ersonnel $
Operati ng $ -
E qui pment $ -
Travel $ -
Sub grants $ -
Indi rec t Costs
Total Costs $
~~ Q
12-10188
Exhi b i t B Attac hment IV
BUDGET
(Year 4)
(10/01/2015 through 09/30/2016)
Sub Grantees
A NEOP Coordi nator - Coordi nate program staf f and nutri ti on educ ati on ac ti vi ti es; pl an $51,255
and f ol l ow through on educ ati onal events at heal th f ai rs, sc hool s, and other
promoti onal ac ti vi ti es; w ork w i th sc hool s, and c ommuni ty organi z ati ons i n pl anni ng
and promoti ng good heal th through di ssemi nati on of nutri ti on educ ati on materi al s;
ac ti vel y ac q ui re and devel op c ul tural l y and l i ngui sti c al l y c ompetent nutri ti on
c urri c ul um and educ ati onal materi al s; to promote exi sti ng and/or to devel op new
physi c al ac ti vi ty promoti onal c omponents of nutri ti on educ ati on; and expand our
exi sti ng c ommuni ty w el l ness program to enc ompass nutri ti onal c omponents to
i nc rease c ommuni ty aw areness and know l edge of good nutri ti on and heal thy ac ti ve
l i f est l es. Goal 1 Ob '. 1-17
B NEOP Eval uati on Consul tant -The Eval uati on c onsul tant w i l l b e an i ndependentl y $7,780
c ontrac ted person w ho w i l l devel op an eval uati on pl an and methodol ogy i nc l udi ng
measurement tool s Goal 1 Ob '. 1-17
C NEOP F ac i l i tator Consul tant -The f ac i l i tator w i l l c onduc t Cal F resh F oc us groups. $4,000
Ti me i s al l oc ated to preparati on, f ac i l i tati on, f ol l ow-up, f i nal report and strategi c
anal si s. Goal 1 Ob '. 1-17
Total : $63,035
Other Costs
Internal Du l i c ati on of doc uments - 9,200 c o i es X $. 10/c o = $920 Goal 1 Ob '. 1-17 $920
P urc hase of nutri ti onal handouts, c ookb ooks, b roc hures w hi c h are l i sted on the USDA $4,698
approved materi al s i temi z ed l i st. P urc hases shal l i nc l ude: Nutri ti on educ ati on materi al s, as
avai l ab l e through the Uni ted States Department of Agri c ul ture, i nc l udi ng MyP l ate and
SNAP-Ed and Cal i f orni a Department of P ub l i c Heal th Netw ork materi al s.
Goal 1 Ob '. 1-17
Si gn and P osters f or event announc ements b y l oc al vendor (Real Graphi c s) - 8 events @ $1,600
$200/event = $1,600
Goal 1 Ob '. 1-17
Col or c opi es f or handouts at events, f orums, and other support of SOW ac ti vi ti es - 5,000 X $1,600
. 32 = $1,600
Goal 1 Ob ~ . 1-17
Total : $8,818
Indi rec t Cost
22% of P ersonnel and F ri n e Benef i ts Cost
Total : $22,013
Total Bud et
Total : $200,000
-s" 9
12-10188
Exhi b i t B Attac hment IV
BUDGET
(Year 4j
(10/01/2015 through 09/30/2016)
P ersonnel
P osi ti on Ti tl e
Annual
Sal a /Ran e
Total
FTE /o
Budget
Heal th &Wel l ness P ro ram Mana er $84,636 45% $38,086
Nutri ti oni st $74,658 25% $18,665
Heal th Tec hni c i an II $39,825 25% $9,956
Total : $66,707
rri n e rsenents
50% of P ersonnel $33,354
Total : $33,354
P ersonnel and Fri n e
Total : $100,061
O erati n Ex enses
General Offi c e Su l i es $600
P ostage - i nc l udi ng, b ut not l i mi ted to, event announc ements and i nvi tati ons, mai l i ngs to $300
SNAP-Ed c l i ents, c orres ondenc e w i th CDP H. $25/month X 12 months = $300
Rec rui t 75 Cal Fresh parti c i pants to attend nei ghb orhood c ommuni ty roundtab l es to present $2,250
nei ghb orhood fi ndi ngs and determi ne areas of greatest c onc ern; i denti fy potenti al b arri ers
that w oul d prevent c l i ents from parti c i pati ng i n i nventi ons. P rovi de an hourl y rate to
parti c i pants for thei r servi c es: $15/hour x 2 hours X 25 parti c i pants = $750.00 X 3 =
$2,250.00
Room Rental for 3 events i nc l udi n Communi t Roundtab l es = $600 $600
Non -food su l i es for c l asses and events - $30/month X 12 months = $360 $360
Food Sam l es for Nutri ti on c l asses - 400 arti c i ants X $2.50/ arti c i ant = $1,000 $1,000
Food sam l es for Frui t and Ve etab l es Event - 300 arti c i ants X $2.50/ arti c i ant = $750 $750
Memb ershi p Cal i forni a Conferenc e of Loc al Heal th Department Nutri ti oni sts - 1 $90
memb ershi X $90/memb ershi = $90
Total : $5,950
Equi pment
N/A Total : $0
Travel *
CCLHDN trai ni n ,Los An el es, 1 staff
Tota I : $123
` Travel c osts as requi red to meet stated ob jec ti ves as outl i ned i n the Sc ope of Work. Al l travel rates w i l l al i gn w i th
c urrent CaIHR (formerl y DP A) rates as stated i n the c ontrac t.
~ sg
12-10188
E x hi b i t B Attac hment I I I - Sc hedul e
Sub grantee Budget
r ee a e A-~ ~ t~ p? ~ 5~ C,. o3yb ~ ~ r~ dui f or] ~
L ' ne I tem T otal
P ers onnel $ 50,000
Operati n $ -
E qui pment $ -
T ravel $ 782
Sub grants $ -
I ndi rec t Cos ts
T otal Cos ts $ 50,782
~ {b r~ nt~ ~ E ~ l i f ~ ~
L i ne I tem T otal
P ers onnel $ 4,000
Operati ng $ -
E qui pment $ -
T ravel $ -
Sub grants $ -
I ndi rec t Cos ts
T otal Cos ts $ 4,000
Sub grantee:Name:
L i ne I tem T otal
P ers onnel $
Operati n $
E ui pment $ -
T ravel $ -
Sub grants $ -
I ndi rec t Cos ts
T otal Cos ts $
Sub grantee Name:
L i ne I tem T otal
P ers onnel $ -
Operati ng $ -
E qui pment
T ravel
$
$ -
Sub grants $ -
I ndi rec t Cos ts
T otal Cos ts $
Sub grantee Name~ Bj t NE OP . E val uati on ~ Cons ui tant.
4
L i ne I tem T otal
P ers onnel $ 7,500
Operati ng $
E qui pment $
T ravel $ 280
Sub grants $
I ndi rec t Cos ts
T otal Cos ts $ ~ ,~ 8~
; ~ ' Sub grantee Name:
L i ne I tem T otal
P ers onnel $ -
Operati ng $ -
E qui pment $
T ravel $
Sub grants $
I ndi rec t Cos ts
T otal Cos ts $
Sub grantee Name:
L i ne I tem T otal
P ers onnel $ -
0 erati ng $ -
E qui pment $ -
T ravel $ -
Sub grants $
I ndi rec t Cos ts
T otal Cos ts $
Sub grantee Name:
L i ne I tem T otal
P ers onnel $ -
Operati ng $ -
E qui pment $ -
T ravel $ -
Sub grants $ -
I ndi rec t Cos ts
T otal Cos ts $ -
~ S"7 -"
Nevada County Public Health Department
12-10188
Exhibit B Attachment I I I
BUDGET
(Year 3)
(10/01/2014 through 09/30/2015)
Sub Grantees
A NEOP Coordinator - Coordinate program staf f and nutrition education activities; plan $50,782
and f ollow through on educational events at health f airs, schools, and other
promotional activities; w ork w ith schools, and community organiz ations in planning
and promoting good health through dissemination of nutrition education materials;
actively acq uire and develop culturally and linguistically competent nutrition
curriculum and educational materials; to promote existing and/or to develop new
physical activity promotional components of nutrition education; and expand our
existing community w ellness program to encompass nutritional components to
increase community aw areness and know ledge of good nutrition and healthy active
lif est les. Goal 1 Ob' . 1-17
B NEOP Evaluation Consultant -The Evaluation consultant w ill bean independently $7,780
contracted person w ho w ill develop an evaluation plan and methodology including
measurement tools Goal 1 Ob' . 1-17
C NEOP F acilitator Consultant -The f acilitator w ill conduct CalF resh F ocus groups. $4,000
Time is allocated to preparation, f acilitation, f ollow-up, f inal report and strategic
anal sis. Goal 1 Ob' . 1-17
Total: $62,562
Other Costs
I nternal Du lication of documents - 9,200 co ies X $. 10/co =$920 Goai 1 Ob' . 1-17 $920
Purchase of nutritional handouts, cookbooks, brochures w hich are listed on the USDA $4,891
approved materials itemiz ed list. Purchases shall include: Nutrition education materials, as
available through the United States Department of Agriculture, including MyPlate and
SNAP-Ed and Calif ornia Department of Public Health Netw ork materials.
Goal 1 Ob' . 1-17
Sign and Posters f or event announcements by local vendor (Real Graphics) - 8 events @$1,600
$200/event =$1,600
Goal 1 Ob' . 1-17
Color copies f or handouts at events, f orums, and other support of SOW activities - 5,000 X $1,600
. 32 =$1,600
Goal 1 Ob' . 1-17
Total: $9,011
I ndirect Cost
22% of Personnel and F rin e Benef its Cost
Total: $22,013
Total Bud et
Total: $200,000
Nevada County Pubiic Health Department
12-10188
Exhibit B Attachment I I I
BUDGET
(Year 3)
(10/01/2014 through 09/30/2015)
Personnel
Position Title
Annual
Sala /Ran e
Total
FTE /a
Budget
Health &Wellness Pro ram Mana er $84,636 45% $38,086
Nutritionist $74,658 25% $18,665
Health Technician I I $39,825 25% $9,956
Total: $66,707
Frin e Benefits
50% of Personnel
$33,354
Total: $33,354
Personnel and Frin e
Total: $100,061
O eratin Ex enses
General Office Su lies
$600
Postage including, but not limited to, event announcements and invitations, mailings to $300
SNAP-Ed clients, corres ondence w ith CDPH. $25/month X 12 months = $300
Recruit 75 CalFresh participants to attend neighborhood community roundtables to present $2,250
neighborhood findings and determine areas of greatest concern; identify potential barriers
that w ould prevent clients from participating in inventions. Provide an hourly rate to
participants for their services: $15/hour X 2 hours x 25 participants = $750.00 X 3 =
$2,250.00
Room Rental for 3 events includin Communit Roundtables = $600 $600
Non food su lies for classes and events - $30/month X 12 months = $360 $360
Food Sam les for Nutrition classes 400 artici ants X $2.50/ artici ant = $1,000 $1,000
Food sam les for Fruit and Ve etables Event 300 artici ants X $2.50/ artici ant = $750 $750
Membership California Conference of Local Health Department Nutritionists 1 $90
membershi X $90/membershi = $90
Total: $5,950
Equi ment
N/A
Total: $0
Travel*
CCLHDN trainin ,Los An eles, 1 staff
CX3 trainin , Re Tonal, 1 staff
Total: $403
*Travel costs as required to meet stated obj ectives as outlined in the Scope of Work. All travel rates w ill align w ith
current CaI HR (formerly DPA) rates as stated in the contract.
Nevada County P ub l i c H eal th Department
12-10188
Exh i b i t B Attac h ment I I - Sc h edul e
Sub grantee Budget
~ ,
Sub grantee Name: A - NEOP Coordi nator
Li ne I tem Tota)
P ersonnel $ 50,000
Operati ng $
Equi pment $ -
Travel $ 1,415
Sub grants $ -
I ndi rec t Costs
Sub grantee Name: C - NEOP F ac i l i tator
~ ~ +-
Li ne I tem Total
P ersonnel $ 4,000
Operati ng $ -
Equi pment $
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $ 4,000
Sub grantee Name:
Li ne I tem Total
P ersonnel $ -
Operati n $
Equi pment $
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $
Sub grantee Name:
Li ne I tem Total
P ersonnel $ -
Operati ng $ -
Equi pment $
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $
Sub grantee Name: B - NEOP Eval uati on Consul tant
Li ne I tem Total
P ersonnel $ 7,500
Operati ng $ -
Equi pment $ -
Travel $ 280.00
Sub grants $ -
I ndi rec t Costs
Total Costs $ 7,780
' , ~ ~ ` ~ ' Sub gran~ ee Name Y ,~ ..~ ~ ,
Y x
.,.-~ ~ 4 ,r~ ~ :~ e~ ` ' .
s.' ~
` b rrr' ' .~ ' ~ ,f ~ ' ~ . * _ ,.yx~ si ` ~ ' a. ~ .k.
Li ne I tem Total
P ersonnel $ -
Operati ng $ -
Equi pment $ -
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $ -
Sub grantee Name:
Li ne I tem Total
P ersonnel $ -
Operati ng $ -
Equi pment $ -
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $
Sub grantee Name:
Li ne I tem Total
P ersonnel $ -
Operati ng $ -
Equi pment $ -
Travel $ -
Sub grants $
I ndi rec t Costs
Total Costs $ -
12-10188
Exhi b i t B Attac hment I I
BUDGET
(Year 2)
(10/01/2013 through 09/30/2014)
Sub Grantees
and f ol l ow through on educ ati onal events at heal th f ai rs, sc hool s, and other
promoti onal ac ti vi ti es; w ork w i th sc hool s, and c ommuni ty organi z ati ons i n pl anni ng
and promoti ng good heal th through di ssemi nati on of nutri ti on educ ati on materi al s;
ac ti vel y ac qui re and devel op c ul tural l y and l i ngui sti c al l y c ompetent nutri ti on
physi c al ac ti vi ty promoti onal c omponents of nutri ti on educ ati on; and expand our
i nc rease c ommuni ty aw areness and know l edge of good nutri ti on and heal thy ac ti ve
l i f est l es. Goal 1 Ob '. 1-17
B NEOP Eval uati on Consul tant -The Eval uati on c onsul tant w i l l b e an i ndependentl y $7,780
c ontrac ted person w ho w i l l devel op an eval uati on pl an and methodol ogy i nc l udi ng
measurement tool s Goal 1 Ob ~. 1-17
C NEOP F ac i l i tator Consul tant -The f ac i l i tator w i l l c onduc t Cal F resh F oc us groups. $4,000
anal si s. Goal 1 Ob '. 1-17
Total : $63,195
Other Costs
I nternal Du l i c ati on of doc uments - 9,200 c o i es X $. 10/c o = $920 Goal 1 Ob ~. 1-17 $920
P urc hase of nutri ti onal handouts, c ookb ooks, b roc hures w hi c h are l i sted on the USDA $4,271
approved materi al s i temi z ed l i st. P urc hases shal l i nc l ude: Nutri ti on educ ati on materi al s, as
avai l ab l e through the Uni ted States Department of Agri c ul ture, i nc l udi ng MyP l ate and
SNAP-Ed and Cal i f orni a Department of P ub l i c Heal th Netw ork materi al s.
Goal 1 Ob '. 1-17
Si gn and P osters f or event announc ements b y l oc al vendor (Real Graphi c s) - 8 events @ $1,600
$200/event = $1,600
Goal 1 Ob '. 1-17
Col or c opi es f or handouts at events, f orums, and other support of SOW ac ti vi ti es - 5,000 X $1,600
. 32 = $1,600
Goal 1 Ob '. 1-17
Total : $8,391
I ndi rec t Cost
22% of P ersonnel and F ri n e Benef i ts Cost
Total : $22,013
Total Bud et
Total : $200,000
~3
Nevada County Public Health Department
12-10188
Exhibit B Attachment I I
BUDGET
(Year 2)
(10/01/2013 through 09/30/2014)
Personnel
Position Title
Annual
Sala /Ran e
Total
FTE /o
Budget
Health &Wellness Pro ram Mana er $84,636 45% $38,086
Nutritionist $74,658 25% $18,665
Health Technician I I $39,825 25% $9,956
Total: $66,707
rrin e rsenerirs
50% of Personnel $33,354
Total: $33,354
Personnel and Frin e
Total: $100,061
Operating Expenses
General Of f ice Su lies $600
Postage - including, but not limited to, event announcements and invitations, mailings to $300
SNAP-Ed clients, corres ondence w ith CDPH. $25/month X 12 months =$300
Recruit 75 CalFresh participants to attend neighborhood community roundtables to present $2,250
neighborhood f indings and determine areas of greatest concern; identif y potential barriers
that w ould prevent clients f rom participating in inventions. Provide an hourly rate to
participants f or their services: $15/hour X 2 hours x 25 participants =$750.00 X 3 =
$2250.00
Room Rental f or 1 events includin Communit Roundtables =$600 $600
Non -f ood su lies f or classes and events - $30/month X 12 months =$360 $360
Food Sam les f or Nutrition classes - 398 artici ants X $2.50/ artici ant =$995 $995
Food sam les f or Fruit and Ve etables Event - 300 artici ants X $2.50/ artici ant =$750 $750
Membership Calif ornia Conf erence of Local Health Department Nutritionists - 1 $90
membershi X $90/membershi =$90
Total: $5,945
E uipment
Minor E ui ment $150
NI A Total: $150
Travel*
CCLHDN training, Los Angeles. 1 staf f
Total:
*Travel costs as req uired to meet stated obj ectives as outlined in the Scope of Work. All travel rates w ill align w ith
current CaI HR (f ormerly DPA) rates as stated in the contract.
12-10188
Exh i b i t BAttac h ment I - Sc h edul e
Sub grantee Budget
Sub grantee Name: A - NEOP Coordi nator
Li ne I tem Total
P ersonnel $ 47,198
Operati ng $
Equi pment $ -
Travel $ -
Sub grants $ -
I ndi rec t Costs
Sub grantee Name: C - NEOP F ac i l i tator Consul tant
Li ne I tem Total
P ersonnel $ 3,800
Operati ng $ -
Equi pment $ -
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $ 3,800
Sub grantee Name:.
Li ne I tem Totai
P ersonnel $
Operati ng $ -
Equi pment $ -
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $ -
Sub grantee Name:
Li ne I tem Total
P ersonnel $ -
Operati ng $
Equi pment $ -
Travel $ -
Su b gra nts $ -
I ndi rec t Costs
Total Costs $ -
Sub grantee_ Name: B - NEOP Eval uati on Consul tant
Li ne I tem Total
P ersonnel $ 15,280
Operati ng $ -
Equi pment $ -
Travel $ -
Sub grants $ -
I ndi rec t Costs
Sub grantee Name:
Li ne I tem Total
P ersonnel $ -
Operati ng $
Equi pment $ -
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $ -
Sub g~antee Name:
Li ne I tem Total
P ersonnel $ -
Operati ng $ -
Equi pment $ -
Travel $ -
Sub grants $ -
I ndi rec t Costs
Total Costs $
Sub grantee Name:
Li ne I tem Total
P ersonnel $ -
Operati ng $ -
Equi pment $ -
Travel $
Sub grants $ -
I ndi rec t Costs
Total Costs $ -
12-10188
Exh i b i t B Attac h ment
BUDGET
(Year 1)
(10/01/2012 th rough 09/30/2013)
Sub Grants
and f ol l ow th rough on educ ati onal events at h eal th f ai rs, sc h ool s, and oth er
promoti onal ac ti vi ti es; w ork w i th sc h ool s, and c ommuni ty organi z ati ons i n pl anni ng
and promoti ng good h eal th th rough di ssemi nati on of nutri ti on educ ati on materi al s;
ac ti vel y ac q ui re and devel op c ul tural l y and l i ngui sti c al l y c ompetent nutri ti on
ph ysi c al ac ti vi ty promoti onal c omponents of nutri ti on educ ati on; and expand our
i nc rease c ommuni ty aw areness and know l edge of good nutri ti on and h eal th y ac ti ve
f i f est l es. Goad 1 Ob '. 1-17
B NEOP Eval uati on Consul tant -Th e Eval uati on c onsul tant w i l l b e an i ndependentl y $15,280
c ontrac ted person w h o w i l l devel op an eval uati on pl an and meth odol ogy i nc l udi ng
measurement tool s Goal 1 Ob '. 1-17
C NEOP F ac i l i tator Consul tant -Th e f ac i l i tator w i l l c onduc t Cal F resh F oc us groups. 3,800
ana I si s. Goal 1 Ob '. 1-17
Total : $66,278
Oth er Costs
I nf ernal Du l i c ati on of doc uments - 12,800 c o i es X $. 10/c o = $1,280 Goal 1 Ob ' 1-17 $1,280
Get More b ec ause More Matters h andouts (Engl i sh ) - 40 pac kets of 50/eac h X
$9. 0. 0/ ac ket = $360 Goal 1 Ob ' 1-17
$360
Get More b ec ause More Matters h andouts (Spani sh ) - 6 pac kets of 50/eac h X
$9. 00/ ac ket = $54 Goal 1 Ob ~ 1-17
$54
ReTh i nk Your Dri nk Campai gn materi al s c opi ed b y l oc al vendor (Real Graph i c s) - 4
h andouts X 1,000 c ol or c o i es X $. 32/c op = $1,280 Goal 1 Ob ' 1-17
$1,280
Si gn and P osters f or event announc ements b y l oc al vendor (Real Graph i c s) - 8 events @
$50/event = $400 Goal 1 Ob ' 1-17
$400
Col or c opi es f or h andouts at events, f orums, and oth er support of SOW ac ti vi ti es - 4,600 X
. 32 = $1,472 Goal 1 Ob ' 1-17
$1,472
M P l ate mi ni osters, 400 En l i sh + 100 S ani sh $. 50 eac h = $250 Goal 1 Ob ' 1-17 $250
Cookb ooks H eal th Meal s - 500 b ooks X $1. 50/b ook = $750 Goal 1 Ob ' 1-17 $750
Cookb ooks (F l avors of my Ki tc h en-Spani sh ) - 100 b ooks X $1. 00/b ook = $100 Goal 1 Ob j
1-17
$100
Total : $5,946
I ndi rec t Cost
24. 5% of P ersonnel and F ri nge Benef i ts Cost
Total : $23,392
Total Bud et
Total : $200,000
~~~
2
12-10188
Exh i b i t B Attac h ment
BUDGET
(Year 1)
(10/01/2012 th rough 09/30/2013)
P ersonnel
P osi ti on Ti tl e
Annual
Sal ar /Range
Total
FTE
Budget
H eal th & Wel l ness P ro ram Mana er
$84,646 30%
$25,394
Nutri ti oni st
$74,658 25% $18,665
H eal th Tec h ni c i an I I
$39,825 50% $19,913
Total :
$63,972
Fri n e Benefi ts
49.25% of P ersonnel
$31,506
Total : $31,506
P ersonnel and Fri n e
Total :
$95,478
Operati n Expenses
General Offi c e Su l i es
$1,060
P ostage - i nc l udi ng, b ut not l i mi ted to, event announc ements and i nvi tati ons, mai l i ngs to
SNAP-Ed c l i ents, c orres ondenc e w i th CDP H . $45/month X 12 month s = $540
$540
Rec rui t 20 Cal Fresh parti c i pants and i nc ome el i gi b l es for i n-depth tw o-h our i ntervi ew s tw i c e
a year to parti c i pate i n needs assessment ac ti vi ti es th at i denti fy and el i mi nate potenti al
b arri ers th at w oul d prevent c l i ents from parti c i pati ng. P rovi de an h ourl y rate to parti c i pants
for th ei r servi c es: $15/h our x 2 h ours x 20 arti c i ants = $600.00 X 2 = $1,200
$1,200
Room Rental for 4 events i nc l udi ng Communi t Roundtab l es = $800.00
$800
Non -food su l i es for c l asses and events - $30/month X 12 month s = $360
$360
Food Sam l es for Nutri ti on c l asses - 100 arti c i ants X $2.50/ arti c i ant = $250
$250
Food sam l es for Frui t and Vegetab l es Event - 300 arti c i ants X $2.50/ arti c i ant = $750
$750
Suppl i es for ReTh i nk Your Dri nk Events - 5 events X 100 parti c i pants/event X
$.60/ arti c i ant = $300
$300
Memb ersh i p Cal i forni a Conferenc e of Loc al H eal th Department Nutri ti oni sts - 1
memb ersh i p X $90/memb ersh i = $90
$90
Total : $5,350
Equi pment
Mi nor Equi ment
$300
Total : $300
Travel *
Communi t En a ement trai ni n ,l oc ati on TBD
ReTh i nk Your Dri nk trai ni n ,l oc ati on TBD
Re Tonal Netw ork meeti n , 1 staff
CCLH DN trai ni n ,Los An el es, 1 staff
Ch i l dh ood Oh ~si t~ Conferenc e, Lon Beac h , 2 staff
CX3 trai ni n , Re Tonal , 2 staff
Loc al Travel Mi l ea e
Total :
$3,256
*Travel c osts as requi red to meet stated ob jec ti ves as outl i ned i n th e Sc ope of Work. Al l travel rates w i l l al i gn w i th
c urrent CaI H R (formerl y DP A) rates as stated i n th e c ontrac t.
~_(~~=-~j
~ ~~ ` - ~
Y l ~' ' J ~
J EFFREY S. BROWN, MPH, MSW .~_
Va ~O1111~y
KAREN MILMAN, MD, MPH
Heal th and Human Ser v i c es Agenc y
Di r ec tor
~,~,~~' Y ,,= f
~a~~~jd Hum1,
Publ i c Heal th Offi c er/ Di r ec tor
~ec es r i ~genc
500 CROWN POINT CIRCLE, SÌ' E 110 ~ ~ ~ ~ ~~ ~,
~
10075 LEVON AVE STF, 207
GRASS VALLEY , CA 95945 ~
' CELLPHONE ~u"{,~~,
~"` ar tmer r t
TRUCKEE, CALIFORNIA 96161
(530) 265-1450 TELEPHONE (530)582-7814
(888) 303-1450 FAX (530) 582-7732
FAX (530) 271-0837
' . ('%~.,~~ _: -' i . _
~~' Y
September 13, 2012
Honor abl e Boar d of Super v i s or s
Er i c Rood Admi ni s tr ati v e Center
950 Mai du Av enue
Nev ada Ci ty, Cal i for ni a 95959
DATE OF MEETING: Oc tober 9, 2012
SUBJ ECT: Res ol uti on author i z i ng ex ec uti on of a r enewal Agr eement wi th Tahoe Tr uc kee
Communi ty Foundati on (TTCF) to r ei mbur s e Publ i c Heal th for the s er v i c es of a Heal th Educ ati on
Spec i al i s t r el ated to the Tahoe Tr uc kee Futur e Wi thout Dr ug Dependenc y Gr ant Pr ogr am for the ter m
of Oc tober 1, 2012 thr ough September 30, 2013 i n the max i mum amount of $ 27,012.96.
RECOMMENDATION: Appr ov e the attac hed Res ol uti ons .
FUNDING: Las t year , Tahoe Tr uc kee Communi ty Foundati on s er v i ng as the fi s c al agent for the
Tahoe Tr uc kee Futur e Wi thout Dr ug Dependenc y (TTFWDD) Pr ojec t was appr ov ed to r ec ei v e feder al
Dr ug Fr ee Communi ti es (DFC) Suppor t Pr ogr am gr ant funds i n the amount of $ 125,000 per year for
fi v e year s . The Dr ug Fr ee Communi ti es pr ogr am i s di r ec ted by the Whi te Hous e Offi c e of Nati onal
Dr ug Contr ol Pol i c y, i n par tner s hi p wi th the Subs tanc e Abus e and Mental Heal th Ser v i c es
Admi ni s tr ati on (SAMSHA), and i s des i gned to fac i l i tate and fund par ti c i pati on i n l oc al dr ug
pr ev enti on effor ts . Under thi s Agr eement, TTCF i s agr eei ng to r ei mbur s e Publ i c Heal th at the r ate
$ 43.29/ per hour for a depar tment' s Heal th Educ ati on Spec i al i s t to pr ov i de s er v i c es i n the c apac i ty of a
pr ojec t c oor di nator for the TTFWDD pr ogr am. Thi s i s the s ec ond year of thi s Agr eement between
Publ i c Heal th and i t i s ex pec ted to be r enewed annual l y for the fi v e year dur ati on of the gr ant. Funds
r ec ei v ed under thi s agr eement wi l l be us ed to s uppor t the as s i gned per s onnel ' s s al ar y/ benefi ts . Ther e
ar e no c ounty gener al fund dol l ar s r eq ui r ed i n the Agr eement.
BACKGROUND: The pr i mar y pur pos e of the DFC pr ogr am i s to: s tr engthen c ol l abor ati on among
c ommuni ty enti ti es ; and r educ e s ubs tanc e us e among youth. The goal of the pr ogr am i s to i nv ol v e and
engage the l oc al c ommuni ty to pr ev ent and r educ e s ubs tanc e us e among youth. Gr ants awar ded
t h r o u g h t h e DFC pr o g r am ar e i n t e n d e d t o s u ppo r t e s t ab l i s h e d co mmu n i t y- b as e d co al i t i o n s capab l e o f
e ffe ct i n g co mmu n i t y- l e v e l ch an g e . Fo r t h e pu r po s e s o f t h e DFC pr o g r am, a co al i t i o n i s d e fi n e d as a
co mmu n i t y- b as e d ar r an g e me n t fo r co o pe r at i o n an d co l l ab o r at i o n amo n g g r o u ps o r s e ct o r s o f a
co mmu n i t y i n w h i cfi e ach g r o u p r e t ai n s i t s i d e n t i t y, b u t al l ag r e e t o w o r k t o g e t h e r t o w ar d a co mmo n
g o al o f b u i l d i n g a s afe , h e al t h y, an d d r u g- fr e e co mmu n i t y. Th e pr o j e ct s pe ci fi cal l y w o r ks t o ad d r e s s
u n d e r ag e d r i n ki n g , mar i j u an a an d pr e s cr i pt i o n d r u g ab u s e amo n g yo u t h i n t h e E as t e r n Co u n t y Re g i o n .
P u b l i c H e al t h w i l l co n t i n u e t o s u ppl y a H e al t h E d u cat i o n S pe ci al i s t t o pr o v i d e an av e r ag e o f t w e l v e
(12) h o u r s a w e e k o f pr o j e ct co o r d i n at i o n s e r v i ce s . Th e H e al t h E d u cat i o n S pe ci al i s t s h al l co o r d i n at e
act i v i t i e s i n cl u d i n g : t r ai n i n g s , co mmu n i cat i o n , d at a co l l e ct i o n an d d i s s e mi n at i o n ; s u ppo r t fo r Co al i t i o n
me mb e r s , t h e Co al i t i o n L e ad e r s h i p Co mmi t t e e (CL ~) an d co l l ab o r at o r s ; g u i d an ce t o t h e i ; I .,L i n t h e
as s e s s me n t o f co mmu n i t y n e e d s an d i n t h e i d e n t i fi cat i o n o f e x i s t i n g r e s o u r ce s . H e w i l l as s i s t i n t h e
d e v e l o pme n t o f pl an s o f act i o n t o car r y o u t t h e mi s s i o n an d s t r at e g i e s o f t h e co al i t i o n an d w o r k w i t h
CL C t o i mpl e me n t me ch an i s ms fo r e v al u at i n g an d mo n i t o r i n g t h e o u t co me s .
I t i s r e co mme n d e d t h at t h e Bo ar d appr o v e t h e at t ach e d Ag r e e me n t as i t w i l l pr o v i d e co n t i n u at i o n o f
fu n d i n g t o mo b i l i z e an d o r g an i z e t h e co mmu n i t y t o ad d r e s s mu l t i pl e ar e as o f d r u g ab u s e b y yo u t h o f
t h e co mmu n i t y.
P l e as e co n t act me i f an y ad d i t i o n al i n fo r mat i o n i s r e q u i r e d .
Re s pe ct fu l l y s u b mi t t e d ,
K e n Mi l man , MD, MP H
P u b l i c H e al t h O ffi ce r/ Di r e ct o r
KM/ cs
RESOLUTION NO.
12ESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
WITH TAHOE TRUCKEE COMMUNITY FOUNDATION (TTCF)
WHEREAS, the Tahoe Truckee Community Foundation (TTCT) s erv ing as the f is cal
ag ent f or the Tahoe Truckee Future Without Drug Dependency (TTFWDD) Proj ect has been
approv ed to receiv e f ederal Drug Free Communities (DFC) Support Prog ram g rant f unds to
s treng then col l aboration among community entities f or the purpos e of reducing and prev enting
drug abus e among youth; and
WHEREAS, TTCF wis hes to continue to contract with the County's Publ ic Heal th
Department f or the s erv ices of Heal th Education Special is t to prov ide proj ect coordination
s erv ices rel ated to this g rant proj ect.
NOW, THFIZEFORE, BE IT HEREBY RESOLVED by the Board of Superv is ors of the
County of Nev ada, State of Cal if ornia, that the Ag reement dated the 1s t day of October, 2012 , by
and between the County and the Tahoe Truckee Community Foundation pertaining to
reimburs ing the County's Publ ic Heal th Department f or the the s erv ices of a Heal th Education
Special is t For coordinating proj ect s erv ices rel ated to the Tahoe Truckee Future Without Drug
Dependency Proj ect, in the maximum payabl e amount of $27,012.96, f or the Ag reement term of
October 1, 2012 throug h September 30, 2013 be and hereby is approv ed, and that the Chair of the
Board of Superv is ors be and is hereby authoriz ed to execute the Ag reement on behal f of the
County of Nev ada.
f unds to be depos ited into rev enue account: 15 89-40102-492-2771 /45 8010.
r i ~ l ~ ~ ~ ~ a l r : ~ ~ ~ ~ ~ c : ~ 1 ; ~ i :
CtJMM-CJNITY
E ~ ~ ~ ~
~ ~ ~ ~ : r ~ ~ : l ~ ~ ~
Admi ni ster i ng Agenc y: TAHOE TRUCKLE COMMUNITY FOUNDATION
Contr a c t Number
Contr a c t Desc r i pti on: Pr ojec t Coor di na tor for Ta hoe Tr uc kee Futur e Wi thout Dr ug Dependenc y
(TT-FWDD) Pr ogr a m
Contr a c t Ter m: Oc tober 1 , 201 2 thr ough September 30, 201 3
HE ALTH E DUCATION SPE CIALIST AGRE E ~ VIE NT
THIS AGRE E ME NT i s, by a nd between the Ta hoe Tr uc kee Communi ty ' Founda ti on, a nonpr ofi t
or ga ni z a ti on ("TTCF") a nd the County of Neva da , a pol i ti c a l subdi vi si on of the Sta te of Ca l i for ni a
("County"), who a gr ee a s fol l ows:
1 . Ser vi c es: Subjec t to the ter ms a nd c ondi ti ons set for th i n thi s Agr eement, County sha l l pr ovi de
the ser vi c es desc r i bed i n E x hi bi t A. County sha l l pr ovi de sa i d ser vi c es a t the ti me, pl a c e, a nd i n
the ma nner spec i fi ed her ei n.
2. Pa yment: TTCF sha l l pa y Hea l th E duc a ti on Spec i a l i st a t a n hour l y r a te of $43.29 per hour , pl us
r el a ted a ppr oved ex penses, for a tota l a mount not to ex c eed $ 27,01 2.96 over the c ontr a c t
per i od. If sta ff c osts i nc r ea se dur i ng the c our se of the Agr eement, TTCF wi l l r ei mbur se County a t
the new r a te, but County wi l l a djust the number of ser vi c e hour s a s needed to sta y wi thi n the
c ontr a c t ma x i mum. County sha l l pr ovi de i nvoi c es to TTCF on a monthl y ba si s, wi thi n 30 da ys of
the c l ose of ea c h c a l enda r month. Invoi c es sha l l i nc l ude deta i l on the ser vi c es pr ovi ded dur i ng
the bi l l i ng per i od. TTCF wi l l r evi ew, a ppr ove, a nd pa y a l l va l i d i nvoi c es wi thi n 30 da ys of r ec ei pt.
Invoi c es for pa yment sha l l be submi tted to the fol l owi ng a ddr ess, a nd sha l l i nc l ude the c ontr a c t
number i ndi c a ted on the fi r st pa ge of thi s Agr eement, the Hea l th E duc a ti on Spec i a l i st na me a nd
r emi tta nc e a ddr ess, a nd a l l a ddi ti ona l spec i fi c i nfor ma ti on i ndi c a ted her ei n:
Ta hoe Tr uc kee Communi ty Founda ti on
Attn: Ac c ounts Pa ya bl e
PO Box 366
Tr uc kee, Ca l i for ni a 961 60
(530) 587-1 776
3. Fa c i l i ti es, E qui pment a nd Other Ma ter i a l s, a nd Obl i ga ti ons of County: County sha l l , a t i ts sol e
c ost a nd ex pense, fur ni sh a l l fa c i l i ti es, equi pment, a nd other ma ter i a l s whi c h ma y be r equi r ed for
fur ni shi ng ser vi c es pur sua nt to thi s Agr eement.
4. E x hi bi ts: - Al l ex hi bi ts r efer r ed to her ei n wi l l be a tta c hed her eto a nd by thi s r efer enc e i nc or por a ted
her ei n.
5. Ti me for Per for ma nc e: Ti me i s of the essenc e. Fa i l ur e of County to per for m a ny ser vi c es wi thi n
the ti me l i mi ts set for th her ei n sha l l c onsti tute ma ter i a l br ea c h of thi s c ontr a c t.
6. Amendments: Thi s Agr eement c onsti tutes the enti r e Agr eement between the pa r ti es. Any
a mendments or c ha nges to thi s Agr eement sha l l be a gr eed to i n wr i ti ng, spec i fyi ng the c ha nges) a nd
the effec ti ve da tes) a nd sha l l be ex ec uted by dul y a uthor i z ed r epr esenta ti ves of both pa r ti es.
However , i n no event sha l l suc h a mendments c r ea te a ddi ti ona l l i a bi l i ty to TTCF or pr ovi de a ddi ti ona l
c ompensa ti on to County ex c ept a s ex pl i c i tl y set for th i n thi s or a mended Agr eement.
7. Independent Contr a c tor : At a l l ti mes dur i ng the ter m of thi s Agr eement, County sha l l be a n
i ndependent c ontr a c tor a nd sha l l not be a n empl oyee of TTCF. TTCF sha l l ha ve the r i ght to c ontr ol
County onl y i nsofa r a s the r esul ts of County' s ser vi c es r ender ed pur sua nt to thi s Agr eement. TTCF sha l l
TTCF Agr eement
County of Neva da
Ta hoe Tr uc kee Futur e wi thout Dr ug Dependenc y
Pa ge 1 of 6
not have the r i g ht to c ontr ol the means by whi c h County ac c ompl i shes ser vi c es r ender ed pur suant to thi s
Ag r eement.
8. Li c enses, Per mi ts, E tc .: County r epr esents and war r ants to TTCF that i t has al l l i c enses, per mi ts,
q ual i f i c ati ons, and appr oval s of whatsoever natur e, whi c h ar e l eg al l y r eq ui r ed f or H eal th S er vi c e
S pec i a- l i st to pr ac ti c e hi s pr of essi on.
9. Ti me: County shal l devote suc h ti me to the per f or manc e of ser vi c es pur suant to thi s Ag r eement as
may be r easonabl y nec essar y f or the sati sf ac tor y per f or manc e of County's obl i g ati ons pur suant to thi s
Ag r eement. N ei ther par ty shal l be c onsi der ed i n def aul t of thi s Ag r eement to the ex tent per f or manc e i s
pr evented or del ayed by any c ause, pr esent or f utur e, whi c h i s beyond the r easonabl e c ontr ol of the
Pa~Y~
10. Insur anc e: County shal l f i l e wi th TTCF c onc ur r entl y her ewi th a Cer ti f i c ate of Insur anc e, i n
c ompani es ac c eptabl e to TTCF evi denc i ng al l c over ag es, l i mi ts, and endor sements l i sted bel ow:
a. WORKE RS ' COMPE N S ATION AN D E MPLOYE R'S LIABILITY IN S URAN CE : Wor ker s'
Compensati on Insur anc e shal l be pr ovi ded as r eq ui r ed by any appl i c abl e l aw or
r eg ul ati on. E mpl oyer 's l i abi l i ty i nsur anc e shal l be pr ovi ded i n amounts not l ess than one
mi l l i on dol l ar s ($1,000,000) eac h ac c i dent f or bodi l y i nj ur y by ac c i dent, one mi l l i on dol l ar s
($1,000,000) pol i c y l i mi t f or bodi l y i nj ur y` by di sease, and one mi l l i on dol l ar s ($1,000,000)
eac h empl oyee f or bodi l y i nj ur y by di sease.
E ac h Wor ker s' Compensati on pol i c y shal l be endor sed wi th the f ol l owi ng spec i f i c
l ang uag e:
Canc el l ati on N oti c e "Thi s pol i c y shal l not be c hang ed wi thout f i r st g i vi ng thi r ty (30) days'
pr i or wr i tten noti c e and ten (10) days' pr i or wr i tten noti c e of c anc el l ati on f or non- payment
of pr emi um to the Tahoe Tr uc kee Communi ty Foundati on."
b. GE N E RAL LIABILITY IN S URAN CE :
i . Compr ehensi ve Gener al Li abi l i ty or Commer c i al Gener al Li abi l i ty i nsur anc e
c over i ng al l oper ati ons by or on behal f of County, pr ovi di ng i nsur anc e f or bodi l y
i nj ur y l i abi l i ty and pr oper ty damag e l i abi l i ty f or the l i mi ts of l i abi l i ty i ndi c ated bel ow
and i nc l udi ng c over ag e f or c ontr ac tual l i abi l i ty i nsur i ng the obl i g ati ons assumed by
County i n thi s Ag r eement.
i i . One of the f ol l owi ng f or ms i s r eq ui r ed:
Compr ehensi ve Gener al Li abi l i ty;
Commer c i al Gener al Li abi l i ty (Oc c ur r enc e); or
Commer c i al Gener al Li abi l i ty (Cl ai ms Made).
i i i . If County c ar r i es a Compr ehensi ve Gener al Li abi l i ty pol i c y, the l i mi ts of l i abi l i ty
shal l not be l ess than a Combi ned S i ng l e Li mi t f or bodi l y i nj ur y, pr oper ty damag e,
and Per sonal Inj ur y Li abi l i ty of :
One mi l l i on dol l ar s ($1,000,000) eac h oc c ur r enc e
Two mi l l i on dol l ar s-($2,000,000) ag g r eg ate
i v. If County c ar r i es a Commer c i al Gener al Li abi l i ty (Oc c ur r enc e) pol i c y:
1. The l i mi ts of l i abi l i ty shal l not be l ess than.: ,
One mi l l i on dol l ar s ($1,000,000) eac h oc c ur r enc e (c ombi ned si ng l e l i mi t
f or bodi l y i nj ur y and pr oper ty damag e)
One mi l l i on dol l ar s ($1,000,000) f or Pr oduc ts- Compl eted Oper ati ons
Two mi l l i on dol l ar s ($2,000,000) Gener al Ag g r eg ate
2. If the, pol i c y does not have an endor sement pr ovi di ng that the Gener al
Ag g r eg ate Li mi t appl i es separ atel y, or i f def ense c osts ar e i nc l uded i n the
TTCF Ag r eement
County of N evada
Tahoe Tr uc kee Futur e wi thout Dr ug Dependenc y
Pag e 2 of 6
aggregate l i m i ts , then the req u i red aggregate l i m i ts s hal l be two m i l l i on
d ol l ars ($2, 000, 000).
v . S p ec i al Cl ai m s Mad e P ol i c y Form P rov i s i ons :
Cou nty s hal l not p rov i d e a Com m erc i al General L i abi l i ty (Cl ai m s Mad e) p ol i c y
wi thou t the exp res s p ri or wri tten c ons ent of TTCF, whi c h c ons ent, i f gi v en, s hal l be
s u bj ec t to the f ol l owi ng c ond i ti ons :
1 . The l i m i ts of l i abi l i ty s hal l not be l es s than:
Qne m i l l i on d ol l ars ($1 , 000, 000) eac h oc c u rrenc e (c om bi ned s i ngl e l i m i t
f or bod i l y i nj u ry and p rop erty d am age}
One m i l l i on d ol l ars ($_ 1 , 000, 000) aggregate f or P rod u c ts - Com p l eted
v Nei C~ i i i v i i ~
Two m i l l i on d ol l ars ($2, 000, 000) General Aggregate
2. The i ns u ranc e c ov erage p rov i d ed by _ Cons u l tant - s hal l c ontai n l angu age
p rov i d i ng c ov erage u p to s i x (6) m onths f ol l owi ng the c om p l eti on of the
c ontrac t i n ord er to p rov i d e i ns u ranc e c ov erage f or the hol d harm l es s
p rov i s i ons herei n i f the p ol i c y i s a c l ai m s m ad e p ol i c y .
c . ENDORS EMENTS : Eac h Com p rehens i v e or Com m erc i al General L i abi l i ty p ol i c y s hal l be
end ors ed wi th the f ol l owi ng s p ec i f i c l angu age:
i . "The Tahoe Tru c kee Com m u ni ty Fou nd ati on, i ts of f i c ers , agents , em p l oy ees , and
v ol u nteers are to be c ov ered as i ns u red f or al l l i abi l i ty ari s i ng ou t of the op erati ons
by or on behal f of the nam ed i ns u red i n the p erf orm anc e of thi s Agreem ent."
d . AUTOMOBIL E L IABIL ITY INS URANCE: Au tom obi l e L i abi l i ty i ns u ranc e c ov eri ng bod i l y
i nj u ry and p rop erty d am age i n an am ou nt no l es s than one m i l l i on d ol l ars ($1 , 000, 000)
c om bi ned s i ngl e l i m i t f or eac h oc c u rrenc e. Cov ered v ehi c l es s hal l i nc l u d e owned ,
nonowned , and hi red au tom obi l es / tru c ks .
e. P ROFES S IONAL L IABIL ITY INS URANCE:
i . P rof es s i onal L i abi l i ty Ins u ranc e c ov erage s hal l be p rov i d ed i n the am ou nt of not
l es s than one m i l l i on d ol l ars ($1 , 000, 000) i n aggregate.
1 1 . Ind em ni ty : Cou nty s hal l be res p ons i bl e f or d am ages c au s ed by the ac ts or om i s s i ons of
i ts of f i c ers , em p l oy ees and agents oc c u rri ng i n the p erf orm anc e of thi s Agreem ent. TTCF s hal l
be res p ons i bl e f or d am ages c au s ed by the ac ts or om i s s i ons of i ts of f i c ers , em p l oy ees and
agents oc c u rri ng i n the p erf orm anc e of thi s Agreem ent. It i s the i ntenti on of Cou nty and TTCF
that the p rov i s i ons of thi s p aragrap h be i nterp reted to i m p os e on eac h p arty , res p ons i bi l i ty f or
the ac ts of thei r res p ec ti v e of f i c ers , em p l oy ees and agents .
It i s al s o the i ntenti on of Cou nty and TTCF that, where c om p arati v e negl i genc e i s d eterm i ned to
hav e been c ontri bu tory , p ri nc i p l es of c om p arati v e negl i genc e wi l l be f ol l owed and eac h p arty
wi l l bear the p rop orti onate c os t of any d am ages attri bu tabl e to the negl i genc e.
1 2. Contrac tor Not Agent: Exc ep t as TTCF m ay s p ec i f y i n wri ti ng Cou nty s hal l hav e no au thori ty ,
exp res s or i m p l i ed , to ac t on behal f of TTCF i n any c ap ac i ty whats oev er as an agent. Cou nty
s hal l hav e no au thori ty , exp res s or i m p l i ed p u rs u ant to thi s Agreem ent to bi nd TTCF to any
obl i gati on whats oev er.
1 3. As s i gnm ent P rohi bi ted : Cou nty m ay as s i gn i ts ri ghts and obl i gati ons u nd er thi s Agreem ent onl y
u p on the p ri or wri tten ap p rov al of TTCF s ai d ap p rov al to be i n the s ol e d i s c reti on of TTCF.
1 4. P ers onnel : Cou nty s hal l as s i gn onl y c om p etent p ers onnel to p erf orm s erv i c es p u rs u ant to thi s
Agreem ent.
TTCF Agreem ent
Cou nty of Nev ad a
Tahoe Tru c kee Fu tu re wi thou t Dru g Dep end enc y P age 3 of 6
15. Standard of Performance: County s h al l perform al l s erv i ces req ui red purs uant. to th i s
Agreement i n th e manner and accordi ng to th e s tandards obs erv ed by a competent practi ti oner
of th e profes s i on i n wh i ch H eal th Educati on Speci al i s t i s engaged i n th e geograph i cal area i n
wh i ch H eal th Educati on Speci al i s t practi ces i ts profes s i on. Al l products of wh ats oev er nature
wh i ch County del i v ers to TTCF purs uant to th i s Agreement s h al l be prepared i n a s ubs tanti al
fi rs t cl as s and workmanl i ke manner and conform to th e s tandards or q ual i ty normal l y obs erv ed
by a pers on practi ci ng h i s profes s i on.
16. Termi nati on:
a. TTCF s h al l h av e th e ri gh t to termi nate th i s Agreement upon th i rty (30) worki ng days '
adv ance noti ce to County. i n th e ev ent TTCF s h al l gi v e noti ce of termi nati on, County
s h al l i mmedi atel y ceas e renderi ng s erv i ce upon recei pt of s uch wri tten noti ce, purs uant
to th i g A~raarr~~nt, I p th a Pyant TTC:F gh al l tarmi natP th i s AnrPPmQnt:
County s h al l del i v er copi es of al l wri ti ngs prepared by i t purs uan# to th i s
Agreement. Th e term " wri ti ngs " s h al l be cons trued to mean and i ncl ude:
h andwri ti ng, typewri ti ng, pri nti ng, Ph otos tatti ng, ph otograph i ng, and ev ery oth er
means of recordi ng upon any tangi bl e th i ng any form of communi cati on or
repres entati on, i ncl udi ng l etters , words , pi ctures , s ounds , or s ymbol s , or
combi nati ons th ereof.
TTCF s h al l h av e ful l owners h i p and control of al l s uch wri ti ngs del i v ered by
County purs uant to th i s Agreement.
b. TTCF s h al l pay County th e reas onabl e v al ue of s erv i ces rendered by County to th e date
of termi nati on purs uant to th i s Agreement not to exceed th e amount documented by
County and approv ed by l - I " CF as work accompl i s h ed to date; prov i ded, h owev er, th at i n
no ev ent s h al l any payment h ereunder exceed th e amount of th e Agreement s peci fi ed
h erei n.
c. County may termi nate i ts s erv i ces under th i s Agreement upon th i rty (30) worki ng days '
adv ance wri tten noti ce to th e TTCF.
17. Nondi s cri mi nati on: Duri ng th e performance of th i s Agreement, County s h al l compl y wi th al l
appl i cabl e federal , s tate and l ocal l aws , rul es , regul ati ons and ordi nances , i ncl udi ng th e
prov i s i ons of th e Ameri cans wi th Di s abi l i ti es Act of 1990, and Fai r Empl oyment and H ous i ng
Act, and wi l l not di s cri mi nate agai ns t empl oyees , appl i cants or cl i ents becaus e of race, s ex,
s exual ori entati on, col or, ances try, rel i gi on or rel i gi ous creed, nati onal ori gi n or eth ni c group
i denti fi cati on, mental di s abi l i ty, ph ys i cal di s abi l i ty, medi cal condi ti on (i ncl udi ng cancer, H I V and
AI DS), age (ov er 4 0), mari tal s tatus , or us e of Fami l y and Medi cal Care Leav e and/ or
Pregnancy Di s abi l i ty Leav e i n regard to any pos i ti on for wh i ch th e empl oyee or appl i cant i s
q ual i fi ed.
18. Records : County s h al l mai ntai n, at al l ti mes , compl ete detai l ed records wi th regard to work
performed under th i s Agreement i n a form acceptabl e to TTCF, and TTCF s h al l h av e th e ri gh t
to i ns pect s uch records at any reas onabl e ti me. Notwi th s tandi ng any oth er terms of th i s
Agreement, no payments s h al l be made to County unti l TTCF i s s ati s fi ed th at work of s uch
v al ue h as been rendered purs uant to th i s Agreement. H owev er, TTCF s h al l not unreas onabl y
wi th h ol d payment and, i f a di s pute exi s ts , th e wi th h el d payment s h al l be proporti onal onl y to th e
i tem i n di s pute.
19. Owners h i p of I nformati on: Al l profes s i onal and tech ni cal i nformati on dev el oped under th i s
Agreement and al l work s h eets , reports , and rel ated data s h al l become th e property of TTCF,
and County agrees to del i v er reproduci bl e copi es of s uch documents to TTCF on compl eti on of
th e s erv i ces h ereunder.
20. Enti rety of Agreement: Th i s Agreement contai ns th e enti re agreement of County and. TTCF
wi th res pect to th e s ubj ect matter h ereof, and no oth er agreement, s tatement, or promi s e made
TTCF Agreement
County of Nev ada
Tah oe Truckee Future wi th out Drug Dependency
Page 4 of 6
by any p ar t y, or t o any emp loyee, of f i c er or agent of any p ar t y, whi c h i s not c ont ai ned i n t hi s
Agr eement , s hall be bi ndi ng or v ali d.
21. Gov er ni ng Law: Thi s Agr eement i s exec ut ed and i nt ended t o be p er f or med i n t he S t at e of
C ali f or ni a, and t he laws of t hat S t at e s hall gov er n i t s i nt er p r et at i on and ef f ec t .
22. N ot i f i c at i on: Any not i c e or demand des i r ed or r eq ui r ed t o be gi v en her eunder s hall be i n
wr i t i ng and deemed gi v en when p er s onally deli v er ed or dep os i t ed i n t he - mai l, p os t age {r ep ai d,
and addr es s ed t o t he p ar t i es as f ollows :
Tahoe Tr uc kee C ommuni t y Foundat i on
Tahoe Tr uc kee C ommuni t y Foundat i on
At t n: S t ac y C aldwell, C EO
PO Box 366
Tr uc kee, C ali f or ni a 96161
Phone: 530/587- 1776
Fax: 530/550- 7985
C ount y of N ev ada:
N ev ada C ount y Publi c H ealt h Dep ar t ment
Kar en Mi lman, M. D.
500 gown Poi nt C i r c le, S ui t e 11 U
Gr as s Valley, C ali f or ni a 95945
Phone: 530/265- 1450
Fax: 530/271- 0837
Any not i c e s o deli v er ed p er s onally s hall be deemed t o be r ec ei v ed on t he dat e of deli v er y, and
any not i c e mai led s hall be deemed t o be r ec ei v ed f i v e (5) days af t er t he dat e on whi c h i t was
mai led.
IN WITN ES S WH EREOF, t he p ar t i es her et o hav e c aus ed t hei r duly aut hor i z ed r ep r es ent at i v es t o
exec ut e t hi s Agr eement as of t he day f i r s t abov e s t at ed:
C OUN TY FN EVADA:
Kar en Mi lman, MD, MPH
Publi c H ealt h Of f i c er/Di r ec t or
Dat e: ~/i ~~dy-
H onor able Ted S . Owens
C hai r , Boar d of S up er v i s or s
Dat e:
At t es t
Donna Landi
C ler k of t he Boar d of S up er v i s or s
Ap p r ov ed as t o For m
Of f i c e of N ev ada C ount y C ouns el
TTC F Agr eement
C ount y of N ev ada
Tahoe Tr uc kee Fut ur e wi t hout Dr ug Dep endenc y
T KEE MM N ITY FOUN DATION :
G/~
S t ac y ald ;C EO
gat e: ~/l 3~( Z
EXH IBITS :
Exhi bi t A S c op e of S er v i c es
Page 5 of 6
EXHIBIT A
SCOPE OF SERVICES
Tahoe Truckee Community Foundation is the f is cal agent of the f ederal SAMHSA
(Subs tance Abus e and Mental Heal th Services Adminis tration) Drug Free Communities
Support Program grant awarded f or the Tahoe Truckee Future without Drug
Dependency (TT-FWDD) Proj ect. The goal of the program is to invol ve and engage the
l ocal community to prevent and reduce s ubs tance us e among youth. As a component of
iris proj ect, T i L r= wis hes to contract ror the s ervices or' a County i-ieaiin Eduction
Special is t to s erve as Proj ect Coordinator f or the TT-FWDD Program. County s hal l
provide s ervices incl uding:
1 . Suppl y . 30 Ful l Time Eq uival ent of a Heal th Education Special is t to s erve as a
Proj ect Coordinator.
2. Heal th Education Special is t s hal l provide an average of 1 2 hours per week to:
Coordinate proj ect s ervices and activities incl uding training, communication,
data col l ection and dis s emination.
Provide s upport f or Coal ition members , the Coal ition L eaders hip Committee
(CL C) and Col l aborators .
Attend s chedul ed Coal ition CL C meetings .
Provide guidance to the CL C in the as s es s ment of community needs and the
identif ication of ex is ting res ources to meet ex is ting needs .
As s is t in the devel opment of pl ans of action to carry out the mis s ion of the
Coal ition.
Serve as an ambas s ador to the community concerning the mis s ion and
phil os ophy of the Coal ition.
Work with the CL C to impl ement a mechanis m f or eval uating and monitoring the
pl ans and s trategies of the coal ition.
As s is t in the recruitment of Coal ition members with an eye toward the creation of
a divers e members hip.
The number of s ervice hours provided may be adj us ted to s tay within the contract
max imum.
~~~r
JEFFREY S. BROWN, MPH, MSW ~~~,~- - ~ ~~~~Y
KAREN MILMAN, MD, MPH
Health and Human Serv i c es Agenc y ,'.~~~'
i t 0 1 1 1
Publi c Health Of f i c er/ Di rec to r
Di rec to r
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50 0 CROWN POINT CIRCLE, STE 1 1 0 ~ ~-~ ` I ~' .: 3 ~,;, ~ ; 1 0 0 75 LEVON AVE S1 'E 20 7
GRASS VALLEY, CA 9594 5
Pu ~~ 'meht
~rRUCKEE, CALIFORNIA 961 61
TELEPHONE (53 0 ) 265-1 4 50 ~ ~ TLLGPHONE (53 0 ) 582-781 4
(888) 3 0 3 -1 4 50 ~ FAX (53 0 ) 582-773 2
FAX (53 0 ) 271 -0 83 7 ~ ~';
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September 7, 20 1 2
Ho no rable Bo ard o f Superv i s o rs
Eri c Ro o d Admi ni s trati v e Center
950 Mai du Av enue
Nev ada Ci ty, CA 95959
DATE OF MEETING: Oc to ber 9, 20 1 2
SUBJECT: Res o luti o n autho ri z i ng ex ec uti o n o f a renewal c o ntrac t wi th Lynne Lac ro i x to c o nti nue to
dev elo p and i mplement the Co unty's Nutri ti o n Educ ati o n and Obes i ty Prev enti o n (NEOP) Pro gram i n
the max i mum amo unt o f $85,0 0 0 f o r the term o f Oc to ber 1 , 20 1 2 thro ugh September 3 0 , 20 1 3 .
RECOMMENDATION: Appro v e the attac hed Res o luti o n.
FUNDING: The Netwo rk f o r a Healthy Cali f o rni a (Netwo rk) and the Cali f o rni a Department o f
So c i al Serv i c es i s pro v i di ng USDA (Uni ted States Department o f Agri c ulture) SNAP-Ed
(Supplemental Nutri ti o n As s i s tanc e Pro gram) f undi ng to Nev ada Co unty to c o nti nue c o mmuni ty
nutri ti o n educ ati o n and c arryi ng o ut a s et o f nutri ti o nal ac ti v i ti es that wi ll s erv e eli gi ble lo w i nc o me
po pulati o ns i n the c o unty. The c o unty has been appro v ed to rec ei v e f undi ng f o r f ederal f i s c al year
20 1 2/ 1 3 f o r the Health and Human Serv i c es Department Nutri ti o n Educ ati o n and Obes i ty Prev enti o n
(NEOP) Pro jec t. Thi s c o ntrac t max i mum i s $85,0 0 0 , and there are no c o unty general f und do llars
req ui red i n the c o ntrac t.
BACKGROUND: In FY 20 1 1 / 1 2, the NEOP grant pro v i ded f undi ng to i mplement c o mprehens i v e
lo c al nutri ti o n educ ati o n and o bes i ty prev enti o n pro grams to i mpro v e the nutri ti o nal s tatus and prev ent
o bes i ty amo ng Cali f o rni a's lo w-i nc o me po pulati o n. Nutri ti o n c las s es were held thro ugho ut the
c o mmuni ty at lo c ati o ns that targeted CalFres h eli gi ble c o unty res i dents . In addi ti o n, o utreac h ev ents
s uc h as Celebrate Frui ts and Vegetables , ho s ted by Gro c ery Outlet, were po s i ti v ely rec ei v ed. In the
upc o mi ng year, the NEOP grant wi ll c o nti nue.
Under thi s agreement, the Co ntrac to r wi ll c o nti nue to dev elo p and i mplement the Co unty's Nutri ti o n
Educ ati o n and Obes i ty Prev enti o n (NEOP) grant pro gram to c o o rdi nate o utreac h and nutri ti o n
educ ati o n and o bes i ty prev enti o n ef f o rts thro ugho ut the Co unty. Ms . Lac ro i x wi ll parti c i pate i n
o ngo i ng c o mmuni ty ac ti v i ti es s uppo rti ng s tatewi de i ni ti ati v es and nutri ti o n/ phys i c al pro mo ti o n
ac ti v i ti es . The Co ntrac to r wi ll partner c lo s ely wi th the Department o f So c i al Serv i c es to c o o rdi nate
ef f o rts f o r c o mmuni ty nutri ti o n i nterv enti o ns and educ ati o n f o r CalFres h parti c i pants f o r maki ng
healthi er c ho i c es wi thi n thei r li mi ted budget.
The C o n t r a c t o r w i l l be a t t en d i n g Reg i o n a l Net w o r k Meet i n g s ( e. g . , F r u i t &Veg et a bl e c a mpa i g n
meet i n g s, c o l l a bo r a t i v e meet i n g s, et c . ) t o pr o v i d e i n pu t i n t o pl a n n i n g Net w o r k r eg i o n a l a c t i v i t i es a n d
pa r t i c i pa t e i n r eg i o n a l a c t i v i t i es i n c l u d i n g ed u c a t i o n a l i n i t i a t i v e ef f o r t s a n d st a t ew i d e i n i t i a t i v es.
O besi t y a n d l o w l ev el s o f phy si c a l a n d met a bo l i c f i t n ess a r e r i sk f a c t o r s f o r d i a bet es, c a r d i o v a sc u l a r
d i sea se a n d o t her c hr o n i c d i sea ses. I t i s r ec o mmen d ed t ha t t he a g r eemen t be a ppr o v ed a s t he c o n t r a c t
ser v i c es pr o v i d ed w i l l hel p t o r ed u c e hea l t h r i sk a sso c i a t ed w i t h po o r n u t r i t i o n a n d l i mi t ed phy si c a l
ex er c i se f o r r esi d en t s o f Nev a d a C o u n t y .
P l ea se c o n t a c t me i f a n y a d d i t i o n a l i n f o r ma t i o n i s r eq u i r ed .
Respec t l l y su bmi t t ed ,
Ka r e Mi l ma n , MD, MP H
P u bl i c Hea l t h O f f i c er/ Di r ec t o r
KM/ c s
RESOLUTION NO.
RESOLUTION AUTHORIZING EXECUTION.OF A PERSONAL
SERVICES CONTRACT WITH LYNNE LACROIX
WHEREAS, t h e Ne t work f or a He alt h y Cali f orn i a (Ne t work) i n c on j u n c t i on wi t h
t h e Cali f orn i a De part me n t of Soc i al Se rv i c e s i s prov i d i n g USDA (Un i t e d St at e s
De part me n t of Ag ri c u lt u re ) SNAP-Ed (Su pple me n t al Nu t ri t i on As s i s t an c e Prog ram)
f u n d i n g t o i mprov e c ommu n i t y n u t ri t i on an d t o c arry ou t a s e t of n u t ri t i on al ac t i v i t i e s t h at
wi ll s e rv e e li g i b le low i n c ome popu lat i on s i n t h e Cou n t y; an d
WHEREAS, ob e s i t y an d low le v e ls of ph ys i c al an d me t ab oli c f i t n e s s are ri s k
f ac t ors f or d i ab e t e s , c ard i ov as c u lar d i s e as e an d ot h e r c h ron i c d i s e as e s , an d t h e s e c on t rac t
s e rv i c e s wi ll b e n e f i t me mb e rs of ou r c ommu n i t y an d prov i d e pre v e n t i v e ac t i v i t i e s .
BE IT HEREBY RESOLVED b y t h e Board of Su pe rv i s ors of t h e Cou n t y of
Ne v ad a, St at e of Cali f orn i a, t h at t h e Pe rs on al Se rv i c e s Con t rac t d at e d t h e 1 St d ay of
Oc t ob e r, b y an d b e t we e n t h e Cou n t y an d Lyn n e Lac roi x pe rt ai n i n g t o t h e prov i s i on of
s e rv i c e s re lat e d t o c on t i n u at i on of d e v e lopme n t an d i mple me n t at i on of t h e Cou n t y's
Nu t ri t i on Ed u c at i on an d Ob e s i t y Pre v e n t i on (NEOP) Prog ram f or t h e t e rm of Oc t ob e r 1 ,
201 2 t h rou g h Se pt e mb e r 30, 201 3, i n t h e maxi mu m amou n t of $85,000 b e an d h e re b y i s
approv e d , an d t h at t h e Ch ai r of t h e Board of Su pe rv i s ors b e an d i s h e re b y au t h ori z e d t o
e xe c u t e t h e Con t rac t on b e h alf of t h e Cou n t y of Ne v ad a. Fu n d s t o b e d i s b u rs e d f rom
ac c ou n t : 1 5 89-401 02-492-2761 /521 520.
County of Nevada, Cal i f or ni a
Thi s Per sonal Ser vi ces Contr act i s made between the COUNTY OF NEVADA ( her ei n "County") , and
LYNNE LACROIX
( her ei n "Contr actor") , wher ei n County desi r es to r etai n a per son or enti ty to pr ovi de the f ol l owi ng ser vi ces,
mater i al s and pr oducts g ener al l y descr i bed as f ol l ows:
(1)
~ 2)
(3)
(4)
To pr ovi de Pr oject Coor di nati on Ser vi ces r el ated to the County's Nutr i ti on
Educati on and Obesi ty Pr eventi on ( NEOP) Pr og r am
~ ui v7 i v'i Ri r c'r l ~ 'J I' IVI/~ I CKIf i L i ~ r ci vi ~
Maxi mum Contr act Pr i ce: $85,000
Contr act Beg i nni ng Date: 10/01/2012 Contr act Ter mi nati on Date:
Li qui dated Damag es: N/A
Desi g nate al l r equi r ed pol i ci es:
(6) Commer ci al Gener al Li abi l i ty
(7 ) Automobi l e Li abi l i ty
(8) Wor ker 's Compensati on
(9) Er r or s and Omi ssi ons
Desi g nate al l r equi r ed l i censes:
(14) N/A
INSURANCE POLICIES
( $1,000,000)
( $ 300,000) Per sonal Auto
( $1,000,000) Busi ness Rated
( $1,000,000) Commer ci al Pol i cy
( $1,000,000)
LICENSES
Req'd Not Req'd
X
X
NOTICE &IDENTIFICATION
(26) Contr actor : County of Nevada:
Lynne Lacr oi x 950 Mai du Avenue
14481 Li g htni ng Tr ee Road Nevada Ci ty, Cal i f or ni a 95959
Nevada Ci ty, Cal i f or ni a 95959
X
X
X
X
Contact Per son: Lynne Lacr oi x Contact: Kar en Mi l man
( 530) 265-2846 ( 530 ) 265-1459
e-mai l : l ynne@pascal l acr oi x.com e-mai l : kar en.mi l man@co.nevada.ca.us
Fund: 1589-40102-492-27 61 /521520
Contr actor i s a: ( check al l that appl y)
Cor por ati on: Cal i f ., Other , LLC, Non-pr of i t
Par tner shi p: Cal i f ., Other , LLP, Li mi ted
Per son: X Indi v., Dba, Assn Other
EDD: Independent Contr actor Wor ksheet Requi r ed: X Yes No
HIPAA: Schedul e of Requi r ed Pr ovi si ons ( Exhi bi t D) : X Yes No
ATTACHMENTS
Desi g nate al l r equi r ed attachments:
Req'd Not Req'd
Exhi bi t A: Schedul e of Ser vi ces ( Pr ovi ded by Contr actor ) X
Exhi bi t B: Schedul e of Char g es and Payments ( Pai d by County) X
Exhi bi t C: Schedul e of Chang es ( Addi ti ons, Del eti ons &Amendments) X
Exhi bi t D: Schedul e of HIPAA Pr ovi si ons ( Pr otected Heal th Inf or mati on) X
yContr actor appr oves thi s pag e
C~ 1,~ ~
Lacr oi x NEOP PSK Pag e 1 of 6 Revi si on Date: 06!01/09
Terms
Servi ces
Qwvmnn}
shall be p resented monthly by i nvoi ce, and shall be d ue wi thi n thi rty (30) d ay s of recei p t unless p ay ment i s otherwi se
3. Contract Term:
sums.
To the extent that any Delay i s a result of matters or ci rcumstances wholly bey ond the control of Contractor,
Ti me i s of the essence wi th resp ect to Contractor' s p erFormance und er thi s Contract. Delay i n meeti ng the
I nsurance
by the County of Nevad a shall be excess only and not contri buti ng wi th Contractor' s
i nsurance;
Contractor ap p roves thi s p age ~~
Lacroi x NEOP PSK Page 2 of 6 ~ R evi si on Date: 06/ 01/ 09
l i m i t s ( excep t t en ( 10) d a y s n o t i ce f o r n o n - p a y m en t o f p r em i um ) .
If 7 a t p a ge o n e ( 1) h er eo f s h a l l r eq ui r e ei t h er a Bus i n es s R a t ed o r a Co m m er ci a l Aut o m o bi l e L i a bi l i t y
i n s ur a n ce p o l i cy , f o r ea ch v eh i cl e us ed i n cl ud i n g n o n- o w n ed a n d h i r ed a ut o m o bi l es , Co n t r a ct o r s h a l l p r o m p t l y
p r o v i d e p r o o f o f s uch i n s ur a n ce ev i d en ced by a cer t i f i ca t e o f i n s ur a n ce w i t h p r o p er l y execut ed en d o r s em en t s
a t t a ch ed , w h i ch i n s ur a n ce s h a l l i n cl ud e t h e f o l l o w i n g p r o v i s i o n s :
( i ) L i a bi l i t y p r o t ect i o n f o r d ea t h o r bo d i l y i n j ur y t o a p er s o n o r p er s o n s , p r o p er t y
d a m a ge, a n d un i n s ur ed a n d un d er i n s ur ed co v er a ge, co m bi n ed s i n gl e l i m i t co v er a ge, i n
t h e m i n i m um a m o un t i n d i ca t ed a t s a i d 7;
( i i ) An en d o r s em en t n a m i n g bo un t y a s a n a d d i t i o n a l i n s ur ed un d er s a i d p o l i cy , w i t h
r es p ect t o cl a i m s o r s ui t s a r i s i n g f r o m t h e Ser v i ces p r o v i d ed o r t h e r el a t i o n s h i p s cr ea t ed
un d er t h i s Co n t r a ct ;
( i i i ) A p r o v i s i o n t h a t s a i d i n s ur a n ce s h a l l be p r i m a r y a n d o t h er i n s ur a n ce m a i n t a i n ed
by t h e Co un t y o f Nev a d a s h a l l be exces s o n l y a n d n o t co n t r i but i n g w i t h Co n t r a ct o r ' s
i n s ur a n ce;
l i m i t s ( excep t t en ( 10) d a y s n o t i ce f o r n o n - p a y m en t o f p r em i um ) .
If 7 a t p a ge o n e ( 1) h er eo f s h a l l r eq ui r e a Per s o n a l Aut o p o l i cy , f o r ea ch v eh i cl e us ed i n cl ud i n g n o n- o w n ed
a n d h i r ed a ut o m o bi l es , Co n t r a ct o r s h a l l p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce f o r a m i n i m um o f t h r ee h un d r ed
t h o us a n d d o l l a r s , ( $300, 000) , i n co m bi n ed s i n gl e l i m i t s , a n d n a m i n g t h e Co un t y a s a d d i t i o n a l l y i n s ur ed .
If 8 a t p a ge o n e ( 1) h er eo f s h a l l i n d i ca t e a Wo r ker ' s Co m p en s a t i o n i n s ur a n ce p o l i cy i s r eq ui r ed ,
Co n t r a ct o r s h a l l m a i n t a i n s a i d p o l i cy a s r eq ui r ed by l a w , a n d s h a l l p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce
ev i d en ced by a cer t i f i ca t e o f i n s ur a n ce, o r o t h er d o cum en t a t i o n a ccep t a bl e t o Co un t y .
Bef o r e co m m en ci n g t o ut i l i z e em p l o y ees i n p r o v i d i n g Ser v i ces un d er t h i s Co n t r a ct , Co n t r a ct o r w a r r a n t s t h a t
i t w i l l co m p l y w i t h t h e p r o v i s i o n s o f t h e Ca l i f o r n i a L a bo r Co d e, r eq ui r i n g Co n t r a ct o r t o be i n s ur ed f o r w o r ker ' s
co m p en s a t i o n l i a bi l i t y o r t o un d er t a ke a p r o gr a m o f s el f -i n s ur a n ce t h er ef o r .
If 9 a t p a ge o n e ( 1) h er eo f s h a l l i n d i ca t e Er r o r s a n d Om i s s i o n s i n s ur a n ce i s r eq ui r ed , Co n t r a ct o r s h a l l
m a i n t a i n ei t h er a p r o f es s i o n a l l i a bi l i t y o r er r o r s &o m i s s i o n s p o l i cy i n t h e m i n i m um a m o un t i n d i ca t ed , a n d s h a l l
p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce ev i d en ced by a cer t i f i ca t e o f i n s ur a n ce, o r o t h er d o cum en t a t i o n a ccep t a bl e
t o Co un t y .
Al l p o l i ci es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct s h a l l r em a i n i n f ul l f o r ce a n d ef f ect t h r o ugh o ut t h e l i f e o f
t h i s Co n t r a ct a n d s h a l l be p a y a bl e o n a "p er o ccur r en ce" ba s i s un l es s Co un t y s p eci f i ca l l y co n s en t s t o "cl a i m s m a d e"
co v er a ge. If t h e Co un t y d o es co n s en t t o "cl a i m s m a d e" co v er a ge a n d i f Co n t r a ct o r ch a n ges i n s ur a n ce ca r r i er s
d ur i n g t h e t er m o f t h i s Co n t r a ct o r a n y ext en s i o n s h er eo f , t h en Co n t r a ct o r s h a l l ca r r y p r i o r a ct s co v er a ge.
In s ur a n ce a f f o r d ed by t h e a d d i t i o n a l i n s ur ed en d o r s em en t s h a l l a p p l y a s p r i m a r y i n s ur a n ce, a n d o t h er
i n s ur a n ce m a i n t a i n ed by Co un t y , i t s o f f i cer s , a gen t s a n d/ o r em p l o y ees , s h a l l be exces s o n l y a n d n o t co n t r i but i n g
w i t h i n s ur a n ce r eq ui r ed o r p r o v i d ed un d er t h i s a gr eem en t .
At a l l t i m es , Co n t r a ct o r s h a l l keep a n d m a i n t a i n i n f ul l f o r ce a n d ef f ect t h r o ugh o ut t h e d ur a t i o n o f t h i s
Co n t r a ct , p o l i ci es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct w h i ch p o l i ci es s h a l l be i s s ued by co m p a n i es w i t h a Bes t s
R a t i n g o f B+ o r h i gh er ( B+, g++,
A- , A, A+ o r A++) , o r a Bes t s F i n a n ci a l Per f o r m a n ce R a t i n g ( F PR ) o f 6 o r h i gh er ( 6,
7, 8 o r 9) a cco r d i n g t o t h e cur r en t Bes t ' s Key R a t i n g Gui d e, o r s h a l l be i s s ued by co m p a n i es a p p r o v ed by t h e Co un t y
R i s k Ma n a ger . In t h e ev en t t h e Bes t s R a t i n g o r Bes t s F PR s h a l l f a l l bel o w t h e r a t i n g r eq ui r ed by t h i s p a r a gr a p h ,
Co n t r a ct o r s h a l l be r eq ui r ed t o f o r t h w i t h s ecur e a l t er n a t e p o l i ci es w h i ch co m p l y w i t h t h e r a t i n g r eq ui r ed by t h i s
p a r a gr a p h , o r be i n m a t er i a l br ea ch o f t h i s Co n t r a ct .
F a i l ur e t o p r o v i d e a n d m a i n t a i n t h e i n s ur a n ce p o l i ci es ( i n cl ud i n g Bes t s r a t i n gs ) , en d o r s em en t s , o r
cer t i f i ca t es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct s h a l l co n s t i t ut e a m a t er i a l br ea ch o f t h i s a gr eem en t ( h er ei n
"Ma t er i a l Br ea ch ") ; a n d , i n a d d i t i o n t o a n y o t h er r em ed y a v a i l a bl e a t l a w o r o t h er w i s e, s h a l l s er v e a s a ba s i s up o n
w h i ch Co un t y m a y el ect t o s us p en d p a y m en t s h er eun d er , o r t er m i n a t e t h i s Co n t r a ct , o r bo t h . ( See 13, 2, bel o w ,
a s t h es e p r o v i s i o n s a d d i t i o n a l l y a p p l y t o s ubco n t r a ct o r s .)
11. In d em n i t y :
No t h i n g h er ei n s h a d be co n s t r ued a s a l i m i t a t i o n o f Co n t r a ct o r ' s l i a bi l i t y , a n d Co n t r a ct o r s h a l l i n d em n i f y ,
d ef en d a n d h o l d h a r m l es s t h e Co un t y a n d i t s o f f i cer s , o f f i ci a l s , em p l o y ees , a gen t s a n d v o l un t eer s f r o m a n y a n d a l l
Co n t r a ct o r a p p r o v es t h i s p a ge ~~
L a cr o i x NEOP PSK Pa ge 3 o f 6 ~ R ev i s i o n Da t e: 06/ 01/ 09
l i a b i l i t i e s , c l a i m s , de m a nds , da m a ge s , l o s s e s a nd e xpe ns e s ( i nc l u di ng, w i t h o u t l i m i t a t i o n, de fe ns e c o s t s a nd a t t o r ne y
fe e s o f l i t i ga t i o n) w h i c h r e s u l t fr o m t h e ne gl i ge nt a c t , w i l l fu l m i s c o ndu c t , o r e r r o r o r o m i s s i o n o f C o nt r a c t o r , e xc e pt
s u c h l o s s o r da m a ge w h i c h w a s c a u s e d b y t h e s o l e ne gl i ge nc e o r w i l l fu l m i s c o ndu c t o f C o u nt y o r i t s o ffi c e r s ,
o ffi c i a l s , e m pl o y e e s , a ge nt s a nd v o l u nt e e r s .
Pe r s o na l Se r v i c e s
12. C o nt r a c t o r a s Inde pe nde nt :
In pr o v i di ng s e r v i c e s h e r e i n, C o nt r a c t o r , a nd t h e a ge nt s a nd e m pl o y e e s t h e r e o f, s h a l l a c t i n a n i nde pe nde nt
c a pa c i t y a nd a s a n i nde pe nde nt c o nt r a c t o r a nd no t a s a ge nt s o r e m pl o y e e s o f C o u nt y .
13. As s i gnm e nt a nd Su b c o nt r a c t i ng:
Exc e pt a s s pe c i fi c a l l y pr o v i de d h e r e i n, t h e r i gh t s , r e s po ns i b i l i t i e s , du t i e s a nd Se r v i c e s t o b e pe r fo r m e d
u nde r t h i s C o nt r a c t a r e pe r s o na l t o t h e C o nt r a c t o r a nd m a y no t b e t r a ns fe r r e d, s u b c o nt r a c t e d, o r a s s i gne d w i t h o u t
t h e pr i o r w r i t t e n c o ns e nt o f C o u nt y . C o nt r a c t o r s h a l l no t s u b s t i t u t e no r r e pl a c e a ny pe r s o nne l fo r t h o s e s pe c i fi c a l l y
na m e d h e r e i n o r i n i t s pr o po s a l w i t h o u t t h e pr i o r w r i t t e n c o ns e nt o f C o u nt y .
C o nt r a c t o r s h a l l c a u s e a nd r e q u i r e e a c h t r a ns fe r e e , s u b c o nt r a c t o r a nd a s s i gne e t o c o m pl y w i t h t h e
i ns u r a nc e pr o v i s i o ns s e t fo r t h h e r e i n a t 6, 7 , 8, 9 a nd 10, t o t h e e xt e nt s u c h i ns u r a nc e pr o v i s i o ns a r e r e q u i r e d o f
C o nt r a c t o r u nde r t h i s C o nt r a c t . F a i l u r e o f C o nt r a c t o r t o s o c a u s e a nd r e q u i r e s u c h c o m pl i a nc e b y e a c h t r a ns fe r e e ,
s u b c o nt r a c t o r a nd a s s i gne e s h a l l c o ns t i t u t e a M a t e r i a l Br e a c h o f t h i s a gr e e m e nt , a nd, i n a ddi t i o n t o a ny o t h e r
r e m e dy a v a i l a b l e a t l a w o r o t h e r w i s e , s h a l l s e r v e a s a b a s i s u po n w h i c h C o u nt y m a y e l e c t t o s u s pe nd pa y m e nt s
h e r e u nde r , o r t e r m i na t e t h i s C o nt r a c t , o r b o t h .
C o nt r a c t o r w a r r a nt s ( i ) C o nt r a c t o r i s q u a l i fi e d a nd c o m pe t e nt t o pr o v i de a l l Se r v i c e s u nde r t h i s c o nt r a c t ; ( i i )
C o nt r a c t o r a nd a l l e m pl o y e e s o f C o nt r a c t o r h o l d a l l ne c e s s a r y a nd a ppr o pr i a t e l i c e ns e s t h e r e fo r , i nc l u di ng t h o s e
l i c e ns e s s e t fo r t h a t 14, pa ge o ne ( 1) h e r e o f; a nd, ( i i i ) C o nt r a c t o r s h a l l o b t a i n, a nd r e m a i n i n c o m pl i a nc e w i t h , a l l
pe r m i t s ne c e s s a r y a nd a ppr o pr i a t e t o pr o v i de s a i d Se r v i c e s . C o nt r a c t o r s h a l l c a u s e s a i d l i c e ns e s a nd pe r m i t s t o b e
m a i nt a i ne d t h r o u gh o u t t h e l i fe o f t h i s C o nt r a c t . F a i l u r e t o do s o s h a l l c o ns t i t u t e a M a t e r i a l Br e a c h o f t h i s a gr e e m e nt ,
a nd, i n a ddi t i o n t o a ny o t h e r r e m e dy a v a i l a b l e a t l a w o r o t h e r w i s e , s h a l l s e r v e a s a b a s i s u po n w h i c h C o u nt y m a y
e l e c t t o s u s pe nd pa y m e nt s h e r e u nde r , o r t e r m i na t e t h i s C o nt r a c t , o r b o t h .
Pu b l i c C o nt r a c t s
To t h e e xt e nt m a de a ppl i c a b l e b y l a w , pe r fo r m a nc e o f t h i s c o nt r a c t s h a l l b e i n c o nfo r m i t y w i t h t h e pr o v i s i o ns
o f C a l i fo r ni a La b o r C o de , D i v i s i o n 2, Pa r t 7 , C h a pt e r 1, c o m m e nc i ng w i t h Se c t i o n 17 20 r e l a t i ng t o pr e v a i l i ng w a ge s
w h i c h m u s t b e pa i d t o w o r ke r s e m pl o y e d o n a pu b l i c w o r k a s de fi ne d i n La b o r C o de 17 20, e t s e q . ; a nd s h a l l b e i n
c o nfo r m i t y w i t h Ti t l e 8 o f t h e C a l i fo r ni a C o de o f R e gu l a t i o ns 200 e t s e q . , r e l a t i ng t o a ppr e nt i c e s h i p. C o nt r a c t o r
s h a l l c o m pl y w i t h t h e pr o v i s i o ns t h e r e o f a t t h e c o m m e nc e m e nt o f Se r v i c e s t o b e pr o v i de d h e r e i n, a nd t h e r e a ft e r
du r i ng t h e t e r m o f t h i s C o nt r a c t . A b r e a c h o f t h e r e q u i r e m e nt s o f t h i s s e c t i o n s h a l l b e de e m e d a m a t e r i a l b r e a c h o f
t h i s c o nt r a c t A c o py o f t h e r e l e v a nt pr e v a i l i ng w a ge a s de fi ne d i n La b o r C o de 17 7 0 e t s e q . i s o n fi l e w i t h t h e
D e pa r t m e nt o f Tr a ns po r t a t i o n, C o u nt y o f Ne v a da , 950 M a i du Av e nu e , Ne v a da C i t y , C a l i fo r ni a 95959. C o pi e s w i l l b e
pr o v i de d u po n r e q u e s t .
16. Ac c e s s i b i l i t y ( C o u nt y R e s o l u t i o n No . 00190) :
It i s t h e po l i c y o f t h e C o u nt y o f Ne v a da t h a t a l l C o u nt y s e r v i c e s , pr o gr a m s , m e e t i ngs , a c t i v i t i e s a nd fa c i l i t i e s
s h a l l b e a c c e s s i b l e t o a l l pe r s o ns , a nd s h a l l b e i n c o m pl i a nc e w i t h t h e pr o v i s i o ns o f t h e Am e r i c a ns Wi t h D i s a b i l i t i e s
Ac t a nd Ti t l e 24, C a l i fo r ni a C o de o f R e gu l a t i o ns . To t h e e xt e nt t h i s C o nt r a c t s h a l l c a l l fo r C o nt r a c t o r t o pr o v i de
C o u nt y c o nt r a c t e d s e r v i c e s di r e c t l y t o t h e pu b l i c , C o nt r a c t o r s h a l l c e r t i fy t h a t s a i d di r e c t Se r v i c e s a r e a nd s h a l l b e
a c c e s s i b l e t o a l l pe r s o ns .
17 . No ndi s c r i m i na t o r y Em pl o y m e nt :
In pr o v i di ng Se r v i c e s h e r e u nde r , C o nt r a c t o r s h a l l no t di s c r i m i na t e a ga i ns t a ny e m pl o y e e o r a ppl i c a nt fo r
e m pl o y m e nt b e c a u s e o f r a c e , c o l o r , r e l i gi o n, a ge , s e x, na t i o na l o r i gi n, po l i t i c a l a ffi l i a t i o n, a nc e s t r y , m a r i t a l s t a t u s o r
di s a b i l i t y . Th i s po l i c y do e s no t r e q u i r e t h e e m pl o y m e nt o f u nq u a l i fi e d pe r s o ns .
18. Pr i o r Ne v a da C o u nt y Em pl o y m e nt ( C o u nt y R e s o l u t i o n No . 03- 353) :
Effe c t i v e J u l y 22, 2003, i t i s t h e po l i c y o f t h e C o u nt y o f Ne v a da t h a t fo r m e r m e m b e r s o f t h e Bo a r d o f
Su pe r v i s o r s , a fo r m e r C EO, o r a fo r m e r Pu r c h a s i ng Age nt , fo r a pe r i o d o f t w e l v e ( 12) m o nt h s fo l l o w i ng t h e l a s t da y
o f e m pl o y m e nt , s h a l l no t e nt e r i nt o a ny r e l a t i o ns h i p w h e r e i n t h a t fo r m e r e m pl o y e e o r fo r m e r Bo a r d m e m b e r r e c e i v e s
di r e c t r e m u ne r a t i o n fr o m a l e ga l e nt i t y t h a t , du r i ng t h e l a s t t w e l v e ( 12) m o nt h s o f s a i d e m pl o y m e nt o r Bo a r d
m e m b e r 's s e r v i c e , e nt e r e d i nt o a c o nt r a c t w i t h , o r r e c e i v e d a gr a nt fr o m t h e C o u nt y o f Ne v a da . Pr o v i de d h o w e v e r ,
t h a t t h i s pr o h i b i t i o n s h a l l no t a ppl y t o a ny e m pl o y e e t h a t di d no t pe r s o na l l y a ppr o v e a c o nt r a c t w i t h o r gr a nt t o s a i d ~~
l e ga l e nt i t y du r i ng t h e l a s t t w e l v e ( 12) m o nt h s o f s a i d e m pl o y m e nt , a nd s h a l l no t a ppl y w h e n t h e Bo a r d o f
C o nt r a c t o r a ppr o v e s t h i s pa ge
La c r o i x NEOP PSK Pa ge 4 o f 6 ~ R e v i s i o n D a t e : 06/01/09
Supervisors d id not approve a contact w ith or g rant to said l eg al entity d uring th e l ast tw el ve (12) month s of said
Board member's service.
A viol ation of th is pol icy sh al l subj ect C ontractor to al l of th e remed ies enumerated in said resol ution and as
oth erw ise provid ed in l aw , w h ich remed ies sh al l incl ud e but not be l imited to inj unctive rel ief, cancel l ation and void ing
of th is contract by C ounty , a return of g rant money , a cause of action for breach of contract, and entitl ement to costs
and reasonabl e attorney fees in any action based upon a breach of contract und er th is provision.
19. C ost Discl osure:
I n accord ance w ith Government C od e Section 7550, sh oul d a w ritten report be prepared und er or req uired
by th e provisions of th is C ontract, C ontractor ag rees to state in a separate section of said report th e numbers and
d ol l ar amounts of al l contracts and subcontracts rel ating to th e preparation of said report
Defaul t and Termination
20. Termination:
A M aterial Breach of th is C ontract pursuant to th e terms h ereof or oth erw ise, in ad d ition to any oth er
remed y avail abl e at l aw or oth erw ise, sh al l serve as a basis upon w h ich C ounty may el ect to immed iatel y suspend
pay ments h ereund er, or terminate th is contract, or both , w ith out notice.
I f C ontractor fail s to timel y provid e in any manner th e services material s and prod ucts req uired und er th is
C ontract, or oth erw ise fail s to promptl y compl y w ith th e terms of th is C ontract, or viol ates any ord inance, reg ul ation
or oth er l aw w h ich appl ies to its performance h erein, C ounty may terminate th is C ontract by g iving five (5) d ay s
w ritten notice to C ontractor.
E ith er party may terminate th is E ontract for any reason, or w ith out cause, by g iving th irty (30) cal end ar
d ay s w ritten notice to th e oth er, w h ich notice sh al l be sent by reg istered mail in conformity w ith th e notice
provisions, bel ow . I n th e event of termination not th e faul t of th e C ontractor, th e C ontractor sh al l be paid for services
performed to th e d ate of termination in accord ance w ith th e terms of th is C ontract. C ontractor sh al l be excused for
fail ure to perform services h erein if such performance is prevented by acts of God , strik es, l abor d isputes or oth er
forces over w h ich th e C ontractor h as no control .
C ounty , upon g iving sixty (60) cal end ar d ay s w ritten notice to C ontractor, sh al l h ave th e rig h t to terminate
its obl ig ations und er th is C ontract at th e end of any fiscal y ear if th e C ounty or th e State of C al ifornia, as th e case
may be, d oes not appropriate fund s sufficient to d isch arg e C ounty 's obl ig ations coming d ue und er th is contract.
M iscel l aneous
21. Book s of Record and Aud it Provision:
C ontractor sh al l maintain compl ete record s rel ating to th is C ontract for a period of five (5) y ears from th e
compl etion of Services h ereund er. Said record s sh al l incl ud e but not be l imited to bid s and al l supporting
d ocuments, orig inal entry book s, cancel ed ch eck s, receipts, invoices, pay rol l record s incl ud ing subsistence, travel
and fiel d expenses, tog eth er w ith a g eneral l ed g er itemiz ing al l d ebits and cred its
C ontractor sh al l permit C ounty to aud it said record s as w el l as such rel ated record s of any business entity
control l ed by C ontractor. Said aud it may be cond ucted on C ontractor's premises or at a l ocation d esig nated by
C ounty , upon fifteen (15) d ay s notice. C ontractor sh al l promptl y refund any money s erroneousl y ch arg ed and sh al l
be l iabl e for th e costs of aud it if th e aud it establ ish es an over-ch arg ed of five percent (5%) or more of th e M aximum
C ontract Price.
22. I ntel l ectual Property :
Al l orig inal ph otog raph s, d iag rams, pl ans, d ocuments, information, reports, computer cod e and al l
record abl e med ia tog eth er w ith al l copy rig h t interests th ereto (h erein " I ntel l ectual Property" ), w h ich concern or rel ate
to th is C ontract and w h ich h ave been prepared by , for or submitted to C ontractor, sh al l be th e property of C ounty ,
and upon fifteen (15) d ay s d emand th erefor, sh al l be promptl y d el ivered to C ounty w ith out exception. Provid ed
h ow ever, for personal purposes onl y and not for commercial , economic or any oth er purpose, C ontractor may retain
a copy of C ontractor's w ork prod uct h ereund er.
23. E ntire Ag reement:
Th is C oi~ tra~ t represenis th e ei~ tire ag reement ~ 'f th e pa~ iies, and iiu represerl faQ i~ ns i7ave peen mad e or
rel ied upon except as set forth h erein. Th is C ontract may be amend ed or mod ified onl y by w ritten, ful l y executed
ag reement of th e parties.
24. J urisd iction and Venue:
Th is C ontract sh al l be construed in accord ance w ith th e l aw s of th e State of C al ifornia and th e parties
h ereto ag ree th at venue sh al l be in Nevad a C ounty , C al ifornia.
C ontractor approves th is pag e ~ ~
L acroix NE OP PSK Pag e 5 of 6 ~ Revision Date: 06/01/09
r eg u lations which r elate to, concer n of af f ect the S er v ices to be pr ov ided by this Contr act.
26. N otices:
f or th at 26, pag e one (1) of this Contr act, and all inv oices shall be su bmitted to and appr ov ed by this Depar tment.
I n addition to per sonal ser v ice, all notices may be g iv en to Cou nty and to Contr actor by f ir st class mail addr essed as
set f or th at said 26 S aid notices shall be deemed r eceiv ed the f if th (5th) day f ollowing the date of mailing or the
ear lier date of per sonal ser v ice, as the case may be.
27. Au thor ity:
All indiv idu als ex ecu ting this Contr act on behalf of Contr actor r epr esent and war r ant that they ar e
au thor iz ed to ex ecu te and deliv er this Contr act on behalf of Contr actor .
I N WI TN ES S WHEREOF, the par ties hav e ex ecu ted this Contr act ef f ectiv e on the B eg inning Date, abov e.
CON TRACTOR:
N ame: Ly ne Lacr oix
Title: Consu ltant ~ /~/~~
Dated:
COUN TY OF N EVADA;
Honor able Ted S . Owens
Chair of the B oar d
Dated:
ATTES T:
Donna Landi
Cler k of the B oar d
Lacr oix N EOP PS K Pag e 6 of 6
Contr actor appr ov es this pag e ~~
Rev ision Date: 06/01/09
~XI~~IBIT "A"
Schedule of Sc~~v i ces
L y ~a ~a e L a c7oi x
Thi s Ag r eem en t i s en t er ed i n t o by a n d bet w een t he C oun t y of' N ev a da , D ep a ~~t i m e~i t of P ubli c H ea lt h, I~er ei n a f' t er r efer r ed
t o a s "C oun t y", a n d L y a a n e I. ~a cr oi x, her ei n a ft er r efer r ed i o a s "C on t r a ct or " t o p r ov i de P r oj ect C oot di n a t i on s er v i ces
r ela t ed t o s er v i n g a s t he P r oj ect C oor di n a t ot ~ of for t he C o~uli y ' s N ut r i t i on Tduca t i on a n d Obes i t y P r ev eE ~t i on (N ~OP )
G r a ~~t P r og r a m .
1 ' r o~; r a n ~ Ov c~v i ew :
Bot h t he St a t e C a li for n i a D ep a c~lm en t ~f P ubli c 1 - ~ea li l~ a n d Soci a l Ser v i ces a r e offer i n g loca l j ur i s di ct i on s a n op p or t un i t y
t o r ecei v e m on i es t ha t a r e 1 00% fun ded t l~r oug h t he USD A (Un i t ed St a t es D ep a r t m en t of Ag r i cult ur e) SN AG '- E d
(Sup p lc~~~en t a l N ut r i t i on As s i s t a ~~ce P r og r a m ). Tli e i F Z t ei ~t of t he p r oj ect i s t o es t a bli s h a s t r on g er SN AP- ~d coun t y- w i de
p r es en ce t lu~oug h bot h p ubli c hea lt h a n d s oci a l s er v i ces i n coun t i es . I' uudi n g r ecei v ed w i ll be us ed t o i m p lem en t
com p r eli e~~s i v e loca l n ut r i t i on educa t i oa ~ a X3 d obes i t y p r ev en t i on p ~og r a m s t o i m p r ov e t he n ut ~~i t i on a l s t a t us a n d p r ev en t
obes i fi y a m on g C a li for n i a ' s low- i n com e p op ula t i on .
C on t ~a ct oY ' s R es ~t or i s xbi li t i cs :
C on t r a ct or i s r es p on s i ble for ~i ~i ldi n g up o~i t he exi s t i n g N ~Q~' i i f i ~ a s t r u c t u r e a ~~d dev eloE ~i n g n ew p ubli c hca lt li
n ut r i t i on ~ r og a ms a s w e1 1 a s en s ur i n g t l e g r a n t deli v er a bles a r e n et by coor di n a t i n g w i t h ot her con t r a ct or s a n d
s t a ft ' on t la e p r oj ect . lleli v cr a bles i xa clude:
C om p let e, i n a t i m ely fa s hi on , a ll da t a collect i on , ~~~a n da t a ~y docum en t a t i on a n d r ep or t i n g for N ~OP .
At t en d a ni ni mu mof ev e N et w or k s p on s or ed m eet i n g s a n d co~~~er en ces t o oUt a i n up da t es on p r og r a m
r eq ui r em e~~t s .
C o~~v en e t l~e C oun t y N ut r i t i on Act i on P la n (C N A. P ) G r oup t ha t coor di ~~a t es USD A fun d p r og r a m i n t er v en t i on s
a n d effor t s t o i n cr ea s e food s ecur i t y i i i t he t a r g et p op ula t i on a ~~i i r ~i ~7~t un of F our t i m es p et y ea r .
C om p let e t he C om m un i t y i n Bxca llen ce i n N uhi t i on , P hy s i ca l Act i v i t y a n d Obes i t y (C X; } n a i g hbo~hood
a s s es s m en t .
H os t ~n ev en t t o br i n g s t a keholder s t o~; et l~er t o i den t i fy s t ~a t eg i es on how t o m a ke our com m un i t y li ea i t hi e~,
P r ov i de a s t a t e ~ ; i c p la n r e~or t on t he up com i n g di r ect i on of t he C a uz ~t y ' s coor di n a t i on w i t h C a lF r es h a n d ot hce
C N n P p a , - t n er s for f eder a l F i s ca l Y ea r 201 3 .
R e}~r es en t t he C o~i n t y ' s N E OP P r oj ect on loca l cluo~li c di s ea s e a n d obes i t y p r ev ea ~t i on coa li t i on s , i n ch~di n g [ . , i v e
H ea lt hy N ev a da C oun t y (I. . 1- 1 N C ).
Out r ea ch t o or g a n i z a t i on s t ha t s e~v e t he low - i n com e p op ula t i on t o i i n p l~m en t n ut r i t i on educa t i on r ela t ed
p r og r a m s .
P a r t i ci p a t e i n a n g oi ~~g com m un i t y a ct i v i t i es s up p or C i n ~ s t a t ew i de i n i t i a t i v es a n d p r ov i de n ut r i t i on
educa t i on/ p hy s i ca l a ct i v i t y p r om ot i on r es our ces t o loca l p r o~; r a 3 n s .
Wor k w i t h t he C a 1 F i es h C oun t y lli r ect or a lt o C a (l~r es li out r ea ch/ coi t a n ui n i t y w or ker s t o es t a bli s h t he hes t p la ~~ of
a ct i oE ~ t o p r ov i de n ut r i t i on edE t ca t i on a ~~d ot her r es our ces t o C a lP r es h r eci p i en t s ,
C oor di n a t e w i t 1 ~ t he D ep a ~~t i r i en t of Soci a l Ser v i ce In ~i ov ~t i v e SN AP- t ; D g r a n t p r g j ~ct coor di n a t or on N ~OP
r ela t ed a ct i v i t i es .
As s i s t i n N e~t i ~~or k ev a fua t i a i effor t s of p a r t n er s hi p becw ee~~ coun t y w elfa r e a ~; e~~ci es , colE n t y hea lt h de~a r t m eE ~t ,
a n d C N AP g r oup s .
C o~~t r a ct or a g r ees t o m a i n t a i n a n d p r es er v e, un t i l Y heee y ea r s a ft er t er m i n a t i on of C a li for n i a D ep a et ~t ~en t of [ ' ubli c
H ea lt h (C D I' 1- 1 ) G r a n t Ag r eem en t N um ber ] 2- 1 01 88 a n d fi n a l p a y m en t t o t he C oun t y , t o p er m i i C C ~1 ' 1 - 1 or a n y
duly a ut hor i z ed r ep r es ei a t a t i v e, t o ha v e a cces s t o, exa m i n e or a udi t a n y p er t i n en t books , docum e~t t s , p a p er s a n d
r eeo~ds ~~el~r t ed t o t hi s s ubcot t i r a ct a n d t o a llow i ~j t eev i cw s of a n y em p loy ees w l~o m i bht r ea s oi i a E ~ly lt i a v e
i n for m a t i on r ela t ed t o s uch r ecor ds .
C on t r a ct or a g r ees t o a bi de by a ll p r ov i s i on s ofAg r eem e~~f N n . 1 2- 1 01 88 a s i i ~~i y Ue a p p li cz ble t o s ubcon Y r a cfor s
un der Tha t Ag r eem en t . ,
~~.
L a cr oi x N I~OP E i X
C on lr a ct c> r a p p r ov es t hi s p a g e ~~~
Schedule of Charges and Payments
Lynne Lacroix
Payment under the terms of this Agreement shall not exceed the maximum amount of Eighty- F iv e Thousand
D ollars and No Cents ($85,000) for satisfactory performance of serv ices as outlined in Exhib it "A" during the
contract term of Octob er 1 , 201 2 through Septemb er 30, 201 3.
County shall pay Contractor for the prov ision of serv ices at the all-inclusiv e rate of F ifty D ollars ($50.00) per
hour.
The maximum ob ligation of this agreement is contingent and dependent on the County's receipt of anticipated
NEOP Program F unding during the current F ederal F iscal Year (F F Y) funding cycle.
BILLING AND PAYMENT:
Contractor shall sub mit to the Pub lic Health Accounting D epartment an inv oice for serv ices rendered during the
prior month itemiz ing dates, numb er of hours and serv ices prov ided, including identification of deliv erab les and
specific task s completed during the prior month. To expedite payment, Contractor shall reference on inv oices
the R esolution Numb er assigned to her approv ed Contract.
Inv oice shall b e mailed or deliv ered to:
Nev ada County Pub lic Health D epartment
Attn: F iscal Unit
500 Crown Point Circle, Suite 1 1 0
Grass V alley, CA 95945
Contractor shall b e paid b y County within thirty (30) days of receipt of a complete, approv ed inv oice.
Lacroix NEOP EX
1 ~
Contractor approv es this page
EXHIBIT "C"
SCHEDULE OF CHANGES
(Personal Services Cont ract )
Where Ex hib it "C" revises t he language in t he Personal Services Cont ract , t he p rovisions of Ex hib it C
shall govern and sup ersede any inconsist ent p rovisions.
Paragrap h 20, Term inat ion, is delet ed in it s ent iret y and rep laced w it h t he f ollow ing:
"20. Term inat ion:
i1 i ~ i d i ~ i ~ i Bi~ac;ii vi iiii~ i. DiiiiB~i ~ui5uaiii iv iiic ieiiii5 ii8i8vi ~i UIIICIVVISC, iii auuiii0ii i~
any ot her rem edy availab le at law , shall serve as a b asis up on w hich Count y m ay elect t o
im m ediat ely susp end p aym ent s hereunder, or t erm inat e t his cont ract , or b ot h w it hout
not ice.
If Cont ract or f ails t o t im ely p rovide in any m anner t he services, m at erials and p roduct s
req uired under t his Cont ract , or ot herw ise f ails t o p rom p t ly com p ly w it h t he t erm s of t his
Cont ract , or violat es any ordinance, regulat ion or ot her law w hich ap p lies t o it s
p erf orm ance herein, Count y m ay t erm inat e t his Cont ract b y giving f ive (5) days w rit t en
Count y, up on giving seven (7) calendar days w rit t en not ice t o Cont ract or, shall have
t he right t o t erm inat e it s ob ligat ions under t his Cont ract if t he Count y, t he Federal
Governm ent or t he St at e of Calif ornia, as t he case m ay b e, does not ap p rop riat e f unds
suf f icient t o discharge Count y's ob ligat ions com ing due under t his cont ract .
Eit her p art y m ay t erm inat e t his Cont ract f or any reason, or w it hout cause, b y giving t hirt y
(30) calendar days w rit t en not ice t o t he ot her, w hich not ice shall b e sent b y regist ered
m ail in conf orm it y w it h t he not ice p rovisions. In t he event of t erm inat ion not t he f ault of
t he Cont ract or, t he Cont ract or shall b e p aid f or services p erf orm ed t o t he dat e of
t erm inat ion in accordance w it h t he t erm s of t his Cont ract . Cont ract or shall b e ex cused f or
f ailure t o p erf orm services herein if such p erf orm ance is p revent ed b y act s of God,
st rik es, lab or disp ut es or ot her f orces over w hich t he Cont ract or has no cont rol.
Any not ice t o b e p rovided under t his sect ion m ay b e given b y t he Count y Ex ecut ive Of f icer
2. Paragrap h 20. A, Susp ension, is hereb y added t o read:
Count y, up on giving seven (7) calendar days w rit t en not ice t o Cont ract or, shall have t he
right t o susp end t his Cont ract , in w hole or in p art , f or any t im e p eriod as Count y deem s
necessary due t o delays in f ederal, st at e or Count y ap p rop riat ion of f unds, lack of dem and
f or services t o b e p rovided under t his cont ract , or ot her good cause. Up on receip t of a
not ice of susp ension f rom Count y, Cont ract or shall im m ediat ely susp end or st op w ork as
direct ed b y Count y and shall not resum e w ork unt il and unless Count y gives Cont ract or a
w rit t en not ice t o resum e w ork . In t he event of a susp ension not t he f ault of t he
Cont ract or, Cont ract or shall b e p aid f or services p erf orm ed t o t he dat e of t he not ice of
susp ension in accordance w it h t he t erm s of t his Cont ract .
Susp ension of w ork p ursuant t o t his Paragrap h shall not relieve t he Cont ract or of ot her
legal or cont ract ual resp onsib ilit ies under t his Cont ract .
Any not ice t o b e p rovided under t his sect ion m ay b e given b y t he Count y Ex ecut ive Of f icer
EX C HHSA Personal Services ~ Cont ract or ap p roves t his p age ~ `-~
EXHIBIT "D"
as t he Heal t h Insu r ance P o r t abi l i t y and A cco u nt abi l i t y A ct o f 1996 (HIP A A ), and 45 U.S.C. P ar t s 160
164, enact ed as t he Heal t h Inf o r m at i o n Techno l o g y f o r Eco no m i c and Cl i ni cal Heal t h A ct o f 2009
t her et o , Co nt r act o r do es her eby assu r e Co u nt y t hat Co nt r act o r w i l l ap p r o p r i at el y saf eg u ar d P r o t ect ed
t hi s A g r eem ent o r i m p o sed by ap p l i cabl e l aw , Co nt r act o r her eby ag r ees t o co m p l y w i t h ap p l i cabl e
r eq u i r em ent s o f l aw r el at i ng t o P r o t ect ed Heal t h Inf o r m at i o n and w i t h r esp ect t o any t ask o r o t her act i v i t y
Co nt r act o r est abl i shi ng t he p er m i t t ed and r eq u i r ed u ses and di scl o su r es o f su ch P r o t ect ed Heal t h
r eg u l at i o ns p r o m u l g at ed u nder t he HIP A A and HITECH A ct s. In t he ev ent Co nt r act o r i s det er m i ned t o be
a "Bu si ness A sso ci at e" w i t hi n t he m eani ng o f 45 C.F.R. 160.103, t hen i n am p l i f i cat i o n, and no t i n
l i m i t at i o n, o f t he p r o v i si o ns o f t hi s A g r eem ent , i ncl u di ng t hi s Sect i o n o f t hi s A g r eem ent , Co nt r act o r ag r ees
A g r eem ent . Co nt r act o r shal l no t , ex cep t as necessar y f o r t he p r o p er m anag em ent and
p er f o r m ance o f Co nt r act o r ' s du t i es u nder t hi s A g r eem ent , and as ap p l i cabl e u nder l aw , u se,
bu si ness o f t he Co u nt y. A s a Bu si ness A sso ci at e o f t he Co u nt y, as t hat t er m i s u sed u nder t he
HIP A A and HITECH A ct s, t he co nt r act o r shal l abi de by t he HIP A A P r i v acy Ru l e and o t her
P r o t ect ed Heal t h Inf o r m at i o n di scl o su r e r eq u i r em ent s o f 45 CFR 164.504(e).
ap p l i cabl e l aw . The Co u nt y and Co nt r act o r ack no w l edg e t hat Sect i o n 13404 o f t he HITECH A ct
cr eat es a st at u t o r y o bl i g at i o n f o r Bu si ness A sso ci at es o f Co v er ed Ent i t i es t o u se and di scl o se
P r o t ect ed Heal t h Inf o r m at i o n o nl y i f t he u se and di scl o su r e i s i n co m p l i ance w i t h t he r eq u i r em ent s
Bu si ness A sso ci at e ag r eem ent s, i ncl u di ng t he p r o hi bi t i o n o f Bu si ness A sso ci at es f r o m u si ng o r
di scl o si ng P r o t ect ed Heal t h Inf o r m at i o n i n a m anner t hat i s i nco nsi st ent w i t h t he HIP A A P r i v acy
Ru l e and t he p r i v acy and secu r i t y r eq u i r em ent s o f t he HITECH A ct . .
EX D Co nt r act o r ap p r o v es t hi s p ag e
Ex hi bi t "D" P ag e 1 o f 2
3 . Implement a d mi ni s tr a ti v e, ph y s i c a l, a nd tec h ni c a l s a fegua r d s th a t r ea s o na b ly a nd a ppr o pr i a tely
pr o tec t th e c o nfi d enti a li ty , i ntegr i ty , a nd a v a i la b i li ty o f s uc h P r o tec ted H ea lth Info r ma ti o n th a t i t
c r ea tes , r ec ei v es , ma i nta i ns , tr a ns mi ts o r d es tr o y s o n b eh a lf o f Co unty i n a ma nner th a t i s
c o ns i s tent w i th th e s ta nd a r d s r eq ui r ed und er th e H IP AA a nd H ITECH Ac ts ;
4. In th e ev ent th a t Co ntr a c to r b ec o mes a w a r e o f a ny us e o r d i s c lo s ur e o f P r o tec ted H ea lth
Info r ma ti o n th a t i s no t a uth o r i z ed b y th i s Agr eement, i t w i ll r epo r t th a t ev ent to th e Co unty w i th i n
tw enty- fo ur h o ur s o f b ec o mi ng a w a r e o f th e una uth o r i z ed us e o r d i s c lo s ur e;
5 . Ens ur e th a t a ny s ub c o ntr a c to r s o r a gents to w h o m Co ntr a c to r pr o v i d es P r o tec ted H ea lth
Info r ma ti o n r ec ei v ed fr o m Co unty a gr ee to th e s a me r es tr i c ti o ns a nd c o nd i ti o ns th a t a pply to
Co ntr a c to r w i th r es pec t to s uc h i nfo r ma ti o n;
6. Ma ke a v a i la b le P r o tec ted H ea lth Info r ma ti o n i n a c c o r d a nc e to a ppli c a b le la w ;
7 . Th e a b o v e r eq ui r ements a pply eq ua lly to a ll elec tr o ni c r ec o r d s . Co ntr a c to r s h a ll no t r elea s e a ny
elec tr o ni c i nfo r ma ti o n w i th o ut c o mply i ng w i th a ll a b o v e r eq ui r ements ;
8. Co ntr a c to r w i ll ma i nta i n a d mi ni s tr a ti v e, ph y s i c a l a nd tec h ni c a l s a fegua r d s th a t r ea s o na b ly a nd
a ppr o pr i a tely pr o tec t th e c o nfi d enti a li ty , i ntegr i ty a nd a v a i la b i li ty o f P r o tec ted H ea lth Info r ma ti o n i n
a ma nner c o ns i s tent w i th H IP AA a nd H ITECH Ac t s ta nd a r d s . Co ntr a c to r w i ll no ti fy c us to mer o f
a ny s ec ur i ty i nc i d ent o f w h i c h i t b ec o mes a w a r e, i nc lud i ng b r ea c h o f c o nfi d enti a li ty , i ntegr i ty o r
a v a i la b i li ty o f P r o tec ted H ea lth Info r ma ti o n w i th i n tw enty- fo ur h o ur s o r i mmed i a tely i f no ti fi c a ti o n i s
ur gent, o f i ts d i s c o v er y o f th e b r ea c h , a nd w i ll c o mply w i th a ll a ppli c a b le b r ea c h no ti fi c a ti o n
r eq ui r ements a s pr o v i d ed und er th e H IP AA a nd H ITECH Ac ts . Co ntr a c to r s h a ll ta ke pr o mpt
c o r r ec ti v e a c ti o n to c ur e a ny b r ea c h o r a c ti o n per ta i ni ng to th e una uth o r i z ed d i s c lo s ur e o f
P r o tec ted H ea lth Info r ma ti o n;
9. Ma ke Co ntr a c to r ' s i nter na l pr a c ti c es , b o o ks , a nd r ec o r d s r ela ti ng to th e us e a nd d i s c lo s ur e o f
P r o tec ted H ea lth Info r ma ti o n r ec ei v ed fr o m Co unty a v a i la b le to th e S ec r eta r y o f th e U ni ted S ta tes
H ea lth a nd H uma n S er v i c es fo r pur po s es o f d eter mi ni ng Co ntr a c to r ' s c o mpli a nc e w i th a ppli c a b le
la w ( i n a ll ev ents Co ntr a c to r s h a ll i mmed i a tely no ti fy Co unty o f a ny s uc h r eq ues t, a nd s h a ll pr o v i d e
Co unty w i th c o pi es o f a ny s uc h ma ter i a ls ) ;
1 0 . Inc o r po r a te a ny a mend ments o r c o r r ec ti o ns to P r o tec ted H ea lth Info r ma ti o n w h en no ti fi ed
pur s ua nt to a ppli c a b le la w . Co ntr a c to r a gr ees th a t th i s Agr eement ma y b e a mend ed fr o m ti me to
ti me b y Co unty i f a nd to th e ex tent r eq ui r ed b y th e pr o v i s i o n o f 42 U . S . C. 1 1 7 1 , et s eq . , ena c ted
b y H IP AA a nd r egula ti o ns pr o mulga ted th er eund er , i n o r d er to a s s ur e th a t th i s Agr eement i s
c o ns i s tent th er ew i th ; a nd
1 1 . Auth o r i z e ter mi na ti o n o f th e Agr eement b y Co unty i f Co unty d eter mi nes th a t Co ntr a c to r h a s
v i o la ted a ma ter i a l pr o v i s i o n o f th e H IP AA a nd / o r H ITECH Ac ts .
EX D ~~Co ntr a c to r a ppr o v es th i s pa ge ~' ~- -
Ex h i b i t "D" P a ge 2 o f 2
NEVADA COUNTY PUBLIC HEALTH DEPARTMENT
POLICY:
The Nevada County Public Health llepartment ("YHll"j w ill not employ or engage as
contractors any Ineligible Person f or any department or program receiving f ederal f unds.
An "Ineligible Person" is any individual or entity w ho: (a) is currently excluded,
suspended, debarred or otherw ise ineligible to participate in Federal health care programs
or in Federal procurement or non-procurement programs; or, (b) has been convicted of a
criminal of f ence related to the provision of health care items or services, but has not yet
been debarred, or otherw ise declared ineligible.
INSTRUCTIONS:
As a prospective employee or contractor w ith the PHD, please complete the declaration
under penalty of perjury below . If you are or the entity you represent is an Ineligible
Person as def ined above, please immediately notif y the PHD Director.
DECLARATION
I, ~ - - Vl_Vl2 ~ (X. G~ ~ ~ (name) on behalf of
myself , or
(corporation, partnership; LLC)
declare under penalty of perjury under the law s of the State of Calif ornia that:
~ I am not, or
_the entity I represent is not
an Ineligible Person as def ined in the Policy recited above. If , w hile employed or
engaged as a contractor by PHD, I (or the entity I represent) become an Ineligible Person,
I w ill notif y the PHD Director immediately.
a
(Signatur.
~ . ~ er~ C ~ o?Dl ~
~ (Date)
1 . ~
H:\CONFIDEN\HSA Contracts~ Exclusion Screening Docs\PH Exclusion Screening. doc 5/24/201 2
/~
- ~ ~- ( ~f ~- f i r
JEFFREY S. BROWN, MPH, MSW `1 ~~- + r ' ~
KAREN MdLMAN, MD, MI?H
Health and I[uman Ser vi ces Agency , ~JV'ad'~a"'~~u~
Publi c Health Of f i cer /Di r ecto r
Di r ecto r
~
~th '~ H' m
500 CROWN POINT CIRCLE, STE 110
GRnSS VALLEY, CA 95945
TBLEPHONE ( 530) 265- 1450
( 888)303- 1450
FAX ( 530) 27 1.- 0837
September 13, 2012
Ho no r able Bo ar d o f Super vi so r s
Er i c Ro o d Admi ni str ati ve Center
950 Mai du Avenue
Nevada Ci ty, CA 95959
a $ u
.<
} ,
; ~ ~ei - v1ces; Agency;
f .
_
Pu~li bp` ~~par tmer r t
3
`t
'1 ~-
~- L _ ~ ~~~
DATE OF MEETING: Octo ber 9, 2013
1007 5 LEVON AVE STE 207
TRUCKEE, CALIFORNIA 46161
TELEPHONE ( 530) 582- 7 814
FAX ( 530) SA2- 7 7 32
SUBJECT: Reso luti o n autho r i z i ng ex ecuti o n o f a r enewal co ntr act wi th Cynthi a Schuetz f o r
co mmuni cati o n and health o utr each co nsultant ser vi ces f o r the Co unty's Nutr i ti o n Educati o n and
Obesi ty Pr eventi o n ( NEOP) Gr ant Pr o gr am i n the max i mum amo unt o f $20,7 00 f o r the ter m o f
Octo ber 1, 2012 thr o ugh September 30, 2013.
RECOMMENDATION: Appr o ve the attached Reso luti o n.
FUNDING: The Netwo r k f o r a Healthy Cali f o r ni a ( Netwo r k) i n co nj uncti o n wi th the Cali f o r ni a
Depar tment o f So ci al Ser vi ces i s pr o vi di ng USDA ( Uni ted States Depar tment o f Agr i cultur e) SNAP-
Ed ( Supplemental Nutr i ti o n Assi stance Pr o gr am) f undi ng to co unti es f o r i mpr o vi ng co mmuni ty
nutr i ti o n educati o n and to car r y o ut a set o f nutr i ti o nal acti vi ti es that wi ll ser ve eli gi ble lo w i nco me
po pulati o ns i n the co unty. Co ntr act ser vi ces wi ll be suppo r ted by f undi ng appr o ved to be r ecei ved f o r
f eder al f i scal year 2012/13 f o r the depar tment's Nutr i ti o n Educati o n and Obesi ty Pr eventi o n ( NEOP)
Pr o j ect. Thi s co ntr act max i mum i s $20,7 00, and ser vi ces ar e wi thi n the depar tment's F/Y 2012/13
budget. Ther e ar e no co unty gener al f und do llar s r eq ui r ed i n the co ntr act.
BACKGROUND: Under thi s Agr eement, the Co ntr acto r wi ll pr o vi de co mmuni cati o ns and o utr each
ser vi ces f o r the Co unty's Nutr i ti o n Educati o n and Obesi ty Pr eventi o n ( NEOP) gr ant pr o gr am. The
go al o f the pr o gr am i s to i mplement a co mpr ehensi ve publi c health nutr i ti o n pr o gr am to pr o mo te the
2010 Di etar y Gui deli nes, i ncr ease f r ui t and vegetable co nsumpti o n and physi cal acti vi ty amo ng the
SNAP- ed eli gi ble po pulati o n.
The Co ntr acto r wi ll pr o vi de ex per ti se to pr o mo te the Co unty's wellness ef f o r ts f o r i mplementati o n o f
a nutr i ti o n educati o n and o besi ty pr eventi o n pr o gr am. Ms. Schuetz wi ll co o r di nate a ReThi nk Yo ur
Dr i nk campai gn; co o r di nate lo cal medi a and publi c r elati o ns ef f o r ts; suppo r t NETWORK medi a
r elated ef f o r t to pr o mo te campai gn vi si bi li ty; pr o vi de o utr each and pr o mo ti o ns to wo r ksi tes and
co mmuni ty i nsti tuti o ns to enco ur age the ado pti o n and i mplementati o n o f healthy f o o d po li ci es;
c o l l a b o r a t e wit h Co unt y s t a f f t o me e t pr o gr a m o b j e c t iv e s a nd s uc c e s s f ul l y pr o v ide he a l t h e duc a t io n
s pe c ia l is t s e r v ic e s f o r t he NEOP Pr o gr a m.
Ob e s it y a nd l o w l e v e l s o f phys ic a l a nd me t a b o l ic f it ne s s a r e r is k f a c t o r s f o r dia b e t e s , c a r dio v a s c ul a r
dis e a s e a nd o t he r c hr o nic dis e a s e s . I t is r e c o mme nde d t ha t t he a gr e e me nt b e a ppr o v e d a s t he c o nt r a c t
s e r v ic e s pr o v ide d a s pa r t o f t he Co unt y's NEOP Pr o j e c t wil l he l p t o r e duc e he a l t h r is k a s s o c ia t e d wit h
po o r nut r it io n a nd l imit e d phys ic a l e x e r c is e f o r r e s ide nt s o f Ne v a da Co unt y.
Pl e a s e c o nt a c t me if a ny a ddit io na l inf o r ma t io n is r e q uir e d.
R e s pe c t f ul l s ub mit t e d,
t
Ka r e n l ma n, MD, MPH
Pub l ic He a l t h Of f ic e r/ Dir e c t o r
~~s
RESOLUTION NO.
RESOLUTION AUTHORIZING EXECUTION OF A PERSONAL
SERVICES CONTRACT WITH CYNTHIA SCHUETZ
BE IT HEREBY RESOLVED b y t h e Board of Su pe rv i s ors of t h e Cou n t y of
Ne v ad a, St at e of Cali f orn i a, t h at t h e Pe rs on al Se rv i c e s Con t rac t d at e d t h e 1 St d ay of
Oc t ob e r, b y an d b e t we e n t h e Cou n t y an d Cyn t h i a Sc h u e t z pe rt ai n i n g t o t h e prov i s i on of
c ommu n i c at i on an d h e alt h ou t re ac h c on s u lt an t s e rv i c e s f or t h e Cou n t y's Nu t ri t i on
Ed u c at i on an d Ob e s i t y Pre v e n t i on (NEOP) Prog ram f or t h e t e rm of Oc t ob e r 1 , 201 2
t h rou g h Se pt e mb e r 30, 201 3, i n t h e maxi mu m amou n t of $20,700 b e an d h e re b y i s
approv e d , an d t h at t h e Ch ai r of t h e Board of Su pe rv i s ors b e an d i s h e re b y au t h ori ze d t o
e xe c u t e t h e Con t rac t on b e h alf of t h e Cou n t y of Ne v ad a. Fu n d s t o b e d i s b u rs e d f rom
ac c ou n t : 1 5 89-401 02-492-2761 /521 5 20.
3
CYNTHIA SCHUETZ
(1)
C2 )
(3)
(4)
Communi cati ons and Heal th Outr each Consul tant f or County's Nutr i ti on
Educati on and Obesi ty ( NEOP) Pr og r am.
JUIVIIYi HI~ T VIA' I~IIH I CI~[IHL 1 CRl ~l ~j
Maxi mum Contr act Pr i ce: $2 0,700
Contr act Beg i nni ng Date: 10/01/2 012 Contr act Ter mi nati on Date:
INSURANCE POLICIES
(6) Commer ci al Gener al Li abi l i ty
(7) Automobi l e Li abi l i ty
(14) N/A
( $1,000,000)
( $1,000,000)
LICENSES
09/30/2 013
Req'd Not Req'd
X
X
X
X
X
X
(2 6) Contr actor :
County of Nevada:
Cynthi a Schuetz 950 Mai du Avenue
19000 Covey Cour t Nevada Ci ty, Cal i f or ni a 95959
Gr ass Val l ey, Cal i f or ni a 95949
Contact Per son: Cynthi a Schuetz Contact: Kar en Mi l man
( 530) 2 68-0960 ( 530 ) 2 65-1459
e-mai l : cynthi a43@g mai l .com e-mai l : kar en.mi l man@co.nevada.ca.us
Fund: 1589-40102 -492-2 761 /52 152 0
Contr actor i s a: ( check au that apPi y~
ATTACHMENTS
Desi g nate al l r equi r ed attachments:
Req'd Not Req'd
Schuetz PSK
~~~J Contr actor appr oves thi s pag e
Pag e 1 of 6
Terms
Servi ces
Pw~~mnn
3. Contract Term:
sums.
To the extent that any Delay i s a result of matters or ci rcumstances wholly bey ond the control of Contractor, .
I nsurance
by the County of Nevad a shall be excess only and . not contri buti ng wi th Contractor' s
i nsurance;
Contractor ap p roves thi s p age ~~
Schuetz PSK Page 2 of 6
( i v ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l p r o v i d e f o r t h i r t y ( 30) d a y s w r i t t e n n o t i c e t o
Co u n t y o f a n y t e r m i n a t i o n o r c h a n ge i n c o v e r a ge p r o t e c t i o n , o r r e d u c t i o n i n c o v e r a ge
l i m i t s ( e xc e p t t e n ( 10) d a y s n o t i c e f o r n o n - p a y m e n t o f p r e m i u m ) .
7. Au t o m o bi l e L i a bi l i t y In s u r a n c e : ( Co u n t y R e s o l u t i o n No . 90676)
If 7 a t p a ge o n e ( 1) h e r e o f s h a l l r e q u i r e e i t h e r a Bu s i n e s s R a t e d o r a Co m m e r c i a l Au t o m o bi l e L i a bi l i t y
i n s u r a n c e p o l i c y , f o r e a c h v e h i c l e u s e d i n c l u d i n g n o n - o w n e d a n d h i r e d a u t o m o bi l e s , Co n t r a c t o r s h a l l p r o m p t l y
p r o v i d e p r o o f o f s u c h i n s u r a n c e e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e w i t h p r o p e r l y e xe c u t e d e n d o r s e m e n t s
a t t a c h e d , w h i c h i n s u r a n c e s h a l l i n c l u d e t h e f o l l o w i n g p r o v i s i o n s :
( i ) L i a bi l i t y p r o t e c t i o n f o r d e a t h o r bo d i l y i n j u r y t o a p e r s o n o r p e r s o n s , p r o p e r t y
d a m a ge , a n d u n i n s u r e d a n d u n d e r i n s u r e d c o v e r a ge , c o m bi n e d s i n gl e l i m i t c o v e r a ge , i n
t h e m i n i m u m a m o u n t i n d i c a t e d a t s a i d 7;
( i i ) An e n d o r s e m e n t n a m i n g Co u n t y a s a n a d d i t i o n a l i n s u r e d u n d e r s a i d p o l i c y , w i t h
r e s p e c t t o c l a i m s o r s u i t s a r i s i n g f r o m t h e S e r v i c e s p r o v i d e d o r t h e r e l a t i o n s h i p s c r e a t e d
u n d e r t h i s Co n t r a c t ;
( i i i ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l be p r i m a r y a n d o t h e r i n s u r a n c e m a i n t a i n e d
by t h e Co u n t y o f Ne v a d a s h a l l be e xc e s s o n l y a n d n o t c o n t r i bu t i n g w i t h Co n t r a c t o r ' s
i n s u r a n c e ;
If 7 a t p a ge o n e ( 1) h e r e o f s h a l l r e q u i r e a Pe r s o n a l Au t o p o l i c y , f o r e a c h v e h i c l e u s e d i n c l u d i n g n o n - o w n e d
a n d h i r e d a u t o m o bi l e s , Co n t r a c t o r s h a l l p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e f o r a m i n i m u m o f t h r e e h u n d r e d
t h o u s a n d d o l l a r s , ( $300, 000) , i n c o m bi n e d s i n gl e l i m i t s , a n d n a m i n g t h e Co u n t y a s a d d i t i o n a l l y i n s u r e d .
8. Wo r ke r ' s Co m p e n s a t i o n : ( Co u n t y R e s o l u t i o n No . 90674)
If 8 a t p a ge o n e ( 1) h e r e o f s h a l l i n d i c a t e a Wo r ke r ' s Co m p e n s a t i o n i n s u r a n c e p o l i c y i s r e q u i r e d ,
Co n t r a c t o r s h a l l m a i n t a i n s a i d p o l i c y a s r e q u i r e d by l a w , a n d s h a l l p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e
e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e , o r o t h e r d o c u m e n t a t i o n a c c e p t a bl e t o Co u n t y .
Be f o r e c o m m e n c i n g t o u t i l i z e e m p l o y e e s i n p r o v i d i n g S e r v i c e s u n d e r t h i s Co n t r a c t , Co n t r a c t o r w a r r a n t s t h a t
i t w i l l c o m p l y w i t h t h e p r o v i s i o n s o f t h e Ca l i f o r n i a L a bo r Co d e , r e q u i r i n g Co n t r a c t o r t o be i n s u r e d f o r w o r ke r ' s
c o m p e n s a t i o n l i a bi l i t y o r t o u n d e r t a ke a p r o gr a m o f s e l f -i n s u r a n c e t h e r e f o r .
If 9 a t p a ge o n e ( 1) h e r e o f s h a l l i n d i c a t e Er r o r s a n d Om i s s i o n s i n s u r a n c e i s r e q u i r e d , Co n t r a c t o r s h a l l
m a i n t a i n e i t h e r a p r o f e s s i o n a l l i a bi l i t y o r e r r o r s &o m i s s i o n s p o l i c y i n t h e m i n i m u m a m o u n t i n d i c a t e d , a n d s h a l l
p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e , o r o t h e r d o c u m e n t a t i o n a c c e p t a bl e
t o Co u n t y .
10. Mi s c e l l a n e o u s In s u r a n c e Pr o v i s i o n s : ( Co u n t y R e s o l u t i o n No . 90675)
Al l p o l i c i e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t s h a l l r e m a i n i n f u l l f o r c e a n d e f f e c t t h r o u gh o u t t h e l i f e o f
t h i s Co n t r a c t a n d s h a l l be p a y a bl e o n a "p e r o c c u r r e n c e " ba s i s u n l e s s Co u n t y s p e c i f i c a l l y c o n s e n t s t o "c l a i m s m a d e "
c o v e r a ge . If t h e Co u n t y d o e s c o n s e n t t o "c l a i m s m a d e " c o v e r a ge a n d i f Co n t r a c t o r c h a n ge s i n s u r a n c e c a r r i e r s
d u r i n g t h e t e r m o f t h i s Co n t r a c t o r a n y e xt e n s i o n s h e r e o f , t h e n Co n t r a c t o r s h a l l c a r r y p r i o r a c t s c o v e r a ge .
In s u r a n c e a f f o r d e d by t h e a d d i t i o n a l i n s u r e d e n d o r s e m e n t s h a l l a p p l y a s p r i m a r y i n s u r a n c e , a n d o t h e r
i n s u r a n c e m a i n t a i n e d by Co u n t y , i t s o f f i c e r s , a ge n t s a n d/ o r e m p l o y e e s , s h a l l be e xc e s s o n l y a n d n o t c o n t r i bu t i n g
w i t h i n s u r a n c e r e q u i r e d o r p r o v i d e d u n d e r t h i s a gr e e m e n t .
At a l l t i m e s , Co n t r a c t o r s h a l l ke e p a n d m a i n t a i n i n f u l l f o r c e a n d e f f e c t t h r o u gh o u t t h e d u r a t i o n o f t h i s
Co n t r a c t , p o l i c i e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t w h i c h p o l i c i e s s h a l l be i s s u e d by c o m p a n i e s w i t h a Be s t s
R a t i n g o f B+ o r h i gh e r ( B+, g++, A- , A, A+ o r A++) , o r a Be s t s F i n a n c i a l Pe r f o r m a n c e R a t i n g ( F PR ) o f 6 o r h i gh e r ( 6,
7, 8 o r 9) a c c o r d i n g t o t h e c u r r e n t Be s t s Ke y R a t i n g Gu i d e , o r s h a l l be i s s u e d by c o m p a n i e s a p p r o v e d by t h e Co u n t y
R i s k Ma n a ge r . In t h e e v e n t t h e Be s t s R a t i n g o r Be s t s F PR s h a l l f a l l be l o w t h e r a t i n g r e q u i r e d by t h i s p a r a gr a p h ,
Co n t r a c t o r s h a l l be r e q u i r e d t o f o r t h w i t h s e c u r e a l t e r n a t e p o l i c i e s w h i c h c o m p l y w i t h t h e r a t i n g r e q u i r e d by t h i s
p a r a gr a p h , o . 5e i n m a t e r i a l br e a c h o f t h i s Co n t r a c t .
F a i l u r e t o p r o v i d e a n d m a i n t a i n t h e i n s u r a n c e p o l i c i e s ( i n c l u d i n g Be s t s r a t i n gs ) , e n d o r s e m e n t s , o r
c e r t i f i c a t e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t s h a l l c o n s t i t u t e a m a t e r i a l br e a c h o f t h i s a gr e e m e n t ( h e r e i n
"Ma t e r i a l Br e a c h ") ; a n d , i n a d d i t i o n t o a n y o t h e r r e m e d y a v a i l a bl e a t l a w o r o t h e r w i s e , s h a l l s e r v e a s a ba s i s u p o n
w h i c h Co u n t y m a y e l e c t t o s u s p e n d p a y m e n t s h e r e u n d e r , o r t e r m i n a t e t h i s Co n t r a c t , o r bo t h . ( S e e 13, 2, be l o w ,
a s t h e s e p r o v i s i o n s a d d i t i o n a l l y a p p l y t o s u bc o n t r a c t o r s .)
11. In d e m n i t y :
No t h i n g h e r e i n s h a l l be c o n s t r u e d a s a l i m i t a t i o n o f Co n t r a c t o r ' s l i a bi l i t y , a n d Co n t r a c t o r s h a l l i n d e m n i f y ,
d e f e n d a n d h o l d h a r m l e s s t h e Co u n t y a n d i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s , a ge n t s a n d v o l u n t e e r s f r o m a n y a n d a l l
Co n t r a c t o r a p p r o v e s t h i s p a ge 1.
S c h u e t z PS K Pa ge 3 o f 6 ~~, "
l i a b i l i t i e s , c l a i m s , de m a nds , da m a ge s , l o s s e s a nd e xpe ns e s ( i nc l u di ng, w i t h o u t l i m i t a t i o n, de fe ns e c o s t s a nd a t t o r ne y
fe e s o f l i t i ga t i o n) w h i c h r e s u l t fr o m t h e ne gl i ge nt a c t , w i l l fu l m i s c o ndu c t , o r e r r o r o r o m i s s i o n o f C o nt r a c t o r , e xc e pt
s u c h l o s s o r da m a ge w h i c h w a s c a u s e d b y t h e s o l e ne gl i ge nc e o r w i l l fu l m i s c o ndu c t o f C o u nt y o r i t s o ffi c e r s ,
o ffi c i a l s , e m pl o y e e s , a ge nt s a nd v o l u nt e e r s .
Pe r s o na l Se r v i c e s
12. C o nt r a c t o r a s Inde pe nde nt :
In pr o v i di ng s e r v i c e s h e r e i n, C o nt r a c t o r , a nd t h e a ge nt s a nd e m pl o y e e s t h e r e o f, s h a l l a c t i n a n i nde pe nde nt
c a pa c i t y a nd a s a n i nde pe nde nt c o nt r a c t o r a nd no t a s a ge nt s o r e m pl o y e e s o f C o u nt y .
13. As s i gnm e nt a nd Su b c o nt r a c t i ng:
Exc e pt a s s pe c i fi c a l l y pr o v i de d h e r e i n; t h e r i gh t s , r e s po ns i b i l i t i e s , du t i e s a nd Se r v i c e s t o b e pe r fo r m e d
u nde r t h i s C o nt r a c t a r e pe r s o na l t o t h e C o nt r a c t o r a nd m a y no t b e t r a ns fe r r e d, s u b c o nt r a c t e d, o r a s s i gne d w i t h o u t
t h e pr i o r w r i t t e n c o ns e nt o f C o u nt y . C o nt r a c t o r s h a l l no t s u b s t i t u t e no r r e pl a c e a ny pe r s o nne l fo r t h o s e s pe c i fi c a l l y
na m e d h e r e i n o r i n i t s pr o po s a l w i t h o u t t h e pr i o r w r i t t e n c o ns e nt o f C o u nt y .
C o nt r a c t o r s h a l l c a u s e a nd r e q u i r e e a c h t r a ns fe r e e , s u b c o nt r a c t o r a nd a s s i gne e t o c o m pl y w i t h t h e
i ns u r a nc e pr o v i s i o ns s e t fo r t h h e r e i n a t 6, 7 , 8, 9 a nd 10 , t o t h e e xt e nt s u c h i ns u r a nc e pr o v i s i o ns a r e r e q u i r e d o f
C o nt r a c t o r u nde r t h i s C o nt r a c t . F a i l u r e o f C o nt r a c t o r t o s o c a u s e a nd r e q u i r e s u c h c o m pl i a nc e b y e a c h t r a ns fe r e e ,
s u b c o nt r a c t o r a nd a s s i gne e s h a l l c o ns t i t u t e a M a t e r i a l Br e a c h o f t h i s a gr e e m e nt , a nd, i n a ddi t i o n t o a ny o t h e r
r e m e dy a v a i l a b l e a t l a w o r o t h e r w i s e , s h a l l s e r v e a s a b a s i s u po n w h i c h C o u nt y m a y e l e c t t o s u s pe nd pa y m e nt s
h e r e u nde r , o r t e r m i na t e t h i s C o nt r a c t , o r b o t h .
C o nt r a c t o r w a r r a nt s ( i ) C o nt r a c t o r i s q u a l i fi e d a nd c o m pe t e nt t o pr o v i de a l l Se r v i c e s u nde r t h i s c o nt r a c t ; ( i i )
C o nt r a c t o r a nd a l l e m pl o y e e s o f C o nt r a c t o r h o l d a l l ne c e s s a r y a nd a ppr o pr i a t e l i c e ns e s t h e r e fo r , i nc l u di ng t h o s e
l i c e ns e s s e t fo r t h a t 14, pa ge o ne ( 1) h e r e o f; a nd, ( i i i ) C o nt r a c t o r s h a l l o b t a i n, a nd r e m a i n i n c o m pl i a nc e w i t h , a l l
pe r m i t s ne c e s s a r y a nd a ppr o pr i a t e t o pr o v i de s a i d Se r v i c e s . C o nt r a c t o r s h a l l c a u s e s a i d l i c e ns e s a nd pe r m i t s t o b e
m a i nt a i ne d t h r o u gh o u t t h e l i fe o f t h i s C o nt r a c t . F a i l u r e t o do s o s h a l l c o ns t i t u t e a M a t e r i a l Br e a c h o f t h i s a gr e e m e nt ,
a nd, i n a ddi t i o n t o a ny o t h e r r e m e dy a v a i l a b l e a t l a w o r o t h e r w i s e , s h a l l s e r v e a s a b a s i s u po n w h i c h C o u nt y m a y
e l e c t t o s u s pe nd pa y m e nt s h e r e u nde r , o r t e r m i na t e t h i s C o nt r a c t , o r b o t h .
Pu b l i c C o nt r a c t s
To t h e e xt e nt m a de a ppl i c a b l e b y l a w , pe r fo r m a nc e o f t h i s c o nt r a c t s h a l l b e i n c o nfo r m i t y w i t h t h e pr o v i s i o ns
o f C a l i fo r ni a La b o r C o de , D i v i s i o n 2, Pa r t 7 , C h a pt e r 1, c o m m e nc i ng w i t h Se c t i o n 17 20 r e l a t i ng t o pr e v a i l i ng w a ge s
w h i c h m u s t b e pa i d t o w o r ke r s e m pl o y e d o n a pu b l i c w o r k a s de fi ne d i n La b o r C o de 17 20 , e t s e q . ; a nd s h a l l b e i n
c o nfo r m i t y w i t h Ti t l e 8 o f t h e C a l i fo r ni a C o de o f R e gu l a t i o ns 20 0 e t s e q . , r e l a t i ng t o a ppr e nt i c e s h i p. C o nt r a c t o r
s h a l l c o m pl y w i t h t h e pr o v i s i o ns t h e r e o f a t t h e c o m m e nc e m e nt o f Se r v i c e s t o b e pr o v i de d h e r e i n, a nd t h e r e a ft e r
du r i ng t h e t e r m o f t h i s C o nt r a c t . A b r e a c h o f t h e r e q u i r e m e nt s o f t h i s s e c t i o n s h a l l b e de e m e d a m a t e r i a l b r e a c h o f
t h i s c o nt r a c t A c o py o f t h e r e l e v a nt pr e v a i l i ng w a ge a s de fi ne d i n La b o r C o de 17 7 0 e t s e q . i s o n fi l e w i t h t h e
D e pa r t m e nt o f Tr a ns po r t a t i o n, C o u nt y o f Ne v a da , 950 M a i du Av e nu e , Ne v a da C i t y , C a l i fo r ni a 95959. C o pi e s w i l l b e
pr o v i de d u po n r e q u e s t .
16. Ac c e s s i b i l i t y ( C o u nt y R e s o l u t i o n No . 0 0 190 ) :
It i s t h e po l i c y o f t h e C o u nt y o f Ne v a da t h a t a l l C o u nt y s e r v i c e s , pr o gr a m s , m e e t i ngs , a c t i v i t i e s a nd fa c i l i t i e s
s h a l l b e a c c e s s i b l e t o a l l pe r s o ns , a nd s h a l l b e i n c o m pl i a nc e w i t h t h e pr o v i s i o ns o f t h e Am e r i c a ns Wi t h D i s a b i l i t i e s
Ac t a nd Ti t l e 24, C a l i fo r ni a C o de o f R e gu l a t i o ns . To t h e e xt e nt t h i s C o nt r a c t s h a l l c a l l fo r C o nt r a c t o r t o pr o v i de
C o u nt y c o nt r a c t e d s e r v i c e s di r e c t l y t o t h e pu b l i c , C o nt r a c t o r s h a l l c e r t i fy t h a t s a i d di r e c t Se r v i c e s a r e a nd s h a l l b e
a c c e s s i b l e t o a l l pe r s o ns .
17 . No ndi s c r i m i na t o r y Em pl o y m e nt :
In pr o v i di ng Se r v i c e s h e r e u nde r , C o nt r a c t o r s h a l l no t di s c r i m i na t e a ga i ns t a ny e m pl o y e e o r a ppl i c a nt fo r
e m pl o y m e nt b e c a u s e o f r a c e , c o l o r , r e l i gi o n, a ge , s e x, na t i o na l o r i gi n, po l i t i c a l a ffi l i a t i o n, a nc e s t r y , m a r i t a l s t a t u s o r
di s a b i l i t y . Th i s po l i c y do e s no t r e q u i r e t h e e m pl o y m e nt o f u nq u a l i fi e d pe r s o ns .
18. Pr i o r Ne v a da C o u nt y Em pl o y m e nt ( C o u nt y R e s o l u t i o n No . 0 3- 353) :
Effe c t i v e J u l y 22, 20 0 3, i t i s t h e po l i c y o f t h e C o u nt y o f Ne v a da t h a t fo r m e r m e m b e r s o f t h e Bo a r d o f
Su pe r v i s o r s , a fo r m e r C EO, o r a fo r m e r Pu r c h a s i ng Age nt , fo r a pe r i o d o f t w e l v e ( 12) m o nt h s fo l l o w i ng t h e l a s t da y
o f e m pl o y m e nt , s h a l l no t e nt e r i nt o a ny r e l a t i o ns h i p w h e r e i n t h a t fo r m e r e m pl o y e e o r fo r m e r Bo a r d m e m b e r r e c e i v e s
di r e c t r e m u ne r a t i o n fr o m a l e ga l e nt i t y t h a t , du r i ng t h e l a s t t w e l v e ( 12) m o nt h s o f s a i d e m pl o y m e nt o r Bo a r d
m e m b e r 's s e r v i c e , e nt e r e d i nt o a c o nt r a c t w i t h , o r r e c e i v e d a gr a nt fr o m t h e C o u nt y o f Ne v a da . Pr o v i de d h o w e v e r ,
t h a t t h i s pr o h i b i t i o n s h a l l no t a ppl y t o a ny e m pl o y e e t h a t di d no t pe r s o na l l y a ppr o v e a c o nt r a c t w i t h o r gr a nt t o s a i d
l e ga l e nt i t y du r i ng t h e l a s t t w e l v e ( 12) m o nt h s o f s a i d e m pl o y m e nt , a nd s h a l l no t a ppl y w h e n t h e Bo a r d o f C ~~
C o nt r a c t o r a ppr o v e s t h i s pa ge
Sc h u e t z PSK Pa ge 4 o f 6
S u p e r v i s o r s d i d n o t ap p r o v e a c o n t ac t w i t h o r g r an t t o s ai d l e g al e n t i t y d u r i n g t h e l as t t w e l v e (12) mo n t h s o f s ai d
Bo ar d me mbe r 's s e r v i c e .
A v i o l at i o n o f t h i s p o l i c y s h al l s u bj e c t C o n t r ac t o r t o al l o f t h e r e me d i e s e n u me r at e d i n s ai d r e s o l u t i o n an d as
o t h e r w i s e p r o v i d e d i n l aw , w h i c h r e me d i e s s h al l i n c l u d e bu t n o t be l i mi t e d t o i n j u n c t i v e r e l i e f , c an c e l l at i o n an d v o i d i n g
o f t h i s c o n t r ac t by C o u n t y , a r e t u r n o f g r an t mo n e y , a c au s e o f ac t i o n f o r br e ac h o f c o n t r ac t , an d e n t i t l e me n t t o c o s t s
an d r e as o n abl e at t o r n e y f e e s i n an y ac t i o n bas e d u p o n a br e ac h o f c o n t r ac t u n d e r t h i s p r o v i s i o n .
19. C o s t Di s c l o s u r e :
I n ac c o r d an c e w i t h Go v e r n me n t C o d e S e c t i o n 7550, s h o u l d a w r i t t e n r e p o r t be p r e p ar e d u n d e r o r r e q u i r e d
by t h e p r o v i s i o n s o f t h i s C o n t r ac t , C o n t r ac t o r ag r e e s t o s t at e i n a s e p ar at e s e c t i o n o f s ai d r e p o r t t h e n u mbe r s an d
d o l l ar amo u n t s o f al l c o n t r ac t s an d s u bc o n t r ac t s r e l at i n g t o t h e p r e p ar at i o n o f s ai d r e p o r t
De f au l t an d Te r mi n at i o n
20. Te r mi n at i o n :
A M at e r i al Br e ac h o f t h i s C o n t r ac t p u r s u an t t o t h e t e r ms h e r e o f o r o t h e r w i s e , i n ad d i t i o n t o an y o t h e r
r e me d y av ai l abl e at l aw o r o t h e r w i s e , s h al l s e r v e as a bas i s u p o n w h i c h C o u n t y may e l e c t t o i mme d i at e l y s u s p e n d
p ay me n t s h e r e u n d e r , o r t e r mi n at e t h i s c o n t r ac t , o r bo t h , w i t h o u t n o t i c e .
I f C o n t r ac t o r f ai l s t o t i me l y p r o v i d e i n an y man n e r t h e s e r v i c e s mat e r i al s an d p r o d u c t s r e q u i r e d u n d e r t h i s
C o n t r ac t , o r o t h e r w i s e f ai l s t o p r o mp t l y c o mp l y w i t h t h e t e r ms o f t h i s C o n t r ac t , o r v i o l at e s an y o r d i n an c e , r e g u l at i o n
o r o t h e r l aw w h i c h ap p l i e s t o i t s p e r f o r man c e h e r e i n , C o u n t y may t e r mi n at e t h i s C o n t r ac t by g i v i n g f i v e (5) d ay s
w r i t t e n n o t i c e t o C o n t r ac t o r .
E i t h e r p ar t y may t e r mi n at e t h i s C o n t r ac t f o r an y r e as o n , o r w i t h o u t c au s e , by g i v i n g t h i r t y (30) c al e n d ar
d ay s w r i t t e n n o t i c e t o t h e o t h e r , w h i c h n o t i c e s h ad be s e n t by r e g i s t e r e d mai l i n c o n f o r mi t y w i t h t h e n o t i c e
p r o v i s i o n s , be l o w . I n t h e e v e n t o f t e r mi n at i o n n o t t h e f au l t o f t h e C o n t r ac t o r , t h e C o n t r ac t o r s h al l be p ai d f o r s e r v i c e s
p e r f o r me d t o t h e d at e o f t e r mi n at i o n i n ac c o r d an c e w i t h t h e t e r ms o f t h i s C o n t r ac t . C o n t r ac t o r s h al l be e xc u s e d f o r
f ai l u r e t o p e r f o r m s e r v i c e s h e r e i n i f s u c h p e r f o r man c e i s p r e v e n t e d by ac t s o f Go d , s t r i k e s , l abo r d i s p u t e s o r o t h e r
f o r c e s o v e r w h i c h t h e C o n t r ac t o r h as n o c o n t r o l .
C o u n t y , u p o n g i v i n g s i xt y (60) c al e n d ar d ay s w r i t t e n n o t i c e t o C o n t r ac t o r , s h al l h av e t h e r i g h t t o t e r mi n at e
i t s o bl i g at i o n s u n d e r t h i s C o n t r ac t at t h e e n d o f an y f i s c al y e ar i f t h e C o u n t y o r t h e S t at e o f C al i f o r n i a, as t h e c as e
may be , d o e s n o t ap p r o p r i at e f u n d s s u f f i c i e n t t o d i s c h ar g e C o u n t y 's o bl i g at i o n s c o mi n g d u e u n d e r t h i s c o n t r ac t .
M i s c e l l an e o u s
21. Bo o k s o f Re c o r d an d Au d i t P r o v i s i o n :
C o n t r ac t o r s h al l mai n t ai n c o mp l e t e r e c o r d s r e l at i n g t o t h i s C o n t r ac t f o r a p e r i o d o f f i v e (5) y e ar s f r o m t h e
c o mp l e t i o n o f S e r v i c e s h e r e u n d e r . S ai d r e c o r d s s h al l i n c l u d e bu t n o t be l i mi t e d t o bi d s an d al l s u p p o r t i n g
d o c u me n t s , o r i g i n al e n t r y bo o k s , c an c e l e d c h e c k s , r e c e i p t s , i n v o i c e s , p ay r o l l r e c o r d s i n c l u d i n g s u bs i s t e n c e , t r av e l
an d f i e l d e xp e n s e s , t o g e t h e r w i t h a g e n e r al l e d g e r i t e mi z i n g al l d e bi t s an d c r e d i t s
C o n t r ac t o r s h al l p e r mi t C o u n t y t o au d i t s ai d r e c o r d s as w e l l as s u c h r e l at e d r e c o r d s o f an y bu s i n e s s e n t i t y
c o n t r o l l e d by C o n t r ac t o r . S ai d au d i t may be c o n d u c t e d o n C o n t r ac t o r 's p r e mi s e s o r at a l o c at i o n d e s i g n at e d by
C o u n t y , u p o n f i f t e e n (15) d ay s n o t i c e . C o n t r ac t o r s h al l p r o mp t l y r e f u n d an y mo n e y s e r r o n e o u s l y c h ar g e d an d s h al l
be l i abl e f o r t h e c o s t s o f au d i t i f t h e au d i t e s t abl i s h e s an o v e r-c h ar g e d o f f i v e p e r c e n t (5%) o r mo r e o f t h e M axi mu m
C o n t r ac t P r i c e .
22. I n t e l l e c t u al P r o p e r t y :
Al l o r i g i n al p h o t o g r ap h s , d i ag r ams , p l an s , d o c u me n t s , i n f o r mat i o n , r e p o r t s , c o mp u t e r c o d e an d al l
r e c o r d abl e me d i a t o g e t h e r w i t h al l c o p y r i g h t i n t e r e s t s t h e r e t o (h e r e i n " I n t e l l e c t u al P r o p e r t y" ), w h i c h c o n c e r n o r r e l at e
t o t h i s C o n t r ac t an d w h i c h h av e be e n p r e p ar e d by , f o r o r s u bmi t t e d t o C o n t r ac t o r , s h al l be t h e p r o p e r t y o f C o u n t y ,
an d u p o n f i f t e e n (15) d ay s d e man d t h e r e f o r , s h al l be p r o mp t l y d e l i v e r e d t o C o u n t y w i t h o u t e xc e p t i o n . P r o v i d e d
h o w e v e r , f o r p e r s o n al p u r p o s e s o n l y an d n o t f o r c o mme r c i al , e c o n o mi c o r an y o t h e r p u r p o s e , C o n t r ac t o r may r e t ai n
a c o p y o f C o n t r ac t o r 's w o r k p r o d u c t h e r e u n d e r .
23. E n t i r e Ag r e e me n t :
Th i s C o n t r ac t r e ~ r e s e i i i s t f i e e n t i r e ag r e e me n t o r ' t h e p ar t i e s , an d n o r e p r e s e n i af i o n s h av e be e n mad e o r
r e l i e d u p o n e xc e p t as s e t f o r t h h e r e i n . Th i s C o n t r ac t may be ame n d e d o r mo d i f i e d o n l y by w r i t t e n , f u l l y e xe c u t e d
ag r e e me n t o f t h e p ar t i e s .
24. J u r i s d i c t i o n an d Ve n u e :
Th i s C o n t r ac t s h al l be c o n s t r u e d i n ac c o r d an c e w i t h t h e l aw s o f t h e S t at e o f C al i f o r n i a an d t h e p ar t i e s
h e r e t o ag r e e t h at v e n u e s h a t be i n Ne v ad a C o u n t y , C al i f o r n i a.
C o n t r ac t o r ap p r o v e s t h i s p ag e ~ :{~- " +'
S c h u e t z P S K
P ag e 5 o f 6
r eg u lations which r elate to, concer n of af f ect the Ser vices to be pr ovided by this Contr act.
26. Notices:
f or th at 26, pag e one (1) of this Contr act, and all invoices shall be su bmitted to and appr oved by this Depar tment.
I n addition to per sonal ser vice, all notices may be g iven to Cou nty and to Contr actor by f ir st class mail addr essed as
set f or th at said 26 Said notices shall be deemed r eceived the f if th (5th) day f ollowing the date of mailing or the
ear lier date of per sonal ser vice, as the case may be.
27. Au thor ity:
Aii individu als execu ting this Contr act on behalf of Contr actor r epr esent and war r ant that they ar e
au thor iz ed to execu te and deliver this Contr act on behalf of Contr actor .
I N WI TNESS WHEREOF, the par ties have execu ted this Contr act ef f ective on the Beg inning Date, above.
CONTRACTOR:
Name: ~nthia Schu etz
Title: onsu ltant
Dated: t~~/, /~, 1
Schu etz PSK
COUNTY OF NEVADA:
Honor able Ted S. Owens
Chair , Boar d of Su per visor s
Dated:
ATf EST:
Donna Landi
Cler k of the Boar d
Contr actor appr oves this pag e ~~~`~
Pag e 6 of 6
f
EXHIBIT "A"
Schedule of Ser v i ces
Cynthi a Schuetz
Cynthi a Schuetz, her ei nafter r efer r ed to as "Contr actor " ag r ees to p r ov i de s er v i ces as a Communi cati ons and
Health Outr each Cons ultant for the County's N utr i ti on Educati on and Ob es i ty P r ev enti on (N EOP ) Gr ant
P r og r am.
P r og r am Ov er v i ew:
The N etwor k for a Healthy Cali for ni a (N etwor k) and the Cali for ni a Dep ar tment of Soci al Ser v i ces i s p r ov i di ng
USDA (Uni ted States Dep ar tment of Ag r i cultur e) SN AP-Ed (Sup p lemental N utr i ti on As s i s tance P r og r am)
fundi ng to N ev ada County to conti nue communi ty nutr i ti on educati on and car r yout a s et of nutr i ti onal acti v i ti es
that wi ll s er v e eli g i b le low i ncome p op ulati ons i n the county.
Contr actor 's R es p ons i b i li ti es :
Contr actor i s r es p ons i b le for dev elop i ng the communi cati ons and health outr each as p ects of the health
dep ar tment's p ub li c health nutr i ti on p r og r am to p r omote 2010 Di etar y Gui deli nes . Contr actor i s
r es p ons i b le for ens ur i ng the g r ant deli v er ab les r elated to communi cati ons and health outr each ar e met
b y coor di nati ng wi th other contr actor s and s taff on the p r oj ect. Deli v er ab les i nclude:
Cr eate and coor di nate a R eThi nk Your Dr i nk (R YD) camp ai g n for the County. P r ov i de a mi ni mum of
fi v e nutr i ti on educati on acti v i ti es , i nclus i v e of ki ck-off ev ent, i n s up p or t of local and r eg i onal R eThi nk
Your Dr i nk healthy b ev er ag e educati on acti v i ti es . The g oal i s to r each 500 SN AP-Ed eli g i b le
i ndi v i duals .
o Attend a R eg i onal N etwor k R eThi nk Your Dr i nk nutr i ti on wor ks hop and one R eThi nk Your
Dr i nk medi a and s p okes p er s on meeti ng to ens ur e County's comp li ance wi th ap p li cab le g r ant
r eq ui r ements .
o P r ov i de one to two tr ai ni ng to N ev ada County Health &Human Ser v i ces Ag ency p r og r ams (e.g .
WIC, CalF r es h, CaIWOR KS, Communi ty Cli ni cs .) on R eThi nk Your Dr i nk camp ai g n mes s ag es .
o In coor di nati on wi th R eg i onal Collab or ati on ev ent p lanni ng , conduct a County R eThi nk Your
Dr i nk ki ck-off ev ent, or p ub li c educati on ev ent whi ch i ncludes i nv i tati ons to local medi a.
o P r ov i de nutr i ti on educati on p r omoti ng healthy b ev er ag e op ti ons at leas t 4 ti mes dur i ng the
cour s e of the year .
o Us e N etwor k Ap p r ov ed R YD mater i als and temp lates .
o Collab or ate wi th N EOP team to i denti fy p r i or i ti es and dev elop li s t of env i r onmental s up p or t
s tr ateg i es wi th local p ar tner s to i ncr eas e and p r omote acces s to healthy foods and b ev er ag es .
o Adv ance and mar ket a mi ni mum of one env i r onmental s up p or t s tr ateg y i n an eli g i b le local
s etti ng s er v i ng low-i ncome p op ulati on that i ncr eas e healthy b ev er ag e op ti ons .
v ^ ~ v v ~ J i i ~ V J i i ~ 'i ~ V ui uui v i Di v ~ Gi i ti u~ ~ CV ai v a~ lv i l a~ ~ i lV i i lGS i 0 aSS~ SS ai i i ~ i r L ~ i i ~ I`'i S, `v V r i 1C~ 1 i T'i ay
i nclude cons umer s ur v ey.
o Coor di nate at leas t one local medi a and p ub li c r elati ons effor t that s up p or ts N etwor k s i g natur e
p r omoti ons , whi ch may i nclude F r ui t and V eg g i e F es t (May), J uneteenth (J une), or Lati no Health
Awar enes s Month (Sep temb er ). Goal i s to r each 500 SN AP-Ed eli g i b le i ndi v i duals .
sLead on Celeb r ate F r ui ts and V eg etab les at Gr ocer y Outlet.
sWr i te p r es s r eleas es , ar ti cle, and conduct other medi a ev ent acti v i ti es .
sInv i te local medi a outlets to hi g hli g ht ev ent.
1~ ~ ~
Schuetz N EOP EX P ag e 1 of 3 Contr actor ap p r ov es thi s p ag e 1;, ~ ~
s P r e p a r e f . ' o r a n e ve nt by i d e nti f yi ng ; ta r g e t a u d i e nc e , o r g a ni z i ng ; m a te r i a l s a nd i ~ i te r ve nti o n
s tr a te g i e s , tr a i ni ng s ta f f ; s e l e c ti ng Ne two r k Re s e a r c h a nd e va l u a ti o n S e c ti o n (RCS )
a p p r o ve d m e tho d o f e ve nt e va l u a ti o n v~ d p r o m o ti o n m e tho d s o f e ve nt.
P r o vi d e l o c a l s u p p o r t f o r the m i ni m u m o f o ne Ne two r k m wi i a -r e l a te d e f f o r t to p r o m o te c a m p a i g n
vi s i bi l i ty. A c ti vi ti e s m a y i nc l u d e : p a r ti c i p a ti o n i n l a u nc h e ve nt, s e r vi ng a s l o c a l s p o ke s p e r s o n, p r o vi d i ng
e o m ~ ne nt a nd f e e d ba c k o n m e d i a -r e l a te d m a te r i a l s , a nd p a r ti c i p a ti ng o n r e l e va nt wo r kg r o u p s .
P r o vi d e o u tr e a c h a nd p r o m o ti o ns to wo z ks i te s a nd c o m m u ni ty i ns ti tu ti o ns to e nc o u r a g e the a d o p ti o n a nd
i m p l e m e nta ti o n o f he a l thy f o o d p o l i c i e s .
P r o vi d e s u p p o r ti ng d o c u m e nta ti o n f o r e ve nts a nd a c ti vi ti e s (e . g . , p ho to s , p r e s s r e l e a s e s , s a m p l e
Ti f a i 2i i a i S , i i j % ~ I ' S , i i 2~ l i i i i l ~ a ~ c i i va S , S i F ; i i-l i t S i l e ~ i S ~ .
P a r ti c i p a te i n o ng o i ng l o c a l a c ti vi ti e s s u p p o r ti ng s ta te wi d e s o c i a l m a r ke ti ng c a m p a i g n.
Co ntr a c to r a g r e e s to m a i nta i n a nd p r e s e r ve , u nti l thr e e ye a r s a f te r te r m i na ti o n o f Ca l i f o r ni a De p a r tm e nt
o f P u bl i c He a l th (CDP ~-I ) Gr a nt A g r e e m e nt Nu m be r 12-10188 a nd f i na l p a ym e nt to the Co u nty, to
p e r m i t CDP H o r a ny d u l y a u tho r i z e d r e p r e s e nta ti ve , to ha ve a c c e s s to , e xa m i ne o r a u d i t a ny p e r ti ne nt
bo o ks , d o c wne nts , p a p e r s a nd r e c o r d s r e l a te d to thi s s u bc o ntr a c t a nd to a l l o w i nte r vi e ws o f a ny
e m p l o ye e s who m i g ht r e a s o na bl y ha ve i nf o r m a ti o n r e l a te d to s u c h r e c o r d s .
Co ntr a c to r a g r e e s to a bi d e by a l l p r o vi s i o ns o f A g r e e m e nt No . 12-10188 a s m a y be a p p l i c a bl e to
s u bc o ntr a c to r s u nd e r tha t A g r e e m e nt.
S c hu e tz NEOP EX P a g e 2 o f 3 ~ ~ Co ntr a c to r a p p r o ve s thi s p a g e
~ ~ ~
EXHIBIT "B"
Cynthia Schuetz
Payment under the terms of this Agreement shall not exceed the maximum amount of $20,700 for satisfactory
performance of serv ices as outlined in Exhib it "A" during the contract term of Octob er 1 , 201 2 through
Septemb er 30, 201 3.
County shall pay Contractor for prov ision of serv ices at the all-inclusiv e rate of F ifty D ollars per hour.
The maximum ob ligation of this agreement is contingent and dependent on the County's receipt of anticipated
NEOP Program F unding during the current F ederal F iscal Year (F F Y) funding cycle.
Contractor shall sub mit to the Pub lic Health Accounting D epartment an inv oice for serv ices rendered during the
prior month itemizing dates, numb er of hours and serv ices prov ided, including identification of deliv erab les and
the R esolution Numb er assigned to her approv ed Contract.
Inv oice shall b e mailed or deliv ered to:
Nev ada County Pub lic Health D epartment
Attn: F iscal Unit
500 Crown Point Circle, Suite 1 1 0
Contractor shall b e paid b y County within thirty (30) days of receipt of a complete, approv ed inv oice.
.>
Schuetz NEOP EX Page 3 of 3 Contractor approv es this page ~ g-C.(t'~ - ` ~
EXHIBIT "C"
SCHEDULE OF CHANGES
Paragrap h 20, Terminat ion, is delet ed in it s ent iret y and rep laced w it h t he f ollow ing:
"20. Terminat ion:
n ivicf ~ 8 iiai oi~ ~ Cii vi iiiiS ~ u~ iiiaCi ~ uf SuBiii iu ilic i8 iiiiS IICICVI u~ i ~ iiiEl~ lVIJ C~ Iii auuiii~ i~ iv
any ot her remedy availab le at law , shall serve as a b asis up on w hich Count y may elect t o
immediat ely susp end p ayment s hereunder, or t erminat e t his cont ract , or b ot h w it hout
not ice.
If Cont ract or f ails t o t imely p rovide in any manner t he services, mat erials and p roduct s
req uired under t his Cont ract , or ot herw ise f ails t o p romp t ly comp ly w it h t he t erms of t his
p erf ormance herein, Count y may t erminat e t his Cont ract b y giving f ive (5) days w rit t en
t he right t o t erminat e it s ob ligat ions under t his Cont ract if t he Count y, t he Federal
Government or t he St at e of Calif ornia, as t he case may b e, does not ap p rop riat e f unds
suf f icient t o discharge Count y's ob ligat ions coming due under t his cont ract .
Eit her p art y may t erminat e t his Cont ract f or any reason, or w it hout cause, b y giving t hirt y
mail in conf ormit y w it h t he not ice p rovisions. In t he event of t erminat ion not t he f ault of
t he Cont ract or, t he Cont ract or shall b e p aid f or services p erFormed t o t he dat e of
t erminat ion in accordance w it h t he t erms of t his Cont ract . Cont ract or shall b e ex cused f or
f ailure t o p erf orm services herein if such p erf ormance is p revent ed b y act s of God,
Any not ice t o b e p rovided under t his sect ion may b e given b y t he Count y Ex ecut ive Of f icer
right t o susp end t his Cont ract , in w hole or in p art , f or any t ime p eriod as Count y deems
necessary due t o delays in f ederal, st at e or Count y ap p rop riat ion of f unds, lack of demand
not ice of susp ension f rom Count y, Cont ract or shall immediat ely susp end or st op w ork as
direct ed b y Count y and shall not resume w ork unt il and unless Count y gives Cont ract or a
w rit t en not ice t o resume w ork . In t he event of a susp ension not t he f ault of t he
Cont ract or, Cont ract or shall b e p aid f or services p erf ormed t o t he dat e of t he not ice of
susp ension in accordance w it h t he t erms of t his Cont ract .
EX C HHSA Personal Services ~ ~ Cont ract or ap p roves t his p age ~ -~ ~
EXHIBIT "D"
164, enact ed as t he Heal t h Inf o r m at i o n Techno l o g y f o r Eco no m i c and Cl i ni cal Heal t h Act o f 2009
2. No t u se o r f u r t her di scl o se t he i nf o r m at i cs .n a m anner t ha; w cu l d v i o l at e t he r eq u i r em ent s cf
ap p l i cabl e l aw . The Co u nt y and Co nt r act o r ack no w l edg e t hat Sect i o n 13404 o f t he HITECH Act
Ru l e and t he p r i v acy and secu r i t y r eq u i r em ent s o f t he HITECH Act . .
EX D \ Co nt r act o r ap p r o v es t hi s p ag e }"~-J
Ex hi bi t "D" Pag e 1 o f 2 ~
5 . Ens ur e th a t a ny s ub c o ntr a c to r s o r a gents to w h o m Co ntr a c to r pr o v i d es P r o tec ted H ea lth
Th e a b o v e r eq ui r ements a pply eq ua lly to a ll elec tr o ni c r ec o r d s . Co ntr a c to r s h a ll no t r elea s e a ny
8. Co ntr a c to r w i ll ma i nta i n a d mi ni s tr a ti v e, ph y s i c a l a nd tec h ni c a l s a fegua r d s th a t r ea s o na b ly a nd
a ma nner c o ns i s tent w i th H IP AA a nd H ITECH Ac t s ta nd a r d s . Co ntr a c to r w i ll no ti fy c us to mer o f
9 . Ma ke Co ntr a c to r ' s i nter na l pr a c ti c es , b o o ks , a nd r ec o r d s r ela ti ng to th e us e a nd d i s c lo s ur e o f
ti me b y Co unty i f a nd to th e ex tent r eq ui r ed b y th e pr o v i s i o n o f 42 U . S . C. 1 1 71 , et s eq . , ena c ted
v i o la ted a ma ter i a l pr o v i s i o n o f th e H IP AA a nd/ o r H ITECH Ac ts .
EX D I ~~ Co ntr a c to r a ppr o v es th i s pa ge l. ~t~9 ~. ~
POLICY:
Tne ivevada iounty r ueiic r ieaitn i~ ep ar im eni (" r r ii~" j w iii not em p loy or ~ iig ag e as
c ontr ac tor s any Inelig ib le Per son f or any dep ar tm ent or p r og r am r ec eiving f eder al f unds.
An " Inelig ib le Per son" is any individual or entity w ho: (a) is c ur r ently ex c luded,
susp ended, deb ar r ed or other w ise inelig ib le to p ar tic ip ate in Feder al health c ar e p r og r am s
or in Feder al p r oc ur em ent or non- p r oc ur em ent p r og r am s; or , (b ) has b een c onvic ted of a
c r im inal of f enc e r elated to the p r ovision of health c ar e item s or ser vic es, b ut has not yet
b een deb ar r ed, or other w ise dec lar ed inelig ib le.
INSTRUCTIONS:
As a p r osp ec tive em p loyee or c ontr ac tor w ith the PHD, p lease c om p lete the dec lar ation
under p enalty of p er jur y b elow . If you ar e or the entity you r ep r esent is an Inelig ib le
Per son as def ined ab ove, p lease im m ediately notif y the PHD Dir ec tor .
DECLARATION
/r '
I, f . . ~ ~/~ ~ ~ . ~ c ~ . . . e- ~ ~ . ~ (nam e) on b ehalf of
m yself , or
(c or p or ation, p ar tner ship , LLC)
dec lar e under p enalty of p er jur y under the law s of the State of Calif or nia that:
f ~ ~ I am not; or
the entity I r ep r esent is not
an Inelig ib le Per son as def ined in the Polic y r ec ited ab ove. If , w hile em p loyed or
eng ag ed as a c ontr ac tor b y PHD, I (or the entity I r ep r esent) b ec om e an Inelig ib le Per son,
I w ill notif y the PHD Dir ec tor im m ediately.
/ . / ~
I ~ . 1 . . ~ ` p d
s~ i
(Sig natur e) (Date)
~ ~
H:\CONFIDEN\HSA Contr ac ts~ Ex c lusion Sc r eening Doc s\PH Ex c lusion Sc r eening . doc 5/24/2012
Director
S00 CROWN POINT" CTRCL~, S' f E 110
GRASS VAL,I_6Y, C; A 95945
' f ELL: VI-f ONB (530) 265-1450
($8R) 303-1450
FAX (530) 271-0837
September 20, 2012
950 Maidu Avenue
Nevada County
Health and Human
Services Agency
Public Health Department
/3
KAREN M[LiYIAN, MD, lY1PH
: Public Health Of f icer/Director
10075 LEVON AVE S"PE 207
' i' i2U CKGL, CALIFORNIA 96161
TF.,I.,FPHONF., (530) 582-7814
FAX (530) 582-7732
SU BJECT: Resolution authoriz ing ex ecution of a contract with Eliz abeth Matson f or Evaluation
Consultant services f or the County' s Nutrition Education and Obesity Prevention (NEOP) Grant
Program in the max imum amount of $15,000 f or the term of October 1, 2012 through September 30,
2013.
FU NDING: The Network f or a Healthy Calif ornia (Network) in conj unction with the Calif ornia
Department of Social Services is providing U SDA (U nited States Department of Agriculture) SNAP-
Ed (Supplemental Nutrition Assistance Program) f unding to counties f or improving community
nutrition education and to carry out a set of nutritional activities that will serve eligible low income
populations in the county. Contract services will be supported by f unding approved to be received f or
f ederal f iscal year 2012/13 f or the department' s Nutrition Education and Obesity Prevention (NEOP)
Proj ect. Services have been budgeted in the FY 2012/13 department budget. This contract max imum
is $15,000 and there are no county general f und dollars req uired in the contract.
BACKGROU ND: U nder this Agreement, the Contractor will provide evaluation consultation
services f or the County' s Nutrition Education and Obesity Prevention (NEOP) grant program. The
goal of the program is to implement a comprehensive public health nutrition program to promote the
2010 Dietary Guidelines, increase f ruit and vegetable consumption and physical activity among the
SNAP-ed eligible population.
The Contractor will be responsible f or conducting neighborhood assessments in q ualif ying low income
areas in the County. She will be responsible f or compiling and evaluating data as well as identif ying
gaps in access to and consumption of healthy f ood and physical activity opportunities. The survey
data will be presented to neighborhood residents in a community f orum setting. Survey outcomes that
lead to implementation of health and wellness programs will be monitored and measured f or
ef f ectiveness by the contractor.
O b e s i t y and low le v e ls of p h y s i c al and m e t ab oli c fi t ne s s ar e r i s k fac t or s for di ab e t e s , c ar di ov as c u lar
di s e as e and ot h e r c h r oni c di s e as e s . I t i s r e c om m e nde d t h at t h e agr e e m e nt b e ap p r ov e d as t h e c ont r ac t
s e r v i c e s p r ov i de d as p ar t of t h e Cou nt y 's NEO P Pr oj e c t wi ll h e lp t o r e du c e h e alt h r i s k as s oc i at e d wi t h
p oor nu t r i t i on and li m i t e d p h y s i c al e x e r c i s e for r e s i de nt s of Ne v ada Cou nt y .
Ple as e c ont ac t m e i f any addi t i onal i nfor m at i on i s r e q u i r e d.
R e s p e c t fu l s u b m i t t e d,
/ . -
Kar e n"Mi lm an, MD, MPH
Pu b li c He alt h O ffi c e r/Di r e c t or
KM/I w
RESOLUTION NO.
RESOLUTION AUTHORIZING EXECUTION OF A PERSONAL
SERVICES CONTRACT WITH ELIZABETH MATSON
NOW THEREFORE BE IT HEREBY RESOLVED b y t h e Board of Su pe rv i s ors
of t h e Cou n t y of Ne v ad a, St at e of Cali f orn i a, t h at t h e Pe rs on al Se rv i c e s Con t rac t
d at e d t h e ls ` d ay of Oc t ob e r, b y an d b e t we e n t h e Cou n t y an d Eli z ab e t h Mat s on
pe rt ai n i n g t o t h e prov i s i on of e v alu at i on c on s u lt an t s e rv i c e s f or t h e Cou n t y's
Nu t ri t i on Ed u c at i on an d Ob e s i t y Pre v e n t i on (NEOP) Prog ram f or t h e t e rm of Oc t ob e r
1 , 201 2 t h rou g h Se pt e mb e r 30, 201 3, i n t h e maxi mu m amou n t of $1 5,000 b e an d
h e re b y i s approv e d , an d t h at t h e Ch ai r of t h e Board of Su pe rv i s ors b e an d i s h e re b y
au t h ori z e d t o e xe c u t e t h e Con t rac t on b e h alf of t h e Cou n t y of Ne v ad a. Fu n d s t o b e
d i s b u rs e d f rom ac c ou n t : 1 589-401 02-492-2761 /521 520.
ELIZABETH MATSON
(1)
~ 2)
(3)
(4)
Eval uati on consul tant f or ser vi ces r el ated to the County's Nutr i ti on Educati on
and Obesi ty Pr eventi on ( NEOP) Pr og r am.
SUI! ! ! ! l AAEZY ~ F MATERl ~ 4L TEl aMS
Maxi mum Contr act Pr i ce: $15,000
Contr act Beg i nni ng Date: 10/01/2012 Contr act Ter mi nati on Date:
INSURANCE POLICIES
Desi g nate ai l r equi r ed pol i ci es:
(6} Commer ci al Gener a0 Li abi l i ty
(7) Automobi l e Li abi l i ty
Desi g nate ai l r equi r ed l i censes:
(14) N/A
( $1,000,000}
( $1, 000, 000)
LICENSES
~ ~ 1 [ c ~ i 1 ~ l ~ S ~ c
Req'd Not Req'd
X
X
El i z abeth Matson 950 Mai du Avenue
P.O. Box 588 Nevada Ci ty, Cal i f or ni a 95959
Nevada Ci ty, Cal i f or ni a 95959
Contact Per son: El i z abeth Matson Contact Per son: Kar en Mi l man
( 510) 529-5889 ( 530) 265-1459
e-mai l : el i z matson@g mai l .com e-mai l : kar en.mi l man@co.nevada.ca.us
Fund: 1589-40102-492-2761 /521520
X
X
X
X
ATTACHMENTS
Desi g nate al l r equi r ed attachments: Req'd Not Req'd
Matson El i z abeth NEOP PSK Pag e 1 of 6 Contr actor appr oves thi s pag e
Terms
Servi ces
Contractor shall p rovi d e all of the servi ces, materi als and p rod ucts (herei n " Servi ces" ) generally d escri bed
i n Ex hi bi t " A" , accord i ng to a p erformance sched ule, i f ap p li cable, as set forth i n sai d ex hi bi t (herei n " Performance
Sched ule" ) : I f requested , Contractor agrees to serve as an ex p ert wi tness for County i n any thi rd p arty acti on or
Pay ment
The charges (herei n " Charges" ) for furni shi ng the aforesai d Servi ces und er thi s Contract are set forth i n
Ex hi bi t " B" , i nclud i ng, i f ap p li cable, hourly rates, uni t p ri ci ng, and ex p ense, mi leage and cost li mi ts. Sai d Charges
set forth i n sai d Ex hi bi t " B" , and shall remai n i n effect for the enti re term of thi s Contract, and any ex tensi on hereof.
ex p enses, ex ceed the Max i mum Contract Pri ce set forth at 2, p age one (1), above.
3. Contract Term:
Date (herei n " Delay" ). Li qui d ated Damages shall be offset agai nst amounts owi ng to Contractor, i nclud i ng retenti on
sums.
To the ex tent that any Dewy i s a result of matters or ci rcumstances wholly bey ond the control of Contractor,
County may ex cuse sai d Li qui d ated Damages; p rovi d ed however, that County may cond i ti on such ex cuse up on
ex p lanati on wi thi n a reasonable ti me. The ti me for Contractor' s p erformance shall be ex tend ed by the p eri od of
I nsurance
ex ecuted end orsements attached , whi ch i nsurance shall i nclud e the followi ng:
by the County of Nevad a shall be ex cess only and not contri buti ng wi th Contractor' s
i nsurance;
Matson Eli z abeth NEOP PSK Page 2 of 6 Contractor ap p roves thi s p age
If 7 a t p a ge o n e ( 1) h e r e o f s h a l l r e q u i r e e i t h e r a Bu s i n e s s R a t e d o r a Co m m e r c i a l Au t o m o bi l e L i a bi l i t y
i n s u r a n c e p o l i c y , f o r e a c h v e h i c l e u s e d i n c l u d i n g n o n- o w n e d a n d h i r e d a u t o m o bi l e s , Co n t r a c t o r s h a l l p r o m p t l y
p r o v i d e p r o o f o f s u c h i n s u r a n c e e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e w i t h p r o p e r l y e xe c u t e d e n d o r s e m e n t s
a t t a c h e d , w h i c h i n s u r a n c e s h a l l i n c l u d e- t h e f o l l o w i n g p r o v i s i o n s :
( i ) L i a bi l i t y p r o t e c t i o n f o r d e a t h o r bo d i l y i n j u r y t o a p e r s o n o r p e r s o n s , p r o p e r t y
d a m a ge , a n d u n i n s u r e d a n d u n d e r i n s u r e d c o v e r a ge , c o m bi n e d s i n gl e l i m i t c o v e r a ge , i n
t h e m i n i m u m a m o u n t i n d i c a t e d a t s a i d 7;
( i i ) An e n d o r s e m e n t n a m i n g Co u n t y a s a n a d d i t i o n a l i n s u r e d u n d e r s a i d p o l i c y , w i t h
r e s p e c t t o c l a i m s o r s u i t s a r i s i n g f r o m t h e S e r v i c e s p r o v i d e d o r t h e r e l a t i o n s h i p s c r e a t e d
u n d e r t h i s Co n t r a c t ;
( i i i ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l be p r i m a r y a n d o t h e r i n s u r a n c e m a i n t a i n e d
by t h e Co u n t y o f Ne v a d a s h a l l be e xc e s s o n l y a n d n o t c o n t r i bu t i n g w i t h Co n t r a c t o r ' s
i n s u r a n c e ;
If 7 a t p a ge o n e ( 1) h e r e o f s h a l l r e q u i r e a Pe r s o n a l Au t o p o l i c y , f o r e a c h v e h i c l e u s e d i n c l u d i n g n o n - o w n e d
a n d h i r e d a u t o m o bi l e s , Co n t r a c t o r s h a l l p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e f o r a m i n i m u m o f t h r e e h u n d r e d
t h o u s a n d d o l l a r s , ( $300, 000) , i n c o m bi n e d s i n gl e l i m i t s , a n d n a m i n g t h e Co u n t y a s a d d i t i o n a l l y i n s u r e d .
If 8 a t p a ge o n e ( 1) h e r e o f s h a l l i n d i c a t e a Wo r ke r ' s Co m p e n s a t i o n i n s u r a n c e p o l i c y i s r e q u i r e d ,
Co n t r a c t o r s h a l l m a i n t a i n s a i d p o l i c y a s r e q u i r e d by l a w , a n d s h a l l p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e
e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e , o r o t h e r d o c u m e n t a t i o n a c c e p t a bl e t o Co u n t y .
Be f o r e c o m m e n c i n g t o u t i l i z e e m p l o y e e s i n p r o v i d i n g S e r v i c e s u n d e r t h i s Co n t r a c t , Co n t r a c t o r w a r r a n t s t h a t
i t w i l l c o m p l y w i t h t h e p r o v i s i o n s o f t h e Ca l i f o r n i a L a bo r Co d e , r e q u i r i n g Co n t r a c t o r t o be i n s u r e d f o r w o r ke r ' s
c o m p e n s a t i o n l i a bi l i t y o r t o u n d e r t a ke a p r o gr a m o f s e l f -i n s u r a n c e t h e r e f o r .
9. E r r o r s a n d Om i s s i o n s :
If 9 a t p a ge o n e ( 1) h e r e o f s h a l l i n d i c a t e E r r o r s a n d Om i s s i o n s i n s u r a n c e i s r e q u i r e d , Co n t r a c t o r s h a l l
m a i n t a i n e i t h e r a p r o f e s s i o n a l l i a bi l i t y o r e r r o r s &o m i s s i o n s p o l i c y i n t h e m i n i m u m a m o u n t i n d i c a t e d , a n d s h a l l
p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e , o r o t h e r d o c u m e n t a t i o n a c c e p t a bl e
t o Co u n t y .
Al l p o l i c i e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t s h a l t r e m a i n i n f u l l f o r c e a n d e f f e c t t h r o u gh o u t t h e l i f e o f
t h i s Co n t r a c t a n d s h a l l be p a y a bl e o n a "p e r o c c u r r e n c e " ba s i s u n l e s s Co u n t y s p e c i f i c a l l y c o n s e n t s t o "c l a i m s m a d e "
c o v e r a ge . If t h e Co u n t y d o e s c o n s e n t t o "c l a i m s m a d e " c o v e r a ge a n d i f Co n t r a c t o r c h a n ge s i n s u r a n c e c a r r i e r s
d u r i n g t h e t e r m o f t h i s Co n t r a c t o r a n y e xt e n s i o n s h e r e o f , t h e n Co n t r a c t o r s h a l l c a r r y p r i o r a c t s c o v e r a ge .
In s u r a n c e a f f o r d e d by t h e a d d i t i o n a l i n s u r e d e n d o r s e m e n t s h a l l a p p l y a s p r i m a r y i n s u r a n c e , a n d o t h e r
i n s u r a n c e m a i n t a i n e d by Co u n t y , i t s o f f i c e r s , a ge n t s a n d/ o r e m p l o y e e s , s h a l l be e xc e s s o n l y a n d n o t c o n t r i bu t i n g
w i t h i n s u r a n c e r e q u i r e d o r p r o v i d e d u n d e r t h i s a gr e e m e n t .
At a l l t i m e s , Co n t r a c t o r s h a l l ke e p a n d m a i n t a i n i n f u l l f o r c e a n d e f f e c t t h r o u gh o u t t h e d u r a t i o n o f t h i s
Co n t r a c t , p o l i c i e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t w h i c h p o l i c i e s s h a l l be i s s u e d by c o m p a n i e s w i t h a Be s t s
R a t i n g o f B+ o r h i gh e r ( B+, B++, A- , A, A+ o r A++) , o r a Be s t s F i n a n c i a l Pe r f o r m a n c e R a t i n g ( F PR ) o f 6 o r h i gh e r ( 6,
7, 8 o r 9) a c c o r d i n g t o t h e c u r r e n t Be s t s Ke y R a t i n g Gu i d e , o r s h a l l be i s s u e d by c o m p a n i e s a p p r o v e d by t h e Co u n t y
R i s k Ma n a ge r . In t h e e v e n t t h e Be s t s R a t i n g o r Be s t s F PR s h a l l f a l l be l o w t h e r a t i n g r e q u i r e d by t h i s p a r a gr a p h ,
Co n t r a c t o r s h a l l be r e q u i r e d t o f o r t h w i t h s e c u r e a l t e r n a t e p o l i c i e s w h i c h c o m p l y w i t h t h e r a t i n g r e q u i r e d by t h i s
p a r a gr a p i ~ , o r be i n m a t e r i a l p r e a c h o r ` T h i s Co n t r a c t .
F a i l u r e t o p r o v i d e a ' n d m a i n t a i n t h e i n s u r a n c e p o l i c i e s ( i n c l u d i n g Be s t s r a t i n gs ) , e n d o r s e m e n t s , o r
c e r t i f i c a t e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t s h a l l c o n s t i t u t e a m a t e r i a l br e a c h o f t h i s a gr e e m e n t ( h e r e i n
"Ma t e r i a l Br e a c h") ; a n d , i n a d d i t i o n t o a n y o t h e r r e m e d y a v a i l a bl e a t l a w o r o t h e r w i s e , s h a l l s e r v e a s a ba s i s u p o n
w h i c h Co u n t y m a y e l e c t t o s u s p e n d p a y m e n t s h e r e u n d e r , o r t e r m i n a t e t h i s Co n t r a c t , o r bo t h . ( S e e 13, 2, be l o w ,
a s t h e s e p r o v i s i o n s a d d i t i o n a l l y a p p l y t o s u bc o n t r a c t o r s .)
11. In d e m n i t y :
No t h i n g h e r e i n s h a l l be c o n s t r u e d a s a l i m i t a t i o n o f Co n t r a c t o r ' s l i a bi l i t y , a n d Co n t r a c t o r s h a l l i n d e m n i f y ,
d e f e n d a n d h o l d h a r m l e s s t h e Co u n t y a n d i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s , a ge n t s a n d v o l u n t e e r s f r o m a n y a n d a l l
l i a bi l i t i e s , c l a i m s , d e m a n d s , d a m a ge s , l o s s e s a n d e xp e n s e s ( i n c l u d i n g, w i t h o u t l i m i t a t i o n , d e f e n s e c o s t s a n d a t t o r n e y
Ma t s o n E l i z a be t h NE OP PS K Pa ge 3 o f 6 Co n t r a c t o r a p p r o v e s t h i s p a ge ~ ~
fees o f l i t i g a t i o n ) whi ch r esu l t fr o m t he n eg l i g en t a ct , wi l l fu l mi sco n du ct , o r er r o r o r o mi ssi o n o f C o n t r a ct o r , except
su ch l o ss o r da ma g e whi ch wa s ca u sed by t he so l e n eg l i g en ce o r wi l l fu l mi sco n du ct o f C o u n t y o r i t s o ffi cer s,
o ffi ci a l s, empl o yees, a g en t s a n d v o l u n t eer s.
Per so n a l Ser v i ces
12. C o n t r a ct o r a s In depen den t :
In pr o v i di n g ser v i ces her ei n , C o n t r a ct o r , a n d t he a g en t s a n d empl o yees t her eo f, sha l l a ct i n a n i n depen den t
ca pa ci t y a n d a s a n i n depen den t co n t r a ct o r a n d n o t a s a g en t s o r empl o yees o f C o u n t y.
13. Assi g n men t a n d Su bco n t r a ct i n g :
Except a s speci fi ca l l y pr o v i ded her ei n , t he r i g ht s, r espo n si bi l i t i es, du t i es a n d Ser v i ces t o be per fo r med
u n der t hi s C o n t r a ct a r e per so n a l t o t he C o n t r a ct o r a n d ma y n o t be t r a n sfer r ed, su bco n t r a ct ed, o r a ssi g n ed wi t ho u t
t he pr i o r wr i t t en co n sen t o f C o u n t y. C o n t r a ct o r sha l l n o t su bst i t u t e n o r r epl a ce a n y per so n n el fo r t ho se speci fi ca l l y
n a med her ei n o r i n i t s pr o po sa l wi t ho u t t he pr i o r wr i t t en co n sen t o f C o u n t y.
C o n t r a ct o r sha l l ca u se a n d r eq u i r e ea ch t r a n sfer ee, su bco n t r a ct o r a n d a ssi g n ee t o co mpl y wi t h t he
i n su r a n ce pr o v i si o n s set fo r t h her ei n a t 6, 7, 8, 9 a n d 10, t o t he ext en t su ch i n su r a n ce pr o v i si o n s a r e r eq u i r ed o f
C o n t r a ct o r u n der t hi s C o n t r a ct . F a i l u r e o f C o n t r a ct o r t o so ca u se a n d r eq u i r e su ch co mpl i a n ce by ea ch t r a n sfer ee,
su bco n t r a ct o r a n d a ssi g n ee sha l l co n st i t u t e a M a t er i a l Br ea ch o f t hi s a g r eemen t , a n d, i n a ddi t i o n t o a n y o t her
r emedy a v a i l a bl e a t l a w o r o t her wi se, sha l l ser v e a s a ba si s u po n whi ch C o u n t y ma y el ect t o su spen d pa ymen t s
her eu n der , o r t er mi n a t e t hi s C o n t r a ct , o r bo t h.
14. Li cen si n g a n d Per mi t s:
C o n t r a ct o r wa r r a n t s ( i ) C o n t r a ct o r i s q u a l i fi ed a n d co mpet en t t o pr o v i de a l l Ser v i ces u n der t hi s co n t r a ct ; ( i i )
C o n t r a ct o r a n d a l l empl o yees o f C o n t r a ct o r ho l d a i l n ecessa r y a n d a ppr o pr i a t e l i cen ses t her efo r , i n cl u di n g t ho se
l i cen ses set fo r t h a t 14, pa g e o n e ( 1) her eo f; a n d, ( i i i ) C o n t r a ct o r sha l l o bt a i n , a n d r ema i n i n co mpl i a n ce wi t h, a l l
per mi t s n ecessa r y a n d a ppr o pr i a t e t o pr o v i de sa i d Ser v i ces. C o n t r a ct o r sha l l ca u se sa i d l i cen ses a n d per mi t s t o be
ma i n t a i n ed t hr o u g ho u t t he l i fe o f t hi s C o n t r a ct . F a i l u r e t o do so sha l l co n st i t u t e a M a t er i a l Br ea ch o f t hi s a g r eemen t ,
a n d, i n a ddi t i o n t o a n y o t her r emedy a v a i l a bl e a t l a w o r o t her wi se, sha l l ser v e a s a ba si s u po n whi ch C o u n t y ma y
el ect t o su spen d pa ymen t s her eu n der , o r t er mi n a t e t hi s C o n t r a ct , o r bo t h.
Pu bl i c C o n t r a ct s
15. Pr ev a i l i n g Wa g e a n d Appr en t i ces:
To t he ext en t ma de a ppl i ca bl e by l a w, per fo r ma n ce o f t hi s co n t r a ct sha l l be i n co n fo r mi t y wi t h t he pr o v i si o n s
o f C a l i fo r n i a La bo r C o de, D i v i si o n 2, Pa r t 7, C ha pt er 1, co mmen ci n g wi t h Sect i o n 1720 r el a t i n g t o pr ev a i l i n g wa g es
whi ch mu st be pa i d t o wo r ker s empl o yed o n a pu bl i c wo r k a s defi n ed i n La bo r C o de 1720, et seq . ; a n d sha l l be i n
co n fo r mi t y wi t h Ti t l e 8 o f t he C a l i fo r n i a C o de o f Reg u l a t i o n s 200 et seq . , r el a t i n g t o a ppr en t i ceshi p. C o n t r a ct o r
sha l l co mpl y wi t h t he pr o v i si o n s t her eo f a t t he co mmen cemen t o f Ser v i ces t o be pr o v i ded her ei n , a n d t her ea ft er
du r i n g t he t er m o f t hi s C o n t r a ct . A br ea ch o f t he r eq u i r emen t s o f t hi s sect i o n sha l l be deemed a ma t er i a l br ea ch o f
t hi s co n t r a ct A co py o f t he r el ev a n t pr ev a i l i n g wa g e a s defi n ed i n La bo r C o de 1770 et seq . i s o n fi l e wi t h t he
D epa r t men t o f Tr a n spo r t a t i o n , C o u n t y o f Nev a da , 950 M a i du Av en u e, Nev a da C i t y, C a l i fo r n i a 95959. C o pi es wi l l be
pr o v i ded u po n r eq u est .
16. Accessi bi l i t y ( C o u n t y Reso l u t i o n No . 00190) :
It i s t he po l i cy o f t he C o u n t y o f Nev a da t ha t a l l C o u n t y ser v i ces, pr o g r a ms, meet i n g s, a ct i v i t i es a n d fa ci l i t i es
sha l l be a ccessi bl e t o a l l per so n s, a n d sha l l be i n co mpl i a n ce wi t h t he pr o v i si o n s o f t he Amer i ca n s Wi t h D i sa bi l i t i es
Act a n d Ti t l e 24, C a l i fo r n i a C o de o f Reg u l a t i o n s. To t he ev en t t hi s C o n t r a ct sha l l ca l l fo r C o n t r a ct o r t o pr o v i de
C o u n t y co n t r a ct ed ser v i ces di r ect l y t o t he pu bl i c, C o n t r a ct o r sha l l cer t i fy t ha t sa i d di r ect Ser v i ces a r e a n d sha l l be
a ccessi bl e t o a l l per so n s.
17. No n di scr i mi n a t o r y Empl o ymen t :
In pr o v i di n g Ser v i ces her eu n der , C o n t r a ct o r sha l l n o t di scr i mi n a t e a g a i n st a n y empl o yee o r a ppl i ca n t fo r
empl o ymen t beca u se o f r a ce, co l o r , r el i g i o n , a g e, sex, n a t i o n a l o r i g i n , po l i t i ca l a ffi l i a t i o n , a n cest r y, ma r i t a l st a t u s o r
di sa bi l i t y. Thi s po l i cy do es n o t r eq u i r e t he empl o ymen t o f u n q u a l i fi ed per so n s.
18. Pr i o r Nev a da C o u n t y Empl o ymen t ( C o u n t y Reso l u t i o n No . 03- 353) :
Effect i v e J u l y 22, 2003, i t i s t he po l i cy o f t he C o u n t y o f Nev a da t ha t fo r mer member s o f t he Bo a r d o f
Su per v i so r s, a fo r mer C EO, o r a fo r mer Pu r cha si n g Ag en t , fo r a per i o d o f t wel v e ( 12) mo n t hs fo l l o wi n g t he l a st da y
o f empl o ymen t , sha l l n o t en t er i n t o a n y r el a t i o n shi p wher ei n t ha t fo r mer empl o yee o r fo r mer Bo a r d member r ecei v es
di r ect r emu n er a t i o n fr o m a l eg a l en t i t y t ha t , du r i n g t he l a st t wel v e ( 12) mo n t hs o f sa i d empl o ymen t o r Bo a r d
member 's ser v i ce, en t er ed i n t o a co n t r a ct wi t h, o r r ecei v ed a g r a n t fr o m t he C o u n t y o f Nev a da . Pr o v i ded ho wev er ,
t ha t t hi s pr o hi bi t i o n sha l l n o t a ppl y t o a n y empl o yee t ha t di d n o t per so n a l l y a ppr o v e a co n t r a ct wi t h o r g r a n t t o sa i d
l eg a l en t i t y du r i n g t he l a st t wel v e ( 12) mo n t hs o f sa i d empl o ymen t , a n d sha l l n o t a ppl y when t he Bo a r d o f
M a t so n El i z a bet h NEOP PSK Pa g e 4 o f 6 C o n t r a ct o r a ppr o v es t hi s pa g e
Supervisors d id not approve a contact w ith or g rant to said l eg al entity d uring th e l ast tw el ve (12) month s of said
Board member's service.
A viol ation of th is pol icy sh al l subj ect C ontractor to al l of th e remed ies enumerated in said resol ution and as
o t h e n r i s e provid ed in l aw , w h ich remed ies sh al l incl ud e but not be l imited to inj unctive rel ief, cancel l ation and void ing
of th is contract by C ounty , a return of g rant money , a cause of action for breach of contract, and entitl ement to costs
and reasonabl e attorney fees in any action based upon a breach of contract und er th is provision.
19. C ost Discl osure:
I n accord ance w ith Government C od e Section 7 5 5 0 ,. sh ouid _a w ritten report be prepared und er or req uired
by th e provisions of th is C ontract, C ontractor ag rees to state in a separate section of said report th e numbers and
d ol l ar amounts of al l contracts and subcontracts rel ating to th e preparation of said report.
Defaul t and Termination
20 . Termination:
A M aterial Breach of th is C ontract pursuant to th e terms h ereof or oth erw ise, in ad d ition to any oth er
remed y avail abl e at l aw or oth erw ise, sh al l serve as a basis upon w h ich C ounty may el ect to immed iatel y suspend
pay ments h ereund er, or terminate th is contract, or both , w ith out notice.
I f C ontractor fail s to timel y provid e in any manner th e services material s and prod ucts req uired und er th is
C ontract, or oth erw ise fail s to promptl y compl y w ith th e terms of th is C ontract, or viol ates any ord inance, reg ul ation
or oth er l aw w h ich appl ies to its performance h erein, C ounty may terminate th is C ontract by g iving five (5 ) d ay s
w ritten notice to C ontractor.
E ith er party may terminate th is C ontract for any reason, or w ith out cause, by g iving th irty (30 ) cal end ar
d ay s w ritten notice to th e oth er, w h ich notice sh al l be sent by reg istered mail in conformity w ith th e notice
provisions, bel ow . I n th e event of termination not th e faul t of th e C ontractor, th e C ontractor sh al l be paid for services
performed to th e d ate of termination in accord ance w ith th e terms of th is C ontract. C ontractor sh al l be excused for
fail ure to perform services h erein if such performance is prevented by acts of God , strik es, l abor d isputes or oth er
forces over w h ich th e C ontractor h as no control .
C ounty , upon g iving sixty (60 ) cal end ar d ay s w ritten notice to C ontractor, sh al l h ave th e rig h t to terminate
its obl ig ations und er th is C ontract at th e end of any fiscal y ear if th e C ounty or th e State of C al ifornia, as th e case
may be, d oes not appropriate fund s sufficient to d isch arg e C ounty 's obl ig ations coming d ue und er th is contract.
M iscel l aneous
21. Book s of Record and Aud it Provision:
C ontractor sh al l maintain compl ete record s rel ating to th is C ontract for a period of five (5 ) y ears from th e
compl etion of Services h ereund er. Said record s sh al l incl ud e but not be l imited to bid s and al l supporting
d ocuments, orig inal entry book s, cancel ed ch eck s, receipts, invoices, pay rol l record s incl ud ing subsistence, travel
and fiel d expenses, tog eth er w ith a g eneral l ed g er itemiz ing al l d ebits and cred its
C ontractor sh al l permit C ounty to aud it said record s as w el l as such rel ated record s of any business entity
control l ed by C ontractor. Said aud it may be cond ucted on C ontractor's premises or at a l ocation d esig nated by
C ounty , upon fifteen (15 ) d ay s notice. C ontractor sh al l promptl y refund any money s erroneousl y ch arg ed and sh al l
be l iabl e for th e costs of aud it if th e aud it establ ish es an over-ch arg e of five percent (5%) or more of th e M aximum
C ontract Price.
22. I ntel l ectual Property :
Al l orig inal ph otog raph s, d iag rams, pl ans, d ocuments, information, reports, computer cod e and al l
record abl e med ia tog eth er w ith al l copy rig h t interests th ereto (h erein " I ntel l ectual Property" ), w h ich concern or rel ate
to th is C ontract and w h ich h ave been prepared by , for or submitted to C ontractor, sh al l be th e property of C ounty ,
and upon fifteen (15 ) d ay s d emand th erefor, sh al l be promptl y d el ivered to C ounty w ith out exception. Provid ed
h ow ever, for personal purposes onl y and not for commercial , economic or any oth er purpose, C ontractor may retain
a copy of C ontractor's w ork prod uct h ereund er.
23. E ntire Ag reement:
Th is C ; oniract represents ine entire ag reement of th e parties, ana no representations h ave been mad e or
rel ied upon except as set forth h erein. Th is C ontract may be amend ed or mod ified onl y by w ritten, ful l y executed
ag reement of th e parties.
24. J urisd iction and Venue:
Th is C ontract sh al l be construed in accord ance w ith th e l aw s of th e State of C al ifornia and th e parties
h ereto ag ree th at venue sh al l be in Nevad a C ounty , C al ifornia. ~ - ,r
tv
M atson E l iz abeth NE OP PSK Pag e 5 of 6 C ontractor approves th is pag ~
The Contractor shall comply with any and all f ederal, state and local laws, codes, ordinances, ru les and
reg u lations which relate to, concern or af f ect the Services to be provided by this Contract.
26. Notices:
This Contract shall be manag ed and administered on Cou nty's behalf by the department and the person set
f orth at 26, pag e one (1) of this Contract, and all invoices shall be su bmitted to and approved by this Department.
I n addition to personal service, all notices may be g iven to Cou nty and to Contractor by f irst class mail addressed as
set f orth at said 26. Said notices shall be deemed received the f if th (5th) day f ollowing the date of mailing or the
earlier date of personal service, as the case may be.
27. Au thority:
All individu als execu ting this Contract on behalf of Contractor represent and warrant that they are
au thoriz ed to execu te and deliver this Contract on behalf of Contractor.
I N WI TNESS WHEREOF, the parties have execu ted this Contract ef f ective on the Beg inning Date, above.
C TRACTOR:
E iz ab h Matson
E tion Consu ltant
Dated: ~ ~ ~ ~ 1~/'
COUNTY OF NEVADA:
Honorable Ted S. Owens
Chair, Board of Su pervisors
Dated:
Attest:
Donna Landi
Clerk of the Board of Su pervisors
Matson Eliz abeth NEOP PSK Pag e 6 of 6 Contractor approves this pag e
EXHIBIT "A"
Schedule of Ser v i ces
Eli zabeth Mats on
Thi s Agr eement i s enter ed i nto by and between the County of Nev ada, Depar tment of P ubli c Health, her ei nafter
r efer r ed to as "County", and Eli zabeth Mats on, her ei nafter r efer r ed to as "Contr actor " to s er v e as an Ev aluati on
Cons ultant for the County' s Nutr i ti on Educati on and O bes i ty P r ev enti on (NEO P ) Gr ant P r ogr am.
P r ogr am O v er v i ew:
The Cali for ni a Depar tment of P ubli c Health (CDP H) i s pr ov i di ng the Nev ada County P ubli c Health fundi ng
that or i gi nates thr ough the USDA (Uni ted States Depar tment of Agr i cultur e) SNAP-Ed (Supplemental Nutr i ti on
As s i s tance P r ogr am). The fundi ng i s to be us ed to conti nue communi ty nutr i ti on educati on and to car r y out a
s et of nutr i ti onal acti v i ti es that wi ll s er v e eli gi ble low i ncome populati on i n the county.
Contr actor ' s R es pons i bi li ti es :
Contr actor i s r es pons i ble for wor ki ng on the Communi ty i n Ex cellence i n Nutr i ti on, P hys i cal Acti v i ty and
O bes i ty P r ev enti on (CX3) nei ghbor hood as s es s ments pr ogr am and other gr ant r elated ev aluati on acti v i ti es .
Deli v er ables i nclude:
Attend CX3 r elated tr ai ni ngs , i ncludi ng GIS mappi ng and fi eld wor k/ s ur v eyi ng.
As s i s t i n completi ng CX3 nei ghbor hood as s es s ments .
o As s i s t i n conduct tr ai ni ngs of s ur v eyor s .
o Complete all template communi cati ons tools for each nei ghbor hood s ur v eyed.
s

Identi fy gaps i n acces s and cons umpti on of healthy food and bev er ages and phys i cal
acti v i ty oppor tuni ti es .
Collect, analyze and ev aluate data that s hall be us ed for CX3 pr es entati ons and one communi ty for um.
Attend ev ents and collabor ate wi th NEO P team to deter mi ne nex t s teps and i nter v enti on s tr ategi es .
Collabor ate wi th NEO P team to i denti fy pr i or i ti es and dev elop li s t of env i r onmental s uppor t s tr ategi es
wi th local pax tner s to i ncr eas e and pr omote acces s to healthy foods and bev er ages .
Dev elop a plan to meas ur e two tax geted i nter v enr i ons chos en by NEO P team, one each i n the ar eas of 1)
r educi ng cons umpti on of s ugar s weetened bev er ages and 2) i ncr eas i ng acces s to healthy fr es h foods .
R ev i ew CDP H i ns tr ument methodologi es and deter mi ne bes t methods to uti li ze for meas ur i ng bas eli ne
and s ucces s . Implement i ni ti al method for as s es s i ng s tatus of each key i nter v enti on and r epor t fi ndi ngs .
Contr actor agr ees to mai ntai n and pr es er v e, unti l thr ee year s after ter mi nati on of Cali for ni a Depar tment
of P ubli c Health (CDP H) Gr ant Agr eement Number 12-10188 and fi nal payment to the County, to
per mi t CDP H or any duly author i zed r epr es entati v e, to hav e acces s to, ex ami ne or audi t any per ti nent
books , documents , paper s and r ecor ds r elated to thi s s ubcontr act and to allow i nter v i ews of any
employees who mi ght r eas onably hav e i nfor mati on r elated to s uch r ecor ds .
Contr actor agr ees to abi de by all pr ov i s i ons of Agr eement No. 12-10188 as may be appli cable to
s ubcontr actor s under that Agr eement.
Mats on NEO P FY 12/ 13
\O
Contr actor appr ov es thi s pag
EXHIBIT "B"
Elizabeth Matson
Payment under the terms of this Agreement shall not exceed the maximum amount of F ifteen Thousand
($15,000) and No Cents for satisfactory performance of serv ices as outlined in Exhibit "A" during. the contract
term of O ctober 1, 2012 through September 30, 2013.
County shall pay Contractor for the prov ision of serv ices at the all-inclusiv e rate of F ifty D ollars ($50. 00) per
hour.
The maximum obligation of this agreement is contingent and dependent on the County's receipt of anticipated
N~O F Program F runding du~in~ the current F eder ai riscal Year (F F ~i') funding cycle.
Contractor shall submit to the Public Health Accounting D epartment an inv oice for serv ices rendered during the
prior month itemizing dates, number of hours and serv ices prov ided, including identification of deliv erables and
the R esolution Number assigned to her approv ed Contract.
Inv oice shall be mailed or deliv ered to:
Nev ada County Public Health D epartment
Attn: F iscal Unit
500 Crown Point Circle, Suite 110
Contractor shall be paid by County within thirty (30) days of receipt of a complete, approv ed inv oice.
Matson NEO P F Y 12/13
~~
Contractor approv es this page
EXHIBIT "C"
SCHEDULE OF CHANGES
Paragrap h 20, Terminat ion, is delet ed in it s ent iret y and rep laced w it h t he f ollow ing:
"20. Terminat ion:
A M at erial Breach of # hip Coy# t act p ursaant t o t he t erms hereof or ot hP! w ise, in ~ ~ dit i~ n t o
any ot her remedy availab le at law , shall serve as a b asis up on w hich Count y may elect t o
immediat ely susp end p ayment s hereunder, or t erminat e t his cont ract , or b ot h w it hout
not ice.
If Cont ract or f ails t o t imely p rovide in any manner t he services, mat erials and p roduct s
req uired under t his Cont ract , or ot herw ise f ails t o p romp t ly comp ly w it h t he t erms of t his
p erf ormance herein, Count y may t erminat e t his Cont ract b y giving f ive (5) days w rit t en
not ice t o ioniract or.
t he right t o t erminat e it s ob ligat ions under t his Cont ract if t he Count y, t he Federal
Government or t he St at e of Calif ornia, as t he case may b e, does not ap p rop riat e f unds
suf f icient t o discharge Count y's ob ligat ions coming due under t his cont ract .
Eit her p art y may t erminat e t his Cont ract f or any reason, or w it hout cause, b y giving t hirt y
mail in conf ormit y w it h t he not ice p rovisions. In t he event of t erminat ion not t he f ault of
t he Cont ract or, t he Cont ract or shall b e p aid f or services p erf ormed t o t he dat e of
t erminat ion in accordance w it h t he t erms of t his Cont ract . Cont ract or shall b e ex cused f or
f ailure t o p erf orm services herein if such p ert ormance is p revent ed b y act s of God,
right t o susp end t his Cont ract , in w hole or in p art , f or any t ime p eriod as Count y deems
necessary due t o delays in f ederal, st at e or Count y ap p rop riat ion of f unds, lack of demand
not ice of susp ension f rom Count y, Cont ract or shall immediat ely susp end or st op w ork as
direct ed b y Count y and shall not resume w ork unt il and unless Count y gives Cont ract or a
w rit t en not ice t o resume w ork . In t he event of a susp ension not t he f ault of t he
Cont ract or, Cont ract or shall b e p aid f or services p erf ormed t o t he dat e of t he not ice of
susp ension in accordance w it h t he t erms of t his Cont ract .
EX C HHSA Personal Services Cont ract or ap p roves t his p age
EXHIBIT "D"
164, enact ed as ..t he. Heal t h Inf o r m at i o n Techno l o g y .f o r Eco no m i c and. Cl i ni cal Heal t h Act o f 2QQ9
do so i f t he di scl o su r e i s r eq u i r ed by l aw o r Co nt r act o r o bt ai ns r easo nabl e assu r ances. f r o m t he
ap p l i cabl e l aw . The Co u nt y and co nt r act o r ackno w l edg e t hat Sect i o n 13404 o f t he HITECH Act
Ru l e and t he p r i v acy and secu r i t y r eq u i r em ent s o f t he HITECH Act . ~~
EX D
Co nt r act o r ap p r o v es t hi s p ag e
Ex hi bi t "D" Pag e 1 o f 2
5. Ens ur e th a t a ny s ub c o ntr a c to r s o r a gents to w h o m Co ntr a c to r pr o v i d es P r o tec ted H ea lth
7 . Th e a b o v e r eq ui r ements a pply eq ua lly to a ll elec tr o ni c r ec o r d s . Co ntr a c to r s h a ll no t r elea s e a ny
8 . Co ntr a c to r w i ll ma i nta i n a d mi ni s tr a ti v e, ph y s i c a l a nd tec h ni c a l s a fegua r d s th a t r ea s o na b ly a nd
a ma nner c o ns i s tent w i th H IP AA a nd H ITECH Ac t s ta nd a r d s . Co ntr a c to r w i lt no ti fy c us to mer o f
9. Ma ke Co ntr a c to r ' s i nter na l pr a c ti c es , b o o ks , a nd r ec o r d s r ela ti ng to th e us e a nd d i s c lo s ur e o f
ti me b y Co unty i f a nd to th e ex tent r eq ui r ed b y th e pr o v i s i o n o f 42 U . S . C. 1 1 7 1 , et s eq . , ena c ted
v i o la ted a ma ter i a l pr o v i s i o n o f th e H IP AA a nd / o r H ITECH Ac ts .
~ ~ ~ '
EX D Co ntr a c to r a ppr o v es th i s pa ge
POLICY:
The Nevada County Public Health Department (" I' HI~ 9 9 ) w ill not employ or engage as
contractors any Ineligible Person f or any department or program receiving f ederal f unds.
An " Ineligible Person" is any individual or entity w ho: (a) is currently excluded,
suspended, debarred or otherw ise ineligible to participate in Federal health care programs
or in Federal procurement or non-procurement programs; or, (b) has been convicted of a
criminal of f ence related to the provision of health care items or services, but has not yet
been debarred, or otherw ise declared ineligible.
INSTRUCTIONS:
As a prospective employee or contractor w ith the PHD, please complete the declaration
under penalty of perj ury below . If you are or the entity you represent is an Ineligible
Person as def ined above, please immediately notif y the PHD Director.
DECLARATION
I, ~ ~ . Q~ ,~ ' ~ ~ (name) on behalf of
myself , or
(corporation, partnership, LLC)
declare under penalty of perj ury under the law s of the State of Calif ornia that:
I am not, or
the entity I represent is not
an Ineligible Person as def ined in the Policy recited above. If , w hile employed or
engaged as a contractor by PHD, I (or the entity I represent) become an Ineligible Person,
I w ill notif y the PHD Director immediately.
is
(Signature)
(Date)
4
H:\CONFIDEN~ HSA Contracts~ Exclusion Screening Docs\CH Exclusion Screening. doc 8/2/2010
I~EVAQA GQ~[VTY
ShfERfFF'S Q~FICE
September 1 4 , 201 2
Honorable Board of Su perv i s ors
Eri c Rood Admi ni s trati v e Center
y50 1 Vl~ai du Av enu e
DATE OF MEETING: Oc tober 9, 201 2
KEITH RCIYAL
SHERIFF/CC?RQNER
PUBLIC
ADMINISTRATOR
SUBJECT: Res olu ti on au thori z i ng the ex ec u ti on of a proj ec t ag reement w i th the State of
Cali forni a, Department of Parks and Rec reati on, for off-hi g hw ay v ehi c le (OHV) g rant fu nds
RECOMMENDATIONS: Approv e the res olu ti on
FUNDING: Fu ndi ng i s for FY 1 2/1 3 and i mpac ts the Sheri ff's Offi c e Operati ons bu dg et; parti al
ex pens es w i ll be rei mbu rs ed by the OHV Grant w i th a mi ni mu m of 25% i n matc hi ng fu nds
s u ppli ed by the Cou nty General Fu nd. The c ontrac t i s for $ 27 , 6 37 .00.
BACKGROUND: The State of Cali forni a, Department of Parks and Rec reati on, Off-Hi g hw ay
Motor Vehi c le Rec reati on Di v i s i on offers g rant fu ndi ng for off-hi g hw ay v ehi c le prog rams . The
Sheri ff's Offi c e s u bmi tted a g rant appli c ati on, approv ed by Res olu ti on 1 2- 099, as ki ng for OHV
g rant fu ndi ng for FY 201 2/201 3 to prov i de off-hi g hw ay v ehi c le law enforc ement s erv i c es . Thi s
g rant req u i res a mi ni mu m of 25% i n matc hi ng fu nds , w hi c h the Sheri ff's Offi c e w i ll prov i de as
repres ented by s taff ti me, eq u i pment ex pens es and admi ni s trati v e c os ts .
The Sheri ff's Offi c e rec ei v ed noti c e that they are eli g i ble for $ 27 , 6 37 i n g rant fu ndi ng for the
proj ec t peri od 7 /8/201 2 to 7 /7 /201 3. Thi s g rant w i ll be u s ed to prov i de OHV patrols i n ou tlyi ng
areas du ri ng peak holi day s eas ons . We ex pec t to ex c eed the req u i red 25% i n matc hi ng fu nds .
Si nc erely,
~'l<__~~ + ~Q__
Kei th Royal
Sheri ff- Coroner
ADMINISTRATION; 950 MAIDU AVENUE, AIEVADA CITY, CA 95959 - (530) 26 5- 1 4 7 1
ANIMAL CQNTROL: 1 4 6 4 7 MCCOURTNEY ROAD, GRASS VALLEY, CA 9594 9 (530) 27 3- 21 7 9
CQRRECTIONS; P.O. BOX 928, NEVAQA CITY, CA 95959- 0928 - (530) 26 5- 1 291
TRUCKEE: P.O. BOX 6 99, TRUCKEE, CA 96 1 6 0 - (530) 582- 7 838
KEITH.ROYAL@CO.NEVADA.CA.US )
t
RESOLUTION No.
I- SOLUTION ~UTI~OIaI~IN~ EXE~UTIQrl QF ~ PROJECT AEI? EET~IENT
WITH THE STATE OF CALIFORNIA, DEPARTMENT OF PARKS AND
RECREATION, FOR OFF- HIGHWAY VEHICLE (OHV) GRANT FUNDS
WHEREAS, t h e pe ople of t h e St at e of Cali forn i a h ave e n act e d t h e Off- Hi gh way Mot or
Ve h i cle Re cre at i on Act of 2003, wh i ch provi de s fun ds t o t h e St at e of Cali forn i a an d i t s poli t i cal
s ub di vi s i on s for Ope rat i on s an d Mai n t e n an ce , Re s t orat i on , Law En force me n t , an d Educat i on an d
Safe t y for off- h i gh way ve h i cle re cre at i on ; an d
WHEREAS, t h e Ne vada Coun t y Sh e ri ff' s Offi ce s ub mi t t e d a gran t appli cat i on , aut h ori z e d
b y Re s olut i on 12- 099, for s ai d gran t fun ds , an d
WHEREAS, t h e Ne vada Coun t y Sh e ri ff' s Offi ce re ce i ve d n ot i ce t h at t h e y h ave b e e n
awarde d OHV gran t fun ds for t h e proj e ct pe ri od July 8, 2012 t h rough July 7, 2013, i n t h e amoun t
of $27,637.00, wi t h t h e provi s i on t h at a mi n i mum of 25% i n mat ch i n g fun ds wi ll b e provi de d as
re pre s e n t e d b y s t aff t i me , e qui pme n t e xpe n s e s an d admi n i s t rat i ve cos t s , an d
WHEREAS, t h i s gran t wi ll h e lp offs e t lab or cos t s i n cludi n g ove rt i me for OHV pat rols i n
out lyi n g are as , duri n g h i gh- t raffi c h oli days i n prob le mat i c are as .
NOW, THEREFORE, BE IT RESOLVED, t h at t h e Ch ai r of t h e Board of Supe rvi s ors b e
an d i s h e re b y aut h ori z e d t o e xe cut e , on b e h alf of t h e Coun t y of Ne vada, t h at ce rt ai n proj e ct
agre e me n t G11- 03- 16- LO1 b e t we e n t h e Coun t y of Ne vada an d t h e St at e of Cali forn i a, pe rt ai n i n g
t o OHV pat rols , for t h e proj e ct pe ri od July 8, 2012 t h rough July 7, 2013, an d di re ct s t h e Audi t or-
Con t rolle r t o de pos i t re ve n ue s i n accoun t 0101 20201 152 1000 445090.
S t a t e o f C a l i f o r n i a -The Re so ur ce s Age n cy OFF-HIGHWAY MOTOR VEHIC LE REC REATION DIVIS ION
DEPARTMENT OF PARKS AND REC REATION GRANTS AND C OOPERATIVE AGREEMENTS PROGRAM
PROJEC T AGREEMEf VT
PROJEC T AGREEMENT NUMBEf 2: G11-p3-16-L01 PROJEC T TYPE: La w En f o r ce me n t
GRANTEE: Ne va da C o un t y S he r i f f s Of f i cQ
PROJEC T TITLE: La w En f o r ce me n t
PROJEC T PERFORMANC E PERIOD: FROM 07/0812012 THI;OUGH 07!0712013
MAXIMUM AMOUNT PAYABLE S HALL NOT EXC EED $27,637.00 (Twe n t y S e ve n Tho usa n d S i x Hun dr e d Thi r t y
S e ve n a n d 00/100)
THIS PROJEC T AGREEMENT i s ma de a n d e n t e r e d i n t o , by a n d be t we e n t he S t a t e o f C a l i f o r n i a , a ct i n g by a n d
t hr o ugh t he De pa r t me n t o f Pa r ks a n d Re cr e a t i o n , Of f-Hi ghwa y Mo t o r Ve hi cl e Re cr e a t i o n Di vi si o n a n d Gr a n t e e .
The Gr a n t e e a gr e e s t o co mpl e t e t he pr o j e ct a s de scr i be d i n t he Pr o j e ct De scr i pt i o n . The Gr a n t e e ' s Appl i ca t i o n , t he
Of f-Hi ghwa y Mo t o r Ve hi cl e Act o f 2003 a n d t he C a l i f o r n i a C o de o f Re gul a t i o n s, Di vi si o n 3, C ha pt e r 15, S e ct i o n s
4970-4970.26 a r e he r e by i n co r po r a t e d i n t o t hi s a gr e e me n t by r e f e r e n ce .
The pa r t i e s he r e t o a gr e e t o co mpl y wi t i ~ t he t e r ms a n d co n di t i o n s o f t he f o l l o wi n g a t t a chme n t s whi ch by r e f e r e n ce
a r e ma de a pa r t o f t he Pr o )e ct Agr e e me n t .
ATTAC HMENT 1 - PRQ JEC T C OS T ES TIMATE
ATTAC HMENT 2 - GENERAL PROVIS IONS
GRANTEE S TATE OF C ALIFORNIA
AUTHORIZED S IGNATURE: AUTHORIZED S IGNATURE:
AUTHORIZED NAME:
Te d S . Owe n s
AUTHORIZED NAME: S i x t o J. Fe r n a n de z
TITLE:
C Il 81r Bo a r d o f S u @f 1/IS Or S
TITLE: Gr a n t s Ma n a ge r
DATE; DATE:
C ERTIFl C AI' ION OF' FUNDING' (FOR BTATE US E ONLY] ~ :;$i ;:' ..
C ONTRAC T NUMBER: VENDOR NUMBER: FUND:
C 32-1B-134 4000000098-02 O((-!i i hwa Ve hi cl e Tr ust Fun d
INDEX: OBJEC T C ODE: PC A: C ONTRAC T AMOUNT: APPROPRIATION:
1550 702 62667 27 637.00 Lo ca l Assi st a n ce
ITEM: C HAPTER: S TATUTE; FIS C AL YEAR:
3790-109-0263 33/11 2011 2Q 12/2013
he r e by ce r t i f y upo n my o wn pe r so n a ! kn o wl e dge t ha t budge t e d f un ds a r e a va i l a bl e f o r t hi s e n cumbr a n ce .
S IGNATURE OF DPR AC C OUNTING OFFIC ER: DATE:
Ne va da C o un t y S he r i (Ts Of f i co , Gr a n t s a n d C o o pe r a t i ve Agr o o me n t s Pr o gr a m - 201112012 w Pa ge : 1 Of 3
~ l
~ .i
ATTACHMENT1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2011/2012
Agency: Nevada County Sheriffs Office
Application: Law Enforcement
APPLICANT
Nevada County Sheriffs Office
NAME:
PROJECT Law Enforcement PROJECT G11-03-16- L01
TITLE :
NUMBER
(Division use
only)
r Acq uisition ~ Development r Education &Safety r' Ground Operations
PROJECT
TYPE
~ Law Enforcement r' Planning r Restoration
This project is to provide for OHV related law enforcement activities within the jurisdiction of
the Nevada County Sheriff's Office. The activities may include, b ut are not limited to patrol,
b arrier installation, maps, search and rescue, and purchase of eq uipment directly related to
PROJECT
DESCRIPTION ;
such activities.
The grantee is req uired to provide a minimum of 25 percent of the total project cost in
matching funds.
Line Item Qty Rate UOM Grant Req . Match Total
DIRECT EXPENSES
Program Expenses
1 Staff
Sergeant 46. 000 63. 220 HRS 2, 908. 00 0. 00 2, 908. 00
Notes : FSLA Overtime
for Sergeant
Law Enforcement 456. 000 54. 220 HRS 24, 724. 00 0. 00 24, 724. 00
Officers
Notes : FLSA Overtime
for patrol deputy
Law Enforcement 222. 000 31. 120 HRS 0. 00 6, 909. 00 6, 909. 00
Officers
Notes :From in- lieu
funding.
Total for Staff 27, 632. 00 6, 909. 00 34, 541. 00
2 Contracts
3 Materials /Supplies
4 Eq uipment Use Expenses
Vehicle Operations and 1500. 000 0. 500 MI 0. 00 750. 00 750. 00
Maintenance
Notes :Maintenance for
patrol vehicles and tow
vehicles
Vehicle Operations and 301. 000 1. 500 HRS 0. 00 452. 00 452. 00
Nevada County Sheriffs Office, Grants and Cooperative Agreements Program - 2011/2012 ` ~ Page: 2 of 3
ATTACHMENT1
Project Cost Estimate for Grants and Cooperative Agreements Program - 2011!2012
Agency: Nevada County Sheriffs Office
Application: Law Enforcement
Line Item Qty Rate UOM Grant Req. Match Total
Maintenance
Notes : ATV's,
snowmobiles and snow
cats.
Total for Equipment Use Expenses 0.00 1,202.00 1,202.00
5 Equipment Purchases
6 Others
Total Program Expenses 27,632.00 8,111.00 35,743.00
TOTAL DIRECT EXPENSES 27,632.00 8,111.00 35,743.00
INDIRECT EXPENSES
Indirect Costs
1 Indirect Costs
Indirect Costs- Indirect
Costs
Notes :Indirect project
costs.
Accounting ,
dispatching, executive
management and
clerical.
1.000 4145.000 EA 0.00 4,145.00 4,145.00
Adjustments (Rounded) 0.000 0.000 5.00 0.00 5.00
Total for Indirect Costs 5.00 4,145.00 4,150.00
Total Indirect Costs 5.00 4,145.00 4,150.00
TOTAL INDIRECT EXPENSES 5.00 4,145.00 4,150.00
TOTAL EXPENDITURES 27,637.00 12,256.00 39,893.00
TOTAL PROJECT AWARD 27,637.00
Nevada County Sheriffs Office, Grants and Cooperative Agreements Program - 201112012 Page: 3 of 3
ATTACHMENT2
Project Agreement General Provisions
(Local Agencies Only)
A. D ef initions
1 . The term " S tate" as used herein means the Calif ornia S tate D epartment of Parks and
Recreation.
2. The term " AcY' as used herein means the Of f-Highway Motor Vehicle Recreation Act of
2003 as amended.
3. The term " Project" as used herein means the Project which is described on Attachment 1 of
this agreement and in the Project Application, which is hereby incorporated into this
agreement by ref erence.
4. The term " Application" as used herein means the individual Project Application and its
req uired attachments pursuant to the enabling legislation, regulations, and/ or Grant
program, which is incorporated into this agreement by ref erence.
5 . The term " Project Agreement' as used herein means the Application and the Project
Agreement General Provisions.
6. The term " Grantee" as used herein means the party described as the Grantee on page 1 of
the Project Agreement.
B. Project Execution
1 . S ubject to the appropriation and availability of Grant f unds in the state budget, the S tate
hereby awards to the Grantee the sum of money (Grant money) stated on page 1 of the
Project Agreement in consideration of and on condition that the sum be expended in
carrying out the purposes as set f orth in the Project D escription on Attachment 1 of the
Project agreement and the terms and conditions set f orth in this agreement.
The Grantee assumes the obligation to f urnish any additional f unds that may be necessary
to complete or carry out the Project as described. Any modif ication or alteration in the
Project as set f orth in the Application on f ile with the S tate must be submitted to the S tate
f or approval. S tate's obligation to make Grant payments is limited to the Project as
provided f or herein, or as modif ied with the approval of the S tate.
2. The Grantee agrees to complete the Project in accordance with the Project perf orrnance
period set f orth on page 1 of the Project Agreement, and under the terms and conditions of
this agreement.
3. I f the Project includes development, the development plans, specif ications and estimates or
Force Account S chedule shall be reviewed and approved by the S tate prior to Grantee
proceeding with the Project. Unless the development plans, specif ications and estimates
are approved by the S tate, the S tate shall have no obligation to make Grant payments f or
the work.
The Grantee, shall comply with all applicable current laws and regulations af f ecting
D evelopment Projects, including, but not limited to, legal req uirements f or construction
contracts, building codes, health and saf ety codes, and laws and codes pertaining to
individuals with disabilities. I n addition, the Grantee shall complete the development work in
accordance with the S tate approved development plans, specif ications and estimates or
Force Account S chedule. The Grantee shall make property or f acilities acq uired and/ or
developed pursuant to this agreement available f or inspection upon req uest by the S tate to
determine if development work is in accordance with the approved plans, specif ications and
estimates or Force Account S chedule, including a f inal inspection upon Project completion.
ATTACHMENT2
4. I f t h e P r o j e c t i n c l u d e s a c q u i s i t i o n o f r e a l p r o p e r t y , a n d t h e c o s t o f wh i c h i s t o be r e i mbu r s e d
wi t h Gr a n t mo n e y s u n d e r t h i s a gr e e me n t , s h a l l a s r e q u i r e d t h e r e by , c o mp l y wi t h Ch a p t e r 16
(c o mme n c i n g wi t h S e c t i o n 7260) o f D i v i s i o n 7 o f Ti t i e 1 o f t h e Go v e r n me n t Co d e a n d a n y
o t h e r a p p l i c a bl e f e d e r a l , s t a t e , o r l o c a l l a ws o r o r d i n a n c e s . D o c u me n t a t i o n o f s u c h
c o mp l i a n c e wi l l be ma d e . a v a i l a bl e f o r r e v i e w by t h e S t a t e u p o n r e q u e s t . Emi n e n t d o ma i n
ma y n o t be u s e d t o a c q u i r e p r o p e r t y u s i n g t h e Gr a n t f u n d s p r o v i d e d by t h i s a gr e e me n t .
5 . I f t h e P r o j e c t i n c l u d e s a c q u i s i t i o n o f r e a l p r o p e r t y , t h e p u r c h a s e p r i c e s h a l l be t h e f a i r
ma r ke t v a l u e o f s u c h p r o p e r t y a s e s t a bl i s h e d by a n a p p r a i s a l c o mp l e t e d a c c o r d i n g t o
e s t a bl i s h e d c u r r e n t a p p r a i s a l p r a c t i c e s a n d me t h o d s a s a p p r o v e d by bo t h t h e Gr a n t e e a n d
t h e S t a t e . Gr a n t e e a gr e e s t o f u r n i s h t h e S t a t e a d d i t i o n a l s u p p o r t i v e a p p r a i s a l ma t e r i a l o r
j u s t i f c a t i o n a s ma y be r e r ~ u e s t e d by t h e S t a t e t o c o mp l e t e i t s r ~ v i ~ w a n d a p p r o v a l o f t h e f a i r
ma r ke t v a l u e .
Gr a n t e e a gr e e s t o f u r n i s h t h e S t a t e wi t h p r e l i mi n a r y t i t l e r e p o r t s r e s p e c t i n g s u c h r e a l
p r o p e r t y o r s u c h o t h e r e v i d e n c e o f t i t l e wh i c h i s d e t e r mi n e d t o be s u f f i c i e n t by t h e S t a t e .
Gr a n t e e a gr e e s t o c o r r e c t p r i o r t o o r a t t h e c l o s e o f e s c r o w a n y d e f e c t s o f t i t l e wh i c h i n t h e
o p i n i o n o f S t a t e mi gh t i n t e r f e r e wi t h t h e o p e r a t i o n o f t h e P r o j e c t .
C. P r o j e c t Co s t s
Th e Gr a n t mo n e y s t o be p r o v i d e d t o t h e Gr a n t e e u n d e r t h i s a gr e e me n t s h a l l be d i s bu r s e d
a s f o l l o ws , bu t n o t t o e xc e e d i n a n y e v e n t o n e- h u n d r e d (100) p e r c e n t o f t h e a l l o wa bl e
P r o j e c t c o s t s o r t h e S t a t e Gr a n t a mo u n t a s s e t f o r t h o n p a ge 1 o f t h i s a gr e e me n t wh i c h e v e r
i s l e s s :
1. I f t h e P r o j e c t i n c l u d e s a c q u i s i t i o n o f r e a l p r o p e r t y , t h e S t a t e s h a l l d i s bu r s e t o Gr a n t e e t h e
Gr a n t mo n e y s a s f o l l o ws , bu t n o t t o e xc e e d i n a n y e v e n t t h e S t a t e Gr a n t a mo u n t s e t f o r t h
o n p a ge 1 o f t h i s a gr e e me n t .
S t a t e wi l l d i s bu r s e t h e a mo u n t o f t h e S t a t e a p p r o v e d p u r c h a s e p r i c e t o ge t h e r wi t h S t a t e
a p p r o v e d c o s t s o f a c q u i s i t i o n . Th e S t a t e ma y e l e c t t o ma ke d i s bu r s e me n t f o r d e p o s i t i n t o
e s c r o w.
I f t h e P r o j e c t i n c l u d e s d e v e l o p me n t , a f t e r a p p r o v a l by S t a t e o f Gr a n t e e ' s p l a n s ,
s p e c i f i c a t i o n s a n d e s t i ma t e s o r Fo r c e Ac c o u n t S c h e d u l e a n d a f t e r c o mp l e t i o n o f t h e P r o j e c t
o r a n y p h a s e o r u n i t t h e r e o f , S t a t e s h a l l d i s bu r s e t o Gr a n t e e u p o n r e c e i p t a n d a p p r o v a l by
S t a t e o f a s t a t e me n t o f i n c u r r e d c o s t s f r o m Gr a n t e e , t h e a mo u n t o f s u c h a p p r o v e d i n c u r r e d
c o s t s s h o wn o n s u c h s t a t e me n t , n o t t o e xc e e d t h e S t a t e Gr a n t a mo u n t s e t f o r t h o n p a ge 1
o f t h i s a gr e e me n t , o r a n y r e ma i n i n g p o r t i o n o f s u c h Gr a n t a mo u n t t o t h e e xt e n t o f s u c h
s t a t e me n t . Gr a n t e e , u p o n a s h o wi n g t h a t t h e P r o j e c t ma y n o t p r o c e e d wi t h o u t a d v a n c e
f u n d i n g, ma y r e q u e s t a d v a n c e p a y me n t o f t h o s e f u n d s n e e d e d u p t o a ma xi mu m o f n i n e t y
(90) p e r c e n t o f t h e S t a t e Gr a n t a mo u n t a l l o c a t e d f o r d e v e l o p me n t u p o n r e c e i p t a n d
a p p r o v a l by S t a t e o f Gr a n t e e p l a n s , s p e c i f i c a t i o n s a n d e s t i ma t e s o r Fo r c e Ac c o u n t
S c h e d u l e .
Th e s t a t e me n t s t o be s u bmi t t e d by Gr a n t e e s h a l l s e t f o r t h i n d e t a i l t h e i n c u r r e d o r e s t i ma t e d
c o s t o f wo r k p e r f o r me d o r t o be p e r f o r me d o n d e v e l o p me n t o f t h e P r o j e c t a n d wh e t h e r
p e r f o r ma n c e wi l l be by c o n s t r u c t i o n c o n t r a c t o r by Fo r c e Ac c o u n t . S t a t e me n t s s h a l l n o t be
s u bmi t t e d , n o r s h a l l S t a t e ma ke p a y me n t s , mo r e f r e q u e n t l y t h a n f o r wo r k p e r f o r me d d u r i n g
n i n e t y (90) d a y p e r i o d s u n l e s s o t h e r wi s e r e q u e s t e d by S t a t e .
D . P r o j e c t Ad mi n i s t r a t i o n
1. Th e Gr a n t e e s h a l l p r o mp t l y s u bmi t s u c h p r o gr e s s , p e r f o r ma n c e o r o t h e r r e p o r t s c o n c e r n i n g
t h e s t a t u s o f wo r k p e r f o r me d o n t h e P r o j e c t a s t h e S t a t e ma y r e q u e s t . I n a n y e v e n t , t h e
Gr a n t e e s h a l l p r o v i d e t h e S t a t e a r e p o r t s h o wi n g t o t a l f i n a l P r o j e c t e xp e n d i t u r e s i n c l u d i n g
S t a t e a n d a i l o t h e r mo n e y s e xp e n d e d wi t h i n o n e h u n d r e d t we n t y (120) d a y s a f t e r
c o mp l e t i o n o f P r o j e c t .
2. Th e Gr a n t e e s h a l l ma ke p r o p e r t y a n d f a c i l i t i e s ma i n t a i n e d , o p e r a t e d , a c q u i r e d o r d e v e l o p e d
p u r s u a n t t o t h i s a gr e e me n t a v a i l a bl e f o r i n s p e c t i o n by t h e S t a t e u p o n r e q u e s t .
ATTACHMENT2
3 . The Grantee s hal l us e any moneys advanced by the S tate under the terms of thi s
agreement s ol el y for the P roj ect herei n des cri bed.
The Grantee may be p rovi ded advanced p ayments for Grants but onl y for thos e that are for
P l anni ng, Acq ui s i ti on, and F aci l i ty Op erati on and Mai ntenance. The Grantee s hal l p l ace
s uch moneys i n a s ep arate i nteres t beari ng account, s etti ng up and i denti fyi ng s uch account
p ri or to the advance, i nteres t earned on Grant moneys s hal l be us ed on the P roj ect or p ai d
to the S tate. I f Grant moneys are advanced and not exp ended, the unus ed p orti on of the
Grant (p l us i nteres t) s hal l be returned to the S tate w i thi n one hundred tw enty (120) days of
comp l eti on of the P roj ect or end of the P roj ect p erformance p eri od, w hi chever i s earl i er.
I ncome, after deducti on for reas onabl e exp ens es as s oci ated w i th that i ncome, that . s
earned by the Grantee from a S tate ap p roved non-recreati onal us e on an acq ui s i ti on
P roj ect, s ubs eq uent to tak i ng ti tl e by the Grantee, but before us e for OHV Recreati on, mus t
be us ed by the Grantee for recreati onal p urp os es at the P roj ect.
5 . Eq ui p ment mus t be us ed s ol el y for OHV rel ated p urp os es unl es s the Ap p l i cant i s fundi ng
the p orti on of the p urchas e p ri ce not dedi cated to OHV p urp os es
E. P roj ect Termi nati on
1. The Grantee may uni l ateral l y res ci nd thi s agreement at any ti me p ri or to the
commencement of the P roj ect. After P roj ect commencement thi s agreement may be
res ci nded, modi fi ed or amended by mutual agreement i n w ri ti ng.
2. F ai l ure by the Grantee to comp l y w i th the terms of thi s agreement or any other agreement
under the Act may be caus e for s us p ens i on of al l obl i gati ons of the S tate hereunder.
3 . F ai l ure of the Grantee to comp l y w i th the terms of thi s agreement or contract under the
enabl i ng l egi s l ati on may be caus e for s us p ens i on of al l obl i gati ons of the S tate hereunder.
How ever, s uch fai l ure s hal l not be caus e for the s us p ens i on of al l obl i gati ons of the S tate
hereunder i f i n the j udgment of the S tate s uch fai l ure w as due to no faul t and beyond the
control of the Grantee to p revent, mi ti gate, or remedy.
4. Becaus e the benefi t to be deri ved by the S tate, from the ful l comp l i ance by the Grantee w i th
the terms of agreement, i s the, op erati on, devel op ment, p res ervati on, p rotecti on and net
i ncreas e i n the q uanti ty and q ual i ty of p ubl i c outdoor recreati on faci l i ti es avai l abl e to the
p eop l e of the S tate of Cal i forni a and becaus e s uch benefi t exceeds to an i mmeas urabl e and
unas certai nabl e extent the amount of money furni s hed by the S tate by w ay of Grant
moneys under the terms of thi s agreement, the Grantee agrees that p ayment by the
Grantee to the S tate of an amount eq ual to the amount of the Grant moneys di s burs ed
under thi s agreement by the S tate w oul d be i nadeq uate comp ens ati on to the S tate for any
breach by the Grantee of thi s agreement. The Grantee further agrees therefore, that the
ap p rop ri ate remedy i n the event of a breach by the Grantee of thi s agreement s hal l be the
s p eci fi c p erformance of thi s agreement, unl es s otherw i s e agreed to by the S tate.
Notw i ths tandi ng the foregoi ng, i n the event of a breach of thi s agreement, or any p orti on
thereof, w hi ch i s due to no faul t and beyond the control of the Grantee to p revent, mi ti gate,
or remedy, the S tate' s s ol e remedy s hal l be the rei mburs ement of any funds advanced or
p ai d that p ertai n to the breached term or terms of thi s agreement.
F . Hol d Harml es s
1. Grantee hereby w ai ves al l cl ai ms and recours e agai ns t the S tate i ncl udi ng the ri ght to
contri buti on of l os s of damage to p ers ons or p rop erty ari s i ng from, grow i ng out of or i n any
w ay connected w i th or i nci dent to thi s agreement excep t cl ai ms ari s i ng from the concurrent
or s ol e negl i gence of S tate, i ts offi cers , agents and emp l oyees .
2. The Grantee s hal l p rotect i ndemni fy, hol d harml es s and defend S tate, i ts offi cers , agents
and emp l oyees agai ns t any and al l cl ai ms , demands , damages , cos ts , exp ens es or l i abi l i ty
cos ts ari s i ng out of the acq ui s i ti on, devel op ment, cons tructi on, op erati on or mai ntenance of
the p rop erty des cri bed as the P roj ect w hi ch cl ai ms , demands or caus es of acti on ari s e
f1
ATTACHMENT2
under Government code S ecti on 895.2 or otherwi se except f or l i a b i l i ty a ri si ng out of , a nd
a ttri b uta b l e to, the concurrent or sol e neg l i g ence of S ta te, i ts of f i cers, or empl oy ees.
3. I n the event S ta te i s na med a s codef enda nt under the provi si ons of Government Code
S ecti on 895 et seq ., the Gra ntee sha l l noti f y the S ta te of such f a ct a nd sha l l represent S ta te
i n the l eg a l a cti on unl ess S ta te underta kes to represent i tsel f a s codef enda nt i n such l eg a l
a cti on i n whi ch event the S ta te sha l l b ea r i ts own l i ti g a ti on costs, expenses, a nd a ttorney ' s
f ees.
4. I n the event of judg ment a g a i nst the S ta te a nd the Gra ntee b eca use of the concurrent
neg l i g ence of the S ta te a nd the Gra ntee, thei r of f i cers, a g ents, or empl oy ees, a n
a pporti onment of l i a b i l i ty to pa y such judg ment shi l l b ~ ma de b y a court of competent
juri sdi cti on. Nei ther pa rty sha l l req uest, a nd ea ch pa rty hereb y wa i ves i ts ri g ht to, a jury
a pporti onment.
G. F i na nci a l Records
1 . The Gra ntee sha l l reta i n a l l f i na nci a l a ccounts, documents, a nd records f or three (3) y ea rs
f rom the expi ra ti on da te of the P roject a g reement, or three (3) y ea rs f rom the sta rt of a n
a udi t eng a g ement, whi chever comes f i rst, a nd unti l a n a udi t sta rted duri ng the three (3)
y ea rs ha s b een compl eted a nd a report pub l i shed.
2. Duri ng reg ul a r of f i ce hours ea ch of the pa rti es hereto a nd thei r dul y a uthori z ed
representa ti ves sha l l ha ve the ri g ht to i nspect a nd ma ke copi es of a ny b ooks, records or
reports of the other pa rty perta i ni ng to thi s a g reement or ma tters rel a ted thereto.
H. Use of F a ci l i ti es
1 . The property a cq ui red or devel oped wi th Gra nt money s under thi s a g reement sha l l b e used
b y the Gra ntee onl y f or the purpose f or whi ch the S ta te Gra nt money s were req uested a nd
no other use of the a rea sha l l b e permi tted except b y speci f i c a ct of the L eg i sl a ture.
2. The Gra ntee sha l l wi thout cost to S ta te, except a s ma y b e otherwi se provi ded i n thi s or a ny
other Gra nt a g reement, opera te a nd ma i nta i n the property a cq ui red or devel oped pursua nt
to thi s a g reement i n the ma nner of a nd a ccordi ng to the provi si ons of thi s a g reement, the
Of f-Hi g hwa y Motor Vehi cl e Recrea ti on Act a nd a ny rel a ted reg ul a ti ons, or a ny other
provi si on of l a w whi ch ma y b e a ppl i ca b l e to such opera ti on a nd ma i ntena nce.
3. Use of the f a ci l i ti es sha l l compl y wi th a l l a ppl i ca b l e l a ws, i ncl udi ng , b ut not l i mi ted to, the
req ui rements f or reg i stra ti on of a l l da y use-vehi cl es wi th the Depa rtment of Motor Vehi cl es
or i denti f i ed under the Cha ppi e-Z' b erg Of f -Hi g hwa y Motor Vehi cl e L a w of 1 993.
I . Nondi scri mi na ti on
1 . The Gra ntee sha l l not di scri mi na te a g a i nst a ny person on the b a si s of sex, ra ce, col or,
na ti ona l ori g i n, rel i g i on, a ncestry , or phy si ca l ha ndi ca p i n the use of a ny property or f a ci l i ty
a cq ui red or devel oped pursua nt to thi s a g reement.
2. The Gra ntee sha l l not di scri mi na te a g a i nst a ny person on the b a si s of resi dence except to
the extent tha t rea sona b l e di f f erences i n a dmi ssi on or other f ees ma y b e ma i nta i ned on the
b a si s of resi dence a nd pursua nt to l a w.
3. Al l f a ci l i ti es sha l l b e open to memb ers of the pub l i c g enera l l y , except a s noted under the
speci a l provi si ons of thi s P roject a g reement.
J . Appl i ca ti on I ncorpora ti on
1 . The Appl i ca ti on a nd a ny sub seq uent cha ng e or a ddi ti on a pproved b y the S ta te i s hereb y
i ncorpora ted i n thi s a g reement a s thoug h set f orth i n f ul l i n thi s a g reement.
ATTACHMENT2
K. S e v e r a b i l i t y
I f a p r o v i s i o n o f t h i s a gr e e me n t o r t h e Ap p l i c a t i o n t h e r e o f i s h e l d i n v a l i d , t h a t i n v a l i d i t y s h a l l
n o t a f f e c t o t h e r p r o v i s i o n s o r a p p l i c a t i o n s o f t h e a gr e e me n t wh i c h c a n b e gi v e n e f f e c t
wi t h o u t t h e i n v a l i d p r o v i s i o n o r Ap p l i c a t i o n , a n d t o t h i s e n d t h e p r o v i s i o n s o f t h i s a gr e e me n t
a r e s e v e r a b l e .
L . Go v e r n i n g L a w
Th i s a gr e e me n t s h a l l b e c o n s t r u e d i n a c c o r d a n c e wi t h a n d b e go v e r n e d b y t h e l a ws o f t h e
S t a t e o f Ca l i f o r n i a . An y l e ga l a c t i o n a r i s i n g o u t o f t h e t e r ms o f t h i s a gr e e me n t s h a l l t a ke
p l a c e i n t r e e c , ~ i u n i y wh e r e i n t h e P r o j e c t f u n d e d b y t h i s a gr e e me n t i s i o c a t e ~ . I f t h z P r o j e c t i s
l o c a t e d i n o r a mo n g t wo o r mo r e c o u n t i e s , a n y l e ga l a c t i o n s h a l l b e t a ke n i n t h e c o u n t y
wh e r e i n t h e l a r ge s t l a n d a r e a o f t h e P r o j e c t i s l o c a t e d .
State of C al i for n i a - Natur al Resour ces Agen cy
OFF- HIGHWAY MOTOR VEHIC LE REC REATION DIVISION
DEPARTMENT OF PARKS AND REC REATION GRANTS AND C OOPERATIVE AGREEMENTS PROGRAM
PAYMENT REQUEST
-- - -- - - - -- - - - --- - -- - - - --- - --- - - -
C ompl ete the fol l ow i n g w i th the i n for mati on fr om the Pr oj ect Agr eemen t:
PROJEC T AGREEMENT NUMBER: C ONTRAC T NUMBER: PC A: STATUTES:
GRANTEE:
PROJEC T TITLE: VENDOR NUMBER:
PROJEC T PERFORMANC E PERIOD:
FROM: TO:
~ , PAYMENT REQUEST NUMBER:
~ FINAL
(C heck box i f F1NAL) Fi n al paymen t r equests must be submi tted
w i thi n 120 days after the compl eti on of the pr oj ect or en d of the
pr oj ect per for man ce per i od, w hi chever comes fi r st.
- - -- - -
2. INVOIC E NUMBER /BILL FOR C OLLEC TION NUMBER (For Gr an tee use):
- - - _
3. PAYMENT REQUEST PERIOD:
FROM: TO:
4. PAYMENT REQUEST TYPE (C heck on e):
u ADVANC E
Al l advan ce r equests except Law En for cemen t pr oj ects must i n cl ude a w r i tten j usti fi cati on expl ai n i n g
the n eed for the advan ce an d a l i st of pl an n ed expen di tur es. Subsequen t advan ce r equests must
i n cl ude suppor ti n g documen tati on for fhe pr i or advan ce. Note: Advan ce r equests may n ot exceed
hal f fhe total gr an t amoun t.
u REIMBURSEMENT Al l suppor ti n g documen ts for r ei mbur semen t costs cl ai med must be attached.
5. PROJEC T EXPENDITURE AND MATC H DOC UMENTATION SUBMITTED FOR THIS REQUEST:
a.
Amoun t to be REIMBURSED /ADVANC ED:
C ATEGORY AMOUNT
Staff $
C on tr acts $
Mater i al s /Suppl i es $
Equi pmen t Use Expen ses $
Equi pmen t Pur chases $
Other $
In di r ect C osts $
TOTAL REIMBURSEMENTIADVANC E $
b.
Amoun t appl i ed to MATC H r equi r emen t:
C ATEGORY AMOUNT
Staff $
C on tr acts $
Mater i al s /Suppl i es $
Equi pmen t Use Expen ses $
Equi pmen t Pur chases $
Other $
In di r ect C osts $
TOTAL MATC H
6. PAYMENT INFORMATION: a. TOTAL GRANT AMOUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
b. REIMBURSEMENT /ADVANC E REQUESTED TO DATE . . . ~
C . C URRENT AMOUNT AVAILABLE (6a mi n us 6b) . . . . . . . . . . $
d, REIMBURSEMENT /ADVANC E AMOUNT (Fr om step 5a) . .
e. REMAINING GRANT FUNDS AVAILABLE (6c mi n us 6d) . . . $
f. TOTAL AMOUNT APPLIED TO MATC H TO DATE . . . . . . . . $
7 SEND WARRANT TO: AGENC Y NAME . . . . . . . . . . . .
STREET ADDRESS / P. O. BOX
C ITY . . . . . . . . . . . . . . . . . . . . . STATE: ZIP C ODE:
ATTENTION . . . . . . . . . . . . . . .
8. C ERTIFIC ATION: I r epr esen t an d w ar r an t that I have ful l author i ty to execute thi s paymen t r equest on behal f of the Gr an tee. 1 decl ar e un der
pen al ty of per j ur y that the i n for mati on pr ovi ded on thi s for m an d an y accompan y documen ts ar e tr ue an d cor r ect to the best of my kn ow l edge
an d that al l fun ds r ecei ved have or w i l l be expen ded i n accor dan ce w i th the con di ti on s set for th by the State.
GRANTEE: ~ DATE:
SIGNATURE (Author i zed Repr esen tati ve)
9 STATE APPROVAL: ~ DATE:
10. SUBMIT REQUEST TO: C ALIFORNIA DEPARTMENT OF PARKS AND REC REATION
OFF- HIGHWAY MOTOR VEHIC LE REC REATION DIVISION
ATTENTION: (NAME OF GRANT ADMINISTRATOR)
1725 23r d STREET, SUITE 200
SAC RAMENTO, C A 95816- 7100
DPR 364 (Rev. 1/11) (2010/2011)
COUNTY OF NEVADA
C(~MM~JNITY DEVELOPMENT AGENCY
ENVIRONMENTAL HEALTH DEPARTMENT
950 MAIDU AVENUE NEVADA CITY, CA 95959-861'7
(530) 265-1222 FAX (530) 265-9853 http:/Inew.nevadacounty.com
S teven L. DeCar r ~ W es l ey Ni ck s , REHS
Communi ty Devel opment Ag ency Di r ector Di r ector of Envi r onmental Heal th
S eptember 21, 2012
The Honor abl e Boar d of S uper vi s or s
Er i c Rood Admi ni s tr ati ve Centex
950 Mai du Avenue
S UBJECT: Res ol uti on Author i zi ng the Di r ector of Envi r onmental Heal th to Ex ecute
Ag r eement No. EA23-12-30 wi th the Depar tment of Res our ces Recycl i ng and
Recover y (Cal Recycl e~ f or the Local Enf or cement Ag ency (LEA) Gr ant f or
Fi s cal Year 2012!13 f ar the Per i od of Jul y 1, 2012, thr oug h October 28, 2 13,
i n the Amount of $17,460
RECOMMENDATION: Adopt the r es ol uti on.
FUNDING: Fundi ng was pr ovi ded thr oug h the Depar tment of Res our ces Recycl i ng and
Recover y (Cal Recycl e).
BACKGROUND: On May 15, 2D 12, the Di r ector of Envi r onmental Heal th s ubmi tted the
annual appl i cati on f or the Depar tment of Res our ces Recycl i ng and Recover y (Cal Recycl e) Local
enf or cement Ag ency (LEA) Gr ant. The Boar d of S uper vi s or s g ave author i zati on under
Res ol uti on No. 10-240 f or the Di r ector of Envi r onmental Heal th to s ubmi t an annual appl i cati on
f or thi s g r ant. The author i zati on i s ef f ecti ve f r om Jui y 1, 2010, thr oug h June 30, 2015. Under
thi s g r ant, Nevada County wi l l r ecei ve $ ~ 7,460 to f ur ther the S tate of Cal i f or ni a's ef f or ts to
r educe, r ecycl e and r eus e s ol i d was te g ener ated i n the S tate, ther eby pr es er vi r ng l andf i l l capaci ty
and pr otecti ng publ i c heal th, s af ety and the envi r onment. Thi s r es ol uti on author i zes the Di r ector
of Envi r onmental Heal th to ex ecute the g r ant ag r eement wi th Ca1R~cycl e.
Pl eas e contact me i f you have addi ti onal g ctes ti ons .
Res pectf ul l y s ubmi tted,
e ey Ni i r ector
Envi r o tal Heal th
W N:ms
Pr i nted on Recycl ed Paper
/ ,~
RESOLUTION No.
RESOLUTION AUTHORIZING THE DIRECTOR OF ENVIRONMENTAL HEALTH
TO EXECUTE AGREEMENT NO. EA23-12-30 WITH THE DEPARTMENT OF
RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) FOR THE LOCAL
ENFORCEMENT AGENCY (LEA) GRANT FOR FISCAL YEAR 2012/13, FOR THE
PERIOD OF JULY 1, 2012, THROUGH OCTOBER 28, 2013, IN THE AMOUNT OF
$17,460
WHEREAS, t h e De part me nt of Re source s Re cycling and Re cove ry (CalRe cycle ) e st ab lish e d t h e
Local Enforce me nt Age ncy Grant (LEA) for Fiscal Ye ar 2012/13, wh ich provide s financial assist ance t o
cit ie s and count ie s; and
WHEREAS, on June 8, 2010, t h e Board of Supe rvisors Re solut ion 10-240 aut h oriz e d t h e Dire ct or
of Environme nt al He alt h t o sub mit an applicat ion t o CalRe cycle for t h e LEA Grant No. 23-12-30 in t h e
amount of $17,460 for t h e pe riod of July 1, 2012 t o Oct ob e r 28, 2013; and
WHEREAS, Th e Board of Supe rvisors gave aut h oriz at ion unde r Re solut ion No. 10-240 for t h e
Dire ct or of Environme nt al He alt h t o sub mit an annual applicat ion for t h is grant . Th e aut h oriz at ion is
e ffe ct ive from July 1, 2010, t h rough June 30, 2015, and
WHEREAS t h e applicat ion was approve d b y t h e St at e and Ne vada Count y will re ce ive $17,460, and
WHEREAS, unde r t h e grant , funds h ave b e e n e st ab lish e d b y pub lic re source s Code Se ct ion 43230
and are availab le from C~1Re cycle t o LEA's t o support solid wast e facilit ie s pe rmit , inspe ct ion and
e nforce me nt programs. St aff will administ e r t h e se programs t o re duce , re cycle and re use solid wast e
ge ne rat e d, pre se rving landfill capacit y and prot e ct ing pub lic h e alt h and safe t y.
NOW BE IT HEREBY RESOLVED t h at t h e Ne vada Count y Board of Supe rvisors:
1. Acce pt s t h e grant award and aut h oriz e s t h e Dire ct or of Environme nt al He alt h t o e x e cut e , on
b e h alf of t h e Count y of Ne vada, t h e grant agre e me nt pe rt aining t o California De part me nt of
Re source s Re cycling and Re cove ry LEA Grant No. EA23-12-30 in t h e amount of $17,460 for
t h e pe riod July 1, 2012, t o Oct ob e r 28, 2013.
2. Grant funding will b e de posit e d int o Fund 1123-40108-323-1000/445205.
STATE OF CALIFORNIA -NATURAL RESOURCES AGENCY DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY ( Ce l Re c y c l e )
GRANT AGREEMENT COVER SHEET
Cal Re c y c l e 110 ( Re vise d 5 ( 12 )
ORANTNUMBER
EA2 3- 12- 30
NAME OF GRANT PROGRAM
2 012 /13 Lo c al Enfo rc e me nt A e nc Grants
GRANTEE NAME
Ne vada Co unt
TAXPAYER'S FEDERAL EMPLOYER IDENTIFICATION NUM9ER TOTAL GRANT AMOUNT NOT TO EXCEED
$17,460.00
TERM OF GRAtJT AGREEMENT
FROM: Jul y 1, 2 012 ro : Oc to be r 2 8, 2 013
The De partme nt o f Re so urc e s Re c y c l ing and Re c o ve ry ( Cal Re c y c ie ) and !Ne vada Co unty ( the "Grante e") , in mutual
c o nside ratio n o f the pro mise s made he re in, agre e to c o mpl y w ith the pro visio ns o f this Agre e me nt, w hic h c o nsists o f this
Grant Agre e me nt Co ve r She e t and the fo l l o w ing Ex hibits, w hic h are inc o rpo rate d by this re fe re nc e and made a part o f this
Agre e me nt as if attac he d he re to :
Ex hibit A Te rms and Co nditio ns
Ex hibit B Pro c e dure s and Re quire me nts
Ex hibit C Appl ic atio n w ith re visio ns, if any , and any ame ndme nts
Ex hibit D Appl ic atio n Guide l ine s and Instruc tio ns
This Agre e me nt is o f no fo rc e o r e ffe c t until signe d by bo th partie s. Grante e shal l no t c o mme nc e pe rfo rmanc e until it
re c e ive s w ritte n appro vaF fro m Cal Re c y c l e .
IN WITNESS WHEREOF, this Agre e me nt has be e n e x e c ute d by the partie s he re to .
GRANTEE'S NAME ( PRINT OR TYPE)
CALRECYCLE
Ne vada Co unty
StGNATt1RE OF CALRECYGLE'3 AUTHORIZED SIGNATORY: SIGNATURE OF GRANTEE
. ( AS AUTHORIZHD IN RESOLUTION, LETTER OF COMMITMENT, OR LETTER OF DESIGNATION)
TRH ~ GATE TITLE DATE
De puty ,. Dire c to r, Cal Re c y c l e
GRANTEE'S ADDRESS ( INCLUDE STREET, CITY, STATE AND ZIP CODE)
CERTIFICATION OF FUNDING
AMOUNT ENCUMBERED BY THIS AGREEMENT PROGWtMICATEGORY ( CODE AND TRLE) FUND TTfLE
$17,460'.00
2 012/73 Lo c al Enfo rc e me nt Age nc y Grants tWMA
PRIOR AMQUNT ENCUMBERED FQR THIS AGREENfENT {ORTtONHI USEj
TOTgL AMWNT ENCUMBERED l 'O UA7E IFEM CHAPTER STATUTE F SCN. YEAR
$17 460.00
35 o o -Do T- o ss7 2 1 2 0 2 2 012 /13
OBJECT OF EXPEN~ RURE ( CODE AND TITLE}
782 Q-66001- 7a2
! he re by c e rtify upo n my o w n pe rso na! kno w l e dge that 4udge te d fu+ rds are ava!!e bl e fo r
'r.e .a. Na. s.R. a
the rio d and u o f.the e x nditure state d abo ve .
SIGNATURE QFCkLRECYCIE RCCOUNTWG OFFICER
0 ~ ~ ~ ~
~
OVY"~ C~
DATE
1
U( T L 9 ~ ~ ~ Z ti
3
C a I R B C y C i e
G r a n t s s y s t e m
~ ~ ~
G e n e r a t e d B y : Li n da McElr oy G e n e r a t e d On : 9 / 4 / 2 0 1 2
Qppi fca t t on I n for ma t i on
E A ppli ca n t : Ne va da C oun t y
C y cle Na me : Loca l En for ce me n t A ge n cy G r a n t s A ppli ca t i on Due Da t e : 5/ 2 4 / 2 0 1 2
C y cle C ode : EA 2 3 Se con da r y Due Da t e : 6/ 2 8/ 2 0 1 2
G r a n t I D: 1 39 0 0
G r a n t Fun ds R e que s t e d: $ 1 7,4 60 .0 0 R e que s t A dva n ce Pa y me n t : No
Ma t ch i n g Fun ds : - ( i f a ppli ca b le )
Pr oj e ct Summa r y : Th e Ne va da C oun t y De pa r t me n t of En vi r on me n t a l H e a lt h ' s s oli d wa s t e LEA pr ogr a m i s de di ca t e d t o pr ot e ct t h e
pub li c h e a lt h , s a fe t y a n d e n vi r on me n t b y i n s ur i n g a ppr opr i a t e ma n a ge me n t a n d di s pos a l s oli d wa s t e wi t h i n our
j ur i s di ct i on .
Th i s LEA i n t e n ds t o ut i li z e t h e FY 2 0 1 2 2 0 1 3 LEA G r a n t fun ds for con t i n ue d e n h a n ce me n t of t h e C los e d, I lle ga l
a n d A b a n don e d ( C I A ) di s pos a l s i t e pr ogr a m, e n for ce me n t i n ve s t i ga t i on cos t s , a n n ua l me di ca l mon i t or i n g for LEA
fi e ld s t a ff, a n d r e i mb ur s e me n t for s t a ff s e r vi ce s ( pe r ma n e n t s a la r i e s a n d
C DA r e i mb ur s e me n t for s uppor t s e r vi ce s ) a s b a s e d upon a ct ua l s a le r i e s a s pe r C a lR e cy cle a ppr ove d
me t h odology .
A ppli ca n UPa r t i ci pa n t
Na me : Ne va da C oun t y Le a d: X
Fe de r a l Ta x I D: J ur i s di ct i on : Ne va da - Un i n cor por a t e d
C oun t y : Ne va da Or ga n i z a t i on Ty pe : C oun t y
C on t a cfs
Pr i me Se con d A ut h C n s lt
Ei s e n , G r a n t Ti t le : R EH S X
De pa r t me n t of En vi r on me n t a l H e a lt h Ph on e : 530-2 65- 1 4 69
9 50 Ma i du A ve n ue Fa x: 530-2 65- 9 853
Ne va da C i t y , C A 9 59 59- 860 0 Ema i l: G r a n t .e i s e n @co.n e va da .ca .us
Ni cks , We s le y Ti t le : Di r e ct or X
De pa r t me n t of En vi r on me n t a l H e a lt h Ph on e : 530-2 65- 1 4 64
9 50 Ma i du A ve n ue Fa x: 530-2 65- 9 853
Ne va da C i t y , C A 9 59 59 Ema i l: We s le y .n i cks@co.n e va da .ca .us
.,B udge t
C a t e gor y Na me A moun t
A n a ly s i s/ Eva lua t i on / Te s t i n g/ De mo -
C ompli a n ce/ I n s pe ct i on / V i s i t / En for ce me n t -
Educa t i on
Equi pme n t $ 80 0 .0 0
Ma i n t e n a n ce $ 1 ,0 0 0 .0 0
Pe r s on n e l $ 1 1 ,660 .0 0
Tr a i n i n g $ 4 ,0 0 0 .0 0
Tr a n s por t a t i on -
Si t e I n for ma t i on
De pa r t me n t of En vi r on me n t a l H e a lt h
9 50 Ma i du A ve n ue Si t e Ty pe : Pa y me n t A ddr e s s
Ne va da C i t y , C A 9 59 59 C oun t y : Ne va da
B udge t A moun t : 1 74 60 .0 0 0 0
Docume n t s Docume n t Ti t le R e ce i ve d Da t e
C a l 6 e c y c l e
Ge ne ra te d By : Linda Mc El roy
Re quire d Doc ume nts
A p p l ic a tion C e rtif ic a tion
Othe r Sup p orting Doc ume nts)
Dra f t Re sol ution
Le tte r of De signa tion
Re quire d Doc ume nts) By Se c onda ry Due Da te
Re sol ution -Le a d P a rtic ip a nt
Gra nts Sy ste m
A p p l ic a tion
Ge ne ra te d On: 9/4/2012
A p p l ic a tion C e rtif ic a tion
Re sol ution 10-240 C ounty of Ne va da
05/15/2012
05/15/2012
Re sol ution or Le tte r of C ommitme nt Re quire me nt a nd op tiona l Le tte r of De signa tion
A p p l ic a nt a c knowl e dge s tha t a Re sol ution is up l oa de d in the a p p l ic a tion. The Re sol ution must be a p p rove d by its gove rning body , whic h a uthoriz e s
submitta l of the a p p l ic a tion a nd de signa te s a signa ture a uthority . I f a p p l ic a bl e , a p p l ic a nt ha s up l oa de d a Le tte r of De signa tion (LOD) de signa ting a n
a dditiona l signa ture a uthority (ie s).
/~
COMMUNITY DEVELOPMENT AGENCY
DEPARTMENT OF PUBLIC WORKS
950 MAIDU AVENUE, NEVADA CITY, CA 95959-8617
(530) 265-1411 FAX (530) 265-9849 www.nevadacountv.com
Steven L. Decamp
Steven Cas tl eb er r y
Communi ty Devel opment Ag ency Di r ector Di r ector of Pub l i c Wor k s
Septemb er 18, 2012
Fi l e: EA 12-001
THE HONORABLE BOARD OF SUPERVISORS
ERIC ROOD ADMINISTRATIVE CENTER
950 MAIDU AVENUE
NEVADA CITY, CA 95959-8600
DATE OF MEETING: Octob er 9, 2012
SUBJECT: Summar y Vacati on of Uti l i ty Eas ements on Lots 43 and 44 of Al ta Si er r a
Es tates-Fi ve, as Shown on the Map Recor ded i n Book 2 of Sub di vi s i ons at
Pag e 46 (As s es s or 's Par cel Numb er s 20-560-10 and 20-560-11)
RECOMMENDATION: Appr ove the attached Res ol uti on.
FUNDING: Not appl i cab l e.
BACKGROUND:
Fr ank and Bever l y Gomez, owner s of Lot 44 of Al ta Si er r a Es tates -Fi ve, and James and Car mi l l a
Bur k e, owner s of Lot 43 of Al ta Si er r a Es tates -Fi ve, as s hown on the map r ecor ded i n Book 2 of
Sub di vi s i ons at Pag e 46, have r eq ues ted the vacati on of the Uti l i ty Eas ement as des cr i b e on s ai d
map and r e-al i g n wi th pr opos ed Lot Li ne Adjus tment, LA11-013. The Nevada County Sani tati on
Di s tr i ct No. 1, the Nevada Ir r i g ati on Di s tr i ct, Paci f i c Gas and El ectr i c Company and AT&T have
al l cons ented to the vacati on r eq ues t. The Zoni ng Admi ni s tr ator has f ound the r eq ues t to b e i n
conf or mance wi th the Nevada County Gener al Pl an. The adjoi ni ng pr oper ty owner s have b een
noti f i ed i n accor dance wi th Nevada County Boar d of Super vi s or s Res ol uti on No. 92-71. The
Depar tment of Pub l i c Wor k s has r ecei ved no ob jecti ons and r ecommends that the r eq ues ted
ab andonment b e appr oved.
Pl eas e contact me i f addi ti onal i nf or mati on i s r eq ui r ed.
Res pectf ul l y s ub mi tted,
~ \~
STEVEN CASTLEBERRY, DIRECTOR
SC: KN: cn
Attachments
Ref .: H:\WORD\CLERICAL\LANDUSE\K Nel s on Docs ~I.etter s\BOS i tems ~EA12-001-Boar d Res ol uti on.doc
Pr i nted on Recy cl ed Paper
RESOLUTION No.
SUMMARY VACATION OF UTILITY EASEMENTS ON LOTS 43 AND 44 OF
ALTA SIERRA ESTATES-FIVE, AS SHOWN ON THE MAP RECORDED IN
BOOK 2 OF SUBDIVISIONS AT PAGE 46 (ASSESSOR'S PARCEL NUMBERS
20-560-10 AND 20-560-11)
WHEREAS, t h e Count y of Ne vada h as r e c e i ve d a r e q ue st t o vac at e Ut i l i t y Ease me nt s on
Lot s 43 and 44 of Al t a Si e r r a Est at e s-Fi ve , as sh own on t h e map r e c or de d i n Book 2 of
Sub di vi si ons at Page 46 (Asse ssor 's Par c e l Nos. 20-560-10 and 20-560-11); and
WHEREAS, t h e Ne vada Count y Sur ve yor h as r e vi e we d t h e pr opose d vac at i on and fi nds
t h at t h i s e ase me nt h as b e e n supe r se de d b y r e l oc at i on and i s no l onge r ne e de d for t h e pur pose t h at
i t was or i gi nal l y pr ovi de d and t h e r e ar e no ot h e r pub l i c ut i l i t i e s l oc at e d wi t h i n t h e e ase me nt ; and
WHEREAS, t h e Ne vada Count y Zoni ng Admi ni st r at or r e vi e we d t h e r e q ue st and found
t h e vac at i on of t h e e ase me nt i s not i n c onfl i c t wi t h t h e Ne vada Count y Ge ne r al Pl an; and
WHEREAS, t h e e ase me nt sh al l b e r e -al i gne d wi t h pr opose d Lot Li ne Adjust me nt LA11-
013.
NOW, THEREFORE, BE IT HEREBY RESOLVED t h at t h e Ne vada Count y Boar d of
Supe r vi sor s:
1. Summar i l y vac at e s t h e Ut i l i t y Ease me nt s on Lot s 43 and 44 of Al t a Si e r r a
Est at e s-Fi ve , as sh own on t h e map r e c or de d i n Book 2 of Sub di vi si ons at Page
46, and as sh own on Ex h i b i t "A."
2. De c l ar e s t h at fr om and aft e r t h e dat e t h at t h i s Re sol ut i on i s r e c or de d, t h e
sub je c t e ase me nt no l onge r c onst i t ut e s a l e gal e nc umb r anc e .
3. Di r e c t s t h e Cl e r k of t h e Boar d of Supe r vi sor s t o r e c or d t h e Re sol ut i on of
Summar y Vac at i on.
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B u i l d i n g
f ~~ COUNTY OF NEVADA
P a n n i n g
P u b l i c Works
~~
S a n i t a t i on
' ' ~ COMMUNITY DEVELOP MENT AGENCY En v i ron m e n t a l H e a l t h
Ag ri c u l t u ra l Com m i ssi on e r
DATE: Au g u st 7, 2012
FILE: EA 12-001
TO: B ri a n Foss, Zon i n g Ad m i n i st ra t or
At t e n t i on : J a n e t H a ye s, Exe c u t i v e S e c re t a ry
FROM: Ke v i n Ne l son , Cou n t y S u rv e yor
S UB J ECT: Ab a n d on m e n t of Ea se m e n t s f or wa t e r, g a s, se we r, d ra i n a g e p i p e s, c on d u i t s,
d i t c h e s, u t i l i t y p ol e s, ov e rh e a d a n d u n d e rg rou n d wi re s a n d c on d u i t s f or e l e c t ri c a l
a n d t e l e p h on e se rv i c e s ov e r t h e si d e l i n e s of Lot s 43 a n d 44 of t h e Al t a S i e rra
Est a t e s-Fi v e , a s l i st e d on t h e Ma p Re c ord e d i n B ook 2 of S u b d i v i si on s a t P a g e 46,
Asse ssor' s P a rc e l Nu m b e rs 20-560-10 & 11
Own e rs: Asse ssor' s P a rc e l No. 20-560-10 Asse ssor' s P a rc e l No. 20-560-11
Fra n k P . &B e v e rl y J . Gom e z
J a m e s E. & Ca rm i l l a M. B u rke
16546 S h a ron Wa y
16522 S h a ron Wa y
Gra ss Va l l e y, CA 95949
Gra ss Va l l e y, CA 95949
AT&T, t h e Ne v a d a Irri g a t i on Di st ri c t , t h e P a c i f i c Ga s a n d El e c t ri c Com p a n y, a n d t h e Ne v a d a Cou n t y
De p a rt m e n t of S a n i t a t i on h a v e b e e n d u l y n ot i f i e d a n d d o n ot ob j e c t t o t h e su b j e c t e a se m e n t
a b a n d on m e n t .
En c l ose d i s t h e e xh i b i t m a p f or t h e su b j e c t e a se m e n t a b a n d on m e n t .
B e f ore a b a n d on m e n t of a n y e a se m e n t s, Gov e rn m e n t Cod e S e c t i on 65402 re q u i re s t h a t t h e P l a n n i n g
De p a rt m e n t re v i e w t h e a b ov e re q u e st f or c om p l i a n c e wi t h t h e Ge n e ra l P l a n . Af t e r t h e Zon i n g
Ad m i n i st ra t or h a s c om p l e t e d t h e re v i e w, p l e a se f i l l ou t t h e st a t e m e n t b e l ow a n d re t u rn i t t o m e so t h a t
I c a n c on t i n u e wi t h t h e p roc e ssi n g of t h e su b j e c t e a se m e n t a b a n d on n n e n t .
On d /L
,t h e Ne v a d a Cou n t y Zon i n g Ad m i n i st ra t or re v i e we d t h i s
Ab a n d on m e t of a se m e n t a n d f i n d s t h a t i t i s i n c on f orm a n c e wi t h t h e Ge n e ra l P l a n a n d t h e e a se m e n t
i s n ot n e e d e d f or p u b l i c p u rp ose s. Th e p roj e c t c a n n ow b e sc h e d u l e d f a r t h e Ne v a d a Cou n t y B oa rd of
S u p e rv i sors t o t a ke f i n a l a c t i on .
~!~~~ .,.
Ne v a d a Cou n t y on i n g Ad m i n i st ra t or
En c l osu re s
~/~
Re f : H :\WORD\CLERICAL\LANDUS E\K Ne l son Doc s\Le t t e rs\Ea se m e n t Ab a n d o~m e n t ~EA12-001 Au g-7-12 P l a n n i n g Me m o.d oc
P ri n t e d on Re c yc l e d P a p e r
COUNTY OF NEVADA ~~
~~ ~ ~~, COMMUNITY DEVELOPMENT AGENCY
Y. -
r ~ ~- ~; ~ DEPARTMENT OF PUBLIC WORKS
~ ~"
~. ~; , ~. 950 MAIDU AVENUE, NEVADA CITY, CA 95959- 8617
'~~~ ~ ~ (530) 265- 1411 FAX (530) 265- 9849 ww~~v. mynevadacounty. com
Steven L. Decamp Steve Cas tl eb er r y
Community Devel opment Agency Dir ector Dir ector of Pub l ic Wor ks
Septemb er 27, 2012 Fil e: 650. 153 004
950 MAIDU AVENUE
NEVADA CITY, CA 95959- 8600
SUBJECT: Appr oval of Contr act Renewal b etween the County of Nevada and Top Dog
Timb er , Inc. f or Snow Removal , Road Sanding and Snow Pack Removal f or the
Gl ens hir e Dr ive and Hir s chdal e and Socca Roads ar ea of Eas ter n Nevada
County.
RECOMMENDATION: Appr ove the attached Res ol ution.
FUNDING: The pr oj ect is incl uded in the FY 2012/13 r oad maintenance b udget in the amount
of $40, 698. Thes e f unds ar e f r om gas tax dol l ar s . Ther e is no impact on the County Gener al
Fund.
BACKGROUND:
On Jul y 19, 2011, the Boar d of Super vis or s author iz ed adver tis ing f or s now r emoval , r oad
s anding and s now pack r emoval s er vices . The contr act was appr oved with the option to r enew
the contr act f or up to thr ee year s with Boar d of Super vis or s ' appr oval . On Septemb er 27, 2011,
the Boar d awar ded the contr act to Top Dog Timb er , Inc. to per f or m thes e s er vices (Res ol ution
11- 468) f or a contr act amount of $39, 900. The contr act wor k b y Top Dog Timb er , Inc. to date
has b een per f or med to the County's s atis f action.
The Depar tment of Pub l ic Wor ks des ir es to enter into a contr act with Top Dog Timb er , Inc. f or
Fis cal Year 2012/13, in the contr act amount of $40, 698. 00. This new contr act incl udes a
negotiated 2% cos t incr eas e over the f or mer contr act to adj us t f or incr eas ed f uel cos ts over the
pr evious year .
Res pectf ul l y s ub mitted,
STEVE CASTLEBERRY, DIRECTOR
SC: MM: ke
h:\ l us t\ pr oj ects\ s now r emoval\ s now r emoval - top dog timb er 12- 13. doc
Pr inted on Recycl ed Paper
RESOLUTION No.
APPROVAL OF CONTRACT RENEWAL BETWEEN THE COUNTY OF
NEVADA AND TOP DOG TIMBER, INC. FOR SNOW REMOVAL, ROAD
SANDING AND SNOW PACK REMOVAL FOR THE GLENSHIRE DRIVE AND
HIRSCHDALE AND BOCCA ROADS AREA OF EASTERN NEVADA COUNTY.
WHEREAS, the Board of Su p erv i s ors , by Res olu ti on 11 -468, ap p rov ed a c ontrac t wi th
Top Dog Ti mber, Inc . i n the amou nt of $39,900; and
WHEREAS; the p arti es des i re to enter i nto a new c ontrac t term from Nov ember 1, 2012,
to Ju ne 30, 2013, and u p date the amou nt for c ontrac t s erv i c es ; and
WHEREAS, the Cou nty has negoti ated a new c ontrac t p ri c e i n the amou nt of $40,698.00
for the term of Nov ember 1, 2012, to Ju ne 30, 2013; and
WHEREAS, fu nds are av ai lable i n bu dget 1114-30107-703-1000/521140, i n an amou nt
s u ffi c i ent to ac c omp li s h the work.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Nev ada Cou nty Board of
Su p erv i s ors ap p rov es the Contrac t Agreement between the Cou nty of Nev ada and Top Dog
Ti mber, Inc . and au thori z es the Chai r of the Board of Su p erv i s ors to exec u te the c ontrac t on
behalf of the Cou nty of Nev ada.
Fi le: 650.153 004
Top Dog Ti mber , Inc.
mater i al s and pr oducts gener al l y descr i bed as f ol l ows:
(1) Snow r emoval , r oad sandi ng and snow pack r emoval f or Gl enshi r e Dr i ve,
Hi r schdal e Road, and Bocca Road ar eas of Easter n Nevada County
(2) Maxi mum Contr act Pr i ce: $40,698. 00
(3) Contr act Begi nni ng Date: 11/01/2012 Contr act Ter mi nati on Date: 6/30/2013
(4) Li qui dated Damages: n/a
INSURANCE POLICIES
Desi gnate al l r equi r ed pol i ci es: Req'd Not Req'd
(7) Commer ci al Gener al Li abi l i ty ( $1,000,000) X
(8) Automobi l e Li abi l i ty ( $ 300,000) Per sonal Auto X
( $1,000,000) Busi ness Rated X
(9) Wor ker 's Compensati on X
(10) Er r or s and Omi ssi ons ( $1,000,000) X
LICENSES
Desi gnate al l r equi r ed l i censes:
(15) Contr actor shal l mai ntai n the appr opr i ate Cal i f or ni a Depar tment of Motor Vehi cl e l i cense
cl assi f i cati ons.
Top Dog Ti mber , Inc. Depar tment of Publ i c Wor ks
PO Box 9084 950 Mai du Avenue
Tr uckee, CA 96162 Nevada Ci ty, Cal i f or ni a 95959
Contact Per son: Ral ph Rosl er Contact Per son: Mi ke McCor mack
( 530) 448-9944 ( 530) 265-1712
e-mai l : r r ( a~ topdogti mber . com e-mai l : mi ke. mccor mackCcr ~ co. nevada. ca. us
Or g Code: 1114-30107-703-1000/521140
Cor por ati on: X Cal i f . ,
Par tner shi p: Cal i f . ,
Per son: Indi v. ,
EDD: Independent Contr actor Wor ksheet Requi r ed:
HIPAA: Schedul e of Requi r ed Pr ovi si ons ( Exhi bi t D)
ATTACHMENTS
Other , LLC, Non-pr of i t
Other , LLP, Li mi ted
Dba, Assn Other
Yes X No
Yes X No
Desi gnate al l r equi r ed attachments: Req'd
Exhi bi t B: Schedul e of Char ges and Payments ( Pai d by County) X
Exhi bi t C: Schedul e of Changes ( Addi ti ons, Del eti ons &Amendments)
Exhi bi t D: Schedul e of HIPAA Pr ovi si ons ( Pr otected Heal th Inf or mati on)
Not Req'd
X
X
c:\documents and setti ngs\smcl er an\l ocal setti ngs\tempor ar y Inter net f i l es\content. outl ook\i 4r ps4ao\gl enshi r e easter n co snow
r emoval r ev. doc Contr actor appr oves thi s page
Pr epar ati on Date: 09/27/2012 Page 1 of 10 Revi si on Date: 06/01/09
Terms
Each term o f thi s Co ntract belo w sp eci f i cally i nco rp o rates the i nf o rmati o n set f o rth i n the
Summary at p age o ne (1) abo ve as to each resp ecti ve secti o n () therei n, as the case may be.
Servi ces
1. Sco p e o f Servi ces:
Co ntracto r shall p ro vi d e all o f the servi ces, materi als and p ro d ucts (herei n "Servi ces") generally
d escri bed i n Exhi bi t "B", acco rd i ng to a p erf o rmance sched ule, i f ap p li cable, as set f o rth i n sai d exhi bi t
(herei n "Perf o rmance Sched ule") . I f requested , Co ntracto r agrees to serve as an exp ert wi tness f o r
Co unty i n any thi rd p arty acti o n o r p ro ceed i ng ari si ng o ut o f thi s Co ntract.
Pay ment
The charges (herei n "Charges") f o r f urni shi ng the af o resai d Servi ces und er thi s Co ntract are set
f o rth i n Exhi bi t "A", i nclud i ng, i f ap p li cable, ho urly rates, uni t p ri ci ng, and exp ense, mi leage and co st
li mi ts. Sai d Charges shall be p resented mo nthly by i nvo i ce, and shall be d ue wi thi n thi rty (30) d ay s o f
recei p t unless p ay ment i s o therwi se set f o rth i n sai d Exhi bi t "A", and shall remai n i n ef f ect f o r the enti re
term o f thi s Co ntract, and any extensi o n hereo f . I n no event wi ll the co st to Co unty f o r Servi ces to be
p ro vi d ed und er thi s Co ntract, i nclud i ng d i rect no n-salary exp enses, exceed the Maxi mum Co ntract Pri ce
set f o rth at 2, p age o ne (1), abo ve.
Ti me f o r Perf o rmance
3. Co ntract Term:
Thi s Co ntract shall co mmence o n the Co ntract Begi nni ng Date set f o rth at 3, p age o ne (1),
abo ve. All Servi ces requi red to be p ro vi d ed by thi s Co ntract shall be co mp leted and read y f o r accep tance
no later than the Co ntract Termi nati o n Date set f o rth at 3, p age o ne (1), abo ve.
4. Ti me o f Agreement:
Thi s agreement shall co mmence o n No vember 1, 2012, and shall termi nate o n June 30, 2013,
excep t that Co ntracto r agrees that Co unty may renew thi s co ntract f ro m y ear to y ear up to three
ad d i ti o nal y ears thereaf ter by amend ment, up o n ap p ro val o f the Bo ard o f Sup ervi so rs o r Purchasi ng
Agent and up o n reachi ng a mutual agreement as to the co st o f the wo rk.
Co unty and Co ntracto r agree that d amages to Co unty d ue to d elay s i n ti mely p ro vi d i ng Servi ces
i n acco rd ance wi th the af o resai d Perf o rmance Sched ule and Co ntract Termi nati o n Date are i mp racti cal
and d i f f i cult to ascertai n. Theref o re, i f 4 at p age o ne (1) hereo f shall i nd i cate a d ai ly amo unt as
Li qui d ated Damages, Co unty shall have the ri ght to assess sai d d ai ly sum, no t as a p enalty , but as and
f o r d amages to Co unty d ue to d elay s i n p ro vi d i ng Servi ces no t i n acco rd ance wi th the sai d Perf o rmance
Sched ule, o r later than the Co ntract Termi nati o n Date (herei n "Delay"). Li qui d ated Damages shall be
o f f set agai nst amo unts o wi ng to Co ntracto r, i nclud i ng retenti o n sums.
To the extent that any Delay i s a result o f matters o r ci rcumstances who lly bey o nd the co ntro l o f
Co ntracto r, Co unty may excuse sai d Li qui d ated Damages; p ro vi d ed ho wever, that Co unty may co nd i ti o n
such excuse up o n Co ntracto r havi ng gi ven p ro mp t no ti ce to Co unty o f such d elay i mmed i ately by
telep ho ne and thereaf ter by wri tten exp lanati o n wi thi n a reaso nable ti me. The ti me f o r Co ntracto r' s
p erf o rmance shall be extend ed by the p eri o d o f d elay , o r such o ther p eri o d as Co unty may elect.
6. Ti me o f the Essence:
Ti me i s o f the essence wi th resp ect to Co ntracto r' s p erf o rmance und er thi s Co ntract. Delay i n
meeti ng the ti me co mmi tments co ntemp lated herei n wi ll result i n the assessment o f li qui d ated d amages,
i f i nd i cated at 4 at p age o ne (1), hereo f . I f Li qui d ated Damages are no t so i nd i cated , d amages shall be
as o therwi se p ro vi d ed by law.
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Insurance
7. Commercial General L iab ilit y Insurance: (Count y R esolut ion No. 90674)
If 7 at page one (1) hereof shall ind icat e a Commercial General L iab ilit y insurance policy is
req uired , Cont ract or shall prompt ly prov id e proof of such insurance ev id enced b y a cert if icat e of
insurance w it h properly execut ed end orsement s at t ached , w hich insurance shall includ e t he f ollow ing:
(i) Broad f orm cov erage f or liab ilit y f or d eat h or b od ily inj ury t o a person or
persons, and f or propert y d amage, comb ined single limit cov erage, in t he
minimum amount ind icat ed at said 7;
(ii) An end orsement naming Count y as an ad d it ional insured und er
said policy , w it h respect t o claims or suit s arising f rom t he Serv ices
prov id ed or t he relat ionships creat ed und er t his Cont ract ;
(iii) A prov ision t hat said insurance shall b e primary and ot her insurance
maint ained b y t he Count y of Nev ad a shall b e excess only and not cont rib ut ing
w it h Cont ract or' s insurance;
(iv ) A prov ision t hat said insurance shall prov id e f or t hirt y (30) d ay s w rit t en
not ice t o Count y of any t erminat ion or change in cov erage prot ect ion, or
red uct ion in cov erage limit s (except t en (10) d ay s not ice f or non- pay ment of
premium).
8. Aut omob ile L iab ilit y Insurance: (Count y R esolut ion No. 90676)
If 8 at page one (1) hereof shall req uire eit her a Business R at ed or a Commercial Aut omob ile
L iab ilit y insurance policy , f or each v ehicle used includ ing non- ow ned and hired aut omob iles, Cont ract or
shall prompt ly prov id e proof of such insurance ev id enced b y a cert if icat e of insurance w it h properly
execut ed end orsement s at t ached , w hich insurance shall includ e t he f ollow ing prov isions:
(i) L iab ilit y prot ect ion f or d eat h or b od ily inj ury t o a person or persons,
propert y d amage, and uninsured and und erinsured cov erage, comb ined single
limit cov erage, in t he minimum amount ind icat ed at said 8;
premium).
If 8 at page one (1) hereof shall req uire a Personal Aut o policy , f or each v ehicle used includ ing
non- ow ned and hired aut omob iles, Cont ract or shall prompt ly prov id e proof of such insurance f or a
minimum of t hree hund red t housand d ollars, ($300, 000), in comb ined single limit s, and naming t he
Count y as ad d it ionally insured .
9. Worker' s Compensat ion: (Count y R esolut ion No. 90674)
If 9 at page one (1) hereof shall ind icat e a Worker' s Compensat ion insurance policy is
req uired , Cont ract or shall maint ain said policy as req uired b y law , and shall prompt ly prov id e proof of
such insurance ev id enced b y a cert if icat e of insurance, or ot her d ocument at ion accept ab le t o Count y .
Bef ore commencing t o ut iliz e employ ees in prov id ing Serv ices und er t his Cont ract , Cont ract or
w arrant s t hat it w ill comply w it h t he prov isions of t he Calif ornia L ab or Cod e, req uiring Cont ract or t o b e
insured f or w orker' s compensat ion liab ilit y or t o und ert ake a program of self -insurance t heref or.
10. Errors and Omissions:
If 10 at page one (1) hereof shall ind icat e Errors and Omissions insurance is req uired ,
Cont ract or shall maint ain eit her a prof essional liab ilit y or errors &omissions policy in t he minimum
amount ind icat ed , and shall prompt ly prov id e proof of such insurance ev id enced b y a cert if icat e of
insurance, or ot her d ocument at ion accept ab le t o Count y .
c:\d ocument s and set t ings\smcleran\local set t ings\t emporary Int ernet f iles\cont ent.out look\i4rps4ao\glenshire east ern co snow
remov al rev .d oc Cont ract or approv es t his page
Preparat ion Dat e: 09/27/2012 Page 3 of 10 ~ .' ' ~ ~ , ~ R ev ision Dat e: 06/01/09
11. Miscellaneous Insurance Provisions: (County R esolution No. 90675)
A ll p olicies of insurance req uired by th is Contract sh all remain in f ull f orce and ef f ect th rough out th e lif e
of th is Contract and sh all be p ayable on a "p er occurrence" basis unless County sp ecif ically consents to "claims
mad e" coverage. If th e County d oes consent to "claims mad e" coverage and if Contractor ch anges insurance
carriers d uring th e term of th is Contract or any extensions h ereof , th en Contractor sh all carry p rior acts
coverage.
Insurance af f ord ed by th e ad d itional insured end orsement sh all ap p ly as p rimary insurance, and oth er
insurance maintained by County, its of f icers, agents and/ or emp loyees, sh all be excess only and not
contributing w ith insurance req uired or p rovid ed und er th is agreement.
A t all times, Contractor sh all keep and maintain in f ull f orce and ef f ect th rough out th e d uration of
th is Contract, p olicies of insurance req uired by th is Contract w h ich p olicies sh all be issued by comp anies
w ith a Bests R ating of B+ or h igh er (B
+, g++,
A - , A , A + or A ++), or a Best' s F inancial Perf ormance
R ating (F PR ) of 6 or h igh er (6, 7, 8 or 9) accord ing to th e current Best' s Key R ating Guid e, or sh all be
issued by comp anies ap p roved by th e County R isk Manager. In th e event th e Best' s R ating or Bests
F PR sh all f all below th e rating req uired by th is p aragrap h , Contractor sh all be req uired to f orth w ith secure
alternate p olicies w h ich comp ly w ith th e rating req uired by th is p aragrap h , or be in material breach of th is
Contract.
F ailure to p rovid e and maintain th e insurance p olicies (includ ing Bests ratings), end orsements, or
certif icates of insurance req uired by th is Contract sh all constitute a material breach of th is agreement
(h erein "Material Breach "); and , in ad d ition to any oth er remed y available at law or oth erw ise, sh all serve
as a basis up on w h ich County may elect to susp end p ayments h ereund er, or terminate th is Contract, or
both . (See 14, 2, below , as th ese p rovisions ad d itionally ap p ly to subcontractors.)
12. Ind emnity:
Noth ing h erein sh all be construed as a limitation of Contractor' s liability, and Contractor sh all
ind emnif y, d ef end and h old h armless th e County and its of f icers, of f icials, emp loyees, agents and
volunteers f rom any and all liabilities, claims, d emand s, d amages, losses and exp enses (includ ing,
w ith out limitation, d ef ense costs and attorney f ees of litigation) w h ich result f rom th e negligent act, w illf ul
miscond uct, or error or omission of Contractor, excep t such loss or d amage w h ich w as caused by th e
sole negligence or w illf ul miscond uct of County or its of f icers, of f icials, emp loyees, agents and volunteers.
Personal Services
13. Contractor as Ind ep end ent:
In p rovid ing services h erein, Contractor, and th e agents and emp loyees th ereof , sh all act in an
ind ep end ent cap acity and as an ind ep end ent contractor and not as agents or emp loyees of County.
14. A ssignment and Subcontracting:
Excep t as sp ecif ically p rovid ed h erein, th e righ ts, resp onsibilities, d uties and Services to be
p erf ormed und er th is Contract are p ersonal to th e Contractor and may not be transf erred , subcontracted ,
or assigned w ith out th e p rior w ritten consent of County. Contractor sh all not substitute nor rep lace any
p ersonnel f or th ose sp ecif ically named h erein or in its p rop osal w ith out th e p rior w ritten consent of
County.
Contractor sh all cause and req uire each transf eree, subcontractor and assignee to comp ly w ith
th e insurance p rovisions set f orth h erein at 7, 8, 9, 10 and 11, to th e extent such insurance p rovisions
are req uired of Contractor und er th is Contract. F ailure of Contractor to so cause and req uire such
comp liance by each transf eree, subcontractor and assignee sh all constitute a Material Breach of th is
agreement, and , in ad d ition to any oth er remed y available at law or oth erw ise, sh all serve as a basis up on
w h ich County may elect to susp end p ayments h ereund er, or terminate th is Contract, or both .
15. Licensing and Permits:
Contractor w arrants (i) Contractor is q ualif ied and comp etent to p rovid e all Services und er th is
contract; (ii) Contractor and all emp loyees of Contractor h old all necessary and ap p rop riate licenses
th eref or, includ ing th ose licenses set f orth at 15, p age one (1) h ereof ; and , (iii) Contractor sh all obtain,
and remain in comp liance w ith , all p ermits necessary and ap p rop riate to p rovid e said Services.
Contractor sh all cause said licenses and p ermits to be maintained th rough out th e lif e of th is Contract.
F ailure to d o so sh all constitute a Material Breach of th is agreement, and , in ad d ition to any oth er remed y
available at law or oth erw ise, sh all serve as a basis up on w h ich County may elect to susp end p ayments
h ereund er, or terminate th is Contract, or both .
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Public Contracts
16. A cce ssibility (County R e solution No. 00190):
I t is th e p olicy of th e County of Ne vada th at all County se rvice s, p rograms, me e tings, activitie s
and f acilitie s sh all be acce ssible to all p e rsons, and sh all be in comp liance w ith th e p rovisions of th e
A me ricans With D isabilitie s A ct and T itle 24, Calif ornia Code of R e gulations. T o th e e x te nt th is Contract
sh all call f or Contractor to p rovide County contracte d se rvice s dire ctly to th e p ublic, Contractor sh all
ce rtif y th at said dire ct Se rvice s are and sh all be acce ssible to all p e rsons.
17. Nondiscriminatory Emp loy me nt:
I n p roviding Se rvice s h e re unde r, Contractor sh all not discriminate against any e mp loy e e or
ap p licant f or e mp loy me nt be cause of race , color, re ligion, age , se x , national origin, p olitical af f iliation,
ance stry , marital status or disability . T h is p olicy doe s not re q uire th e e mp loy me nt of unq ualif ie d p e rsons.
18. Prior Ne vada County Emp loy me nt (County R e solution No. 03- 35 3):
Ef f e ctive J uly 22, 2003, it is th e p olicy of th e County of Ne vada th at f orme r me mbe rs of th e Board
of Sup e rvisors, a f orme r CEO, or a f orme r Purch asing A ge nt, f or a p e riod of tw e lve (12) month s f ollow ing
th e last day of e mp loy me nt, sh all not e nte r into any re lationsh ip w h e re in th at f orme r e mp loy e e or f orme r
Board me mbe r re ce ive s dire ct re mune ration f rom a le gal e ntity th at, during th e last tw e lve (12) month s of
said e mp loy me nt or Board me mbe r's se rvice , e nte re d into a contract w ith , or re ce ive d a grant f rom th e
County of Ne vada. Provide d h ow e ve r, th at th is p roh ibition sh all not ap p ly to any e mp loy e e th at did not
p e rsonally ap p rove a contract w ith or grant to said le gal e ntity during th e last tw e lve (12) month s of said
e mp loy me nt, and sh all not ap p ly w h e n th e Board of Sup e rvisors did not ap p rove a contact w ith or grant to
said le gal e ntity during th e last tw e lve (12) month s of said Board me mbe r's se rvice .
A violation of th is p olicy sh all subj e ct Contractor to all of th e re me die s e nume rate d in said
re solution and as oth e rw ise p rovide d in law , w h ich re me die s sh all include but not be limite d to inj unctive
re lie f , cance llation and voiding of th is contract by County , a re turn of grant mone y , a cause of action f or
bre ach of contract, and e ntitle me nt to costs and re asonable attorne y f e e s in any action base d up on a
bre ach of contract unde r th is p rovision.
19. Cost D isclosure :
I n accordance w ith Gove rnme nt Code Se ction 75 5 0, sh ould a w ritte n re p ort be p re p are d unde r or
re q uire d by th e p rovisions of th is Contract, Contractor agre e s to state in a se p arate se ction of said re p ort
th e numbe rs and dollar amounts of all contracts and subcontracts re lating to th e p re p aration of said re p ort
D e f ault and T e rmination
20. T e rmination:
A M ate rial Bre ach of th is Contract p ursuant to th e te rms h e re of or oth e rw ise , in addition to any
oth e r re me dy available at law or oth e rw ise , sh all se rve as a basis up on w h ich County may e le ct to
imme diate ly susp e nd p ay me nts h e re unde r, or te rminate th is contract, or both , w ith out notice .
I f Contractor f ails to time ly p rovide in any manne r th e se rvice s mate rials and p roducts re q uire d
unde r th is Contract, or oth e rw ise f ails to p romp tly comp ly w ith th e te rms of th is Contract, or violate s any
ordinance , re gulation or oth e r law w h ich ap p lie s to its p e rf ormance h e re in, County may te rminate th is
Contract by giving f ive (5 ) day s w ritte n notice to Contractor.
Eith e r p arty may te rminate th is Contract f or any re ason, or w ith out cause , by giving th irty (30)
cale ndar day s w ritte n notice to th e oth e r, w h ich notice sh all be se nt by re giste re d mail in conf ormity
w ith th e notice p rovisions, be low . I n th e e ve nt of te rmination not th e f ault of th e Contractor, th e
Contractor sh all be p aid f or se rvice s p e rf orme d to th e date of te rmination in accordance w ith th e te rms of
th is Contract. Contractor sh all be e x cuse d f or f ailure to p e rf orm se rvice s h e re in if such p e rf ormance is
p re ve nte d by acts of God, strik e s, labor disp ute s or oth e r f orce s ove r w h ich th e Contractor h as no control.
County , up on giving six ty (60) cale ndar day s w ritte n notice to Contractor, sh all h ave th e righ t
to te rminate its obligations unde r th is Contract at th e e nd of any f iscal y e ar if th e County or th e State of
Calif ornia, as th e case may be , doe s not ap p rop riate f unds suf f icie nt to disch arge County 's obligations
coming due unde r th is contract.
M isce llane ous
21. Book s of R e cord and A udit Provision:
Contractor sh all maintain comp le te re cords re lating to th is Contract f or a p e riod of f ive (5 ) y e ars f rom th e
comp le tion of Se rvice s h e re unde r. Said re cords sh all include but not be limite d to bids and all sup p orting
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documents, or i g i na l entr y books, ca ncel ed checks, r ecei p ts, i nv oi ces, p a y r ol l r ecor ds i ncl udi ng subsi stence,
tr a v el a nd f i el d exp enses, tog ether w i th a g ener a l l edg er i temi z i ng a l l debi ts a nd cr edi ts
C ontr a ctor sha l l p er mi t C ounty to a udi t sa i d r ecor ds a s w el l a s such r el a ted r ecor ds of a ny busi ness
enti ty contr ol l ed by C ontr a ctor . Sa i d a udi t ma y be conducted on C ontr a ctor ' s p r emi ses or a t a l oca ti on
desi g na ted by C ounty , up on f i f teen (15) da y s noti ce. C ontr a ctor sha l l p r omp tl y r ef und a ny money s er r oneousl y
cha r g ed a nd sha l l be l i a bl e f or the costs of a udi t i f the a udi t esta bl i shes a n ov er -cha r g ed of f i v e p er cent (5%) or
mor e of the Ma xi mum C ontr a ct P r i ce.
22. I ntel l ectua l P r op er ty :
A l l or i g i na l p hotog r a p hs, di a g r a ms, p l a ns, documents, i nf or ma ti on, r ep or ts, comp uter code a nd a l l
r ecor da bl e medi a tog ether w i th a l l cop y r i g ht i nter ests ther eto (her ei n " I ntel l ectua l P r op er ty" ), w hi ch concer n or
r el a te to thi s C ontr a ct a nd w hi ch ha v e been p r ep a r ed by , f or or submi tted to C ontr a ctor , sha l l be the p r op er ty of
C ounty , a nd up on f i f teen (15) da y s dema nd ther ef or , sha l l be p r omp tl y del i v er ed to C ounty w i thout excep ti on.
P r ov i ded how ev er , f or p er sona l p ur p oses onl y a nd not f or commer ci a l , economi c or a ny other p ur p ose,
C ontr a ctor ma y r eta i n a cop y of C ontr a ctor ' s w or k p r oduct her eunder .
23. E nti r e A g r eement:
Thi s C ontr a ct r ep r esents the enti r e a g r eement of the p a r ti es, a nd no r ep r esenta ti ons ha v e been ma de
or r el i ed up on excep t a s set f or th her ei n. Thi s C ontr a ct ma y be a mended or modi f i ed onl y by w r i tten, f ul l y
executed a g r eement of the p a r ti es.
24. J ur i sdi cti on a nd Venue:
Thi s C ontr a ct sha l l be constr ued i n a ccor da nce w i th the l a w s of the Sta te of C a l i f or ni a a nd the p a r ti es
her eto a g r ee tha t v enue sha l l be i n Nev a da C ounty , C a l i f or ni a .
25. C omp l i a nce w i th A p p l i ca bl e La w s:
The C ontr a ctor sha l l comp l y w i th a ny a nd a l l f eder a l , sta te a nd l oca l l a w s, codes, or di na nces, r ul es a nd
r eg ul a ti ons w hi ch r el a te to, concer n of a f f ect the Ser v i ces to be p r ov i ded by thi s C ontr a ct.
26. Noti ces:
Thi s C ontr a ct sha l l be ma na g ed a nd a dmi ni ster ed on C ounty ' s beha l f by the dep a r tment a nd the
p er son set f or th a t 26, p a g e one (1) of thi s C ontr a ct, a nd a l l i nv oi ces sha l l be submi tted to a nd a p p r ov ed
by thi s Dep a r tment. I n a ddi ti on to p er sona l ser v i ce, a l l noti ces ma y be g i v en to C ounty a nd to C ontr a ctor
by f i r st cl a ss ma i l a ddr essed a s set f or th a t sa i d 26 Sa i d noti ces sha l l be deemed r ecei v ed the f i f th (5th)
da y f ol l ow i ng the da te of ma i l i ng or the ea r l i er da te of p er sona l ser v i ce, a s the ca se ma y be.
27. A uthor i ty :
A l l i ndi v i dua l s executi ng thi s C ontr a ct on beha l f of C ontr a ctor r ep r esent a nd w a r r a nt tha t they a r e
a uthor i z ed to execute a nd del i v er thi s C ontr a ct on beha l f of C ontr a ctor .
c:\documents a nd setti ng s\smcl er a n\l oca l setti ng s\temp or a r y I nter net f i l es\content. outl ook\i 4r p s4a o\g l enshi r e ea ster n co snow
r emov a l r ev . doc
C ontr a ctor a p p r ov es thi s p a g e
P r ep a r a ti on Da te: 09/27/2012 P a g e 6 of 10 ~ Rev i si on Da te: 06/01/09
IN WITNESS WHEREOF, the p a r ti es ha ve executed thi s Contr a ct ef f ecti ve on the Begi nni ng Da te,
a bove.
CONTRACTOR:
Na me:
Ti tl e:
Da ted:
COUNTY OF NEVADA:
Honor a bl e Ted Owens
Cha i r , Boa r d of Sup er vi s or s
Da ted:
Attes t:
Donna La ndi
Cl er k of the Boa r d
c:\documents a nd s etti ngs\s mcl er a n\l oca l s etti ngs\temp or a r y Inter net f i l es \content.outl ook\i 4 r p s 4 a o\gl ens hi r e ea s ter n co s now
r emova l r ev.doc Contr a ctor a p p r oves thi s p a ge
P r ep a r a ti on Da te: 09/27/2012 P a ge 7 of 10 Revi s i on Da te: 06/01/09
Exhibit A
SERVICES PROVIDED BY CONTRACTOR
WORK TO BE PERFORMED:
The Contractor s hal l be paid a f ixed price f or al l s ervices des cribed under this contract w ithin the
indicated dates regardl es s of the s now f al l amounts w ithin that period. The exception to this is
that "On Demand" s ervices s hal l be paid at an hourl y rate. Snow removal , road s anding and
s now pack removal s ervices are to be provided f rom November 1 , 201 2, through May 31 , 201 3.
Any w ork conducted betw een June 1 , 201 3, and June 30, 201 3, w il l be paid under "On
Demand" s ervices .
A. Snow Removal : Contractor s hal l begin s now pl ow ing operations at the time that s now
exceeds f our (4) inches in depth and s hal l continue until al l roads in the s ervice area have
been cl eared of al l f res h s now . Snow removal s hal l be of the entire w idth of pavement at al l
times .
B. Sanding Services : Contractor s hal l begin s anding w henever any one of the f ol l ow ing
occurs :
1 . The road is w et and the temperature is bel ow 32 degrees or expected to drop bel ow
32 degrees w ithin f our (4) hours ;
2. There is s now pack or ice on any of the roadw ay s s ubj ect to this contract;
3. When ins tructed to s and by the Department of Publ ic Works , the County Sherif f or the
Cal if ornia Highw ay Patrol .
C. Snow Pack Removal : Upon ces s ation of any individual s torm event, once al l f res h s now
has been removed, contractor s hal l commence removal of s now pack.
2. LOCATION OF WORK:
This contract f or s now removal , s now pack removal and s anding s ervices is f or s ervice on the
f ol l ow ing roads or in the f ol l ow ing dis tricts onl y :
G l ens hire Drive f rom White Hors e to Hirs chdal e Road: Hirs chdal e Road f rom
Truckee River to end of County maintained road.
Stampede Meadow s Road f rom Tow n of Truckee City l imits to the turnof f at Boca
Res ervoir.
Contractor s hal l bil l County f or time, equipment or material s us ed on the above roads w ithin
the County of Nevada onl y . County s hal l not be bil l ed f or w ork on any private roads or in
ether caunt~ es .
3. ON DEMAND SERVICES:
Any w ork conducted betw een June 1 , 201 3, and June 30, 201 3, s hal l be paid under "On
Demand" s ervices . Contractor s hal l commence w ork on the l is ted roads betw een June 1 , 201 3,
and June 30, 201 3, onl y upon demand of County . County res erves the right to cl os e thes e
c:\documents and s ettings\s mcl eran\l ocal s ettings\temporary Internet f il es \content.outl ook\i4rps 4ao\gl ens hire eas tern co s now
removal rev.doc Contractor approves this page
Preparation Date: 09/27/201 2 Page S of 1 0 ~ ~ Revis ion Date: 06/01 /09
i
roads i n l i e u of m ai n t ai n i n g t he m . On De m an d se rv i c e s shal l be p ai d at t he hou rl y rat e s
i n di c at e d be l ow:
ITEM
NO.
ITEMIZED HOURLY RATE
1 . Mot or Grade r $1 20.00
2. Al l Whe e l Dri v e Loade r $1 40.00
3. Rot a Sn ow Bl owe r $285.00
4. Pl ow Tru c k $1 05.00
5. San di n Se rv i c e s $1 05.00
6. San d Tru c k $1 05.00
7 . San d (p e r t on ) Cost + 1 5%
4. PRIORITY OF ROADS TO BE PLOWED OR SANDED:
Con t rac t or shal l c om m e n c e work on an d g i v e p ri ori t y t o t he roads i n t he f ol l owi n g orde r:
Gl e n shi re Dri v e an d Whi t e Horse t o Hi rsc hdal e Road.
5. EQUIPMENT:
Con t rac t or shal l p rov i de c hai n s f or al l e qu i p m e n t u se d u n de r t hi s Con t rac t . Con t rac t or shal l
p rov i de a m e c han i c at al l t i m e s i n orde r t o assu re i m m e di at e re p ai r of al l e qu i p m e n t du ri n g a
st orm . Bac k-u p e qu i p m e n t shal l be av ai l abl e so t hat down t i m e of an y p i e c e of re qu i re d
e qu i p m e n t shal l n ot e xc e e d si x hou rs.
Equ i p m e n t shal l be e qu al t o t he f ol l owi n g :
1 . On e al l whe e l dri v e m ot org rade r e qu i v al e n t t o Cat e rp i l l ar 1 43 e qu i p p e d wi t h f ron t
p l ow.
2. On e al l whe e l dri v e l oade r e qu i v al e n t t o a Cat e rp i l l ar Mode l 950 e qu i p p e d wi t h a
re v e rsi bl e sn owp l ow bl ade .
3. On e rot ary sn ow p l ow t o hav e a m i n i m u m c ap ac i t y of 1 ,500 t on s p e r hou r.
4. On e 3-5 t on san d t ru c k wi t h a san di n g u n i t c ap abl e of sp re adi n g san d on t he roads.
5. On e p l ow t ru c k wi t h 1 1 -f oot bl ade .
6. DAMAGE TO COUNTY ROADS OR PRIVATE PROPERTY:
Du e c are shal l be e xe rc i se d t o av oi d i n j u ry t o e xi st i n g road i m p rov e m e n t s or f ac i l i t i e s an d
adj ac e n t p rop e rt y . If su c h obj e c t s are i n j u re d or dam ag e d by re ason of t he Con t rac t or' s
op e rat i on s, t he y shal l be re p ai re d, re p l ac e d or re st ore d at t he Con t rac t or' s e xp e n se .
Con t rac t or shal l n ot i f y t he Con t rac t Adm i n i st rat or i m m e di at e l y or as soon as i s p ossi bl e af t e r t he
oc c u rre n c e of an y dam ag e or i n j u ry t o p e rson or p rop e rt y whi l e c on du c t i n g sn ow re m ov al , sn ow
p ac k re m ov al or san di n g op e rat i on s on be hal f of Cou n t y .
Al l dam ag e re su l t i n g f rom t he Con t rac t or' s sn ow re m ov al , sn ow p ac k re m ov al or san di n g work
t o p ri v at e p rop e rt y shal l be re p ai re d by Con t rac t or wi t hi n a t wo we e k p e ri od af t e r wri t t e n
n ot i f i c at i on by t he Cou n t y or t he p rop e rt y own e r. An e xt e n si on of t i m e m ay be ap p rov e d i n
e xc e ss of t he t wo we e k p e ri od i f re qu e st e d i n wri t i n g by t he Con t rac t or. The re qu e st shal l st at e
c :\doc u m e n t s an d se t t i n g s\sm c l e ran \l oc al se t t i n g s\t e m p orary In t e rn e t f i l e s\c on t e n t.ou t l ook\i 4rp s4aol g i e n shi re e ast e rn c o sn ow
re m ov al re v .doc Con t rac t or ap p rov e s t hi s p ag e
Pre p arat i on Dat e : 09/27 /201 2 Pag e 9 of 1 0 ~~ Re v i si on Dat e : 06/01 /09
the reasons and p eri od of ti me f or the req u est. Any work not comp leted by the C ontractor wi thi n
the desi gnated ti me p eri od may be done by the C ou nty and the cost dedu cted f rom moni es du e
C ontractor.
Wi th resp ect to any damage done to C ou nty roadways, u p on recei v i ng a rep ort of su ch damage
or u p on di scov ery of su ch damage, C ou nty shall cau se sai d damage to be rep ai red. C ontractor
shall be f i nanci ally li able f or su ch rep ai rs. Any amou nts req u i red to cov er damage to C ou nty
roadways may be dedu cted f rom any money du e to C ontractor. I f no money i s du e, C ontractor
agrees to rei mbu rse C ou nty wi thi n 30 days of recei p t of a bi ll theref or.
I nteri m i nsp ecti ons wi ll be made f rom ti me to ti me i n addi ti on to a f i nal i nsp ecti on, whi ch wi ll be
condu cted by C ou nty f or the p ri or season bef ore Ju ne 15 of the cu rrent year.
The C ontractor shall be resp onsi ble f or any li abi li ty i mp osed by law and f or i nj u ri es to or death
of any p erson or damage to p rop erty resu lti ng f rom any cau se whatsoev er du ri ng p rogress of
the work.
7. MAI NTENANC E OF DRI VEWAYS:
C ontractor shall make ev ery ef f ort to av oi d f i lli ng p ri v ate dri v eways wi th snow du ri ng the snow
remov al op erati ons. I t i s recogni zed that i t i s i mp ossi ble to comp letely av oi d same bu t
C ontractor shall u se i ts best ef f ort to mi ni mi ze su ch obstru cti on when u si ng p low tru cks,
motorgraders and loaders. C ontractor i s not req u i red to remov e snow f rom dri v eways u nless, i n
the op i ni on of the C ontract Admi ni strator, an excessi v e amou nt has been p laced i n dri v eways.
Snow shall not be p laced i n dri v eways when u si ng loaders and blowers.
c:\docu ments and setti ngs\smcleran\local setti ngs\temp orary I nternet f i les\content. ou tlook\i 4 rp s4 ao\glenshi re eastern co snow
remov al rev . doc c-~~ C ontractor ap p rov es thi s p age
P rep arati on Date: 09/27/2012 P age 10 of 10 \ J~ Rev i si on Date: 06/01/09
v
1. COMPENSATION:
Contractor shall b i ll County monthly b ased upon seven (7) equal i ncrements of the total contract
amount. A monthly statement shall b e due at the offi ce of the County representati ve on or
b efore the tenth day of the month. Upon approval of the County representati ve County shall
ex pedi ti ously process the statement for payment.
At the sole di screti on of the County, should ex traordi nary snow events occur, County may enter
i nto negoti ati ons wi th Contractor for change orders and i ni ti ate " hourly rate" i nvoi ci ng b ased
upon equi pment rates i ndi cated under " On Demand" servi ces.
Payment of the retenti on provi ded for i n the contract shall b e made after completi on of the snow
removal season b ut not pri or to completi on of all repai rs to ex i sti ng roadway faci li ti es.
2. INVOICES:
Invoi ces for snow removal, sandi ng and snow pack removal shall b e sub mi tted monthly.
Invoi ces to reflect one-seventh (1/7) of the total contract amount.
Any work conducted b etween June 1, 2013, and June 30, 2013, shall b e pai d under " On
Demand" servi ces. Contractor shall commence work on the li sted roads b etween June 1, 2013,
and June 30, 2013, only upon demand of County. County reserves the ri ght to close these
roads i n li eu of mai ntai ni ng them. On Demand servi ces shall b e pai d at the hourly rates
i ndi cated b elow:
ITEM
NO.
1. Motor Grader $120.00
2. All Wheel Dri ve Loader $140.00
3. Rotary Snow Blower $285.00
4. Plow Truck $105.00
5. Sandi n Servi ces $105.00
6. Sand Truck $105.00
7. Sand per ton Cost + 15%
c:\documents and setti ngs\smcleran\local setti ngs\temporary Internet fi les\content.outlook\i 4rps4ao\glenshi re eastern co snow
removal rev.doc Contractor approves thi s page
Preparati on Date: 09/27/2012 Page 11 of 11 ` ~Revi si on Date: 06/01/09
~ , ~ . , ~ ~ ;
COUNTYOFNEVADA
~ ~ ~ COMMUNITYDEVELOPMENTAGENCY
x ~ DEPARTMENTOFPUBLICWORKS
, . . .
>{d
~ ~ ~ ~ , 950 MAIDUAVENUE, NEVADACITY, CA 95959-8617
n"~ -~ (530) 265-1411 FAX(530) 265-9849 w~ vw. mynevadacounty. com
Steven L. Decamp
Communi ty Devel opment Ag ency Di r ector
September 27, 2012
THEHONORABLEBOARDOFSUPERVISORS
ERICROODADMINISTRATIVECENTER
950 MAIDUAVENUE
NEVADACITY, CA95959-8600
DATEOFMEETING October 9, 2012
Steve Cas tl eber r y
Di r ector of Publ i c Wor k s
Fi l e: 650. 153 004
/ ~ '
SUBJECT: Appr oval of Contr act Renewal between the County of Nevada and Al Pombo,
Inc. f or Snow Removal , Road Sandi ng and Snow Pack Removal f or the Hobar t
Mi l l s -Rus s el l Val l ey ar ea of Eas ter n Nevada County.
FUNDING: The pr oj ect i s i ncl uded i n the FY2012/ 13 r oad mai ntenance budg et i n the amount
of $27, 540. Thes e f unds ar e f r om g as tax dol l ar s .
BACKGROUND:
In Jul y of 2011, the Boar d of Super vi s or s author i zed adver ti s i ng f or s now r emoval , r oad s andi ng
and s now pack r emoval s er vi ces . The contr act was appr oved wi th the opti on to r enew the
contr act f or up to thr ee year s wi th Boar d of Super vi s or s ' appr oval . On September 27, 2011, the
Boar d awar ded the contr act to Al Pombo, Inc. to per f or m thes e s er vi ces (Res ol uti on 11-469), f or
a contr act amount of $27, 000. The contr act wor k by Al Pombo, Inc. to date has been per f or med
to the County' s s ati s f acti on.
The Depar tment of Publ i c Wor k s des i r es to enter i nto a new contr act wi th Al Pombo, Inc. f or
Fi s cal Year 2012/ 13, i n the contr act amount of $27, 540. 00. Thi s new contr act i ncl udes a
neg oti ated 2%cos t i ncr eas e over the f or mer contr act to adj us t f or i ncr eas ed f uel cos ts over the
pr evi ous year .
STEVECASTLEBERRY, DIRECTOR
SC: MM: k e
RESOLUTION No.
NEVADA AND AL POMBO, INC. FOR SNOW REMOVAL, ROAD SANDING
AND SNOW PACK REMOVAL FOR THE HOBART MILLS-RUSSELL
VALLEY AREA OF EASTERN NEVADA COUNTY.
WHEREAS, the Board of Su p erv i s ors , by Res olu ti on 11-469, ap p rov ed a c ontrac t wi th
Al Pombo, Inc . i n the amou nt of $27,000; and
WHEREAS, the p arti es des i re to enter i nto a new c ontrac t term from Nov ember 1, 2012,
to Ju ne 30, 2013, and u p date the amou nt for c ontrac t s erv i c es ; and
WHEREAS, the Cou nty has neg oti ated a new c ontrac t p ri c e i n the amou nt of $27,540.00
for the term of Nov ember 1, 2012, to Ju ne 30, 2013; and
WHEREAS, fu nds are av ai lable i n bu dg et 1114-30107-703-1000/521140, i n an amou nt
s u ffi c i ent to ac c omp li s h the work.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Nev ada Cou nty Board of
Su p erv i s ors ap p rov es the Contrac t Ag reement between the Cou nty of Nev ada and Al Pombo,
Inc . and au thori z es the Chai r of the Board of Su p erv i s ors to exec u te the c ontrac t on behalf of the
Cou nty of Nev ada.
AI Pombo, Inc.
( her ei n "Contr actor") , wher ei n' County desi r es to r etai n a per son or enti ty to pr ovi de the f ol l owi ng ser vi ces,
(1) Snow r emoval , r oad sandi ng and snow pack r emoval f or the Hobar t M i l i s and
Russel l Val l ey ar eas of Easter n Nevada County
SUM M ARY OF M ATERIAL TERM S
(2) . M axi mum Contr act Pr i ce: $27,540. 00
(3) Contr act Beg i nni ng Date: 11/01/2012 Contr act Ter mi nati on Date: 6/30/2013
(4) Li qui dated Damag es: n/a
INSURANCE POLICIES
Desi g nate al l r equi r ed pol i ci es: Req'd Not Req'd
LICENSES
(15) Contr actor shal l mai ntai n the appr opr i ate Cal i f or ni a Depar tment of M otor Vehi cl e l i cense
NOTICE $IDENTIFICATION
AI Pombo, Inc. Depar tment of Publ i c Wor ks
PO Box 1102 950 M ai du Avenue
Tr uckee, CA 96160 Nevada Ci ty, Cal i f or ni a 95959
Contact Per son: AI Pombo Contact Per son: M i ke M cCor mack
( 530) 587-4112 ( 530) 265-1712
e-mai l : al pombo( a~ sbcg l obal . net e-mai l : mi ke. mccor mack@co. nevada. ca. us
Or g Code: 1114-30107-703-1000/521140
Cor por ati on: X Cal i f . , Other , LLC, Non-pr of i t
Par tner shi p: Cal i f . , Other , LLP, Li mi ted
Per son: Indi v. , Dba, Assn Other
EDD: Independent Contr actor Wor ksheet Requi r ed: Yes X No
HIPAA: Schedul e of Requi r ed Pr ovi si ons ( Exhi bi t D) : Yes X No
ATTACHM ENTS
c:\documents and setti ng s\smcl er an\l ocal setti ng s\tempor ar y Inter net f i l es\content. outl ook\i 4r ps4ao\hobar t mi l l s r ussel l vl y 2012
snow r emoval r ev. doc Contr actor appr oves thi s pag e
Pr epar ati on Date: 09/27/2012 Pag e 1 of 10 Revi si on Date: 06/01/09
Terms
Servi ces
Co ntracto r shall p ro vi de all o f the servi ces, materi als and p ro ducts (herei n "Servi ces") generally
descri bed i n Exhi bi t "B", acco rdi ng to a p erf o rmance schedule, i f ap p li cable, as set f o rth i n sai d exhi bi t
(herei n "Perf o rmance Schedule") . I f requested, Co ntracto r agrees to serve as an exp ert wi tness f o r
Co unty i n any thi rd p arty acti o n o r p ro ceedi ng ari si ng o ut o f thi s Co ntract.
Pay ment
The charges (herei n "Charges") f o r f urni shi ng the af o resai d Servi ces under thi s Co ntract are set
f o rth i n Exhi bi t "A", i ncludi ng, i f ap p li cable, ho urly rates, uni t p ri ci ng, and exp ense, mi leage and co st
li mi ts. Sai d Charges shall be p resented mo nthly by i nvo i ce, and shall be due wi thi n thi rty (30) day s o f
p ro vi ded under thi s Co ntract, i ncludi ng di rect no n-salary exp enses, exceed the Maxi mum Co ntract Pri ce
3. Co ntract Term:
abo ve. All Servi ces requi red to be p ro vi ded by thi s Co ntract shall be co mp leted and ready f o r accep tance
addi ti o nal y ears thereaf ter by amendment, up o n ap p ro val o f the Bo ard o f Sup ervi so rs o r Purchasi ng
5. Li qui dated Damages:
Co unty and Co ntracto r agree that damages to Co unty due to delay s i n ti mely p ro vi di ng Servi ces
i n acco rdance wi th the af o resai d Perf o rmance Schedule and Co ntract Termi nati o n Date are i mp racti cal
and di f f i cult to ascertai n. Theref o re, i f 4 at p age o ne (1) hereo f shall i ndi cate a dai ly amo unt as
Li qui dated Damages, Co unty shall have the ri ght to assess sai d dai ly sum, no t as a p enalty , but as and
f o r damages to Co unty due to delay s i n p ro vi di ng Servi ces no t i n acco rdance wi th the sai d Perf o rmance
Schedule, o r later than the Co ntract Termi nati o n Date (herei n "Delay"). Li qui dated Damages shall be
o f f set agai nst amo unts o wi ng to Co ntracto r, i ncludi ng retenti o n sums.
Co ntracto r, Co unty may excuse sai d Li qui dated Damages; p ro vi ded ho wever, that Co unty may co ndi ti o n
such excuse up o n Co ntracto r havi ng gi ven p ro mp t no ti ce to Co unty o f such delay i mmedi ately by
p erf o rmance shall be extended by the p eri o d o f delay , o r such o ther p eri o d as Co unty may elect.
Ti me i s o f the essence wi th resp ect to Co ntracto r' s p erf o rmance under thi s Co ntract. Delay i n
meeti ng the ti me co mmi tments co ntemp lated herei n wi ll result i n the assessment o f li qui dated damages,
i f i ndi cated at 4 at p age o ne (1), , hereo f . I f Li qui dated Damages are no t so i ndi cated, damages shall be
as o therwi se p ro vi ded by law.
v\
c:\do cuments and setti ngs\smcleran\lo cal setti ngs\temp o rary I nternet f i les\co ntent.o utlo o k\i 4rp s4ao\ho bart mi lls russell vly 2012
sno w remo val rev.do c Co ntracto r ap p ro ves thi s p age
Prep arati o n Date: 09/27/2012 Page 2 o f 10 R evi si o n Date: 06/01/09
Insurance
7. Commercial General L iab ilit y Insurance: (Count y R esolut ion No. 90674)
If 7 at page one (1) hereof shall ind icat e a Commercial General L iab ilit y insurance policy is
req uired , Cont ract or shall prompt ly prov id e proof of such insurance ev id enced b y a cert if icat e of
insurance w it h properly execut ed end orsement s at t ached , w hich insurance shall includ e t he f ollow ing:
(i) Broad f orm cov erage f or liab ilit y f or d eat h or b od ily inj ury t o a person or
persons, and f or propert y d amage, comb ined single limit cov erage, in t he
minimum amount ind icat ed at said 7;
premium).
8. Aut omob ile L iab ilit y Insurance: (Count y R esolut ion No. 90676)
If 8 at page one (1) hereof shall req uire eit her a Business R at ed or a Commercial Aut omob ile
L iab ilit y insurance policy , f or each v ehicle used includ ing non- ow ned and hired aut omob iles, Cont ract or
shall prompt ly prov id e proof of such insurance ev id enced b y a cert if icat e of insurance w it h properly
execut ed end orsement s at t ached , w hich insurance shall includ e t he f ollow ing prov isions:
(i) L iab ilit y prot ect ion f or d eat h or b od ily inj ury t o a person or persons,
propert y d amage, and uninsured and und erinsured cov erage, comb ined single
limit cov erage, in t he minimum amount ind icat ed at said 8;
premium).
If 8 at page one (1) hereof shall req uire a Personal Aut o policy , f or each v ehicle used includ ing
non- ow ned and hired aut omob iles, Cont ract or shall prompt ly prov id e proof of such insurance f or a
minimum of t hree hund red t housand d ollars, ($300, 000), in comb ined single limit s, and naming t he
Count y as ad d it ionally insured .
9. Worker' s Compensat ion: (Count y R esolut ion No. 90674)
If 9 at page one (1) hereof shall ind icat e a Worker' s Compensat ion insurance policy is
req uired , Cont ract or shall maint ain said policy as req uired b y law , and shall prompt ly prov id e proof of
such insurance ev id enced b y a cert if icat e of insurance, or ot her d ocument at ion accept ab le t o Count y .
Bef ore commencing t o ut iliz e employ ees in prov id ing Serv ices und er t his Cont ract , Cont ract or
w arrant s t hat it w ill comply w it h t he prov isions of t he Calif ornia L ab or Cod e, req uiring Cont ract or t o b e
insured f or w orker' s compensat ion liab ilit y or t o und ert ake a program of self -insurance t heref or.
10. Errors and Omissions:
If 10 at page one (1) hereof shall ind icat e Errors and Omissions insurance is req uired ,
Cont ract or shall maint ain eit her a prof essional liab ilit y or errors &omissions policy in t he minimum
amount ind icat ed , and shall prompt ly prov id e proof of such insurance ev id enced b y a cert if icat e of
insurance, or ot her d ocument at ion accept ab le t o Count y .
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snow remov al rev .d oc Cont ract or approv es t his page
Preparat ion Dat e: 09/27/2012 Page 3 of 10 ~R ev ision Dat e: 06/01/09
11. Miscellaneous Insurance Provisions: (County Resolution No. 90675)
A ll p olicies of insurance req uired by th is Contract sh all remain in full force and effect th rough out th e life
of th is Contract and sh all be p ayable on a "p er occurrence" basis unless County sp ecifically consents to "claims
mad e" coverage. If th e County d oes consent to "claims mad e" coverage and if Contractor ch anges insurance
carriers d uring th e term of th is Contract or any extensions h ereof, th en Contractor sh all carry p rior acts
coverage.
Insurance afford ed by th e ad d itional insured end orsement sh all ap p ly as p rimary insurance, and oth er
insurance maintained by County, its officers, agents and/ or emp loyees, sh all be excess only and not
contributing w ith insurance req uired or p rovid ed und er th is agreement.
A t all times, Contractor sh all keep and maintain in full force and effect th rough out th e d uration of
th is Contract, p olicies of insurance req uired by th is Contract w h ich p olicies sh all be issued by comp anies
w ith a B est' s Rating of B + or h igh er (B
+, g++,
A - , A , A + or A ++), or a B ests F inancial Performance
Rating (F PR) of 6 or h igh er (6, 7, 8 or 9) accord ing to th e current B ests Key Rating Guid e, or sh all be
issued by comp anies ap p roved by th e County Risk Manager. In th e event th e B est' s Rating or B est' s
F PR sh all fall below th e rating req uired by th is p aragrap h , Contractor sh all be req uired to forth w ith secure
alternate p olicies w h ich comp ly w ith th e rating req uired by th is p aragrap h , or be in material breach of th is
Contract.
F ailure to p rovid e and maintain th e insurance p olicies (includ ing B ests ratings), end orsements, or
certificates of insurance req uired by th is Contract sh all constitute a material breach of th is agreement
(h erein "Material B reach "); and , in ad d ition to any oth er remed y available at law or oth erw ise, sh all serve
as a basis up on w h ich County may elect to susp end p ayments h ereund er, or terminate th is Contract, or
both . (See 14, 2, below , as th ese p rovisions ad d itionally ap p ly to subcontractors.)
12. Ind emnity:
Noth ing h erein sh all be construed as a limitation of Contractor' s liability, and Contractor sh all
ind emnify, d efend and h old h armless th e County and its officers, officials, emp loyees, agents and
volunteers from any and all liabilities, claims, d emand s, d amages, losses and exp enses (includ ing,
w ith out limitation, d efense costs and attorney fees of litigation) w h ich result from th e negligent act, w illful
miscond uct, or error or omission of Contractor, excep t such loss or d amage w h ich w as caused by th e
sole negligence or w illful miscond uct of County or its officers, officials, emp loyees, agents and volunteers.
Personal Services
13. Contractor as Ind ep end ent:
In p rovid ing services h erein, Contractor, and th e agents and emp loyees th ereof, sh all act in an
ind ep end ent cap acity and as an ind ep end ent contractor and not as agents or emp loyees of County.
14. A ssignment and Subcontracting:
Excep t as sp ecifically p rovid ed h erein, th e righ ts, resp onsibilities, d uties and Services to be
p erformed und er th is Contract are p ersonal to th e Contractor and may not be transferred , subcontracted ,
or assigned w ith out th e p rior w ritten consent of County. Contractor sh all not substitute nor rep lace any
p ersonnel for th ose sp ecifically named h erein or in its p rop osal w ith out th e p rior w ritten consent of
County.
Contractor sh all cause and req uire each transferee, subcontractor and assignee to comp ly w ith
th e insurance p rovisions set forth h erein at 7, 8, 9, 10 and 11, to th e extent such insurance p rovisions
are req uired of Contractor und er th is Contract. F ailure of Contractor to so cause and req uire such
comp liance by each transferee, subcontractor and assignee sh all constitute a Material B reach of th is
agreement, and , in ad d ition to any oth er remed y available at law or oth erw ise, sh all serve as a basis up on
w h ich County may elect to susp end p ayments h ereund er, or terminate th is Contract, or both .
15. Licensing and Permits:
Contractor w arrants (i) Contractor is q ualified and comp etent to p rovid e all Services und er th is
contract; (ii) Contractor and all emp loyees of Contractor h old all necessary anc_ i ap p rop riate licenses
th erefor, includ ing th ose licenses set forth at 15, p age one (1) h ereof; and , (iii) Contractor sh all obtain,
and remain in comp liance w ith , all p ermits necessary and ap p rop riate to p rovid e said Services.
Contractor sh all cause said licenses and p ermits to be maintained th rough out th e life of th is Contract.
F ailure to d o so sh all constitute a Material B reach of th is agreement, and , in ad d ition to any oth er remed y
available at law or oth erw ise, sh all serve as a basis up on w h ich County may elect to susp end p ayments
h ereund er, or terminate th is Contract, or both .
c:\d ocuments and settings\smcleran\local settings\temp orary Internet files\content.outlook\i4rp s4ao\h obart mills russell vly 2012
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Contractor ap p roves th is p age
Prep aration Date: 09/ 27/ 2012 Page 4 of 10 Revision Date: 06/ 01/ 09
Public Contracts
16. A cce ssibility (County R e solution No. 00190):
I t is the p olicy of the County of Ne vada that all County se rvice s, p rograms, me e tings, activitie s
and f acilitie s shall be acce ssible to all p e rsons, and shall be in comp liance w ith the p rovisions of the
A me ricans With D isabilitie s A ct and T itle 24, Calif ornia Code of R e gulations. T o the e x te nt this Contract
shall call f or Contractor to p rovide County contracte d se rvice s dire ctly to the p ublic, Contractor shall
ce rtif y that said dire ct Se rvice s are and shall be acce ssible to all p e rsons.
17. Nondiscriminatory Emp loy me nt:
I n p roviding Se rvice s he re unde r, Contractor shall not discriminate against any e mp loy e e or
ap p licant f or e mp loy me nt be cause of race , color, re ligion, age , se x , national origin, p olitical af f iliation,
ance stry , marital status or disability . T his p olicy doe s not re q uire the e mp loy me nt of unq ualif ie d p e rsons.
18. Prior Ne vada County Emp loy me nt (County R e solution No. 03- 35 3):
Ef f e ctive J uly 22, 2003, it is the p olicy of the County of Ne vada that f orme r me mbe rs of the Board
of Sup e rvisors, a f orme r CEO, or a f orme r Purchasing A ge nt, f or a p e riod of tw e lve (12) months f ollow ing
the last day of e mp loy me nt, shall not e nte r into any re lationship w he re in that f orme r e mp loy e e or f orme r
Board me mbe r re ce ive s dire ct re mune ration f rom a le gal e ntity that, during the last tw e lve (12) months of
said e mp loy me nt or Board me mbe r's se rvice , e nte re d into a contract w ith, or re ce ive d a grant f rom the
County of Ne vada. Provide d how e ve r, that this p rohibition shall not ap p ly to any e mp loy e e that did not
p e rsonally ap p rove a contract w ith or grant to said le gal e ntity during the last tw e lve (12) months of said
e mp loy me nt, and shall not ap p ly w he n the Board of Sup e rvisors did not ap p rove a contact w ith or grant to
said le gal e ntity during the last tw e lve (12) months of said Board me mbe r's se rvice .
A violation of this p olicy shall subj e ct Contractor to all of the re me die s e nume rate d in said
re solution and as othe rw ise p rovide d in law , w hich re me die s shall include but not be limite d to inj unctive
re lie f , cance llation and voiding of this contract by County , a re turn of grant mone y , a cause of action f or
bre ach of contract, and e ntitle me nt to costs and re asonable attorne y f e e s in any action base d up on a
bre ach of contract unde r this p rovision.
19. Cost D isclosure :
I n accordance w ith Gove rnme nt Code Se ction 75 5 0, should a w ritte n re p ort be p re p are d unde r or
re q uire d by the p rovisions of this Contract, Contractor agre e s to state in a se p arate se ction of said re p ort
the numbe rs and dollar amounts of all contracts and subcontracts re lating to the p re p aration of said re p ort
D e f ault and T e rmination
20. T e rmination:
A M ate rial Bre ach of this Contract p ursuant to the te rms he re of or othe rw ise , in addition to any
othe r re me dy available at law or othe rw ise , shall se rve as a basis up on w hich County may e le ct to
imme diate ly susp e nd p ay me nts he re unde r, or te rminate this contract, or both, w ithout notice .
I f Contractor f ails to time ly p rovide in any manne r the se rvice s mate rials and p roducts re q uire d
unde r this Contract, or othe rw ise f ails to p romp tly comp ly w ith the te rms of this Contract, or violate s any
ordinance , re gulation or othe r law w hich ap p lie s to its p e rf ormance he re in, County may te rminate this
Contract by giving f ive (5 ) day s w ritte n notice to Contractor.
Eithe r p arty may te rminate this Contract f or any re ason, or w ithout cause , by giving thirty (30)
cale ndar day s w ritte n notice to the othe r, w hich notice shall be se nt by re giste re d mail in conf ormity
w ith the notice p rovisions, be low . I n the e ve nt of te rmination not the f ault of the Contractor, the
Contractor shall be p aid f or se rvice s p e rf orme d to the date of te rmination in accordance w ith the te rms of
this Contract. Contractor shall be e x cuse d f or f ailure to p e rf orm se rvice s he re in if such p e rf ormance is
p re ve nte d by acts of God, strik e s, labor disp ute s or othe r f orce s ove r w hich the Contractor has no control.
County , up on giving six ty (60) cale ndar day s w ritte n notice to Contractor, shall have the right
to te rminate its obligations unde r this Contract at the e nd of any f iscal y e ar if the County or the State of
Calif ornia, as the case may be , doe s not ap p rop riate f unds suf f icie nt to discharge County 's obligations
coming due unde r this contract.
M isce llane ous
21. Book s of R e cord and A udit Provision:
Contractor shall maintain comp le te re cords re lating to this Contract f or a p e riod of f ive (5 ) y e ars f rom the
comp le tion of Se rvice s he re unde r. Said re cords shall include but not be limite d to bids and all sup p orting
c:\docume nts and se ttings\smcle ran\local se ttings\te mp orary I nte rne t f ile s\conte nt.outlook\i4rp s4ao\hobart mills russe ll vly 2012
snow re moval re v.doc Contractor ap p rove s this p age
Pre p aration D ate : 09/27/2012 Page 5 of 10 ~R e vision D ate : 06/01/09
documents, or i g i na l entr y books, ca ncel ed checks, r ecei p ts, i nv oi ces, p a y r ol l r ecor ds i ncl udi ng subsi stence,
tr a v el a nd f i el d exp enses, tog ether w i th a g ener a l l edg er i temi z i ng a l l debi ts a nd cr edi ts
C ontr a ctor sha l l p er mi t C ounty to a udi t sa i d r ecor ds a s w el l a s such r el a ted r ecor ds of a ny busi ness
enti ty contr ol l ed by C ontr a ctor . Sa i d a udi t ma y be conducted on C ontr a ctor ' s p r emi ses or a t a l oca ti on
desi g na ted by C ounty , up on f i f teen (15) da y s noti ce. C ontr a ctor sha l l p r omp tl y r ef und a ny money s er r oneousl y
cha r g ed a nd sha l l be l i a bl e f or the costs of a udi t i f the a udi t esta bl i shes a n ov er -cha r g ed of f i v e p er cent (5%) or
mor e of the Ma xi mum C ontr a ct P r i ce.
22. I ntel l ectua l P r op er ty :
A l l or i g i na l p hotog r a p hs, di a g r a ms, p l a ns, documents, i nf or ma ti on, r ep or ts, comp uter code a nd a l l
r ecor da bl e medi a tog ether w i th a l l cop y r i g ht i nter ests ther eto (her ei n " I ntel l ectua l P r op er ty" ), w hi ch concer n or
r el a te to thi s C ontr a ct a nd w hi ch ha v e been p r ep a r ed by , f or or submi tted to C ontr a ctor , sha l l be the p r op er ty of
C ounty , a nd up on f i f teen (15) da y s dema nd ther ef or , sha l l be p r omp tl y del i v er ed to C ounty w i thout excep ti on.
P r ov i ded how ev er , f or p er sona l p ur p oses onl y a nd not f or commer ci a l , economi c or a ny other p ur p ose,
C ontr a ctor ma y r eta i n a cop y of C ontr a ctor ' s w or k p r oduct her eunder .
23. E nti r e A g r eement:
Thi s C ontr a ct r ep r esents the enti r e a g r eement of the p a r ti es, a nd no r ep r esenta ti ons ha v e been ma de
or r el i ed up on excep t a s set f or th her ei n. Thi s C ontr a ct ma y be a mended or modi f i ed onl y by w r i tten, f ul l y
executed a g r eement of the p a r ti es.
24. J ur i sdi cti on a nd Venue:
Thi s C ontr a ct sha l l be constr ued i n a ccor da nce w i th the l a w s of the Sta te of C a l i f or ni a a nd the p a r ti es
her eto a g r ee tha t v enue sha l l be i n Nev a da C ounty , C a l i f or ni a .
25. C omp l i a nce w i th A p p l i ca bl e La w s:
The C ontr a ctor sha l l comp l y w i th a ny a nd a l l f eder a l , sta te a nd l oca l l a w s, codes, or di na nces, r ul es a nd
r eg ul a ti ons w hi ch r el a te to, concer n of a f f ect the Ser v i ces to be p r ov i ded by thi s C ontr a ct.
26. Noti ces:
Thi s C ontr a ct sha l l be ma na g ed a nd a dmi ni ster ed on C ounty ' s beha l f by the dep a r tment a nd the
p er son set f or th a t 26, p a g e one (1) of thi s C ontr a ct, a nd a l l i nv oi ces sha l l be submi tted to a nd a p p r ov ed
by thi s Dep a r tment. I n a ddi ti on to p er sona l ser v i ce, a l l noti ces ma y be g i v en to C ounty a nd to C ontr a ctor
by f i r st cl a ss ma i l a ddr essed a s set f or th a t sa i d 26 Sa i d noti ces sha l l be deemed r ecei v ed the f i f th (5th)
da y f ol l ow i ng the da te of ma i l i ng or the ea r l i er da te of p er sona l ser v i ce, a s the ca se ma y be.
27. A uthor i ty :
A l l i ndi v i dua l s executi ng thi s C ontr a ct on beha l f of C ontr a ctor r ep r esent a nd w a r r a nt tha t they a r e
a uthor i z ed to execute a nd del i v er thi s C ontr a ct on beha l f of C ontr a ctor .
c:\documents a nd setti ng s\smcl er a n\l oca l setti ng s\temp or a r y I nter net f i l es\content. outl ook\i 4r p s4a o\hoba r t mi l l s r ussel l v l y 2012
snow r emov a l r ev . doc C ontr a ctor a p p r ov es thi s p a g e
P r ep a r a ti on Da te: 09/27/2012 P a g e 6 of 10 Rev i si on Da te: 06/01/09
IN WITNESS WHEREOF, the p a r ti es ha ve executed thi s Contr a ct ef f ecti ve on the Begi nni ng Da te,
a bove.
CONTRACTOR:
Na me:
Ti tl e:
Da ted:
COUNTY OF NEVADA:
Honor a bl e Ted Owens
Cha i r , Boa r d of Sup er vi s or s
Da ted:
Attes f :
Donna La ndi
Cl er k of the Boa r d
c:\documents a nd s etti ngs\s mcl er a n\l oca l s etti ngs\temp or a r y Inter net f i l es \content.outl ook\i 4 r p s 4 a o\hoba r t mi l l s r us s el l vl y 2012
s now r emova l r ev.doc Contr a ctor a p p r oves thi s p a ge
P r ep a r a ti on Da te: 09/27/2012 P a ge 7 of 10 ~Revi s i on Da te: 06/01/09
Exhibit A
The Co n tr a c to r s ha l l be p a id a f ixed p r ic e f o r a l l s er v ic es d es c r ibed un d er this c o n tr a c t w ithin the
in d ic a ted d a tes r eg a r d l es s o f the s n o w f a l l a mo un ts w ithin tha t p er io d . The exc ep tio n to this is
tha t "On Dema n d " s er v ic es s ha l l be p a id a t a n ho ur l y r a te. Sn o w r emo v a l , r o a d s a n d in g a n d
s n o w p a c k r emo v a l s er v ic es a r e to be p r o v id ed f r o m No v ember 1 , 201 2, thr o ug h Ma y 31 , 201 3.
A. Sn o w Remo v a l : Co n tr a c to r s ha l l beg in s n o w p l o w in g o p er a tio n s a t the time tha t s n o w
exc eed s f o ur (4) in c hes in d ep th a n d s ha l l c o n tin ue un til a l i r o a d s in the s er v ic e a r ea ha v e
been c l ea r ed o f a l l f r es h s n o w . Sn o w r emo v a l s ha l l be o f the en tir e w id th o f p a v emen t a t a l l
times .
B. Sa n d in g Ser v ic es : Co n tr a c to r s ha l l beg in s a n d in g w hen ev er a n y o n e o f the f o l l o w in g
o c c ur s :
1 . The r o a d is w et a n d the temp er a tur e is bel o w 32 d eg r ees o r exp ec ted to d r o p bel o w
32 d eg r ees w ithin f o ur (4) ho ur s ;
2. Ther e is s n o w p a c k o r ic e o n a n y o f the r o a d w a y s s ubj ec t to this c o n tr a c t;
3. When in s tr uc ted to s a n d by the Dep a r tmen t o f Publ ic Wo r ks , the Co un ty Sher if f o r the
Ca l if o r n ia Hig hw a y Pa tr o l .
C. Sn o w Pa c k Remo v a l : Up o n c es s a tio n o f a n y in d iv id ua l s to r m ev en t, o n c e a l l f r es h s n o w
ha s been r emo v ed , c o n tr a c to r s ha l l c o mmen c e r emo v a l o f s n o w p a c k.
This c o n tr a c t f o r s n o w r emo v a l , s n o w p a c k r emo v a l a n d s a n d in g s er v ic es is f o r s er v ic e o n the
f o l l o w in g r o a d s o r in the f o l l o w in g d is tr ic ts o n l y :
Ho ba r t Mil l s f r o m Hig hw a y 89 to the 0. 5 mil e ma r ker , a n d p a r kin g a r ea a n d f r o m p a r kin g
l o t to in ter s ec tio n o f Ho ba r t Mil l s a n d Do g Va l l ey Ro a d s p l us a n a d d itio n a l 0. 1 mil e o n
Ho ba r t Mil l s Ro a d .
Ho ba r t Mil l s Ro a d to in ter s ec tio n o f Do g Va l l ey Ro a d , then s o uth o n Do g Va l l ey Ro a d
1 . 5 mil es .
Ho ba r t Mil l s Ro a d 1 . 5 mil es to in ter s ec tio n o f Do g Va l l ey Ro a d , then s o uth o n Do g
Va l l ey Ro a d o n e mil e.
Co n tr a c to r s ha l l bil l Co un ty f o r time, equip men t o r ma ter ia l s us ed o n the a bo v e r o a d s w ithin
the Co un ty o f Nev a d a o n l y . Co un ty s ha l l n o t be bil l ed f o r w o r k o n a n y p r iv a te r o a d s o r in
o ther c o un ties .
An y w o r k c o n d uc ted betw een Jun e 1 , 201 3, a n d Jun e 30, 201 3, s ha l l be p a id un d er "On
Dema n d " s er v ic es . Co n tr a c to r s ha l l c o mmen c e w o r k o n the l is ted r o a d s betw een Jun e 1 , 201 3,
a n d Jun e 30, 201 3, o n l y up o n d ema n d o f Co un ty . Co un ty r es er v es the r ig ht to c l o s e thes e
c :\d o c umen ts a n d s ettin g s\s mc l er a n\l o c a l s ettin g s\temp o r a r y In ter n et f il es \c o n ten t. o utl o o k\i4r p s 4a o\ho ba r t mil l s r us s el l v l y 201 2
s n o w r emo v a l r ev . d o c Co n tr a c to r a p p r o v es this p a g e
Pr ep a r a tio n Da te: 09/27/201 2 Pa g e 8 o f 1 0 ~~ Rev is io n Da te: 06/01 /09
roads i n l i e u of m ai n t ai n i n g t he m . On De m an d se rv i c e s shal l be p ai d at t he hou rl y rat e s
i n di c at e d be l ow:
ITEM
NO.
1 . Mot or Grade r $1 20.00
2. Al l Whe e l Dri v e Loade r $1 65.00
3 . Rot a Sn ow Bl owe r $220.00
4. Pl ow Tru c k $ 85.00
5. San di n Se rv i c e s $ 85.00
6. San d Tru c k $ 85.00
7 . San d (p e r t on ) Cost +1 5%
4. EQUIPMENT:
Con t rac t or shal l p rov i de c hai n s for al l e qu i p m e n t u se d u n de r t hi s Con t rac t . Con t rac t or shal l
p rov i de a m e c han i c at al l t i m e s i n orde r t o assu re i m m e di at e re p ai r of al l e qu i p m e n t du ri n g a
st orm . Bac k-u p e qu i p m e n t shal l be av ai l abl e so t hat down t i m e of an y p i e c e of re qu i re d
e qu i p m e n t shal l n ot e xc e e d si x hou rs.
Equ i p m e n t shal l be e qu al t o t he fol l owi n g :
1 . On e al l whe e l dri v e l oade r e qu i v al e n t t o a Cat e rp i l l ar Mode l 950 e qu i p p e d wi t h a re v e rsi bl e
sn owp l ow bl ade .
2. On e rot ary sn ow p l ow t o hav e a m i n i m u m c ap ac i t y of 1 ,500 t on s p e r hou r.
3 . On e 3-5 t on san d t ru c k wi t h a san di n g u n i t c ap abl e of sp re adi n g san d on t he roads.
4. On e p l ow t ru c k wi t h 1 1 -foot bl ade .
Du e c are shal l be e xe rc i se d t o av oi d i n j u ry t o e xi st i n g road i m p rov e m e n t s or fac i l i t i e s an d
adj ac e n t p rop e rt y . If su c h obj e c t s are i n j u re d or dam ag e d by re ason of t he Con t rac t or' s
op e rat i on s, t he y shal l be re p ai re d, re p l ac e d or re st ore d at t he Con t rac t or' s e xp e n se .
Con t rac t or shal l n ot i fy t he Con t rac t Adm i n i st rat or i m m e di at e l y or as soon as i s p ossi bl e aft e r t he
oc c u rre n c e of an y dam ag e or i n j u ry t o p e rson or p rop e rt y whi l e c on du c t i n g sn ow re m ov al , sn ow
p ac k re m ov al or san di n g op e rat i on s on be hal f of Cou n t y .
Al l dam ag e re su l t i n g from t he Con t rac t or' s sn ow re m ov al , sn ow p ac k re m ov al or san di n g work
t o p ri v at e p rop e rt y shal l be re p ai re d by Con t rac t or wi t hi n a t wo we e k p e ri od aft e r wri t t e n
n ot i fi c at i on by t he Cou n t y or t he p rop e rt y own e r. An e xt e n si on of t i m e m ay be ap p rov e d i n
e xc e ss of t he t wo we e k p e ri od i f re qu e st e d i n wri t i n g by t he Con t rac t or. The re qu e st shal l st at e
t he re ason s an d p e ri od of t i m e for t he re qu e st . An y work n ot c om p l e t e d by t he Con t rac t or wi t hi n
t he de si g n at e d t i m e p e ri od m ay be don e by t he Cou n t y an d t he c ost de du c t e d from m on i e s du e
Con t rac t or.
Wi t h re sp e c t t o an y dam ag e don e t o Cou n t y roadway s, u p on re c e i v i n g a re p ort of su c h dam ag e
or u p on di sc ov e ry of su c h dam ag e , Cou n t y shal l c au se sai d dam ag e t o be re p ai re d. Con t rac t or
shal l be fi n an c i al l y l i abl e for su c h re p ai rs. An y am ou n t s re qu i re d t o c ov e r dam ag e t o Cou n t y
roadway s m ay be de du c t e d from an y m on e y du e t o Con t rac t or. If n o m on e y i s du e , Con t rac t or
ag re e s t o re i m bu rse Cou n t y wi t hi n 3 0 day s of re c e i p t of a bi l l t he re for.
c :\doc u m e n t s an d se t t i n g s\sm c l e ran \l oc al se t t i n g s\t e m p orary In t e rn e t fi l e s\c on t e n t.ou t l ook\i 4rp s4ao\hobart m i l l s ru sse l l v l y 201 2
sn ow re m ov al re v .doc Con t rac t or ap p rov e s t hi s p ag e
Pre p arat i on Dat e : 09/27 /201 2 Pag e 9 of 1 0 1 , Re v i si on Dat e : 06/01 /09
I n t e r i m i n s p e c t i o n s w i l l be m ade fr o m t i m e t o t i m e i n addi t i o n t o a fi n al i n s p e c t i o n , w hi c h w i l l be
c o n duc t e d by Co un t y fo r t he p r i o r s e as o n be fo r e Jun e 15 o f t he c ur r e n t ye ar .
The Co n t r ac t o r s hal l be r e s p o n s i bl e fo r an y l i abi l i t y i m p o s e d by l aw an d fo r i n j ur i e s t o o r de at h
o f an y p e r s o n o r dam age t o p r o p e r t y r e s ul t i n g fr o m an y c aus e w hat s o e ve r dur i n g p r o gr e s s o f
t he w o r k.
6. MAI NTENANCE OF DRI VEWAYS:
Co n t r ac t o r s hal l m ake e ve r y e ffo r t t o avo i d fi l l i n g p r i vat e dr i ve w ays w i t h s n o w dur i n g t he s n o w
r e m o val o p e r at i o n s . I t i s r e c o gn i ze d t hat i t i s i m p o s s i bl e t o c o m p l e t e l y avo i d s am e but
Co n t r ac t o r s hal l us e i t s be s t e ffo r t t o m i n i m i ze s uc h o bs t r uc t i o n w he n us i n g p l o w t r uc ks ,
m o t o r gr ade r s an d l o ade r s . Co n t r ac t o r i s n o t r e q ui r e d t o r e m o ve s n o w fr o m dr i ve w ays un l e s s , i n
t he o p i n i o n o f t he Co n t r ac t Adm i n i s t r at o r , an e xc e s s i ve am o un t has be e n p l ac e d i n dr i ve w ays .
Sn o w s hal l n o t be p l ac e d i n dr i ve w ays w he n us i n g l o ade r s an d bl o w e r s .
c :\do c um e n t s an d s e t t i n gs\s m c l e r an \l o c al s e t t i n gs\t e m p o r ar y I n t e r n e t fi l e s \c o n t e n t. o ut l o o k\i 4r p s 4ao\ho bar t m i l l s r us s e l l vl y 2012
s n o w r e m o val r e v. do c
Co n t r ac t o r ap p r o ve s t hi s p age
Pr e p ar at i o n Dat e : 09!27!2012 Page 10 o f 10 ` Re vi s i o n Dat e : 06/01/09
EXHIBIT B
1, COMPENSATION:
upon equi pment rates as i ndi cated i n Secti on 3, On Demand Servi ces.
2. INVOICES:
i ndi cated b elow:
ITEM
NO.
1. Motor Grader $120.00
3. Rota Snow Blower $220.00
4. Plow Truck $ 85.00
5. Sandi n Servi ces $ 85.00
6. Sand Truck $ 85.00
7. Sand per ton Cost + 15%
c:\documents and setti ngs\smcleran\local setti ngs\temporary Internet fi les\content.outlook\i 4rps4ao\hob art mi lls russell vly 2012
snow removal rev.doc Contractor approves thi s page
Preparati on Date: 09/27/2012 Page 11 of 11 ~ ~ Revi si on Date: 06/01/09
COUNTY OF NEVADA
~~
~~~ COMMUNITY DEVELOPMENT AGENCY
(530) 265-1411 FAX (530) 265-9849 www.mynevadacountv.com
Communi ty Devel opment Ag ency Di r ector Di r ector of Pub l i c Wor k s
Septemb er 13, 2012
Fi l e: 650.153 004
950 MAIDU AVENUE
SUBJECT: Appr oval of Contr act Renewal b etween the County of Nevada and Sug ar Bowl
Cor por ati on f or Snow Removal , Road Sandi ng and Snow Pack Removal f or the
Soda Spr i ng s Ar ea of Eas ter n Nevada County and to Extend the Ter m of the
Ag r eement
FUNDING: The pr oj ect i s i ncl uded i n the FY 2012/13 r oad mai ntenance b udg et i n the amount
of $173,400.00. Thes e f unds ar e f r om g as tax dol l ar s . Ther e i s no i mpact on the County Gener al
Fund.
BACKGROUND:
In Jul y of 2011, the Boar d of Super vi s or s author i z ed adver ti s i ng f or s now r emoval , r oad s andi ng
and s now pack r emoval s er vi ces . The contr act was appr oved wi th the opti on to b e extended f or
up to thr ee year s wi th Boar d of Super vi s or s ' appr oval . On Septemb er 27, 2011, the Boar d
awar ded the contr act to Sug ar Bowl Cor por ati on to per f or m thes e s er vi ces (Res ol uti on 11-470),
f or a contr act amount of $170,000.00. The contr act wor k b y Sug ar Bowl Cor por ati on to date has
b een per f or med to the County' s s ati s f acti on.
The Depar tment of Pub l i c Wor k s des i r es to r enew the contr act wi th Sug ar Bowl Cor por ati on f or
Fi s cal Year 2012/13 b y extendi ng the contr act f r om Novemb er 1, 2012, to June 30, 2013, and
appr ovi ng a neg oti ated contr act amount of $173,400.00. The contr act i ncl udes a neg oti ated 2%
adj us tment f or i ncr eas ed f uel cos ts over the pr evi ous year .
Res pectf ul l y s ub mi tted,
~
,~~~~~,
SC: MM: cn
h:\ l us t\ pr oj ects\ s now r emoval\ s now r emoval -s ug ar b owl 12-13.doc
RESOLUTION No.
NEVADA AND SUGAR BOWL CORPORATION FOR SNOW REMOVAL,
ROAD SANDING AND SNOW PACK REMOVAL FOR THE SODA SPRINGS
AREA OF EASTERN NEVADA COUNTY AND TO EXTEND THE TERM OF
T IE AGREEMENT'
WHEREAS, t h e Board of Su p e rv i s ors , by Re s olu t i on 11-470, ap p rov e d a c ont rac t wi t h
Su gar Bowl Corp orat i on i n t h e amou nt of $170,000; and
WHEREAS, t h e p art i e s de s i re t o re ne w t h e c ont rac t t e rm from Nov e mbe r 1, 2012, t o
Ju ne 30, 2013, and u p dat e t h e amou nt for c ont rac t s e rv i c e s ; and
WHEREAS, t h e Cou nt y h as ne got i at e d ane w c ont rac t p ri c e i n t h e amou nt of
$173,400.00 for t h e t e rm ofNov e mbe r 1, 2012, t o Ju ne 30, 2013; and
W~-IEREAS, fu nds are av ai lable i n bu dge t 1114-30107-703-1000/521140, i n an amou nt
s u ffi c i e nt t o ac c omp li s h t h e work.
NOW, THEREFORE, BE IT HEREBY RESOLVED t h at t h e Ne v ada Cou nt y Board of
Su p e rv i s ors ap p rov e s t h e Cont rac t Agre e me nt be t we e n t h e Cou nt y of Ne v ada and Su gar Bowl
Corp orat i on and au t h ori z e s t h e Ch ai r of t h e Board of Su p e rv i s ors t o e xe c u t e t h e c ont rac t on
be h alf of t h e Cou nt y of Ne v ada.
Fi le : 650.153 004
SUGAR BOWL CORPORATION
(1) Snow r emoval , r oad sandi ng and snow pack r emoval f or the Soda Spr i ng s
ar eas of Easter n Nevada County
(2) Maxi mum Contr act Pr i ce: $173,400
(3) Contr act Beg i nni ng Date: 11/01/2012 Contr act Ter mi nati on Date: 6/30/2013
(4) Li qui dated Damag es: n/a
INSURANCE POLICIES
Desi g nate al l r equi r ed pol i ci es: Req'd Not Req'd
LICENSES
(15) Contr actor shal l mai ntai n the appr opr i ate Cal i f or ni a Depar tment of Motor Vehi cl e l i cense
Sug ar Bowl Cor p. Depar tment of Publ i c Wor ks
PO Box 5 950 Mai du Avenue
Nor den, CA 95724 Nevada Ci ty, Cal i f or ni a 95959
Contact Per son: Scott Fer g uson Contact Per son: Mi ke McCor mack
( 530) 277-8205 ( 530) 265-1712
e-mai l : www. sug ar bowl . com e-mai l : mi ke. mccor mack( a~ co. nevada. ca. us
Or g Code: 1114-30107-703-1000/521140
Cor por ati on: X Cal i f . , Other , LLC, Non-pr of i t
Par tner shi p: Cal i f . , Other , LLP, Li mi ted
Per son: Indi v. , Dba, Assn Other
EDD: Independent Contr actor Wor ksheet Requi r ed: Yes X No
HIPAA: Schedul e of Requi r ed Pr ovi si ons ( Exhi bi t D) : Yes X No
ATTACHMENTS
c:\documents and setti ng s\smcl er an\l ocal setti ng s\tempor ar y Inter net f i l es\content. outl ook\i 4r ps4ao\sug ar bowl cor p 9-27-12. docContr actor appr ove:
Pr epar ati on Date: 09/27/2012 Pag e 1 of 10 ~ Revi si on Date: 06/01/09
Terms
Servi ces
d escri bed i n Exhi bi t "B", acco rd i ng to a p erf o rmance sched ule, i f ap p li cable, as set f o rth i n sai d exhi bi t
(herei n "Perf o rmance Sched ule") . I f requested , Co ntracto r agrees to serve as an exp ert wi tness f o r
Pay ment
f o rth i n Exhi bi t "A", i nclud i ng, i f ap p li cable, ho urly rates, uni t p ri ci ng, and exp ense, mi leage and co st
p ro vi d ed und er thi s Co ntract, i nclud i ng d i rect no n-salary exp enses, exceed the Maxi mum Co ntract Pri ce
3. Co ntract Term:
abo ve. All Servi ces requi red to be p ro vi d ed by thi s Co ntract shall be co mp leted and read y f o r accep tance
ad d i ti o nal y ears thereaf ter by amend ment, up o n ap p ro val o f the Bo ard o f Sup ervi so rs o r Purchasi ng
Co unty and Co ntracto r agree that d amages to Co unty d ue to d elay s i n ti mely p ro vi d i ng Servi ces
i n acco rd ance wi th the af o resai d Perf o rmance Sched ule and Co ntract Termi nati o n Date are i mp racti cal
and d i f f i cult to ascertai n. Theref o re, i f 4 at p age o ne (1) hereo f shall i nd i cate a d ai ly amo unt as
Li qui d ated Damages, Co unty shall have the ri ght to assess sai d d ai ly sum, no t as a p enalty , but as and
f o r d amages to Co unty d ue to d elay s i n p ro vi d i ng Servi ces no t i n acco rd ance wi th the sai d Perf o rmance
Sched ule, o r later than the Co ntract Termi nati o n Date (herei n "Delay"). Li qui d ated Damages shall be
o f f set agai nst amo unts o wi ng to Co ntracto r, i nclud i ng retenti o n sums.
Co ntracto r, Co unty may excuse sai d Li qui d ated Damages; p ro vi d ed ho wever, that Co unty may co nd i ti o n
meeti ng the ti me co mmi tments co ntemp lated herei n wi ll result i n the assessment o f li qui d ated d amages,
i f i nd i cated at 4 at p age o ne (1), hereo f . I f Li qui d ated Damages are no t so i nd i cated , d amages shall be
as o therwi se p ro vi d ed by law.
I nsurance
7 . Co mmerci al General Li abi li ty I nsurance: (Co unty R eso luti o n No . 9067 4)
I f 7 at p age o ne (1) hereo f shall i nd i cate a Co mmerci al General Li abi li ty i nsurance p o li cy i s
requi red , Co ntracto r shall p ro mp tly p ro vi d e p ro o f o f such i nsurance evi d enced by a certi f i cate o f
i nsurance wi th p ro p erly executed end o rsements attached , whi ch i nsurance shall i nclud e the f o llo wi ng:
c:\d o cuments and setti ngs\smcleran\lo cal setti ngs\temp o rary I nternet f i les\co ntent.o utlo o k\i 4rp s4ao\sugar bo wl Co rp 9-27 - 12.d o cCo ntracto r ap p ro ve:
Prep arati o n Date: 09/27 /2012 Page 2 o f 10 ~ R evi si o n Date: 06/01/09
( i ) Broad form coverage for l i ab i l i t y for deat h or b odi l y i n j u ry t o a person or
person s, an d for propert y damage, comb i n ed si n gl e l i mi t coverage, i n t he
mi n i mu m amou n t i n di cat ed at sai d 7;
( i i ) An en dorsemen t n ami n g Cou n t y as an addi t i on al i n su red u n der
sai d pol i cy , wi t h respect t o cl ai ms or su i t s ari si n g from t he Servi ces
provi ded or t he rel at i on shi ps creat ed u n der t hi s Con t ract ;
( i i i ) A provi si on t hat sai d i n su ran ce shal l b e pri mary an d ot her i n su ran ce
mai n t ai n ed b y t he Cou n t y of Nevada shal l b e excess on l y an d n ot con t ri b u t i n g
wi t h Con t ract or' s i n su ran ce;
( i v) A provi si on t hat sai d i n su ran ce shal l provi de for t hi rt y ( 30) day s wri t t en
n ot i ce t o Cou n t y of an y t ermi n at i on or chan ge i n coverage prot ect i on , or
redu ct i on i n coverage l i mi t s ( except t en ( 10) day s n ot i ce for n on - pay men t of
premi u m) .
8. Au t omob i l e L i ab i l i t y In su ran ce: ( Cou n t y R esol u t i on No. 90676)
If ~8 at page on e ( 1) hereof shal l req u i re ei t her a Bu si n ess R at ed or a Commerci al Au t omob i l e
L i ab i l i t y i n su ran ce pol i cy , for each vehi cl e u sed i n cl u di n g n on - own ed an d hi red au t omob i l es, Con t ract or
shal l prompt l y provi de proof of su ch i n su ran ce evi den ced b y a cert i fi cat e of i n su ran ce wi t h properl y
execu t ed en dorsemen t s at t ached, whi ch i n su ran ce shal l i n cl u de t he fol l owi n g provi si on s:
( i ) L i ab i l i t y prot ect i on for deat h or b odi l y i n j u ry t o a person or person s,
propert y damage, an d u n i n su red an d u n deri n su red coverage, comb i n ed si n gl e
l i mi t coverage, i n t he mi n i mu m amou n t i n di cat ed at sai d 8;
( i i ) An en dorsemen t n ami n g Cou n t y as an addi t i on al i n su red u n der
sai d pol i cy , wi t h respect t o cl ai ms or su i t s ari si n g from t he Servi ces
provi ded or t he rel at i on shi ps creat ed u n der t hi s Con t ract ;
( i i i ) A provi si on t hat sai d i n su ran ce shal l b e pri mary an d ot her i n su ran ce
mai n t ai n ed b y t he Cou n t y of Nevada shal l b e excess on l y an d n ot con t ri b u t i n g
wi t h Con t ract or' s i n su ran ce;
( i v) A provi si on t hat sai d i n su ran ce shal l provi de for t hi rt y ( 30) day s wri t t en
n ot i ce t o Cou n t y of an y t ermi n at i on or chan ge i n coverage prot ect i on , or
redu ct i on i n coverage l i mi t s ( except t en ( 10) day s n ot i ce for n on - pay men t of
premi u m) .
If 8 at page on e ( 1) hereof shal l req u i re a Person al Au t o pol i cy , for each vehi cl e u sed i n cl u di n g
n on - own ed an d hi red au t omob i l es, Con t ract or shal l prompt l y provi de proof of su ch i n su ran ce for a
mi n i mu m of t hree hu n dred t hou san d dol l ars, ( $300,000) , i n comb i n ed si n gl e l i mi t s, an d n ami n g t he
Cou n t y as addi t i on al l y i n su red.
9. Worker' s Compen sat i on : ( Cou n t y R esol u t i on No. 90674)
If 9 at page on e ( 1) hereof shal l i n di cat e a Worker' s Compen sat i on i n su ran ce pol i cy i s
req u i red, Con t ract or shal l mai n t ai n sai d pol i cy as req u i red b y l aw, an d shal l prompt l y provi de proof of
su ch i n su ran ce evi den ced b y a cert i fi cat e of i n su ran ce, or ot her docu men t at i on accept ab l e t o Cou n t y .
Before commen ci n g t o u t i l i z e empl oy ees i n provi di n g Servi ces u n der t hi s Con t ract , Con t ract or
warran t s t hat i t wi l l compl y wi t h t he provi si on s of t he Cal i forn i a L ab or Code, req u i ri n g Con t ract or t o b e
i n su red for worker' s compen sat i on l i ab i l i t y or t o u n dert ake a program of sel f-i n su ran ce t herefor.
10. Errors an d Omi ssi on s:
If 10 at page on e ( 1) hereof shal l i n di cat e Errors an d Omi ssi on s i n su ran ce i s req u i red,
Con t ract or shal l mai n t ai n ei t her a professi on al l i ab i l i t y or errors &omi ssi on s pol i cy i n t he mi n i mu m
amou n t i n di cat ed, an d shal l prompt l y provi de proof of su ch i n su ran ce evi den ced b y a cert i fi cat e of
i n su ran ce, or ot her docu men t at i on accept ab l e t o Cou n t y .
11. Mi scel l an eou s In su ran ce Provi si on s: ( Cou n t y R esol u t i on No. 90675)
Al l pol i ci es of i n su ran ce req u i red b y t hi s Con t ract shal l remai n i n fu l l force an d effect t hrou ghou t t he l i fe
of t hi s Con t ract an d shal l b e pay ab l e on a "per occu rren ce" b asi s u n l ess Cou n t y speci fi cal l y con sen t s t o "cl ai ms
made" coverage. If t he Cou n t y does con sen t t o "cl ai ms made" coverage an d i f Con t ract or chan ges i n su ran ce
carri ers du ri n g t he t erm of t hi s Con t ract or an y ext en si on s hereof, t hen Con t ract or shal l carry pri or act s
coverage.
c:\docu men t s an d set t i n gs\smcl eran \l ocal set t i n gs\t emporary In t ern et fi l es\con t en t .ou t l ook\i 4rps4ao\su gar b owl corp 9-27- 12.docCon t ract or approve'
Preparat i on Dat e: 09/27/2012 Page 3 of 10 ~ R evi si on Dat e: 06/01/09
Insurance af f o rd ed by the ad d i ti o nal i nsured end o rsement shal l appl y as pri mary i nsurance, and o ther
i nsurance mai ntai ned by Co unty, i ts o f f i cers, agents and / o r empl o yees, shal l be excess o nl y and no t
co ntri buti ng w i th i nsurance req ui red o r pro v i d ed und er thi s agreement.
At al l ti mes, Co ntracto r shal l keep and mai ntai n i n f ul l f o rce and ef f ect thro ugho ut the d urati o n o f
thi s Co ntract, po l i ci es o f i nsurance req ui red by thi s Co ntract w hi ch po l i ci es shal l be i ssued by co mpani es
w i th a Bests R ati ng o f B+ o r hi gher (B+, g++,
A- , A, A+ o r A++) , o r a Best' s F i nanci al Perf o rmance
R ati ng (F PR ) o f 6 o r hi gher (6, 7, 8 o r 9) acco rd i ng to the current Best' s Key R ati ng Gui d e, o r shal l be
i ssued by co mpani es appro v ed by the Co unty R i sk Manager. In the ev ent the Best' s R ati ng o r Best' s
F PR shal l f al l bel o w the rati ng req ui red by thi s paragraph, Co ntracto r shal l be req ui red to f o rthw i th secure
al ternate po l i ci es w hi ch co mpl y w i th the rati ng req ui red by thi s paragraph, o r be i n materi al breach o f thi s
Co ntract.
F ai l ure to pro v i d e and mai ntai n the i nsurance po l i ci es (i ncl ud i ng Best' s rati ngs) , end o rsements, o r
certi f i cates o f i nsurance req ui red by thi s Co ntract shal l co nsti tute a materi al breach o f thi s agreement
(herei n " Materi al Breach" ) ; and , i n ad d i ti o n to any o ther remed y av ai l abl e at l aw o r o therw i se, shal l serv e
as a basi s upo n w hi ch Co unty may el ect to suspend payments hereund er, o r termi nate thi s Co ntract, o r
bo th. (See 14, 2, bel o w , as these pro v i si o ns ad d i ti o nal l y appl y to subco ntracto rs.)
12. Ind emni ty:
No thi ng herei n shal l be co nstrued as a l i mi tati o n o f Co ntracto r' s l i abi l i ty, and Co ntracto r shal l
i nd emni f y, d ef end and ho l d harml ess the Co unty and i ts o f f i cers, o f f i ci al s, empl o yees, agents and
v o l unteers f ro m any and al l l i abi l i ti es, cl ai ms, d emand s, d amages, l o sses and expenses (i ncl ud i ng,
w i tho ut l i mi tati o n, d ef ense co sts and atto rney f ees o f l i ti gati o n) w hi ch resul t f ro m the negl i gent act, w i l l f ul
mi sco nd uct, o r erro r o r o mi ssi o n o f Co ntracto r, except such l o ss o r d amage w hi ch w as caused by the
so l e negl i gence o r w i l l f ul mi sco nd uct o f Co unty o r i ts o f f i cers, o f f i ci al s, empl o yees, agents and v o l unteers.
Perso nal Serv i ces
13. Co ntracto r as Ind epend ent:
In pro v i d i ng serv i ces herei n, Co ntracto r, and the agents and empl o yees thereo f , shal l act i n an
i nd epend ent capaci ty and as an i nd epend ent co ntracto r and no t as agents o r empl o yees o f Co unty.
14. Assi gnment and Subco ntracti ng:
Except as speci f i cal l y pro v i d ed herei n, the ri ghts, respo nsi bi l i ti es, d uti es and Serv i ces to be
perf o rmed und er thi s Co ntract are perso nal to the Co ntracto r and may no t be transf erred , subco ntracted ,
o r assi gned w i tho ut the pri o r w ri tten co nsent o f Co unty. Co ntracto r shal l no t substi tute no r repl ace any
perso nnel f o r tho se speci f i cal l y named herei n o r i n i ts pro po sal w i tho ut the pri o r w ri tten co nsent o f
Co unty.
Co ntracto r shal l cause and req ui re each transf eree, subco ntracto r and assi gnee to co mpl y w i th
the i nsurance pro v i si o ns set f o rth herei n at 7, 8, 9, 10 and 11, to the extent such i nsurance pro v i si o ns
are req ui red o f Co ntracto r und er thi s Co ntract. F ai l ure o f Co ntracto r to so cause and req ui re such
co mpl i ance by each transf eree, subco ntracto r and assi gnee shal l co nsti tute a Materi al Breach o f thi s
agreement, and , i n ad d i ti o n to any o ther remed y av ai l abl e at l aw o r o therw i se, shal l serv e as a basi s upo n
w hi ch Co unty may el ect to suspend payments hereund er, o r termi nate thi s Co ntract, o r bo th.
15. Li censi ng and Permi ts:
Co ntracto r w arrants (i ) Co ntracto r i s q ual i f i ed and co mpetent to pro v i d e al l Serv i ces und er thi s
co ntract; (i i ) Co ntracto r and al l empl o yees o f Co ntracto r ho l d al l necessary and appro pri ate l i censes
theref o r, i ncl ud i ng tho se l i censes set f o rth at 15, page o ne (1) hereo f ; and , (i i i ) Co ntracto r shal l o btai n,
and remai n i n co mpl i ance w i th, al l permi ts necessary and appro pri ate to pro v i d e sai d Serv i ces.
Co ntracto r shal l cause sai d l i censes and permi ts to be mai ntai ned thro ugho ut the l i f e o f thi s Co ntract.
F ai l ure to d o so shal l co nsti tute a Materi al Breach o f thi s agreement, and , i n ad d i ti o n to any o ther remed y
av ai l abl e at l aw o r o therw i se, shal l serv e as a basi s upo n w hi ch Co unty may el ect to suspend payments
hereund er, o r termi nate thi s Co ntract, o r bo th.
Publ i c Co ntracts
16. Accessi bi l i ty (Co unty R eso l uti o n No . 00190) :
It i s the po l i cy o f the Co unty o f Nev ad a that al l Co unty serv i ces, pro grams, meeti ngs, acti v i ti es
and f aci l i ti es shal l be accessi bl e to al l perso ns, and shal l be i n co mpl i ance w i th the pro v i si o ns o f the
Ameri cans Wi th D i sabi l i ti es Act and T i tl e 24, Cal i f o rni a Co d e o f R egul ati o ns. T o the extent thi s Co ntract
c:\d o cuments and setti ngs\smcl eran\l o cal setti ngs\tempo rary Internet f i l es\co ntent.o utl o o k\i 4rps4ao\sugar bo w l co rp 9- 27- 12.d o cCo ntracto r appro v e'
Preparati o n D ate: 09/ 27/ 2012 Page 4 o f 10 ~ R ev i si o n D ate: 06/ 01/ 09
s h a l l c a l l f o r C o n t r a c t o r t o p r o v i d e C o un t y c o n t r a c t e d s e r v i c e s d i r e c t l y t o t h e p ub l i c , C o n t r a c t o r s h a l l
c e r t i f y t h a t s a i d d i r e c t Se r v i c e s a r e a n d s h a l l b e a c c e s s i b l e t o a l l p e r s o n s .
17. No n d i s c r i mi n a t o r y Emp l o yme n t :
I n p r o v i d i n g Se r v i c e s h e r e un d e r , C o n t r a c t o r s h a l l n o t d i s c r i mi n a t e a g a i n s t a n y e mp l o ye e o r
a p p l i c a n t f o r e mp l o yme n t b e c a us e o f r a c e , c o l o r , r e l i g i o n , a g e , s e x, n a t i o n a l o r i g i n , p o l i t i c a l a f f i l i a t i o n ,
a n c e s t r y, ma r i t a l s t a t us o r d i s a b i l i t y. Th i s p o l i c y d o e s n o t r e q ui r e t h e e mp l o yme n t o f un q ua l i f i e d p e r s o n s .
18. Pr i o r Ne v a d a C o un t y Emp l o yme n t (C o un t y R e s o l ut i o n No . 03- 35 3) :
Ef f e c t i v e J ul y 22, 2003, i t i s t h e p o l i c y o f t h e C o un t y o f Ne v a d a t h a t f o r me r me mb e r s o f t h e Bo a r d
o f Sup e r v i s o r s , a f o r me r C EO, o r a f o r me r Pur c h a s i n g Ag e n t , f o r a p e r i o d o f t we l v e (12) mo n t h s f o l l o wi n g
t h e l a s t d a y o f e mp l o yme n t , s h a l l n o t e n t e r i n t o a n y r e l a t i o n s h i p wh e r e i n t h a t f o r me r e mp l o ye e o r f o r me r
Bo a r d me mb e r r e c e i v e s d i r e c t r e mun e r a t i o n f r o m a l e g a l e n t i t y t h a t , d ur i n g t h e I a s t t we l v e (12) mo n t h s o f
s a i d e mp l o yme n t o r Bo a r d me mb e r 's s e r v i c e , e n t e r e d i n t o a c o n t r a c t wi t h , o r r e c e i v e d a g r a n t f r o m t h e
C o un t y o f Ne v a d a . Pr o v i d e d h o we v e r , t h a t t h i s p r o h i b i t i o n s h a l l n o t a p p l y t o a n y e mp l o ye e t h a t d i d n o t
p e r s o n a l l y a p p r o v e a c o n t r a c t wi t h o r g r a n t t o s a i d l e g a l e n t i t y d ur i n g t h e l a s t t we l v e (12) mo n t h s o f s a i d
e mp l o yme n t , a n d s h a l l n o t a p p l y wh e n t h e Bo a r d o f Sup e r v i s o r s d i d n o t a p p r o v e a c o n t a c t wi t h o r g r a n t t o
s a i d l e g a l e n t i t y d ur i n g t h e l a s t t we l v e (12) mo n t h s o f s a i d Bo a r d me mb e r 's s e r v i c e .
A v i o l a t i o n o f t h i s p o l i c y s h a l l s ub j e c t C o n t r a c t o r t o a l l o f t h e r e me d i e s e n ume r a t e d i n s a i d
r e s o l ut i o n a n d a s o t h e r wi s e p r o v i d e d i n l a w, wh i c h r e me d i e s s h a l l i n c l ud e b ut n o t b e l i mi t e d t o i n j un c t i v e
r e l i e f , c a n c e l l a t i o n a n d v o i d i n g o f t h i s c o n t r a c t b y C o un t y, a r e t ur n o f g r a n t mo n e y, a c a us e o f a c t i o n f o r
b r e a c h o f c o n t r a c t , a n d e n t i t l e me n t t o c o s t s a n d r e a s o n a b l e a t t o r n e y f e e s i n a n y a c t i o n b a s e d up o n a
b r e a c h o f c o n t r a c t un d e r t h i s p r o v i s i o n .
19. C o s t Di s c l o s ur e :
I n a c c o r d a n c e wi t h Go v e r n me n t C o d e Se c t i o n 75 5 0, s h o ul d a wr i t t e n r e p o r t b e p r e p a r e d un d e r o r
r e q ui r e d b y t h e p r o v i s i o n s o f t h i s C o n t r a c t , C o n t r a c t o r a g r e e s t o s t a t e i n a s e p a r a t e s e c t i o n o f s a i d r e p o r t
t h e n umb e r s a n d d o l l a r a mo un t s o f a l l c o n t r a c t s a n d s ub c o n t r a c t s r e l a t i n g t o t h e p r e p a r a t i o n o f s a i d r e p o r t
De f a ul t a n d Te r mi n a t i o n
20. Te r mi n a t i o n :
A M a t e r i a l Br e a c h o f t h i s C o n t r a c t p ur s ua n t t o t h e t e r ms h e r e o f o r o t h e r wi s e , i n a d d i t i o n t o a n y
o t h e r r e me d y a v a i l a b l e a t l a w o r o t h e r wi s e , s h a l l s e r v e a s a b a s i s up o n wh i c h C o un t y ma y e l e c t t o
i mme d i a t e l y s us p e n d p a yme n t s h e r e un d e r , o r t e r mi n a t e t h i s c o n t r a c t , o r b o t h , wi t h o ut n o t i c e .
I f C o n t r a c t o r f a i l s t o t i me l y p r o v i d e i n a n y ma n n e r t h e s e r v i c e s ma t e r i a l s a n d p r o d uc t s r e q ui r e d
un d e r t h i s C o n t r a c t , o r o t h e r wi s e f a i l s t o p r o mp t l y c o mp l y wi t h t h e t e r ms o f t h i s C o n t r a c t , o r v i o l a t e s a n y
o r d i n a n c e , r e g ul a t i o n o r o t h e r l a w wh i c h a p p l i e s t o i t s p e r f o r ma n c e h e r e i n , C o un t y ma y t e r mi n a t e t h i s
C o n t r a c t b y g i v i n g f i v e (5 ) d a ys wr i t t e n n o t i c e t o C o n t r a c t o r .
Ei t h e r p a r t y ma y t e r mi n a t e t h i s C o n t r a c t f o r a n y r e a s o n , o r wi t h o ut c a us e , b y g i v i n g t h i r t y (30)
c a l e n d a r d a ys wr i t t e n n o t i c e t o t h e o t h e r , wh i c h n o t i c e s h a l l b e s e n t b y r e g i s t e r e d ma i l i n c o n f o r mi t y
wi t h t h e n o t i c e p r o v i s i o n s , b e l o w. I n t h e e v e n t o f t e r mi n a t i o n n o t t h e f a ul t o f t h e C o n t r a c t o r , t h e
C o n t r a c t o r s h a l l b e p a i d f o r s e r v i c e s p e r f o r me d t o t h e d a t e o f t e r mi n a t i o n i n a c c o r d a n c e wi t h t h e t e r ms o f
t h i s C o n t r a c t . C o n t r a c t o r s h a l l b e e xc us e d f o r f a i l ur e t o p e r f o r m s e r v i c e s h e r e i n i f s uc h p e r f o r ma n c e i s
p r e v e n t e d b y a c t s o f Go d , s t r i k e s , l a b o r d i s p ut e s o r o t h e r f o r c e s o v e r wh i c h t h e C o n t r a c t o r h a s n o c o n t r o l .
C o un t y, up o n g i v i n g s i xt y (60) c a l e n d a r d a ys wr i t t e n n o t i c e t o C o n t r a c t o r , s h a l l h a v e t h e r i g h t
t o t e r mi n a t e i t s o b l i g a t i o n s un d e r t h i s C o n t r a c t a t t h e e n d o f a n y f i s c a l ye a r i f t h e C o un t y o r t h e St a t e o f
C a l i f o r n i a , a s t h e c a s e ma y b e , d o e s n o t a p p r o p r i a t e f un d s s uf f i c i e n t t o d i s c h a r g e C o un t y's o b l i g a t i o n s
c o mi n g d ue un d e r t h i s c o n t r a c t .
M i s c e l l a n e o us
21. Bo o k s o f R e c o r d a n d Aud i t Pr o v i s i o n :
C o n t r a c t o r s h a l l ma i n t a i n c o mp l e t e r e c o r d s r e l a t i n g t o t h i s C o n t r a c t f o r a p e r i o d o f f i v e (5 ) ye a r s f r o m t h e
c o mp l e t i o n o f Se r v i c e s h e r e un d e r . Sa i d r e c o r d s s h a l l i n c l ud e b ut n o t b e l i mi t e d t o b i d s a n d a l l s up p o r t i n g
d o c ume n t s , o r i g i n a l e n t r y b o o k s , c a n c e l e d c h e c k s , r e c e i p t s , i n v o i c e s , p a yr o l l r e c o r d s i n c l ud i n g s ub s i s t e n c e ,
t r a v e l a n d f i e l d e xp e n s e s , t o g e t h e r wi t h a g e n e r a l l e d g e r i t e mi z i n g a l l d e b i t s a n d c r e d i t s
C o n t r a c t o r s h a l l p e r mi t C o un t y t o a ud i t s a i d r e c o r d s a s we l l a s s uc h r e l a t e d r e c o r d s o f a n y b us i n e s s
e n t i t y c o n t r o l l e d b y C o n t r a c t o r . Sa i d a ud i t ma y b e c o n d uc t e d o n C o n t r a c t o r 's p r e mi s e s o r a t a l o c a t i o n
d e s i g n a t e d b y C o un t y, up o n f i f t e e n (15 ) d a ys n o t i c e . C o n t r a c t o r s h a l l p r o mp t l y r e f un d a n y mo n e ys e r r o n e o us l y
c h a r g e d a n d s h a l l b e l i a b l e f o r t h e c o s t s o f a ud i t i f t h e a ud i t e s t a b l i s h e s a n o v e r-c h a r g e d o f f i v e p e r c e n t (5%) o r
mo r e o f t h e M a xi mum C o n t r a c t Pr i c e .
c :\d o c ume n t s a n d s e t t i n g s\s mc l e r a n\l o c a l s e t t i n g s\t e mp o r a r y I n t e r n e t f i l e s\c o n t e n t .o ut l o o k \i 4 r p s 4 a o\s ug a r b o wl c o r p 9-27-12.d o c C o n t r a c t o r a p p r o v e :
Pr e p a r a t i o n Da t e : 09/27/2012 Pa g e 5 o f 10 ~ R e v i s i o n Da t e : 06/01/09
22. I n t e l l e c t u a l Prope rt y:
A l l ori g i n a l phot og ra phs, di a g ra ms, pl a n s, doc u me n t s, i n f orma t i on , re port s, c ompu t e r c ode a n d a l l
re c orda bl e me di a t og e t he r w i t h a l l c opyri g ht i n t e re st s t he re t o (he re i n " I n t e l l e c t u a l Prope rt y" ) , w hi c h c on c e rn or
re l a t e t o t hi s Con t ra c t a n d w hi c h ha ve be e n pre pa re d by, f or or su bmi t t e d t o Con t ra c t or, sha l l be t he prope rt y of
Cou n t y, a n d u pon f i f t e e n (15) da ys de ma n d t he re f or, sha l l be prompt l y de l i ve re d t o Cou n t y w i t hou t e xc e pt i on .
Provi de d how e ve r, f or pe rson a l pu rpose s on l y a n d n ot f or c omme rc i a l , e c on omi c or a n y ot he r pu rpose ,
Con t ra c t or ma y re t a i n a c opy of Con t ra c t or' s w ork produ c t he re u n de r.
23. En t i re A g re e me n t :
Thi s Con t ra c t re pre se n t s t he e n t i re a g re e me n t of t he pa rt i e s, a n d n o re pre se n t a t i on s ha ve be e n ma de
or re l i e d u pon e xc e pt a s se t f ort h he re i n . Thi s Con t ra c t ma y be a me n de d or modi f i e d on l y by w ri t t e n , f u l l y
e xe c u t e d a g re e me n t of t he pa rt i e s.
24. Ju ri sdi c t i on a n d Ve n u e :
Thi s Con t ra c t sha l l be c on st ru e d i n a c c orda n c e w i t h t he l a w s of t he St a t e of Ca l i f orn i a a n d t he pa rt i e s
he re t o a g re e t ha t ve n u e sha l l be i n Ne va da Cou n t y, Ca l i f orn i a .
25. Compl i a n c e w i t h A ppl i c a bl e La w s:
The Con t ra c t or sha l l c ompl y w i t h a n y a n d a l l f e de ra l , st a t e a n d l oc a l l a w s, c ode s, ordi n a n c e s, ru l e s a n d
re g u l a t i on s w hi c h re l a t e t o, c on c e rn of a f f e c t t he Se rvi c e s t o be provi de d by t hi s Con t ra c t .
26. Not i c e s:
Thi s Con t ra c t sha l l be ma n a g e d a n d a dmi n i st e re d on Cou n t y' s be ha l f by t he de pa rt me n t a n d t he
pe rson se t f ort h a t 26, pa g e on e (1) of t hi s Con t ra c t , a n d a l l i n voi c e s sha l l be su bmi t t e d t o a n d a pprove d
by t hi s De pa rt me n t . I n a ddi t i on t o pe rson a l se rvi c e , a l l n ot i c e s ma y be g i ve n t o Cou n t y a n d t o Con t ra c t or
by f i rst c l a ss ma i l a ddre sse d a s se t f ort h a t sa i d 26 Sa i d n ot i c e s sha l l be de e me d re c e i ve d t he f i f t h (5t h)
da y f ol l ow i n g t he da t e of ma i l i n g or t he e a rl i e r da t e of pe rson a l se rvi c e , a s t he c a se ma y be .
27. A u t hori t y:
A l l i n di vi du a l s e xe c u t i n g t hi s Con t ra c t on be ha l f of Con t ra c t or re pre se n t a n d w a rra n t t ha t t he y a re
a u t hori ze d t o e xe c u t e a n d de l i ve r t hi s Con t ra c t on be ha l f of Con t ra c t or.
I N WI TNESS WHEREOF, t he pa rt i e s ha ve e xe c u t e d t hi s Con t ra c t e f f e c t i ve on t he Be g i n n i n g Da t e ,
a bove .
CONTRA CTOR:
Na me :
Ti t l e :
Da t e d:
COUNTY OF NEVA DA :
Hon ora bl e Te d Ow e n s
Cha i r, Boa rd of Su pe rvi sors
Da t e d:
A t t e st :
Don n a La n di
Cl e rk of t he Boa rd
c :\doc u me n t s a n d se t t i n g s\smc l e ra n\l oc a l se t t i n g s\t e mpora ry I n t e rn e t f i l e s\c on t e n t .ou t l ookl i 4rps4a o\su g a r bow l c orp 9-27-12.doc Con t ra c t or a pprove :
Pre pa ra t i on Da t e : 09/27/2012 Pa g e 6 of 10 Re vi si on Da t e : 06/01/09
Exhibit A
The Contractor s hal l be p aid a f ixed p rice f or al l s erv ices d es cribed und er this contract w ithin the
ind icated d ates reg ard l es s of the s now f al l amounts w ithin that p eriod . The excep tion to this is
that "On Demand " s erv ices s hal l be p aid at an hourl y rate. Snow remov al , road s and ing and
s now p ack remov al s erv ices are to be p rov id ed f rom Nov ember 1 , 201 2, throug h May 31 , 201 3.
Any w ork cond ucted betw een June 1 , 201 3, and June 30, 201 3, w il l be p aid und er "On
Demand " s erv ices :
A. Snow Remov al : Contractor s hal l beg in s now p l ow ing op erations at the time that s now
exceed s f our (4) inches in d ep th and s hal l continue until al l road s in the s erv ice area hav e
been cl eared of al l f res h s now . Snow remov al s hal l be of the entire w id th of p av ement at al l
times .
B. Sand ing Serv ices : Contractor s hal l beg in s and ing w henev er any one of the f ol l ow ing
occurs :
1 . The road is w et and the temp erature is bel ow 32 d eg rees or exp ected to d rop bel ow
32 d eg rees w ithin f our (4) hours ;
2. There is s now p ack or ice on any of the road w ay s s ubj ect to this contract;
3. When ins tructed to s and by the Dep artment of Publ ic Works , the County Sherif f or the
Cal if ornia Hig hw ay Patrol .
C. Snow Pack Remov al : Up on ces s ation of any ind iv id ual s torm ev ent, once al l f res h s now
has been remov ed , contractor s hal l commence remov al of s now p ack.
This contract f or s now remov al , s now p ack remov al and s and ing s erv ices is f or s erv ice on the
f ol l ow ing road s or in the f ol l ow ing d is tricts onl y :
Sod a Sp ring s Area
Donner Pas s Road f rom Sherrit Lane to top of Donner Summit.
Sherrit Lane 0. 08 mil e f rom Donner Pas s Road to the end of the County maintained p ortion.
Lol a Montez Lane 0. 1 0 mil e f rom Donner Pas s Road to Lotta Crabtree.
Lotta Crabtree Terrace 0. 09 mil e f rom Lol a Montez Lane to end .
T-Bar Court 0. 05 mil e f rom Lol a Montez Lane to end .
Ski-Tow n II (County Serv ice Area)
Poma Lane al l .
Lotta Crabtree Terrace f rom inters ection of Poma Lane eas t to Lol a Montez Lane.
Lotta Crabtree Terrace f rom Inters ection of Poma Lane w es t to end by req ues t onl y .
c:\d ocuments and s etting s\s mcl eran\l ocal s etting s\temp orary Internet f il es\content. outl ook\i4rp s 4ao\s ug ar bow l corp 9-27-1 2. d ocContractor ap p rov e.
Prep aration Date: 09/27/201 2 Pag e 7 of 1 0 Rev is ion Date: 06/01 /09
C o n t r a c t o r s h a l l b i l l C o un t y f o r t i m e , e qui pm e n t o r m a t e r i a l s us e d o n t h e a b o ve r o a ds w i t h i n t h e C o un t y
o f Ne va da o n l y. C o un t y s h a l l n o t b e b i l l e d f o r w o r k o n a n y pr i va t e r o a ds o r i n o t h e r c o un t i e s .
3. PRIORITY OF ROADS TO BE PLOWED OR SANDED:
C o n t r a c t o r s h a l l c o m m e n c e w o r k o n a n d g i ve pr i o r i t y t o t h e r o a ds i n t h e f o l l o w i n g o r de r :
A. So da Spr i n g s Ar e a :
1 . Do n n e r Pa s s Ro a d f r o m Sh e r r i t La n e t o t o p o f Do n n e r Sum m i t .
2 . Sh e r r i t La n e 0. 08 m i l e f r o m Do n n e r Pa s s Ro a d t o f i r e s t a t i o n .
3. Lo l a Mo n t e z La n e 0. 1 0 m i l e f r o m Do n n e r Pa s s Ro a d t o Lo t t a C r a b t r e e .
4 . Lo t t a C r a b t r e e Te r r a c e 0. 09 m i l e f r o m Lo l a Mo n t e z La n e t o e n d.
5 . T-Ba r C o ur t 0. 05 m i l e f r o m Lo l a Mo n t e z La n e t o e n d.
B. Ski-To w n II (C SA):
1 . Po m a La n e -a l l .
2 . Lo t t a C r a b t r e e Te r r a c e f r o m i n t e r s e c t i o n o f Po m a La n e e a s t t o Lo l a Mo n t e z La n e .
3. Lo t t a C r a b t r e e Te r r a c e f r o m In t e r s e c t i o n o f Po m a La n e w e s t t o e n d - b y r e que s t o n l y.
4 . ON DEMAND SERVIC ES:
An y w o r k c o n duc t e d b e t w e e n Jun e 1 , 2 01 3, a n d Jun e 30, 2 01 3, s h a l l b e pa i d un de r "On
De m a n d" s e r vi c e s . C o n t r a c t o r s h a l l c o m m e n c e w o r k o n t h e l i s t e d r o a ds b e t w e e n Jun e 1 , 2 01 3,
a n d Jun e 30, 2 01 3, o n l y upo n de m a n d o f C o un t y. C o un t y r e s e r ve s t h e r i g h t t o c l o s e t h e s e
r o a ds i n l i e u o f m a i n t a i n i n g t h e m . On De m a n d s e r vi c e s s h a l l b e pa i d a t t h e h o ur l y r a t e s
i n di c a t e d b e l o w :
ITEM
NO.
1 . Mo t o r Gr a de r
$2 00. 00
2 . Al l Wh e e l Dr i ve Lo a de r
$1 75 . 00
3. Ro t a r y Sn o w Bl o w e r
$375 . 00
4 . Pl o w Tr uc k
$1 5 0. 00
5 . Sa n di n g Se r vi c e s $1 5 0. 00
6. Sa n d Tr uc k
$1 5 0. 00
7. Sa n d (pe r t o n ) $ 35 . 00
5 . EQUIPMENT:
C o n t r a c t o r s h a l l pr o vi de c h a i n s f o r a l l e qui pm e n t us e d un de r t h i s C o n t r a c t . C o n t r a c t o r s h a l l
pr o vi de a m e c h a n i c a t a l l t i m e s i n o r de r t o a s s ur e i m m e di a t e r e pa i r o f a l l e qui pm e n t dur i n g a
s t o r m . Ba c k-up e qui pm e n t s h a l l b e a va i l a b l e s o t h a t do w n t i m e o f a n y pi e c e o f r e qui r e d
e qui pm e n t s h a l l n o t e xc e e d s i x h o ur s .
Equi pm e n t s h a l l b e e qua l t o t h e f o l l o w i n g :
1 . On e a l l w h e e l dr i ve m o t o r g r a de r e qui va l e n t t o C a t e r pi l l a r 1 4 3 e qui ppe d w i t h f r o n t
pl o w .
2 . On e a l l w h e e l dr i ve l o a de r e qui va l e n t t o a C a t e r pi l l a r Mo de l 95 0 e qui ppe d w i t h a
r e ve r s i b l e s n o w pl o w b l a de .
c :\do c um e n t s a n d s e t t i n g s\s m c l e r a n\l o c a l s e t t i n g s\t e m po r a r y In t e r n e t f i l e s\c o n t e n t . o ut l o o k\i 4 r ps 4 a o\s ug a r b o w l c o r p 9-2 7-1 2 . do c C o n t r a c t o r a ppr o ve :
Pr e pa r a t i o n Da t e : 09/2 7/2 01 2 Pa g e 8 o f 1 0 \('1 Re vi s i o n Da t e : 06/01 /09
~ . . J
3 . One r o t a r y sno w plo w t o ha ve a minimum c a pa c it y o f 1,500 t o ns per ho ur .
4 . One 3-5 t o n sa nd t r uc k wit h a sa nding unit c a pa ble o f spr ea ding sa nd o n t he r o a ds.
5. One plo w t r uc k wit h 11 -f o o t bla de.
Due c a r e sha ll be exer c ised t o a vo id inj ur y t o exist ing r o a d impr o vement s o r f a c ilit ies a nd
a dj a c ent pr o per t y . If suc h o bj ec t s a r e inj ur ed o r da ma ged by r ea so n o f t he Co nt r a c t o r ' s
o per a t io ns, t hey sha ll be r epa ir ed, r epla c ed o r r est o r ed a t t he Co nt r a c t o r ' s expense.
Co nt r a c t o r sha ll no t if y t he Co nt r a c t Administ r a t o r immedia t ely o r a s so o n a s is po ssible a f t er t he
o c c ur r enc e o f a ny da ma ge o r inj ur y t o per so n o r pr o per t y while c o nduc t ing sno w r emo va l, sno w
pa c k r emo va l o r sa nding o per a t io ns o n beha lf o f Co unt y .
All da ma ge r esult ing f r o m t he Co nt r a c t o r ' s sno w r emo va l, sno w pa c k r emo va l o r sa nding wo r k
t o pr iva t e pr o per t y sha ll be r epa ir ed by Co nt r a c t o r wit hin a t wo week per io d a f t er wr it t en
no t if ic a t io n by t he Co unt y o r t he pr o per t y o wner . An ext ensio n o f t ime ma y be a ppr o ved in
exc ess o f t he t wo week per io d if r equest ed in wr it ing by t he Co nt r a c t o r . The r equest sha ll st a t e
t he r ea so ns a nd per io d o f t ime f o r t he r equest . Any wo r k no t c o mplet ed by t he Co nt r a c t o r wit hin
t he designa t ed t ime per io d ma y be do ne by t he Co unt y a nd t he c o st deduc t ed f r o m mo nies due
Co nt r a c t o r .
Wit h r espec t t o a ny da ma ge do ne t o Co unt y r o a dwa y s, upo n r ec eiving a r epo r t o f suc h da ma ge
o r upo n disc o ver y o f suc h da ma ge, Co unt y sha ll c a use sa id da ma ge t o be r epa ir ed. Co nt r a c t o r
sha ll be f ina nc ia lly lia ble f o r suc h r epa ir s. Any a mo unt s r equir ed t o c o ver da ma ge t o Co unt y
r o a dwa y s ma y be deduc t ed f r o m a ny mo ney due t o Co nt r a c t o r . If no mo ney is due, Co nt r a c t o r
a gr ees t o r eimbur se Co unt y wit hin 3 0 da y s o f r ec eipt o f a bill t her ef o r .
Int er im inspec t io ns will be ma de f r o m t ime t o t ime in a ddit io n t o a f ina l inspec t io n, whic h will be
c o nduc t ed by Co unt y f o r t he pr io r sea so n bef o r e June 15 o f t he c ur r ent y ea r .
The Co nt r a c t o r sha ll be r espo nsible f o r a ny lia bilit y impo sed by la w a nd f o r inj ur ies t o o r dea t h
o f a ny per so n o r da ma ge t o pr o per t y r esult ing f r o m a ny c a use wha t so ever dur ing pr o gr ess o f
t he wo r k .
7. MAINTENANCE OF DRIVEWAYS:
Co nt r a c t o r sha ll ma k e ever y ef f o r t t o a vo id f illing pr iva t e dr ivewa y s wit h sno w dur ing t he sno w
r emo va l o per a t io ns. It is r ec o gnized t ha t it is impo ssible t o c o mplet ely a vo id sa me but
Co nt r a c t o r sha ll use it s best ef f o r t t o minimize suc h o bst r uc t io n when using plo w t r uc k s,
mo t o r gr a der s a nd lo a der s. Co nt r a c t o r is no t r equir ed t o r emo ve sno w f r o m dr ivewa y s unless, in
t he o pinio n o f t he Co nt r a c t Administ r a t o r , a n exc essive a mo unt ha s been pla c ed in dr ivewa y s.
Sno w sha ll no t be pla c ed in dr ivewa y s when using lo a der s a nd blo wer s.
c :\do c ument s a nd set t ings\smc ler a n\lo c a l set t ings\t empo r a r y Int er net f iles\c o nt ent . o ut lo o k\i4 r ps4 a o\suga r bo wl c o r p 9-27-12. do c Co nt r a c t o r a ppr o ve:
Pr epa r a t io n Da t e: 09/27/2012 Pa ge 9 o f 10 ` S Revisio n Da t e: 06/01/09
1~
EXHIBIT B
1. COMPENSATION:
upon equi pment rates i ndi cated under " On Demand" servi ces.
2. INVOICES:
i ndi cated b elow:
ITEM
NO.
1. Motor Grader
$200.00
3. Rota Snow Blower
$375.00
4. Plow Truck
$150.00
5. Sandi n Servi ces $150.00
6. Sand Truck
$150.00
7. Sand per ton $ 35.00
~~
c:\documents and setti ngs\smcleran\local setti ngs\temporary Internet fi les\content.outlook\i 4rps4aolsugar b owl corp 9-27- 12.docContractor approve:
Preparati on Date: 09/27/2012 Page 10 of 10 Revi si on Date: 06/01/09
- ~ ~ ~ COUNTYOFNEVADA ~ ~
COMMUNITYDEVELOPMENTAGENCY
DEPARTMENTOFPUBLICWORKS
950 MAIDUAVENUE,NEVADACITY,CA 95959- 8617
(530) 265- 1411 FAX(530) 265- 9849 www.mvnevadacountv.com
Communi ty Devel opmentAg ency Di r ector Di r ector of Pub l i c Wor k s
Septemb er 18,2012 Fi l e: 310.02
THEHONORABLEBOARD
OFSUPERVISORS
COUNTYOFNEVADA
NEVADACITY,CA95959
DATEOFMEETING: Octob er 9,2012
SUBJECT: Appr oval to Appoi nt the County of Nevada Tr ans i t Ser vi ces Manag er as Di r ector
and the County of Nevada Ri s k Mang er as Al ter nate Di r ector to the Cal i f or ni a
Tr ans i t Sy s tems Joi nt Power s Author i ty Boar d of Di r ector s
FUNDING: Fundi ng f or memb er s hi p i n Cal i f or ni a Tr ans i t Sy s tems Joi nt Power s Author i ty (Ca1TIP)
i s pr ovi ded thr oug h Local Tr ans por tati on Funds (LTF).
BACKGROUND:
The County of Nevada Tr ans i t Ser vi ces Di vi s i on (Tr ans i t Ser vi ces ) j oi ned the Cal i f or ni a Tr ans i t
Sy s tems Joi nt Power s Author i ty (Ca1TIP) to ob tai n vehi cl e l i ab i l i ty cover ag e and r i s k manag ement
s er vi ces thr oug h j oi ntl y pool i ng r es our ces wi th other pub l i c enti ty tr ans i t ag enci es that ar e memb er s of
Ca1TIP. Thi s acti on was appr oved b y the County of Nevada Boar d of Super vi s or s Res ol uti on No. 87-
482 on Octob er 20,1987. Ca1TIP was f or med i n 1987 dur i ng a ti me when i t was di f f i cul t f or pub l i c
enti ti es to ob tai n cover ag e f r om the i ns ur ance mar k et and has pr ovi ded competi ti ve and s tab l e r ates to
i ts memb er s f or the l as t twenty f i ve y ear s ,as wel l as r i s k manag ement s er vi ces s peci f i c to pub l i c enti ty
tr ans i t oper ator s .
The CaITIP Joi nt Power s Ag r eement,Ar ti cl e 10,r eq ui r es r epr es entati on on the Ca1TIP Boar d of
Di r ector ' s ,one Di r ector and one Al ter nate Di r ector ,f r om each par ty to the Joi nt Power s Ag r eement.
The r epr es entati ves ar e to b e appoi nted b y of f i ci al acti on and des i g nated as a Di r ector of the Boar d and
an Al ter nate Di r ector . Appoi ntments wer e made and appr oved b y the County of Nevada Boar d of
Super vi s or ' s as Res ol uti on No. 97- 124 on Apr i l 1, 1997,that des i g nated the Di r ector of Tr ans i t
Ser vi ces and the Ri s k Manag er as Di r ector and Al ter nate Di r ector ,r es pecti vel y . Tr ans i t Ser vi ces i s
now a Di vi s i on of the Depar tment of Pub l i c Wor k s and manag ed b y the Tr ans i t Ser vi ces Manag er .
Sub s eq uentl y ,Ca1TIPi s r eq ui r i ng that an updated r es ol uti on b e adopted that r ef l ects the appoi ntment
of the Tr ans i t Ser vi ces Manag er as Di r ector and the Ri s k Manag er as Al ter nate Di r ector to the
Cal i f or ni a Tr ans i t Sy s tems Joi nt Power s Author i ty Boar d of Di r ector s s o that ti tl es ar e cur r ent.
Res pectf ul l y Sub mi tted,
~ - - ~
STEVECASTLEBERRY,DIRECTOR
SC: SHH: cn
M:\BOSItems\Cal T1PBODAppoi ntmentBoar d Item 10- 9- 12.doc
RESOLUTION No.
APPROVAL TO APPOINT THE COUNTY OF NEVADA TRANSIT SERVICES
MANAGER AS DIRECTOR AND THE COUNTY OF NEVADA RISK MANAGER AS
ALTERNATE DIRECTOR TO THE CALIFORNIA TRANSIT SYTEMS JOINT
POWERS AUTHORITY BOARD OF DIRECTORS
WHEREAS, t h e Count y of Ne vada Tr ans i t Se r vi c e s Di vi s i on j oi ne d t h e Cal i for ni a Tr ans i t
Sys t e ms Joi nt Powe r s Aut h or i t y (Ca1TIP) t o ob t ai n ve h i c l e l i ab i l i t y c ove r age and r i s k manage me nt
s e r vi c e s t h r ough j oi nt l y pool i ng r e s our c e s wi t h ot h e r pub l i c e nt i t y t r ans i t age nc i e s t h at ar e me mb e r s of
Ca1TIP b y t h e Ne vada Count y Boar d of Supe r vi s or s Re s ol ut i on No. 87-482 on Oc t ob e r 20, 1987; and
WHEREAS, Th e Cal TIP Joi nt Powe r s Agr e e me nt , Ar t i c l e 10 r e q ui r e s r e pr e s e nt at i on on t h e
Ca1TII' Boar d of Di r e c t or ' s b y al l me mb e r age nc i e s wi t h r e pr e s e nt at i ve s appoi nt e d b y offi c i al ac t i on
and de s i gnat e d as a Di r e c t or of t h e Boar d and an Al t e r nat e Di r e c t or ; and
WHEREAS, appoi nt me nt s we r e made and appr ove d b y t h e Ne vada Count y Boar d of
Supe r vi s or ' s as Re s ol ut i on No. 97-124 on Apr i l 1, 1997, t h at de s i gnat e d t h e Di r e c t or of Tr ans i t
Se r vi c e s and t h e Ri s k Manage r as Di r e c t or and Al t e r nat e Di r e c t or , r e s pe c t i ve l y; and
WHEREAS, Tr ans i t Se r vi c e s i s now a Di vi s i on of t h e De par t me nt of Pub l i c Wor k s and
manage d b y t h e Tr ans i t Se r vi c e s Manage r , and Ca1TIP i s r e q ui r i ng t h at an updat e d r e s ol ut i on b e
adopt e d t h at r e fl e c t s t h e appoi nt me nt of t h e Tr ans i t Se r vi c e s Manage r as Di r e c t or and t h e Ri s k
1Vl anage r as Al t e r nat e Di r e c c t or t o t h e Cal i for ni a Tr ans i t Sys t e ms Joi nt Powe r s Aut h or i t y Boar d of
Di r e c t or s s o t h at t i t l e s ar e c ur r e nt .
NOW, THEREFORE, BE IT HEREBY RESOLVED t h at t h e Ne vada Count y Boar d of
Supe r vi s or s appr ove s t h e appoi nt me nt of t h e Count y of Ne vada Tr ans i t Se r vi c e s Manage r as Di r e c t or
and t h e Count y of Ne vada Ri s k Manage r as Al t e r nat e Di r e c t or t o t h e Cal i for ni a Tr ans i t Sys t e ms Joi nt
Powe r s Aut h or i t y Boar d of Di r e c t or s .
Fi l e : 310.02
COUNTY OF NEVADA ,Z~
DEPAR'I'1VIENT OF P~JBLIC WORKS
(530) 265-1411 FAX (530) 265-9849 www.mvnevadacountv.com
Di r ector of Pub l i c Wor k s
Septemb er 25, 2012
Fi l e: 554.004
THE HONORABLE BOARD
OF SUPERVISORS
COUNTY OF NEVADA
NEVADA CITY, CA 95959
SUBJECT: Awar d of Contr act f or the Tr ans i t Bus Shel ter 2012 Pr oject Contr act No.
889814
FUNDING: Fundi ng f or thi s pr oject i s i ncl uded i n the FY 2012/13 b udg et f or Tr ans i t Capi tal
Impr ovement Pr ojects . The pr oject i s f unded wi th State Pr op 1B (PTMISEA) Pub l i c Tr ans por tati on
I~~oder ni z ati on, Impr ovement, and Ser vi ce Enhancement Account Funds . Ther e i s no i mpact on the
County 's Gener al Fund.
BACKGROUND:
On Aug us t 28, 2012, the Boar d of Super vi s or s adopted Res ol uti on No. 12-377 appr ovi ng the pl ans ,
s peci f i cati ons , and eng i neer 's es ti mate f or the Tr ans i t Bus Shel ter 2012 Pr oject and i ns tr ucted the
Pur chas i ng Ag ent to adver ti s e f or b i ds . The b i ds wer e opened on Septemb er 20, 2012, at the Nevada
County Gover nment Center , Nevada Ci ty , Cal i f or ni a and ar e l i s ted b el ow.
Bi dder Bi d
1. Des chai ne Enter pr i s es $17,900.00
2. DCME Concr ete Eng i neer i ng Contr actor s $24,950.00
3. Bal doni Cons tr ucti on $24,983.00
4. Hans en Br os . Enter pr i s es $26,454.00
Eng i neer 's Es ti mate $22,000.00
Awar d i s r ecommended f or the contr act wor k to the l ow b i dder , Des chai ne Enter pr i s es , at the b i d
pr i ce of $17,900.00. The total amount to b e encumb er ed i s $19,690.00, whi ch i ncl udes a 10 per cent
conti ng ency . Cons tr ucti on i s s chedul ed to b eg i n i n Octob er 2012, and b e compl eted wi thi n 20
wor k i ng day s , as al l owed f or i n the contr act. The contr act i ncl udes the cons tr ucti on of a concr ete
pad, meeti ng Amer i cans wi th Di s ab i l i ti es Act (ADA) Standar ds , i ns tal l ati on of a new b us s hel ter ,
r oadway s houl der wi deni ng and pavi ng near the i nter s ecti on of Al ta Si er r a Dr i ve and Li ttl e Val l ey
Road.
Pl eas e contact me i f addi ti onal i nf or mati on i s r eq ui r ed.
Si ncer el y ,
~~
STEVE CA TLEBERR ,DIRECTOR
SC: MTM: cn
Ref : H: \WORD\CLERICAL~BOARDITM~Ti nl oy Tr ans i t-MUB2012awd. doc
RESOLUTION t ~ 1 o .
AWARD OF CONTRACT FOR THE TRANSIT BUS SHELTER 201 2
PROJECT CONTRACT NO. 88981 4
WHEREAS, t h e Ne vada Co unt y Bo ard o f Sup e rvi s o rs by Re s o lut i o n 1 2-377 i ns t ruc t e d t h e
adve rt i s e m e nt fo r bi ds fo r t h e Trans i t Bus Sh e lt e r 201 2 Pro j e c t , Co unt y Co nt rac t No . 88981 4; and
WHEREAS, bi ds we re o p e ne d o n Se p t e m be r 20, 201 2, wi t h t h e lo w bi d be i ng $1 7,900. 00;
and
WHEREAS, funds are avai lable i n budge t 4281 -91 003-707-1 000/521 000 t o ac c o m p li s h
t h i s p ro j e c t ; and
WHEREAS, c o ns t ruc t i o n i s s c h e dule d t o be gi n i n Oc t o be r 201 2 aft e r no t i c e t o p ro c e e d i s
i s s ue d and s h all be c o m p le t e d wi t h i n 20 wo rki ng days , as allo we d fo r i n t h e c o nt rac t .
NOW, THEREFORE, BE IT HEREBY RESOLVED t h at t h e Ne vada Co unt y Bo ard o f
Sup e rvi s o rs :
Awards t h e Co nt rac t t o t h e lo w bi dde r De s c h ai ne Ent e rp ri s e s , i n t h e am o unt o f
$1 7,900. 00 fo r t h e Trans i t Bus Sh e lt e r 201 2 Pro j e c t . Th e t o t al am o unt t o be
e nc um be re d i s $1 9,690. 00, wh i c h i nc lude s a 1 0 p e rc e nt c o nt i nge nc y. Wo rk i s s c h e dule d
t o be gi n i n Oc t o be r o f 201 2, and be c o m p le t e d wi t h i n 20 wo rki ng days , as allo we d fo r
i n t h e c o nt rac t .
2. Aut h o ri ze s t h e Ch ai r o f t h e Bo ard o f Sup e rvi s o rs t o e xe c ut e o n be h alf o f Ne vada
Co unt y t h e agre e m e nt be t we e n Ne vada Co unt y and De s c h ai ne Ent e rp ri s e s up o n re c e i p t
o f t h e Labo r and M at e ri als Bo nd, Pe rfo rm anc e Bo nd and Ce rt i fi c at e o f Ins uranc e by t h e
Di re c t o r o f t h e De p art m e nt o f Publi c Wo rks and ap p ro val and ac c e p t anc e o f t h e
Ce rt i fi c at e o f Ins uranc e by t h e Ri s k M anage r.
Fi le : 554. 004
COUNTY OF NEVADA
c - r - n TF n F r n i iFn Rn iin
BIDDING DOCUMENTS, SPECIFICATIONS
AND CONTRACT DOCUMENTS
FOR
TRANSIT BUS SHELTER 2012
CONTRACT NO. 889814
BID DATE; SEPTEMBER 20, 2012
(Stan dar d Pu b l ic Wor ks Con tr ac t)
pb 889S14 Tr an sit Su s Sh e l te r s 2012 - 1 ~ ~ 2012
PROFESSIONAL ENGINEERS SIGNATURE PAGE
THE SPECIAL PROVISdONS CONTAINED HEREIN HAVE BEEN PREPARED BY OR
UNDER THE DIRECTION OF' THE FOLLO'VVING REGISTERED PERSON.
Na . C
56348
, , ~ /
~ ~ X P'~ , ? 1 , ~ ~ '
REGISTERED CIVIL ENGINEER ~ ~ q r F Q~ ~ ~ ~ Fa ~ .~ ~
r n ~ .
pb88981 4 Tr a n s i t Bus Sh e l t e r s 201 2 2= ~ 201 2
TABLE OF CONTENTS
CONTRACT TIME LINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . _ .
5
INVITATION TO BID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6 :
INSTRUCTIONS TO BIDDERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
_ 8
CHECKLIST OF DOCUMENTS ENCLOSED BY BIDDER . . . . . . . . . . . . . . . . . . . . . . . . . . . , . : . . . : . : : . . . . . : . . . 18
BIDFORM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . : . . . . : ' l 9
BIDDER' S BOND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23.
EXPERIENCE STATEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ . . . . , . . . , . 25
SUBCONTRACTORLISTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . ; . : . . . . . : , . : . . . . . . . . . . . . . . . . : . . . 26
BIDDER' S REPRESENTATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . : . , . : . : , . . . . , . _ . . . . . . . . ; . . . . . . . ; . . : . . . . 27
SPECIALPROVISIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . : . . . . : . : .:....:::..::..........,:....: 28:
SECTION 1, SPECIFICATIONS AND PLANS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . : : . . . . : : , . : : : : . . . . . . . . . . : : : . . . . . . 29
SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS. . . . . . . . . . . : ~ : . : . . . . : . . : . . : , . : : . : . , . . 3: a
2- 1. 0 1 GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . , . . . . . . , . . . , . . . , . . . . . . . . 3. 0
SECTION 3. BLANK . . . . . . . . . . . . . . . . . . . . . . . . . . 3Q . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
SECTION 4. BLANK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . : ; . : : - . : . . . , 3Q
SECTION 5. GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . , . , . . . . . , . , , . . . . . 3Q:
SECTION 5- 1. MISCELLANEOUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ; . . . . . , . ~ . : , : ~ . , : . . : : . . . : . . 30
5- 1. 0 1 SOUND CONTROL REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . , . : , ; , . : : . . ; . : : . . , . . . , : : . > . 3. 0
5- 1. 0 2 PRESERVATION OF PROPERTY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , : ; . : . , . : , . . . . . . , . ; . 30
5- 1. 0 3 AREAS FOR CONTRACTOR' S USE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . > . . . . . . , . . . . , . . . . . , ; , . . 3Q
5- 1. 0 4 TRAFFIC CONTROL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . ~ ~ , , . . , . , . , : . , , . . . : . . ,> . . 31
5- 1. 0 5 PUBLIC SAFETY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . .
. . . . . , , . . . , . . , ; : , . . . : ; . . .
32: .
5- 1. 0 6 LINES AND GRADES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . : , > . . . . , . , . . . 33'
5- 1. 0 7 COORDINATION WITH PUBLIC UTILTIE5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . : . . . . . . . . . : . . . : . . . . . . 33-
SECTION6 . BLANK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
, . . : , . , , : . - . , : , , .
, , , . . 34:
SECTION7. BLANK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
. . . . . SECTION 8. MATERIALS . : . . . . . . . . . . . . . . . . . . . : . . . ~ 4
SECTION 8- 1. MISCELLANEOUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . < . ~ . , . . . . , . , . . . . . , . . . . . . 34
SECTION8- 1. 0 7 TESTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . , . . . . . : . . , . . . 34
SECTION 8- 2. CONCRETE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . , , , . . . : . . . . . . . . . . . . 34
8- 2. 0 1 MINOR CONCRETE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . , . . , . . . , . . . 34
SECTION 9 . DESCRIPTION OF WORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . , . . . . , . . . . . : , . . . , . . . . . . . . . . . . 35'
SECTION 10 . CONSTRUCTION DETAILS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , , . . . . . . . , . . . , . , . . . . . . 35
SECTION 10- 1. GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . : . : . . . . . . . . . . . , . . . . . . . . . , . : . . . . . . 35
10- 1. 0 1 ORDER OF WORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ . . . . . . . . . . . . . , . , . , . . , , . . : . , , . . ; . . 36
10- 1. 0 2 UTILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . ; . . . . . . . . . . . , . . . . : . . . . . . . . . , . . 35-
10- 1. 0 3 MAINTAINING TRAFFIC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . ~ . . . . . . . < :. . : . . . . . : . . . . . : . . . . . . . . . : . . : 35.
, _
10- 1. 0 4 TRAFFIC CONTROL SYSTEM FOR LANE CLOSURE. . . . . . . . . . . . ~ , . , . . . . . : , . , . . . : . . . . : . . . . > 36
10- 1. 0 5 EXISTING HIGHWAY FACILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . : . . . . : . , : . . . . . . : . . . , . . . . : . : . . 87
10- 1. 0 5A RELOCATE ROADSIDE SIGNS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . : . . ~ . : . . . . . . . : : . . . ; . . . . . : 3T`
10- 1. 0 6 DUST CONTROL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : : . : . . . . . ; : : : . , . . . : . . . . : : . . . . . . . ~ : . . 3: 7
10- 1. 0 7 TEMPORARY EROSfON CONTROL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . : : . : . : . . : . . . . . , . : , . . . . : . : . : 37
10- 1. 0 8 CLEARING AND GRUBBING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ; . . : . . . , . , . . . . . . . . . : . , . . : : . ; : : : 38
10- 1. 0 9 EARTHWORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . : . . . . : . . . ; . , . . . , , . . . . . , . ~ ; . . 39
10- 1. 10 INSTALL NEW BUS SHELTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . , . ; . . . : ; , . . : . . : . . : . . . . . . 40
10- 1. 11 CONCRETE PAD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : , . . , . : , . . 40
10- 1. 12 CLASS 2 AGGREGATE BASE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . : . : ; : . : . . , : . , : : . 40
10- 1. 13 ASPHALT CONCRETE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . , . . : . . . , . , , , . , . . . . . , : : , . . . : 40
10- 1. 14 GRINDING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : : : . : . : . . . . . . . . . , . . , . ; . . . , . . _ : . . . : 41.
10- 1. 15 CLEAN-UP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . : , . . . . . , . . . : . . . . , , . . . . : . . . . : . 41
SECTION 11. MODIFIED STANDARD SPECIFICATION SECTIONS . . . . . . ..,.:,. : ..:.:.. .:....,. .;...:. 42
AMENDMENTS TO MAY 20 0 6 STANDARD SPECIFICATIONS . . . . . . . . . . . . . . . . : . . , : . : , . . . . . ~ . . . . , . . , . . . . . . , . : . . 42
SECTION 1: DEFINITIONS AND TERMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , : . . . , . . . . . : - : , : . , : . . < . . ~ . . , . , ; , . A2
SECTION 3: AWARD AND EXECUTION OF CONTRACT . . . . . . . . . . . . . . . . . . . . . . . . . . . , : . , : . ; . . ; . : . . . . . . . . . 43
SECTION 7. LEGAL RELATIONS AND RESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . : . . . . . . > , , . ; . . . . . . . ~ . . . . : . . . . , , : , . . . , . . . 44
SECTION 12: CONSTRUCTION AREA TRAFFIC CONTROL DEVICES : . . : . . . . . . . . . , . . , . . . , . . . . , . . , . . . . . 48.
SECTION 55: STEEL STRUCTURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,,....,, .,,...:.. ...,.,... ......... 49
pb889 814 Tr a n s i t Bus Sh e l t e r s 20 12 - 3 ~ 20 12
SECTION 59: PAINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . , . . . . . . . . . . . ,. _ 49
SECTION 75: MISCELLANEOUS METAL . . . . . . . . . . . . . . . . . . . . . ,,. , . ,, . . . . . . . . . . . . . . . ,. . , 50
SECTION91: PAINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,. . . . . , ,. . . . . : < . . ,.
-
- . _ . . . :. . 50
_ . .
SECTION 12 - DRAWINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,,. . . . . . . . . . . . ,,. . . . ,. . ,. ,:. . . :,:,. . . . . . :. . . . . . . . . . :. . . ,. . . . . . . . 52
CONTRACT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . :. . . . . . . _ . .
58 . . < . . .
STANDARD PUBLIC WORKS CONTRACT SHORT F ORM. . . . . . ,. . . . . . ,. . . . . . . . : . . . . . . . . . . . . .
. . ,,,,. , . _ : ,. , 60
BOND OF F AITHF UL PERF ORMANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . ,
. . . . 70
BOND F OR LABOR AND MATERIAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . ,. . . . . . ,. .
. ,:. .
. . . . 71
LIQUIDATED DAMAGES STATEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,. ,. . :. . :. . . . . . . ~ . . . . , ,. ,. . . . . . . . . ,. . . . . . . . . . . . 72
pb889814 Tr a n s i t Bus Sh e l t e r s 2012 - 4 ~ ~ ~ i ~ 2012
CONTRACT TIME LINE
1 . BIDS DUE: SEPTEMBER 20, 201 2, AT 3:00 P. M.
2. BID OPENING: SEPTEMBER 20, 201 2, AT 3:00 P. M.
3. BIDS TO REMAIN OPEN FOR 6Q DAYS FROM DATE OF OPENING OF BIDS.
4. NOTICE OF AWARD DUE WITHIN 6U DAYS OF OPENING OF BIDS.
5. BID BONDS OF UNSUCCESSFUL BIDDERS TO BE RETURNED WITHIN 1 0 DAYS
OF AWARD BY COUNTY.
6. CONTRACT SIGNING AND BONDS DUE WITHIN 1 4 DAYS OF NOTICE OF AWARD:
7, NOTICE TO PROCEED WITH WORK DUE WITHIN 7 DAYS OF CONTRACT
SIGNING.
8, CONSTRUCTION MUST BEGItJ WITHIN 7 DAYS AFTER MAILING OF NOTICE TO
PROCEED.
9. CONTRACTOR MUST GIVE 72 HOURS WRITTEN NOTICE OF DATE WORK WILL
COMMENCE.
1 0. PRECONSTRUCTION CONFERENCE WITHIN 5 DAYS OF NOTICE TO PROCEED,
1 1 . SCHEDULES AND BREAKDOWN OF PHASES OF CONSTRUCTION DUE W 5 DAYS
AFTER RECEIPT OF NOTICE TO PROCEED.
1 2. WORK MUST BE COMPLETED WITHIN 20 DAYS OF MAILING OF THE NOTICE TO
PROCEED.
pb88981 4 Tr a n s i t Bus Sh c i te r s 201 2 - 5:= ~ 201 2
INVITATION TO BID
FOR: Tr a n s i t Bus Shelt er 2012
LOCATED AT: Alt a Si er r a Dr i ve a n d Li t t le Va lley Roa d, Neva da Coun t y , Ca li f or n i a
Sea led b i ds w i ll b e r ec ei ved a t t he of f i c e of :
Coun t y of Neva da
Pur c ha s i n g Di vi s i on
c / o Audi t or Con t r oller ' s Of f i c e
950 Ma i du Aven ue, 2~ d Floor
Neva da Ci t y , CA 95959
U n t i l 3:00 p.m. loc a l t i me on Sept 20, 2012 f or t he a b ove-r ef er en c ed pr oj ec t ..
Bi ds r ec ei ved a f t er s a i d t i me w i ll n ot b e a c c ept ed a n d w i ll b e r et ur n ed un open ed.
At s a i d pla c e a n d t i me, a n d pr ompt ly t her ea f t er , a ll b i ds t ha t ha ve b een pr oper ly s ub mi t t ed w i ll
b e pub li c ly open ed a n d r ea d a loud. All i n t er es t ed pa r t i es a r e i n vi t ed t o a t t en d.
The w or k t o b e per f or med i n c ludes t he f ollow i n g:
Con s t r uc t i on of c on c r et e pa ds , i n s t a lla t i on of b us s helt er s a t ea c h loc a t i on ( ma t er i a ls f or
s helt er s a r e f ur n i s hed b y Coun t y ) , a n d mi n or ex c a va t i on , a ggr ega t e b a s e a n d a s pha lt c on c r et e.
Bi ds s ha ll b e: COMBINATION OF LU MP SU M AND U NIT PRICES
Bi ds mus t b e f or a ll of t he w or k des c r i b ed her ei n un les s t he b i d f or m s pec i f i c a lly i n di c a t es a b i d
i t em i s opt i on a l.
Pla n s , s pec i f i c a t i on s , pr opos a l f or ms , pr oj ec t ma n ua ls a n d a ll doc umen t s r ela t i n g t o t hi s pr oj ec t
ma y b e dow n loa ded f r om v~ r w w .my n eva da c oun t y.c omi n c/ f gs lp~ t r c ha s i n c ~ . Pot en t i a l b i dder s mus t
r egi s t er a s a pla n holder w i t h t he Coun t y i n or der t o b e n ot i f i ed of a dden da a n d ot her n ot i c es .
To r egi s t er , plea s e s en d a n ema i l t o di a n a .w i lb umCc ~ c o.n eva da .ea .us ,i n di c a t i n g " Tr a n s i t Bus
Shelt er 2012 Bi d Regi s t r a t i on " i n t he s ub j ec t f i eld. If y ou do n ot r ec ei ve a r eply t o t hi s ema i l
i n di c a t i n g t ha t y ou ha ve b een r egi s t er ed, plea s e c a ll 530-265- 1766. Pr oj ec t doc umen t s ma y
a ls o b e r evi ew ed or pur c ha s ed a t :
Neva da Coun t y Depa r t men t of Pub li c Wor ks
950 Ma i du Aven ue, 1St Floor
Neva da Ci t y , CA 95959
A n on-r ef un da b le c ha r ge of $20.00 w i ll b e ma de f or ea c h s et of doc umen t s , a n d a n a ddi t i on a l
c ha r ge of $5.00 w i ll b e ma de i f t hos e doc umen t s a r e ma i led.
Con t r a c t or s ha ll ma i n t a i n t he a ppr opr i a t e Ca li f or n i a Depa r t men t of Mot or Vehi c le dr i ver ' s
li c en s e c la s s i f i c a t i on t hr oughout t he li f e of t he c on t r a c t a n d a t t he t i me t he b i d i s s ub mi t t ed.
Con t r a c t or w i ll b e r eq ui r ed t o pos s es s a Cla s s A c on t r a c t or ' s li c en s e a t t he t i me t he b i d i s
s ub mi t t ed.
The Coun t y of Neva da en c our a ges i t s c on t r a c t or s a n d s ub c on t r a c t or s t o us e t he U S.
Ci t i z en s hi p a n d Immi gr a t i on Ser vi c es E-Ver i f y s y s t em t o ver i f y t ha t employ ees a r e eli gi b le t o
pb 889814 Tr a n s i t Bus Shelt er s 2012.doc - 6- ~ 20]2
work i n the U n i ted S ta tes . I n f orm a ti on a bout the E-V eri f y s y s tem i s a v a i l a bl e a t www. d hs . gov/ e-
v eri f v .
A l l wri tten req ues ts , corres pon d en ce a n d/ or com m un i ca ti on s of a n y ki n d rega rd i n g the proj ect,
i n cl ud i n g a n y s ea l ed bi d s whi ch a re s ubm i tted by m a i l , s ha l l be a d d res s ed to:
Di a n a Wi l burn
Coun ty of Nev a d a
Purcha s i n g Di v i s i on
c/ o A ud i tor Con trol l er' s O f f i ce
950 Ma i d u A v en ue, 2" d F l oor
Nev a d a Ci ty , CA 95959
Phon e Num ber (530) 265-1766 or d i a n a . wi f burn Cc~ co. n ev a d a . ca . us
A pre-bi d con f eren ce orwa l k-through wi l l n ot be hel d .
Ea ch bi d d er m us t s ubm i t a ca s hi er' s check, certi f i ed check or a bi d d er' s bon d i n a n a m oun t
eq ua l to 10% of the tota l a m oun t of the bi d .
The bi d d er to whom a con tra ct i s a wa rd ed wi l l be req ui red to f urn i s h a pertorm a n ce bon d a n d a
l a bor a n d m a teri a l s bon d gua ra n teei n g f a i thf ul pertorm a n ce a n d pa y m en t of a l l d ebts rel a ted to
thi s con tra ct.
The Coun ty of Nev a d a , i n a ccord a n ce wi th Ti tl e V I of the Ci v i l R i ghts A ct of 1964 (78 S ta t. 252)
a n d the regul a ti on s of the Depa rtm en t of Com m erce (15 C. F . R . , Pa rt 8), i s s ued purs ua n t to
s uch A ct, hereby n oti f i es a l l bi d d ers tha t i t wi l l a f f i rm a ti v el y en s ure tha t i n a n y con tra ct en tered
i n to purs ua n t to thi s a d v erti s em en t, m i n ori ty bus i n es s en terpri s es wi l l be a f f ord ed f ul l
opportun i ty to s ubm i t bi d s i n res pon s e to thi s i n v i ta ti on a n d wi l l n ot be d i s cri m i n a ted a ga i n s t on
the groun d s of ra ce, col or, or n a ti on a l ori gi n i n con s i d era ti on f or a n a wa rd .
Thi s i s a publ i c works proj ect. Purs ua n t to S ecti on s 1770 a n d 1773 of the La bor Cod e of the
S ta te of Ca l i f orn i a , the Coun ty of Nev a d a ha s a s certa i n ed tha t prev a i l i n g wa ge ra tes a re
a ppl i ca bl e to the work to be d on e a n d a re a v a i l a bl e a t the S ta te of Ca l i f orn i a Depa rtm en t of
I n d us tri a l R el a ti on s webs i te http:t/www. d i r. ea . gov/ d l s r/ PWD/ i n d ex : htm . Con tra ctor s ha l l n ot
pa y l es s tha n the prev a i l i n g ra te of wa ges .
No bi d wi l l be con s i d ered un l es s i t i s m a d e on a bl a n k f orm f urn i s hed by the Coun ty of Nev a d a
a n d i s m a d e i n a ccord a n ce wi th the prov i s i on s of the propos a l req ui rem en ts a n d con d i ti on s s et
f orth i n the con tra ct d ocum en ts .
The Coun ty of Nev a d a res erv es the ri ght to rej ect a n y or a l l bi d s .
DA TED: ~ ' ~ ~ ~ ~
pb889814 Tra n s i t Bus S hel ters 2012
CO U NTY O F NEV A DA
S TA TE O F CA LI F O R NI A
By
Cha i r, Boa rd of S uperv i s ors
-7-
2012
INSTRUCTIONS TO BIDDERS
FOR: Transit Bus Shelter 2012
LOCATED AT: Alta Sierra Drive and Little Valley Road, Nevada County, Calif ornia
1. DEFINITIONS:
Bidder:., One who submits a bid direc tly to County as distinc t f rom asub-bidder who submits
a bid to a bidder.
Suc c essf ul Bidder: The lowest, q ualif ied, responsive, responsible bidder to whom County
makes an award.
Bidding . Doc uments::
Invitation to Bid
Instruc tion to Bidders
Bid Form
Bidder' s Bond or other sec urity
Experienc e Statement
Subc ontrac tor Listing
Bidder' s Representations
Proposed Contrac t Doc uments
Any and all Addenda
2. COPIES OF BIDDING DOCUMENTS
Complete c opies of the drawing s and proj ec t manual f or use in preparing bids may be
obtained in ac c ordanc e with the Invitation to Bid.
Partial sets of bidding doc uments will not be issued. Complete sets of bidding doc uments
shall be used in preparing bids. County assumes no responsibility f or errors or
misinterpretations resulting f rom the use of inc omplete sets of bidding doc uments. If bidder
believes its set of bidding doc uments is inc omplete, it shall be the responsibility of bidder to
c ontac t County to c onf irm that Bidder has a c omplete set.
County, in making c opies of bidding doc uments available on the above terms, does so only
f or the purpose of obtaining bids on the work and does not c onf er a lic ense or g rant f or any
other use.
3. QUALIFICATIONS OF BIDDERS
Eac h bidder must be prepared to submit, within f ive days of County' s req uest, written
evidenc e of bidder' s q ualif ic ations to perf orm the work. Bidders may be req uired to submit
e~ ~ i~ er.c e that the, have a rrac tic a! kno~ r,! ed~ e ~ f he pa:-tic ~ lar :ve; k big + ~ up~ n, unu that they
have the f inanc ial resourc es to c omplete the proposed work. In determining the bidder' s
q ualif ic ations, the f ollowing f ac tors will be c onsidered: work previously c ompleted by the
bidder and whether the bidder (a) maintains a permanent plac e of business; (b) has
adeq uate plant and eq uipment to dc ; the work properly and expeditiously; (c ) has the
f inanc ial resourc es to meet all oblig ations inc ident to the work; and (d) has appropriate
tec hnic al experienc e. Eac h bidder may be req uired to show thaf he or she has handled
f ormer work so that no j ust c laims are pending ag ainst suc h work. No bid will be ac c epted
pb889814 Transit Bus Shelters 2012 = 8 ~ ~ 2012
from a b i d d e r who i s e ngage d on any work whi ch would i mp ai r hi s or he r ab i li t y t o p e rform
or fi nance t hi s work.
Each b i d d e r mus t hold a curre nt v ali d cont ract or' s li ce ns e at t he t i me of b i d d i ng or t he b i d
wi ll b e re j e ct e d .
4. INSPECTION OF SITE OF WORK
B i d d e rs are re q ui re d t o i ns p e ct t he s i t e of t he work i n ord e r t o s at i s fy t he ms e lv e s , b y
p e rs onal e xami nat i on or b y s uch ot he r me ans as t he y may p re fe r, of t he locat i on of t he
p rop os e d work and as t o t he act ual cond i t i ons of and at t he s i t e of work. If, d uri ng t he
cours e of t he e xami nat i on, b i d d e r fi nd s fact s or cond i t i ons t hat ap p e ar confus i ng t o b i d d e r,
b i d d e r s hall ap p ly t o Count y for ad d i t i onal i nformat i on and e xp lanat i on b e fore s ub mi t t i ng t he
b i d . Howe v e r, no s uch s up p le me nt al i nformat i on s o re q ue s t e d or furni s he d s hall v ary t he
t e rms of t he s p e ci fi cat i ons or t he Cont ract or' s s ole re s p ons i b i li t y t o s at i s fy hi ms e lf or he rs e lf
as t o t he cond i t i ons of t he work t o b e p e rforme d , unle s s an ad d e nd um has b e e n i s s ue d .
The s ub mi s s i on of a b i d b y t he b i d d e r s hall cons t i t ut e t he acknowle d ge me nt t hat , i f award e d
t he cont ract , b i d d e r has re li e d and i s re lyi ng on b i d d e r' s e xami nat i on of (a) t he s i t e of t he
work, (b ) t he acce s s t o t he s i t e , and (c) all ot he r d at a, mat t e rs , and t hi ngs re q ui s i t e t o t he
fulfi llme nt of t he work and on b i d d e r' s own knowle d ge of e xi s t i ng cond i t i ons on and i n t he
v i ci ni t y of t he s i t e of t he work t o b e cons t ruct e d und e r t he cont ract , and not on any
re p re s e nt at i on or warrant y of Count y. No clai m for ad d i t i onal comp e ns at i on wi ll b e allowe d
whi ch i s b as e d up on a lack of knowle d ge of t he ab ov e i t e ms .
Whe re t e chni cal re p ort s or d at a hav e b e e n ut i li z e d i n t he p re p arat i on of t he cont ract
d ocume nt s , b i d d e r may re ly up on t he accuracy of t he t e chni cal d at a cont ai ne d i n s uch
re p ort s b ut not up on t he i nt e rp re t at i ons or op i ni ons cont ai ne d t he re i n for t he comp le t e ne s s
t he re of for t he p urp os e of b i d d i ng or cons t ruct i on.
Whe re p lans and s p e ci fi cat i ons cont ai n d rawi ngs of p hys i cal cond i t i ons i n or re lat i ng t o
e xi s t i ng s urface cond i t i ons , i nclud i ng und e rground faci li t i e s , whi ch are at or cont i guous t o
t he s i t e , b i d d e r may re ly up on t he accuracy of t he d at a cont ai ne d i n s uch d rawi ngs b ut not
up on t he comp le t e ne s s t he re of for t he p urp os e s of b i d d i ng or cons t ruct i on. If a mas s
d i agram has b e e n p re p are d for a p roj e ct , i t i s for d e s i gn p urp os e s only. If i t i s mad e
av ai lab le t o b i d d e rs , Count y as s ume s no re s p ons i b i li t y what e v e r for t he i nformat i on
cont ai ne d t he re i n and make s no guarant e e s wi t h re s p e ct t o re li ance t he re on.
B e fore s ub mi t t i ng a b i d , e ach b i d d e r wi ll, at b i d d e r' s own e xp e ns e , make or ob t ai n any
ad d i t i onal e xami nat i ons , i nv e s t i gat i ons , e xp lorat i ons , t e s t s and s t ud i e s and ob t ai n any
ad d i t i onal i nformat i on and d at a whi ch p e rt ai n t o t he p hys i cal cond i t i ons (s urface , s ub s urface
and und e rground faci li t i e s ) at or cont i guous t o t he s i t e or ot he rwi s e whi ch may affe ct cos t ,
p rogre s s , p e rt ormance or furni s hi ng of t he work and whi ch b i d d e r d e e ms ne ce s s ary t o
d e t e rmi ne i t s b i d for p e rformi ng and furni s hi ng t he work i n accord ance wi t h t he t i me , p ri ce
and ot he r t e rms and cond i t i ons of t he cont ract d ocume nt s .
On re q ue s t i n ad v ance , Count y wi ll p rov i d e e ach b i d d e r acce s s t o t he s i t e t o cond uct s uch
e xp lorat i ons and t e s t s , as e ach b i d d e r d e e ms ne ce s s ary for t he s ub mi s s i on of a b i d . B i d d e r
s hall fi ll all hole s , cle an up and re s t ore t he s i t e t o i t s forme r cond i t i on up on comp le t i on of
s uch e xp lorat i ons .
The land s up on whi ch t he work i s t o b e p e rforme d , ri ght s - of- way and e as e me nt s for acce s s
t he re t o and ot he r land s d e s i gnat e d for us e b y Cont ract or i n p e rFormi ng t he work are
i d e nt i fi e d i n t he cont ract d ocume nt s . A ll ad d i t i onal land s and acce s s t he re t o re q ui re d for
p b $89814 Trans i t B us She lt e rs 2012 - 9- ~\ 2012
temporary c on s tru c ti on f ac i l i ti es or s torage of materi al s an d equ i pmen t are to be prov i ded
by C on trac tor. Eas emen ts f or perman en t s tru c tu res or perman en t c han ges i n ex i s ti n g
s tru c tu res are to be obtai n ed an d pai d f or by C ou n ty u n l es s otherw i s e prov i ded i n the
c on trac t doc u men ts .
5. EXAMINATION OF C ONTRAC TbOC UMENTS
The c on trac t doc u men ts s hal l c on s i s t of the f ol l ow i n g;
1 . In v i tati on to B i d;
2 . In s tru c ti on s to B i dders ;
3 . C on trac tor' s B i d ( i n c l u di n g doc u men tati on ac c ompan yi n g the B i d an d an y pos t- bi d
doc u men tati on s u bmi tted pri or to the Noti c e of Aw ard);
4 . C on trac t;
5. Adden da w hi c h pertai n to the C on trac t;
6 . The B on ds or other s ec u ri ty;
7 . An y s u ppl emen tary c on di ti on s or an y an d al l w ri tten agreemen ts amen di n g or ex ten di n g
the w ork, ti me or pri c e c on templ ated;
8 . The Pl an s an d Spec i f i c ati on s an d Draw i n gs as i den ti f i ed i n the C on trac t;
9 . C erti f i c ates of In s u ran c e;
1 0 . Other.
Eac h bi dder s hal l thorou ghl y ex ami n e an d be f ami l i ar w i th l egal an d proc edu ral doc u men ts ,
gen eral c on di ti on s , s pec i f i c ati on s , draw i n gs an d adden da ( i f an y). The s u bmi s s i on of a bi d
s hal l c on s ti tu te an ac kn ow l edgemen t u pon w hi c h C ou n ty may rel y that the bi dder has
thorou ghl y ex ami n ed an d i s f ami l i ar w i th the c on trac t doc u men ts . The f ai l u re or n egl ec t of a
bi dder to rec ei v e or ex ami n e an y of the c on trac t doc u men ts s hal l i n n o w ay rel i ev e that
bi dder f rom an y obl i gati on w i th res pec t to that bi dder' s bi d or to the c on trac t. No c l ai m f or
addi ti on al c ompen s ati on w i l l be al l ow ed w hi c h i s bas ed u pon a l ac k of kn ow l edge of an y
c on trac t doc u men ts .
6 . INTERPRETATION OF C ONTRAC T DOC UMENTS
No oral repres en tati on s or i n terpretati on s w i l l be made to an y bi dder as to the mean i n g of
the c on trac t doc u men ts . An y ambi gu i ti es , i n c on s i s ten c i es i n the pl an s an d s pec i f i c ati on s or
other c on trac t doc u men ts , or probl ems w hi c h are v i s i bl e by an i n s pec ti on of the s i te or
rev i ew of the c on trac t doc u men ts s hal l be res ol v ed pri or to bi ddi n g. Requ es t f or an
i n terpretati on s hal l be made i n w ri ti n g an d del i v ered to C ou n ty at l eas t ten ( 1 0 ) days bef ore
the ti me an n ou n c ed f or open i n g of the propos al s . In terpretati on s by C ou n ty w i l l be i n the
f orm of an adden du m to the c on trac t doc u men ts an d, w hen i s s u ed, w i l l be s en t as promptl y
as i s prac ti c al to al l parti es to w hom the bi d doc u men ts hav e been i s s u ed. Al l s u c h
adden da s hal l bec ome part of the c on trac t. C ou n ty res erv es the ri ght to amen d an y
c on trac t l an gu age, w hi c h i t determi n es , i s ambi gu ou s pri or to aw ard of the bi d.
7 . ADDENDA
Eac h bi d s hal l i n c l u de s pec i f i c ac kn ow l edgmen t, i n the s pac e prov i ded, of rec ei pt of al l
adden da i s s u ed du ri n g i n e bi ddi n g peri oa. Fai l u re to s o ac kn ow i eage w i i i res u l t i n f he pi d
bei n g rej ec ted as n ot res pon s i v e. The C on trac tor i s res pon s i bl e f or v eri f yi n g that al l
adden da hav e been rec ei v ed an d f or obtai n i n g al l adden da pri or to s u bmi tti n g bi ds f or the
w ork.
On l y qu es ti on s an s w ered by f ormal w ri tten adden da w i l l be bi n di n g. Oral an d other
i n terpretati on s or c l ari f i c ati on s w i l l be w i thou t l egal ef f ec t.
pb8 8 9 8 1 4 Tran s i t B u s Shel ters 2 0 1 2 - 1 0 - ~~! 2 0 1 2
Addenda may al s o be i s s u ed t o mo di fy t he bi ddi ng do cu ment s as deemed adv i s abl e by
Co u nt y.
Addenda w i l l be mai l ed o r del i v er ed t o al l p ar t i es r eco r ded as hav i ng r ecei v ed t he bi ddi ng
do cu ment s . No addenda w i l l be i s s u ed l at er t han fo u r (4) days p r i o r t o t he dat e fo r r ecei p t
o f bi ds excep t an addendu m, i f neces s ar y, p o s t p o ni ng t he dat e fo r r ecei p t o f bi ds o r
w i t hdr aw i ng t he r equ es t fo r bi ds .
8. BIDS
Bi ds s hal l be made o n t he bl ank fo r ms p r ep ar ed by Co u nt y and i ncl u ded her ei n. Bi dder s
may ext r act t hes e p ag es fr o m t he bo o k o f s p eci fi cat i o ns o r s u bmi t t he ent i r e bo o k . Al l bi ds
s hal l g i v e p r i ces , bo t h i n w r i t i ng and i n fi g u r es , and s hal l be s i g ned by t he bi dder o r bi dder ' s
au t ho r i z ed r ep r es ent at i v e w i t h bi dder ' s addr es s and s hal l p r o v i de al l o t her i nfo r mat i o n
r equ es t ed o n t he bi d fo r m. If t he bi d i s made by an i ndi v i du al , hi s o r her name, s i g nat u r e
and p o s t o ffi ce addr es s mu s t be s ho w n; i f made by a fi r m o r p ar t ner s hi p , t he name and p o s t
o ffi ce addr es s o f t he fi r m o r p ar t ner s hi p mu s t be s ho w n; i f made by a co r p o r at i o n, t he bi d
s hal l s ho w t he name o f t he s t at e u nder t he l aw s o f w hi ch t he co r p o r at i o n i s char t er ed, t he
name and p o s t o ffi ce addr es s o f t he co r p o r at i o n, and t he t i t l e o f t he p er s o n w ho s i g ns o n
behal f o f t he co r p o r at i o n.
9. SUBMISSION OF BIDS
Bi ds s hal l be s u bmi t t ed at t he t i me and p l ace i ndi cat ed i n t he Inv i t at i o n t o Bi d and s hal l be
i ncl u ded i n a s eal ed env el o p e addr es s ed t o t he Nev ada Co u nt y, Pu r chas i ng Di v i s i o n. If
mai l ed o r hand car r i ed, t he bi ds s hal l be ad" dr es s ed t o :
Co u nt y o f Nev ada
Pu r chas i ng Di v i s i o n
c/ o Au di t o r Co nt r o l l er ' s Offi ce
950 Mai du Av enu e, 2" d Fl o o r
Nev ada Ci t y, CA 95959
The bi d s hal l be i dent i fi ed o n t he o u t s i de w i t h t he bi dder ' s name, l i cens e nu mber and
addr es s and w i t h t he p r o j ect t i t l e.
Each bi d s hal l be acco mp ani ed by t he bi d s ecu r i t y and o t her r equ i r ed do cu ment s .
If t he bi d i s s ent by mai l , t he s eal ed env el o p e s hal l be encl o s ed i n a s ep ar at e mai l i ng
env el o p e w i t h t he no t at i o n " BID ENCLOSED" o n t he face t her eo f.
Bi ds s hal l be dep o s i t ed at t he des i g nat ed l o cat i o n p r i o r t o t he t i me and dat e fo r r ecei p t o f
bi ds i ndi cat ed i n t he Inv i t at i o n t o Bi d, o r t he mo di fi ed t i me and dat e i ndi cat ed by addendu m.
Bi ds r ecei v ed aft er t he t i me and dat e fo r r ecei p t o f bi ds w i l l be r et u r ned u no p ened. Bi dder
s hal l as s u me fu l l r es p o ns i bi l i t y fo r t i mel y del i v er y at t he l o cat i o n des i g nat ed fo r r ecei p t o f
bi ds .
Or al , t el ep ho ne, o r fax bi ds ar e i nv al i d and w i l l no t r ecei v e co ns i der at i o n. No bi dder may
s u bmi t mo r e t han o ne bi d. Mu l t i p l e. bi ds u nder di ffer ent names w i l l no t be accep t ed fr o m
o ne fi r m o r as s o ci at i o n.
l ~
p 6889814 Tr ans i t Bu s Shel t er s 20]2 - 11- 2012
10. PRE-BtD CONFERENCE OR WALK-THOUGH
A pre-b i d conference orwalk-through wi ll NOT b e held ,
11. BID PRICE
The b i d pri ce s hall i nclud e ev ery thi ng neces s ary for the completi on of cons tructi on and
fulfi llment of the contract i nclud i ng, b ut not li mi ted to, furni s hi ng all materi als , equi pment,
tools , plant and other faci li ti es and all management, s uperi ntend ence, lab or and s erv i ces ,
except as may b e prov i d ed otherwi s e i n the contract d ocuments .
In the ev ent of a d i fference b etween the pri ce quoted i n word s and a pri ce quoted i n fi gures
for the s ame quotati on, the word s s hall b e cons i d ered the amount b i d . Di s crepanci es
b etween the i nd i cated s um or total of fi gures and the correct s um or total wi ll b e res olv ed i n
fav or of the correct s um or total.
12. BASIS OF BIDS
The b i d d er s hall s ub mi t b oth a lump s um pri ce and pri ces for all uni t cos t i tems and
alternati v es s hown on the b i d form. Fai lure to comply may b e caus e for rej ecti on.
Where s peci fi c quanti ti es are gi v en, they are approxi mate only , b ei ng gi v en as a b as i s for
the compari s on of b i d s , and the County of Nev ad a d oes not, expres s ly or b y i mpli cati on,
warrant that the actual amount of work wi ll corres pond therewi th, b ut res erv es the ri ght to
i ncreas e or d ecreas e the amount of any clas s or porti on of the work or to omi t porti ons of
the work as may b e d eemed neces s ary or ad v i s ab le b y County . The amount of the b i d for
compari s on purpos es wi ll b e the total of all i tems . The total of uni t b as i s i tems wi ll b e
d etermi ned b y extens i on of the i tem pri ce b i d on the b as i s of the es ti mated quanti ty s et forth
for the i tem.
The b i d d er s hall s et forth for each i tem of work i n clearly legi b le fi gures , an i tem pri ce and a
total for the i tem i n the res pecti v e s paces prov i d ed for thi s purpos e. In the cas e of uni t
b as i s i tems , the amount s et forth und er the " Total" column s hall b e the extens i on of the i tem
pri ce b i d on the b as i s of the es ti mated quanti ty for the i tem.
In cas e of d i s crepancy b etween the i tem pri ce and the total s et forth for the i tem, the i tem
pri ce s hall prev ai l; howev er, i f the amount s et forth as an i tem pri ce i s amb i guous ,
uni nteNi gi b le or uncertai n for any caus e, or i s omi tted , or i n the cas e of uni t b as i s i tems i s
the s ame amount as the entry i n the " Total" column, then the amount s et forth i n the " Total"
column for the i tem s hall prev ai l i n accord ance wi th the followi ng:
a. As to uni t b as i s i tems , the amount s et forth i n the " Total" column s halt b e d i v i d ed b y the
es ti mated quanti ty for the i tem and the pri ce thus ob tai ned s hall b e the i tem pri ce.
b . As to the lump s um i tems , the amount s et forth i n the " Total" column s hall b e the i tem
pri ce.
In accord ance wi th the prov i s i on of Secti on 6707 of the State Lab or Cod e, each b i d d er s hall
li s t, i n any b i d i tem calli ng for trenchi ng of fi v e (5) feet or more i n d epth, the amount
contai ned i n the propos al for ad equate trench and excav ati on s heeti ng, s hori ng, and
b raci ng or equi v alent method for the protecti on of li fe and li mb whi ch s hall conform to
appli cab le Safety Ord ers .
\~.
pb 889814 Trans i t Bus Shelters 2012 -12- 2012
13. TAXES
B i d p r i c e s s h a l l i n c l u d e a l l owa n c e f or a l l f e d e r a l , s t a t e a n d l oc a l t a x e s .
14. CONTRACT TIME
Th e d a t e by wh i c h t h e wor k i s t o be c omp l e t e d (t h e c on t r a c t t i me ) i s s e t f or t h i n t h e c on t r a c t
d oc u me n t s .
15. SUB STITUTE MATERIAL AND EQUIPMENT
Th e c on t r a c t , i f a wa r d e d , wi l l be on t h e ba s i s of ma t e r i a l a n d e qu i p me n t d e s c r i be d i n t h e
d r a wi n gs or s p e c i f i e d i n t h e s p e c i f i c a t i on s wi t h ou t c on s i d e r a t i on of p os s i bl e s u bs t i t u t e or
"c o-e qu a l " i t e ms . Wh e n e ve r i t i s i n d i c a t e d i n t h e d r a wi n gs or s p e c i f i e d i n t h e s p e c i f i c a t i on s
t h a t a s u bs t i t u t e or "c o-e qu a l " i t e m of ma t e r i a l or e qu i p me n t ma y be f u r n i s h e d or u s e d by
Con t r a c t or i f a c c e p t a bl e t o Cou n t y, a p p l i c a t i on f or s u c h a c c e p t a n c e wi l l n ot be c on s i d e r e d
by Cou n t y u n t i l a f t e r t h e e f f e c t i ve d a t e of t h e c on t r a c t u n l e s s a n a d d e n d u m i s i s s u e d t o a l l
bi d d e r s a u t h or i z i n g t h e u s e of a s p e c i f i e d s u bs t i t u t e . Th e p r oc e d u r e f or s u bmi t t a l of a n y
s u c h a p p l i c a t i on by Con t r a c t or a n d c on s i d e r a t i on by Cou n t y i s s e t f or t h i n t h e c on t r a c t
d oc u me n t s .
Ea c h bi d s h a l l h a ve l i s t e d on t h e f or m p r ovi d e d h e r e wi t h t h e n a me a n d a d d r e s s of e a c h
s u bc on t r a c t or t o wh om t h e bi d d e r p r op os e s t o s u bl e t p or t i on s of t h e wor k i n e x c e s s of on e -
h a l f of on e p e r c e n t of t h e t ot a l a mou n t of t h e bi d , or , i n t h e c a s e of bi d s f or c on s t r u c t i on of
s t r e e t s or h i gh wa ys , i n c l u d i n g br i d ge s , i n e x c e s s of on e-h a l f of on e p e r c e n t of t h e
Con t r a c t or ' s t ot a l bi d or $10, 000, wh i c h e ve r i s gr e a t e r , p e r Pu bl i c Con t r a c t s Cod e Se c t i on s
4104. For t h e p u r p os e of t h i s p a r a gr a p h , a s u bc on t r a c t or i s d e f i n e d a s on e wh o c on t r a c t s
wi t h t h e Con t r a c t or t o f u r n i s h ma t e r i a l s a n d l a bor , or l a bor on l y f or t h e p e r f or ma n c e of wor k
a t t h e s i t e of t h e wor k.
Cou n t y h a s t h e r i gh t t o r e vi e w t h e s u i t a bi l i t y a n d qu a l i f i c a t i on s of a n y s u bc on t r a c t or or
s u p p l i e r p r op os e d by t h e Con t r a c t or . As p a r t of t h i s r e vi e w Cou n t y ma y r e qu e s t a n
e x p e r i e n c e s t a t e me n t wi t h p e r t i n e n t i n f or ma t i on a s t o s i mi l a r p r oj e c t s a n d ot h e r e vi d e n c e of
qu a l i f i c a t i on f or e a c h s u bc on t r a c t or , p e r s on a n d or ga n i z a t i on . If Cou n t y, a f t e r d u e
i n ve s t i ga t i on , h a s r e a s on a bl e obj e c t i on t o a n y p r op os e d s u bc on t r a c t or , Cou n t y ma y, be f or e
gi vi n g t h e n ot i c e of a wa r d , r e qu e s t t h e a p p a r e n t s u c c e s s f u l bi d d e r t o s u bmi t a n a c c e p t a bl e
s u bs t i t u t e wi t h ou t a n i n c r e a s e i n bi d p r i c e . If t h e a p p a r e n t s u c c e s s f u l bi d d e r d oe s n ot ma ke
s u c h s u bs t i t u t i on , t h e c on t r a c t s h a l l n ot be a wa r d e d t o s u c h bi d d e r , bu t Con t r a c t or ' s f a i l u r e
t o ma ke s u c h s u bs t i t u t i on wi l l n ot c on s t i t u t e gr ou n d s f or s a c r i f i c i n g t h e bi d s e c u r i t y. An y
s u bc on t r a c t or , ot h e r p e r s on or or ga n i z a t i on s o l i s t e d a n d t o wh om Cou n t y d oe s n ot ma ke
wr i t t e n obj e c t i on p r i or t o t h e gi vi n g of t h e n ot i c e of a wa r d wi l l be d e e me d a c c e p t a bl e t o
Cou n t y s u bj e c t t o r e voc a t i on of s u c h a c c e p t a n c e a f t e r t h e e f f e c t i ve d a t e of t h e a gr e e me n t
a s p r ovi d e d i n t h e c on t r a c t d oc u me n t s .
No Con t r a c t or s h a l l be r e qu i r e d t o e mp l oy a n y s u bc on t r a c t or , ot h e r p e r s on or or ga n i z a t i on
a ga i n s t wh om Con t r a c t or h a s r e a s on a bl e obj e c t i on .
Th e Con t r a c t or ma y n ot c h a n ge a n y s u bc on t r a c t or l i s t e d on i t s bi d wi t h ou t wr i t t e n a p p r ova l
f r om Cou n t y a f t e r a d e t e r mi n a t i on t h a t t h e r e qu i r e me n t s of Pu bl i c Con t r a c t s Cod e Se c t i on
4707 h a ve be e n me t .
I
p b88981h Tr a n s i t B u s Sh e l t e r s 20]2 -13- 2012
17. BID GUARANTY (BID BOND)
For a l l b i d s exceed i ng $25,000 ea ch b i d d ers b i d s ha l l b e a ccompa ni ed b y a b i d gua ra nty
b ond (b i d b ond ) d ul y compl eted on the form prov i d ed herew i th or a form w hi ch i s
s ub s ta nti a l l y s i mi l a r, b y a gua ra nty compa ny a uthori z ed to ca rry on b us i nes s i n the S ta te of
C a l i forni a , for pa yment to C ounty i n the s um of a t l ea s t ten (10%) percent of the tota l
a mount of the b i d , or a l terna ti v el y b y a certi fi ed or ca s hi er' s check, pa ya b l e to C ounty i n the
s um of a t l ea s t ten (10%) percent of the tota l a mount of the b i d . A b i d b ond form w hi ch
prov i d es further pa yment of a ttorney' s fees or w hi ch conta i ns a termi na ti on d a te w i l l not b e
cons i d ered to b e " s ub s ta nti a l l y s i mi l a r" . The a mount pa ya b l e to C ounty und er the gua ra nty
b ond , or the certi fi ed or ca s hi er' s check a nd the a mount thereof, a s the ca s e ma y b e, s ha l l
b e forfei ted to C ounty a s l i q ui d a ted d a ma ges i n ca s e of a fa i l ure or negl ect of the b i d d er to
furni s h, execute a nd d el i v er to C ounty the req ui red performa nce a nd pa yment b ond s ,
ev i d ence of i ns ura nce, a nd to enter i nto, execute a nd d el i v er to C ounty the contra ct on the
form prov i d ed herew i th, w i thi n 14 d a ys a fter b ei ng noti fi ed i n w ri ti ng b y C ounty tha t the
a w a rd ha s b een ma d e a nd the a greement i s rea d y for executi on.
Al l b ond s s ha l l ha v e a pow er of a ttorney a uthori z i ng the s i gna ture of the pers on a uthori z ed
to s i gn on b eha l f of the S urety a tta ched to the b ond . The pow er of a ttorney s i gna ture a nd
the pri nci pa l ' s s i gna ture s ha l l ea ch (b oth) b e nota ri z ed .
The b i d b ond s ha l l na me C ounty a s b enefi ci a ry a nd s ha l l s peci fy tha t the b ond i s v a l i d for
the b i d openi ng of thi s proj ect a s s ched ul ed i n the Inv i ta ti on to Bi d .
18. RETURN OF BID GUARANTEES
W i thi n ten (10) d a ys a fter the b i d s a re a w a rd ed , C ounty w i l l return the b i d gua ra ntees
(other tha n b i d b ond s ) a ccompa nyi ng the b i d s fa r b i d s not cons i d ered i n ma ki ng the a w a rd .
Al l other b i d gua ra nti es w i l l b e hel d unti l the contra ct ha s b een ful l y executed , a fter w hi ch
they w i l l b e returned to the res pecti v e b i d d ers w hos e b i d s they a ccompa ny.
19. MODIFIC ATION OR W ITHDRAW AL OF BIDS
Bi d s s ub mi tted ea rl y ma y b e mod i fi ed or w i thd ra w n b y noti ce to the pa rty recei v i ng b i d s a t
the pl a ce a nd pri or to the ti me d es i gna ted for recei pt of b i d s . S uch noti ce s ha l l b e i n w ri ti ng
ov er the s i gna ture of the b i d d er or b e b y fa x; i f b y fa x, w ri tten confi rma ti on ov er the
s i gna ture of b i d d er mus t ha v e b een ma i l ed a nd pos tma rked on or b efore the d a te a nd ti me
s et for recei pt of b i d s ; i t s ha l l b e s o w ord ed a s not to rev ea l the a mount of ori gi na l b i d . Bi d s
ma y a l s o b e mod i fi ed or w i thd ra w n i n pers on b y the b i d d er or a n a uthori z ed repres enta ti v e
prov i d ed b i d d er ca n prov e b i d d er' s i d enti ty a nd a uthori ty. W i thd ra w n b i d s ma y b e
res ub mi tted up to the ti me d es i gna ted for the recei pt of b i d s prov i d ed tha t they a re then ful l y
i n conforma nce w i th thes e i ns tructi ons to b i d d ers .
If, w i thi n 24 hours a fter b i d s a re opened , a ny b i d d er fi l es a d ul y s i gned w ri tten noti ce w i th
C ounty a nd promptl y therea fter d emons tra tes to the rea s ona b l e s a ti s fa cti on of C ounty tha t
there w a s a ma teri a l a nd s ub s ta nti a l mi s ta ke i n the prepa ra ti on of the b i d , tha t b i d d er ma y
w i thd ra w hi s or her b i d a nd the b i d s ecuri ty w i l l b e returned . Therea fter, tha t b i d d er w i l l b e
d i s q ua l i fi ed from further b i d d i ng on the w ork.
20. OPENING OF BIDS
Bi d s w i l l b e opened pub l i cl y a nd rea d a l oud . An a b s tra ct of the a mounts of the b a s e b i d s
a nd ma j or a l terna tes (i f a ny) w i l l b e ma ~a a v a i l a b l e a fter the openi ng of the b i d s .
~~
pb 889814 Tra ns i t Bus S hel ters 2012 - 14- 2012
21. BIDS TO REMAIN OPEN
AIf b i d s s h a l l rema i n open a nd s u b j ec t t o a c c ept a nc e f or a peri od of 60 d a ys f rom t h e d a t e
of openi ng, b u t Cou nt y ma y, i n Cou nt y's d i s c ret i on, rel ea s e a ny b i d a nd ret u rn t h e b i d
s ec u ri t y pri or t o t h a t d a t e.
22. POSTPONEMENT OF OPENING
Cou nt y res erves t h e ri gh t t o pos t pone t h e d a t e a nd t i me f or openi ng of b i d s a t a ny t i me pri or
t o t h e d a t e a nd t i me a nnou nc ed i n t h e a d vert i s ement .
23. AWARD OF CONTRACT
Th e a wa rd of t h e c ont ra c t , i f a wa rd ed , wi l l b e ma d e t o t h e l owes t res pons i ve, res pons i b l e
b i d d er wh os e b i d c ompl i es wi t h a l i t h e requ i rement s s t a t ed h erei n. Wi t h i n 60 d a ys a f t er t h e
t i me of openi ng t h e b i d s , Cou nt y wi l l a c t ei t h er t o a c c ept a propos a l or t o rej ec t a l l
propos a l s . Th e a c c ept a nc e of a propos a l wi l l b e evi d enc ed b y a not i c e of a wa rd of c ont ra c t
i n wri t i ng, d el i vered i n pers on or b y ma i l t o t h e b i d d er wh os e propos a l i s a c c ept ed . No ot h er
a c t of Cou nt y s h a l l c ons t i t u t e a c c ept a nc e of a b i d . Th e a wa rd of c ont ra c t s h a l l ob l i ga t e t h e
b i d d er wh os e b i d i s a c c ept ed t o f u rni s h a perf orma nc e b ond , pa yment b ond a nd evi d enc e of
i ns u ra nc e ( c ert i f i c a t es of i ns u ra nc e a nd end ors ement s s pec i f i ed i n t h e c ont ra c t ) a nd
exec u t e t h e a greement s et f ort h i n t h e c ont ra c t d oc u ment s
Cou nt y res erves t h e ri gh t t o rej ec t a ny a nd a l l b i d s a nd t o wa i ve a ny a nd a l l f orma l i t i es , a nd
t h e ri gh t t o d i s rega rd a l ! non-c onf ormi ng, non-res pons i ve, or c ond i t i ona l b i d s . Cou nt y
res erves t h e ri gh t t o rej ec t t h e b i d of a ny b i d d er i f Cou nt y b el i eves t h a t i t wou l d not b e i n t h e
b es t i nf eres t of t h e proj ec t t o ma ke a n a wa rd t o t h a t b i d d er, wh et h er b ec a u s e t h e b i d i s not
res pons i ve or t h e b i d d er i s u nqu a l i f i ed or of d ou b t f u l f i na nc i a l a b i l i t y or f a i l s t o meet a ny
ot h er pert i nent s t a nd a rd or c ri t eri a es t a b l i s h ed b y Cou nt y. Cou nt y res erves t h e ri gh t t o
rej ec t a ny b i d s wh i c h omi t a b i d on a ny one or more i t ems on wh i c h b i d s a re requ i red ; a ny
b i d s wh i c h omi t u ni t pri c es i f u ni t pri c es a re requ i red ; a ny b i d s i n wh i c h u ni t pri c es a re
u nb a l a nc ed i n t h e opi ni on of Cou nt y; a ny b i d a c c ompa ni ed b y i ns u f f i c i ent or i rregu l a r b i d
s ec u ri t y; a nd a ny b i d s f rom b i d d ers wh o h a ve previ ou s l y f a i l ed t o perf orm properl y or t o
c ompl et e on t i me c ont ra c t s of a ny na t u re.
It i s Cou nt y's i nt ent t o a c c ept a l t erna t es ( i f a ny a re a c c ept ed ) i n t h e ord er i n wh i c h t h ey a re
l i s t ed i n t h e b i d f orm, b u t Cou nt y ma y a c c ept t h em i n a ny ord er or c omb i na t i on.
Cou nt y ma y c ons i d er t h e qu a l i f i c a t i ons a nd experi enc e of s u b c ont ra c t ors a nd ot h er pers ons
a nd orga ni z a t i ons ( i nc l u d i ng t h os e wh o a re t o f u rni s h t h e pri nc i pa l i t ems of ma t eri a l or
equ i pment ) propos ed f or t h os e port i ons of t h e work a s t o wh i c h t h e i d ent i t y of
s u b c ont ra c t ors a nd ot h er pers ons a nd orga ni z a t i ons mu s t b e s u b mi t t ed a s provi d ed h erei n.
Opera t i ng c os t s , ma i nt ena nc e c ons i d era t i ons , perf orma nc e d a t a a nd gu a ra nt ees of
ma t eri a l s a nd equ i pment ma y a l s o b e c ons i d ered b y Cou nt y.
If t h ere i s rea s on t o b el i eve t h a t c ol l u s i on exi s t s a mong t h e b i d d ers , none of t h e b i d s of t h e
pa rt i c i pa nt s i n s u c h c ol l u s i on wi l l b e c ons i d ered , a nd Cou nt y ma y l i kewi s e el ec t t o rej ec t a l l
b i d s rec ei ved .
Cou nt y ma y c ond u c t s u c h i nves t i ga t i ons a s Cou nt y d eems nec es s a ry t o a s s i s t i n t h e
eva l u a t i on of a ny b i d a nd t o es t a b l i s h t h e res pons i b i l i t y, qu a l i f i c a t i ons a nd f i na nc i a l a b i l i t y of
t h e b i d d ers , propos ed s u b c ont ra c t ors a nd ot h er pers ons a nd orga ni z a t i ons t o d o t h e work i n
a c c ord a nc e wi f h t h e c ont ra c t d oc u ment s t o Cou nt y's s a t i s f a c t i on wi t h i n t h e pres c ri b ed t i me.
~~
pb 889814 Tra ns i t Bu s Sh el t ers 2012 -15 - 2012
County reserves the ri g ht to rej ec t the b i d of any b i d d er who d oes not pass any suc h
eval uati on to County's sati sf ac ti on.
i f the c ontrac t i s to b e award ed , i t wi l l b e award ed to the l owest b i d d er whose eval uati on b y
County i nd i c ates to County that the award wi l l b e i n the b est i nterests of the proj ec t.
24. SIGNING OF AGREEMENT
When County g i ves a Noti c e of Award to the suc c essf ul b i d d er, i t wi l l b e ac c ompani ed b y
unsi g ned c ounterparts of the ag reement and al l other c ontrac t d oc uments.
Two c opi es of the c ontrac t d oc uments wi l l b e prepared b y County. Al l c opi es wi l l b e
sub mi tted to Contrac tor, and Contrac tor shal l exec ute the c ontrac t, i nsert exec uted c opi es
of the req ui red b ond s and power of attorney, and sub mi t ai l c opi es to County wi thi n 14
d ays. The d ate of exec uti on of the c ontrac t shal l b e l ef t b l ank f or f i l l i ng i n b y County.
County wi l l exec ute al l c opi es, i nsert the d ate of si g ni ng the c ontrac t on the c ontrac t and
b ond f orms and on the power- of - attorney and d i stri b ute one c opy eac h to County and
Contrac tor. Contrac tor shal l b e responsi b l e f or d i stri b uti on of c opi es to the Surety( i es) .
Notwi thstand i ng any ac ti on b y County to the c ontrary or b y the Board of Supervi sors i n
ac c epti ng a b i d , there shal l b e no c ontrac t b etween b i d d er and County unti l the c ontrac t
d oc uments are si g ned b y County.
Fai l ure of the Contrac tor to exec ute the c ontrac t wi thi n the spec i f i ed ti me shal l b e j ust c ause
f or wi thd rawal of the c ontrac t award b y the County and f orf ei ture b y the Contrac tor of the
b i d g uaranty b ond .
25. NOTtCE TO PROCEED
County shal l g i ve the suc c essf ul b i d d er wri tten noti c e to proc eed wi th the work wi thi n 7 d ays
of the exec uti on of the c ontrac t. Notwi thstand i ng any other provi si on of the c ontrac t, County
shal l not b e ob l i g ated to ac c ept or to pay f or any work f urni shed b y the Contrac tor pri or to
d el i very of noti c e to proc eed whether or nat County has k nowl ed g e of the f urni shi ng of suc h
work .
26. PERFORMANCE AND OTHER BONDS
The c ontrac t d oc uments set f orth County's req ui rements as to perf ormanc e and other
b ond s. When the suc c essf ul b i d d er d el i vers the exec uted c ontrac t to County, i t shal l b e
ac c ompani ed b y the req ui red c ontrac t sec uri ty. The b ond s shal l b e provi d ed on County's
f orms or on f orms whi c h are sub stanti al l y si mi l ar. Notwi thstand i ng any l ang uag e c ontai ned
i n the b ond s, County shal l not b e l i ab l e f or attorney's f ees ei ther f or the enf orc ement of the
b ond or f or any other ac ti on und er thi s Contrac t. Bond s shal l not c ontai n any d ate of
termi nati on.
pb 889814 Transi t Hus Shel ters 2012 - 16- \~ 2012
27. CONTRACTUAL RESTRICTIONS
No of f i c i a l of County who i s a uthor i z e d i n s uc h c a p a c i ty a nd on b e ha l f of County to
ne g oti a te , ma ke , a c c e p t or a p p r ove , or to ta ke p a r t i n ne g oti a ti ng , ma ki ng , a c c e p ti ng , or
a p p r ovi ng a ny a r c hi te c tur a l , e ng i ne e r i ng , i ns p e c ti ng , c ons tr uc ti on or ma te r i a l s up p l y
c ontr a c t or a ny s ub c ontr a c t i n c onne c ti on wi th the c ons tr uc ti on of the p r oj e c t, s ha l l b e c ome
d i r e c tl y or i nd i r e c tl y i nte r e s te d p e r s ona l l y i n thi s c ontr a c t or i n a ny p a r t the r e of . No of f i c e r ,
e mp l oye e , a r c hi te c t, a ttor ne y, e ng i ne e r , or i ns p e c tor of or f or County who i s a uthor i z e d i n
s uc h c a p a c i ty a nd on b e ha l f of County who i s i n a ny l e g i s l a ti ve , e x e c uti ve , s up e r vi s or y, or
othe r s i mi l a r f unc ti on i n c onne c ti on wi th the c ons tr uc ti on of the p r oj e c t, s ha l l b e c ome
d i r e c tl y or i nd i r e c tl y i nte r e s te d p e r s ona l l y i n thi s c ontr a c t or i n a ny p a r t the r e of , a ny ma te r i a l
s up p l y c ontr a c t, s ub c ontr a c t, i ns ur a nc e c ontr a c t, or a ny othe r c ontr a c t p e r ta i ni ng to the
p r oj e c t.
28. POSTING SECURITY IN LIEU OF RETENTION
The Contr a c tor ma y e l e c t to r e c e i ve one hund r e d p e r c e nt (100%) of p a yme nts d ue und e r
thi s c ontr a c t f r om ti me to ti me , wi thout r e te nti on of a ny p or ti on of the p a yme nt b y the p ub l i c
a g e nc y, b y d e p os i ti ng s e c ur i ti e s of e q ui va l e nt va l ue wi th County i n a c c or d a nc e wi th the
p r ovi s i ons of Se c ti on 22300 of the Ca l i f or ni a Pub l i c Contr a c t Cod e ; e x c e p t tha t no s uc h
s ub s ti tuti on s ha l l b e a l l owe d whe r e f e d e r a l mone y i s f und i ng the p r oj e c t a nd f e d e r a l
r e g ul a ti ons or p ol i c i e s woul d p r ohi b i t s uc h s ub s ti tuti on of s e c ur i ti e s f or the r e te nti on.
Se c ur i ti e s e l i g i b l e f or i nve s tme nt s ha l l i nc l ud e thos e l i s te d i n Se c ti on 16430 of the Ca l i f or ni a
Gove r nme nt Cod e , or b a nk or s a vi ng s a nd l oa n c e r ti f i c a te s of d e p os i ts . Suc h s e c ur i ti e s , i f
d e p os i te d b y the b i d d e r , s ha l l b e va l ue d b y County whos e d e c i s i on on the va l ua ti on of the
s e c ur i ti e s s ha l l b e f i na l . The b i d d e r s ha l l b e the b e ne f i c i a l owne r of a ny s e c ur i ti e s
s ub s ti tute d f or mone y wi thhe l d a nd s ha l l r e c e i ve a ny i nte r e s t the r e on.
29. LIQUIDATED DAMAGES
The County i s a uthor i z e d b y Gove r nme nt Cod e Se c ti on 53069.85 to a s s e s s l i q ui d a te d
d a ma g e s f or d e l a y. County r e f e r s b i d d e r s to the Contr a c t f or r e vi e w of the l i q ui d a te d
d a ma g e s p r ovi s i on to b e i nc l ud e d i n thi s c ontr a c t.
I~
p b 889814 ' Tr a ns i t Bus She l te r s 2012 - 17- 2012
CHECKLIST OF DOCUMENTS ENCLOSED BY BIDDER
Bi d d e r s h a l l a cknowl e d ge h e or s h e h a s e ncl os e d a l l r e q u i r e d Bi d d i ng Docu me nts l i s te d
h e r e i n by s i gni ng h i s or h e r i ni ti a l s i n " Bi d d e r " col u mn, a f te r e a ch i te m.
DOCUMENT SIGNATURES
BIDDER
_ _
COUNTY REP.
1 . BID FORM (s i gne d )
2. ACKNOWLEDGMENT OF ADbENDA .
3. Bf D SECURITY: Bi d Bond (mu s t
be s i gne d by cor por a te s u r e ty); or
Ca s h i e r ' s ch e ck; or Ce r ti f i e d Ch e ck;
or Ca s h
4. EXPERIENCE STATEMENT FORM
5. SUBCONTRACTOR LISTING (s i gne d )
6. BIDDER' S REPRESENTATIONS:
(BIDDER' S QUALIFICATIONS,
WORKER' S COMPENSAT{ON
CERTIFICATE NON-COLLUSION
DECLARATION)
pb88981 4 " tr a ns i t Bu s Sh e l te r s 201 2 -I A- ~ 201 2
BID FORM,
(Nevada County S tandar d For m Bi d Document)
BID TO THE COUNTY OF NEVADA FOR:
_ _
Name of Bi dder .
The wor k to be done and r ef er r ed to her ei n i s i n Nevada County, S tate of Cal i f or ni a, and
s hal l be cons tr ucted i n accor dance wi th the Pl ans , S p eci f i cati ons (i ncl udi ng the p ayment of
not l es s than the wag e r ates s et f or th ther ei n) and the Contr act annexed her eto.
The wor k to be done i s s hown on p r oj ect documents enti tl ed:
The under s i g ned, as bi dder , decl ar es that the onl y p er s ons or p ar ti es i nter es ted i n thi s bi d
as p r i nci p al s ar e thos e named her ei n; that thi s bi d i s made wi thout col l us i on wi th any other
p er s on, f i r m, or cor p or ati on, and i n s ubmi tti ng thi s bi d, the under s i g ned bi dder ag r ees that
he or s he has car ef ul l y exami ned the l ocati on of the p r op os ed wor k, the annexed p r op os ed
f or m of contr act, and the p l ans ther ei n r ef er r ed to and al l other documents l i s ted or
i ncor p or ated i n the bi ddi ng documents and contr act documents ; and bi dder p r op os es , and
ag r ees i f thi s bi d i s accep ted, that bi dder wi l l contr act wi th the County of Nevada i n the f or m
of the cop y of the contr act annexed her eto, to p r ovi de al l neces s ar y machi ner y, tool s ,
ap p ar atus , and other means of cons tr ucti on, and to do al l the wor k and f ur ni s h al l the
mater i al s s p eci f i ed i n the contr act, i n the manner and ti me ther ei n p r es cr i bed, and
accor di ng to the r equi r ements of County as ther ei n s et f or th, and that bi dder wi l l take i n f ul l
p ayment ther ef or the f ol l owi ng :
p b889814 Tr ans i t Bus S hel ter s 2Q12 - 19- ~\ 2012
Item
No. Item
U n i t of
Measure
Esti mated
Q uan ti t.
Item
P ri c e T otal
1 , T RAFFIC CONT ROL LS 1
2 . EART HWORK
(FINAL P AY)
CY 2 0
3. AGGREGAT E BASE
(CLASS 2 )
CY 2 0
4. ASP HALT CONCRET E T YP E-
B
T ON 1 9
5. CONCRET E P AD SF 1 00
6. INST ALL BU S
SHELT ERS
LS 1
T OT AL OF BID (i n f i g ures);
T OT AL OF BID (i n w ords):
pb8898t4 T ran si t Bus Sh el ters 2 01 2 -2 0- ~ 2 01 2
The undersigned b idder agrees t o f urnish t he req uired b o nds o r o t her sec urit y and t o ent er
int o a c o nt rac t w it hin t he t ime sp ec if ied in t he I nst ruc t io ns t o B idders, and f urt her agrees t o
c o mp let e all w o rk b y t he b id, in ac c o rdanc e w it h ail req uirement s t he c o nt rac t .
Rec eip t o f c o p ies o f t he f o llo w ing addenda is hereb y ac kno w ledged. .
Addendum No . B idder' s S ignat ure Dat e Ac kno w ledged
AU addenda rec eiv ed hav e b een c o nsidered in p rep arat io n o f t his b id.
Enc lo sed herew it h are t he B id Fo rm, B id B o nd o r o t her sec urit y , Exp erienc e S t at ement ,
S ub c o nt rac t o r L ist ing and B idder' s Rep resent at io ns f o rm.
I n sub mit t ing t his b id it is underst o o d t hat t he right is reserv ed b y Co unt y t o rej ec t any and
all b ids, and it is underst o o d t hat t his b id may no t b e w it hdraw n during f he p erio d set f o rt h in
t he I nst ruc t io ns t o B idders.
Env elo p es c o nt aining b ids must b e marked as req uired b y t he I nst ruc t io ns t o B idders.
Co unt y reserv es t he right t o rej ec t any and all b ids and t o w aiv e any irregularit ies in b ids.
The amo unt o f t he b id f o r c o mp ariso n p urp o ses w ill b e t he t o t al o f all it ems. The t o t al o f
unit b asis it ems w ill b e det ermined b y ext ensio n o f t he it em p ric e b id o n t he b asis o f t he
est imat ed q uant it y set f o rt h f o r t he it em.
P ric es b id shall inc lude o v erhead, p ro f it and all ap p lic ab le t axes.
B y sub missio n o f t his b id, eac h b idder c ert if ied, and in t he c ase o f a j o int b id eac h p art y
t heret o c ert if ies as t o it s aw n o rganiz at io n, t hat t his b id has b een arriv ed at indep endent ly ,
w it ho ut c o nsult at io n, c o mmunic at io n, o r agreement as t o any mat t er relat ing t o t his b id w it h
any o t her b idder o r w it h any c o mp et it o r.
Fo r all b ids exc eeding $25, 000 a b id b o nd w ill ac c o mp any t his b id in a sum o f no t less t han
t en p erc ent (10%) o f t he t o t al amo unt o f t he b id and shall b e o n a f o rm ap p ro v ed b y Co unt y
o r a f o rm w hic h is sub st ant ially similar, w hic h is at t ac hed t heret o .
I f t his b id shall b e ac c ep t ed and t he undersigned shalt f ail t o c o nt rac t as af o resaid, and t o
giv e t he p erf o rmanc e b o nd and lab o r and mat erial b o nd as req uired in t he c o nt rac t w it h a
suret y sat isf ac t o ry t o Co unt y w it hin t he numb er o f day s set f o rt h in t he I nst ruc t io ns t o
B idders af t er rec eip t o f no t ic e t hat t he c o nt rac t has b een aw arded t o t he undersigned,
Co unt y may , at it s o p t io n, det ermine t hat t he b idder has ab ando ned t he c o nt rac t and
t hereup o n t he aw ard o f t he c o nt rac t shall b e null and v o id and t he b idder and suret y shall
f o rf eit t he sec urit y ac c o mp any ing t his b id t o t he Co unt y o f Nev ada.
' ~~
p b 8 8 9 8 t 4 ' Cransit B us S helt ers 2012 - 21- ~ - - 2012
Accompanying t h is b id is
(" B id d e r ' s B ond " , " C as h ie r ' s C h e ck" , " C e r t if ie d C h e ck" or " C as h " )
f or $ an amount e qual t o t e n pe r ce nt (10%) of t h e t ot al b id .
Th e name s of ind iv id uals wh o ar e pr incipals in any par t ne r s h ip, j oint v e nt ur e , b us ine s s
as s ociat ion or cor por at ion in t h e f or e going b id ar e as f ollows :
_ _
_ _ _ _ .
Lice ns e d in accor d ance wit h an act pr ov id ing f or t h e r e gis t r at ion of cont r act or s , Lice ns e No,
Dat e d :
Aut h or ize d Signat ur e of B id d e r
B USINESS ADDRESS: - - - - - - - -
PLAC E OF RESIDENC E:
TELEPHONE NUMB ER;
C LASSIFIC ATION OF C ONTRAC TOR' S LIC ENSE: - _ _ _ _ _ _
EXPIRATION DATE OF C ONTRAC TOR' S LIC ENSE:
FEDERAL TAX ID. NO. ;
NOTE: If b id d e r is a cor por at ion, t h e le gal name of t h e cor por at ion s h all b e s e t f or t h ab ov e
t oge t h e r wit h t h e s ignat ur e of t h e of f ice r or of f ice r s aut h or ize d t o s ign cont r act s on b e h alf of
t h e cor por at ion; if b id d e r is a co- par t ne r s h ip, t h e t r ue name of t h e f ir m s h all b e s e t f or t h
ab ov e t oge t h e r wit h t h e s ignat ur e of t h e par t ne r or par t ne r s aut h or ize d t o s ign cont r act s on
b e h alf of t h e co- par t ne r s h ip; and if b id d e r is an ind iv id ual, h is or h e r s ignat ur e s h all b e
place d ab ov e . If a b id d e r is a j oint v e nt ur e , t h e d ocume nt s mus t b e s igne d b y an aut h or ize d
of f ice r of e ach f ir m t o f h e j oint v e nt ur e and s h all includ e t h e C alif or nia C ont r act or ' s Lice ns e
numb e r of e ach par t ne r t o t h e j oint v e nt ur e . Th e s ignat ur e of any at t or ne y- in- f act mus t b e
not ar ize d .
pb 889814 Tr ans it B us Sh e lt e r s 2012 - 22- ' ~ 2oia
BIDDER'S BOND
STATE OF CALIFORNIA
COUNTY OF NEVADA
KNOW ALL PERSONS BY THESE PRESENT,
That we
_ _ _ , as p r i n c i p al , an d
as su r ety , ar e hel d an d f i r m l y bou n d u n to the Cou n ty of Nevada i n the su m of ten p er c en t
(10%) of the total am ou n t of the bi d of the p r i n c i p al above n am ed, su bm i tted by sai d
p r i n c i p al to f he Cou n ty of Nevada f or the wor k desc r i bed bel ow, f or the p ay m en t of whi c h
su m i n l awf u l m on ey of the Un i ted States, wel l an d tr u l y to be m ade, to the Cou n ty of
Nevada, we bi n d ou r sel ves, ou r hei r s, exec u tor s, adm i n i str ator s, an d su c c essor s, j oi n tl y an d
sever al l y , f i r m l y by these p r esen ts. In n o c ase shal l the l i abi l i ty of the su r ety her eu n der
exc eed the su m of
The c on di ti on of thi s obl i g ati on i s su c h that wher eas the p r i n c i p al has su bm i tted the above-
m en ti on ed bi d to the Cou n ty of Nevada, as af or esai d, f or c er tai n c on str u c ti on sp ec i f i c al l y
desc r i bed as f ol l ows, f or whi c h bi ds ar e to be op en ed at Nevada Ci ty , Cal i f or n i a, on
_ _ ,. f or : .
NOW, THEREFORE, i f the af or esai d p r i n c i p al i s awar ded the c on tr ac t, an d wi thi n the ti m e
an d m an n er r eq u i r ed by the c on tr ac t doc u m en ts, af ter the p r esc r i bed f or m s ar e p r esen ted
to hi m or her f or si g n atu r e, en ter s i n to a wr i tten Con tr ac t, i n the p r esc r i bed f or m , i n
ac c or dan c e wi th the bi d, an d f i l es two bon ds wi th the Cou n ty of Nevada, on e to g u ar an tee
f ai thf u l p er f or m an c e an d the other to g u ar an tee p ay m en t f or l abor an d m ater i al s, as
r eq u i r ed by l aw, then thi s obl i g ati on shal l be n u l l an d voi d; other wi se i t shal l be an d r em ai n
i n f u l l f or c e an d ef f ec t.
Noti c e to Su r ety shal l be p r ovi ded at:
p b889814 Tr an si t Bu s Shel ter s 2012 -23 - ~2012
I N WI TN ESS WHEREOF, we have hereunto s et our hands and s eal s on thi s
day of A. D. 20
P ri nc i p al
Seal
Seal
..Seal
Seal
_ _ _ _ .Seal
.Seal
Surety
N OTE: Si g nature of Surety s hal l be notari z ed. P ower of attorney f or s urety wi th c orp orate
s eal af f i x ed mus t be attac hed.
K
~ ~
p 6889814 Trans i t Bus Shel ters 2012 - 24- ~ 2012
EXPERIENCE STATEMENT
The f o l l o w i n g o u t l i n e i s a r ec o r d o f t he b i d d er ' s r ec en t exper i en c e i n c o n s t r u c t i o n o f a t ype
s i m i l ar i n m ag n i t u d E an d c har ac t er t o t hat c o n t em pl at ed u n d er t hi s c o n t r ac t .
pb 839814 Tr an s i t Bu s Shel t er s 2012 - 25 - ~~ 2012
SUBCONTRACTOR LISTING
The f o l l o w i n g i n f o r m a t i o n i s s u b m i t t ed w hi ch g i v es t he n a m e, b u s i n es s a d d r es s , a n d p o r t i o n
o f t he w o r k f o r ea ch s u b co n t r a ct o r t ha t w i l l b e u s ed f o r a p o r t i o n o f t he w o r k eq u a ' I t o o r
exceed i n g t he a m o u n t s p eci f i ed i n t he In s t r u ct i o n s t o Bi d d er s i f t he b i d d er i s a w a r d ed t he
co n t r a ct . Ad d i t i o n a l n u m b er ed p a g es s ha l l b e a t t a ched t o t hi s p a g e a s r eq u i r ed . Ea ch
p a g e s ha l l b e hea d ed "SUBCONTRACTOR LISTING" a n d s i g n ed .
Na m e
p b 889814 Tr a n s i t Bu s Shel t er s 2012
Bu s i n es s Ad d r es s
Si g n a t u r e o f Co n t r a ct o r
D es cr i p t i o n o f
P o r t i o n o f Wo r k
t o b e P er f o r m ed
- 26 - 2012
BIDDER'S REPRESENTATIONS
i , t h e u n d e r s i g n e d , d e c l a r e a s f o l l o w s :
1 . BIDDER'S QUALIFICATIONS: Th a t n e i t h e r I n o r a c o mpa n y o f w h i c h I a m mo r e t h a n
50% o w n e r h a ve be e n d i s q u a l i f i e d f r o m bi d d i n g , r e mo ve d f r o m a pu bl i c w o r ks c o n s t r u c t i o n
pr o j e c t o r o t h e r w i s e be e n pr e ve n t e d f r o m bi d d i n g be c a u s e o f a vi o l a t i o n o f l a w o r a s a f e t y
r e g u l a t i o n .
Fu r t h e r , I d e c l a r e u n d e r pe n a l t y o f pe r j u r y t h a t n e i t h e r I n o r a c o mpa n y o f w h i c h I a m mo r e
t h a n a 50% o w n e r , h a ve h a d mo r e t h a n o n e f i n a l , ~n a ppe a l a bl e f i n i n g o f c o n t e mpt c i f ~o u ! ~
by a f e d e r a l c o u r t w i t h i n t h e i mme d i a t e l y pr e c e d i n g t w o ye a r pe r i o d be c a u s e o f f a i l u r e t o
c o mpl y w i t h a n o r d e r o f t h e Fe d e r a l c o u r t (Pu bl i c Co n t r a c t Co d e Se c t i o n 1 0232), w h i c h
o r d e r s t h e Co n t r a c t o r t o c o mpl y w i t h a n o r d e r o f t h e Na t i o n a l La bo r Re l a t i o n s Bo a r d .
Fu r t h e r , I d e c l a r e u n d e r pe n a l t y o f pe r j u r y t h a t I h a ve n o t be e n c o n vi c t e d by a n y c o u r t o f
a n y c h a r g e o f f r a u d , br i be r y, c o l l u s i o n , c o n s pi r a c y, o r a n y o t h e r a c t i n vi o l a t i o n o f s t a t e o r
f e d e r a l a n t i t r u s t l a w i n c o n n e c t i o n w i t h t h e bi d d i n g u po n , a w a r d o f , o r pe r f o r ma n c e o f a n y
pu bl i c w o r ks c o n t r a c t .
2. WORKER'S COMPENSATION CERTIFICATION (LABOR CODE SECTION 1 861 ):
Th a t I a m a w a r e o f t h e pr o vi s i o n s o f Se c t i o n 3700 o f t h e La bo r Co d e o f t h e St a t e o f Ca l i f o r n i a ,
w h i c h r e q u i r e s e ve r y e mpl o ye r t o be i n s u r e d a g a i n s t l i a bi l i t y f o r Wo r ke r 's Co mpe n s a t i o n o r t o
u n d e r t a ke s e l f -i n s u r a n c e i n a c c o r d a n c e w i t h t h e pr o vi s i o n s o f t h a t Co d e , a n d I w i l l c o mpl y w i t h
s u c h pr o vi s i o n s be f o r e c o mme n c i n g t h e pe r f o r ma n c e o f t h e w o r k o f t h i s Co n t r a c t .
3. NONCOLLUSION DECLARATION: I, t h e u n d e r s i g n e d , d e c l a r e t h a t I a m t h e
o f t h e pa r t y ma ki n g t h e
f o r e g o i n g bi d , t h a t t h e bi d i s n o t ma d e i n t h e i n t e r e s t o f , o r o n be h a l f o f , a n y u n d i s c l o s e d
pe r s o n , pa r t n e r s h i p, c o mpa n y, a s s o c i a t i o n , o r g a n i z a t i o n , o r c o r po r a t i o n ; t h a t t h e bi d i s g e n u i n e
a n d n o t c o l l u s i ve o r s h a m; t h a t t h e bi d d e r h a s n o t d i r e c t l y o r i n d i r e c t l y i n d u c e d o r s o l i c i t e d a n y
o t h e r bi d d e r t o pu t i n a f a l s e o r s h a m bi d , a n d h a s n o t d i r e c t l y o r i n d i r e c t l y c o l l u d e d , c o n s pi r e d ,
c o n n i ve d , o r a g r e e d w i t h a n y bi d d e r o r a n yo n e e l s e t o pu t i n a s h a m bi d , o r t h a t a n yo n e s h a l l
r e f r a i n f r o m bi d d i n g ; t h a t t h e bi d d e r h a s n o t i n a n y ma n n e r , d i r e c t l y o r i n d i r e c t l y, s o u g h t by
a g r e e me n t , c o mmu n i c a t i o n , o r c o n f e r e n c e w i t h a n yo n e t o f i x t h e bi d pr i c e o f t h e bi d d e r o r a n y
o t h e r bi d d e r , o r t o f i x a n y o ve r h e a d , pr o f i t , o r c o s t e l e me n t o f t h e bi d pr i c e , o r o f t h a t o f a n y
o t h e r bi d d e r , o r t o s e c u r e a n y a d va n t a g e a g a i n s t t h e pu bl i c bo d y a w a r d i n g t h e c o n t r a c t o f
a n yo n e i n t e r e s t e d i n t h e pr o po s e d c o n t r a c t ; t h a t a l l s t a t e me n t s c o n t a i n e d i n t h e bi d a r e t r u e ;
a n d , f u r t h e r , t h a t t h e bi d d e r h a s n o t , d i r e c t l y o r i n d i r e c t l y, s u bmi t t e d h i s o r h e r bi d pr i c e o r a n y
br e a kd o w n t h e r e o f , o r t h e c o n t e n t s t h e r e o f , o r d i vu l g e d i n f o r ma t i o n o r d a t a r e l a t i ve t h e r e t o , o r
pa i d , a n d w i l l n o t pa y, a n y f e e t o a n y c o r po r a t i o n , pa r t n e r s h i p, c o mpa n y a s s o c i a t i o n ,
o r g a n i z a t i o n , bi d d e po s i t o r y, o r t o a n y me mbe r o r a g e n t t h e r e o f t o e f f e c t u a t e a c o l l u s i ve o r
s h a m bi d .
d e c l a r e u n d e r pe n a l t y o f pe r j u r y u n d e r t h e l a w s o f t h e St a t e o f Ca l i f o r n i a t h a t t h e f o r e g o i n g i s
t r u e a n d c o r r e c t .
Da t e :
~~
pb88981 4 Tr a n s i t Bu s Sh e l t e r s 201 2 - 27- ~ ~ 20]2
COUNTY OF NEVADA
STATE OF CALIFORNIA
SPECIAL PROVISIONS
FOR
COUNTY CONTRACT NO. - 889814
Bid Date: SEPTEMBER Z0, 2012
pb889814 Tr an s it Bus Sh el ter s 2012 - 28- ~~/ 2012
COUNTY OF NEVADA
STATE OF CALIFORNIA
SPECIAL PROVISIONS
for Transit Bus Shelter 2012
County Contract No. 889814
SECTION Z. SPECIFICATfONS ~,ND PLANS
The work embraced herein sha11 be done in accordance with the State of California Standard
Sp ecifications and Plans, dated May 2006, to the extent they are sp ecifically incorp orated
herein and consistent with the County Standard Form Contract and in accordance with the
following Sp ecial Prov isions.
In case of conflict between the Standard Sp ecifications or Standard Plans and these Sp ecial
Prov isions, the Sp ecial Prov isions shall take p recedence ov er and be used in lieu of such
conflicting p ortions.
Wherev er in the Standard Sp ecifications, Sp ecial Prov isions, Notice to Contractors, Prop osal,
Contract, or other Contract documents the following terms are used, the intent and meaning
shall be interp reted as follows:
STATE OR COUNTY OR STATE OF County of Nev ada
CALIFORNIA
DEPARTMENT OR DEPARTMENT OF County of Nev ada
PUBLIC WORKS Dep artment of Public Works
DIRECTOR OR DIRECTOR OF PUBLIC Board of Sup erv isors
WORKS County of Nev ada
ENGINEER OR CHIEF ENGINEER Director of fhe Dep artment of Public Works
County of Nev ada acting either directly or
throug h p rop erly authoriz ed ag ent and
consultants
The following sections of the State of California Standard Sp ecifications dated May 2006 are
sp ecifically incorp orated herein:
1. Section 1
2, Section 5-1.05
3 . Section 6-1.08 ( exclusiv e of the first and second p arag rap h)
4, Sections 7-1.01 G, 7-1.011, 7-7.02, 7-1.08, 7-1.09, 7-1.11 and 7-1.13
5, Section 8-1.01 ( third and fourth p arag rap hs only)
6. Section 9-1.01
7. Sections 10 throug h 95, inclusiv e
p b889814 Transit Bus Shelters 2012 -29- ~.~ ~_
~_ .~~
2012
SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS
2- 1 .0 1 GENERAL
The B i d d er ' s a t t en t i o n i s d i r ec t ed t o t he b i d d i n g d o c umen t s pr ec ed i n g t hes e Spec i a l Pr o v i s i o n s
a n d t he St a n d a r d Fo r m Co n t r a c t f o llo w i n g t hes e Spec i a l Pr o v i s i o n s .
SECTION 4. B LANK
~~ ~ ~ i 7 ~ E ~ ~ c T~ 1 ~7 _ i
SECTION 5- 1 . MISCELLANEOUS
5- 1 .0 1 SOUND CONTROL REQUIREMENTS
So un d c o n t r o l s ha A c o n f o r m t o t he pr o v i s i o n s i n Sec t i o n 7 - 1 .0 1 1 , "So un d Co n t r o l
Requi r emen t s , " o f t he St a n d a r d Spec i f i c a t i o n s a n d t hes e Spec i a l Pr o v i s i o n s .
The n o i s e lev el f r o m t he Co n t r a c t o r ' s o per a t i o n s , b et w een t he ho ur s o f 9:0 0 p.m, a n d 6:0 0 a .m.,
s ha ll n o t exc eed 86 d b A a t a d i s t a n c e o f 50 f eet . Thi s r equi r emen t i n n o w a y r eli ev es t he
Co n t r a c t o r f r o m r es po n s i b i li t y f o r c o mplyi n g w i t h lo c a l o r d i n a n c es r eg ula t i n g n o i s e lev el.
Sa i d n o i s e lev el r equi r emen t s ha ll a pply t o a ll equi pmen t o n t he jo b o r r ela t ed t o t he jo b ,
i n c lud i n g b ut n o t li mi t ed t o t r uc k s , t r a n s i t mi xer s o r t r a n s i en t equi pmen t t ha t ma y o r ma y n o t b e
o w n ed b y t he Co n t r a c t o r . The us e o f lo ud s o un d s i g n a ls s ha ll b e a v o i d ed i n f a v o r o f li g ht
w a r n i n g s exc ept t ho s e r equi r ed b y s a f et y la w s f o r t he pr o t ec t i o n o f per s o n n el.
d ull c o mpen s a t i o n f o r c o n f o r mi n g t o t he r equi r emen t s o f t hi s s ec t i o n s ha ll b e c o n s i d er ed a s
i n c lud ed i n t he pr i c es pa i d f o r t he v a r i o us c o n t r a c t i t ems o f w o r k i n v o lv ed a n d n o a d d i t i o n a l
c o mpen s a t i o n w i ll b e a llo w ed t her ef o r .
5- 1 .0 2 PRESERVATION OF PROPERTY
In a d d i t i o n t o Sec t i o n 7- 1 .1 1 o f t he St a n d a r d Spec i f i c a t i o n s , t he f o llo w i n g s ha ll a pply:
An y t r ee, s hr ub o r pla n t us ed t o r epla c e a n i n jur ed o r d a ma g ed t r ee, s hr ub o r pla n t s ha ll
b e t he s a me s pec i es a s t he t r ee, s hr ub o r pla n t b ei n g r epla c ed o r s ha ll b e a pla n t
s pec i es a ppr o v ed b y t he En g i n eer . All s uc h r epla c emen t pla n t i n g s ha ll b e c o mplet ed
b ef o r e t he s t a r t o f t he pla n t es t a b li s hmen t per i o d o r a t lea s t 1 5 w o r k i n g d a ys pr i o r t o
a c c ept a n c e o f t he c o n t r a c t i f t her e i s n o pla n t es t a b li s hmen t per i o d . The mi n i mum s i z e
o f t r ee o r s hr ub r epla c emen t s ha ll b e 5 g a llo n . Repla c emen t pla n t i n g s ha ll c o n f o r m t o
t he pr o v i s i o n s i n Sec t i o n 20- 4.0 5, "Pla n t i n g , " o f t he St a n d a r d Spec i f i c a t i o n s .
5- 1 .0 3 AREASFOR_ CO.NTRACTOR' S USE
The hi g hw a y r i g ht- o f- w a y s ha ll b e us ed o n ly f o r pur po s es t ha t a r e n ec es s a r y t o per f o r m t he
r equi r ed w o r k . The Co n t r a c t o r s ha ll n o t o c c upy t he r i g ht- o f- w a y, o r a llo w o t her s t o o c c upy t he
r i g ht- o f- w a y, f o r pur po s es w hi c h a r e n o t n ec es s a r y t o per f o r m t he r equi r ed w o r k exc ept a s
pr o v i d ed b elo w .
No a r ea i s a v a i la b le w i t hi n t he c o n t r a c t li mi t s f o r t he exc lus i v e us e o f t he Co n t r a c t o r . Ho w ev er ,
w her e a v a i la b le t empo r a r y s t o r a g e o f equi pmen t a n d ma t er i a ls o n Co un t y Pr o per t y ma y b e
pb 88981 4 Tr a n s i t B us Shelt er s 20 1 2 - 3 0 - ~ 20 1 2
arranged w i t h t h e Engi neer b u t space may b e l i mi t ed. Use o f t h e C o nt ract o r' s w o rk areas and
o t h er C o u nt y-o w ned pro pert y sh al l b e at t h e C o nt ract o r' s o w n ri sk, and t h e C o u nt y sh al l no t b e
h el d l i ab l e f o r any damage t o o r l o ss o f mat eri al s o r equ i pment l o cat ed w i t h i n su ch areas.
Th e C o nt ract o r sh al l o b t ai n encro ach ment permi t s pri o r t o o ccu pyi ng C o u nt y-o w ned parcel s
o u t si de t h e co nt ract l i mi t s. Th e requ i red encro ach ment permi t s may b e o b t ai ned f ro m t h e
Depart ment o f P u b l i c Wo rks, P ermi t Engi neer, Dave B o rch ert .
Resi dence t rai l ers w i l l no t b e al l o w ed w i t h i n t h e h i gh w ay ri gh t-o f-w ay, except t h at o ne t rai l er
may b e pl aced i n t h e C o u nt y ri gh t-o f-w ay at a l o cat i o n t o b e desi gnat ed b y t h e Engi neer.
Th y C o nt ract o r sh al l remo ve al l er~ u i pment , mat eri al s and ru b b i sh f ro m t h e w o rk areas and
o t h er C o u nt y-o w ned pro pert y w h i ch i t o ccu pi es and sh al l l eave t h e areas i n a present ab l e
co ndi t i o n.
Th e C o nt ract o r sh al l secu re at i t s o w n expense any area requ i red f o r pl ant si t es, st o rage o f
equ i pment o r mat eri al s o r f o r o t h er pu rpo ses i f su f f i ci ent area i s no t avai l ab l e t o i t w i t h i n t h e
co nt ract l i mi t s o r at t h e si t es desi gnat ed o n t h e pl ans o u t si de t h e co nt ract l i mi t s.
5-1 . 0 4 TRAFFIC C ONTROL
Th e C o nt ract o r sh al l prepare and su b mi t t o t h e Engi neer a Traf f i c and P arki ng C o nt ro l P l an i n
co nf o rmance w i t h t h ese requ i rement s as t h e f i rst o rder o f w o rk. Sai d C o nt ro l P l ans sh al l b e
revi ew ed and appro ved b y t h e Engi neer and i mpl ement ed b y t h e C o nt ract o r pri o r t o t h e
b egi nni ng o f w o rk. As t h e w o rk pro gresses, i t may b e necessary t o amend o r su ppl ement t h i s
P l an. Al l su ch mo di f i cat i o ns sh al l b e as appro ved o r o t h erw i se di rect ed b y t h e Engi neer.
Al l t raf f i c co nt ro l sh al l co nf o rm t o t h e mi ni mu m st andards as set f o rt h i n t h e Manu al o f Traf f i c
C o nt ro l s f o r C o nst ru ct i o n and Mai nt enance Wo rk Zo nes, 1 990 edi t i o n, pu b l i sh ed b y t h e
C al i f o rni a Depart ment o f Transpo rt at i o n as su ppl ement ed b y t h e St andard Speci f i cat i o ns and
t h ese Speci al P ro vi si o ns and as di rect ed b y t h e Engi neer.
Th e pro vi si o ns o f t h e C o nt ro l P l ans sh al l i dent i f y vari o u s segment s o f t h e w o rk si t e b y areas o f
co nt ro l requ i rement s and sh o u l d b e u sed i n co nj u nct i o n w i t h o t h er requ i rement s o f t h e P l ans
and Speci f i cat i o ns. Th e C o nt ract o r i s no t rest ri ct ed t o o perat i o ns w i t h i n any o ne (1 ) area o r
co mb i nat i o n o f areas and may el ect t o w o rk mo re t h an o ne (1 ) area co ncu rrent l y pu rsu ant t o
o t h er requ i rement s o f t h e P l ans and Speci al P ro vi si o ns. Th e C o nt ro l P l ans sh o u l d b e
co nsi dered as a mi ni mu m requ i rement du ri ng t h e C o nt ract o r' s act i ve perf o rmance o f i t ems o f
w o rk. Ot h er o r addi t i o nal requ i rement s may b e necessary dependi ng u po n t h e ch aract er o f t h e
w o rk i nvo l ved and/ o r t i mes w h en co nst ru ct i o n act i vi t y i s no t i n pro gress. At a mi ni mu m, t h e
Traf f i c C o nt ro l P l an sh al l co nsi st o f t h e f o l l o w i ng:
a. P l acement o f C 1 8 (Ro ad C o nst ru ct i o n Ah ead) si gns and co rrespo ndi ng C 1 3
(End C o nst ru ct i o n) si gns, st at i o nary mo u nt ed, appro xi mat el y f i ve h u ndred (50 0 )
f eet i n advance o f t h e co nst ru ct i o n l i mi t s o n al l pu b l i c AND P RIVATE ro ad
appro ach es t o t h e co nst ru ct i o n si t e. Wh ere appro ach speeds are l o w , si gns may
b e pl aced at t h ree h u ndred (30 0 ) f o o t spaci ngs and even cl o ser i n u rb an areas.
b . P l acement o f t h e t raf f i c co nt ro l s as o u t l i ned i n Sect i o n 1 0-1 . 0 3, " Mai nt ai ni ng
Traf f i c. "
Th e b ase mat eri al o f co nst ru ct i o n area si gns sh al l no t b e pl yw o o d.
Fu l l co mpensat i o n f o r prepari ng and su b mi t t i ng t h e Traf f i c C o nt ro l P l an and f o r f u rni sh i ng,
i nst al l i ng and mai nt ai ni ng al l co nst ru ct i o n area t raf f i c co nt ro l s i ncl u di ng al l si gns, l i gh t s, f l ag
perso ns, pi l o t veh i cl es, t empo rary rai l i ng, b arri cades and o t h er w arni ng and saf et y devi ces i n
acco rdance w i t h t h ese P l ans and Speci al P ro vi si o ns, t h e Traf f i c C o nt ro l P l an, t h e St andard
Speci f i cat i o ns (i ncl u di ng Sect i o ns 7-1 . 0 8, " P u b l i c C o nveni ence" ; 7-1 . 0 9, " P u b l i c Saf et y" ; and
Sect i o n 1 2, " C o nst ru ct i o n Area Traf f i c C o nt ro l Devi ces" ) and as di rect ed b y t h e Engi neer sh al t
pU88981 4 " [ ' ransi t B u s Sh el t ers 20 1 2 -31 - ~ 3 20 1 2
be i n c l u d ed i n t h e l u mp su m pr i c e pa i d f o r t r a f f i c c o n t r o l a n d n o a d d i t i o n a l c o mpen sa # i o n w i l l be
a l l o w ed .
5- 1 . 0 5 PUBLIC SAFETY
In a d d i t i o n t o a n y o t h er mea su r es t a ken by t h e Co n t r a c t o r pu r su a n t t o t h e pr o v i si o n s o f Sec t i o n
7- 1 . 0 9 , " Pu bl i c Sa f et y, " o f t h e St a n d a r d Spec i f i c a t i o n s, t h e Co n t r a c t o r sh a l l i n st a l l t empo r a r y
r a i l i n g (Type K) bet w een a n y l a n e c a r r yi n g pu bl i c t r a f f i c a n d a n y ex c a v a t i o n , o bst a c l e, o r
st o r a g e a r ea w h en t h e f o l l o w i n g c o n d i t i o n s ex i st :
1 . Ex c a v a t i o n s.-- An y ex c a v a t i o n t h e n ea r ed g e o f w h i c h i s t w el v e (1 2) f eet o r l ess
f r o m t h e ed g e o f t h e l a n e, ex c ept .
a . Ex c a v a t i o n s c o v er ed w i t h sh eet st eel o r c o n c r et e c o v er s o f a d equ a t e
t h i c kn ess t o pr ev en t a c c i d en t a l en t r y by t r a f f i c o r t h e pu bl i c .
b. Ex c a v a t i o n s l ess t h a n o n e (1 ) f o o t d eep.
c . Tr en c h es l ess t h a n o n e (1 ) f o o t w i d e f o r i r r i g a t i o n pi pe o r el ec t r i c a l
c o n d u i t o r ex c a v a t i o n s l ess t h a n o n e (1 ) f o o t i n d i a met er .
d . Ex c a v a t i o n s pa r a l l el t o t h e l a n e f o r t h e pu r po se o f pa v emen t w i d en i n g o r
r ec o n st r u c t i o n .
e. Ex c a v a t i o n s i n si d e sl o pes w h er e t h e sl o pe i s st eeper t h a n 4 : 1 .
f . Ex c a v a t i o n s pr o t ec t ed by ex i st i n g ba r r i er o r r a i l i n g .
2. Tempo r a r i l y Un pr o t ec t ed Per ma n en t Obst a c l es.- -Wh en ev er t h e w o r k i n c l u d es
t h e i n st a l l a t i o n o f a f i x ed o bst a c l e t o g et h er w i t h a pr o t ec t i v e syst em, su c h a s a
si g n st r u c t u r e t o g et h er w i t h pr o t ec t i v e r a i l i n g a n d t h e Co n t r a c t o r el ec t s t o i n st a l l
t h e o bst a c l e pr i o r t o i n st a l l i n g t h e pr o t ec t i v e syst em; o r w h en ev er t h e Co n t r a c t o r ,
f o r i t s c o n v en i en c e a n d w i t h per mi ssi o n o f t h e En g i n eer , r emo v es a po r t i o n o f a n
ex i st i n g pr o t ec t i v e r a i l i n g a t a n o bst a c l e a n d d o es n o t r epl a c e su c h r a i l i n g
c o mpl et e i n pl a c e d u r i n g t h e sa me d a y.
3 , St o r a g e Ar ea s.- -Wh en ev er ma t er i a l o r equ i pmen t i s st o r ed w i t h i n t w el v e (1 2)
f eet o f t h e l a n e a n d su c h st o r a g e i s n o t o t h er w i se pr o h i bi t ed by t h e
spec i f i c a t i o n s.
Ex c ept f o r i n st a l l i n g , ma i n t a i n i n g a n d r emo v i n g t r a f f i c c o n t r o l d ev i c es, w h en ev er
w o r k i s per f o r med o r equ i pmen t i s o per a t ed i n t h e f o l l o w i n g w o r k a r ea s t h e
Co n t r a c t o r sh a l l c l o se t h e a d j a c en t t r a f f i c l a n e u n l ess o t h er w i se pr o v i d ed i n t h e
spec i f i c a t i o n s:
Appr o a c h speed o f pu bl i c
t r a f f i c (Po st ed Li mi t )
(M i l es Per Ho u r )
Wo r k Ar ea s
Ov er 4 5 Wi t h i n si x (6) f eet o f a t r a f f i c l a n e bu t
n o t o n a t r a f f i c l a n e.
3 5 t o 4 5 Wi t h i n t h r ee (3 ) f eet o f a t r a f f i c l a n e bu t
n o t o n a t r a f f i c l a n e.
pb889 81 4 Tr a n si t Bu s Sh el t er s 20 1 2 - 3 2- ~ 20 1 2
When t r a f f i c c ones or d el i nea t or s a r e used t o d el i nea t e a t empor a r y ed ge of
t r a f f i c l a ne, t he l i ne of c ones or d el i nea t or s sha l l be c onsi d er ed t o be t he ed ge of
t r a f f i c l a ne, however , t he C ont r a c t or sha l l not r ed uc e t he wi d t h of a n ex i st i ng l a ne
t o l ess t ha n 10- f eet wi t hout wr i t t en a ppr ova l f r om t he E ngi neer . The l a ne c l osur e
pr ovi si ons of t hi s sec t i on sha l l not a ppl y i f t he wor k a r ea i s pr ot ec t ed by
per ma nent or t empor a r y r a i l i ng or ba r r i er .
When wor k i s not i n pr ogr ess on a t r enc h or ot her ex c a va t i on t ha t r eq ui r ed a
l a ne c l osur e, t he t r a f f i c c ones or por t a bl e d el i nea t or s used f or t he l a ne c l osur e
sha l l be pl a c ed of f of a nd a d ja c ent t o t he ed ge of t he t r a vel ed wa y. The spa c i ng
of t he c ones or d el i nea t or s sha l l be not mor e t ha n t he spa c i ng used f or t he l a ne
c l osur e.
F ul i c ompensa t i on f or f ur ni shi ng, i nst a l l i ng a nd ma i nt a i ni ng a l l c onst r uc t i on
c ont r ol eq ui pment sha l l be i nc l ud ed i n t he l ump sum pr i c e pa i d f or t r a f f i c c ont r ol
a nd no a d d i t i ona l c ompensa t i on wi l l be a l l owed .
5- 1. 06 LINE S AND GRADE S
Sec t i on 5- 1. 07 of t he St a t e St a nd a r d Spec i f i c a t i ons i s a mend ed t o r ea d a s f ol l ows:
Al l st a kes or ma r ks wi l l be pr ovi d ed by t he C ont r a c t or a s nec essa r y t o est a bl i sh t he l i nes a nd
gr a d es r eq ui r ed f or t he c ompl et i on of t he wor k spec i f i ed i n t he st a nd a r d spec i f i c a t i ons, on t he
pl a ns, a nd i n t hese spec i a l pr ovi si ons.
The C ont r a c t or sha l l be r esponsi bl e t o pr ovi d e a l l c onst r uc t i on st a ki ng a s nec essa r y t o c ont r ol
t he l i nes a nd gr a d es i n c onf or ma nc e wi t h t he pl a ns. The C ont r a c t or sha l l be r esponsi bl e f or t he
a c c ur a c y of hi s/ her own " wor ki ng st a kes. " Any d evi a t i on f r om t he l i nes a nd gr a d es a s shown on
t he pl a ns sha l l r ec ei ve pr i or a ppr ova l f r om t he E ngi neer . Wher e new c onst r uc t i on c onnec t s t o
ex i st i ng f a c i l i t i es, t he C ont r a c t or sha l l c hec k a nd est a bl i sh t he ex a c t l oc a t i on of ex i st i ng f a c i l i t i es
pr i or t o c onst r uc t i on of t he new f a c i l i t i es.
The C ont r a c t or sha l l be r esponsi bl e t o pr ovi d e a l ! ot her " wor ki ng st a kes" a s nec essa r y t o
c ont r ol t he l i nes a nd gr a d es i n c onf or ma nc e wi t h t he pl a ns. The C ont r a c t or sha l l be
r esponsi bl e f or t he a c c ur a c y of hi s/ her own " wor ki ng st a kes. " Any d evi a t i on f r om t he l i nes a nd
gr a d es a s shown on t he pl a ns sha l l r ec ei ve pr i or a ppr ova l f r om t he E ngi neer . Wher e new
c onst r uc t i on c onnec t s t o ex i st i ng f a c i l i t i es, t he C ont r a c t or sha l l c hec k a nd est a bl i sh t he ex a c t
l oc a t i on of ex i st i ng f a c i l i t i es pr i or t o c onst r uc t i on of t he new f a c i l i t i es.
F ul l c ompensa t i on f or c onf or mi ng t o t he r eq ui r ement s of t hi s sec t i on sha l l be c onsi d er ed a s
i nc l ud ed i n t he pr i c es pa i d f or t he va r i ous c ont r a c t i t ems of wor k i nvol ved a nd no a d d i t i ona l
c ompensa t i on wi l l be a l l owed t her ef or .
5- 1. 07 C OORDINATION WITH PUBLIC . . UTILTIE S
Pr i or t o t he C ont r a c t or begi nni ng c onst r uc t i on, publ i c ut i l i t i es ma y need t o r el oc a t e t hei r f a c i l i t i es
t o a voi d c onf l i c t s wi t h t he new st r uc t ur a l sec t i on.
The C ont r a c t or wi l l ha ve t he pr ojec t l i mi t s ma r ked a nd gi ve a mi ni mum not i c e t o t he ut i l i t y
c ompa ni es of f i ve (5) wor ki ng d a ys a nd c oor d i na t e wi t h t he ut i l i t y c ompa ny's c r ews f or t hei r
r el oc a t i on of a l l ot her ser vi c es a nd met er box es not i nd i c a t ed on t he pl a ns but wi t hi n t he l i mi t s
of t he pr ojec t .
F ul l c ompensa t i on f or c onf or mi ng t o t he r eq ui r ement s of t hi s sec t i on sha l l be c onsi d er ed a s
i nc l ud ed i n t he pr i c es pa i d f or t he va r i ous c ont r a c t i t ems of wor k i nvol ved a nd no a d d i t i ona l
c ompensa t i on wi l l be a l l owed t her ef or .
pb889R 14 Tr a nsi t Bus Shel t er s 2012 - 3 3 - ~2012
3
SECTION 6. BLANK
SECTION 7. BLANK
SECTION 8. MATERIALS
r
SECTION 8- 1 . MISCELLANEOUS
8- 1 .0 1 TESTING.
Whenever a ref erenc e i s made i n the s p ec i f i c ati o ns to any o f the Cal i f o rni a Tes t numbers
s p ec i f i ed bel o w the c o rres p o ndi ng ASTM Des i gnati o n o r AASHTO Des i gnati o n o r AASHTO
Des i gnati o n tes t numbers may be us ed to determi ne the q ual i ty o f materi al s .
Cal i f o rni a ASTM AASHTO
Tes t Des i gnati o n Des i gnati o n
21 6 D 1 557 T 1 80
231 D 2922 T 238
20 3 D 422 T 88
20 4 D 431 8 T 89 (a)
T 90 (b)
50 4 C 231 T 1 52
51 8 C 1 38 T 1 21
521 C 39 T 22
523 C 293 (c ) T 1 77 (c )
C 78 (d) T 97 (d)
533 C 360 - -
21 1 C 1 31 (e) T 96 ( f l
C 535 (g)
No tes :
(a) Determi ni ng the l i q ui d l i mi t o f s o i l s
(b) Determi ni ng the p l as ti c l i mi t o f p l as ti c i ty i ndex o f s o i l s
(c ) F l exural s trength o f c o nc rete (us i ng s i mp l e beam wi th c enter p o i nt l o adi ng)
(d) F l exural s trength o f c o nc rete (us i ng s i mp l e beam wi th thi rd p o i nt l o adi ng)
(e) Res i s tanc e to degradati o n o f s mal l- s i z e c o ars e aggregate by abras i o n and
i mp ac t i n the Lo s Angel es mac hi ne
(f ) Res i s tanc e to abras i o n o f s mal l- s i z e c o ars e aggregate by us e o f the Lo s
Angel es mac hi ne
(g) Res i s tanc e to degradati o n o f l arge- s i z e c o ars e aggregate by abras i o n and i mp ac t i n the
Lo s Angel es mac hi ne
SECTION 8- 2. CONCRETE
8- 2.Q 1 MINOR CONCRETE
Sec ti o n 9C~ - ' ! 0 .0 2B, "Aggregate," o f the Stan~ + ard Sp ec i f i c ati o ns i s amend~ u uy addi ng t"e
f o l l o wi ng:
If aggregate i s f o und to be "del eteri o us " o r "p o tenti al l y del eteri o us " when tes ted i n
ac c o rdanc e wi th ASTM Des i gnati o n: C 289, mi neral admi xtures Cl as s N o r Cl as s F wi l l
be req ui red i n the manuf ac ture o f c o nc rete c o ntai ni ng s uc h aggregate. The us e o f `
mi neral admi xture s hal l c o nf o rm to the req ui rements i n Sec ti o n 90- 4.0 8, "Req ui red Us e
o f Mi neral Admi xtures ."
p b88981 4 Trans i t Bus Shel ters 20 1 2 - 34- ~ r 20 1 2
SECTION 9. DESCRIPTION OF WORK
The work i n gen eral wi ll c on s i s t of c on s t ru c t i on of a c on c ret e pad per "Ameri c an Di s ab i li t y
St an dard ADA", i n s t allat i on of b u s s helt ers at eac h loc at i on ( mat eri als f or s helt ers are f u rn i s hed
b y t he Cou n t y ). In c on j u n c t i on wi t h i n s t allat i on of b u s s helt ers i s mi n or ex c av at i on , aggregat e
b as e an d as phalt c on c ret e an d s u c h ot her i t ems or det ai ls n ot men t i on ed t hat are req u i red b y
t he plan s , Sf an dard Spec i f i c at i on s or t hes e Spec i al Prov i s i on s s hall b e perf ormed, c on s t ru c t ed
or i n s t alled.
SECTION 10. CONSTRUCTION DETAILS
SECTION 10- 1. GENERAL
10- 1.01 ORDER OF WORK
Order of work s hall c on f orm t o t he prov i s i on s i n Sec t i on 5- 1.05, "Order of Work, " of t he
St an dard Spec i f i c at i on s an d t hes e Spec i al Prov i s i on s .
At t he en d of eac h worki n g day i f a di f f eren c e i n ex c es s of t hree-t en t hs ( 0.3) f oot ex i s t s
b et ween t he elev at i on of t he ex i s t i n g pav emen t an d t he elev at i on of an y ex c av at i on wi t hi n t wo
( 2) f eet of t he t rav eled way , mat eri al s hall b e plac ed an d c ompac t ed agai n s t t he v ert i c al c u t s
adj ac en t t o t he t rav eled way . Du ri n g ex c av at i on operat i on s , n at i v e mat eri al may b e u s ed f or
t hi s pu rpos e; howev er, on c e t he plac e of t he s t ru c t u ral s ec t i on c ommen c es , s t ru c t u ral mat eri al
s hall b e u s ed. The mat eri al s hall b e plac ed t o t he lev el of t he elev at i on of t he t op of ex i s t i n g
pav emen t an d t apered at a s lope of 4 : 1 or f lat t er t o t he b ot t om of t he ex c av at i on . Treat ed b as e
s hall n ot b e u s ed f or t he t aper. Fu ll c ompen s at i on f or plac i n g t he mat eri al on a 4 : 1 s lope,
regardles s of t he n u mb er of t i mes i t i s req u i red an d s u b s eq u en t remov i n g or res hapi n g of t he
mat eri al t o t he li n es an d grades s hown on t he plan s s hall b e c on s i dered as i n c lu ded i n t he
c on t rac t pri c e pai d f or t he mat eri als i n v olv ed an d n o addi t i on al c ompen s at i on wi ll b e allowed
t heref ore. No pay men t wi ll b e made f or mat eri al plac ed i n ex c es s of t hat req u i red f or t he
s t ru c t u ral s ec t i on .
10- 1.02 UTILITIES
Con t rac t or s hall b e res pon s i b le f or loc at i n g all u t i li t i es b ef ore an y ex c av at i on , i n s t allat i on or
demoli t i on b egi n s . Con t rac t or s hall c oordi n at e work wi t h all u t i li t y c ompan i es , an d t he Cou n t y of
Nev ada Tran s i t Serv i c es Di v i s i on .
10- 1: .03. MAINTAINING TRAFFIC
At t en t i on i s di rec t ed t o Sec t i on s 7- 1.08 , "Pu b li c Con v en i en c e, " 7- 1.09, "Pu b li c Saf et y , " an d
Sec t i on 12, "Con s t ru c t i on Area Traf f i c Con # rol Dev i c es , " of t he St an dard Spec i f i c at i on s an d t o
t he s ec t i on en t i t led "Pu b li c Saf et y " els ewhere i n t hes e Spec i al Prov i s i on s . Not hi n g i n t hes e
Spec i al Prov i s i on s s hall b e c on s t ru ed as reli ev i n g t he Con t rac t or f rom i t s res pon s i b i li t y as
prov i ded i n s ai d Sec t i on 7- 1.09.
Con t rac t or s hall c oordi n at e wi t h t he Tran s i t Serv i c es Di v i s i on an d mai n t ai n an area
du ri n g c on s t ru c t i on f or pi c k- u p an d drop- of f of pas s en gers .
pb A8 98 14 Tran s i t Bu s Shelt ers 2012 - 35- ~~ 2012
I l l u m i n a t e d t r a f f i c c on e s whe n u se d d u r i n g t he hou r s of d a r kn e ss sha l l be a f f i x e d or c ove r e d
wi t h r e f l e c t i ve c on e sl e e ve s a s sp e c i f i e d i n S e c t i on 12- 3 . 10 , " T r a f f i c Con e s, " of t he S t a n d a r d
S p e c i f i c a t i on s, e x c e p t t he sl e e ve s sha l l be se ve n (7) i n c he s l on g .
La n e c l osu r e s sha l l c on f or m t o t he p r ovi si on s i n ~ t he se c t i on of t he se S p e c i a l P r ovi si on s e n t i t l e d
" T r a f f i c Con t r ol S yst e m f or La n e Cl osu r e . "
P e r son a l ve hi c l e s of t he Con t r a c t or ' s e m p l oye e s sha l l n ot be p a r ke d on t he t r a ve l e d wa y,
i n c l u d i n g a n y se c t i on c l ose d t o p u bl i c t r a f f i c .
T he Con t r a c t or sha l l n ot i f y l oc a l a u t hor i t i e s of i t s i n t e n t t o be g i n wor k a t l e a st f i ve (5) d a ys
be f or e wor k i s be g u n . T he Con t r a c t or sha l l c oop e r a t e wi t h l oc a l a u t hor i t i e s r e l a t i ve t o ha n d l i n g
t r a f f i c t hr ou g h t he a r e a a n d sha l l m a ke i t s own a r r a n g e m e n t s r e l a t i ve t o ke e p i n g t he wor ki n g
a r e a c l e a r of p a r ke d ve hi c l e s.
Whe n e ve r ve hi c l e s or e qu i p m e n t a r e p a r ke d on t he shou l d e r wi t hi n si x (6) f e e t of a t r a f f i c l a n e ,
t he shou l d e r a r e a sha l l be c l ose d wi t h f l u or e sc e n t t r a f f i c c on e s or p or t a bl e d e l i n e a t or s p l a c e d
on a t a p e r i n a d va n c e of t he p a r ke d ve hi c l e s or e qu i p m e n t a n d a l on g t he e d g e of t he p a ve m e n t
a t t we n t y- f i ve (25) f oot i n t e r va l s t o a p oi n t n ot l e ss t ha n t we n t y- f i ve (25) f e e t p a st t he l a st ve hi c l e
or p i e c e of e qu i p m e n t . A m i n i m u m of n i n e (9) c on e s or p or t a bl e d e l i n e a t or s sha l l be u se d f or
t he t a p e r . A C23 (Roa d Wor k Ahe a d ) or C24 (S hou l d e r Wor k Ahe a d ) si g n sha l l be m ou n t e d on
a t e l e sc op i n g f l a g t r e e wi t h f l a g s. T he f l a g t r e e sha l l be p l a c e d whe r e d i r e c t e d by t he E n g i n e e r .
A m i n i m u m of on e t r a f f i c l a n e , n ot l e ss t ha n 10- f e e t wi d e , sha l l be op e n f or u se by p u bl i c t r a f f i c .
Whe n c on st r u c t i on op e r a t i on s a r e n ot a c t i ve l y i n p r og r e ss, n ot l e ss t ha n t wo su c h l a n e s sha l l be
op e n t o p u bl i c t r a f f i c .
As d i r e c t e d by t he E n g i n e e r whe n p ossi bl e , t he f u l l wi d t h of t he t r a ve l e d wa y sha l l be op e n f or
u se by p u bl i c t r a f f i c on S a t u r d a ys, S u n d a ys a n d d e si g n a t e d l e g a l hol i d a ys a f t e r 3 :0 0 p , m . on
F r i d a ys a n d t he d a y p r e c e d i n g d e si g n a t e d l e g a l hol i d a ys a n d whe n c on st r u c t i on op e r a t i on s a r e
n ot a c t i ve l y i n p r og r e ss.
De si g n a t e d l e g a l hol i d a ys a r e : Ja n u a r y 1st , t he t hi r d Mon d a y i n F e br u a r y, t he . l a st Mon d a y i n
Ma y, Ju l y 4t h, t he f i r st Mon d a y i n S e p t e m be r , Nove m be r 11t h, T ha n ksg i vi n g Da y a n d
De c e m be r 25t h. Whe n a d e si g n a t e d l e g a l hol i d a y f a l l s on a S u n d a y, t he f ol l owi n g Mon d a y sha l l
be a d e si g n a t e d l e g a l hol i d a y. Whe n Nove m be r 11t h f a l l s on a S a t u r d a y, t he p r e c e d i n g F r i d a y
sha l l be a d e si g n a t e d l e g a l hol i d a y.
Mi n or d e vi a t i on s f r om t he r e qu i r e m e n t s of t hi s S e c t i on c on c e r n i n g hou r s of wor k whi c h d o n ot
si g n i f i c a n t l y c ha n g e t he c ost of t he wor k m a y be p e r m i t t e d u p on t he wr i t t e n r e qu e st of t he
Con t r a c t or i f i n t he op i n i on of t he E n g i n e e r p u bl i c t r a f f i c wi l l be be t t e r se r ve d a n d t he wor k
e x p e d i t e d . S u c h d e vi a t i on s sha l l n ot be a d op t e d u n t i l t he E n g i n e e r ha s i n d i c a t e d hi s/ he r wr i t t e n
a p p r ova l . Al l ot he r m od i f i c a t i on s wi l l be m a d e by c on t r a c t c ha n g e or d e r s.
10- 1. 0 4 T RAF F I C CONT ROL S YS T E M F OR LANE CLOS URE
A t r a f f i c c on t r ol syst e m sha l l c on si st of c l osi n g t r a f f i c l a n e s, i n a c c or d a n c e wi t h t he m i n i m u m
st a n d a r d s a s se t f or t h i n t he Ma n u a l of T r a f f i c Con t r ol s f or Con st r u c t i on a n d Ma i n t e n a n c e Wor k
Zon e s, 1996 e d i t i on , p u bl i she d by t he Ca l i f or n i a De p a r t m e n t of T r a n sp or t a t i on , " T yp i c a l c l osi n g
of ha l f r oa d a n d l a n e c l osu r e s, " a n d of t he p r ovi si on s of S e c t i on 12, " Con st r u c t i on Ar e a T r a f f i c
Con t r ol De vi c e s, " of t he S t a n d a r d S p e c i f i c a t i on s; t he p r ovi si on s u n d e r " Ma i n t a i n i n g T r a f f i c "
e l se whe r e i n t he se S p e c i a l P r ovi si on s; a n d t he se S p e c i a l P r ovi si on s.
T he p r ovi si on s i n t hi s S e c t i on wi l l n ot r e l i e ve t he Con t r a c t or f r om i t s r e sp on si bi l i t y t o p r ovi d e
su c h a d d i t i on a l d e vi c e s or t a ke su c h m e a su r e s a s m a y be n e c e ssa r y t o c om p l y wi t h t he
p r ovi si on s i n S e c t i on 7- 1. 0 9, " P u bl i c . S a f e t y, " of t he S t a n d a r d S p e c i f i c a t i on s a n d t he se S p e c i a l
P r ovi si on s.
p b8 8 98 141' r a n si t B u s S he l t e r s 20 12 - 3 6- ~ 20 12
During the hours of darkness, as def ined in Div ision 1 , Section 280, of the V ehicl e Code,
p ortab l e signs shown on the p l ans to b e il l um inated shal l b e at the op tion of the Contractor,
either il l um inated sins in conf orm ance with the p rov isions in Section 1 2-3.068, " P ortab l e
Signs," of the Standard Sp ecif ications; or R ef l ex ite v iny l m icrop rism ref l ectiv e sheeting signs; or
3M high intensity ref l ectoriz ed sheeting on al um inum sub strate signs or Seib ul ite Brand U l tral ite
Grade Series, encap sul ated l ens retroref l ectiv e sheeting signs; or equal .
I f any com p onent in the traf f ic control sy stem is disp l aced or ceases to op erate or f unction as
sp ecif ied f rom any cause during the p rogress of the work, the Contractor shal l im m ediatel y
rep air said com p onent to its original condition or rep l ace said com p onent and shal l restore the
com p onent to its original { ocation.
F ul l com p ensation f or p rov iding the traf f ic control sy stem shown on the p l ans ( incl uding signs)
shal l b e considered as incl uded in the contract l um p sum p rice p aid f or traf f ic control and no
additional com p ensation wil l b e al l owed.
1 0-1 .05 EXI STI N.G_HI GHWAY F ACI LI TI ES
The work p erf orm ed in connection with v arious ex isting f acil ities shal l conf orm to the p rov isions
in Section 1 5, " Ex isting Highway F acil ities," of the Standard Sp ecif ications and these Sp ecial
P rov isions.
1 0-1 .05A R ELOCATE R OADSI DE SI GNS
Ex isting roadside signs shal l b e rel ocated at l ocations shown on the p l ans or as directed b y the
Engineer.
Ex isting roadside signs shal l not b e rel ocated until the ex isting signs are no l onger required f or
the direction of p ub l ic traf f ic.
The p rice p aid f or rel ocation of roadside signs shal l b e incl uded in the p roj ect under other item s
of work and shal l incl ude f ul l com p ensation f or f urnishing al l l ab or, m aterial s, tool s, equip m ent,
incidental s and doing f he work of cl ean-up .
1 0-1 .U 6 DU ST CONTR OL
Dust control shal l conf orm to the p rov isions in Section 1 0, " Dust Control ," of the Standard
Sp ecif ications and these sp ecial p rov isions.
Dust control shal l b e p rov ided b y the Contractor on a dail y b asis incl uding weekends and
hol iday s. Water shal l b e ap p l ied as p rov ided in Section 1 7, " Watering," of the Standard
sp ecif ications and these Sp ecial P rov isions.
The ap p l ication of water shal l b e sub j ect to control b y the Engineer at al l tim es and shal l b e
ap p l ied in the am ounts at the l ocations and at the tim es designated b y the Engineer.
F ul l com p ensation f or ap p l y ing water wil l b e considered as incl uded in other item s of work and
no sep arate p ay m ent wil l b e m ade theref ore.
p b 88981 4 Trensit I 3us Shel ters 201 2 -37- ~ 201 2
10-1.07 TEMPORARY EROSION CONTROL
Temporary erosion c ont rol sh al l c onsist of , but not be l imit ed t o, c onst ruc t ing suc h f ac il it ies and
t ak ing suc h measures as are nec essary t o prevent , c ont rol and abat e wat er, mud and erosion
d amag e t o publ ic and privat e propert y as a resul t of t h e c onst ruc t ion of t h is proj ec t .
Conf ormanc e wit h t h e requirement s of t h is sec t ion sh al l in no way rel ieve t h e Cont rac t or f rom
it s responsibil it ies, as provid ed in Sec t ion 7-1.01 G, "Wat er Pol l ut ion, and "Sec t ion 7-1.11, "
Preservat ion of Propert y".
Th e requirement s in said Sec t ion 7-1.01G sh al l appl y t o t emporary erosion c ont rol work . Th e
prog ram f or wat er pol l ut ion c ont rol t o be submit t ed sh al l inc l ud e t h e Cont rac t or' s pl ans f or
erosion c ont rol measures f or al l ph ases of f h e work .
As a minimum, t h e prog ram sh al l provid e f or t h e f ol l owing :
1. Prot ec t ion f orm rainf al l expec t ed f rom a st orm of at l east a 20-year f requenc y,
based on c opies of int ensit y-d urat ion-f requenc y d at a f or t h e proj ec t area wh ic h
may be obt ained at t h e of f ic e of t h e D irec t or of Transport at ion, 950 Maid u
Avenue, Nevad a Cit y, Cal if ornia.
2. Th e Cont rac t or' s pl ans t o c ont rol pol l ut ion resul t ing f rom erosion and sil t at ion on
and f rom t h e proj ec t wit h eac h d rainag e sh ed or syst em t reat ed separat el y.
3. Al l l ive wat er sh al l be d ivert ed f rom areas of ac t ivit y at l east t went y-f our (24)
h ours prior t o c onst ruc t ion. Wat er d iversion d et ail s sh al l be present ed by t h e
Cont rac t or t o t h e eng ineer f or approval at l east t wo week s prior t o c onst ruc t ion.
4. F il t er f abric f enc es (see d et ail f or pl ans) sh al l be erec t ed prior t o c ul vert or inl et
st ruc t ure c onst ruc t ion/removal . Erosion c ont rol al t ernat ives sh al l be present ed t o
t h e eng ineer at l easf t wo week s prior t o c onst ruc t ion f or approval .
F il t er f abric f enc e mat erial sh al l be Amoc o 1380 sil t st op f enc e or approved equival ent . Ground
c over/f il t er f abric at t ac h ing t o t h e f enc e sh al l be Trevira S1120 or approved equival ent . F enc es
and g round c over f abric sh al l be removed no l at er t h an 24 (t went y-f our) h ours af t er
c onst ruc t ion. Any mat erial c aug h t by t h ese erosion c ont rol d evic es sh al l be removed f rom t h e
c onst ruc t ion sit e. A maximum ef f ort sh al l be mad e t o k eep d irt/sil t out of exist ing wat er and
wat er ways.
Th e Cont rac t or sh al l f urnish al l l abor, equipment and mat erial s need ed t o provid e erosion
c ont rol as out l ined in t h ese spec ial provisions.
Temporary erosion c ont rol , inc l ud ing f urnish ing al l l abor, mat erial , t oot s, equipment and
inc id ent al s f or d oing al l work invol ved sh al l be c onsid ered as inc l ud ed in ot h er it ems of work
and no ad d it ional c ompensat ion wil l be al l owed .
10-1.08 CLEARING AND GRUBBING
Cl earing and g rubbing sh al l c onf orm t o t h e provisions in Sec t ion 16, "Cl earing and Grubbing , "
of t h e St and ard Spec if ic at ions and t h ese Spec ial Provisions.
Veg et at ion sh al l be c l eared and g rubbed onl y wit h in t h e exc avat ion and embank ment sl ope
l ines.
Al l exist ing veg et at ion, out sid e t h e areas t o be c l ` aared and g rubbed , sh al l be prot ec t ed f rom
inj ury or d amag e resul t ing f rom t h e Cont rac t or' s operat ions.
pb889814 Transit Bus Sh el t ers 2012 -38- ~~ 2012
A l l a c t i v i t i e s c o n t r o l l e d by t he C o n t r a c t o r , e xc e pt c l e a n up o r o t he r r e q ui r e d wo r k, s ha l l be
c o n fi n e d wi t hi n t he gr a d e d a r e a s o f t he r o a d wa y.
No t hi n g he r e i n s ha l l be c o n s t r ue d a s r e l i e v i n g t he C o n t r a c t o r o f i t s r e s po n s i bi l i t y fo r fi n a l
c l e a n up o f t he hi ghwa y.
C l e a r i n g a n d Gr ubbi n g s ha l l be c o n s i d e r e d a s i n c l ud e d i n o t he r i t e ms o f wo r k a n d n o a d d i t i o n a l
c o mpe n s a t i o n wi l l be a l l o we d .
10-1.09 EA RTHWORK
Ea r t hwo r k s ha l l c o n fo r m t o t he pr o v i s i o n s i n Se c t i o n 19, "Ea r t hwo r k, " o f t he St a n d a r d
Spe c i fi c a t i o n s a n d t he s e s pe c i a l pr o v i s i o n s .
Thi s wo r k "e a r t hwo r k" s ha l l c o n s i s t o f e xc a v a t i n g, ba c kfi l l i n g, gr a d i n g, s c a r i fyi n g, wa t e r i n g,
c o mpa c t i n g, c o n s t r uc t i n g e mba n kme n t s , d i s po s i n g o f s ur pl us ma t e r i a l , o v e r s i z e r o c k a n d
un s ui t a bl e ma t e r i a l a s s ho wn o n t he pl a n s a n d s pe c i fi e d he r e i n .
The t wo a n d o n e -ha l f (2.5) fe e t r e q ui r e me n t i n t he s e c o n d pa r a gr a ph o f Se c t i o n 19-5.03 ,
"Re l a t i v e C o mpa c t i o n (95 pe r c e n t ), " o f t he St a n d a r d Spe c i fi c a t i o n s s ha l l be mo d i fi e d t o r e q ui r e
n i n e t y-fi v e pe r c e n t (95%) r e l a t i v e c o mpa c t i o n fo r a mi n i mum d e pt h o f o n e (1.0) fo o t be l o w
s ubgr a d e fo r t he wi d t h be t we e n t he o ut e r e d ge s o f s ho ul d e r s whe t he r i n e xc a v a t i o n o r
e mba n kme n t .
A l l fi l l ma t e r i a l o t he r t ha n t he ma t e r i a l 1.0 fo o t be l o w s ubgr a d e s ha l l be c o mpa c t e d t o n i n e t y
pe r c e n t (90%) r e l a t i v e c o mpa c t i o n .
Exc a v a t e d ma t e r i a l s ur pl us t o t he n e e d s o f c o n s t r uc t i n g e mba n kme n t s s ha l l be t r a n s po r t e d t o
d i s po s a l s i t e o ut s i d e t he "Hi ghwa y Ri ght-o f-Wa y" c ho s e n by t he C o n t r a c t o r . The C o n t r a c t o r
s ha l l ma ke i t s o wn d e t e r mi n a t i o n a s t o t he q ua n t i t y o f s ur pl us ma t e r i a l s i n v o l v e d a n d s ha l l
s a t i s fy i t s e l f t ha t t he r e i s s uffi c i e n t ma t e r i a l a v a i l a bl e fo r t he c o mpl e t i o n o f ba c kfi N o r
e mba n kme n t s be fo r e d i s po s i n g o f a n y ma t e r i a l o ffs i t e . A n y s ho r t a ge o f ma t e r i a l c a us e d by
pr e ma t ur e d i s po s a l o f a n y e xc a v a t e d ma t e r i a l by t he C o n t r a c t o r , s ha l l be r e pl a c e d by t he
C o n t r a c t o r a n d n o c o mpe n s a t i o n wi l l be a l l o we d t he C o n t r a c t o r fo r s uc h r e pl a c e me n t .
Tr e n c h e xc a v a t i o n , s l o pi n g, s ho r i n g a n d pr o t e c t i o n s ha l l be ma i n t a i n e d i n a c c o r d a n c e wi t h
OSHA r e q ui r e me n t s .
No o v e r ha ul wi l l be pa i d fo r . No ma s s d i a gr a m ha s be e n pr e pa r e d fo r t hi s pr o j e c t .
No e xt r a pa yme n t wi l l be ma d e fo r r o c k e xc a v a t i o n whe t he r r e q ui r i n g bl a s t i n g o r n o t .
Lo c a l bo r r o w ma t e r i a l s ha l l c o n fo r m t o t he r e q ui r e me n t s o f Se c t i o n 19-7 .01, "Lo c a l B o r r o w, " o f
t he St a n d a r d Spe c i fi c a t i o n s a n d t he s e Spe c i a l P r o v i s i o n s . Lo c a l bo r r o w s ha l l be ma t e r i a l
ge n e r a t e d d ur i n g t he e xc a v a t i o n fo r t he c o n c r e t e bo x c ul v e r t s a n d i n l e t l o ut l e t s t r uc t ur e s , d i t c h
e xc a v a t i o n a n d d ur i n g t he r o a d wi d e n i n g e xc a v a t i o n . Ro c ks l a r ge r t ha n 6-i n c he s s ha l l be
r e mo v e d pr i o r t o r e us e .
No po n d i n g o r j e t t i n g wi l l be a l l o we d .
F ul l c o mpe n s a t i o n fo r fur n i s hi n g a l l l a bo r , ma t e r i a l s , t o o l s , e q ui pme n t a n d i n c i d e n t a l s , a n d fo r
d o i n g a l l t he wo r k i n v o l v e d i n pe r fo r mi n g e xc a v a t i o n a n d ba c kfi l l i n a c c o r d a n c e wi t h t he pl a n s ,
St a n d a r d Spe c i fi c a t i o n s , t he s e Spe c i a l P r o v i s i o n s a n d a s d i r e c t e d by t he En gi n e e r i n c l ud i n g
e xc a v a t i o n , d i t c h e xc a v a t i o n , ba c kfi l l a r o un d s t r uc t ur e s , c o n s t r uc t i o n o f e mba n kme n t s ,
c o mpa c t i o n , d i s po s a l o f s ur pl us ma t e r i a l a n d o v e r s i z e r o c k, wa t e r i n g, d us t c o n t r o l , t he
e xc a v a t i o n a n d pl a c e me n t o f l o c a l bo r r o w ma t e r i a l , r e mo v a l a n d d i s po s a l o f un s ui t a bl e ma t e r i a l
e n c o un t e r e d i n e xc a v a t i o n a n d fi n i s he d s ubgr a d e pr e pa r a t i o n i n c l ud i n g wa t e r i n g, c o mpa c t i n g
pb889814 Tr a n s i t B us She l t e r s 2012 -3 9- ~~ 2012
and f i ni s h g r adi ng , s h al l be i nc l u ded i n th e c o ntr ac t u ni t p r i c e f o r Ear th wo r k and no s ep ar ate
p ayment wi l l be made th er ef o r e.
10-1. 10 INSTALL NEW BUS SHELTER
Co ntr ac to r s h al l be r es p o ns i bl e to c o l l ec t al l r eq u i r ed bu s s h el ter mater i al s s to r ed at th e Go l d
Co u ntr y Stag e Tr ans i t f ac i l i ty, l o c ated at 13081 Jo h n Bau er Avenu e, Gr as s V al l ey, Cal i f o r ni a
and del i ver to p r o p o s ed bu s s h el ter s i te.
Th e c o ntr ac t u ni t p r i c e p ai d f o r to i ns tal l new bu s s h el ter s h al l c o ns i s t o f i ns tal l ati o n o f a new
s h el ter . Sh el ter , i nc l u di ng al l r eq u i r ed mater i al s wi l l be p r o vi ded by Co u nty, c o ns i s ti ng o f ACE
al u mi nu m Co mp any Mo del No . 4X2S-GL246. 5-HC-HIP and i ns tal l ed to manu f ac tu r er
s p ec i f i c ati o ns and s h al l be i nc l u ded i n th e l u mp s u m p r i c e o f i ns tal l i ng new bu s s h el ter and no
o th er c o mp ens ati o n wi l l be made th er ef o r e.
10-1. . 11. _ . . CONCRETE PAD
Co nc r ete s h al l c o nf o r m to p r o vi s i o ns i n Sec ti o n 73, "Co nc r ete Cu r bs and Si dewal ks , " and
Sec ti o n 52, "Rei nf o r c ement, " o f th e Standar d Sp ec i f i c ati o ns and th es e Sp ec i al Pr o vi s i o ns .
Co nc r ete p ad c o ns tr u c ti o n s h al l meet al l Amer i c ans wi th Di s abi l i ti es Ac t Req u i r ements .
Rei nf o r c ement s h al l be 6 x 6 10 WWM.
Co nc r ete p ad s h al l i nc l u de f u l l c o mp ens ati o n f o r f u r ni s h i ng al l l abo r , mater i al s , to o l s , eq u i p ment
and i nc i dental s f o r do i ng al l th e wo r k i nvo l ved i n c o ns tr u c ti ng c o nc r ete bu s s h el ter p ad,
i nc l u di ng g r adi ng , ag g r eg ate bas e, f o r mi ng , p l ac i ng , r ei nf o r c i ng , f i ni s h i ng and s h al l be p ai d f o r
u nder c o ntr ac t u ni t p r i c e f o r c o nc r ete s i dewal k and no addi ti o nal c o mp ens ati o n wi l l be al l o wed.
10-1. 12 CLASS 2 AGGREGATE BASE
Cl as s 2 ag g r eg ate bas e (3/4" max i mu m) s h al l c o nf o r m to th e p r o vi s i o ns i n Sec ti o n 26,
"Ag g r eg ate Bas es , " o f th e Cal i f o r ni a Dep ar tment o f Tr ans p o r tati o n' s (CALTRANS) Standar d
Sp ec i f i c ati o ns f o r Cl as s 2 ag g r eg ate bas e; and th es e s p ec i al p r o vi s i o ns .
Th e c o ar s e ag g r eg ate (mater i al r etai ned o n th e No . 4 s i eve) s h al l c o ntai n at l eas t 50 p er c ent by
wei g h t o f c r u s h ed p i ec es h avi ng 2 o r mo r e f r es h l y f r ac tu r ed f ac es wi th th e ar ea o f eac h f r ac tu r e
bei ng at l eas t eq u al to 75 p er c ent o f th e s mal l es t mi d-s ec ti o nal ar ea o f th e p i ec e. Wh en two
f r ac tu r ed f ac es ar e adj ac ent, th e ang l e between th e p l anes o f th e f r ac tu r es mu s t be at l eas t 30
deg r ees to c o u nt as two f r ac tu r ed f ac es . Th e amo u nt o f f l at o r el o ng ated p ar ti c l es s h al l no t
ex c eed 30 p er c ent. A f l at p ar ti c l e i s o ne h avi ng a r ati o o f wi dth to th i c knes s g r eater th an 3, and
a p r o l o ng ed p ar ti c l e i s o ne h avi ng a r ati o o f l eng th to wi dth g r eater th an 3. Th e c o u r s e
ag g r eg ate s h al l c o ns i s t o f ang u l ar f r ag ments r eas o nabl e u ni f o r m i n dens i ty and q u al i ty. Th e
s p ec i f i c g r avi ty (bu l k s atu r ated s u r f ac e dr y) as deter mi ned by Cal i f o r ni a Tes t 206 s h al l be at a
mi ni mu m 2. 58 o n an aver ag e wi th no t mo r e th an 15 p er c ent by wei g h t c o ns i s ti ng o f p ar ti c l es
wi th a bu l k s p ec i f i c g r avi ty bel o w 2. 50.
Th e c o ntr ac t u ni t p r i c e p ai d f o r c l as s 2 ag g r eg ate bas e s h al l i nc l u de f u l l c o mp ens ati o n f o r
f u r ni s h i ng al l l abo r , mater i al s , to o l s , eq u i p ment and i nc i dental s f o r do i ng al l th e wo r k i nvo l ved
and no addi ti o nal c o mp ens ati o n wi l l be al l o wed.
' l 0-1. 13 ASPHALT CONCRETE.
As p h al t c o nc r ete s h al l be Typ e B 3/8-i nc h max i mu m medi u m g r adati o n and s h al l c o nf o r m to th e
p r o vi s i o ns i n Sec ti o n 39, "As p h al t Co nc r ete, " o f th e Standar d Sp ec i f i c ati o ns and th es e Sp ec i al
Pr o vi s i o ns . As p h al t c ement s h al l be g r ade PG 64-16 c o nf o r mi ng to th e r eq u i r ements o f Sec ti o n
92 o f th e Standar d Sp ec i f i c ati o ns .
p b889814 Tr ans i t Bu s Sh el ter s 2012 -40- ~~ 2012
The C o n t r a c t o r s ha l l s ubmit a n a s p ha l t c o n c r et e mix d es ig n w it h s ubs t a n t ia t in g l a bo r a t o r y t es t
r es ul t s t o t he En g in eer a t l ea s t t w o w eeks p r io r t o p a v in g o p er a t io n s . The t es t in g l a bo r a t o r y a s
s el ec t ed by t he C o n t r a c t o r s ha l l be un d er t he d ir ec t io n o f a C a l if o r n ia r eg ; s t er ed C iv il En g in eer
a n d s ubj ec t t o a p p r o v a l by t he C o un t y . The C o n t r a c t o r ' s s ubmit t a l s ha l l a s a min imum c o n s is t
o f It ems 1 t hr o ug h 4 bel o w . Ho w ev er , s ubmit t a l o f it ems 2 t hr o ug h 4 ma y be w a iv ed a t t ie
En g in eer ' s o p t io n if t he C o n t r a c t o r ' s mix d es ig n is s a t is f a c t o r y a n d ha s been a p p r o v ed by
C o un t y .
1 , Pr o p o s ed g r a d a t io n o f mix a n d C o n t r a c t o r ' s bin p er c en t a g es us ed t o o bt a in
t his g r a d a t io n .
2. C o mp l et ed w o r ks heet s f o r a s p ha l t c o n c r et e mix d es ig n in a c c o r d a n c e w it h
p r o c ed ur es s p ec if ied by C a l if o r n ia Tes t No . 367.
3. R es ul t s f o r t he f o l l o w in g t es t s o f t he mix in c o r p o r a t in g t he a s p ha l t bin d er a n d
a g g r eg a t e p r o p o s ed f o r us e:
a . S t a bil it y o f s p ec imen (C a . Tes t No . 366) a t o p t imum bit umen c o n t en t .
b. S w el l t es t o f s p ec imen (C a . Tes t No . 305) a t o p t imum bit umen
c o n t en t .
c . M o is t ur e v a p o r s us c ep t ibil it y o f s p ec imen (C a . Tes t No . 307) a t
o p t imum bit umen c o n t en t .
4, R es ul t s f o r t he f o l l o w in g t es t s o f t he a g g r eg a t e p r o p o s ed f o r us e:
a . S a n d eq uiv a l en t (C a . Tes t No . 21 7) o f c o mbin ed a g g r eg a t e,
b. Per c en t a g e o f c r us hed p a r t ic l es (C a . Tes t No . 205).
c . Ag g r eg a t e w ea r - 500 r ev . (C a . Tes t No . 21 1 ),
d . K a n d K f a c t o r s (C a . Tes t No . 303).
c f
The En g in eer w il l r ev iew t he s ubmit t a l ; a n d , if a c c ep t a bl e, w il l g iv e a p p r o v a l o f t he mix d es ig n
w it hin 5 w o r kin g d a y s t her ea f t er . The C o n t r a c t o r s ha l l n o t p r o c eed w it h p a v in g o p er a t io n s un t il
t he mix d es ig n is a p p r o v ed f o r t his p r o j ec t . C ALTR ANS p r ea p p r o v ed mix d es ig n s a r e
a c c ep t a bl e.
The p er c en t a g e o f bit umen t o be us ed in t he a s p ha l t c o n c r et e mix w il l be a s d es ig n a t ed by t he
En g in eer .
The c o n t r a c t un it p r ic e p a id f o r a s p ha l t c o n c r et e s ha l l in c l ud e f ul l c o mp en s a t io n f o r f ur n is hin g a l l
l a bo r , ma t er ia l s , t o o l s , eq uip men t a n d in c id en t a l s f o r d o in g a l l t he w o r k in v o l v ed in t he
o p er a t io n s , a n d n o a d d it io n a l c o mp en s a t io n w il d be a l l o w ed .
1 0- 1 . . 1 4 GR INDING
Gr in d in g s ha l l c o n f o r m t o S ec t io n 42. 2 " Gr in d in g " o f t he S t a n d a r d S p ec if ic a t io n s a n d t hes e
S p ec ia l Pr o v is io n s .
C o n t r a c t o r s ha l l g r in d exis t in g p a v emen t a t beg in n in g a n d en d o f ea c h r o a d s ec t io n t o be
o v er l a y ed t o f a c il it a t e s mo o t h p a v in g t r a n s it io n . Gr in d in g t r a n s it io n s ha l l be t en f eet in l en g t h
a n d t r a n s it io n f r o m t he o v er l a y d ep t h t o z er o .
F ul l c o mp en s a t io n f o r f ur n is hin g a l l l a bo r , ma t er ia l s , t o o l s a n d eq uip men t f o r d o in g a l l t he w o r k
in v o l v ed in g r in d in g a n d s ha l l be in c l ud ed in o t her it ems o f w o r k a n d n o s ep a r a t e p a y men t w il l
be ma d e t her ef o r e.
p b88981 4 Tr a n s it Bus S hel t er s 201 2 - 41 - `~ 3 201 2
l
10- 1. 15 CLEAN- UP
Clean- up s h all c o ns i s t o f remo vi ng and di s po s i ng o f all c o ns t ruc t i o n mat eri als i n c o nnec t i o n w i t h
t h e w o rk. All part s o f t h e w o rk s h all be lef t i n a~neat pres ent able c o ndi t i o n.
Th e pri c e pai d f o r c lean- up s h all be i nc luded i n t h e pro j ec t under o t h er i t ems o f w o rk and s h all
i nc lude f ull c o mpens at i o n f o r f urni s h i ng all labo r, mat eri als , t o o ls , equi pment , i nc i dent als and
di ng t h e w o rk o f c lean- up.
SECTION 11. MODIFIED STANDARD SPECIFICATIQN SECTIONS.
AMENDMENTS TO MAY 2006 STANDARD SPECIFICATIONS
UPDATED DECEMBER 11, 2006
Amendment s t o t h e St andard Spec i f i c at i o ns s et f o rt h i n t h es e s pec i al pro vi s i o ns s h all be
c o ns i dered as part o f t h e St andard Spec i f i c at i o ns f o r t h e purpo s es s et f o rt h i n Sec t i o n 5- 1. 04 ,
"Co o rdi nat i o n and Int erpret at i o n o f Plans , St andard Spec i f i c at i o ns and Spec i al Pro vi s i o ns , " o f
t h e St andard Spec i f i c at i o ns . Wh enever ei t h er t h e t erm "St andard Spec i f i c at i o ns i s amended"
o r t h e t erm "St andard Spec i f i c at i o ns are amended" i s us ed i n t h e s pec i al pro vi s i o ns , t h e t ex t o r
t able f o llo w i ng t h e t erm s h all be c o ns i dered an amendment t o t h e St andard Spec i f i c at i o ns . In
c as e o f c o nf li c t bet w een s uc h amendment s and t h e St andard Spec i f i c at i o ns , t h e amendment s
s h all t ake prec edenc e o ver and be us ed i n li eu o f t h e c o nf li c t i ng po rt i o ns .
SECTION 1: DEFINITIONS AND TERMS
Is s ue Dat e: Oc t o ber 6, 2006
Sec t i o n 1- 1. 01, "General, " o f t h e St andard Spec i f i c at i o ns i s amended by addi ng t h e f o llo w i ng;
Th e Depart ment i s gradually c h angi ng t h e s t yle and language o f t h e s pec i f i c at i o ns : Th e
new s t yle and language i nc ludes :
1. Us e o f :
1. 1. Imperat i ve mo o d
1. 2. i nt ro duc t o ry mo di f i ers
1. 3 . Co ndi t i o nal c laus es
2. Eli mi nat i o n o f :
2. 1. Language vari at i o ns
2. 2. Def i ni t i o ns f o r i ndus t ry-s t andard t erms
2, 3 . Redundant s pec i f i c at i o ns
2. 4 . Needles s c ro s s-ref erenc es
Th e us e o f t h i s new s t yle do es no t c h ange t h e meani ng o f a s pec i f i c at i o n no t yet us i ng
t h i s s t yle.
Th e s pec i f i c at i o ns are w ri t t en t o t h e Bi dder bef o re aw ard and t h e Co nt rac t o r af t er.
Bef o re aw ard, i nt erpret s ent enc es w ri t t en i n t h e i mperat i ve mo o d as s t art i ng w i t h "Th e Bi dder
mus t ' and i nt erpret "yo u" as "t h e Bi dder" and "yo ur" as "t h e Bi dder's . " Af t er aw ard, i nt erpret
s ent enc es w ri t t en i n t h e i mperat i ve mo o d as s t art i ng w i t h "Th e Co nt rac t o r mus t " and i nt erpret
''yo u'' as "i h e Co nt rac t o r" and "yo ur` as "t h e Co nt rac t o r's . "
Unles s an o bj ec t o r ac t i vi t y i s s pec i f i ed t o be les s t h an t h e t o t al, t h e quant i t y o r amo unt
i s all o f t h e o bj ec t o r ac t i vi t y.
A li s t i n t h e s pec i f i c at i o ns i s i nc lus i ve unles s t h e i t ems li s t ed are s pec i f i ed as c h o i c es .
Int erpret t erms as def i ned i n t h e Co nt rac t do c ument s . A t erm no t def i ned i n t h e
Co nt rac t do c ument s h as t h e meani ng def i ned i n Means Illus t rat ed Co ns t ruc t i o n Di c t i o nary,
Co ndens ed Vers i o n, Sec o nd Edi t i o n.
p
b889814 Trans i t Bus Sh elt ers 2012 - 4 2- ~ 2012
S e c t i o n 1 , " D e f i n i t i o n s an d Te rms , " o f t h e S t an dard S p e c i f i c at i o n s i s ame n de d by addi n g t h e
f o l l o w i n g s e c t i o n s :
1 -1 .082 BUS INES S D AY
D ay o n t h e c al e n dar e xc e p t S un day o r h o l i day.
1 -1 .084 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL D EVICES
Th e Cal i f o rn i a Man ual o n Un i f o rm Traf f i c Co n t ro l D e vi c e s f o r S t re e t s an d Hi g h w ays
( Cal i f o rn i a MUTCD ) i s i s s ue d by t h e D e p art me n t o f Tran s p o rt at i o n an d i s t h e Fe de ral Hi g h w ay
Admi n i s t rat i o n ' s MUTCD 2003 Edi t i o n , as ame n de d f o r us e i n Cal i f o rn i a.
1 -1 .245 HOLID AY
D ay de s i g n at e d as a S t at e h o l i day un de r Go vt Co de 6700 e t s e q. e xc e p t S e p t e mbe r
9 t h , " Admi s s i o n D ay." Th e day af t e r Th an ks g i vi n g D ay i s an o n -w o rki n g day. In t e rp re t " l e g al
h o l i day" as " h o l i day."
S e c t i o n 1 -1 .255, " Le g al Ho l i days , " o f t h e S t an dard S p e c i f i c at i o n s i s de l e t e d:
S e c t i o n 1 -1 .265, " Man ual o n Un i f o rm Traf f i c Co n t ro l D e vi c e s , " o f t h e S t an dard S p e c i f i c at i o n s i s
de l e t e d.
S e c t i o n 1 -1 .266, " Man ual o n Un i f o rm Traf f i c Co n t ro l D e vi c e s Cal i f o rn i a S up p l e me n t , " o f t h e
S t an dard S p e c i f i c at i o n s i s de l e t e d.
S e c t i o n 1 -1 .39 " S t at e , " o f t h e S t an dard S p e c i f i c at i o n s i s ame n de d t o re ad:
1 -1 .39 S TATE
Th e S t at e o f Cal i f o rn i a, i n c l udi n g i t s ag e n c i e s , de p art me n t s , o r di vi s i o n s , w h o s e c o n duc t
o r ac t i o n i s re l at e d t o t h e w o rk.
S ECTION 3: AWARD AND EXECUTION OF CONTRACT
Is s ue D at e : D e c e mbe r 1 1 , 2006
S e c t i o n 3-1 .025, " In s uran c e P o l i c i e s , " o f t h e S t an dard S p e c i f i c at i o n s i s ame n de d t o re ad:
3-1 .025 INS URANCE P OLICIES
Th e s uc c e s s f ul bi dde r s h al l s ubmi t :
1 . Co p y o f i t s c o mme rc i al g e n e ral l i abi l i t y p o l i c y an d i t s e xc e s s p o l i c y o r bi n de r un t i l s uc h
t i me as a p o l i c y i s avai l abl e , i n c l udi n g t h e de c l arat i o n s p ag e , ap p l i c abl e e n do rs e me n t s ,
ri de rs , an d o t h e r mo di f i c at i o n s i n e f f e c t at t h e t i me o f c o n t rac t e xe c ut i o n . S t an dard IS O
f o rm No . CG 0001 o r s i mi l ar e xc l us i o n s are al l o w e d i f n o t i n c o n s i s t e n t w i t h
S e c t i o n 7-1 .1 2, " In de mn i f i c at i o n an d In s uran c e ." Al l o w an c e o f addi t i o n al e xc l us i o n s i s
at t h e di s c re t i o n o f t h e D e p art me n t .
2. Ce rt i f i c at e o f i n s uran c e s h o w i n g al l o t h e r re qui re d c o ve rag e s . Ce rt i f i c at e s o f i n s uran c e ,
as e vi de n c e o f re qui re d i n s uran c e f o r t h e aut o l i abi l i t y an d an y o t h e r re qui re d p o l i c y,
s h al l s e t f o rt h de duc t i bl e amo un t s ap p l i c abl e t o e ac h p o l i c y an d al l e xc l us i o n s t h at are
adde d by e n do rs e me n t t o e ac h p o l i c y. Th e e vi de n c e o f i n s uran c e s h al l p ro vi de t h at n o
c an c e l l at i o n , l ap s e , o r re duc t i o n o f c o ve rag e w i l l o c c ur w i t h o ut 1 0 days p ri o r w ri t t e n
n o t i c e t o t h e D e p art me n t .
3. A de c l arat i o n un de r t h e p e n al t y o f p e rj ury by a c e rt i f i e d p ubl i c ac c o un t an t c e rt i f yi n g t h e
ac c o un t an t h as ap p l i e d Ge n e ral l y Ac c e p t e d Ac c o un t i n g P ri n c i p l e ` s ( GAAP ) g ui de l i n e s
c o n f i rmi n g t h e s uc c e s s f ul bi dde r h as s uf f i c i e n t f un ds an d re s o urc e s t o c o ve r an y
s e l f -i n s ure d re t e n t i o n s i f t h e s e l f -i n s ure d re t e n t i o n i s $50, 000 o r h i g h e r.
p b889 81 4 Tran s i t Bus S h e l t e rs 201 2 -43- ~ ~ 201 2
I f t h e s u c c e s s f u l b i d d e r u s e s any f or m of s e l f - i ns u r anc e f or wor ke r s c ompe ns at i on i n l i e u
of an i ns u r anc e pol i c y, i t s h al l s u b mi t a c e r t i f i c at e of c ons e nt t o s e l f - i ns u r e i n ac c or d anc e wi t h
t h e pr ov i s i ons of S e c t i on 3700 of t h e Lab or Cod e .
S e c t i on 3- 1 .03, " E x e c u t i on of Cont r ac t , " of t h e S t and ar d S pe c i f i c at i ons i s ame nd e d t o' r e ad :
3- 1 .03 E XE CUTI ON OF CONTRACT
Th e c ont r ac t s h al l b e s i g ne d b y t h e s u c c e s s f u l b i d d e r and r e t u r ne d , t og e t h e r wi t h t h e
c ont r ac t b ond s and t h e d oc u me nt s i d e nt i f i e d i n S e c t i on 3- 1 .02 5 , " I ns u r anc e P ol i c i e s , " wi t h i n
1 0 b u s i ne s s d ays of r e c e i v i ng t h e c ont r ac t f or e x e c u t i on.
S e c t i on 3- 1 .04 , " Fai l u r e t o E x e c u t e Cont r ac t , " of t h e S t and ar d S pe c i f i c at i ons i s ame nd e d t o
r e ad :
3- 1 .04 FAf LURE TO E XE CUTE CONTRACT
Fai l u r e of t h e l owe s t r e s pons i b l e b i d d e r , t h e s e c ond l owe s t r e s pons i b l e b i d d e r , or t h e
t h i r d l owe s t r e s pons i b l e b i d d e r t o e x e c u t e t h e c ont r ac t as r e q u i r e d i n S e c t i on 3- 1 .03, "
E x e c u t i on of Cont r ac t , " wi t h i n 1 0 b u s i ne s s d ays of r e c e i v i ng t h e c ont r ac t f or e x e c u t i on s h al l b e
j u s t c au s e f or t h e f or f e i t u r e of t h e pr opos al g u ar ant y. Th e s u c c e s s f u l b i d d e r may f i l e wi t h t h e
De par t me nt a wr i t t e n not i c e , s i g ne d b y t h e b i d d e r or t h e b i d d e r ' s au t h or i z e d r e pr e s e nt at i v e ,
s pe c i f yi ng t h at t h e b i d d e r wi l l r e f u s e t o e x e c u t e t h e c ont r ac t i f i t i s pr e s e nt e d . Th e f i l i ng of t h i s
not i c e s h al l h av e t h e s ame f or c e and e f f e c t as t h e f ai l u r e of t h e b i d d e r t o e x e c u t e t h e c ont r ac t
and f u r ni s h ac c e pt ab l e b ond s wi t h i n t h e t i me s pe c i f i e d .
S E CTI ON 7: LE GAL RE LATI ONS AND RE S P ONS I BI LI TI E S
i s s u e Dat e : De c e mb e r 1 1 , 2 006
S e c t i on 7- 1 .01 A( 6) , " Wor ke r s ' Compe ns at i on, " of t h e S t and ar d s pe c i f i c at i ons i s ame nd e d t o
r e ad :
7-1 .1 01 A( 6j ( Bl ank)
Th e f i r s t s e nt e nc e of t h e e i g h t h par ag r aph of S e c t i on 7- 1 .09 , " P u b l i c S af e t y, " of t h e S t and ar d
S pe c i f i c at i ons i s ame nd e d t o r e ad :
S i g ns , l i g h t s , f l ag s , and ot h e r war ni ng and s af e t y d e v i c e s and t h e i r u s e s h al l c onf or m t o
t h e r e q u i r e me nt s s e t f or t h i n P ar t 6 of t h e Cal i f or ni a MUTCD.
Th e s i x t e e nt h par ag r aph of S e c t i on 7- 1 .09 , " P u b l i c S af e t y, " of t h e S t and ar d S pe c i f i c at i ons i s
ame nd e d t o r e ad :
Wh e n v e r t i c al c l e ar anc e i s t e mpor ar i l y r e d u c e d t o 1 5 .5 f e e t or l e s s , l ow c l e ar anc e
war ni ng s i g ns s h al l b e pl ac e d i n ac c or d anc e wi t h P ar t 2 of t h e Cal i f or ni a MUTCD and as
d i r e c t e d b y t h e E ng i ne e r . S i g ns s h ah c onf or m t o t h e d i me ns i ons , c ol or , and l e g e nd
r e q u i r e me nt s of t h e Cal i f or ni a MUTCD and t h e s e s pe c i f i c at i ons e x c e pt t h at t h e s i g ns s h al l h av e
b l ac k l e t t e r s and nu mb e r s on an or ang e r e t r or e f l e c t i v e b ac kg r ou nd . W1 2- 2 P s i g ns s h al l b e
i l l u mi nat e d s o t h at t h e s i g ns ar e c l e ar l y v i s i b l e .
S e c t i on 7- 1 .1 2 , " I nd e mni f i c at i on and I ns u r anc e , " of t h e S t and ar d S pe c i f i c at i ons i s ame nd e d t o
r e ad :
pb 889 81 4 Tr ans i t Bu s S h e l t e r s 2 01 2 - 4 ' 1 - ~~ 2 01 2
7-1.12 INDEMNIFICATION AND INSURANCE
The Co n t r a c t o r ' s o b l i g a t i o n s r eg a r d i n g i n d em n i f i c a t i o n o f t he St a t e o f Ca l i f o r n i a a n d t he
r equi r em en t s f o r i n s ur a n c e s ha l l c o n f o r m t o t he p r o v i s i o n s i n Sec t i o n 3-1.0 25 , "In s ur a n c e
P o l i c i es , " a n d Sec t i o n s 7-1.12A, "In d em n i f i c a t i o n , " a n d 7-1.128, "In s ur a n c e, " o f t hi s
Sec t i o n 7-1.12. _
7-1.12A In d em n i f i c a t i o n
The Co n t r a c t o r s ha l l d ef en d , i n d em n i f y , a n d s a v e ha r m l es s t he St a t e, i n c l ud i n g i t s
o f f i c er s , em p l o y ees , a n d a g en t s ( ex c l ud i n g a g en t s who a r e d es i g n p r o f es s i o n a l s ) f r o m a n y a n d
a l l c l a i m s , d em a n d s , c a us es o f a c t i o n , d a m a g es , c o s t s , ex p en s es , a c t ua l a t t o r n ey s ' f ees , l o s s es
o r l i a b i l i t i es , i n l a w o r i n equi t y ( Sec t i o n 7-1.~2A Cl a i m s ) a r i s i n g o ut o f o r i n c o n n ec t i o n wi t h t he
Co n t r a c t o r ' s p er f o r m a n c e o f t hi s c o n t r a c t f o r :
1. B o d i l y i n j ur y i n c l ud i n g , b ut n o t l i m i t ed t o , b o d i l y i n j ur y , s i c kn es s o r d i s ea s e, em o t i o n a l
i n j ur y o r d ea t h t o p er s o n s , i n c l ud i n g , b ut n o t l i m i t ed t o , t he p ub l i c , a n y em p l o y ees o r
a g en t s o f t he Co n t r a c t o r , t he St a t e, o r a n y o t her c o n t r a c t o r ; a n d
2. Da m a g e t o p r o p er t y o f a n y o n e i n c l ud i n g t o s s o f us e t her eo f ; c a us ed o r a l l eg ed t o b e
c a us ed i n who l e o r i n p a r t b y a n y n eg l i g en t o r o t her wi s e l eg a l l y a c t i o n a b l e a c t o r
o m i s s i o n o f t he Co n t r a c t o r o r a n y o n e d i r ec t l y o r i n d i r ec t l y em p l o y ed b y t he Co n t r a c t o r o r
a n y o n e f o r who s e a c t s t he Co n t r a c t o r m a y b e l i a b l e.
Ex c ep t a s o t her wi s e p r o v i d ed b y l a w, t hes e r equi r em en t s a p p l y r eg a r d l es s o f t he
ex i s t en c e o r d eg r ee o f f a ul t o f t he St a t e. The Co n t r a c t o r i s n o t o b l i g a t ed t o i n d em n i f y t he St a t e
f o r Cl a i m s a r i s i n g f r o m c o n d uc t d el i n ea t ed i n Ci v i l Co d e Sec t i o n 2782 a n d t o Cl a i m s a r i s i n g
f r o m a n y d ef ec t i v e o r s ub s t a n d a r d c o n d i t i o n o f t he hi g hwa y t ha t ex i s t ed a t o r b ef o r e t he s t a r t o f
wo r k, un l es s t hi s c o n d i t i o n ha s b een c ha n g ed b y t he wo r k o r t he s c o p e o f t he wo r k r equi r es t he
Co n t r a c t o r t o m a i n t a i n ex i s t i n g hi g hwa y f a c i l i t i es a n d t he Cl a i m a r i s es f r o m t he Co n t r a c t o r ' s
f a i l ur e t o m a i n t a i n . The Co n t r a c t o r ' s d ef en s e a n d i n d em n i t y o b l i g a t i o n s ha l l ex t en d t o Cl a i m s
a r i s i n g a f t er t he wo r k i s c o m p l et ed a n d a c c ep t ed i f t he Cl a i m s a r e d i r ec t l y r el a t ed t o a l l eg ed
a c t s o r o m i s s i o n s b y t he Co n t r a c t o r t ha t o c c ur r ed d ur i n g t he c o ur s e o f t he wo r k. St a t e
i n s p ec t i o n i s n o t a wa i v er o f f ul l c o m p l i a n c e wi t h t hes e r equi r em en t s .
The Co n t r a c t o r ' s o b l i g a t i o n t o d ef en d a n d i n d em n i f y s ha l l n o t b e ex c us ed b ec a us e o f
t he Co n t r a c t o r ' s i n a b i l i t y t o ev a l ua t e l i a b i l i t y o r b ec a us e t he Co n t r a c t o r ev a l ua t es l i a b i l i t y a n d
d et er m i n e t ha t t he Co n t r a c t o r i s n o t l i a b l e. The Co n t r a c t o r s ha l l r es p o n d wi t hi n 30 d a y s t o t he
t en d er o f a n y Cl a i m f o r d ef en s e a n d i n d em n i t y b y t he St a t e, un l es s t hi s t i m e ha s b een ex t en d ed
b y t he St a t e. If t he Co n t r a c t o r f a i l s t o a c c ep t o r r ej ec t a t en d er o f d ef en s e a n d i n d em n i t y wi t hi n
30 d a y s , i n a d d i t i o n t o a n y o t her r em ed y a ut ho r i z ed b y l a w, t he Dep a r t m en t m a y wi t hho l d s uc h
f un d s t he St a t e r ea s o n a b l y c o n s i d er s n ec es s a r y f o r i t s d ef en s e a n d i n d em n i t y un t i l d i s p o s i t i o n
ha s b een m a d e o f t he Cl a i m o r un t i l t he Co n t r a c t o r a c c ep t s o r r ej ec t s t he t en d er o f d ef en s e,
whi c hev er o c c ur s f i r s t .
Wi t h r es p ec t t o t hi r d-p a r t y c l a i m s a g a i n s t t he Co n t r a c t o r , t he Co n t r a c t o r wa i v es a l l r i g ht s
o f a n y t y p e t o ex p r es s o r i m p l i ed i n d em n i t y a g a i n s t t he St a t e, i t s o f f i c er s , em p l o y ees , o r a g en t s
( ex c l ud i n g a g en t s who a r e d es i g n p r o f es s i o n a l s ) .
No t hi n g i n t he Co n t r a c t i s i n t en d ed t o es t a b l i s h a s t a n d a r d o f c a r e o wed t o a n y m em b er
o f t he p ub l i c o r t o ex t en d t o t he p ub l i c t he s t a t us o f a t hi r d-p a r t y b en ef i c i a r y f o r a n y o f t hes e
i n d em n i f i c a t i o n s p ec i f i c a t i o n s .
7-1.128 In s ur a n c e
7-1.126( 1) Gen er a l
No t hi n g i n t he c o n t r a c t i s i n t en d ed t o es t a b l i s h a s t a n d a r d o f c a r e o wed t o a n y m em b er
o f t he p ub l i c o r t o ex t en d t o t he p ub l i c t he s t a t us o f a t hi r d-p a r t y b en ef i c i a r y f o r a n y o f t hes e
i n s ur a n c e s p ec i f i c a t i o n s .
p b 889814 "Tr a n s i t B us Shel t er s 20 12 -45 - ~ 20 12
7-1.12B(2) Casualty Insurance
The Contractor shall p rocure and m ai ntai n i nsurance on all of i ts op erati ons w i th
com p ani es accep table to the S tate as f ollow s:
1. The Contractor shall keep all i nsurance i n f ull f orce and ef f ect f rom the begi nni ng of the
w ork through contract accep tance.
2. A ll i nsurance shall be w i th an i nsurance com p any w i th a rati ng f rom A .M. Best F i nanci al
S trength R ati ng of A - or better and a F i nanci al S i ze Category of V II or better.
3 . The Contractor shall m ai ntai n com p leted op erati ons coverage w i th a carri er accep table
to the S tate through the ex p i rati on of the p atent def i ci ency i n constructi on statute of
rep ose set f orth i n Code of Ci vi l Procedure S ecti on 3 3 7.1.
7-1.126(3 ) Workers' Com p ensati on and Em p loyer's L i abi li ty Insurance
In accordance w i th L abor Code S ecti on 1860, the Contractor shall secure the p aym ent
of w orker's com p ensati on i n accordance w i th L abor Code S ecti on 3 700.
In accordance w i th L abor Code S ecti on 1861, the Contractor shall subm i t to the
Dep artm ent the f ollow i ng certi f i cati on bef ore p erf orm i ng the w ork:
am aw are of the p rovi si ons of S ecti on 3 700 of the L abor Code w hi ch req ui re every
em p loyer to be i nsured agai nst li abi li ty f or w orkers' com p ensa# i on or to undertake
self -i nsurance i n accordance w i th the p rovi si ons of that code, and I w i ll com p ly w i th such
p rovi si ons bef ore com m enci ng the p ertorm ance of the w ork of thi s contract.
Contract ex ecuti on consti tutes certi f i cati on subm i ttal.
The Contractor shall p rovi de Em p loyer's L i abi li ty Insurance i n am ounts not less than;
1. $1,000,000 f or each acci dent f or bodi ly i nj ury by acci dent
2. $1,000,000 p oli cy li m i t f or bodi ly i nj ury by di sease
3 $1,000,000 f or each em p loyee f or bodi ly i nj ury by di sease
If there i s an ex p osure of i nj ury to the Contractor's em p loyees under the U.S .
L ongshorem en's and Harbor Workers' Com p ensati on A ct, the Jones A ct, or under law s,
regulati ons, or statutes ap p li cable to m ari ti m e em p loyees, coverage shall be i ncluded f or such
i nj uri es or clai m s.
7-1.126(4) L i abi li ty Insurance
7-1.12B(4)(a) General
The Contractor shall carry General L i abi li ty and Um brella or Ex cess L i abi li ty Insurance
coveri ng all op erati ons by or on behalf of the Contractor p rovi di ng i nsurance f or bodi ly i nj ury
li abi li ty and p rop erty dam age li abi li ty f or the f ollow i ng li m i ts and i ncludi ng coverage f or:
1. Prem i ses, op erati ons, and m obi le eq ui p m ent
2. Products and com p leted op erati ons
3 . Broad f orm p rop erty dam age (i ncludi ng com p leted op erati ons)
4. Ex p losi on, collap se, and underground hazards
5. Personal i nj ury
6. Contractual li abi li ty
The Contractor shall not req ui re certi f i ed S m all Busi ness subcontractors to carry L i abi li ty
i nsurance i nai ex ceeds i ne i i m i i s i n ~ eci i on 7-~ i .~ i 2B(4} (bj , " L i abi li ty i .i m i tsi A aai i i onai i nsureds,"
of these sp eci f i cati ons. The m ax i m um req ui red L i abi li ty Insurance li m i ts i n
S ecti on 7-1.12B(4)(b), " L i abi li ty L i m i ts/ A ddi ti onal Insureds," of these sp eci f i cati ons shall ap p ly to
certi f i ed S m all Busi ness subcontractors f or w ork p erf orm ed on the p roj ect, regardless of ti er.
The p rovi si ons of S ecti on 7-1.12B(4)(b), " L i abi li ty L i m i ts/ A ddi ti onal Insureds," shall be i ncluded
i n atl subcontracts f or all ti ers.
~ ; .
p b889814 Transi t Bus S helters 2012 -46- ~ ~ ~ . F 2612
7-1.12B(4)(b) L i a bi l i t y L i mi t s/Addi t i ona l Insureds
Schedul e of Requi red {nsura nce
1. Worker's Compensa t i on Insura nce: St a t ut ory a mount a nd 'empl oy er's l i a bi l i t y of
$1,000,000.
2. Cont ra ct or's Commerci a l Genera l L i a bi l i t y Insura nce (bodi l y i nj ury , propert y da ma ge a nd
i ncl udi ng cont ra ct ua l l i a bi l i t y i nsura nce, compl et ed opera t i ons a nd product s l i a bi l i t y
i nsura nce): $1,000,000.
3 . Comprehensi ve Busi ness or Commerci a l Aut omobi l e L i a bi l i t y Covera ge (bodi l y i nj ury
l i a bi l i t y , propert y da ma ge l i a bi l i t y , uni nsured mot ori st prot ect i on a nd i ncl udi ng non-
owned a nd hi red a ut omobi l e l i a bi l i t y ): $1,000,000.
Neva da Count y sha l l be na med a s a ddi t i ona l i nsured on a l l i nsura nce pol i ci es. Cont ra ct or sha l l
provi de proof of i nsura nce requi red i n t hi s cont ra ct evi denced by cert i fi ca t es of i nsura nce a nd
endorsement s.
The St a t e, i ncl udi ng i t s offi cers, di rect ors, a gent s (ex cl udi ng a gent s who a re desi gn
professi ona l s), a nd empl oy ees, sha l l be na med a s a ddi t i ona l i nsureds under t he Genera l
L i a bi l i t y a nd Umbrel l a L i a bi l i t y P ol i ci es wi t h respect t o l i a bi l i t y a ri si ng out of or connect ed wi t h
work or opera t i ons performed by or on beha l f of t he Cont ra ct or under t hi s cont ra ct . Covera ge
for such a ddi t i ona l i nsureds does not ex t end t o l i a bi l i t y :
1. Ari si ng from a ny defect i ve or subst a nda rd condi t i on of t he roa dwa y whi ch ex i st ed a t or
before t he t i me t he Cont ra ct or st a rt ed work, unl ess such condi t i on ha s been cha nged by
t he work or t he scope of t he work requi res t he Cont ra ct or t o ma i nt a i n ex i st i ng roa dwa y
fa ci l i t i es a nd t he cl a i m a ri ses from t he Cont ra ct or's fa i l ure t o ma i nt a i n;
2. For cl a i ms occurri ng a ft er t he work i s compl et ed a nd a ccept ed unl ess t hese cl a i ms a re
di rect l y rel a t ed t o a l l eged a ct s or omi ssi ons of t he Cont ra ct or t ha t occurred duri ng t he
course of t he work; or
3 . To t he ex t ent prohi bi t ed by Insura nce Code Sect i on 11580.04
Addi t i ona l i nsured covera ge sha l l be provi ded by a pol i cy provi si on or by a n
endorsement provi di ng covera ge a t l ea st a s broa d a s Addi t i ona l Insured (Form B) endorsement
form CG 2010, a s publ i shed by t he Insura nce Servi ces O ffi ce (ISO ), or ot her form desi gna t ed
by t he Depa rt ment .
7-1.126(4} (c) Cont ra ct or's Insura nce P ol i cy i s P ri ma ry
The pol i cy sha l l st i pul a t e t ha t t he i nsura nce a fforded t he a ddi t i ona l i nsureds a ppl i es a s
pri ma ry i nsura nce. Any ot her i nsura nce or,sel f-i nsura nce ma i nt a i ned by t he St a t e i s ex cess onl y
a nd sha l l not be ca l l ed upon t o cont ri but e wi t h t hi s i nsura nce.
7-1.126(5) Aut omobi l e L i a bi l i t y Insura nce
The Cont ra ct or sha l l ca rry a ut omobi l e l i a bi l i t y i nsura nce, i ncl udi ng covera ge for a l l
owned, hi red, a nd nonowned a ut omobi l es. The pri ma ry l i mi t s of l i a bi l i t y sha l l be not l ess t ha n
$1,000,000 combi ned si ngl e l i mi t ea ch a cci dent for bodi l y i nj ury a nd propert y da ma ge. The
umbrel l a or ex cess l i a bi l i t y covera ge requi red under Sect i on 7-1.126(4)(b) a l so a ppl i es t o
a ut omobi l e l i a bi l i t y .
7-1.12B(6) P ol i cy Forms, Endorsement s, a nd Cert i fi ca t es
The Cont ra ct or sha l l provi de i t s Genera l L i a bi l i t y i nsura nce under Commerci a l Genera l
L i a bi l i t y pol i cy form No. CG0001 a s publ i shed by t he Insura nce Servi ces O ffi ce (ISO ) or under a
pol i cy form a t l ea st a s broa d a s pol i cy form No. C00001.
1~
pb889814 Tra nsi t f3 us Shel t ers 2012 -47- 2012
7-1.12B(7) Deductibles
The S ta te ma y expressly a llo w deductible cla uses, w hich it do es n o t co n sider excessive,
o verly bro a d, o r ha rmful to the in terests o f the S ta te. Rega rdless o f the a llo w a n ce o f exclusio n s
o r deductio n s by the S ta te, the C o n tra cto r is respo n sible fo r a n y deductible a mo un t a n d sha ll
w a rra n t tha t the co vera ge pro vided to the S ta te is in a cco rda n ce w ith S ectio n 7-1.128,
" I n sura n ce."
7-1.126{8) En fo rcemen t
The Depa rtmen t ma y a ssure the C o n tra cto r' s co mplia n ce w ith its in sura n ce o bliga tio n s.
Ten da ys befo re a n in sura n ce po licy la pses o r is ca n celed durin g the co n tra ct perio d, the
C o n tra cto r sha ll submit to the Depa rtmen t eviden ce o f ren ew a l o r repla cemen t o f the po licy.
I f the C o n tra cto r fa ils to ma in ta in a n y req uired in sura n ce co vera ge, the Depa rtmen t ma y
ma in ta in this co vera ge a n d w ithho ld o r cha rge the expen se to the C o n tra cto r o r termin a te the
C o n tra cto r' s co n tro l o f the w o rk in a cco rda n ce w ith S ectio n 8-1.0 8, " Termin a tio n o f C o n tro l."
The C o n tra cto r is n o t relieved o f its duties a n d respo n sibilities to in demn ify, defen d, a n d
ho ld ha rmless the S ta te, its o fficers, a gen ts, a n d emplo yees by the Depa rtmen t' s a ccepta n ce o f
in sura n ce po licies a n d certifica tes.
Min imum in sura n ce co vera ge a mo un # s do n o t relieve the C o n tra cto r fo r lia bility in
excess o f such co vera ge, n o r do they preclude the S ta te fro m ta kin g o ther a ctio n s a va ila ble to
it, in cludin g the w ithho ldin g o f fun ds un der this co n tra ct.
7-1.12B(9) S elf-I n sura n ce
S elf-in sura n ce pro gra ms a n d self-in sured reten tio n s in in sura n ce po licies a re subj ect to
sepa ra te a n n ua l review a n d a ppro va l by the S ta te.
I f the C o n tra cto r uses a self-in sura n ce pro gra m o r self-in sured reten tio n , the C o n tra cto r
sha ll pro vide the S ta te w ith the sa me pro tectio n fro m lia bility a n d defen se o f suits a s w o uld be
a ffo rded by first-do lla r in sura n ce. Executio n o f the co n tra ct is the C o n tra cto r' s
a ckn o w ledgemen t tha t the C o n tra cto r w ill be bo un d by a ll la w s a s if the C o n tra cto r w ere a n
in surer a s defin ed un der I n sura n ce C o de S ectio n 23 a n d tha t the self-in sura n ce pro gra m o r
self-in sured reten tio n sha ll o pera te a s in sura n ce a s defin ed un der I n sura n ce C o de S ectio n 22.
S EC TI ON 1 Z: C ONS TRUC TI ON AREA TRAFFI C C ONTROL DEVI C ES
I ssue Da te: Octo ber 6, 20 0 6
The first sen ten ce o f the seco n d pa ra gra ph o f S ectio n 12-1.0 1, " Descriptio n ," o f the S ta n da rd
S pecifica tio n s is a men ded to rea d:
Atten tio n is directed to Pa rt 6 o f the C a lifo rn ia MUTC D.
S ectio n 12-2.0 1, " Fta ggers," o f the S ta n da rd S pecifica tio n s is a men ded to rea d;
12-2.0 1 FLAGGERS
Fla ggers w hile o n duty a n d a ssign ed to tra ffic co n tro l o r to give w a rn in g to the public
tha t the highw a y is un der co n structio n a n d o f a n y da n gero us co n ditio n s to be en co un tered a s a
result thereo f, sha ll perfo rm their duties a n d sha ll be pro vided w ith the n ecessa ry eq uipmen t in
co n fo rma n ce w ith Pa rt 6 o f the C a lifo rn ia MUTC D. The eq uipmen t sha ll be furn ished a n d kept
clea n a n d in go o d repa ir by the C o n tra cto r a t the C o n tra cto r' s expen se.
The first pa ra gra ph o f S ectio n 12-3.0 1, " Gen era ," o f the S ta n da rd S pecifica tio n s is a men ded to
` rea d:
pb889814 Tra n sit Bus S helters 20 12 -48- 20 12
I n a d d i t i o n t o t he requi remen t s i n P a rt 6 o f t he C a l i fo rn i a MUTC D, a l l d evi ces used by
t he C o n t ra ct o r i n t he perfo rma n ce o f t he wo rk sha l l co n fo rm t o t he pro vi si o n s i n t hi s
S ect i o n 12- 3 .
The seco n d sen t en ce o f t he fi rst pa ra gra ph o f S ect i o n 12- 3 . 0 6, " C o n st ruct i o n Area S i gn s," o f
t he S t a n d a rd S peci fi ca t i o n s i s a men d ed t o rea d :
C o n st ruct i o n a rea si gn s a re sho wn i n o r referred t o i n P a rt 6 o f t he C a l i fo rn i a MUTC D.
The fi rst sen t en ce o f t he fo urt h pa ra gra ph o f S ect i o n 12- 3 . 0 6, " C o n st ruct i o n Area S i gn s," o f t he
S t a n d a rd S peci fi ca t i o n s i s a men d ed t o rea d :
Al l co n st ruct i o n a rea si gn s sha l l co n fo rm t o t he d i men si o n s, co l o r a n d l egen d
requi remen t s o f t he pl a n s, P a rt 6 o f t he C a l i fo rn i a M~JTGC ~ a n d t hese speci fi ca t i o n s.
The fi rst sen t en ce o f t he ei ght h pa ra gra ph o f S ect i o n 12- 3 . 0 6, " C o n st ruct i o n Area S i gn s," o f t he
S t a n d a rd S peci fi ca t i o n s i s a men d ed t o rea d :
Used si gn s wi t h t he speci fi ed sheet i n g ma t eri a l wi l l be co n si d ered sa t i sfa ct o ry i f t hey
co n fo rm t o t he requi remen t s fo r vi si bi l i t y a n d l egi bi l i t y a n d t he co l o rs co n fo rm t o t he
requi remen t s i n P a rt 6 o f t he C a l i fo rn i a MUTC D.
S EC TI ON 55: S TEEL S TRUC TURES
I ssue Da t e: Ma y 1, 20 0 6
The C VN i mpa ct va l ue fo r Gra d e HP S 50 W i n t he t a bl e i n t he fi ft h pa ra gra ph o f
S ect i o n 55- 2. 0 1, " Descri pt i o n ," o f t he S t a n d a rd S peci fi ca t i o n s i s a men d ed t o rea d :
Gra d e HP S 50 W* (4 i n ches a n d un d er i n ; 20 a t 10 F
t hi ckn ess)
I t em B o f t he fi rst pa ra gra ph o f S ect i o n 55- 3 . 10 , " Fa st en er Threa d s," o f t he S t a n d a rd
S peci fi ca t i o n s i s a men d ed t o rea d .
B. I n t ern a l t hrea d s sha l l co n fo rm t o t he requi remen t s i n AS TM Desi gn a t i o n : A 563 . .
The t hi rd pa ra gra ph o f S ect i o n 55- 3 . 19 , " Bea ri n gs a n d An cho ra ges," o f t he S t a n d a rd
S peci fi ca t i o n s i s a men d ed t o rea d :
I mmed i a t el y befo re set t i n g bea ri n g a ssembl i es o r ma so n ry pl a t es d i rect l y o n gro un d
co n cret e surt a ces, t he C o n t ra ct o r sha l l t ho ro ughl y cl ea n t he surfa ces o f t he co n cret e a n d t he
met a l t o be i n co n t a ct a n d sha l l a ppl y a co a t i n g o f po l ysul fi d e o r po l yuret ha n e ca ul ki n g
co n fo rmi n g t o t he requi remen t s i n AS TM Desi gn a t i o n : C 9 20 , Type S , Gra d e NS , C l a ss 25,
Use M, t o co n t a ct a rea s t o pro vi d e ful l bed d i n g.
I t em D o f t he fi rst pa ra gra ph o f S ect i o n 55- 4. 0 1, " Mea suremen t ," o f t he S t a n d a rd S peci fi ca t i o n s
i s a men d ed t o rea d :
D. To d et ermi n e t he pa y qua n t i t i es o f ga l va n i z ed met a l , t he wei ght t o be a d d ed t o t he
ca l cul a t ed wei ght o f t he ba se met a l fo r t he ga l va n i z i n g wi l l be d et ermi n ed fro m t he t a bl e
o f wei ght s o f z i n c co a t i n gs speci fi ed i n AS TM Desi gn a t i o n : A 153 /A 153 M.
S EC TI ON 59 : P AI NTI NG
I ssue Da t e: Ma y 1, 20 0 6
The t hi rd pa ra gra ph o f S ecfi o n 59- 2,12, " P a i n t i n g," o f t he S t a n d a rd S peci fi ca t i o n s i s a men d ed
t o rea d :
C o n t a ct surfa ces o f st i ffen ers, ra i l i n gs, bui l t up members o r o pen sea m exceed i n g 6 mi l s
i n wi d t h t ha t wo ul d ret a i n mo i st ure, sha l l be ca ul ked wi t h po l ysul fi d e o r po l yuret ha n e sea l i n g
pb889 814 Tra n si t Bus S hel t ers 20 12 - 49 - ~ ~ 20 12
compound conforming t o t he requirement s in ASTM D esigna t ion: C 920, Type S, Gra de NS,
Cla ss 25, Use O, or ot her a pproved ma t eria l.
The fourt h pa ra gra ph of Sect ion 59- 2. 1 2, " P a int ing," of t he St a nda rd Specifica t ions is a mended
t o rea d:
The dry film t hickness of t he pa int w ill be mea sured in pla ce w it h a ca libra t ed Type 2
ma gnet ic film t hickness ga ge in conforma nce w it h t he requirement s in SSP C- P A 2,
" Mea surement of D ry Coa t ing Thickness w it h Ma gnet ic Ga ges," of t he " SSP C; The Societ y for
P rot ect ive Coa t ings," except t ha t t here sha ll be no limit t o t he number or loca t ion of spot
mea surement s t o verify complia nce w it h specified t hickness requirement s.
SECTION 75: MISCELLANEOUS METAL
Issue D a t e: Ma y 1 , 2006
The la st sent ence of t he t hirt eent h pa ra gra ph of Sect ion 75- 1 . 03 , " Miscella neous Bridge Met a l,"
of t he St a nda rd Specifica t ions is a mended t o rea d:
Threa d dimensions for int erna lly t hrea ded concret e a nchora ge devices sha ll conform t o
t he requirement s in ASTM D esigna t ion: A 563 .
The t w ent y-fourt h pa ra gra ph of Sect ion 75- 1 . 03 , " Miscella neous Bridge Met a l," of t he St a nda rd
Specifica t ions is a mended t o rea d:
Sea ling compound, for ca ulking a nd a dhesive sea ling, sha ll be a polysulfide or
polyuret ha ne ma t eria l conforming t o t he requirement s in ASTM D esigna t ion: C 920, Type S,
Gra de NS, Cla ss 25, Use O.
It em C of t he fourt h pa ra gra ph of Sect ion 75-1 . 03 5, " Bridge J oint R est ra iner Unit s," of t he
St a nda rd Specifica t ions is a mended t o rea d:
C. Nut s sha ll conform t o t he requirement s in ASTM D esigna t ion: A 563 including Appendix
X1 , except lubrica t ion is not required.
The sixt h pa ra gra ph of Sect ion 75- 1 . 05, " Ga lva niz ing," of t he St a nda rd Specifica t ions is
a mended t o rea d:
Ga lva niz ing of iron a nd st eel ha rdw a re a nd nut s a nd bolt s, w hen specified or show n on
t he pla ns, sha ll conform t o t he requirement s in ASTM D esigna t ion: A 1 53 /A 1 53 M, except
w henever t hrea ded st uds, bolt s, nut s, a nd w a shers a re specified t o conform t o t he
requirement s in ASTM D esigna t ion: A 3 07, A 3 25, A 449, A 563 , or F 43 6 a nd z inc coa t ing is
required, t hey sha ll be hot- dip z inc coa t ed or mecha nica lly z inc coa t ed in conforma nce w it h t he
requirement s in t he ASTM D esigna t ions. Unless ot herw ise specified, ga lva niz ing sha ll be
performed a ft er fa brica t ion.
The eight h pa ra gra ph of Sect ion 75- 1 . 05, " Ga lva niz ing," of t he St a nda rd Specifica t ions is
a mended t o rea d:
Ta pping of nut s or ot her int erna lly t hrea ded pa rt s t o be used w it h z inc coa t ed bolt s,
a nchor ba rs or st uds sha ll be done a ft er ga lva niz ing a nd sha ll conform t o t he requirement s for
t hrea d dimensions a nd overt a pping a llow a nces in ASTM D esigna t ion: A 563 .
SECTION 91 : P AINT
Issue D a t e: Ma y 1 , 2006
Sect ion 91 - 3 , " P a int s for Timber," of t he St a nda rd Specifica t ions is a mended t o rea d:
91 - 3 P AINTS FOR TIMBER
91 - 3 . 01 WOOD P R IMER , LATEX- BASE
Cla ssifica t ion:
This specifica t ion covers a rea dy- mixed priming pa int for use on unpa int ed w ood or
ext erior w oodw ork. It sha ll conform w it h t he requirement s in t he D et a iled P erforma nce
pbR 89$1 4 Tra nsii Bus Shelt ers 201 2 - 50- ~~ 201 2
V
Standards o f th e Maste r f ai nte rs I nsti tu te (MPI ) f o r e x te ri o r wo o d p ri m e rs, and be l i ste d o n th e
E x te ri o r L ate x Wo o d Pri m e r MPI L i st Nu m be r 6 .
91- 3 . 0 2 PAI NT; L ATE X- BASE FOR E XTE RI OR WOOD, WHI TE AND TI NTS
C l assi f i c ati o n:
Th i s sp e c i f i c ati o n c o ve rs are ady- m i x e d p ai nt f o r u se o n wo o d su rtac e s su bj e c t to
o u tsi de e x p o su re s. Th i s p ai nt sh al l c o nf o rm to th e re qu i re m e nts i n th e De tai l e d Pe rf o rm anc e
Standards o f th e Maste r Pai nte rs I nsti tu te (MPI ) f o r Pai nt, L ate x , E x te ri o r, and sh al l be l i ste d o n
th e f o l l o wi ng MPI Ap p ro ve d Pro du c ts L i st:
A. E x te ri o r L ate x , Fl at MPI Gl o ss L e ve l 1, MPI L i st Nu m be r 10 .
B. E x te ri o r L ate x , Se m i-Gl o ss, MPI Gl o ss L e ve l 5, MPI L i st Nu m be r 11.
C . E x te ri o r L ate x , Gl o ss, MPI Gl o ss L e ve l 6 , MPI L i st Nu m be r 119.
Unp ai nte d wo o d sh al l f i rst be p ri m e d wi th wo o d p ri m e r c o nf o rm i ng to th e p ro vi si o ns i n
Se c ti o n 91- 3 . 0 1, "Wo o d Pri m e r, L ate x -Base . ;'
Se c ti o n 91- 4 , "Mi sc e l l ane o u s Pai nts, " o f th e Standard Sp e c i f i c ati o ns i s am e nde d to re ad:
91- 4 MI SC E L L ANE OUS PAI NTS
91- 4 . 0 1 THROUGH 91- 4 . 0 4 (BL ANK)
91- 4 . 0 5 PAI NT; AC RYL I C E MUL SI ON, E XTE RI OR WHI TE AND L f GHT AND ME DI UM TI NTS
C l assi f i c ati o n:
Th i s sp e c i f i c ati o n c o ve rs an ac ryl i c e m u l si o n p ai nt de si g ne d f o r u se o n e x te ri o r
m aso nry. Th i s p ai nt sh al l c o nf o rm to th e re qu i re m e nts i n th e De tai l e d Pe rf o rm anc e Standards
o f th e Maste r Pai nte rs I nsti tu te (MPI ) f o r Pai nt, L ate x , E x te ri o r, and sh al l be l i ste d o n th e
f o l l o wi ng MPI Ap p ro ve d Pro du c ts L i sts:
A. E x te ri o r L ate x , Fl at MPI Gl o ss L e ve l 1, MPI L i st Nu m be r 10 .
B. E x te ri o r L ate x , Se m i-Gl o ss, MPI Gl o ss L e ve l 5, MPI L i st Nu m be r 11, .
C . E x te ri o r L ate x , Gl o ss, MPI Gl o ss L e ve l 6 , MPI L i st Nu m be r 119.
Th i s p ai nt m ay be ti nte d by u si ng "u ni ve rsal " o r "al l p u rp o se " c o nc e ntrate s.
E ND OF AME NDME NTS
p b889814 Transi t Bu s Sh e l te rs 2 0 12 - 51- ~ 2 0 12
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u ~ m i n r u n n co.
1939 E. OLIVE FRESNO, CALIF. 93701
SPECIFICATIONS PASSENGER WAITING SHELTERS
GENERAL:
Shelter s sha ll be m odel # G284.5-HC-Hi p a s m a n u fa ctu r ed by Ace Alu m i n u m Co. Fr esn o;
Ca li for n i a . Shelter si z e sha ll ba a per a tta ched dr a wi n g.
DESIGN:
Sha fl be su ch tha t the str u ctu r e i s sta ble wi th a ll wi n dows a n d gr ou n d a n chor s r em oved.
Shelter s a r e desi gn ed to wi thsta n d wi n ds of u p to 25 P.S.F. (80 MPH). Shelter s sha ll be
va n da l r esi sta n t, m a i n ten a n ce fr ee a n d com pletely wea ther pr oof. Ea ch shelter sha ll i n clu de
a l! ha r dwa r e a n d gr ou n d a n chor s i n a sepa r a te ca r ton for ea ch shelter .
STRUCTURAL FRAM:
Extr u ded a lu m i n u m sea m less tu be 2.5" squ a r e, .125" thi ck . Alloy sha ll be 6063-T5. All
str u ctu r a l fr a m e con n ecti on s sha ll be con cea led. con n ecti on s sha ll be by m ea n s of
extr u ded a lu m i n u m cha n n els 2.25" x 2.26" wi th ~ .75" hi gh legs wi th ta per ed edges.
Thi c[cn ess of legs sha ll 6e a m i n i m u m of .' i 25" a n d ba se sha ll be .187b". Ea ch m a i n
str u ctu r a l con n ecti on sha ll be con n ected wi th a m i n i m u m of thr ee 3/16" sta i n less steel pop
fIVBtS.
n n u ~ .~ i a n ~ s:
Extr u ded a lu m i n u m sea m less tu be 1.5" x 2.5" x .125" thi ck . Alloy sha ll be 6063-T5.
Con n ecti on s to str u ctu r a l fr a m e sha ll be wi th extr u ded a lu m i n u m cha n n els 1.25" x 2.25"
wi th 1.25" hi gh legs a m i n i m u m of .125" thi ck . Ea ch con n ecti on sha ll ha ve a m i n i m u m of
two 3/16 sta i n less steel pop r i vets.
WINpOW FRAMING:
A[I gla z i n g sha ll be fa ctor y i n sta lled i n wi n dow fr a m es. Com pleted wi n dow i n fr a m e sha ll
be fa ctor y i n sta lled i n str u ctu r a l fr a m es a n d m u lli on s. All a lu m i n u m fr a m es sha ll ha ve
m i ter ed .cor n er s a n d con n ected i n ter n a lly wi th ~ #8 x 1 " fla t hea d sheet m eta l scr ews.
Scr ews sha ll be ca dm i u m pla ted a r sta i n less steel. Wi n dow fr a m es sha ll be fa sten ed to
str u ctu r a l fr a m e, when br on z e a n odz ed extr u si on s a r e u sed r i vets sha ll a lso be br on z e
a n odi z ed. Edge en ga gem en t for gla z i n g sha 11 be a m i n i m u m of 3/4". The per i m eter of ea ch
gla z ed li te wi ll be en ca sed wi th a con ti n u ou s str i p of PVC dr y set "U" spli n a befor e i n ser ti on
i n to gla z i n g fr a m e.
GE.AZING:
A[I gla z i n g sha ll be 1/4" tem per ed gla ss br on z e #i n ted. Ma xi m u m gla z i n g pa n el wi d#h sha ll
be 36" . All pa n els i n shelter sha ll be sa m e si 2e,i f di m en si on s per m i t
BENCHES:
Sha [I be a tta ched to shelter wa lls. Sea t sha ll be m a de of thr ee a lu m i n u m extr u si on s ofi
60fi 3-T6 a lla y, m a k i n g a tota l wi dth of 1 7 -1 /2. Ba ck r est sha d be two of sa m e extr u si on s
m a k i n g a wi dth of 7-7 /2". Ther a sha ll be a spa ce of a ppr oxi m a tely 1 /Z" between a ll
extr u si on s. ben ches sha ll be desi gn ed to su ppor t "f 2D pou n ds per li n ea l foo#.
FINISHES;
AEI extr u ded a lu m i n u m com pon en ts of the shelter sha ll ha ve clea r a n odi z ed fi n i sh.All
a n odi z ed fi n i shes sha ll con for m to the Alu m i n u m Associ a ti on s Sta n da r ds #or An odi z ed
Alu m i n u m , fi fi th edi ti on .
pb889814 Tr a n si t Bu s Shelter s 2012 -56- ~ 2012
J
R(70F:
S t r u c t u r a l pa nel wit h ba ked ena mel f inis h, whit e on t op, whi#e u nder . (C ir c f e Onel . Roof s ha l l
be c a pa bl e of s u ppor t ing 40 pou nds per s qu a r e f oot . Minimu m t hic knes s wil l be . 027" .
Wit h Nigh c ont ou r hip t r ea t ment . C hoic e of s t a nda r d c ol or s .
FAS C IA/GUTTER:
S ha l l be a one piec e ext r u ded a l u minu m member a minimu m of 6" in height wit h a bu il t in
gu t t er t ha t s ha l l ha ve a n a r ea of not l es s t ha n 4 s qu a r e inc hes . Al l oy of a l u minu m s ha l l be
6063-T6. C onnec t ions a t c or ner s s ha l l be wit h int er na l c or ner a ngl es , f ia s t ened wit h 3/16"
a l u minu m pop r ivet s . Ther e wil l be no expos ed f a s t ener s on ext er ior f a c e of f a s c ia . Open
s pa ns of f a s c ia/gu t t er wil l be c a pa bl e of s u ppor t ing 500 pou nds a t mids pa n wit hou t
per ma nent def or mit y. Dr a in hol es s ha l l be l oc a t ed on a c u s t om ba s is t o pr event wa t er f r om
r u nning t hr ou gh s hel t er .
ANC HORAGE:
Anc hor ba s es s ha l l be s u ppl ied f or ea c h ver t ic a l c ol u mn. Ba s es s ha l l be ona piec e c a s t
a l u minu m wit h a minimu m t hic knes s of l /4" . Ba s es s ha l l be des igned wit h a l evel ing
c a pa bil it y of u p t o 3" . Ba s e f l a nges s ha l l ha ve pr e-pu nc hed hol es t o a c c ept t he 5/8" x 3"
c onc r et e a nc hor s s u ppl ied wit h s hel t er .
FAS TENERS :
Al l f a s t ener s 1 /4" or s ma l l er s ha l l be a l u minu m or s t a inl es s s t eel . La r ger t ha n 1 /4" s hil l be
zinc or c a dmiu m pl a t ed. Na hex hea d or nu t a nd bol t t yke expos ed f a s t ener s s ha l l be u s ed.
S NIPPING:
Al l c omponent s of s hel t er s s ha l l be pa El a t ized f or qu ic k u nl oa ding wit h a f or kl if t .
WARRANTY:
One yea r a ga ins t a ny def ec t in ma t er ia l a c wor kma ns hip. Wa r r a nt y s t a r t s on da t e f ir s t pu t
int o s er vic e, bu t no mor e t ha n 30 da ys a f t er s hipping da t e. Wa r r a nt y does not c over nor ma l
wea r or da ma ge du e t o va nda Eis m or da ma ge c a u s ed du r ing s hipping by c ommon c a ~ r is r .
Any da ma ge du r ing s hipping is c over ed by c a r r ier a nd s hou l d be r epor t ed t o t hem a s s oon
a s dis c over ed.
pb889814 Tr a ns it Bu s S hel t er s 2012 -57- ~ 2012
COUNTY OF NEVADA
STATE OF CALIFORNIA
CONTRACT
FOR
CONTRACT NO. 889814
BID DATE: SEPTEMBER 20, 2012
(Standard Pu b l i c Works Contrac t Short Form)
~ v ^
pb 889814 Transi t Bu s She l te rs 2012 - 5 8- ~.! 2012
NOTICE TO BIDDERS:
THE FOLLOWING CONTRACT SECTION IS INCLUDED
AS A SAMPLE
FOR INFORMATION ONLY
AND IS NOT TO BE
COMPLETED WITH BID
pb889814 Tr a n s i t Bus Sh e l t e r s 2612 - 5 9- ~~ 2012
~t l
COUNTY OF NEVADA
STANDARD PUBLIC WORKS CONTRACT
SHORT FORM
THIS CONTRACT, made t h i s day o f , 20_, by and bet ween t h e COUNTY
OF NEVADA, h er ei naf t er r ef er r ed t o as "Co unt y" and
h er ei naf t er r ef er r ed t o as "Co nt r ac t o r ". Th i s c o nt r ac t i s f o r t h e f o l l o wi ng
p r v j ec# ;
NOW, THEREFORE, i n c o ns i der at i o n o f t h e mut ual c o v enant s and ag r eement s h er ei n c o nt ai ned, i t i s
h er eby ag r eed as f o l l o ws :
1. SCQPE OF WORK:
Co nt r ac t o r s h al l do t h e f o l l o wi ng wo r k and p r o v i de t h e f o l l o wi ng mat er i al s
2. CONTRACT TIME:
Co nt r ac t o r s h al l c o mmenc e t h e wo r k days af t er mai l i ng o f wr i t t en no t i c e t o p r o c eed by Co unt y. Al l
wo r k s h al l be c o mp l et ed and r eady f o r ac c ep t anc e o n o r bef o r e - - . days o f t h e
mai l i ng o f t h e No t i c e t o Pr o c eed (s ee bi ddi ng do c ument s ).
Ti me i s o f t h e es s enc e. If t h e wo r k i s no t c o mp l et ed i n t h e t i me s p ec i f i ed, i nc l udi ng s uc h ext ens i o ns o f
t i me as may h av e been g r ant ed f o r unav o i dabl e del ays , t h e Co nt r ac t o r wi l l be as s es s ed damag es f o r
del ay i n ac c o r danc e wi t h t h e l i q ui dat ed damag es p r o v i s i o n h er ei n. A det er mi nat i o n o f wh et h er del ays
wer e av o i dabl e o r no t s h al l be made by Co unt y. Th e l i q ui dat ed damag es may be deduc t ed as an o f f s et
ag ai ns t any amo unt s due t o Co nt r ac t o r .
Co unt y and Co nt r ac t o r r ec o g ni ze t h at t i me i s o f t h e es s enc e and t h at Co unt y wi l l s uf f er f i nanc i al l o s s i f t h e
wo r k i s no t c o mp l et ed wi t h i n t h e t i me s p ec i f i ed h er ei n, p l us any ext ens i o ns t h er eo f al l o wed i n ac c o r danc e
wi t h t h i s c o nt r ac t . Th ey al s o r ec o g ni ze t h e del ays , exp ens e and di f f i c ul t i es i nv o l v ed i n p r o v i ng t h e ac t ual
l o s s s uf f er ed by Co unt y i f t h e wo r k i s no t c o mp l et ed o n t i me. Ac c o r di ng l y, i ns t ead o f r eq ui r i ng any s uc h
p r o o f , and due t o i mp r ac t i c al i t y and di f f i c ul t y o f as c er t ai ni ng exac t damag es c aus ed by del ay, Co unt y and
Co nt r ac t o r ag r ee t h at as l i q ui dat ed damag es f o r del ay (but no t as a p enal t y) Co nt r ac t o r s h al l p ay Co unt y
$ f o r eac h day t h at exp i r es af t er t h e t i me s p ec i f i ed abo v e f o r c o mp l et i o n. Suc h damag es s h al l
o nl y be p ayabl e by Co nt r ac t o r t o Co unt y i f t h e del ay i s a r es ul t o f t h e f ai l ur e o f Co nt r ac t o r t o t i mel y p er f o r m
o n i t s p ar t and no t o c c as i o ned by t h e Co unt y o r any St at e o r Feder al ag enc y. Any l i q ui dat ed damag es
due f r o m Co nt r ac t o r may be wi t h h el d f r o m any amo unt s o wi ng by Co unt y t o Co nt r ac t o r , i nc l udi ng any
r et ent i o n.
3. CONTRACT PRICE:
Co unt y s h al l p ay Co nt r ac t o r f o r p er f o r manc e o f t h e abo v e wo r k t h e f o l l o wi ng amo unt :
4. PAYMENTS:
Th e s o ur c e o f f undi ng by t h e Co unt y f o r t h i s wo r k s h al l be:
(i nc l ude Fund/Dep ar t ment Number and Obj ec t Co de)
Co nt r ac t o r may ap p l y f o r p r o g r es s p ayment s o n a mo nt h l y bas i s . Co nt r ac t o r s h al l s ubmi t a s i g ned
ap p l i c at i o n f o r p ayment c o v er i ng t h e wo r k c o mp l et ed t o t h at dat e and ac c o mp ani ed by s up p o r t i ng
p b889814 Tr ans i t Bus Sh el t er s 2012 - 6 0- 2012
~~.
documentation to C ounty ' s s atis f action. Progres s pay ments w il l be in an amount equal to 90 percent
(90%) of th e w ork compl eted. C ontractor may s ubs titute s ecurities f or any retention as s et f orth in Pubiic
C ontract C ode S ection 22300.
Purs uant to Publ ic C ontract C ode S ection 20104. 50, if th e C ounty f ail s to make any progres s pay ment
w ith in th irty (30) day s af ter receipt of an undis puted and properl y s ubmitted pay ment reques t it s h al l pay
interes t to C ontractor at th e l egal rate s et f orth in s ubdiv is ion (a) of S ection 685. 010 of th e C ode of C iv il
Procedure. "Progres s pay ment' f or purpos es of th is paragraph incl udes al l pay ments due C ontractor
except th at portion of th e f inal pay ment des ignated by th e contract as retention earnings .
Al s o purs uant to Publ ic C ontract C ode S ection 20104. 50, each pay ment reques t s h al l be rev iew ed by
C ounty as s oon as practicabl e af ter receipt f or th e purpos e of determining th at th e pay ment reques t is a
proper pay ment reques t. Any pay ment reques t determined not to be a proper pay ment reques t s uitabl e
f or pay ment s h al l be returned to C ontractor as s oon as practicabl e, but not l ater th an s ev en day s , af ter
receipt. A reques t returned purs uant to th is paragraph s h al l be accompanied by a document s etting f orth
in w riting th e reas ons w h y th e pay ment reques t is not proper. Th e number of day s av ail abl e to C ounty to
make a pay ment w ith out incurring interes t purs uant to Publ ic C ontract C ode S ection 20104. 50 s h al l be
reduced by th e number of day s by w h ich C ounty exceeds th e s ev en-day return requirement. A pay ment
reques t s h al l be cons idered properl y executed if f unds are av ail abl e f or pay ment of th e pay ment reques t,
and pay ment is not del ay ed due to an audit inquiry by th e f inancial of f icer of th e C ounty .
Pay ment of any retention f ar th e compl eted proj ect w il l not be due until at l eas t th irty-f iv e (35) day s af ter
f il ing of th e N otice of C ompl etion w ith th e C ounty C l erk or no l ater th an 60 day s of compl etion of th e
proj ect as def ined in Publ ic C ontract C ode s ection 7107, w h ich ev er occurs f irs t. Acceptance of f inal
pay ment w il l be deemed a w aiv er of al l cl aims except th os e w h ich w ere timel y made purs uant to th e
cl aims prov is ions of th is contract.
I nv oices or appl ications f or pay ment to th e C ounty s h al l be detail ed and s h al l contain f ul l documentation of
al l w ork perf ormed and al l reimburs abl e expens es incurred. Th ey s h al l be accompanied by rel eas es or
w aiv ers (s atis f actory to C ounty ) f rom al l s ubcontractors or material s uppl iers and an af f idav it of C ontractor
th at th e rel eas es or w aiv ers cov er al l l abor, s erv ices , material and equipment f or w h ich a l ien coul d be
f il ed. Wh ere th e s cope of w ork on th e contract is div ided into v arious tas ks , inv oices s h al l detail th e
rel ated expenditures accordingl y . Labor expenditures need documentation to s upport time, s ubs is tence,
trav el and f iel d expens es . N o expens e w il l be reimburs ed w ith out adequate documentation. Th is
documentation w il l incl ude, but not be l imited to, receipts f or material purch as es , rental equipment and
s ubcontractor w ork.
5. C HAN GES I N THE WORK:
C ounty may order additions , del etions or rev is ions in th e w ork w h ich s h al l be auth oriz ed by w ritten ch ange
order. C ircums tances may occur w h ere C ontractor may need to appl y f or a ch ange in th e contract. S uch
ch anges mus t be appl ied f or in w riting in adv ance by C ontractor and approv ed prior to doing of th e
additional w ork.
C h anges in contract price due to ch ange orders s h al l be es tabl is h ed eith er by (1) unit prices (w h ere
bidding w as done by unit price), (2) bas ed on th e actual cos t of th e w ork pl us 15 percent (15%) f or
ov erh ead and prof it togeth er, or (3) by mutual acceptance of a l ump s um.
p6889814 Trans it Bus S h el ters 20]2 -61- ~~ May 2012
6. CONTRACT DOCUMENTSi
The c o n t r a c t do c umen t s c o mpr ise t he en t ir e a gr eemen t bet ween t he pa r t ies a n d ma y be a men ded o n l y by
wr it in g sign ed by bo t h pa r t ies o r by wr it t en c ha n ge o r der . The c o n t r a c t do c umen t s sha l l in c l ude t his
c o n t r a c t , a n y gen er a l a n d spec ia l c o n dit io n s, pl a n s a n d spec if ic a t io n s, biddin g do c umen t s a n d a dden da
t her et o , a n d a l l pr o po sa l s submit t ed by Co n t r a c t o r . I n t he c a se o f a mbiguit y o r c o n f l ic t , t he do c umen t s
sha l l be giv en t he f o l l o win g pr io r it y:
1 . St a n da r d P ubl ic Wo r ks Co n t r a c t
2 . Spec ia l pr o v isio n s o r c o n dit io n s
4. St a n da r d spec if ic a t io n s
5 . Al l o t her do c umen t s in c o r po r a t ed by r ef er en c e
7. BONDS:
Co n t r a c t o r sha l l f ur n ish t wo bo n ds ea c h in t he a mo un t o f 1 00 per c en t (1 00%) o f t he c o n t r a c t pr ic e,
o n e a s sec ur it y f o r t he f a it hf ul per f o r ma n c e o f t he wo r k, a n d t he o t her a s sec ur it y f o r t he f a it hf ul
pa ymen t a n d sa t isf a c t io n o f a l l per so n s f ur n ishin g ma t er ia l s a n d per f o r min g l a bo r f o r t he pr o j ec t . The
l a bo r a n d ma t er ia l s bo n ds sha l l r ema in in ef f ec t un t il 35 da ys a f t er t he r ec o r din g o f a No t ic e o f
Co mpl et io n . The per f o r ma n c e bo n d sha l l r ema in in ef f ec t un t il t he r un n in g o f t he wa r r a n t y per io d.
The bo n ds sha l l be issued by a c o r po r a t io n dul y l ic en sed t o t r a n sa c t sur et y busin ess in Ca l if o r n ia .
The bo n ds must be exec ut ed by a dul y l ic en sed sur et y c o mpa n y a n d a c c o mpa n ied by a c er t if ied c o py
o f t he a ut ho r it y t o a c t a n d sha l l be o n t he f o r m pr o v ided by Co un t y. No t wit hst a n din g t he l a n gua ge in
bo n ds a ut ho r iz in g a t t o r n eys' f ees t o be a wa r ded if suit is br o ught upo n t he bo n d, n o a t t o r n eys' f ees
sha l l be pa ya bl e f o r a n y o t her suit br o ught un der t his c o n t r a c t .
8. CONTRACTOR LI ABI LI TY AND I NSURANCE:
Co n t r a c t o r sha l l be l ia bl e f o r a l l da ma ges a n d in j ur y whic h sha l l be c a used t o Co un t y o r a n y o t her pr o per t y
o n o r in t he v ic in it y o f t he wo r k o r whic h sha l l o c c ur t o a n y per so n o r per so n s o r pr o per t y wha t so ev er
a r isin g o ut o f t he per f o r ma n c e o f t his c o n t r a c t exc ept a s pr o v ided in Go v er n men t Co de Sec t io n 42 1 5 .
Co n t r a c t o r sha l l pur c ha se a n d ma in t a in suc h c o mmer c ia l gen er a l l ia bil it y a n d o t her in sur a n c e a s is
a ppr o pr ia t e a n d/ o r a s ma y be r eq uir ed in t he spec ia l c o n dit io n s, f o r t he wo r k bein g per f o r med a n d
f ur n ished a n d whic h wil l pr o v ide c o mpl et e pr o t ec t io n t o Co un t y. Sa id po l ic ies sha l l be pa ya bl e o n a "per
o c c ur r en c e" ba sis un l ess Co un t y spec if ic a l l y c o n sen t s t o a "c l a ims ma de" ba sis. At a min imum
Co n t r a c t o r sha l l pr o v ide a n d ma in t a in a po l ic y o f c o mmer c ia l gen er a l l ia bil it y in sur a n c e in a c o mbin ed
sin gl e l imit o f On e Mil l io n do l l a r s ($1 , 000, 000) a n d Wo r ker ' s Co mpen sa t io n I n sur a n c e. Wher e t he
ser v ic es t o be pr o v ided un der t his c o n t r a c t in v o l v e o r r eq uir e t he use o f a n y t ype o f v ehic l e by Co n t r a c t o r
in o r der t o per f o r m sa id ser v ic es, Co n t r a c t o r sha l t a l so pr o v ide c o mpr ehen siv e busin ess o r c o mmer c ia l
a ut o mo bil e l ia bil it y c o v er a ge in c l udin g n o n-o wn ed a n d hir ed a ut o mo bil e l ia bil it y in t he a mo un t o f
$1 , 000, 000. Co un t y sha l l be n a med a s a n a ddit io n a l in sur ed a n d a c er t if ic a t e o f in sur a n c e a n d
en do r semen t s sha l l be pr o v ided by Co n t r a c t o r pr io r t o c o mmen c emen t o f wo r k o n a l l po l ic ies. Co n t r a c t o r
sha l l a l so pur c ha se a n d ma in t a in pr o per t y in sur a n c e upo n t he wo r k o r eq uipmen t a n d suppl ies st o r ed a t
t he sit e, if a n y, t o t he f ul l in sur a bl e v a l ue t her eo f . Al l po l ic ies o f in sur a n c e sha l l c o n t a in a pr o v isio n t ha t t he
c o v er a ge wil l n o t be c a n c el ed, ma t er ia l l y c ha n ged, o r r en ewa l r ef used un t il a t l ea st 1 0 da ys pr io r wr it t en
n o t ic e ha s been giv en t o Co un t y. I f a l o ss o c c ur s, t he a bo v e in sur a n c e sha l l be pr ima r y.
F a il ur e t o pr o v ide a n d ma in t a in t he in sur a n c e r eq uir ed by t his c o n t r a c t wil l c o n st it ut e a ma t er ia l br ea c h o f
t he a gr eemen t . I n a ddit io n t o a n y o t her a v a il a bl e r emedies, Co un t y ma y suspen d pa ymen t t o t he
Co n t r a c t o r f o r a n y ser v ic es pr o v ided dur in g a n y t ime t ha t in sur a n c e wa s n o t in ef f ec t a n d un t il suc h t ime
a s t he Co n t r a c t o r pr o v ides a deq ua t e ev iden c e t ha t Co n t r a c t o r ha s o bt a in ed t he r eq uir ed c o v er a ge.
pb88981 4 Tr a n sit Bus Shel t er s 2 01 2 -62 - ~ h`~ Ma y 2 01 2
~1 /
9. RISK OF LOSS:
Li a b i l i t y f o r l o s s o r da ma ge t o equi pment , ma t er i a l s , wo r k co mpl et ed o r s er v i ces o ccur r i ng o n o r o f f t h e
s i t e s h a l l b e t h e r es po ns i b i l i t y o f C o nt r a ct o r . Li a b i l i t y f o r co mpl et ed wo r k s h a l l no t b e a s s umed b y C o unt y
unt i l b o t h t h e wo r k h a s b een co mpl et ed a nd C o unt y h a s a ccent ed t h e wo r k a s co mpl et e.
10. MATERIALS AND EQUIPMENT:
Al l ma t er i a l a nd equi pment s h a l l b e o f go o d qua l i t y a nd new unl es s t h e co nt r a ct pr o v i des o t h er wi s e.
Wh enev er ma t er i a l s o r equi pment a r e s peci f i ed o r des cr i b ed i n t h e co nt r a ct do cument s b y us i ng t h e na me
o f a pr o pr i et a r y i t em o r a pa r t i cul a r s uppl i er , i t i s i nt ended t ~ es t a b l i s h t h e t y pe, f unct i o n end qua l i t y
r equi r ed. Any s ub s t i t ut i o ns mus t b e ex pr es s l y co ns ent ed t o b y Go unt y i n a dv a nce o f i ns t a l l a t i o n o r us e.
Wh er e a ppl i ca b l e, C o nt r a ct o r s h a l l del i v er a l l ma nuf a ct ur er ' s o per a t i ng a nd ma i nt ena nce i ns t r uct i o ns t o
C o unt y pr i o r t o r ecei pt o f f i na l pa y ment .
11. WARRANTY AND C ORREC TION PERIOD:
If wi t h i n o ne y ea r a f t er t h e da t e o f co mpl et i o n o f t h e wo r k o r s uch l o nger per i o d o f t i me a s ma y b e
pr es cr i b ed b y l a w o r r egul a t i o ns o r b y t h e t er ms o f a ny a ppl i ca b l e s peci a l gua r a nt ee r equi r ed b y t h e
co nt r a ct do cument s a ny wo r k i s f o und t o b e def ect i v e, C o nt r a ct o r s h a l l pr o mpt l y , wi t h o ut co s t t o C o unt y
a nd i n a cco r da nce wi t h C o unt y ' s wr i t t en i ns t r uct i o n, ei t h er co r r ect s uch def ect i v e wo r k, o r , i f i t h a s b een
r ej ect ed b y C o unt y , r emo v e i t f r o m t h e s i t e a nd r epl a ce i t wi t h no n-def ect i v e wo r k. If C o nt r a ct o r i s una b l e
t o pr o mpt l y a nd pr o per l y co r r ect a ny def ect i v e wo r k, C o unt y ma y a t i t s o pt i o n h a v e t h e wo r k co r r ect ed b y
s uch o t h er mea ns a s C o unt y deems a ppr o pr i a t e a nd h o l d C o nt r a ct o r l i a b l e f o r a l l di r ect , i ndi r ect a nd
co ns equent i a l co s t s ca us ed b y s uch def ect i v e wo r k. Sa i d wa r r a nt y s h a l l a ppl y t o a l l wo r k f o und t o b e
" def ect i v e" wh i ch i s a t t r i b ut a b l e t o t h e qua l i t y o r qua nt i t y o f t h e ma t er i a l s us ed, t h e qua l i t y o f t h e
wo r kma ns h i p o r f o r per f o r ma nce o f t h e co nt r a ct .
12. PERMITS AND TAXES:
Unl es s o t h er wi s e pr o v i ded i n t h e s peci a l co nt r a ct pr o v i s i o ns , C o nt r a ct o r s h a l l o b t a i n a nd pa y f o r a l l
co ns t r uct i o n per mi t s , l i cens es o r o t h er per mi t s neces s a r y t o co mpl et e t h e wo r k a nd s h a l l b e l i a b l e f o r a l l
go v er nment a l ch a r ges , i ns pect i o n f ees , ut i l i t y co nnect i o n ch a r ges , s a l es , co ns umer , us e a nd o t h er t a x es .
13. INDEMNIFIC ATION.;
C o nt r a ct o r s h a l l f ul l y i ndemni f y , h o l d h a r ml es s a nd def end C o unt y a nd i t s co ns ul t a nt s , a gent s a nd
empl o y ees f r o m a nd a ga i ns t a l l cl a i ms , da ma ges , l o s s es a nd ex pens es , di r ect , i ndi r ect o r co ns equent i a l
a r i s i ng o ut o f o r r es ul t i ng f r o m t h e negl i gent per f o r ma nce o f t h e wo r k h er ei n o r wi l l f ul mi s co nduct b y
C o nt r a ct o r .
14. SUSPENSION OF WORK:
C o unt y ma y , a t a ny t i me a nd wi f h o ut ca us e, s us pend t h e wo r k o r a ny po r t i o n t h er eo f f o r a r ea s o na b l e
per i o d o f t i me b y no t i ce i n wr i t i ng t o C o nt r a ct o r .
15. TERMINATION:
Ex cept a s l i mi t ed b y l a w o r r egul a t i o n, C o unt y ma y t er mi na t e t h i s co nt r a ct upo n t h e o ccur r ence o f a ny o ne
o r mo r e o f t h e f o l l o wi ng ev ent s :
A. If C o nt r a ct o r co mmences a v o l unt a r y ca s e under a ny ch a pt er o f t h e Ba nkr upt cy C o de ( Ti t l e 11,
Uni t ed St a t es C o de), a s no w o r h er ea f t er i nèf f ect , o r i f C o nt r a ct o r t a kes a ny equi v a l ent o r s i mi l a r
a ct i o n b y f i l i ng a pet i t i o n o r o t h er wi s e under a ny o t h er f eder a l o r s t a t e l a w i n ef f ect a t s uch t i me
r el a t i ng t o t h e b a nkr upt cy o r i ns o l v ency ;
pb 889814 Tr a ns i t Bus Sh el t er s 2012 - 6 3- ~ Ma y 2012
B: I f a p e t i t i o n i s f i l e d ag ai n s t C o n t r ac t o r un d e r an y c hap t e r o f t he Ban kr up t c y C o d e as n o w o r
he r e af t e r i n e f f e c t at t he t i m e o f f i l i n g , o r i f a p e t i t i o n i s f i l e d s e e ki n g an y s uc h e q ui v al e n t o r s i m i l ar
r e l i e f ag ai n s t C o n t r ac t o r un d e r an y o t he r f e d e r al o r s t at e l aw i n e f f e c t at t he t i m e r e l at i n g t o
b an kr up t c y o r i n s o l v e n c y;
C . I f C o n t r ac t o r m ake s a g e n e r al as s i g n m e n t f o r t he b e n e f i t o f c r e d i t o r s ;
D. I f a t r us t e e , r e c e i v e r , c us t o d i an o r ag e n t o f C o n t r ac t o r i s ap p o i n t e d un d e r ap p l i c ab l e l aw o r ~ un d e r
c o n t r ac t , who s e ap p o i n t m e n t o r aut ho r i t y t o t ake c har g e o f p r o p e r t y o f C o n t r ac t o r i s f o r t he
p ur p o s e o f e n f o r c i n g a l i e n ag ai n s t s uc h p r o p e r t y o r f o r t he p ur p o s e o f g e n e r al ad m i n i s t r at i o n o f
s uc h p r o p e r t y f o r t he b e n e f i t o f C o n t r ac t o r ' s c r e d i t o r s ;
E. I f C o n t r ac t o r ad m i t s i n wr i t i n g an i n ab i l i t y t o p ay i t s d e b t s g e n e r al l y as t he y b e c o m e d ue ;
F . I f C o n t r ac t o r p e r s i s t e n t l y f ai l s t o p e r t o r m t he wo r k i n ac c o r d an c e wi t h t he c o n t r ac t d o c um e n t s
( i n c l ud i n g , b ut n o t l i m i t e d t o , f ai l ur e t o s up p l y s uf f i c i e n t s ki l l e d wo r ke r s o r s ui t ab l e m at e r i al s o r
e q ui p m e n t o r f ai l ur e t o ad he r e t o t he t i m e s c he d ul e ) ;
G. i f C o n t r ac t o r d i s r e g ar d s o r d i n an c e s , l aws o r r e g ul at i o n s o f an y p ub l i c b o d y hav i n g j ur i s d i c t i o n ;
H. I f C o n t r ac t o r d i s r e g ar d s t he aut ho r i t y o f C o un t y' s s up e r v i s o r y s t af f , an d , i n p ar t i c ul ar , t he C o n t r ac t
A d m i n i s t r at o r ;
I f C o n t r ac t o r o t he r wi s e v i o l at e s i n an y s ub s t an t i al way an y p r o v i s i o n s o f t he c o n t r ac t d o c um e n t s .
C o un t y m ay, af t e r g i v i n g C o n t r ac t o r s e v e n d ays ' wr i t t e n n o t i c e , t e r m i n at e t he s e r v i c e s o f C o n t r ac t o r ,
e xc l ud e C o n t r ac t o r f r o m t he s i t e an d t ake p o s s e s s i o n o f t he wo r k, i n c o r p o r at e i n t he wo r k al l m at e r i al s
an d e q ui p m e n t s t o r e d at t he s i f e o r f o r whi c h C o un t y has p ai d C o n t r ac t o r b ut whi c h ar e s t o r e d e l s e whe r e ,
an d f i n i s h t he wo r k as C o un t y m ay d e e m e xp e d i e n t . I n s uc h c as e C o n t r ac t o r s hal t n o t b e e n t i t l e d t o
r e c e i v e an y f ur t he r p aym e n t un t i l t he wo r k i s f i n i s he d . I f t he un p ai d b al an c e o f t he c o n t r ac t p r i c e e xc e e d s
t he d i r e c t , i n d i r e c t an d c o n s e q ue n t i al c o s t s o f c o m p l e t i n g t he wo r k ( i n c l ud i n g b ut n o t l i m i t e d t o f e e s an d
c har g e s o f e n g i n e e r s , ar c hi t e c t s , at t o r n e ys an d o t he r p r o f e s s i o n al s an d c o ur t c o s t s ) s uc h e xc e s s wi l l b e
p ai d t o C o n t r ac t o r . I f s uc h c o s t s e xc e e d s uc h un p ai d b al an c e , C o n t r ac t o r s hal l p ay t he d i f f e r e n c e t o
C o un t y. Whe n e xe r c i s i n g an y r i g ht s o r r e m e d i e s un d e r t hi s p ar ag r ap h, C o un t y s hal l n o t b e r e q ui r e d t o
o b t ai n t he l o we s t p r i c e f o r t he wo r k p e r f o r m e d . Whe r e C o n t r ac t o r ' s s e r v i c e s hav e b e e n s o t e r m i n at e d b y
C o un t y, t he t e r m i n at i o n wi l l n o t af f e c t an y r i g ht s o r r e m e d i e s o f C o un t y ag ai n s t C o n t r ac t o r t he n e xi s t i n g o r
whi c h m ay t he r e af t e r ac c r ue . A n y r e t e n t i o n o r p aym e n t o f m o n e ys d ue C o n t r ac t o r b y C o un t y wi l l n o t
r e l e as e C o n t r ac t o r f r o m l i ab i l i t y.
Up o n s e v e n d ays ' wr i t t e n n o t i c e t o C o n t r ac t o r , C o un t y m ay, wi t ho ut c aus e an d wi t ho ut p r e j ud i c e t o an y
o t he r r i g ht o r r e m e d y, e l e c t t o ab an d o n t he wo r k an d t e r m i n at e t he C o n t r ac t . I n s uc h c as e , C o n t r ac t o r
s hal l b e p ai d f o r al l wo r k e xe c ut e d an d an y ac t ual e xp e n s e s us t ai n e d .
16. SUPERVI SI ON A ND C LA I MS DETERMI NA TI ONS:
C o un t y m ay ap p o i n t s t af f o r hi r e p r o f e s s i o n al s e r v i c e s f o r s up e r v i s i o n an d ad m i n i s t r at i o n , at i t s e l e c t i o n .
Sai d p e r s o n i s he r e i n af t e r r e f e r r e d t o as " C o n t r ac t A d m i n i s t r at o r" . The C o n t r ac t A d m i n i s t r at o r i s
d e l e g at e d aut ho r i t y t o d e t e r m i n e t he am o un t , q ual i t y, ac c e p t ab i l i t y an d f i t n e s s o f t he wo r k, m at e r i al s an d
e q ui p m e n t t o b e p ai d f o r un d e r t hi s c o n t r ac t , t o d e c i d e f o r C o un t y al l q ue s t i o n s r e l at i v e t o c o n t r ac t
i n t e r p r e t at i o n , t o r e j e c t o r c o n d e m n al l wo r k o r m at e r i al whi c h d o e s n o t c o n f o r m t o t he t e r m s o f t hi s
c o n t r ac t an d i o r e v i e w an d m ake a f i n al d e t e r m i n at i o n o n al l o l ai m s s ub m i f d ~ o i o un r y.
I f t he r e i s an am b i g ui t y i n t he c o n t r ac t d o c um e n t s , C o n t r ac t o r s hal l r e q ue s t an i n t e r p r e t at i o n f r o m t he
C o n t r ac t A d m i n i s t r at o r . C o n t r ac t A d m i n i s t r at o r s hal l i s s ue a wr i t t e n c l ar i f i c at i o n o r i n t e r p r e t at i o n . I f
C o n t r ac t o r b e l i e v e s t haRa wr i t t e n c l ar i f i c at i o n o r i n t e r p r e t at i o n j us t i f i e s an i n c r e as e i n t he c o n t r ac t p r i c e o r
an e xt e n s i o n o f t he c o n t r ac t t i m e an d t he p ar t i e s ar e un ab l e t o ag r e e o n t he am o un t o r e xt e n t t he r e o f ,
C o n t r ac t o r m ay m ake a c l ai m t he r e f o r .
p b 88981Q Tr an s i t Bus She l t e r s 2012 - 64 - ~ May 2012
V
The C o n t r a c t A d m i n i s t r a t o r m a y a u t ho r i z e o r r eq u i r e v a r i a t i o n s i n t he wo r k fr o m t he r eq u i r em en t s o f t he
c o n t r a c t d o c u m en t s s o l o n g a s i t i s i n wr i t i n g . C o n t r a c t o r s ha l l p er fo r m t he wo r k i n v o l v ed p r o m p t l y. I f
C o n t r a c t o r b el i ev es t ha t s u c h a c ha n g e o r d er j u s t i fi es a n i n c r ea s e i n t he c o n t r a c t p r i c e o r a n ex t en s i o n o f
t he c o n t r a c t t i m e a n d t he C o u n t y a n d C o n t r a c t o r a r e u n a b l e t o a g r ee a s t o t ! ~ e a m o u n t o r ex t en t t her eo f,
C o n t r a c t o r m a y m a ke a c l a i m t her efo r .
I f t he c o n t r a c t wa s b a s ed o n u n i t p r i c i n g , t he C o n t r a c t A d m i n i s t r a t o r wi l l d et er m i n e t he a c t u a l q u a n t i t i es
a n d c l a s s i fi c a t i o n s o f u n i t p r i c e wo r k. The C o n t r a c t A d m i n i s t r a t o r ' s wr i t t en d ec i s i o n s t her eo n wi l l b e fi n a l
a n d b i n d i n g u p o n C o n t r a c t o r u n l es s C o n t r a c t o r d el i v er s t o C o n t r a c t A d m i n i s t r a t o r wr i t t en n o t i c e t ha t
C o n t r a c t o r d i s p u t es s a i d d ec i s i o n a n d t he r ea s o n s t her efo r a s r eq u i r ed b el o w.
Fo r p u r p o s es o f t hi s p a r a g r a p h, " c l a i m " s ha l l b e d efi n ed a s s et fo r t h i n P u b l i c C o n t r a c t C o d e S ec t i o n
2 0 1 0 4 ( b ) ( 2 ) . C l a i m s s ha l l b e p r es en t ed i n wr i t i n g a n d i n c l u d e t he d o c u m en t s n ec es s a r y t o s u b s t a n t i a t e
t he c l a i m . C l a i m s m u s t b e fi l ed wi t h t he C o n t r a c t A d m i n i s t r a t o r n o l a t er t ha n t hi r t y ( 30 ) d a ys a ft er t he
o c c u r r en c e o f t he ev en t g i v i n g r i s e t her et o o r d en i a l o f t he c ha n g e o r d er , whi c hev er o c c u r s l a s t . The fo r m
o f s a i d c l a i m s s ha l l b e t he s a m e a s i s r eq u i r ed b y Go v er n m en t C o d e S ec t i o n s 91 0 a n d 91 0 . 2 .
I f t he c l a i m i s u n d er $50 , 0 0 0 , C o u n t y s ha l l r es p o n d i n wr i t i n g t o C o n t r a c t o r wi t hi n 4 5 d a ys o f r ec ei p t o f
C o n t r a c t o r ' s c l a i m o r m a y r eq u es t , i n wr i t i n g , wi t hi n 30 d a ys o f r ec ei p t o f t he c l a i m , a n y a d d i t i o n a l
d o c u m en t a t i o n s u p p o r t i n g t he c l a i m o r r el a t i n g t o d efen s es o r c l a i m s t he C o u n t y m a y ha v e a g a i n s t t he
C o n t r a c t o r . I f a d d i t i o n a l i n fo r m a t i o n i s t her ea ft er r eq u i r ed , i t s ha l l b e r eq u es t ed a n d p r o v i d ed p u r s u a n t t o
P u b l i c C o n t r a c t C o d e S ec t i o n 2 0 1 0 4 . 2 , u p o n m u t u a l a g r eem en t o f t he C o u n t y a n d t he C o n t r a c t o r . The
C o u n t y' s wr i t t en r es p o n s e t o t he c l a i m , a s fu r t her d o c u m en t ed , s ha l l b e s u b m i t t ed t o t he C o n t r a c t o r wi t hi n
1 5 d a ys a ft er r ec ei p t o f t he fu r t her d o c u m en t a t i o n o r wi t hi n a p er i o d o f t i m e n o g r ea t er t ha n t ha t t a ken b y
t he C o n t r a c t o r i n p r o d u c i n g t he a d d i t i o n a l i n fo r m a t i o n , whi c hev er i s g r ea t er .
Fo r c l a i m s o v er $50 , 0 0 0 a n d l es s t ha n o r eq u a l t o $375, 0 0 0 , C o u n t y s ha l l r es p o n d i n wr i t i n g t o a l l wr i t t en
c l a i m s wi t hi n 60 d a ys o f r ec ei p t o f t he c l a i m , o r m a y r eq u es t , i n wr i t i n g wi t hi n 30 d a ys o f r ec ei p t o f t he
c l a i m , a n y a d d i t i o n a l d o c u m en t a t i o n s u p p o r t i n g t he c l a i m o r r el a t i n g t o d efen s es o r c l a i m s t he C o u n t y m a y
ha v e a g a i n s t C o n t r a c t o r . I f a d d i t i o n a l i n fo r m a t i o n i s t her ea ft er r eq u i r ed , i t s ha l l b e r eq u es t ed a n d p r o v i d ed
p u r s u a n t t o P u b l i c C o n t r a c t C o d e S ec t i o n 2 0 1 0 4 . 2 , u p o n m u t u a l a g r eem en t o f C o u n t y a n d C o n t r a c t o r .
The C o u n t y' s wr i t t en r es p o n s e t o t he c l a i m , a s fu r t her d o c u m en t ed , s ha l l b e s u b m i t t ed t o C o n t r a c t o r wi t hi n
30 d a ys a ft er r ec ei p t o f t he fu r t her d o c u m en t a t i o n , o r wi t hi n a p er i o d o f t i m e n o g r ea t er t ha n t ha t t a ken b y
C o n t r a c t o r i n p r o d u c i n g t he a d d i t i o n a l i n fo r m a t i o n o r r eq u es t ed d o c u m en t a t i o n , whi c hev er i s g r ea t er .
I f C o n t r a c t o r d i s p u t es C o u n t y' s wr i t t en r es p o n s e, o r C o u n t y fa i l s t o r es p o n d wi t hi n t he t i m e p r es c r i b ed
a b o v e, C o n t r a c t o r m a y s o n o t i fy C o u n t y, i n wr i t i n g , ei t her wi t hi n 1 5 d a ys o f r ec ei p t o f C o u n t y' s r es p o n s e o r
wi t hi n 1 5 d a ys o f C o u n t y' s fa i l u r e t o r es p o n d wi t hi n t he t i m e p r es c r i b ed , r es p ec t i v el y, a n d d em a n d a n
i n fo r m a l c o n fer en c e t o m eet a n d c o n fer wi t h s u c h C o u n t y r ep r es en t a t i v es a s t he C hi ef A d m i n i s t r a t o r o r
t he Bo a r d o f S u p er v i s o r s d i r ec t s fo r s et t l em en t o f t he i s s u es i n d i s p u t e. Up o n s u c h d em a n d , C o u n t y s ha l l
s c hed u l e a m eet a n d c o n fer c o n fer en c e wi t hi n 30 d a ys fo r s et t l em en t o f t he d i s p u t e.
I f fo l l o wi n g t he m eet a n d c o n fer c o n fer en c e t he c l a i m o r a n y p o r t i o n r em a i n s i n d i s p u t e, C o n t r a c t o r m a y
fi l e a c l a i m wi t h t he Bo a r d o f S u p er v i s o r s p u r s u a n t t o C ha p t er 1 ( c o m m en c i n g wi t h S ec t i o n 90 0 ) a n d
C ha p t er 2 ( c o m m en c i n g wi t h S ec t i o n 91 0 ) o f P a r t 3 o f D i v i s i o n 3. 6 o f Ti t l e 1 o f t he Go v er n m en t C o d e.
P u r s u a n t t o a u t ho r i t y g r a n t ed b y Go v er n m en t C o d e S ec t i o n 930 . 2 , a l l c l a i m s fi l ed wi t h t he Bo a r d o f
S u p er v i s o r s p u r s u a n t t o t he Go v er n m en t C o d e s ha l l b e fi l ed wi t hi n 90 d a ys o f t he d en i a l o f t he o r i g i n a l
c l a i m b y t he C o u n t y r ep r es en t a t i v e. The r u n n i n g o f t he p er i o d o f t i m e wi t hi n whi c h a c l a i m u n d er t he
Go v er n m en t C o d e m u s t b e fi l ed s ha l l b e t o l l ed b y a n y p er i o d o f t i m e u t i l i z ed b y t he m eet a n d c o n fer
c o n fer en c e. A n y l a ws u i t whi c h C o n t r a c t o r i n t en d s t o b r i n g wi t h r es p ec t t o a n y c l a i m fi l ed p u r s u a n t t o t he
Go v er n m en t C o d e whi c h c l a i m ha s b een d en i ed b y C o u n t y m u s t b e c o m m en c ed n o t l a t er t ha n s i x m o n t hs
a ft er t he r ec o r d i n g o f t he n o t i c e o f c o m p l et i o n o r n o t l a t er t ha n s i x m o n t hs a ft er t he d a t e fi n a l p a ym en t i s
d ep o s i t ed i n t he m a i l o r p er s o n a l l y d el i v er ed , whi c hev er d a t e c o m es fi r s t . I f a c i v i l a c t i o n i s fi l ed , t he
m ed i a t i o n p r o v i s i o n s s et fo r t h i n P u b l i c C o n t r a c t C o d e S ec t i o n 2 0 1 0 4 . 4 s ha l l a p p l y u n l es s wa i v ed b y
m u t u a l s t i p u l a t i o n o f C o u n t y a n d C o n t r a c t o r o r u n l es s C o u n t y el ec t s t o r es o l v e t he d i s p u t e p u r s u a n t t o
P u b l i c C o n t r a c t C o d e S ec t i o n 1 0 2 4 0 et s eq .
p b 88981 4 Tr a n s i t Bu s S hel t er s 2 0 1 2 - 65- ~ Ma y 2 0 1 2
For e v e ry c l a i m t h a t C on t ra c t or m a ke s, i t sh a l l p rov i d e t h e f ol l ow i n g d oc um e n t a t i on up on re q ue st of
C oun t y a s a c on d i t i on p re c e d e n t t o c on si d e ra t i on of t h e c l a i m ; C on t ra c t or' s b i d d i n g c a l c ul a t i on s f orm s,
c ost e st i m a t e s, t i m e sh e e t s, t re n d re p ort s, j ob c ost a n a l y si s re c ord s, l a b or re c ord s, a s- b ui l t d oc um e n t s,
a n y ot h e r re c ord s use d b y C on t ra c t or i n a rri v i n . ~ a t i t s b i d p ri c e , a n d a n y ot h e r d oc um e n t s or re c ord s ke p t
b y C on t ra c t or d uri n g t h e c ourse of c on st ruc t i on . I n t h e e v e n t t h a t c l a i m s a re m a d e , C on t ra c t or a g re e s t h a t
C oun t y sh a l l h a v e t h e ri g h t t o c on d uc t a c om p l e t e a ud i t of t h e b ooks a n d re c ord s of C on t ra c t or re l a t i n g t o
t h i s p roj e c t a n d a n y b ooks a n d re c ord s re l a t i n g t o ov e rh e a d , p rof i t or g e n e ra l of f i c e e xp e n se s c h a rg e d t o
t h i s p roj e c t .
N ot w i t h st a n d i n g t h e a b ov e , C on t ra c t A d m i n i st ra t or sh a l l n ot b e re sp on si b l e f or C on t ra c t or' s m e a n s,
m e t h od s, t e c h n i q ue s, se q ue n c e s or p roc e d ure s of c on st ruc t i on or t h e sa f e t y p re c a ut i on s a n d p rog ra m s
i n c i d e n t t h e re t o a n d w i l l n ot b e re sp on si b l e f or C on t ra c t or' s f a i l ure t o p e rf orm or f urn i sh t h e w ork i n
a c c ord a n c e w i t h t h e c on t ra c t d oc um e n t s. C on t ra c t A d m i n i st ra t or sh a l l a l so n ot b e re sp on si b l e f or t h e a c t s
or om i ssi on s of C on t ra c t or or of a n y sub c on t ra c t or, a n y sup p l i e r, or a n y ot h e r p e rson or org a n i z a t i on
p e rf orm i n g or f urn i sh i n g a n y of t h e w ork.
17. A RBI TRA TI ON :
For c l a i m s un d e r $375,000, C oun t y sh a l l h a v e t h e op t i on of e l e c t i n g a rb i t ra t i on p ursua n t t o P ub l i c C on t ra c t
C od e S e c t i on s 10240, e t se q . i f C oun t y d oe s so e l e c t , t h e m e d i a t i on p rov i si on s of P ub l i c C on t ra c t C od e
S e c t i on 20104. 4 sh a l l n ot a p p l y p ursua n t t o P ub l i c C on t ra c t C od e S e c t i on 20104( a ) ( 2) . I f C oun t y d oe s n ot
e l e c t suc h a rb i t ra t i on p ursua n t t o P ub l i c C on t ra c t C od e S e c t i on s 10240 e t se q . , t h e p rov i si on s of P ub l i c
C on t ra c t C od e S e c t i on 20104. 4 sh a l l a p p l y .
For c l a i m s w h i c h a re a b ov e $375,000, t h e a rb i t ra t i on p rov i si on s of t h i s c on t ra c t a re v ol un t a ry . N e i t h e r
C oun t y n or C on t ra c t or sh a l l b e re q ui re d t o e n t e r i n t o a rb i t ra t i on f or a m oun t s a b ov e $375,000. W ri t t e n
c on se n t of b ot h p a rt i e s t o a rb i t ra t e suc h c l a i m s sh a l l b e a p re re q ui si t e t o suc h a rb i t ra t i on . I f t h e p a rt i e s
a g re e t o a rb i t ra t e c l a i m s a b ov e $375,000, t h e p rov i si on s of P ub l i c C on t ra c t C od e S e c t i on s 10240, e t se q .
sh a l l b e ut i l i z e d .
18. W ORKER' S . C QMP EN S A Tl ON C ERTI FI C A TI ON :
C on t ra c t or h e re b y c e rt i f i e s t h a t C on t ra c t or i s a w a re of t h e p rov i si on s of S e c t i on 3700 of t h e La b or C od e
w h i c h re q ui re s e v e ry e m p l oy e r t o b e i n sure d a g a i n st l i a b i l i t y f or W orke r' s C om p e n sa t i on or t o un d e rt a ke
se l f - i n sura n c e i n a c c ord a n c e w i t h t h e p rov i si on s of t h a t C od e , a n d w i l l c om p l y w i t h suc h p rov i si on s b e f ore
c om m e n c i n g t h e p e rf orm a n c e of t h e w ork of t h i s c on t ra c t .
19. P REVA I LI N G_W A GE. . BA TES :
I n a c c ord a n c e w i t h t h e p rov i si on s of S e c t i on 1770 a n d 1773 of t h e La b or C od e , t h e C oun t y of N e v a d a h a s
d e t e rm i n e d t h a t p re v a i l i n g w a g e ra t e s a re a p p l i c a b l e t o t h e w ork t o b e d on e . C op i e s of t h e p re v a i l i n g ra t e
of p e r d i e m w a g e s a p p l i c a b l e t o t h e w ork a re a v a i l a b l e f rom t h e C a l i f orn i a De p a rt m e n t of I n d ust ri a l
Re l a t i on s' I n t e rn e t w e b si t e a t h t t p :l/w w w . w d ol . g ov . . Th e se w a g e ra t e s a re n ot i n c l ud e d i n t h e P rop osa l
a n d C on t ra c t f or t h e p roj e c t . C h a n g e s, i f a n y , t o t h e g e n e ra l p re v a i l i n g w a g e ra t e s w i l l b e a v a i l a b l e a t t h e
sa m e l oc a t i on . Th e C on t ra c t or sh a l l p ost a c op y of t h e w a g e ra t e s on t h e j ob si t e .
P ursua n t t o C a l i f orn i a La b or C od e S e c t i on 1775, C on t ra c t or sh a l l f orf e i t Fi f t y Dol l a rs ( $50. 00) f or e a c h
c a l e n d a r d a y , or p ort i on t h e re of , f or e a c h w orke r p a i d l e ss t h a n t h e p re v a i l i n g ra t e s f or suc h w ork or c ra f t ,
a n d sa i d a m oun t s sh a l l b e d i st ri b ut e d p ursua n t t o t h e re q ui re m e n t s of sa i d S e c t i on 1775. A n y e m p l oy e e
w h ose t y p e of w ork i s n ot c ov e re d b y a n y of t h e c l a ssi f i e d w a g e ra t e s sh a l l b e p a i d n ot l e ss t h a n t h e ra t e
or w a g e l i st e d f or t h e c l a ssi f i i c a i i on w h i c h m ost n e a rl y c orre sp on d s i o t h e t y p e or w ork i o b e p e rf orm e d .
20. EMP LOYMEN T OF A P P REN TI C E LA BOR:
Re f e re n c e i s h e re b y m a d e t o S e c t i on 1777. 5 of t h e La b or C od e of t h e S t a t e of C a l i f orn i a , w h i c h
re g ul a t i on s sh a l l g ov e rn t h e e m p l oy m e n t of a p p re n t i c e s on t h e w ork. C om p l i a n c e w i t h sa i d S e c t i on sh a l l
b e t h e re sp on si b i l i t y of t h e C on t ra c t or.
p b 889814 Tra n si t Bus S h e l t e rs 2012 - 6 6 - ~ Ma y 2012
21. PAYROLL RECORDS;
Contractor s h al l be res p ons i bl e f or keep i ng accu rate p ay rol l records as req u i red by Cal i f orni a Labor Code
Secti on 1776. G ~ ntractor i s aware th at a p enal ty of twenty- f i v e dol l ars ($25.00) p er day or p orti on th ereof
f or each worker may be as s es s ed f or noncomp l i ance wi th s ai d s ecti on. Contractor s h al l f orward to
Cou nty a certi f i ed cop y of each p ay rol l record wi th i n ten day s af ter cl os e of each p ay rol l p eri od. An
addi ti onal 10% retenti on may be wi th h el d f rom any p ay ment du e f or f ai l u re to p rov i de s ame.
22. EQUAL EMPLOYMENT OPPORTUNITY AND NONDISCRIMINATION:
Du ri ng th e p erf ormance of th i s contract, th e contractor agrees to abi de by al l p rov i s i ons of Secti on 1735 of
th e Cal i f orni a Labor Code, as amended, regardi ng nondi s cri mi nati on p racti ces .
23. ASSIG NMENT:
No as s i gnment by a p arty h ereto of any ri gh ts u nder or i nteres ts i n th e contract docu ments wi l l be bi ndi ng
on anoth er p arty h ereto wi th ou t th e wri tten cons ent of th e p arty s ou gh t to be bou nd; and s p eci f i cal l y bu t
wi th ou t l i mi tati on, money s th at may become du e and money s th at are du e may not be as s i gned wi th ou t
s u ch cons ent (excep t to th e extent th at th e ef f ect of th i s res tri cti on may be l i mi ted by l aw), and u nl es s
s p eci f i cal l y s tated to th e contrary i n any wri tten cons ent to an as s i gnment no as s i gnment wi l l rel eas e or
di s ch arge th e as s i gnor f rom any du ty or res p ons i bi l i ty u nder th e contract docu ments .
24. CO.NFUCT OF INTEREST RESTRICTIONS:
No of f i ci al of th e Cou nty wh o i s au th ori z ed i n s u ch cap aci ty and on beh al f of th e Cou nty to negoti ate,
make, accep t or ap p rov e, or to take p art i n negoti ati ng, maki ng, accep ti ng, or ap p rov i ng any arch i tectu ral ,
engi neeri ng, i ns p ecti ng, cons tru cti on or materi al s u p p l y contract or any s u bcontract i n connecti on wi th th e
cons tru cti on of th e p roj ect, s h al l become di rectl y or i ndi rectl y i nteres ted p ers onal l y i n th i s contract or i n any
p art th ereof . No of f i cer, emp l oy ee, arch i tect, attorney , engi neer, or i ns p ector of or f or th e Cou nty wh o i s
au th ori z ed i n s u ch cap aci ty and on beh al f of th e Cou nty wh o i s i n any l egi s l ati v e, execu ti v e, s u p erv i s or, or
oth er s i mi l ar f u ncti on i n connecti on wi th th e cons tru cti on of th e p roj ect, s h al l become di rectl y or i ndi rectl y
i nteres ted p ers onal l y i n th i s contract or i n any p art th ereof , any materi al s u p p l y contract, s u bcontract,
i ns u rance contract, or any oth er contract p ertai ni ng to th e p roj ect.
25. WAIVER OF RIG HTS:
No acti on or l ack of acti on on th e p art of Cou nty at any ti me to exerci s e any ri gh t or remedy conf erred
u p on i t u nder th i s contract s h al l be deemed to be a wai v er on th e p art of th e Cou nty of any of Cou nty 's
oth er ri gh ts or remedi es .
26. SUCCESSORS IN INTEREST:.
Cou nty and Contractor each bi nd th ems el v es , . th ei r p artners , s u cces s ors , as s i gns and l egal
rep res entati v es to th e oth er p arty h ereto, i ts p artners , s u cces s ors , as s i gns and l egal rep res entati v es i n
res p ect to al l cov enants , agreements , and obl i gati ons contai ned i n th e contract docu ments .
27. SEVERABILITY;
If any p rov i s i on to th i s contract i s decl ared or f ou nd to be i l l egal , u nenf orceabl e or v oi d, th en both p arti es
s h al l be rel i ev ed of al l obl i gati ons ari s i ng u nder s u ch p rov i s i ons , and th e remai nder of th i s contract s h al l
not be af f ected by s u ch decl arati on or f i ndi ng and each p rov i s i on not s o af f ected s h al l be enf orced to th e
f u l l es t extent p ermi tted by l aw.
28. BOOKS OF RECORD AND AUD17 PROVISIQ.Nx
Contractor s h al l mai ntai n on a cu rrent bas i s comp l ete books and records rel ati ng to th i s contract. Su ch
records s h al l i ncl u de, bu t not be l i mi ted to, docu ments s u p p orti ng al l bi ds , al l i ncome and al l exp endi tu res .
Th e books and records s h al l be ori gi nal entry books wi th a general l edger i temi z i ng al l debi ts and credi ts
p b889814 Trans i t Bu s Sh el ters 2012 - 67- May 2012
~ .,
~ ~ '~ ..
f o r t h e wo r k o n t h i s c o nt r a c t . I n a d d i t i o n, C o nt r a c t o r s h a l l m a i nt a i n d e t a i l e d p a y r o l l r e c o r d s i nc l u d i ng a l l
s u b s i s t e nc e , t r a v e l a nd f i e l d e xp e ns e s , a nd c a nc e l e d c h e c ks , r e c e i p t s a nd i nv o i c e s f o r a l l i t e m s . Th e s e
d o c u m e nt s a nd r e c o r d s s h a l l b e r e t a i ne d f o r a t l e a s t f i v e y e a r s f r o m t h e c o m p l e t i o n o f t h i s c o nt r a c t .
C o nt r a c t o r wi l l p e r m i t C o u nt y t o a u d i t a l l b o o ks , a c c o u nt s o r r e c o r d s r e l a t i ng t o t h i s c o nt r a c t o r a l l b o o ks ,
a c c o u nt s o r r e c o r d s o f a ny b u s i ne s s e nt i t i e s c o nt r o l l e d b y C o nt r a c t o r wh o p a r t i c i p a t e d i n t h i s c o nt r a c t i n
a ny wa y . Any a u d i t m a y b e c o nd u c t e d o n C o nt r a c t o r ' s p r e m i s e s o r , a t C o u nt y ' s o p t i o n, C o nt r a c t o r s h a l l
p r o v i d e a l l b o o ks a nd r e c o r d s wi t h i n a m a xi m u m o f f i f t e e n (15) d a y s u p o n r e c e i p t o f wr i t t e n no t i c e f r o m
C o u nt y . C o nt r a c t o r s h a l l r e f u nd a ny m o ne y s e r r o ne o u s l y c h a r g e d . I f C o u nt y a s c e r t a i ns t h a t i t h a s b e e n
b i l l e d e r r o ne o u s l y b y C o nt r a c t o r f o r a n a m o u nt e q u a l i ng 5% o r m o r e o f t h e o r i g i na l b i d , C o nt r a c t o r s h a l l b e
l i a b l e f o r t h e c o s t s o f t h e a u d i t i n a d d i t i o n t o a ny o t h e r p e na l t y t o b e i m p o s e d .
29. NOTI C E:
No t i c e s s h a l l b e g i v e n t o C o u nt y a t t h e f o l l o wi ng l o c a t i o n;
C o u nt y o f Ne v a d a , Pu r c h a s i ng D i v i s i o n
c / o Au d i t o r C o nt r o l l e r ' s Of f i c e
950 Ma i d u Av e nu e , 2nd F l o o r
Ne v a d a C i t y , C a l i f o r ni a 95959
p b 8A9814 Tr a ns i t Bu s S h e l t e r s 2012 6 8- f ~ Ma y 2012
N o t i c e s s h a l l be g i v e n t o C o n t r a c t o r a t t h e f o l l o w i n g a ddr e s s :
30. JURISpIC TION AN D VEN UE:
Th i s C o n t r a c t s h a l l be c o n s t r ue d i n a c c o r da n c e w i t h t h e l a w s o f t h e St a t e o f C a l i f o r n i a a n d t h e pa r t i e s
h e r e t o a g r e e t h a t v e n ue s h a t ( be i n N e v a da C o un t y, C a l i f o r n i a .
IN WITN ESS WFIEREOF, t h e pa s t i e s h e r e un t o h a v e e xe c ut e d t h i s C o n t r a c t o n t h e da t e f i r s t a bo v e w r i t t e n ..
On e c o un t e r pa r t e a c h h a s be e n de l i v e r e d t o C o un t y a n d C o n t r a c t o r .
ATTEST:
C l e r k o f t h e Bo a r d
C OUN TY OF N EVADA
By.
MARY ROSS, Pur c h a s i n g Ag e n t
C ON TRAC TOR
s y:
Li c e n s e N um be r :., _ .
Fe d. Ta x ID N o : _ . _ _ _
Te l e ph o n e N o :
pb889814 Tr a n s i t Bus Sh e l t e r s 2012 - 6 9- ~ Ma y 2012 ~".""J
1
BOND OF FAITHFUL PERFORMANCE
KNOW ALL PEOPLE BY THESE PRESENTS THAT WE
t h e Co n t r a c t o r i n t h e c o n t r a c t
a n n e xe d h e r e t o , a s p r i n c i p a l ; a n d
a s su r e t y a r e h e l d a n d f i r m l y
bo u n d u n t o t h e Co u n t y o f Ne va da i n t h e su m o f _ do l l a r s
{ ; ~ ) i n l a w f u l m o n e y o f t h e Un i t e d ` Sf a t e S, f o r w h i c h p a y m e n t , We l l a n d t r u l y t o be m a de ,
w e bi n d o u r se l ve s, j o i n t l y a n d se ve r a l l y , f i r m l y by t h e se p r e se n t s.
Si gn e d, se a l e d, a n d da t e d
Th e c o n di t i o n o f t h e a bo ve o bl i ga t i o n i s t h a t i f sa i d p r i n c i p a l a s Co n t r a c t o r i n t h e c o n t r a c t h e r e t o a n n e xe d
sh a l l f a i t h f u l l y p e r f o r m e a c h a n d a l l o f t h e c o n di t i o n s o f sa i d c o n t r a c t t o be p e r f o r m e d by Co n t r a c t o r , a n d
sh a l l f u r n i sh a l l t o o l s, e qu i p m e n t , a p p a r a t u s, f a c i l i t i e s, t r a n sp o r t a t i o n , l a bo r , a n d m a t e r i a l , o t h e r t h a n
m a t e r i a l , i f a n y , a gr e e d t o be f u r n i sh e d by Co u n t y , n e c e ssa r y t o p e r t o r m a n d c o m p l e t e , a n d t o p e r f o r m
a n d c o m p l e t e i n go o d w o r km a n l i ke m a n n e r , t h e w o r k o f
_ . _
i n st r i c t c o n f o r m i t y w i t h t h e t e r m s a n d c o n di t i o n s se t f o r t h i n t h e c o n t r a c t h e r e t o a n n e xe d, t h e n t h i s
o bl i ga t i o n sh a l l be n u l l a n d vo i d, o t h e r w i se t o r e m a i n i n f u l l f o r c e a n d e f f e c t ; a n d t h e sa i d su r e t y , f o r va l u e
r e c e i ve d, h e r e by st i p u l a t e s a n d a gr e e s t h a t n o c h a n ge , e xt e n si o n o f t i m e , a l t e r a t i o n o r a ddi t i o n t o t h e i r
t e r m s o f t h e c o n t r a c t o r t o t h e w o r k t o be p e r f o r m e d t h e r e u n de r o r t h e sp e c i f i c a t i o n s a c c o m p a n y i n g t h e
sa m e sh a l l , i n a n y w a y , a f f e c t i t s o bl i ga t i o n s o n t h i s bo n d, a n d i t do e s h e r e by w a i ve n o t i c e o f a n y su c h
c h a n ge , e xt e n si o n o f t i m e , a l t e r a t i o n o r a ddi t i o n t o t h e t e r m s o f t h e c o n t r a c t o r t o t h e w o r k o r t o t h e
sp e c i f i c a t i o n s.
Th e Su r e t y f u r t h e r a gr e e s t h a t n o c h a n ge , e xt e n si o n o f t i m e , a l t e r a t i o n o r a ddi t i o n t o t h e t e r m s o f t h e
c o n t r a c t o r t o t h e w o r k t o be p e r f o r m e d t h e r e u n de r o r t h e sp e c i f i c a t i o n s a c c o m p a n y i n g t h e sa m e , sh a l l i n
a n y w a y a f f e c t i t s o bl i ga t i o n s o n t h i s bo n d, a n d i t do e s h e r e by w a i ve n o t i c e o f su c h c h a n ge , e xt e n si o n o f
t i m e , a l t e r a t i o n o r a ddi t i o n t o t h e t e r m s o f t h e c o n t r a c t o r t o t h e w o r k o r t o t h e sp e c i f i c a t i o n s.
No t i c e t o Su r e t y sh a l l be p r o vi de d a t :
: ( Se a l ) ( Se a l )
Su r e t y Co n t r a c t o r
NOTE: Al l si gn a t u r e s m u st be n o t a r i z e d. At t a c h Po w e r o f At t o r n e y f o r Su r e t y , se a l e d o r c e r t i f i e d
CONTRACTOR
Li c e n se Nu m be r :
p b889$14 Tr a n si t Bu s Sh e l t e r s 2012 7 0- ~ Ma y 2012
BOND FOR LABOR AND MATERIAL
KNOW ALL PEOPLE BY THESE PRESENTS THAT WE
the C o n tr a c to r i n the C o n tr a c t her eto a n n exed, a s p r i n c i p a l ,
a n o ' ' a r e hel d a n d f i r m l y bo un d un to the C o un ty o f
Neva da i n the sum o f ~ Do l l a r s ($ ) , l a w f ul m o n ey o f the
U n i ted Sta tes, f o r w hi c h p a y m en t, w el l a n d tr ul y to be m a de, w e bi n d o ur sel ves, j o i n tl y a n d sever a l l y , f i r m l y
by these p r esen ts.
Si gn ed, sea l ed, a n d da ted.
The c o n di ti o n o f the a bo ve o bl i ga ti o n i s tha t i f sa i d p r i n c i p a l , i ts suc c esso r s o r a ssi gn s, a s C o n tr a c to r i n
the C o n tr a c t her eto a n n exed, o r hi s, her o r i ts subc o n tr a c to r , f a i l s to p a y f o r a n y m a ter i a l s, p r o vi si o n s,
p r o vi der o r o ther sup p l i es, o r i tem s, used i n , up o n , f o r o r a bo ut the p er f o r m a n c e o f the w o r k c o n tr a c ted to
be do n e by sa i d C o n tr a c to r , n a m el y to f ur n i sh a l l to o l s, equi p m en t, a p p a r a tus, f a c i l i ti es, tr a n sp o r ta ti o n ,
l a bo r a n d m a ter i a l n ec essa r y to p er f o r m a n d c o m p l ete, a n d to p er to r m a n d c o m p l ete i n a go o d
w o r km a n l i ke m a n n er , the w o r k o f
i n str i c t c o n f o r m i ty w i th the
ter m s a n d c o n di ti o n s set f o r th i n the c o n tr a c t her eto a n n exed, o r f o r a n y w o r k o r l a bo r do n e ther eo n o f a n y
ki n d o r f o r a m o un ts due un der the U n em p l o y m en t In sur a n c e Ac t w i th r esp ec t to suc h w o r k o r l a bo r , o r to
m a ke p a y m en ts to the Em p l o y m en t Devel o p m en t Dep a r tm en t p ur sua n t to C i vi l C o de Sec ti o n 3248, o r to
p a y a n y o f the p er so n s n a m ed i n C i vi l C o de Sec ti o n 3181, sa i d sur ety w i l l p a y f o r the sa m e i n a n a m o un t
n o t exc eedi n g the sum her ei n a bo ve set f o r th. Thi s bo n d i s exec uted i n a c c o r da n c e w i th the r equi r em en ts
o f Ti tf e 15 o f the C i vi l C o de a n d i s subj ec t to the p r o vi si o n s ther eo f , a n d sha l l i n ur e to the ben ef i t o f a n y
a n d a l l p er so n s, c o m p a n i es a n d c o r p o r a ti o n s en ti tl ed to f i l e c l a i m s un der a n d by vi r tue o f the p r o vi si o n s o f
Sec ti o n 3181 o f the C i vi l C o de, o r to thei r a ssi gn s; a n d the sa i d sur ety , f o r va l ue r ec ei ved, her eby
sti p ul a tes a n d a gr ees tha t n o c ha n ge, exten si o n o f ti m e, a l ter a ti o n o r a ddi ti o n to the ter m s o f the c o n tr a c t
o r to the w o r k to be p er f o r m ed ther eun der o r the sp ec i f i c a ti o n s a c c o m p a n y i n g the sa m e, sha l l i n a n y w a y
a f f ec t i ts o bl i ga ti o n s o n thi s bo n d, a n d i t do es her eby w a i ve n o ti c e o f suc h c ha n ge, exten si o n o f ti m e,
a l ter a ti o n o r a ddi ti o n to the ter m s o f the c o n tr a c t o r to the w o r k o r to the sp ec i f i c a ti o n s. In the even t sui t i s
br o ught o n thi s bo n d, a r ea so n a bl e a tto r n ey s' f ee m a y be f i xed by the C o ur t. No ti c e to Sur ety sha l l be
p r o vi ded a t:
(Sea l ) (Sea l )
Sur ety C o n tr a c to r
NOTE: Al f si gn a tur es m ust be n o ta r i z ed. Atta c h Po w er o f Atto r n ey f o r Sur ety , sea l ed o r c er ti f i ed.
f " b
p b889814 Tr a n si t Bus Shel ter s 2012 Ma y 2012
TO BE COMPLETED BY COUNTY STAFF AND SUBMITTED TO COUNTY COUNSEL ALONG WITH
REQUEST FOR ANY CONTRACT:
LIQUIDATED DAMAGES STATEMENT
PROJECT:.TRANSIT BUS SHELTER 2012
CONTRACTOR:
This statement is to acco mpany al l requests f o r a co ntract. The purpo se is to set o ut yo ur anal ysis o f the
damages which sho ul d be assessed against the co ntracto r f o r del ay in perf o rmance. These damages are
to be assessed f o r each day that the co ntracto r is l ate so l o ng as the del ay was no t the Co unty' s f aul t.
Yo u must attempt to set an amo unt which is a reaso nabl e estimate to co mpensate the Co unty f o r l o ss
caused by the del ay.
Liquidated damage sho ul d be assessed in the f o l l o wing amo unts:
100.00 f o r actual eco no mic l o ss to Co unty ( e.g., amo unt o f f ine Co unty might have to
pay if perf o rmance is l ate, l o ss o f rent, co st o f inspecto rs Co unty wil l incur, co st o f
repl acement pro perty, del ay to rel ated pro j ects, etc.) . Pl ease ex pl ain:
100.00 f o r publ ic inco nvenience due to l ack o f use o f the f acil ity. This wil l be an
estimate. Pl ease f o cus o n the impact o f the del ay - - the bigger the impact, the higher the
number) .
TOTAL LIQUIDATED DAMAGES: $ 200.00 per day.
One o r mo re phases o f this pro j ect ire suf f icientl y impo rtant in timing that l iquidated
damages f o r a po rtio n o f the pro j ect ( as o ppo sed to the co mpl ete pro j ect) are warranted.
( If this is the case, pl ease discuss with Co unty Co unsel .)
No l iquidated damages sho ul d be assessed. ( Pl ease no te that remo val o f the l iquidated
damages cl ause wil l o nl y be appro ved under very unusual circumstances as del ayed
perf o rmance al mo st al ways has so me asso ciated damages.) Pl ease ex pl ain:
Dated:8/14/12 Dept Publ ic 1N ` k s
By:
pb889814 Transit Bus Shel ters 2012 ~f ~ May 2012
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COUNTY OF NEVADA
~,~.
(530) 265-1411 FAX (530) 265-9849 www.mynevadacountv.com
Steven L. Decamp
Steve Cas tl eb er r y
Di r ector of Pub l i c Wor k s
Septemb er 21, 2012
Fi l e: 212.08
THE HONORABLE BOARD
OF SUPERVISORS
COUNTY OF NEVADA
SUBJECT: Appr oval of Contr act Amendment No. 8 to the Ag r eement b etween Nevada
County and Gol d Countr y Tel ecar e, Inc., f or the Pr ovi s i on of Speci al i z ed
Par atr ans i t Ser vi ces i n Wes ter n Nevada County
RECOMMENDATION: Adopt the attached r es ol uti on appr ovi ng Contr act Amendment No. 8
to the ag r eement wi th Gol d Countr y Tel ecar e, Inc.
FUNDING: The s er vi ces ar e f unded wi th Tr ans por tati on Devel opment Act (TDA) f unds and
pas s eng er f ar es . The Fi s cal Year 2012/13 Tr ans i t Ser vi ces b udg et i ncl udes s uf f i ci ent f unds to
cover the cos t of thi s ag r eement. Ther e i s no i mpact to the County Gener al Fund.
BACKGROUND:
Nevada County Tr ans i t Ser vi ces Di vi s i on admi ni s ter s tr ans i t and par atr ans i t s er vi ces pur s uant to
a Joi nt Power s Ag r eement (JPA) f or tr ans por tati on s er vi ces i n wes ter n Nevada County. Thes e
s er vi ces i ncl ude the f i x ed r oute b us s er vi ce, Gol d Countr y Stag e, and a s peci al i z ed par atr ans i t
s er vi ce f or per s ons wi th di s ab i l i ti es . Par atr ans i t s er vi ces ar e pr ovi ded under a contr act b etween
Nevada County and Gol d Countr y Tel ecar e, Inc. (Tel ecar e), a l ocal non-pr of i t ag ency.
On Apr i l 10, 2007, the Nevada County Boar d of Super vi s or s adopted Res ol uti on No. 07-134
appr ovi ng af i ve-year contr act ag r eement wi th Gol d Countr y Tel ecar e, Inc., f or the pr ovi s i on of
s peci al i z ed par atr ans i t s er vi ces whi ch b eg an on Jul y 1, 2007, and wi l l ex pi r e on June 30, 2013.
Sub s equent amendments to the contr act ag r eement wi th Gol d Countr y Tel ecar e, Inc., wer e
appr oved b y the Boar d as Res ol uti on No. 08-333, Res ol uti on No. 08-557, Res ol uti on No. 09-
129, Res ol uti on No. 10-473, Res ol uti on No. l l -055, Res ol uti on No. 11-472 and Res ol uti on No.
12-240.
The contr act ag r eement i ncl udes an annual i ncr eas e of the Tel ecar e vehi cl e s er vi ce hour l y r ate,
whi ch i s cur r entl y $44.88. The i ncr eas e i s appl i ed to the hour l y cos t of s er vi ce (cur r entl y $41.24)
wi thout f uel cos t (cur r entl y $3.64) on Jul y 1s t of each contr act year . The contr act i ncr eas e s hal l
b e equi val ent to the i ncr eas e i n the CCPI (Cal i f or ni a Cons umer Pr i ce Index - Cal i f or ni a
Depar tment of Indus tr i al Rel ati ons , Di vi s i on of Lab or Res ear ch, Ur b an Wag e Ear ner and
Cl er i cal Wor k er s f or Cal i f or ni a) f or the twel ve-month per i od pr i or to each s chedul ed i ncr eas e
Board of S u p e rv i s ors
Page 2
w i t h a cap of 3 p e rce n t an n u al l y . In Au gu s t 2012, t h e S t at e of C al i forn i a D i v i s i on of Labor
S t at i s t i cs &Re s e arch p os t e d t h e cu rre n t C al i forn i a C on s u me r Pri ce In de x (C C PI) cal cu l at i on for
t h e t w e l v e-mon t h p e ri od Ju n e 2011 t h rou gh Ju n e 2012 as a 1. 9 p e rce n t i n cre as e . (A cop y of t h e
C C PI i n cre as e i n format i on i s i n cl u de d w i t h t h i s re p ort . ) Th e 1. 9 p e rce n t i n cre as e w i l l i n cre as e
t h e Te l e care v e h i cl e s e rv i ce h ou r rat e as of Ju l y 1, 2012, t o $45. 66 an d i s i n cl u de d i n t h e F i s cal
Ye ar 2012/13 Tran s i t S e rv i ce s bu dge t . Th e 1. 9 p e rce n t i n cre as e w as ap p rov e d by t h e Tran s i t
S e rv i ce s C ommi s s i on at t h e i r S e p t e mbe r 19 , 2012, me e t i n g.
Accordi n gl y , t h e D e p art me n t w i s h e s t o ame n d t h e Agre e me n t w i t h Gol d C ou n t ry Te l e care , In c. ,
as fol l ow s :
To i n cre as e t h e Te l e care h ou rl y s e rv i ce rat e t o $45. 66 p e r t h e ap p l i cabl e an n u al C C PI of
1. 9 p e rce n t e ffe ct i v e Ju l y 1, 2012, t h rou gh Ju n e 30, 2013.
Re s p e ct fu l l y s u bmi t t e d,
~~
S TEVE C AS TLEBERRY, D IREC TOR
S C : S HH: cn
Re . M:\BOS It e ms\Te l e care C on t ract Ame n dme n t 8 Board It e m 10-9 -12. doc
Pri n t e d on Re cy cl e d Pap e r
RESOLUTION No.
APPROVAL OF CONTRACT AMENDMENT NO. S TO THE AGREEMENT
BETWEEN NEVADA COUNTY AND GOLD COUNTRY TELECARE, INC.,
FOR THE PROVISION OF SPECIALIZED PARATRANSIT SERVICES IN
WESTERN NEVADA COUNTY
WHEREAS, on Ap r i l 10, 2007, t h e Ne vada Count y Boar d of Sup e r vi s or s adop t e d
Re s ol ut i on No. 07-134, ap p r ovi ng afi ve-ye ar c ont r ac t w i t h Gol d Count r y Te l e c ar e , Inc . for
p r ovi s i on of s p e c i al i z e d Par at r ans i t Se r vi c e s i n w e s t e r n Ne vada Count y t h at be gan on J ul y 1,
2007; and
WHEREAS, on J ul y 10, 2008, t h e Ne vada Count y Boar d of Sup e r vi s or s adop t e d
Re s ol ut i on No. 08-333, ap p r ovi ng Ame ndme nt No. 1, i nc r e as i ng t h e c ont r ac t amount up t o
$93,502.00, w i t h Pr op os i t i on 1B funds for t h e r e h abi l i t at i on ( r e t r o-fi t t i ng) of e i gh t Te l e c ar e
ve h i c l e s ; and
WHEREAS, on Nove mbe r 18, 2008, t h e Ne vada Count y Boar d of Sup e r vi s or s adop t e d
Re s ol ut i on No. 08-557, ap p r ovi ng Ame ndme nt No. 2, r e vi s i ng t h e Pr ogr am Manage r de s c r i p t i on
i n t h e c ont r ac t ; and
WHEREAS, on Ap r i l 14, 2009, t h e Ne vada Count y Boar d of Sup e r vi s or s adop t e d
Re s ol ut i on No. 09-129, ap p r ovi ng Ame ndme nt No. 3, r e duc i ng Te l e c ar e ve h i c l e s e r vi c e h our s
fr om 25,200 t o 20,400 be gi nni ng Fi s c al Ye ar 2009-10, r e duc i ng t h e t ar ge t numbe r of ve h i c l e
s e r vi c e h our s for May t h r ough J une 2009 t o a t ot al of 3,400 h our s , ame ndi ng l anguage i n t h e
CHARGES AND PAYMENTS s e c t i on of t h e Agr e e me nt , and c ont i nui ng t h e Fi s c al ye ar
2008/2009 s e r vi c e r at e of $43.28 t h r ough Fi s c al Ye ar 2009/10; and
WHEREAS, on Se p t e mbe r 21, 2010, t h e Ne vada Count y Boar d of Sup e r vi s or s adop t e d
Re s ol ut i on No. 10-473, ap p r ovi ng Ame ndme nt No. 4, r e duc i ng t h e maxi mum numbe r of
Te l e c ar e ve h i c l e s e r vi c e h our s fr om 20,400 annual l y t o 16,200 annual l y be gi nni ng Fi s c al Ye ar
2010/11, c ont i nui ng t h e s e r vi c e h our r at e of $43.28 e ffe c t i ve J ul y 1, 2010, t h r ough Fi s c al Ye ar
2010/11, and ame ndi ng t h e l anguage i n t h e Exh i bi t A, St at e me nt of Wor k, Manage me nt and
Op e r at i on of Sp e c i al i z e d Par at r ans i t Se r vi c e s , Se c t i on II, ( a) Ge ne r al Op e r at i ons s e c t i on of t h e
Agr e e me nt ; and
WHEREAS, on J anuar y 25, 2011, t h e Ne vada Count y Boar d of Sup e r vi s or s adop t e d
Re s ol ut i on No. 11 -055, ap p r ovi ng Ame ndme nt No. 5, ap p r ovi ng a Ve h i c l e Le as e Agr e e me nt
be t w e e n t h e Count y of Ne vada and Gol d Count r y Te l e c ar e , Inc . and an ame ndme nt t o t h e
l anguage i n Exh i bi t A, St at e me nt of Wor k, Manage me nt and Op e r at i on of Sp e c i al i z e d
Par at r ans i t Se r vi c e s , Se c t i on I, ( a) Ve h i c l e s s e c t i on of t h e Agr e e me nt ; and
WHEREAS, on September 27, 2011, th e Nevada County Board of Supervi s ors adopted
Res ol uti on No. 11-472, approvi ng Amendment No. 6, approvi ng th e maxi mum number of
T el ec are veh i c l e s ervi c e h ours of 16,200 annual l y th rough F i s c al Year 2011/12 and approvi ng
th e i nc reas e of th e s ervi c e h our rate to $44.88 effec ti ve J ul y 1, 2011, th rough F i s c al Year
2011/12; and
WHEREAS, on J une 19, 2012, th e Nevada County Board of Supervi s ors adopted
Res ol uti on No. 12-240, approvi ng Amendment No. 7, approvi ng aone-year extens i on of th e
c urrent T el ec are c ontrac t agreement and an i nc reas e of th e h ourl y s ervi c e rate per th e appl i c abl e
annual CCPI, effec ti ve J ul y 1, 2012, th rough J une 30, 2013; and
WHEREAS, Nevada County and Gol d Country T el ec are, Inc . wi s h to amend th e c urrent
c ontrac t agreement for F i s c al Year 2012/13, refl ec ti ng an i nc reas e i n th e c urrent Gol d Country
T el ec are h ourl y s ervi c e rate of $44.88 to $45.66 effec ti ve J ul y 1, 2012, th rough J une 30, 2013.
NOW, T HEREF ORE, BE IT HEREBY RESOLVED th at th e Nevada County Board of
Supervi s ors :
1. Approves th e attac h ed Amendment No. 8 to i nc reas e th e c urrent Gol d Country T el ec are
h ourl y s ervi c e rate of $44.88 to $45.66 effec ti ve J ul y 1, 2012, th rough J une 30, 2013.
2. Auth ori z es th e Ch ai r of th e Board of Supervi s ors to exec ute on beh al f of Nevada County
th e amendment between Nevada County and Gol d Country T el ec are, Inc .
AMENDMENT NO. 8
GOLD COUNTRY TELECARE, INC. CONTRACT
THIS AMENDMENT i s e x e c u t e d t h i s d ay of , 2012, by and
be t we e n GOLD COUNTRY TELECARE, INC. and COUNTY OF NEVADA. Sai d
Ame nd me nt wi l l ame nd t h e p r i or agr e e me nt be t we e n t h e p ar t i e s e nt i t l e d P r ofe s s i onal Se r v i c e s
Agr e e me nt be t we e n Cou nt y of Ne v ad a and Gol d Cou nt r y Te l e c ar e , Inc . for P r ov i s i on of
Sp e c i al i z e d P ar at r ans i t Se r v i c e s i n we s t e r n Ne v ad a Cou nt y, e x e c u t e d on J u l y 1, 2007, by
Re s ol u t i on No. 07-134.
NOW, THEREFORE, t h e p ar t i e s h e r e t o agr e e as fol l ows :
1. To i nc r e as e t h e c u r r e nt Gol d Cou nt r y Te l e c ar e , Inc . h ou r l y s e r v i c e r at e $44.88 t o $45.66
e ffe c t i v e J u l y 1, 2012, t h r ou gh J u ne 30, 2013.
2. Th at i n al l ot h e r r e s p e c t s t h e p r i or agr e e me nt of t h e p ar t i e s s h al l r e mai n i n fu l l for c e and
e ffe c t e x c e p t as ame nd e d h e r e i n.
COUNTY OF NEVADA
TED S. OWENS
Ch ai r , Boar d of Su p e r v i s or s
ATTEST:
C
Cl e r k of t h e Boar d of Su p e r v i s or s
GOLD COUNTRY TELECARE,INC:
By:
P AM KUHN
Ac t i ng Ex e c u t i v e Di r e c t or
September 26, 2012
County of Nevada
Department of Human Resources
E ri c Rood A dmi ni strati ve Center
950 Mai du A venue
Ph: 530-265- 1225 F x : 530-265- 9841
www.mynevadacounty.com/ hr
Honorable Board of Supervi sors
E ri c Rood A dmi ni strati ve Center
950 Mai du A venue
DA TE OF ME E TING: October 9, 2012
SUBJE CT: Resoluti on approvi ng renewal wi th Cali forni a State A ssoci ati on of
Counti es-E x cess Insurance A uthori ty (CSA C- E IA ) dental program through
Delta Dental of Cali forni a, as per Resoluti on #11- 488, for the peri od January 1,
2013 to December 31, 2013
RE COMME NDA TION: A dopt the resoluti on.
F UNDING: No budgetary modi fi cati on i s needed wi th thi s resoluti on. F undi ng for the
dental plan i s contai ned wi thi n the departments' arulual budgets.
BA CKGROi JND: The County adopted the Delta Dental Mi x ed PPO Plan as offered
through CSA C- E IA effecti ve January 1, 2012. The admi ni strati ve fee payable to CSA C-
E IA duri ng the peri od January 1, 2012 to December 31, 2012, i s $ 6.11 per employee/ per
month on average. The renewal agreement sets the rate at $ 6.11 per employee/ per
month, on average, for the peri od January 1, 2013 to December 31, 2013. There i s no
i ncrease i n the admi ni strati ve fee for the forthcomi ng year.
Your consi derati on of thi s proposal i s appreci ated.
Si e ly,
- 7 ` ~ ' ~
Gayle Satchwell
Di rector of Human Resources
RESOLUTION No.
RESOLUTION APPROVING RENEWAL WITH CALIFORNIA
STATE ASSOCIATON OF COUNTIES-EXCESS INSURANCE
AUTHORITY (CSAC- EIA) DENTAL PROGRAM THROUGH DELTA
DENTAL OF CALIFORNIA, AS PER RESOLUTION 11- 488, FOR
THE PERIOD JANUARY 1, 2013 TO DECEMBER 31, 2013
WHEREAS, t h e Count y of Ne vada wish e s t o c ont inue t o p r ovide ac c e ss t o de nt al c ar e for
it s e mp l oye e s, and;
WHEREAS, t h e Count y wish e s t o p ay it s de nt al p l an e xp e nse s in an or g aniz e d, e ffic ie nt
manne r , and;
WHEREAS, t h is r e sol ut ion se t s t h e administ r at ive fe e p ayab l e t o CSAC- EIA for
administ r at ion of t h e p l an for t h e p e r iod Januar y 1, 2013 t o De c e mb e r 31, 2013 at $6.11 p e r
e mp l oye e p e r mont h , and;
WHEREAS, t h e administ r at ive fe e p ayab l e t o CSAC- EIA for administ r at ion of t h e p l an
for t h e p e r iod Januar y 1, 2012 t o De c e mb e r 31, 2012 was $6.11 p e r e mp l oye e p e r mont h ; and,
t h e r e for e ,
BE IT HEREBY RESOLVED b y t h e Boar d of Sup e r visor s, of t h e Count y of Ne vada, St at e
of Cal ifor nia, t h at t h e Ch air of t h e Boar d of Sup e r visor s b e and is h e r e b y aut h or iz e d t o e xe c ut e ,
on b e h al f of t h e Count y of Ne vada, a r e ne wal ag r e e me nt t o p ar t ic ip at e in t h e CSAC- EIA
Me mor andum of Unde r st anding for t h e administ r at ion of a de nt al p r og r am t h r oug h De l t a De nt al
of Cal ifor nia for t h e p e r iod Januar y 1, 2013 t h r oug h De c e mb e r 31, 2013.
~!l~CSACExcesslnsuranceAuthority
CSAC-CIA D elta D ental P rog rtim
RENEWAL CONFIRMATION
January 1, 2013 D ecem ber 31, 2013
County of Nevada
Enrollm ent: 964 Total Enrollees
L ~ Choice A: RENEWAL ~ NO P LAN CHANGES
Cur~ erit ltcnet~~. ~l
:1c{m inistratio~~ . ~1d[ ninistrr~ti~~n
_
y
u Choice B: We would lik e to see the following p lan chang es p rior to p roviding renewal
confirm ation:
Ap p roved by:
D ate:
~4/ liant
~
Insurance Services, ] nc.
TEX BITTER
Director
~RRA NEVADA REGIONAL DEPARTMENT
September 21, 2012
OF CHILD SUPPORT SERVICES
Honorable Board of Su perv is ors
Eric Rood Adminis trativ e Center
950 Maidu Av enu e
950 Maidu Av enu e, Su ite 140
Nev ada City, CA 95959
(866) 901-3212
Nev ada City, CA 95959
SUBJECT: Plan of Cooperation (POC) for Federal Fis cal Years 2012 throu gh 2014 between the
California Department of Child Su pport Serv ices (DCSS) and Sierra Nev ada Regional
Department of Child Su pport Serv ices (LCSA)
RECOMMENDATION: Approv e the Plan of Cooperation as s u bmitted
FUNDING: All Local Child Su pport Serv ices program expenditu res are reimbu rs ed 100% by Federal and
State General Fu nd monies and incentiv es .
BACKGROUND: The DCSS has prepared an u pdated 2012-2014 Plan of Cooperation for execu tion with
each LCSA. The Plan of Cooperation reflects the program res pons ibilities of the DCSS and the LCSAs .
Notable changes to the POC inclu de:
The DCSS will rev iew any written agreement s u bmitted by the LCSA within 60 days of receipt and
prov ide written approv al or denial. If the DCSS fails to res pond in writing within 60 days of receipt, it
s hall be deemed approv ed.
An LCSA that s eeks to prov ide s erv ices or to s u perv is e fu nctions that are not directly related to the
adminis tration of the Title IV-D program s hall ens u re that any s u ch agreement is in the form of a written
contract agreement.
The LCSA s hall s u bmit a performance management plan that aligns with the State Strategic Plan and
goals es tablis hed by the DCSS in collaboration with the LCSA.
The LCSA s hall comply with prov is ions to res trict dis clos u re of federal tax information.
The LCSA s hall comply with information s ecu rity incident management and cooperate with the DOSS to
effectiv ely res pond to and mitigate all incidents .
The LCSA s hall es tablis h and enforce information s ecu rity protocols cons is tent with the DCSS's
Information Secu rity Manu al and other relev ant information s ecu rity.
In conclu s ion, the LCSA has rev iewed and concu rs with the s u bmitted Plan of Cooperation. We res pectfu lly
req u es t the Board of Su perv is ors approv al to proceed as ou tlined in the Plan of Cooperation and Res olu tion.
Sincerely,
TEX BITTER
Director of Child Su pport Serv ices
RESOLUTION No.
RESOLUTION APPROVING PLAN OF COOPERATION
BETWEEN THE CALIFORNIA DEPARTMENT OF CHILD
SUPPORT SERVICES AND THE SIERRA NEVADA REGIONAL
DEPARTMENT OF CHILD SUPPORT SERVICES
WHEREAS, the Ca l i f or n i a Depa r tmen t of Chi l d Suppor t Ser v i c es pr epa r ed a n
upda ted Pl a n of Cooper a ti on whi c h r ef l ec ts the pr ogr a m r es pon s i b i l i ti es of thei r of f i c e
a n d Si er r a Nev a da Regi on a l Depa r tmen t of Chi l d Suppor t Ser v i c es f or f i s c a l y ea r s
Oc tob er 1 , 201 2 thr ough Septemb er 30, 201 4; a n d
WHEREAS, the Ca l i f or n i a Depa r tmen t of Chi l d Suppor t Ser v i c es r eq ues ts thi s
Pl a n of Cooper a ti on b e exec uted.
THEREFORE, BE IT RESOLVED, tha t the Boa r d of Super v i s or s a ppr ov e the
Pl a n of Cooper a ti on b etween the Ca l i f or n i a Depa r tmen t of Chi l d Suppor t Ser v i c es a n d
the Si er r a Nev a da Regi on a l Depa r tmen t of Chi l d Suppor t Ser v i c es . Di r ec tor , Tex Ri tter
of the Si er r a Nev a da Regi on a l Depa r tmen t of Chi l d Suppor t Ser v i c es i s a uthor i z ed to
s i gn the Pl a n of Cooper a ti on .
CALIFORNIA DEPARTMENT OF
CHILD SUPPORT SERVICES
2012-2014
PLAN OF COOPERATION
PLAN OF COOPERATION 2012-2014
TABLE OF CONTENTS
I. PURPOSE 3
II. DEPARTMENT RESPONSIBILITIES 4
III. LCSA PROGRAM RESPONSIBILITIES,
OPERATIONS AND PERFORMANCE 8
IV . FISCAL ADMINISTRATION 18
V . AUTOMATION COOPERATION 21
V I. CIV IL RIGHTS 22
V II. NONPERFORMANCE 29
V III. GENERAL PROV ISIONS 30
IX . TERM AND APPROV AL 32
2
Family Code (FC) 17304(a) r eq u ir es the D ir ec tor of the Califor n ia D epar tmen t
of Child Su ppor t Ser vic es (D CSS) to n eg otiate an d en ter in to c ooper ative
ag r eemen ts w ith c ou n ty ag en c ies , to c ar r y ou t the s tate plan for admin is ter in g
the Title IV-D c hild s u ppor t pr og r am. This Plan of Cooper ation , her ein after
r efer r ed to as the "POC," is en ter ed in to betw een the D CSS, her ein after r efer r ed
to as the "D epar tmen t' an d the Sier r a Nevada Reg ion al D epar tmen t of Child
Su ppor t Ser vic es , her ein after r efer r ed to as the "Loc al Child Su ppor t Ag en c y"
(LCSA).
I. PURPOSE
The pu r pos e of the POC is to defin e an d alloc ate r es pon s ibilities for s ec u r in g c hild
s u ppor t, in c lu din g c hild s u ppor t es tablis hmen t, c ollec tion an d dis bu r s emen t s er vic es ;
medic al s u ppor t; deter min in g pater n ity; an d pr ovidin g other pu blic s er vic es in ac c or dan c e
w ith the pr ovis ion s of Title IV-D of the Soc ial Sec u r ity Ac t (SSA) (Title 42 Un ited States
Code (USC) 651, et s eq .), her ein after r efer r ed to as "Title IV-D ," "Title IV-D pr og r am," or
"Title IV-D s er vic es ."
The POC ou tlin es the r es pon s ibilities of the LCSA for admin is ter in g Title IV-D s er vic es in
the c ou n ty, in c lu din g , bu t n ot limited to:
Loc atin g n on c u s todial par ties (NCPs ) or s u ppor t oblig or s .
D eter min in g pater n ity of c hildr en bor n to u n mar r ied par en ts .
As s es s in g the ability of par en ts to s u ppor t their min or c hildr en .
Es tablis hin g an d en for c in g c hild s u ppor t or der s .
M odifyin g c hild s u ppor t or der s .
En for c in g s pou s al s u ppor t or der s (in c on j u n c tion w ith a c hild s u ppor t or der ).
Es tablis hin g , en for c in g , an d modifyin g or der s to obtain medic al s u ppor t.
Collec tin g c hild s u ppor t.
M ain tain in g r ec or ds .
Pr epar in g r epor ts .
Es tablis hin g c ooper ative r elation s hips w ith feder ally r ec og n ized tr ibes .
3 ..
II. DEPARTMENT RESPONSIBILITES
The Department i s the s i ng l e s tate ag ency whos e duty i s to di rect, overs ee and s upervi s e
Ti tl e IV-D s ervi ces . The Department s hal l be res pons i bl e f or the f ol l owi ng :
1) Compl y wi th al l Ti tl e IV-D provi s i ons and al l f ederal and s tate l aws ,
reg ul ati ons , pol i ci es and di recti ves .
2) Ens ure a s i g ned POC i s on f i l e wi th the Department as a condi ti on of
di s burs ement of f ederal and s tate f unds to the LCSA, wi th amendments
as deemed neces s ary by the Department to ref l ect new or revi s ed f ederal
and s tate l aws , reg ul ati ons , pol i ci es and di recti ves .
3) Devel op, adopt, and di s s emi nate di recti ves , pol i ci es and reg ul ati ons to
i nf orm the LCSA and other appropri ate county ag enci es of f ederal and
s tate l aw, pol i ci es , s tandards , procedures , and i ns tructi ons rel ati ve to
Ti tl e IV-D s ervi ces .
4) H i re Reg i onal Admi ni s trators to overs ee the LCSA to ens ure compl i ance
wi th al l f ederal and s tate l aws , reg ul ati ons , pol i ci es and di recti ves .
5) Es tabl i s h and mai ntai n s ys tems and procedures to f aci l i tate the LCSA's
admi ni s trati on of the Ti tl e IV-D prog ram.
6) Al l ocate f unds to the LCSA to operate the Ti tl e IV-D prog ram.
7) Impos e s ancti ons on the county f or f ai l ure of the LCSA to meet audi t or
perf ormance-rel ated cri teri a as s peci f i ed i n f ederal and s tate l aws ,
8) Wi thhol d part or al l of f ederal and s tate f unds f rom the LCSA, af ter noti ce
to the LCSA; as req ui red by FC 17604, when the Di rector of the
Department determi nes the LCSA i s f ai l i ng i n a s ubs tanti al manner to
compl y wi th any provi s i on of the POC, Ti tl e IV-D, or f ederal or s tate l aws ,
9) Col l ect LCSA chi l d s upport i nf ormati on monthl y and annual l y and compi l e
al l the perf ormance-bas ed data, as es tabl i s hed by the f ederal i ncenti ve
f undi ng s ys tem, and FC 17600.
10) Coordi nate and overs ee data rel i abi l i ty moni tori ng to ens ure the LCSA
mai ntai ns compl ete and rel i abl e data i n accordance wi th the s tandards
s et f orth by the f ederal i ncenti ve f undi ng s ys tem.
11) In col l aborati on wi th the LCSA, work to accuratel y col l ect and di s tri bute
chi l d s upport and s pous al s upport payments i n accordance wi th f ederal
~ , ~
4 ~ '',
and s t at e laws , r e g u lat i o ns , p o li c i e s and di r e c t i v e s , and t ake all s t e p s
ne c e s s ar y t o mi ni mi ze u ndi s t r i b u t e d c o lle c t i o ns .
12) In c o llab o r at i o n wi t h t h e LCSA, wo r k t o c o mp i le , mai nt ai n, and r e p o r t
c o mp le t e , ac c u r at e and t i me ly f i nanc i al and s t at i s t i c al i nf o r mat i o n and
dat a r e q u i r e d b y f e de r al and s t at e laws , r e g u lat i o ns , p o li c i e s and
di r e c t i v e s .
13) Pr o v i de s t at e wi de s ys t e m r e p o r t s t o t h e c o u nt y we lf ar e de p ar t me nt
(CWD), o n a t i me ly b as i s , and p r o v i de t h e f o llo wi ng i nf o r mat i o n o n Ti t le
IV-D c as e s :
a) Su p p o r t c o lle c t e d o n we lf ar e c as e s .
b ) Inf o r mat i o n c r i t i c al t o t h e de t e r mi nat i o n o r r e -de t e r mi nat i o n o f
e li g i b i li t y.
14) Co ns u lt wi t h t h e LCSA o n p r o g r am i ni t i at i v e s , and t h e de v e lo p me nt and
c lar i f i c at i o n o f p r o g r am p o li c y i n o r de r t o ade q u at e ly as s e s s t h e lo c al
p r o g r am and wo r klo ad i mp ac t s and t o p r o v i de c le ar di r e c t i o n t o t h e
LCSA.
15) Re s p o nd t i me ly t o f i nanc i al i nq u i r i e s f r o m LCSA c e nt r al f i nanc i al wo r ke r s
and o t h e r LCSA s t af f r e lat i ng t o t h e p r o c e s s i ng o f mo ni e s , i nc lu di ng
mi s i de nt i f i e d o r mi s di r e c t e d f u nds , dat a e nt r y e r r o r s , o r di s t r i b u t i o n
p r o b le ms .
16) De v e lo p and i mp le me nt a c o mp r e h e ns i v e p r o g r am t o h i r e and r e t ai n
q u ali f i e d s t af f .
17) Pr o mo t e an e f f e c t i v e s t at e wi de c h i ld s u p p o r t p r o g r am and c o nt i nu e t o
e v alu at e t h e o p e r at i o nal e f f e c t i v e ne s s o f t h e c h i ld s u p p o r t f u nc t i o ns t h at
ar e admi ni s t e r e d and de li v e r e d at t h e s t at e and lo c al le v e l.
18) Manag e t h e c h i ld s u p p o r t e nf o r c e me nt (CSE) s ys t e m and mai nt ai n t h e
CSE dat a.
19) Manag e and o v e r s e e t h e St at e wi de Di s b u r s e me nt U ni t wh i c h mai nt ai ns
t h e c o lle c t i o n and di s b u r s e me nt p r o c e s s e s .
20) Pr o v i de di r e c t i o n t o t h e LCSA o n t h e ap p r o ac h o f ac t i v i t i e s and di r e c t i v e s
r e g ar di ng t h e LCSA's r e s p o ns i b i li t i e s f o r q u ali t y as s u r anc e and
p e r f o r manc e i mp r o v e me nt s , i nc lu di ng t h e t i me ly s u b mi s s i o n o f p lans and
r e le v ant i nf o r mat i o n.
21) Ov e r s e e t h e s e c u r e h andli ng and p r o t e c t i o n o f c o nf i de nt i al i nf o r mat i o n
t h r o u g h admi ni s t r at i v e , t e c h no lo g i c al, and p h ys i c al s af e g u ar ds .
5
22) Communicate w ith th e J ud icial Council regard ing statew id e unif ormity
issues and LCSA/l ocal court w orkl oad p riorities.
23) Issue b il l ing statements to th e ob l igor, and month l y col l ection and
d istrib ution notices to th e ob l igee.
24) Devel op an annual p erf ormance management p l an.
25) Ad minister th e state h earing p rocess in accord ance w ith th e Titl e 22
Cal if ornia Cod e of Regul ations (CCR) 120200.
26) Provid e statew id e l ead ersh ip , th rough th e Dep artment's Trib al Liaison
and in col l ab oration w ith th e LCSA, to estab l ish d irect and op en
communication w ith trib al governments in an ef f ort to estab l ish
government to government rel ationsh ip s.
27) In col l ab oration w ith th e LCSA, cond uct l ocate activities, using al l
ap p rop riate f ed eral , state, and l ocal l ocate resources, to assist in l ocating
al l NCPs or custod ial p arties (CPs) w h ose w h ereab outs or assets are
unknow n.
28) In col l ab oration w ith th e LCSA, accuratel y col l ect and d istrib ute ch il d
sup p ort and take af l step s necessary to d istrib ute unid entif ied col l ections.
29) In col l ab oration w ith th e LCSA, assist oth er j urisd ictions in p rocessing
Titl e IV-D cases p ursuant to th e Unif orm Interstate Famil y Sup p ort Act.
Th e Dep artment sh al l ref er Titl e IV-D cases to th e ap p rop riate agency of
anoth er j urisd iction, w h en necessary , and coop erate w ith such agency b y
p rovid ing suf f icient inf ormation to act on th e case.
30) Ensure th at access to inf ormation, incl ud ing b ut not l imited to th at
p rovid ed b y Dep artment of Motor Veh icl es (DMV), Med i-Cal El igib il ity
Data Sy stem (MEDS), Titl e IV-A or Emp l oy ment Devel op ment
Dep artment (EDD) p rovid ed resources, is consistent w ith th e terms and
cond itions of agreements mad e w ith th ose inf ormation p rovid ers.
31) Provid e ap p rop riate transl ation of statew id e outreach material and
req uired f orms.
32) In col l ab oration w ith th e LCSA, take al l step s necessary , incl ud ing th e
imp l ementation of req uired corrective actions, to ensure th e accuracy of
al l d ata, incl ud ing d ata entered into th e state automated sy stem, and
comp l iance w i h f e~era! and state d ata rel ia~; l i y stand ard s.
33) Maintain al l cl osed Titl e IV-D case record s in CSE f or a p eriod of f our
y ears and f our month s f rom th e d ate of case cl osure, unl ess th e case is
D
subject to an o pen f ed er al o r state aud i t, ci v i l l i ti g ati o n, o r a co ur t o r d er
th at extend s th e r etenti o n per i o d . If a case i s subject to an o pen f ed er al
o r state aud i t, ci v i l l i ti g ati o n, o r co ur t o r d er th at r eq ui r es extend ed
r etenti o n, th e Depar tment sh al l mai ntai n th e r eco r d s th at suppo r t th e
case unti l th e aud i t i s co mpl ete, th e co ur t case i s cl o sed , o r a co ur t
o r d er ed extensi o n o f th e r etenti o n per i o d expi r es.
34) In co l l abo r ati o n w i th th e LCSA, ad mi ni ster a statew i d e tr ai ni ng pr o g r am,
d ev el o p and d el i v er q ual i ty and ef f i ci ent tr ai ni ng ; d ev el o p l o ng and sh o r t
ter m pr o g r am tr ai ni ng g o al s; and d ev el o p meth o d s/ metr i cs f o r measur i ng
tr ai ni ng ef f ecti v eness and meeti ng th e g o al s o f th e tr ai ni ng pr o g r am.
35) Co mpi l e and v al i d ate th e 34/ 35 d ata and submi t to th e f ed er al
g o v er nment o n a q uar ter l y basi s. No ti f y th e LCSA th at th e d ata i s
v al i d ated o n a mo nth l y basi s.
36) Co nti nue to extensi v el y v al i d ate d ata f o r th e Pater ni ty Oppo r tuni ty
Pr o g r am (POP) d ecl ar ati o ns th at h as been pr o v i d ed by th e v end o r o n a
mo nth l y basi s.
37) Pur suant to FC 17304(c), r ev i ew any w r i tten ag r eement submi tted by
th e LCSA pur suant to Secti o n III(C) o f th e Pl an o f Co o per ati o n w i th i n 60
d ay s o f r ecei pt and pr o v i d e w r i tten appr o v al o r d eni al . If th e Depar tment
f ai l s to r espo nd i n w r i ti ng w i th i n 60 d ay s o f r ecei pt, i t sh al l be d eemed
appr o v ed . "
~ .
7
III. LCSA PROGRAM RESPONSIBILITIES, OPERATIONS AND
PERFORMANCE
The LCSA s ha l l p r o v i d e a l l Ti t l e IV-D p r o gr a m s er v i c es w i t hi n Si er r a a n d Nev a d a Co un t i es
a s d i r ec t ed by t he Dep a r t men t a n d d es c r i bed her ei n . The LCSA s ha l l be r es p o n s i bl e f o r
p r o v i d i n g Ti t l e IV-D s er v i c es t o a n y i n d i v i d ua l o r a gen c y un l es s o t her w i s e p r o v i d ed by
f ed er a l o r s t a t e l a w s , r egul a t i o n s , p o l i c i es a n d d i r ec t i v es .
In f ul f i l l i n g i t s Ti t l e IV-D r es p o n s i bi l i t i es , t he LCSA s ha l l :
1) Co mp l y w i t h a l l p r o v i s i o n s o f t he POC, Ti t l e IV-D o f t he SSA, a n d a l l
f ed er a l a n d s t a t e l a w s , r egul a t i o n s , p o l i c i es a n d d i r ec t i v es .
2) Co mp l y w i t h Dep a r t men t d i r ec t i v es , p o l i c i es , p r o c ed ur es , r egul a t i o n s , a n d
i n s t r uc t i o n s .
Gen er a l Pr o gr a m Op er a t i o n s
A. Ca s e Rec o r d Ma i n t en a n c e
Pr ep a r e a n d ma i n t a i n r ec o r d s f o r ea c h Ti t l e IV-D c a s e t ha t i n c l ud es i n f o r ma t i o n
n ec es s a r y f o r p r o p er a n d ef f i c i en t p r o c es s i n g o f c a s es i n a c c o r d a n c e w i t h f ed er a l a n d
s t a t e l a w s , r egul a t i o n s , p o l i c i es a n d d i r ec t i v es f o r t he a d mi n i s t r a t i o n o f t he Ti t l e IV-D
p r o gr a m. Thi s i n c l ud es , but i s n o t l i mi t ed t o t he f o l l o w i n g:
1) Ap p l i c a t i o n s f o r c hi l d s up p o r t s er v i c es .
2) Rec o r d s c r ea t ed t o l o c a t e a n d i d en t i f y NCPs , t o es t a bl i s h p a t er n i t y, a n d t o
o bt a i n , mo d i f y, a n d en f o r c e s up p o r t o r d er s , i n c l ud i n g med i c a l s up p o r t , a n d
t he c o s t s i n c ur r ed i n s uc h a c t i o n s . Thi s i n c l ud es a n y r el ev a n t f a c t s a n d
a c t i o n s t a ken by t he LCSA a n d t he r es ul t s o f s uc h a c t i o n .
3) Rec o r d s p er t a i n i n g t o t he a mo un t s a n d s o ur c es o f s up p o r t c o l l ec t i o n s a n d
t he d i s t r i but i o n o f t hes e c o l l ec t i o n s .
4) Al l r ec o r d s p er t a i n i n g t o c o mp l a i n t r es o l ut i o n a n d s t a t e hea r i n gs .
B. Rec o r d s Ret en t i o n
Ma i n t a i n a l l c l o s ed Ti t l e IV-D c a s e r ec o r d s n o t i n CSE f o r a p er i o d o f f o ur yea r s a n d
f o ur mo n t hs f r o m t he d a t e o f c a s e c l o s ur e, un l es s t he c a s e i s s ubjec t t o a n o p en
f ed er a l o r s t a t e a ud i t , c i v i l l i t i ga t i o n , o r a c o ur t o r d er t ha t ext en d s t he r et en t i o n p er i o d .
If a c a s e i s s ubjec t t o a n o p en f ed er a l o r s t a t e a ud i t , c i v i l l i t i ga t i o n , o r c o ur t o r d er t ha t
r eq ui r es ext en d ed r et en t i o n , t he LCSA s ha l l ma i n t a i n t he r ec o r d s t ha t s up p o r t t he
c a s e un t i l t he a ud i t i s c o mp l et e, t he c o ur t c a s e i s c l o s ed , o r a c o ur t o r d er ed ext en s i o n
o f t h e r e t e n t i o n p e r i o d e x p i r e s . Th e LCSA i s a l s o r e s p o n s i b l e f o r s e n d i n g t o c e n t r a l
i ma gi n g a l l d o c ume n t s t o b e ma i n t a i n e d i n CSE.
C. Co n t r a c t i n g t o Pe r f o r m No n -Ti t l e IV-D Ac t i v i t i e s a n d Co n t r a c t i n g t o De l e ga t e Ti t l e IV-D
Fun c t i o n s
1) An LCSA t h a t s e e ks t o p r o v i d e s e r v i c e s o r t o s up e r v i s e f un c t i o n s t h a t a r e n o t
d i r e c t l y r e l a t e d t o t h e a d mi n i s t r a t i o n o f t h e Ti t l e IV-D p r o gr a m mus t e n s ur e t h a t
a n y s uc h a gr e e me n t i s i n t h e f o r m o f a w r i t t e n c o n t r a c t a gr e e me n t . Th e LCSA
mus t o b t a i n w r i t t e n a p p r o v a l f r o m t h e De p a r t me n t p r i o r t o e n t e r i n g i n t o s uc h
c o n t r a c t o r c o o p e r a t i v e a gr e e me n t w i t h t h e c o un t y o r o t h e r go v e r n me n t a l
a ge n c y . If t h e Di r e c t o r o f t h e De p a r t me n t a p p r o v e s t h e c o n t r a c t , t h e LCSA w i l l
e n s ur e t h a t t h e n o n -Ti t l e IV-D a c t i v i t i e s a r e s t r i c t l y t i me s t ud i e d a n d n o Ti t l e IV-D
p r o gr a m r e s o ur c e s o r f un d i n g i s ut i l i z e d t o s up p o r t t h e n o n -Ti t l e IV-D f un c t i o n o r
a c t i v i t y .
2) An LCSA t h a t s e e ks t o d e l e ga t e o r c o n t r a c t Ti t l e IV-D p r o gr a m f un c t i o n s mus t
e n s ur e t h a t a n y s uc h a gr e e me n t i s i n t h e f o r m o f a w r i t t e n c o n t r a c t a gr e e me n t .
Th e LCSA mus t o b t a i n w r i t t e n a p p r o v a l f r o m t h e De p a r t me n t p r i o r t o e n t e r i n g
i n t o a c o n t r a c t w h e n d e l e ga t i n g o r c o n t r a c t i n g o ut Ti t l e IV-D p r o gr a m f un c t i o n s
t o o t h e r c o un t y d e p a r t me n t s , p ub l i c a ge n c i e s o r p r i v a t e v e n d o r s . Pr o gr a m
f un c t i o n s i n c l ud e a c t i v i t i e s t h a t a r e c ur r e n t l y o r w o ul d o t h e r w i s e b e p e r f o r me d b y
LCSA s t a f f . Th i s d o e s n o t i n c l ud e c o n t r a c t s e r v i c e s f o r s up p o r t a c t i v i t i e s s uc h
a s s e r v i c e s o f p r o c e s s , ge n e t i c t e s t i n g, a n d h o s p i t a l s f o r POP d e c l a r a t i o n s . Th e
LCSA s h a l l r e t a i n ul t i ma t e r e s p o n s i b i l i t y a n d a c c o un t a b i l i t y f o r s uc h s e r v i c e s
un d e r w r i t t e n c o o p e r a t i v e a gr e e me n t s o r c o n t r a c t s a p p r o v e d b y t h e LCSA
Di r e c t o r . Th e LCSA s h a l l e n s ur e a l l d e l e ga t e d o r c o n t r a c t e d Ti t l e IV-D f un c t i o n s
a r e p e r f o r me d a s p r e s c r i b e d b y f e d e r a l a n d s t a t e l a w s , r e gul a t i o n s , d i r e c t i v e s
a n d t h e POC.
3) Th e LCSA s h a l l e n t e r i n t o s e p a r a t e , c o o p e r a t i v e a gr e e me n t s w i t h o t h e r
c o un t y a ge n c i e s o r d e p a r t me n t s , i n c l ud i n g t h e Sup e r i o r Co ur t , d e l i n e a t i n g
t h e r e s p e c t i v e r e s p o n s i b i l i t i e s o f t h e LCSA a n d t h e c o un t y a ge n c y o r
d e p a r t me n t f o r e n s ur i n g c o mp l i a n c e w i t h t h e r e qui r e me n t s a n d p r o v i s i o n s
o f Ti t l e IV-D a n d t h e POC i n c l ud i n g, b ut n o t l i mi t e d t o , t i me f r a me s f o r
c a s e p r o c e s s i n g e s t a b l i s h e d b y f e d e r a l a n d s t a t e l a w s , r e gul a t i o n s , a n d
d i r e c t i v e s . Th e c o o p e r a t i v e a gr e e me n t s b e t w e e n t h e LCSA a n d t h e
Sup e r i o r Co ur t s h a l l s p e c i f y s t a n d a r d s f o r t i me l y d o c ume n t p r o c e s s i n g
a n d c a s e c a l e n d a r s , a s w e l l a s e s t a b l i s h a p r o c e d ur e f o r r e s o l v i n g i s s ue s
a r i s i n g i n c o n n e c t i o n w i t h Ti t l e IV-D c a s e p r o c e s s i n g. Th e c o o p e r a t i v e
a gr e e me n t s s h a l l b e w r i t t e n w i t h a n e f f e c t i v e d a t e a n d e x p i r a t i o n d a t e o f
t h e c o n t r a c t , i n c l ud i n g t h e t i me f r a me b y w h i c h POCs mus t b e r e n e w e d
a n d s ub mi t t e d t o t h e De p a r t me n t f o r a p p r o v a l , a n d i n c l ud i n g t h e
t i me f r a me f o r s ub mi t t i n g a n y r e v i s i o n s o r n e w l y e x e c ut e d c o o p e r a t i v e
a gr e e me n t s .
~~
s
9
4) The LCSA s ha l l be r es p o n s i bl e f o r r eq u i r i n g c er t i f i c a t i o n r eg a r d i n g
d eba r men t , s u s p en s i o n , i n el i g i bi l i t y , a n d v o l u n t a r y ex c l u s i o n f r o m
c o n t r a c t o r s d el eg a t ed t o p er f o r m Ti t l e IV-D s er v i c es i n c o mp l i a n c e w i t h
Ex ec u t i v e Or d er 12549, Ti t l es 45 CFR Pa r t 76, 7 CFR Pa r t 3017, a n d 44
CFR Pa r t 17, w hen ev er a p p l i c a bl e. A c o n t r a c t o r p r o v i d i n g Ti t l e IV-D
s er v i c es mu s t c er t i f y by s i g n i n g a n a g r eemen t t ha t n ei t her i t n o r i t s
p r i n c i p a l s a r e p r es en t l y d eba r r ed , p r o p o s ed f o r d eba r men t , d ec l a r ed
i n el i g i bl e, o r v o l u n t a r i l y ex c l u d ed f r o m p a r t i c i p a t i o n i n t he t r a n s a c t i o n by
a n y f ed er a l d ep a r t men t o r a g en c y . Wher e t he p r o s p ec t i v e c o n t r a c t o r , a s
t he r ec i p i en t o f f ed er a l f u n d s , i s u n a bl e t o c er t i f y t o a n y o f t he s t a t emen t s
i n t he c er t i f i c a t i o n , s u c h c o n t r a c t o r mu s t a t t a c h a n ex p l a n a t i o n t o t hei r
p r o p o s a l .
5) Sha r ed s er v i c es a g r eemen t s w i t h o t her LCSAs a r e en c o u r a g ed t o
p r o mo t e l o c a l a n d s t a t ew i d e c o s t-ef f ec t i v en es s . Wi t h p r i o r w r i t t en
a p p r o v a l by t he Dep a r t men t , t he LCSA ma y en t er i n t o c o o p er a t i v e
a g r eemen t s w i t h o t her LCSAs t o f u l f i l l c er t a i n t a s ks r el a t ed t o Ti t l e IV-D
s er v i c es u n d er t he POC.
D. Ca s e Pr o c es s i n g
1) En s u r e a l l a c t i o n s o n a Ti t l e IV-D c a s e ha v e been s u s p en d ed w hen
n o t i f i ed by CWD t ha t t her e i s g o o d c a u s e f o r n o n -c o o p er a t i o n p u r s u a n t t o
Wel f a r e a n d In s t i t u t i o n s Co d e (WIC) 11477. 04.
2) Su s p en d a l l a c t i o n s o n a Ti t l e IV-D c a s e w hen r eq u es t ed by t he CWD f o r
a c a s e u n d er t he j u r i s d i c t i o n o f t he j u v en i l e c o u r t a s p r o v i d ed i n WIC
300.
3) In c o l l a bo r a t i o n w i t h t he Dep a r t men t , c o n d u c t l o c a t e a c t i v i t i es , u s i n g a l l
a p p r o p r i a t e f ed er a l , s t a t e, a n d l o c a l l o c a t e r es o u r c es , t o a s s i s t i n t he
l o c a t i o n o f a l l NCPs o r CPs w ho s e w her ea bo u t s o r a s s et s a r e u n kn o w n .
4) Seek t he es t a bl i s hmen t o f p a t er n i t y f o r a mi n o r c hi l d w hen a p p r o p r i a t e
a n d w o r k w i t h ho s p i t a l s t o s eek v o l u n t a r y d ec l a r a t i o n s o f p a t er n i t y
t hr o u g h t he POP p r o g r a m.
5) Pu bl i c i z e t he a v a i l a bi l i t y o f t he POP p r o g r a m.
6) Ma ke a v a i l a bl e t o t he p u bl i c , q u a l i f i ed s t a f f t o a n s w er q u es t i o n s r eg a r d i n g
ex ec u t i o n a n d r es c i s s i o n o f v o l u n t a r y d ec l a r a t i o n s o f p a t er n i t y a n d t he
p r o c es s f o r es t a bl i s hi n g p a t er n i t y .
7) Pa y ho s p i t a l s , c l i n i c s , o r o t her p l a c es o f bi r t h, a l l s u ms r eq u i r ed by FC
7571 (c ) f o r t he f i l i n g o f c o mp l et ed v o l u n t a r y d ec l a r a t i o n s o f p a t er n i t y .
\~.
10
8) Es t a b l i s h c h i l d s upport a nd med i c a l s upport ord ers wh en a ppropri a t e.
9) Ini t i a t e t i mel y a nd a ppropri a t e enforc ement a c t i ons a s req ui red b y fed era l
a nd s t a t e l a ws , reg ul a t i ons , pol i c i es a nd d i rec t i v es t o ob t a i n pa y ment of
c urrent a nd pa s t d ue s upport i n a l l Ti t l e IV-D c a s es wi t h c ourt ord ers for
c h i l d a nd / or med i c a l s upport .
10) Enforc e med i c a l s upport ord ers i n a l l Ti t l e IV-D c a s es , a s req ui red b y
fed era l a nd s t a t e l a ws , reg ul a t i ons , pol i c i es a nd d i rec t i v es .
11) Rev i ew c h i l d s upport ord ers wh en req ues t ed b y a NCP or CP, or wh en
t h e LCSA b ec omes a wa re of a c h a ng e of c i rc ums t a nc es , wh i c h ma y
a ffec t t h e s upport ob l i g a t i on. Effec t i v e Ja nua ry 1, 2008, rev i ew a nd i f
a ppropri a t e, a d j us t ord ers for c urrent Tempora ry As s i s t a nc e for Need y
Fa mi l i es (TANF) c h i l d s upport c a s es ev ery t h ree y ea rs .
12) In c ol l a b ora t i on wi t h t h e Depa rt ment , a c c ura t el y c ol l ec t a nd d i s t ri b ut e
c h i l d s upport a nd t a ke a l l s t eps nec es s a ry t o i d ent i fy a nd d i s t ri b ut e
s us pend ed c ol l ec t i ons .
13) In c ol l a b ora t i on wi t h t h e Depa rt ment , c ol l ec t a nd d i s t ri b ut e s pous a l
s upport (wh ere a ppl i c a b l e) i n a c c ord a nc e wi t h fed era l a nd s t a t e l a ws ,
reg ul a t i ons , pol i c i es a nd d i rec t i v es .
14) In c ol l a b ora t i on wi t h t h e Depa rt ment , a s s i s t ot h er j uri s d i c t i ons i n
proc es s i ng Ti t l e IV-D c a s es purs ua nt t o t h e Uni form Int ers t a t e Fa mi l y
Support Ac t . Th e LCSA s h a l l refer Ti t l e IV-D c a s es t o t h e a ppropri a t e
a g enc y of a not h er j uri s d i c t i on, wh en nec es s a ry , a nd c oopera t e wi t h s uc h
a g enc y b y prov i d i ng s uffi c i ent i nforma t i on t o a c t on t h e c a s e.
15) Coopera t e wi t h Tri b a l Ti t l e IV-D prog ra ms purs ua nt t o Ti t l e 45 CFR
302. 36(a )(2) a nd ext end t h e ful l ra ng e of s erv i c es a v a i l a b l e und er t h e
s t a t e Ti t l e IV-D pl a n t o a l l Tri b a l Ti t l e IV-D prog ra ms .
16) Report t o t h e CWD, on a t i mel y b a s i s , t h e fol l owi ng i nforma t i on on Ti t l e
IV-D c a s es :
a ) Informa t i on reg a rd i ng a ny wel fa re a ppl i c a nt rec i pi ent wh o refus es t o
c oopera t e wi t h t h e LCSA i n t h e es t a b l i s h ment or enforc ement of c h i l d
s upport ord ers a s req ui red b y fed era l a nd s t a t e l a ws , reg ul a t i ons ,
pol i c i es a nd d i rec t i v es .
b ) Sus pec t ed c a s es of wel fa re fra ud .
17) Compl y wi t h t h e Depa rt ment 's proc ed ures for i nt erc ount y c a s e t ra ns fer.
11 l
18) Comply w i t h f e d e r a l a nd s t a t e la w s , r e g u la t i ons , poli c i e s a nd d i r e c t i v e s
f or c a s e c los u r e .
E. Tr i b a l Re la t i ons
Ma xi mi ze oppor t u ni t i e s t o e s t a b li s h a nd ma i nt a i n e f f e c t i v e w or ki ng r e la t i ons h i ps
w i t h t r i b a l g ov e r nme nt s . Pu r s u a nt t o Ti t le 42 USC Ch a pt e r 7 654(7) a nd
(3 3 ), a nd Ti t le 45 CFR 3 02. 3 4, a ll Coope r a t i v e Ag r e e me nt s e nt e r e d b y t h e
Ti t le IV-D a g e nc y w i t h ot h e r e nt i t i e s , i nc lu d i ng Ind i a n Tr i b e s a nd t r i b a l
or g a ni za t i ons , s h a ll b e pr ov i d e d i n t h e Ti t le IV-D St a t e Pla n. Oppor t u ni t i e s
i nc lu d e b u t a r e not li mi t e d t o:
1) Sh a ll i d e nt i f y a Tr i b a l Li a i s on t o pr ov i d e loc a l e xpe r t i s e on t r i b a l ma t t e r s
a nd s e r v e a s a s i ng le poi nt of c ont a c t f or t r i b e s , t r i b a l or g a ni za t i ons a nd
Tr i b a l IV-D pr og r a ms ; a nd pa r t i c i pa t e i n a ll a c t i v i t i e s c onv e ne d b y t h e
De pa r t me nt 's Tr i b a l Li a i s on r e la t e d t o t r i b a l i s s u e s .
2) Ma y d e v e lop a Me mor a nd u m of Und e r s t a nd i ng (MOU) w i t h i nd i v i d u a l
Tr i b a l TANF pr og r a ms t o e s t a b li s h pr oc e d u r e s f or r e f e r r i ng Tr i b a l TANF
r e c i pi e nt s t o t h e LCSA a nd t o me mor i a li ze t h e e xpe c t a t i ons of b ot h t h e
Tr i b a l TANF pr og r a m a nd t h e LCSA. Th i s a g r e e me nt mu s t b e s u b mi t t e d
t o t h e De pa r t me nt pr i or t o e na c t me nt f or a ppr ov a l.
3 ) Ma y d e v e lop MOUs w i t h f e d e r a lly r e c og ni ze d t r i b e s , pu r s u a nt t o t h e Fu ll
Fa i t h a nd Cr e d i t f or Ch i ld Su ppor t Or d e r s Ac t (FFCCSOA) w h i c h
s pe c i f i c a lly a ppli e s t o Ind i a n Cou nt r y (a s d e f i ne d b y Ti t le 18 USC
1151), a s w e ll a s St a t e s of t h e Uni t e d St a t e s , t h e Di s t r i c t of Colu mb i a ,
t h e Commonw e a lt h of Pu e r t o Ri c o, a nd U. S. t e r r i t or i e s a nd pos s e s s i ons ,
t o r e c og ni ze a nd e nf or c e e a c h ot h e r 's v a li d c h i ld s u ppor t or d e r s , i . e . ,
or d e r s e nt e r e d w i t h a ppr opr i a t e s u b je c t ma t t e r a nd pe r s ona l ju r i s d i c t i on.
Th e FFCCSOA r e q u i r e s t h e a ppr opr i a t e pa r t i e s of s u c h ju r i s d i c t i on t o:
a ) Enf or c e a c c or d i ng t o i t s t e r ms a c h i ld s u ppor t or d e r ma d e
c ons i s t e nt ly w i t h FFCCSOA b y a c ou r t or a g e nc y of a not h e r St a t e .
b ) Not s e e k or ma ke a mod i f i c a t i on of s u c h a n or d e r e xc e pt i n
a c c or d a nc e w i t h FFCCSOA.
F. Ou t r e a c h Pr og r a m
1) Ma ke a ll Ti t le IV-D ou t r e a c h ma t e r i a ls pr ov i d e d b y t h e De pa r t me nt a v a i la b le t o
t h e pu b li c .
2) Ini t i a t e ou t r e a c h pr og r a ms t o i nf or m t h e pu b li c of t h e a v a i la b i li t y of
Ti t le IV-D s e r v i c e s t o t h e g e ne r a l pu b li c .
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G. Ombudsperson Program
1) Have i n place an Ombudsperson who i s responsi ble f or t he
i mplement at i on of a program t o provi de assi st ance t o CPs and NCPs,
employers and t he publi c on i nq ui ri es regardi ng t he chi ld support
program, local complai nt resolut i on process and t he st at e heari ng
process. The Ombudsperson shall be t he li ai son wi t h t he Depart ment f or
all i ssues relat i ng t o t he Ombudsperson program. The Ombudsperson
shall revi ew complai nt act i vi t y, i dent i f y syst emi c i ssues, and make
recommendat i ons t o t he LCSA's Ti t le IV-D Di rect or f or i mprovement of
servi ces t o cust omers.
2) Use t he Ombudsperson as t he desi gnat ed St at e Heari ng Coordi nat or f or
t he purpose of managi ng t he heari ng schedule, securi ng t he heari ng si t e,
cont ract i ng and act i ng as t he cont act person f or t he complai nant and
li ai son wi t h t he St at e Heari ng Of f i ce.
H. Complai nt Resolut i on Program and St at e Heari ng Process
M ai nt ai n a complai nt resolut i on program and st at e heari ng process as set f ort h i n FC
17800 et seq ., and as speci f i ed i n Ti t le 22 CCR 120204. The LCSA shall:
1) M ai nt ai n t he complai nt resolut i on process and seek t o resolve all
complai nt s wi t hi n 30 days. Complai nt i nvest i gat ors shall cont act t he
cust omer and at t empt t o resolve complai nt s t o t he sat i sf act i on of t he
cust omer consi st ent wi t h t he st at ut es, regulat i ons, poli ci es and di rect i ves
governi ng t he Ti t le IV-D program. The LCSA Di rect or may ext end t he
peri od f or resolut i on of t he complai nt an addi t i onal 30 days i n accordance
wi t h t he regulat i ons adopt ed pursuant t o FC 17804.
2) Accurat ely t rack and report , i n a t i mely manner, any complai nt s i n t he
Depart ment 's complai nt resolut i on t racki ng syst em.
3) Work wi t h t he Depart ment t o f aci li t at e resolut i on of any complai nt s as
needed.
4) Cont i nue t o work wi t h cust omers t o resolve i ssues even i f t he cust omer
req uest ed a st at e heari ng.
I. Wri t s and Appeals
1) Acknowledges t hat any deci si on by an appellat e court regardi ng t he conduct of
chi ld support can have broad appli cat i on t o st at e chi ld support poli cy, all LCSAs,
and t he Depart ment .
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2) Acknowledges t h a t a ny proposa l t o pursue a wri t or a ppea l of a court ' s deci si on
i n a Ti t le IV-D ca se, wh et h er pursued by t h e st a ff of t h e LCSA or t h e At t orney
Genera l' s Offi ce on beh a lf of t h e LCSA, sh a ll fi rst be revi ewed by t h e Appella t e
Advi sory Commi t t ee for a recommenda t i on t o t h e Depa rt ment . Consi st ent wi t h
t h e a ut h ori t y est a bli sh ed i n FC 17304(b), a wri t or a ppea l sh a ll not be fi led,
unless a pproved by t h e Depa rt ment . However, t h i s provi si on i s not i nt ended t o
prevent a ny a ct i on by a count y counsel, or pri va t e counsel h i red t o a ct i n t h e
sa me ca pa ci t y a s a count y counsel, t o defend t h e count y from a ny a ct i on for
da ma ges, i ncludi ng sa nct i ons. Th e LCSA, wh en i nformed of such a ct i on bei ng
t a ken by t h e count y counsel or pri va t e counsel, sh a ll i nform t h e Depa rt ment
wh en t h e a ct i on i s rela t ed t o a ch i ld support ma t t er.
J . Da t a Report i ng
1) To t h e ext ent rea sona bly fea si ble, submi t complet e, a ccura t e, a nd t i mely
fi na nci a l a nd st a t i st i ca l i nforma t i on a nd da t a a s req ui red by federa l a nd
st a t e la ws a nd regula t i ons, poli ci es a nd di rect i ves.
2) Ensure da t a i nput i s a ccura t e t o reflect a ct i ons i n t h e ca se a nd t o ensure
st a t ewi de consi st ency t o t h e ext ent rea sona bly fea si ble, i nforma t i on
ent ered i nt o CSE sh a ll be a s di rect ed by t h e Depa rt ment i n a t i mely
ma nner, a s follows:
a ) Form CS 1257, ent er i nt o CSE ea ch mont h t h e number of full-t i me
eq ui va lent st a ff (FTEs) i ncludi ng pa rt-t i me a nd cont ra ct ed st a ff a s
di rect ed by t h e Depa rt ment .
b) Form CS 356 (Loca l Ch i ld Support Agency Admi ni st ra t i ve Expense
Cla i m Sch edule a nd Cert i fi ca t i on) by t h e 15t h of J a nua ry, Apri l, J uly
a nd Oct ober unless ot h erwi se di rect ed by t h e Depa rt ment .
3) Ti mely provi de a ny ot h er i nforma t i on or report req ui red by t h e Depa rt ment .
K. Da t a Report i ng Records Ret ent i on
M a i nt a i n a ll fi na nci a l records, support i ng document s, st a t i st i ca l document s a nd ot h er
records pert i nent t o a n a dmi ni st ra t i ve expense cla i m for a peri od of four yea rs a nd
four mont h s commenci ng on t h e la st da y of t h e q ua rt er i n wh i ch t h e cost s were
cla i med, unless t h e cla i m i s subj ect t o a n open federa l or st a t e a udi t , ci vi l li t i ga t i on, or
a court order t h a t ext ends t h e ret ent i on peri od. If a cla i m i s subj ect t o a n open
federa l or st a t e a udi t , ci vi l li t i ga t i on, or court order t h a t req ui res ext ended ret ent i on,
t h e LCSA sh a ll ma i nt a i n t h e records t h a t support t h e cla i m unt i l t h e a udi t i s complet e,
t h e court ca se i s closed, or a court ordered ext ensi on of t h e ret ent i on peri od expi res.
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L. Data Re l i ab i l i ty
1) In c o l l ab o r ati o n w i th th e De par tme n t, take al l ste ps n e c e ssar y , i n c l u d i n g
th e i mpl e me n tati o n o f r e q u i r e d c o r r e c ti v e ac ti o n s, to e n su r e th e ac c u r ac y
o f al l d ata, i n c l u d i n g d ata e n te r e d i n to CSE, an d c o mpl i an c e w i th fe d e r al
an d state d ata r e l i ab i l i ty stan d ar d s.
2) Co n d u c t q u ar te r l y d ata r e l i ab i l i ty r e v i e w s an d par ti c i pate i n o th e r d ata
r e l i ab i l i ty e ffo r ts c o n si ste n t w i th De par tme n t d i r e c ti v e s to e n su r e th e
mai n te n an c e o f c o mpl e te an d r e l i ab l e d ata i n ac c o r d an c e w i th th e
stan d ar d s se t fo r th b y th e fe d e r al i n c e n ti v e fu n d i n g sy ste m.
3) Par ti c i pate i n al l an n u al fe d e r al d ata r e l i ab i l i ty au d i t ac ti v i ti e s as n e e d e d ,
i n c l u d i n g , b u t n o t l i mi te d to th e fo l l o w i n g : 1) v al i d ate d ata i n th e c ase s
th at ar e par t o f th e sampl e se l e c te d b y th e fe d e r al au d i to r s; 2) su b mi t an y
r e l ate d q u e sti o n s to th e De par tme n t; 3) atte n d c o n fe r e n c e c al l s to
d i sc u ss q u e sti o n s; 4) asse mb l e an d pr o v i d e an y h ar d c o py c ase
d o c u me n tati o n r e q u i r e d , an d i mag e su c h d o c u me n ts to th e e xte n t
fe asi b l e to e n su r e av ai l ab i l i ty o f d o c u me n ts i n CSE; 5) w o r k w i th th e
De par tme n t to ad d r e ss an d r e so l v e i ssu e s w i th pr o b l e m c ase s; an d 6)
w o r k w i th th e De par tme n t to ad d r e ss an d r e so l v e an y c ase v ar i an c e s as
i d e n ti fi e d b y th e fe d e r al au d i to r s.
4) Al l o w fe d e r al an d state au d i to r s to c o n d u c t r e q u i r e d au d i ts to asse ss
c o mpl e te n e ss, ac c u r ac y , r e l i ab i l i ty , an d se c u r i ty o f d ata u se d i n
c al c u l ati n g th e pe r fo r man c e i n d i c ato r s. Th i s i n c l u d e s, b u t i s n o t l i mi te d
to , th e fo l l o w i n g :
a) Al l o w au d i to r s, i n c l u d i n g , b u t n o t l i mi te d to , th o se fr o m De par tme n t o f
Fi n an c e , Bu r e au o f State Au d i ts, an d c o n tr ac t au d i to r s as pr e sc r i b e d
b y th e De par tme n t, ac c e ss to al l r e q u e ste d i n fo r mati o n i n o r d e r to
c o n d u c t au d i ts/r e v i e w s i n c l u d i n g , b u t n o t l i mi te d to , d ata r e l i ab i l i ty
au d i ts, ad mi n i str ati v e an d e xpe n d i tu r e c l ai m r e v i e w s, an d In te r n al
Re v e n u e Se r v i c e Safe g u ar d r e v i e w s.
b ) Pr o v i d e to i n d e pe n d e n t au d i to r s, n e c e ssar y c ase r e c o r d s to c o mpl y
w i th th e Si n g l e Au d i t Ac t Ame n d me n ts o f 1996 an d r e v i se d Offi c e o f
Man ag e me n t an d Bu d g e t (OMB) Ci r c u l ar A-133, " Au d i ts o f State s,
Lo c al Go v e r n me n ts, an d No n -Pr o fi t Or g an i zati o n " ac c e ss to
n e c e ssar y c ase an d fi n an c i al r e c o r d s (Ti tl e 45 CFR 92. 26).
M. Pe r fo r man c e Impr o v e me n t
Impl e me n t a pe r fo r man c e man ag e me n t pl an , u n d e r th e d i r e c ti o n o f th e De par tme n t,
w h i c h sh al l i n c l u d e , at a mi n i mu m, al l o f th e fo l l o w i n g :
/ ~~
15 J
1) An annual p lan t h at i s ali g ne d w i t h t h e St at e St r at e g i c Plan and g oals
e s t ab li s h e d b y DCSS i n c ollab or at i on w i t h t h e LCSA.
2) Imp le me nt at i on of ac t i ons ne c e s s ar y t o p r omot e t h e d e li v e r y of e nh anc e d
p r og r am s e r v i c e s and i mp r ov e d p e r f or manc e .
3) An ong oi ng s e lf -as s e s s me nt p r oc e s s t h at e v aluat e s p r og r e s s i n ac h i e v i ng
p e r f or manc e i mp r ov e me nt and c omp li anc e w i t h p r og r am r e qui r e me nt s .
4) Re g ular and ong oi ng ov e r s i g h t b y t h e De p ar t me nt , i nc lud i ng ons i t e r e v i e w s and
t h e p r ov i s i on of t e c h ni c al as s i s t anc e .
N. Cor r e c t i v e Ac t i on and Pe r f or manc e Imp r ov e me nt Plans
De v e lop and i mp le me nt a c or r e c t i v e ac t i on p lan, as r e qui r e d b y t h e De p ar t me nt and / or
t h e f e d e r al g ov e r nme nt , f or any ar e a of nonc omp li anc e i d e nt i f i e d b y a f e d e r al or s t at e
aud i t , or s t at e p r og r am or loc al r e v i e w or as s e s s me nt , or r e s ult i ng f r om any c ond i t i ons
of p r og r am d e f i c i e nc i e s as may b e r e qui r e d b y t h e De p ar t me nt p ur s uant t o FC
17602.
O. Inf or mat i on Se c ur i t y and Pr i v ac y Pr ot e c t i on
1) Imp le me nt p oli c i e s and p r oc e d ur e s c ons i s t e nt w i t h t h e Inf or mat i on Se c ur i t y
Manual (ISM) t o e ns ur e Ch i ld Sup p or t c us t ome r i nf or mat i on i s s e c ur e and
p r ot e c t e d f r om i nt e nt i onal and uni nt e nt i onal mi s us e or e xp os ur e . Cont r ols
i nc lud e b ut ar e not li mi t e d t o:
a) Li mi t ac c e s s , us e or d i s c los ur e of c onf i d e nt i al c h i ld s up p or t i nf or mat i on t o
p ur p os e s d e s c r i b e d i n Ti t le 42 USC 653a (~, (g ) and (h ); Ti t le 45 CFR
302.35, 307.10, 307.11, 307.13 and FC 17212.
b ) Inc lud e t h e De p ar t me nt s Inf or mat i on Conf i d e nt i ali t y and Pr ot e c t i on
Claus e i n any Me mor and um of Und e r s t and i ng or c ont r ac t d e f i ni ng
ac c e s s , us e r d i s c los ur e , and d i s p os al of c onf i d e nt i al c h i ld s up p or t
i nf or mat i on b y t h i r d p ar t y or g ani z at i ons .
c ) Ens ur e p e r s onally i d e nt i f yi ng i nf or mat i on s uc h as name , s oc i al
s e c ur i t y numb e r , p h ys i c al d e s c r i p t i on, h ome ad d r e s s , h ome
t e le p h one numb e r , e d uc at i on, f i nanc i al mat t e r and me d i c al or
e mp loyme nt h i s t or y i d e nt i f yi ng any c h i ld s up p or t c us t ome r not b e
s ub je c t t o p ub li c d i s c los ur e t o any c ommi t t e e or le g i s lat i v e b od y,
ne w s me d i a, or ad v oc at e g r oup .
d ) Comp ly w i t h t h e c onf i d e nt i ali t y p r ov i s i ons of FC 17212 (Ens ur i ng
t h e Conf i d e nt i ali t y of Sup p or t Enf or c e me nt Re c or d s ), and Ti t le 22
CCR Sub c h ap t e r 1, Ar t i c le 5, 111430-111440.
~\
16
e) Comply w i t h pr ov i s i on s of IRS Pu b li c a t i on 1075 t o r es t r i c t d i s c los u r e
of fed er a l t a x i n for ma t i on . 2) M a i n t a i n Bu s i n es s Con t i n u i t y
M a n a gemen t Pla n s (BCM Ps ) t o en s u r e a ppr opr i a t e lev el of s er v i c e
c on t i n u i t y. BCM Ps s h a ll b e t es t ed a n n u a lly w i t h t es t r es u lt s pr ov i d ed
a t t h e t i me Pla n s a r e s u b mi t t ed t o t h e Depa r t men t .
3) Upd a t e Sec u r i t y Ac t i v i t y Repor t s (SARs ) a n n u a lly a n d pr ov i d e u pd a t ed
d oc u men t s t o t h e Depa r t men t .
4) En s u r e t h a t a ll s t a ff r ec ei v es a n n u a l s ec u r i t y a n d pr i v a c y a w a r en es s
t r a i n i n g i n c olla b or a t i on w i t h DCSS.
5) En s u r e t h a t a c c es s t o i n for ma t i on , i n c lu d i n g b u t n ot li mi t ed t o t h a t
pr ov i d ed b y IRS, DM V, M EDS, Ti t le IV-A or EDD-pr ov i d ed r es ou r c es , i s
c on s i s t en t w i t h t h e t er ms a n d c on d i t i on s of a gr eemen t s ma d e w i t h t h e
a gen c i es pr ov i d i n g i n for ma t i on .
6) Comply w i t h i n for ma t i on s ec u r i t y i n c i d en t ma n a gemen t i n a c c or d a n c e
w i t h t h e r equ i r emen t s li s t ed i n ISM 3100 In c i d en t M a n a gemen t St a n d a r d
a n d c ooper a t e w i t h DCSS t o effec t i v ely r es pon d a n d mi t i ga t e a ll
i n c i d en t s .
P. Bon d i n g
1) Pr ov i d e a s u r et y b on d a ga i n s t los s es r es u lt i n g fr om employee d i s h on es t y
for ev er y per s on w h o h a s r ec ei pt of a n d / or d i s b u r s es , h a n d les , or
ot h er w i s e h a s a c c es s t o a n y Ti t le IV-D fu n d s .
2) Es t a b li s h s u r et y b on d s i n a mou n t s s u ffi c i en t t o pr ot ec t t h e c ou n t y a ga i n s t
los s fr om employee d i s h on es t y.
3) En s u r e c ompli a n c e w i t h t h es e b on d i n g r equ i r emen t s b y a n y ot h er pu b li c
or pr i v a t e a gen c y w h er e a pla n of c ooper a t i on or pu r c h a s e of s er v i c e
a gr eemen t i s es t a b li s h ed i n v olv i n g a n y c a s h h a n d li n g a n d / or a c c ou n t i n g
fu n c t i on .
Bon d i n g r equ i r emen t s ma y b e s a t i s fi ed b y a c ou n t y's a ppr ov ed s elf-b on d i n g or s elf-
i n s u r a n c e pr ogr a m a d equ a t e t o c ov er a n y los s of c h i ld s u ppor t fu n d s fr om employee
d i s h on es t y. In n o c a s e s h a ll a s elf-b on d i n g or s elf-i n s u r a n c e pr ogr a m r ed u c e or li mi t
t h e li a b i li t y of t h e c ou n t y or t h e LCSA for los s es of c h i ld s u ppor t c ollec t i on s . An y s elf-
b on d i n g or s elf-i n s u r a n c e pr ogr a m s h a ll r equ i r e a n a ppr opr i a t e c ou n t y offi c i a l t o c er t i fy
a s follow s : "Th i s c ou n t y i s s elf-b on d ed or s elf-i n s u r ed for a n a mou n t a d equ a t e t o
c ov er a n y los s of c h i ld s u ppor t fu n d s fr om employee d i s h on es t y. "
17
1
IV. FISCAL ADMINISTRATION
In accordan ce w i t h f ederal an d s t at e l aw s , reg u l at i on s , p ol i ci es an d di rect i v es , t h e
LCSA s h al l carry ou t t h e f i s cal act i v i t i es des cri bed h erei n .
Accou n t i n g an d Record Keep i n g
1) Hav e i n p l ace an d m ai n t ai n accou n t i n g s t an dards an d s y s t em s con s i s t en t
w i t h u n i f orm accou n t i n g p rocedu res p res cri bed by f ederal an d s t at e
requ i rem en t s . Th es e s t an dards con f orm t o Gen eral l y Accep t ed
Accou n t i n g Pri n ci p l es (GAAP) es t abl i s h ed by t h e Am eri can In s t i t u t e of
Cert i f i ed Pu bl i c Accou n t an t s .
2) Mai n t ai n accou n t i n g an d f i s cal record keep i n g s y s t em s s u f f i ci en t t o
en s u re t h at cl ai m s f or av ai l abl e f u n ds are s u bm i t t ed i n accordan ce w i t h
ap p l i cabl e f ederal an d s t at e requ i rem en t s an d ret ai n s u ch records as
requ i red by ap p l i cabl e f ederal an d s t at e reg u l at i on s .
3) Hav e p ol i ci es an d p rocedu res t o en s u re t i m el y t racki n g an d m on i t ori n g of
exp en di t u res com p ared t o bu dg et ed/ al l ocat ed am ou n t s .
4) Mai n t ai n a cop y of t h e St at e Con t rol l er' s Of f i ce (SCO) ap p rov ed
cou n t y w i de cos t al l ocat i on p l an as requ i red by OMB Ci rcu l ar A-87 t h at
i den t i f i es an d des cri bes t h e m et h ods an d p rocedu res es t abl i s h ed f or
p rop erl y ch arg i n g cos t s of adm i n i s t rat i on , s erv i ces , an d t rai n i n g act i v i t i es ;
es t i m at ed cos t s ; t h e bas i s u s ed f or al l ocat i n g v ari ou s p ool s of cos t s t o
p rog ram s an d act i v i t i es ; an d ot h er s u ch i n f orm at i on n eces s ary t o
docu m en t t h e cou n t y ' s cos t al l ocat i on m et h ods an d p rocedu res . Th e
cou n t y cos t al l ocat i on p l an an d cl ai m s f or f ederal f u n ds s h al l con f orm t o
Dep art m en t reg u l at i on s , p rocedu res , an d di rect i v es .
5) Al l ow f ederal , s t at e, or con t ract au di t ors t o con du ct requ i red au di t s t o
as s es s com p l et en es s , rel i abi l i t y , an d s ecu ri t y of f i n an ci al dat a, an d t h e
accu racy of t h e rep ort i n g s y s t em s u s ed i n rep ort i n g t h at dat a.
6) Mai n t ai n cas h bas i s cl ai m i n g . Cas h cl ai m i n g requ i rem en t s f or rep ort i n g
cos t s are as f ol l ow s :
a) A con t i n u ou s cas h f l ow bas i s f or rep ort i n g cos t s on t h e Adm i n i s t rat i v e
Exp en s e Cl ai m (AEC CS356).
bj ~om p i i an ce w i i n Gen erai i y Accep i ed Accou n t i n g r~ri n ci p i es an d t h e SCv ' s
Accou n t i n g St an dards an d Procedu res f or Cal i f orn i a Cou n t i es .
Each LCSA i s r e s p o n s i b l e f o r de ve l o p i n g an d m ai n t ai n i n g i t s o wn i n t e r n al f i s cal
p r o ce dur e s wi t hi n t he s e p ar am e t e r s .
Se p ar at i o n o f Cas h Han dl i n g an d Acco un t i n g
The LCSA s hal l ado p t an d e n f o r ce f e de r al , s t at e an d l o cal p r o ce dur e s t o p r e ve n t p e r s o n s
who han dl e cas h r e ce i p t s o f s up p o r t p aym e n t s f r o m p ar t i ci p at i n g i n acco un t i n g f un ct i o n s
t hat wo ul d al l o w t he m i s us e o f s uch r e ce i p t s . Thi s r e s p o n s i b i l i t y e n co m p as s e s t he
i de n t i f i cat i o n o f ap p l i cab l e l aws , r e gul at i o n s , p o l i ci e s an d t he e s t ab l i s hm e n t o f i n t e r n al
co n t r o l s de s i gn e d t o p r o vi de r e as o n ab l e as s ur an ce t hat t he LCSA co m p l i e s wi t h
e s t ab l i s he d f e de r al , s t at e an d l o cal l aws , r e gul at i o n s , p o l i ci e s an d di r e ct i ve s . The LCSA
m us t al s o co m p l y wi t h t he s t at e an d co un t y Adm i n i s t r at i o n Man ual , G e n e r al l y Acce p t e d
G o ve r n m e n t Audi t i n g St an dar ds an d G AAP.
Budge t i n g an d An n ual Al l o cat i o n Pr o ce s s
1) Have m e chan i s m s i n p l ace t o e f f e ct i ve l y p l an f o r an d de ve l o p an an n ual
b udge t ; e xe cut e t he an n ual b udge t i n acco r dan ce wi t h p r o gr am p r i o r i t i e s ,
ap p r o p r i at e an d al l o wab l e co s t s , an d r e p o r t i n g r e q ui r e m e n t s ; an d t r ack ,
m o n i t o r an d adj us t , as n e ce s s ar y, e xp e n di t ur e s t hr o ugho ut t he ye ar t o
o p e r at e wi t hi n am o un t s al l o cat e d b y t he De p ar t m e n t .
2) Bui l d an an n ual b udge t t hat r e f l e ct s ho w t he LCSA wi l l s p e n d i t s chi l d
s up p o r t p r o gr am al l o cat i o n f o r t he up co m i n g s t at e f i s cal ye ar .
3) Ide n t i f y an d s ub m i t t o t he De p ar t m e n t , i n a t i m e l y m an n e r , n e w f un di n g
n e e ds f o r t he up co m i n g b udge t ye ar t hr o ugh t he Budge t Di s p l ay p r o ce s s
an d/ o r i m m e di at e l y up o n i de n t i f i cat i o n o f addi t i o n al n e e ds b y wr i t t e n
s ub m i s s i o n t o t he De p ut y Di r e ct o r o f t he Adm i n i s t r at i ve Se r vi ce s Di vi s i o n .
4) Sub m i t , up o n r e q ue s t f r o m t he De p ar t m e n t , e xp e n di t ur e p r o j e ct i o n s
n e ce s s ar y t o as s e s s s p e n di n g t r e n ds an d p at t e r n s s t at e wi de .
5) Sub m i t f i s cal i n f o r m at i o n n e ce s s ar y t o t i m e l y an d accur at e l y de ve l o p t he
an n ual G o ve r n o r 's Budge t f o r t he Chi l d Sup p o r t Pr o gr am .
6) Re f i n e t he LCSA's p r o p o s e d b udge t p l an as n e ce s s ar y t o o p e r at e wi t hi n
t he am o un t s i n cl ude d wi t hi n t he De p ar t m e n t s Fi n al Al l o cat i o n l e t t e r .
7) En s ur e t hat an i m p l e m e n t at i o n p l an i s i n cl ude d i n t he LCSA's f i n al an n ual
b udge t f o r an y s p e ci al f un di n g t hat i s r e ce i ve d t o acco m p l i s h s p e ci f i c
t as k s .
8) Co m p l y wi t h f e de r al an d s t at e r e q ui r e m e n t s i n cl udi n g OMB Ci r cul ar A-87
r e q ui r e m e n t s t o o b t ai n p r i o r wr i t t e n ap p r o val f o r e xp e n di t ur e s f r o m t he
19 ~~
Department f o r any c o ntrac ts , purc has e o rd ers , o r leas e agreements
as s o c i ated w i th pro gram c o s ts that are i n exc es s o f $100, 000.
9) Ob tai n w ri tten appro val f ro m the SCO f o r the Co untyw i d e Co s t Allo c ati o n
Plan.
10) Ob tai n pri o r w ri tten appro val f ro m the Department f o r equi pment and
c api tal expend i tures as d ef i ned i n Ti tle 2 CFR, Part 225, Append i x B
(OMB Ci rc ular A87).
20 ~ v
V. AUTOMATION COOPERATION
This se c t io n de fin e s t he LCSA r e sp o n sib il it ie s in r e gar d t o st at e wide c hil d sup p o r t
aut o mat io n ac t iv it ie s an d r e sp o n sib il it ie s, an d t he av ail ab il it y o f aut o mat io n fun din g fo r t he
LCSA, p ur suan t t o WIC 10081.
The LCSA shal l c o mp l y wit h al l fe de r al an d st at e l aws, r e gul at io n s, p o l ic ie s an d dir e c t iv e s
whic h in c l ude , b ut ar e n o t l imit e d t o , main t ain in g an o r gan iz at io n al st r uc t ur e an d suffic ie n t
st aff t o e ffic ie n t l y an d e ffe c t iv e l y admin ist e r an d sup e r v ise al l o f t he aut o mat io n fun c t io n s
fo r whic h it is r e sp o n sib l e un de r t he Tit l e IV-D St at e Pl an an d o t he r fe de r al an d st at e
aut o mat io n r e quir e me n t s.
In o r de r t o r e c e iv e fun din g fo r e l e c t r o n ic dat a p r o c e ssin g (EDP), t he LCSA must c o mp l y
wit h t he De p ar t me n t r e quir e me n t s an d p o l ic ie s as dir e c t e d b y t he De p ar t me n t an d c o mp l y
t ime l y wit h c han ge s an d t he De p ar t me n t aut o mat io n r e quir e me n t s.
The LCSA must me e t man dat e d r e quir e me n t s fo r main t e n an c e o f t he De p ar t me n t
aut o mat io n sy st e ms b y p r o v idin g n e c e ssar y c o un t y l e v e l aut o mat io n sup p o r t t o e n sur e
t he c o n t in ue d main t e n an c e an d o p e r at io n c o n sist e n t wit h t he De p ar t me n t Op e r at io n al
Re c o v e r y Pl an un l e ss suc h sup p o r t is p r o v ide d un de r t he ir de fin e d o p t io n as an Op t io n 1
o r in p ar t as an Op t io n 2 LCSA.
El e c t r o n ic Dat a Pr o c e ssin g Main t e n an c e an d Op e r at io n s (EDP- M&O) Co n t r ac t s
The LCSA shal l sub mit t o t he De p ar t me n t , p r io r t o e xe c ut io n , al l p r o p o se d EDP c o n t r ac t s
fo r c hil d sup p o r t e xc e e din g $1, 000, 000. If ap p r o v e d b y t he De p ar t me n t , t he p r o p o se d
c o n t r ac t s wil l b e fo r war de d t o t he Admin ist r at io n fo r Chil dr e n an d Famil ie s fo r ap p r o v al .
In addit io n , al l c o n t r ac t ame n dme n t s, t hat e xc e e d t he $1, 000, 000 t hr e sho l d an d/ o r e xt e n d
t he p e r io d o f p e r fo r man c e fo r mo r e t han 60 day s, must al so b e sub mit t e d t o t he
De p ar t me n t fo r p r io r fe de r al an d st at e ap p r o v al .
LCSA Sy st e ms Se c ur it y
The LCSA is r e quir e d t o e st ab l ish, imp l e me n t an d e n fo r c e in fo r mat io n se c ur it y p r o t o c o l s
c o n sist e n t wit h t he DCSS In fo r mat io n Se c ur it y Man ual , IRS Pub 1075 an d o t he r r e l e v an t
in fo r mat io n se c ur it y aut ho r it y suc h as st at e an d fe de r al l aw o r r e c o gn iz e d n at io n al
st an dar ds.
21
~~~
VI. CIVIL RIGHTS
The Department and the LCSA s hal l adhere to the f o l l o w i ng c i v i l ri g hts requi rements :
The LCSA s hal l hav e a des i g nated c i v i l ri g hts o f f i c er to s erv e as the i ni ti al po i nt o f c o ntac t
f o r c i v i l ri g hts c o mpl ai nts and to i mpl ement the c i v i l ri g hts pro v i s i o ns o f thi s POC.
Purpo s e
The Ti tl e IV-D pro g ram s hal l be o perated i n ac c o rdanc e w i th the pro v i s i o ns o f Ti tl e VI and
Ti tl e VII o f the Ci v i l Ri g hts Ac t o f 1964, as amended; 504 o f the Rehabi l i tati o n Ac t o f
1973, as amended; the Ag e Di s c ri mi nati o n Ac t o f 1975, as amended; Ti tl e II o f the
Ameri c ans w i th Di s abi l i ti es Ac t o f 1990, and o ther appl i c abl e f ederal and s tate l aw s ,
reg ul ati o ns , po l i c i es and di rec ti v es pro hi bi ti ng di s c ri mi nati o n o n the bas i s o f s ex, rac e,
c o l o r, rel i g i o n, anc es try, nati o nal o ri g i n, di s abi l i ty, medi c al c o ndi ti o n, g eneti c i nf o rmati o n,
mari tal s tatus , o r s exual o ri entati o n. Admi ni s trati v e pro c edures that s ubj ec t i ndi v i dual s to
di s c ri mi nato ry treatment o r def eat the o bj ec ti v es o f thes e l aw s are pro hi bi ted.
Sc o pe
The po l i c i es and pro c edures o f the Department f o r c o mpl yi ng w i th appl i c abl e c i v i l ri g hts
l aw s and i mpl ementi ng reg ul ati o ns s hal l appl y to the LCSA. The LCSA s hal l o btai n
w ri tten as s uranc es o f c o mpl i anc e f ro m any v endo r, c o ntrac to r, c o ns ul tant, o r o ther
ag enc y o r pro v i der o f s erv i c es parti c i pati ng i n the Ti tl e IV-D pro g ram thro ug h ag reement
w i th the LCSA.
Di s s emi nati o n o f Inf o rmati o n
The LCSA s hal l make av ai l abl e i nf o rmati o n reg ardi ng the pro v i s i o ns o f thi s part and i ts
appl i c abi l i ty to the Ti tl e IV-D pro g ram. Thi s i nf o rmati o n s hal l be made av ai l abl e i n a
manner nec es s ary to adv i s e i ndi v i dual s o f the pro tec ti o ns ag ai ns t di s c ri mi nati o n as s ured
them by appl i c abl e c i v i l ri g hts l aw s and reg ul ati o ns . Po s ters o n no ndi s c ri mi nati o n w hi c h
may be pro v i ded by the Department, the Cal i f o rni a State Pers o nnel Bo ard, o r the Federal
Equal Empl o yment Oppo rtuni ty Co mmi s s i o n, s hal l be po s ted pro mi nentl y i n al l LCSA
rec epti o n areas . In addi ti o n, the name(s ), addres s and tel epho ne number o f the
pers o ns ) i n the LCSA res po ns i bl e f o r i mpl ementi ng the c i v i l ri g hts pro v i s i o ns o f thi s POC
s hal l be po s ted.
Di s c ri mi nato ry Prac ti c es Pro hi bi ted
1) No pers o n s hal l be s ubj ec ted to di s c ri mi nati o n o n the bas i s o f s ex, rac e,
c ai ~ ~ , i ei i c ~ i ur, ai ~ c es ty, i ~ ~ ti o i ~ ai ui i g i i i , di s abi i i i y, i f 18Ci ICui CGi i dl ti c 7f i ,
g eneti c i nf o rmati o n, mari tal s tatus , o r s exual o ri entati o n. Metho ds o f
admi ni s trati o n o f Ti tl e IV-D pro g ram s erv i c es s hal l no t be uti l i z ed w hi c h
22
have the ef f ec t of s u b j ec ti n g i n d i vi d u al s to d i s c r i m i n ati on or d ef eati n g or
s u b s tan ti al l y i m p ai r i n g the ob j ec ti ves of p r otec ti n g c i vi l r i g hts .
2) In ad m i n i s ter i n g Ti tl e IV-D p r og r am s er vi c es , the LCSA m ay n ot, on the
b as i s of s ex, r ac e, c ol or , r el i g i on , an c es tr y , n ati on al or i g i n , d i s ab i l i ty ,
m ed i c al c on d i ti on , g en eti c i n f or m ati on , m ar i tal s tatu s , or s exu al
or i en tati on , d i r ec tl y or thr ou g h c on tr ac tu al , l i c en s i n g , or other
ar r an g em en ts :
a) Pr ovi d e s er vi c es to an i n d i vi d u al or g r ou p that i s d i f f er en t than that
p r ovi d ed to other s u n l es s n ec es s ar y to p r ovi d e other wi s e q u al i f i ed
i n d i vi d u al s or g r ou p s wi th eq u i tab l e Ti tl e IV-D p r og r am s er vi c es as
thos e p r ovi d ed to other s . The exc l u s i on of an i n d i vi d u al or g r ou p i s
n ot p r ohi b i ted when Ti tl e IV-D p r og r am s er vi c es ar e l i m i ted b y f ed er al
l aw or exec u ti ve or d er to a s p ec i f i c c l as s of i n d i vi d u al s or g r ou p .
b ) Den y an i n d i vi d u al an y Ti tl e IV-D p r og r am s er vi c es .
c ) Su b j ec t an i n d i vi d u al to s ep ar ate tr eatm en t i n an y m atter r el ated to
hi s/her r ec ei p t of an y Ti tl e IV-D p r og r am s er vi c es .
d ) Res tr i c t an i n d i vi d u al i n an y way i n the r ec ei p t of Ti tl e IV-D p r og r am
s er vi c es p r ovi d ed to other s .
e) Tr eat an i n d i vi d u al d i f f er en tl y , whether or n ot he/s he s ati s f i es an y
r eq u i r em en t or c on d i ti on whi c h i n d i vi d u al s m u s t m eet i n or d er to b e
p r ovi d ed Ti tl e IV-D p r og r am s er vi c es .
f l Us e c r i ter i a or m ethod s of ad m i n i s tr ati on that d ef eat or i m p ai r the
ob j ec ti ves of the Ti tl e IV-D p r og r am .
g ) Den y an i n d i vi d u al the op p or tu n i ty to b e a m em b er of an ad vi s or y
b oar d that i s an i n teg r al p ar t of an y p r og r am .
Cor r ec ti ve Ac ti on Req u i r em en ts
The LCSA s hal l take p os i ti ve s tep s to en s u r e the Ti tl e IV-D p r og r am i s ad m i n i s ter ed i n a
m an n er whi c h d oes n ot d i s c r i m i n ate on the b as i s of s ex, r ac e, c ol or , r el i g i on , an c es tr y ,
n ati on al or i g i n , d i s ab i l i ty , m ed i c al c on d i ti on , g en eti c i n f or m ati on , m ar i tal s tatu s , or s exu al
or i en tati on . Thi s r eq u i r es the LCSA to an al y ze c u r r en t p ol i c i es , p r ac ti c es , an d p r oc ed u r es
to d eter m i n e i f an y of thes e r es u l t i n the u n eq u al d el i ver y of s er vi c es to ap p l i c an ts or
r ec i p i en ts an d to take whatever m eas u r es ar e r eq u i r ed to p r ovi d e f or eq u al d el i ver y of
Ti tl e IV-D p r og r am s er vi c es .
2 3 a, ~
Compliance Requirements
The LCSA shall:
1) Cooperate by complying w ith the prov isions of this part and the Department
shall prov ide guidance to the LCSA to obtain compliance.
2) M aintain compliance records as specified in Title 22 CCR 111420 et seq.
(Records M anagement) so as to prov ide the Department and/ or the U.S.
Department of H ealth and H uman Serv ices w ith timely, complete, and accurate
compliance reports.
Accessibility of Facilities
Title 28 CFR Part 35 (Non-discrimination on the Basis of Disability in State and Local
Gov ernment Serv ices) and Appendix A of Title 28 CFR Part 36 (Standards for Accessible
Design) and Title 24 (California Building Standards Code) of the CCR contain the
regulations gov erning accessibility to public buildings and public accommodations for
indiv iduals w ith disabilities. When public areas, such as reception areas, w aiting rooms,
interv iew booths, public restrooms, employee restrooms, and public drink ing fountains are
prov ided, they shall be accessible to indiv iduals w ith disabilities and identified by the
international symbol of accessibility in compliance w ith Title 24 of the CCR. When
park ing is prov ided to the general public, it shall be accessible to indiv iduals w ith
disabilities pursuant to local ordinance and/ or Title 24 of the CCR.
Program Accessibility
The LCSA shall:
1) Ev aluate its policies, practices and procedures to ensure they do not
discriminate on the basis of disability.
2) Ensure the Title IV-D program is readily accessible to indiv iduals w ith
disabilities.
3) Giv e priority in choosing av ailable methods for meeting the accessibility
requirements to those methods offering programs and activ ities to
indiv iduals w ith disabilities in the most integrated setting appropriate.
4) Ensure that in the ev ent structural modifications are required to prov ide
program accessibility, these modifications conform to standards
approv ed by the California Department of General Serv ices, Office of the
Sta# e Arch; tect, ~~rsuant tc Title 24 cf the CSR end Title 28 CFR Pay 3F,
and Appendix A of Title 28 CFR Part 36.
5) Prov ide serv ices at an alternate accessible site w hen structural
modifications are not practical.
24
Auxiliary Aids and Services
Tit le 28 CFR 35.160 p ro vides: " ( a) A p ub lic ent it y sh all t ake ap p ro p riat e st ep s t o ensure
t h at co mmunicat io ns w it h ap p licant s, p art icip ant s, and memb ers o f t h e p ub lic w it h
disab ilit ies are as effect ive as co mmunicat io ns w it h o t h ers. ( b ) ( 1) A p ub lic ent it y sh all
furnish ap p ro p riat e auxiliary aids and services w h ere necessary t o affo rd an individual
w it h a disab ilit y an equal o p p o rt unit y t o p art icip at e in, and enjo y t h e b enefit s o f, a service,
p ro gram, o r act ivit y co nduct ed b y a p ub lic ent it y. ( 2) In det ermining w h at t yp e o f auxiliary
aid and service is necessary, a p ub lic ent it y sh all give p rimary co nsiderat io n t o t h e
request s o f t h e individual w it h disab ilit ies."
Th e LCSA sh all:
1) Pro vide auxiliary aids and services t o p ro vide effect ive co mmunicat io ns t o
p erso ns w it h h earing imp airment s, p erso ns w it h sp eech imp airment s, o r
p erso ns w it h visio n imp airment s w h ere necessary t o affo rd such p erso ns an
equal o p p o rt unit y t o p art icip at e in, and enjo y t h e b enefit s and services o f
p ro grams o r act ivit ies. Pursuant t o Tit le 28 CFR 35.104, auxiliary aids and
services include, b ut are no t limit ed t o , B raille mat erial, t ap ed t ext , qualified
int erp ret ers, large p rint mat erials, t eleco mmunicat io n devices fo r t h e deaf, and
o t h er effect ive aids and services fo r p erso ns w it h h earing imp airment s, visual
imp airment s, o r sp eech imp airment s. Co mp liance w it h t h e auxiliary and
services requirement s can b e acco mp lish ed t h ro ugh , b ut no t limit ed t o , t h e use
o f vo lunt eer services fro m co mmunit y o rganiz at io ns.
2) Pro vide an o p p o rt unit y fo r individuals w it h disab ilit ies t o request auxiliary aids
and services o f t h eir ch o ice. Th e LCSA sh all give p rimary co nsiderat io n t o t h e
request s o f individuals w it h disab ilit ies.
Pro visio ns fo r Services t o No n-English Sp eaking Perso ns
Th e LCSA sh all:
1) Pro vide effect ive co mmunicat io n b et w een ch ild sup p o rt p ro gram st aff and
cust o mers accessing o r inquiring ab o ut ch ild sup p o rt services. All
p erso ns, including Limit ed English Pro ficient ( LEP) p erso ns, w ill b e
p ro vided equal access t o t h e availab le services and info rmat io n ab o ut t h e
p ro gram. Services must b e delivered in w ays t h at reco gniz e individual
differences and are sensit ive t o cult ural differences. Effect ive
co mmunicat io n w it h LEP p erso ns sh all b e ach ieved t h ro ugh b ilingual
st aff o r co nt ract ed int erp ret ers/ t ranslat io n services and t ranslat ed w rit t en
mat erials.
2) Emp lo y a sufficient numb er o f qualified b ilingual p erso ns in p ub lic co nt act
p o sit io ns in t h e Tit le IV-D p ro gram serving a sub st ant ial numb er o f no n-
English sp eaking p erso ns. Th e det erminat io n o f w h at co nst it ut es
2 5 ~~
" q u a l i f i e d b i l i n g u a l pe rson s" sh a l l b e l e f t t o t h e d i sc re t i on of t h e LCSA.
Howe ve r, a t a mi n i mu m, t h e se q u a l i f i e d b i l i n g u a l pe rson s sh a l l h a ve t h e
l a n g u a g e sk i l l s n e c e ssa ry t o c ommu n i c a t e e f f e c t i ve l y a n d provi d e t h e
sa me l e ve l of i n f orma t i on a n d se rvi c e s t o n on -En g l i sh spe a k i n g pe rson s
a s i s provi d e d t o t h e c l i e n t popu l a t i on a t l a rg e .
a ) A " su b st a n t i a l n u mb e r of n on -En g l i sh spe a k i n g pe rson s" i s d e f i n e d a s
me mb e rs of a g rou p wh o e i t h e r d o n ot spe a k En g l i sh , or wh o a re
u n a b l e t o e f f e c t i ve l y c ommu n i c a t e i n En g l i sh b e c a u se i t i s n ot t h e i r
n a t i ve l a n g u a g e , a n d wh o c ompri se f i ve pe rc e n t (5%) or more of t h e
pe opl e se rve d b y t h e LCSA.
b ) A " su f f i c i e n t n u mb e r of q u a l i f i e d b i l i n g u a l pe rson s i n pu b l i c c on t a c t
posi t i on s" i s d e f i n e d a s t h e n u mb e r re q u i re d t o provi d e t h e sa me
l e ve l of se rvi c e s t o n on -En g l i sh spe a k i n g pe rson s a s i s a va i l a b l e t o
En g l i sh spe a k i n g pe rson s se e k i n g su c h se rvi c e s.
3) Provi d e q u a l i f i e d i n t e rpre t e rs on a t e mpora ry b a si s, u n t i l a su f f i c i e n t
n u mb e r of q u a l i f i e d b i l i n g u a l pe rson s a re e mpl oye d . Su c h q u a l i f i e d
i n t e rpre t e rs sh a l l h a ve su f f i c i e n t k n owl e d g e of t h e t e rmi n ol og y u se d i n t h e
Ti t l e IV-D prog ra m.
4) Ta k e wh a t e ve r st e ps a re n e c e ssa ry t o f u l f i l l t h e st a f f i n g re q u i re me n t
i n c l u d i n g : re a ssi g n i n g c u rre n t , e mpl oye d , q u a l i f i e d b i l i n g u a l pe rson s t o
pu b l i c c on t a c t posi t i on s; provi d i n g l a n g u a g e t ra i n i n g ; f i l l i n g va c a n c i e s wi t h
q u a l i f i e d b i l i n g u a l pe rson s; e st a b l i sh i n g a re c ru i t me n t prog ra m t h a t
i n c l u d e s u se of n on -En g l i sh me d i a ; a n d ot h e r a c t i on s a s a ppropri a t e .
5) Provi d e b i l i n g u a l se rvi c e s wh e n t h e pe rc e n t a g e of n on -En g l i sh spe a k i n g
pe rson s se rve d b y t h e LCSA i n t h e Ti t l e IV-D prog ra m i s more t h a n f i ve -
pe rc e n t (5%). Se rvi c e s t h a t me e t t h i s re q u i re me n t i n c l u d e , b u t a re n ot
l i mi t e d t o, u t i l i z a t i on of q u a l i f i e d i n t e rpre t e rs, q u a l i f i e d b i l i n g u a l pe rson s
e mpl oye d i n t h e LCSA, q u a l i f i e d i n t e rpre t e rs e mpl oye d b y ot h e r
a g e n c i e s, t e l e ph on e -b a se d i n t e rpre t a t i on se rvi c e s, or c ommu n i t y
re sou rc e s.
a ) Proc e d u re s sh a l l b e e st a b l i sh e d b y t h e LCSA f or provi d i n g e f f e c t i ve
t e l e ph on i c a n d f a c e -t o-f a c e c ommu n i c a t i on b e t we e n st a f f a n d n on -
En g l i sh spe a k i n g pe rson s, i n c l u d i n g t h e a va i l a b i l i t y of f re e
i n t e rpre t i ve se rvi c e s.
b ) Appl i c a n t s/ re c i pi e n t s ma y provi d e t h e i r own i n t e rpre t e r; h owe ve r, t h e
LCSA sh a l l n ot re q u i re t h e m t o d o so. On l y u n d e r e xt e n u a t i n g
c i rc u mst a n c e s, or a t t h e spe c i f i c re q u e st of t h e a ppl i c a n t re c i pi e n t ,
sh a l l t h e LCSA a l l ow a mi n or (u n d e r a g e 18) t o t e mpora ri l y a c t a s a n
i n t e rpre t e r.
.- " r
26
c) Ef f e ct i v e proce dure s sh a l l be e st a bl i sh e d by t h e LCSA t o re ce i v e a nd
q ui ck l y re sol v e compl a i nt s f rom non-Eng l i sh spe a k i ng pe rsons
re g a rdi ng t h e a v a i l a bi l i t y of i nt e rpre t e rs or t ra nsl a t e d ma t e ri a l s.
d) Al l i de nt i f i e d publ i c cont a ct st a f f sh a l l re ce i v e t ra i ni ng on a ppropri a t e
proce dure s f or prov i di ng se rv i ce s t o non-Eng l i sh spe a k i ng pe rsons t o
e nsure t h a t t h e i r ne e ds a re me t .
6) Post e d i nst ruct i ona l a nd di re ct i ona l si g ns i n t h e w a i t i ng a re a s a nd ot h e r
pl a ce s f re q ue nt e q by a subst a nt i a l numbe r of non-Eng l i sh spe a k i ng
a ppl i ca nt s/ re ci pi e nt s sh a l l be t ra nsl a t e d i nt o t h e a ppropri a t e non-Eng l i sh
l a ng ua g e s.
Ci v i l Ri g h t s Compl a i nt Proce dure
An i ndi v i dua l or a ut h ori z e d re pre se nt a t i v e ma y f i l e a compl a i nt a l l e g i ng di scri mi na t ory
t re a t me nt w i t h t h e LCSA, or w i t h t h e U. S. De pa rt me nt of H e a l t h a nd H uma n Se rv i ce s,
w i t h i n 180 da ys of t h e a l l e g e d di scri mi na t ory a ct , unl e ss t h e f i l i ng da t e i s e xt e nde d on
a ppe a l by t h e De pa rt me nt f or compl a i nt s f i l e d w i t h t h e LCSA; or by t h e U. S. De pa rt me nt
of H e a l t h a nd H uma n Se rv i ce s f or compl a i nt s f i l e d w i t h t h a t f e de ra l a g e ncy. For
compl a i nt s f i l e d w i t h t h e LCSA, t h e e xt e nsi on of t i me w i l l not e xce e d 90 da ys f ol l ow i ng t h e
e xpi ra t i on of t h e 180 da ys. An e xt e nsi on sh a l l onl y be g ra nt e d i f t h e i ndi v i dua l f i rst
obt a i ne d k now l e dg e of t h e f a ct s of t h e a l l e g e d v i ol a t i on a f t e r t h e e xpi ra t i on of 180 da ys
f rom t h e da t e of i t s a l l e g e d occurre nce .
1) Al l compl a i nt s of di scri mi na t ory t re a t me nt re ce i v e d by t h e De pa rt me nt w i l l
be re f e rre d t o t h e LCSA f or i nv e st i g a t i on.
2) Th e LCSA sh a l l not a ssi g n a n e mpl oye e t o i nv e st i g a t e a compl a i nt
i nv ol v i ng a ny a ct i on t a k e n by h i m/ h e r or by a ny e mpl oye e unde r h i s/ h e r
i mme di a t e supe rv i si on.
3) Th e LCSA sh a l l i nf orm t h e compl a i na nt of t h e ri g h t t o f i l e a compl a i nt w i t h
t h e U. S. De pa rt me nt of H e a l t h a nd H uma n Se rv i ce s w i t h i n 180 da ys of
t h e a l l e g e d di scri mi na t ory a ct .
4) Th e LCSA sh a l l i nf orm t h e compl a i na nt of t h e ri g h t t o a ppe a l a LCSA
de ci si on t o t h e De pa rt me nt w i t h i n 30 ca l e nda r da ys of t h e da t e of re ce i pt
of t h e LCSA's de ci si on.
5) Any corre ct i v e a ct i on de t e rmi ne d t o be ne ce ssa ry a s a re sul t of a n
i nv e st i g a t i on sh a l l be i ni t i a t e d by t h e LCSA w i t h i n 60 ca l e nda r da ys a f t e r
t h e i nv e st i g a t i on i s compl e t e .
27 ~~
6) Upon request by the Department, the LCSA shal l conduct f urther
i nv esti g ati on of any compl ai nt on appeal w i thi n the ti me speci f i ed by the
Department.
7) The Department and the LCSA are prohi bi ted f rom i nti mi dati ng ,
threateni ng , coerci ng or di scri mi nati ng ag ai nst any i ndi v i dual f or the
purpose of i nterf eri ng w i th any ri g ht or pri v i l eg e secured under appl i cabl e
Ci v i l Ri g hts l aw s or reg ul ati ons, or because he/she has made a
compl ai nt, testi f i ed, assi sted or parti ci pated i n any manner i n an
i nv esti g ati on, proceedi ng or heari ng . Wherev er possi bl e, the i denti ty of
the compl ai nant shal l be kept conf i denti al .
Procedure f or Ef f ecti ng Compl i ance
If there appears to be a f ai l ure or threatened f ai l ure to compl y w i th any of the ci v i l ri g hts
prov i si ons of the POC and the noncompl i ance cannot be corrected by i nf ormal means,
compl i ance w i th thi s part w i l l be ef f ected by taki ng f ormal acti on. If the LCSA f ai l s to
compl y w i th the requi rements of thi s or any other part of the POC, f i scal sancti ons or
other l eg al remedi es may be i nv oked i n accordance w i th, among other prov i si ons, FC
17604 or Gov ernment Code 11135 - 11139.5.
m
V II. NONPERFORMANCE
The Department may, at i ts d i s c reti o n, w i thho l d f ed eral and s tate f und s f o r f ai l ure to
c o mpl y w i th the terms and c o nd i ti o ns o f thi s POC.
Any o f the f o l l o w i ng reas o ns w i l l be c aus e to w i thho l d f und s :
1) Fai l ure to s ubmi t req ui red repo rts o r req ues ted d ata.
2) Majo r breac h o f f ed eral o r s tate pro g ram req ui rements o r the req ui rements o f
thi s POC.
3) Fai l ure to exc eed mi ni mum f ed eral s tand ard s o n a f ed eral perf o rmanc e
meas ure, i nc l ud i ng f ed eral d ata rel i abi l i ty req ui rements .
4) Fai l ure to c o mpl y w i th Sec ti o n V , Auto mati o n Co o perati o n o f thi s POC.
Pri o r to the w i thho l d i ng o f f und s , the Department s hal l no ti f y the LCSA i n w ri ti ng o f the
LCSA's f ai l ure o r breac h. The l etter s hal l s pec i f i c al l y i d enti f y the rel ev ant s tand ard the
LCSA f ai l ed to meet. The Department s hal l req ui re the s ubmi ttal o f a c o rrec ti v e ac ti o n
pl an by the LCSA w i thi n a s pec i f i ed peri o d o f ti me. Fai l ure to pro v i d e and f ul l y i mpl ement
an ac c eptabl e c o rrec ti v e ac ti o n pl an w i thi n the req ui red ti me peri o d w i l l be g ro und s f o r the
Department to beg i n w i thho l d i ng the penal ty f ro m any f und s d ue to the LCSA d uri ng the
mo nthl y payment pro c es s unti l the LCSA i s i n c o mpl i anc e, has an appro v ed c o rrec ti v e
ac ti o n pl an and i s i n c o mpl i anc e w i th that pl an. Co ns i s tent w i th the req ui rements s et f o rth
i n FC 17 6 04( f l , the Department s hal l es tabl i s h and i mpl ement a pro c es s w hereby any
LCSA s anc ti o ned by the Department may appeal any s anc ti o n and the Department's
d ec i s i o n to i mpo s e any s anc ti o n.
29 3 l
V III. GENERAL PROV ISIONS
In f u l f i l l i n g i t s Ti t l e IV-D r e s p o n s i b i l i t i e s , t h e LCSA s h a l l co mp l y w i t h t h e r e qu i r e me n t s
de s cr i b e d h e r e i n .
Ce r t i f i ca t i o n Re g a r di n g De b a r me n t , Su s p e n s i o n , In e l i g i b i l i t y, a n d V o l u n t a r y
Excl u s i o n o f Co n t r a ct o r s
Th e LCSA ce r t i f i e s , b y s i g n i n g t h i s POC, t h a t n e i t h e r i t n o r i t s p r i n ci p a l s a r e p r e s e n t l y
de b a r r e d, p r o p o s e d f o r de b a r me n t , de cl a r e d i n e l i g i b l e , o r v o l u n t a r i l y e xcl u de d f r o m
p a r t i ci p a t i o n i n t h e t r a n s a ct i o n b y a n y f e de r a l de p a r t me n t o r a g e n cy p u r s u a n t t o Exe cu t i v e
Or de r 12549, Ti t l e s 45 CFR Pa r t 76, 7 CFR Pa r t 3017, a n d 44 CFR Pa r t 17, w h e n e v e r
a p p l i ca b l e . If t h e LCSA i s u n a b l e t o ce r t i f y t o a n y o f t h e s e s t a t e me n t s , i t mu s t a t t a ch a n
e xp l a n a t i o n t o t h a t e f f e ct t o t h e POC a t t h e t i me o f s i g n i n g .
Ce r t i f i ca t i o n Re g a r di n g Lo b b yi n g
Th e LCSA, o n b e s t i n f o r ma t i o n a n d b e l i e f , ce r t i f i e s n o f e de r a l a p p r o p r i a t e d f u n ds w i l l b e
p a i d b y, o r o n b e h a l f o f , t h e LCSA, t o a n y p e r s o n f o r i n f l u e n ci n g o r a t t e mp t i n g t o i n f l u e n ce
a n o f f i ce r o r e mp l o ye e o f a n y a g e n cy; a me mb e r o f Co n g r e s s ; a n o f f i ce r o r e mp l o ye e o f
Co n g r e s s ; o r a n e mp l o ye e o f a me mb e r o f Co n g r e s s i n co n n e ct i o n w i t h t h e a w a r di n g o f
a n y f e de r a l co n t r a ct , co n t i n u a t i o n , r e n e w a l , a me n dme n t , o r mo di f i ca t i o n o f a n y f e de r a l
co n t r a ct , g r a n t , l o a n , o r co o p e r a t i v e a g r e e me n t .
Th e LCSA s h a l l r e qu i r e t h e l a n g u a g e o f t h i s ce r t i f i ca t i o n b e i n cl u de d i n t h e a w a r d
do cu me n t f o r s u b -a w a r ds a t a l l t i e r s ( i n cl u di n g s u b co n t r a ct s , s u b -g r a n t s , a n d co n t r a ct s
u n de r g r a n t s , l o a n s , a n d co o p e r a t i v e a g r e e me n t s ), a n d t h a t a l l s u b -r e ci p i e n t s s h a l l ce r t i f y
a n d di s cl o s e a cco r di n g l y. Th i s ce r t i f i ca t i o n i s a ma t e r i a l r e p r e s e n t a t i o n o f f a ct u p o n w h i ch
r e l i a n ce w a s p l a ce d w h e n t h i s t r a n s a ct i o n w a s ma de o r e n t e r e d i n t o . Su b mi s s i o n o f t h i s
ce r t i f i ca t i o n i s a p r e r e qu i s i t e f o r ma ki n g o r e n t e r i n g i n t o t h i s t r a n s a ct i o n i mp o s e d b y Ti t l e
31 USC 1352. An y p e r s o n w h o f a i l s t o f i l e t h e r e qu i r e d ce r t i f i ca t i o n s h a l l b e s u b j e ct t o a
ci v i l p e n a l t y o f n o t l e s s t h a n $10, 000 a n d n o t mo r e t h a n $100, 000 f o r e a ch s u ch f a i l u r e .
Th e LCSA s h a l l o p e n f o r i n s p e ct i o n , r e v i e w a n d/ o r a u di t b y a u t h o r i ze d f e de r a l , s t a t e ,
r e g i o n a l , a n d co u n t y o f f i ci a l s a l l Ti t l e IV-D r e co r ds ma i n t a i n e d p u r s u a n t t o t h e POC.
Co n f l i ct s w i t h St a t e o r Fe de r a l La w
To t h e e xt e n t t h a t a n y p r o v i s i o n o f t h i s POC o r p o r t i o n t h e r e o f i s i n co n f l i ct w i t h a n y
f e de r a l l a w s a n d/ o r s t a t e l a w s , a n d/ o r i mp l e me n t i n g f e de r a l r e g u l a t i o n s a n d/ o r s t a t e
r e g u l a t i o n s , t h e l a w s a n d/ o r i mp l e me n t i n g r e g u l a t i o n s s u p e r s e de s u ch p r o v i s i o n o r p o r t i o n
t" Er e o ~ .
30
Severability
If any p ro vis io n o f th is POC o r any p o rtio n is adjudged to be invalid by a c o urt o f
c o mp etent juris dic tio n, o r if any p ro vis io n o f th is POC o r a p o rtio n lo s es its f o rc e o r ef f ec t
as a res ult o f legis lative ac tio n, th at judgment o r ac tio n do es no t af f ec t th e remainder o f
th e p ro vis io ns o f th is POC.
Pro c es s f o r Rec o ns ideratio n
Th e LCSA w ill be p ermitted t~ reques t rec o ns ideratian f ro m th e D irec to r o f th e
D ep artment o r h is/h er des ignee and s ubmit a jus tif ic atio n f o r no t meeting a requirement in
th is agreement. Th is as s umes th at new o r additio nal inf o rmatio n h as c o me to ligh t th at
w as no t p revio us ly available to eith er th e LCSA o r to th e D ep artment th at c o uld
s ubs tantially alter th e p o s itio n o f th e s tate and s ubs equently th e o utc o me f o r th e LCSA.
Th e jus tif ic atio n mus t be s ubmitted w ith in 30 w o rking days f ro m th e date th e
D ep artments ' no tif ic atio n letter to th e LCSA is p o s tmarked.
1) Th e D irec to r o f th e D ep artment o r h is/h er des ignee s h all review th e LCSA's
jus tif ic atio n and render a dec is io n. Th ere is no f o rmal h earing.
2) Th e D ep artment w ill no tif y th e LCSA in w riting o f th e res ults o f th e ap p eal w ith in
30 c alendar days o f rec eip t o f th e ap p eal.
If th e s tate rec o ns iders its p revio us p o s itio n/dec is io n as a res ult o f th e new
inf o rmatio n, any f unding w ith h eld due to th e alleged f ailure w ill be reimburs ed. If
th e rec o ns ideratio n p ro c es s do es no t c h ange th e p o s itio n o f th e D ep artment,
f unding w ill no t be ap p ro ved until th e LCSA meets es tablis h ed requirements o r h as
an ap p ro ved c o rrec tive ac tio n p lan.
31 ~ ~
IX. TERM AND APPROVAL
This POC sha l l be ef f ec t iv e on Oc t ober 1, 2012 a nd sha l l ex p ire on Sep t ember 30, 2014
p rov ided a new POC ha s been signed by bot h p a rt ies; ot herwise, t he t erm wil l be
ex t ended up on t he sa me t erms ea c h f edera l f isc a l yea r (FFY) (Oc t ober 1
Sep t ember 30), f or no more t ha n t hree a ddit iona l FFYs, unt il a new POC is signed, a nd
sha l l a l so be subjec t t o a mendment of a ny p erf orma nc e imp rov ement goa l s or ot her
sp ec if ic p rov isions a s deemed nec essa ry by t he Dep a rt ment .
The POC shoul d be signed by t he Direc t or of t he LCSA a nd ret urned t o t he Dep a rt ment .
Fa il ure t o sign a nd ret urn t he POC ma y resul t in t he wit hhol ding of p a rt or a l l of t he
f edera l a nd st a t e f unds inc l uding inc ent iv e f unds, or ot her c omp l ia nc e a c t ions a ut horiz ed
by f edera l or st a t e l a w, regul a t ion, or p ol ic y.
This POC ma y be a mended by a writ t en a greement of bot h p a rt ies if req uired by c ha nges
in f edera l or st a t e l a ws, regul a t ions, p ol ic ies a nd direc t iv es t ha t ma y oc c ur during t he t erm
of t he POC. The Dep a rt ment wil l c ommunic a t e wit h t he LCSA rega rding a ny a nd a l l
obl iga t ions under t he POC a nd wil l , a s needed, meet wit h t he LCSA on issues or
c onc erns a bout t he p erForma nc e of t he Dep a rt ment , a nd/ or LCSA p rogra m resp onsibil it y,
op era t ions, or p erf orma nc e.
Fa il ure of t he p a rt ies t o a mend or renew t he POC t o ref l ec t new or rev ised f edera l a nd
st a t e l a ws, regul a t ions, p ol ic ies a nd direc t iv es does not rel iev e t he LCSA of t he
resp onsibil it y t o a c t in a c c orda nc e wit h t hose l a ws, regul a t ions, a nd req uirement s.
Theref ore, up on ex p ira t ion of t his POC, a l l p rov isions sha l l rema in in f ul l f orc e a nd ef f ec t ,
f or no more t ha n t hree a ddit iona l FFYs, unt il suc h t ime a s bot h p a rt ies ha v e negot ia t ed
a nd ex ec ut ed a n a mended POC.
Da t ed: Da t ed:
Tex Rit t er, Direc t or
Sierra Nev a da Regiona l Dep a rt ment of
Chil d Sup p ort Serv ic es
Ka t hl een Hrep ic h, Int erim Direc t or
Ca l if ornia Dep a rt ment of Chil d
Sup p ort Serv ic es
32
I n f o r m a t i o n a n d Gen er a l Ser vi ces Depa r t m en t
950 Ma i du Aven ue I n f o r m a t i o n Syst em s F a ci li t i es Ma n a gem en t
Neva da Gi t y; GA-~J5959 ---Geo gr a pF i i ~f r ~f sr r r r a t i o n S~st er ~r ~Pur eMa si n g---
N~~~~Q Pho n e: 530-265-1238 Ca ble T elevi si o n Em er gen cy Ser vi ces
( 011i V T Y
F a x: 530-265-7112 Cen t r a l Ser vi ces Publi c li br a r y
Sept em ber 26, 2012
Ho n o r a ble Bo a r d o f Super vi so r s
Er i c Ro o d Adm i n i st r a t i o n Cen t er
950 Ma i du Aven ue
Neva da Ci t y, CA 95959
DAT E OF MEET I NG: Oct o ber 9, 2012
SUBJECT : Reso lut i o n a ut ho r i z i n g r elea se o f t he per f o r m a n ce bo n d pr o vi ded by
Sudden li n k Co m m un i ca t i o n s f o r co n st r uct i o n o f t he I n st i t ut i o n a l Net wo r k
RECOMMENDAT I ON: Ado pt t he Reso lut i o n
F UNDI NG: No i m pa ct
BACKGROUND:
I n 2006, t he Co un t y en t er ed i n t o ca ble t elevi si o n f r a n chi se a gr eem en t s wi t h Co m ca st
a n d Sudden li n k. T ho se a gr eem en t s pr o vi ded f o r t he t wo co m pa n i es t o co n st r uct a n
i n st i t ut i o n a l n et wo r k ( I -Net ) pr o vi di n g hi gh-speed a n d hi gh-ca pa ci t y f i ber co n n ect i o n s
bet ween sever a l publi c a gen ci es i n t he Co un t y. T he Co m ca st a gr eem en t pr o vi des f o r a
si n gle bo n d t o en sur e Co m ca st 's per F o r m a n ce o f a ll t er m s o f t he a gr eem en t . T he
Sudden li n k a gr eem en t , o n t he o t her ha n d, pr o vi des f o r sepa r a t e bo n ds f o r t he I -Net
co n st r uct i o n a n d t he o t her per f o r m a n ce r equi r em en t s o f t he a gr eem en t . No w t ha t
co n st r uct i o n o f t he I-Net i s co m plet e, t he Sudden li n k co n st r uct i o n bo n d m a y be
r elea sed. T he Co m ca st bo n d a n d t he Sudden li n k bo n d r ela t i n g t o f r a n chi se o per a t i o n s
wi ll r em a i n i n pla ce t hr o ugh t he en d o f t he f r a n chi se per i o d i n 2016.
Respect f ully Subm i t t ed,
St ephen T . Mo n a gha n
Chi ef I n f o r m a t i o n Of f i cer
www.MyNeva da Co un t y.co m Go ver n m en t a l Excellen ce T hr o ugh I n n o va t i ve T echn o lo gy i gs@co .n eva da .ca .us
RESOLUTION No.
RESOLUTION AUTHORIZING RELEASE OF THE PERFORMANCE BOND
PROVIDED BY CEQUEL III COMMUNICATIONS I, LLC DBA SUDDENLINK
COMMUNICATIONS FOR CONSTRUCTIONOF THE INSTITUTIONAL NETWORK
WHEREAS, a s a u t h or i z e d by Re s ol u t i on 06-324, t h e Cou n t y e n t e r e d i n t o a Ca bl e
Se r v i c e s Fr a n c h i s e Agr e e me n t wi t h Ce qu e l III Commmu n i c a t i on s I, LLC d ba Su d d e n l i n k
Commu n i c a t i on s (Su d d e n l i n k) on Ju n e 27, 2006; a n d
WHEREAS, s a i d Fr a n c h i s e Agr e e me n t r e qu i r e d t h a t Su d d e n l i n k p r ov i d e t h e Cou n t y
wi t h a c on s t r u c t i on bon d i n t h e a mou n t of $50, 000 s e c u r i n g t h e c on s t r u c t i on of a n i n s t i t u t i on a l
n e t wor k, i n r e s p on s e t o wh i c h r e qu i r e me n t Su d d e n l i n k p r ov i d e d Bon d #0446279 i s s u e d by
In t e r n a t i on a l Fi d e l i t y In s u r a n c e Comp a n y; a n d
WHEREAS, t h e Ch i e f In for ma t i on Offi c e r fi n d s t h a t Su d d e n l i n l c ' s p e r for ma n c e i n
c on s t r u c t i on of t h e i n s t i t u t i on a l n e t wor k i s c omp l e t e a n d s a t i s fa c t or y;
NOW, THEREFORE, BE IT HEREBY RESOLVED t h a t t h e Boa r d of Su p e r v i s or s
u n c on d i t i on a l l y r e l e a s e s a n d d i s c h a r ge s In t e r n a t i on a l Fi d e l i t y In s u r a n c e Comp a n y of a n d fr om
a l l c a u s e s of a c t i on a n d a l l p a s t a n d p r e s e n t c l a i ms a n d/ or l i a bi l i t y n ow or h e r e i n a ft e r a r i s i n g
u n d e r Bon d #0446279 i n t h e a mou n t of $50, 000.
I n f o r m a t i o n a n d Gen er a l Ser vi ces Depa r t m en t
F a ci li t i es Ma n a gem en t
1Q014 N. B lo o m f i eld Ra a d
NE V A gA
Neva da C i t y C A 95959
C O U NT Y
~
" o ~ , ~ : s~ o - a go- z ss~
F a x: 530- 265- ?087
Sept em ber 25, 2012
Ho n o r a ble B o a r d o f Super vi so r s
E r i c Ro o d A dm i n i st r a t i o n C en t er
950 Ma i du A ven ue
Neva da C i t y , C A 95959
DA T E O F ME E T I NG: O ct o ber 9, 2012
SU B JE C T : Reso lut i o n a ppr o vi n g t he execut i o n o f a co n t r a ct f o r t he T r uckee Jo seph
C en t er Gen er a t o r Ret r o f i t P r o j ect .
RE C O MME NDA T I O N: A ppr o ve t he r eso lut i o n .
F U NDI NG: F un di n g i s i n cluded i n t he F Y 12- 13 F a ci li t i es Ma n a gem en t budget i n t he
a m o un t o f $40, 000 a n d w i ll be pa r t i a lly r ei m bur sed by t he A dm i n i st r a t i ve O f f i ce o f t he
C o ur t s (A O C ). A budget a m en dm en t i s n o t r eq ui r ed.
B A C KGRO U ND: B y pr evi o us a ct i o n o f t he B o a r d, Reso lut i o n 12- 380 a ut ho r i z ed t he
P ur cha si n g A gen t t o so li ci t bi ds f o r t he pr o j ect kn o w n a s t he T r uckee Jo seph C en t er
Gen er a t o r Ret r o f i t P r o j ect . Req uest s f o r bi ds w er e sen t t o bui lder s' excha n ges, lo ca l
co n t r a ct o r s w er e n o t i f i ed, a n d a P ubli c No t i ce a dver t i sem en t w a s po st ed i n t he lo ca l
n ew spa per . F o ur (4) bi ds w er e r ecei ved. T he lo w est r espo n si ve a n d r espo n si ble bi d w a s
f r o m Da vi d P f a dt dba P r eci si o n E lect r i c o f C eda r Ri dge, C a li f o r n i a , i n t he a m o un t o f
$24, 250. A n a bst r a ct o f t he bi d r esult s i s a t t a ched.
Respect f ully Subm i t t ed,
St ephen T . Mo n a gha n
C hi ef I n f o r m a t i o n O f f i cer
w w w .My Neva da C o un t y .co m Go ver n m en t a l E xcellen ce T hr o ugh I n n o va t i ve T echn o lo gy i gs@co .n eva da .ca .us
RESOLUTION No.
RESOLUTION APPROVING THE EXECUTION OF A CONTRACT
FOR THE TRUCKEE JOSEPH CENTER GENERATOR RETROFIT
PROJECT
WHEREAS, c on s t r u c t i on doc u men t s wer e p r ep a r ed a n d a p p r oved t hr ou gh
Res ol u t i on 12-380 f or t he p r oj ec t kn own a s t he Tr u c kee Jos ep h Cen t er Gen er a t or Ret r of i t Pr oj ec t ;
a n d,
WHEREAS, s ea l ed b i ds wer e s ol i c i t ed a n d f ou r t i mel y b i ds f or t hi s p r oj ec t wer e r ec ei ved
a n d op en ed on Sep t emb er 20, 2012; a n d,
WHEREAS, t he l owes t r es p on s i ve a n d r es p on s i b l e b i dder wa s Da vi d Pf a dt db a Pr ec i s i on
El ec t r i c of Ceda r Ri dge, Ca l i f or n i a , wi t h a b i d i n t he a mou n t of $24,250; a n d,
WHEREAS, t he en c u mb r a n c e wi l l b e i n t he b i d a mou n t of $24,250 p l u s a 10%
c on t i n gen c y of $2,425 f or a t ot a l en c u mb r a n c e of $26,675; a n d,
WHEREAS, f u n di n g f or t hi s p r oj ec t i s i n c l u ded a n d wi l l b e p a i d ou t of t he FY 2012-2013
Fa c i l i t i es Ma n a gemen t b u dget a n d p a r t i a l l y r ei mb u r s ed b y t he Admi n i s t r a t i ve Of f i c e of t he
Cou r t s .
NOW, THEREFORE, BE IT RESOLVED t ha t t he Neva da Cou n t y Boa r d of Su p er vi s or s
her eb y di r ec t s t ha t :
1. The c on t r a c t f or t he Tr u c kee Jos ep h Cen t er Gen er a t or Ret r of i t Pr oj ec t
l oc a t ed a t 10075 Levon Aven u e, Tr u c kee, Ca l i f or n i a , i n t he a mou n t of
$24,250 b e a wa r ded t o Da vi d Pf a dt db a Pr ec i s i on El ec t r i c , PO Box 806,
Ceda r Ri dge, CA 95924.
2. The Boa r d Cha i r i s a u t hor i z ed t o exec u t e a Neva da Cou n t y St a n da r d Pu b l i c
Wor ks Con t r a c t on b eha l f of Neva da Cou n t y wi t h Da vi d Pf a dt db a
Pr ec i s i on El ec t r i c u p on r ec ei p t , a p p r ova l , a n d a c c ep t a n c e of t he c er t i f i c a t es
of i n s u r a n c e.
s . The Pu r c ha s i n g t i gen t i s a u i n or i z ed t o exec u t e c ha n ge or der s t o t he
c on t r a c t , c u mu l a t i vel y n ot t o exc eed t en p er c en t of t he or i gi n a l c on t r a c t
a mou n t .
4. Con t r a c t or s ha l l c ommen c e t he wor k 10 da y s a f t er ma i l i n g of wr i t t en n ot i c e t o
p r oc eed b y Cou n t y . Al l wor k s ha l l b e c omp l et ed a n d r ea dy f or a c c ep t a n c e on or
b ef or e 45 da y s of t he ma i l i n g of t he Not i c e t o Pr oc eed.
5 . The Auditor- C on trol l er is direc ted to en c umber the c on tra c t p l us a 10%
c on tin gen c y, f or a tota l a moun t of $26,675 in the FY 2012- 2013 Fa c il ities
Ma n a gemen t budget 0101- 10702- 415 -5 000/5 21000.
~~
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COUNTY OF NEVADA
STANDARD PUBLIC WORKS G()NTRACT
SHORT FORM
THIS CONTRACT, made t h i s day o f , 2012, by and bet ween t h e COUNTY
OF NEVADA, h er ei naf t er r ef er r ed t o as "Co unt y" and Davi d Pf adt dba Pr ec i s i o n El ec t r i c h er ei naf t er
r ef er r ed t o as "Co nt r ac t o r". Th i s c o nt r ac t i s f o r t h e f o l l o wi ng p r o j ec t : Tr uc kee Jo s ep h Cent er Gener at o r
Ret r o f i t .
NOW, THEREFORE, i n c o ns i der at i o n o f t h e mut ual c o venant s and ag r eement s h er ei n c o nt ai ned, i t i s
h er eby ag r eed as f o l l o ws :
SCOPE OF WORK:
Co nt r ac t o r s h al l do t h e f o l l o wi ng wo r k and p r o vi de t h e f o l l o wi ng mat er i al s : Per p l ans and s p ec i f i c at i o ns ,
wo r k t o i nc l ude but no t l i mi t ed t o , r ep l ac ement o f exi s t i ng emer g enc y g ener at o r t r ans f er s wi t c h
and c o nnec t i o n o f bui l di ng emer g enc y s ys t em t o exi s t i ng g ener at o r .
2. CONTRACT TIME:
Co nt r ac t o r s h al l c o mmenc e t h e wo r k 10 days af t er mai l i ng o f wr i t t en no t i c e t o p r o c eed by Co unt y. Al l
wo r k s h al l be c o mp l et ed and r eady f o r ac c ep t anc e o n o r bef o r e 45 days o f t h e mai l i ng o f t h e No t i c e t o
Pr o c eed (s ee bi ddi ng do c ument s ).
Ti me i s o f t h e es s enc e. If t h e wo r k i s no t c o mp l et ed i n t h e t i me s p ec i f i ed, i nc l udi ng s uc h ext ens i o ns o f
t i me as may h ave been g r ant ed f o r unavo i dabl e del ays , t h e Co nt r ac t o r wi l l be as s es s ed damag es f o r
del ay i n ac c o r danc e wi t h t h e l i q ui dat ed damag es p r o vi s i o n h er ei n. A det er mi nat i o n o f wh et h er del ays
wer e avo i dabl e o r no t s h al l be made by Co unt y. Th e l i q ui dat ed damag es may be deduc t ed as an o f f s et
ag ai ns t any amo unt s due t o Co nt r ac t o r .
Co unt y and Co nt r ac t o r r ec o g ni ze t h at t i me i s o f t h e es s enc e and t h at Co unt y wi l l s uf f er f i nanc i al l o s s i f t h e
wo r k i s no t c o mp l et ed wi t h i n t h e t i me s p ec i f i ed h er ei n, p l us any ext ens i o ns t h er eo f al l o wed i n ac c o r danc e
wi t h t h i s c o nt r ac t . Th ey al s o r ec o g ni ze t h e del ays , exp ens e and di f f i c ul t i es i nvo l ved i n p r o vi ng t h e ac t ual
l o s s s uf f er ed by Co unt y i f t h e wo r k i s no t c o mp l et ed o n t i me. Ac c o r di ng l y, i ns t ead o f r eq ui r i ng any s uc h
p r o o f , and due t o i mp r ac t i c al i t y and di f f i c ul t y o f as c er t ai ni ng exac t damag es c aus ed by del ay, Co unt y and
Co nt r ac t o r ag r ee t h at as l i q ui dat ed damag es f o r del ay (but no t as a p enal t y) Co nt r ac t o r s h al l p ay Co unt y
$200 f o r eac h day t h at exp i r es af t er t h e t i me s p ec i f i ed abo ve f o r c o mp l et i o n. Suc h damag es s h al l o nl y be
p ayabl e by Co nt r ac t o r t o Co unt y i f t h e del ay i s a r es ul t o f t h e f ai l ur e o f Co nt r ac t o r t o t i mel y p er f o r m o n i t s
p ar t and no t o c c as i o ned by t h e Co unt y o r any St at e o r Feder al ag enc y. Any l i q ui dat ed damag es due f r o m
Co nt r ac t o r may be wi t h h el d f r o m any amo unt s o wi ng by Co unt y t o Co nt r ac t o r , i nc l udi ng any r et ent i o n.
3. CONTRACT PRICE:
Co unt y s h al l p ay Co nt r ac t o r f o r p er f o r manc e o f t h e abo ve wo r k t h e f o l l o wi ng amo unt : Twent y Fo ur
Th o us and Two Hundr ed Fi f t y do l l ar s and 00/100 ($24,250. 00).
4. PAYMENTS:
Th e s o ur c e o f f undi ng by t h e Co unt y f o r t h i s wo r k s h al l be: 0101 10702 415 5000 521000
Co nt r ac t o r may ap p l y f o r p r o g r es s p ayment s o n a mo nt h l y bas i s . Co nt r ac t o r s h al l s ubmi t a s i g ned
ap p l i c at i o n f o r p ayment c o ver i ng t h e wo r k c o mp l et ed t o t h at dat e and ac c o mp ani ed by s up p o r t i ng
do c ument at i o n t o Co unt y's s at i s f ac t i o n. Pr o g r es s p ayment s wi l l be i n an amo unt eq ual t o 90 p er c ent
do t s h o r t . ag r - 1 - ~ 3/24/99
(90%) o f t h e wo rk co mple t e d. C o n t ra ct o r ma y s u b s t i t u t e s e cu ri t i e s f o r a n y re t e n t i o n a s s e t f o rt h i n P u b li c
C o n t ra ct C o de S e ct i o n 22300.
P u rs u a n t t o P u b li c C o n t ra ct C o de S e ct i o n 20104.50, i f t h e C o u n t y f a i ls t o ma ke a n y pro gre s s pa yme n t
wi t h i n t h i rt y (30) da ys a f t e r re ce i pt o f a n u n di s pu t e d a n d pro pe rly s u b mi t t e d pa yme n t re qu e s t i t s h a ll pa y
i n t e re s t t o C o n t ra ct o r a t t h e le ga l ra t e s e t f o rt h i n s u b di v i s i o n (a ) o f S e ct i o n 685.010 o f t h e C o de o f C i v i l
P ro ce du re . "P ro gre s s pa yme n t " f o r pu rpo s e s o f t h i s pa ra gra ph i n clu de s a ll pa yme n t s du e C o n t ra ct o r
e xce pt t h a t po rt i o n o f t h e f i n a l pa yme n t de s i gn a t e d b y t h e co n t ra ct a s re t e n t i o n e a rn i n gs .
Als o pu rs u a n t t o P u b li c C o n t ra ct C o de S e ct i o n 20104.50, e a ch pa yme n t re qu e s t s h a ll b e re v i e we d b y
C o u n t y a s s o o n a s pra ct i ca b le a f t e r re ce i pt f o r t h e pu rpo s e o f de t e rmi n i n g t h a t t h e pa yme n t re qu e s t i s a
pro pe r pa yme n t re qu e s t . An y pa yme n t re qu e s t de t e rmi n e d n o t t o b e a pro pe r pa yme n t re qu e s t s u i t a b le
f o r pa yme n t s h a ll b e re t u rn e d t o C o n t ra ct o r a s s o o n a s pra ct i ca b le , b u t n o t la t e r t h a n s e v e n da ys , a f t e r
re ce i pt . A re qu e s t re t u rn e d pu rs u a n t t o t h i s pa ra gra ph s h a ll b e a cco mpa n i e d b y a do cu me n t s e t t i n g f o rt h
i n wri t i n g t h e re a s o n s wh y t h e pa yme n t re qu e s t i s n o t pro pe r. Th e n u mb e r o f da ys a v a i la b le t o C o u n t y t o
ma ke a pa yme n t wi t h o u t i n cu rri n g i n t e re s t pu rs u a n t t o P u b li c C o n t ra ct C o de S e ct i o n 20104.50 s h a ll b e
re du ce d b y t h e n u mb e r o f da ys b y wh i ch C o u n t y e xce e ds t h e s e v e n-da y re t u rn re qu i re me n t . A pa yme n t
re qu e s t s h a ll b e co n s i de re d pro pe rly e xe cu t e d i f f u n ds a re a v a i la b le f o r pa yme n t o f t h e pa yme n t re qu e s t ,
a n d pa yme n t i s n o t de la ye d du e t o a n a u di t i n qu i ry b y t h e f i n a n ci a l o f f i ce r o f t h e C o u n t y.
P a yme n t o f a n y re t e n t i o n f o r t h e co mple t e d pro j e ct wi ll n o t b e du e u n t i l a t le a s t t h i rt y-f i v e (35) da ys a f t e r
f i li n g o f t h e N o t i ce o f C o mple t i o n wi t h t h e C o u n t y C le rk o r n o la t e r t h a n 60 da ys o f co mple t i o n o f t h e
pro j e ct a s de f i n e d i n P u b li c C o n t ra ct C o de s e ct i o n 7107, wh i ch e v e r o ccu rs f i rs t . Acce pt a n ce o f f i n a l
pa yme n t wi ll b e de e me d a wa i v e r o f a ll cla i ms e xce pt t h o s e wh i ch we re t i me ly ma de pu rs u a n t t o t h e
cla i ms pro v i s i o n s o f t h i s co n t ra ct .
I n v o i ce s o r a ppli ca t i o n s f o r pa yme n t t o t h e C o u n t y s h a ll b e de t a i le d a n d s h a ll co n t a i n f u ll do cu me n t a t i o n o f
a ll wo rk pe rf o rme d a n d a ll re i mb u rs a b le e xpe n s e s i n cu rre d. Th e y s h a ll b e a cco mpa n i e d b y re le a s e s o r
wa i v e rs (s a t i s f a ct o ry t o C o u n t y) f ro m a i l s u b co n t ra ct o rs o r ma t e ri a l s u pp i e r s a n d a n a f f i da v i t o f C o n t ra ct o r
t h a t t h e re le a s e s o r wa i v e rs co v e r a ll la b o r, s e rv i ce s , ma t e ri a l a n d e qu i pme n t f o r wh i ch a li e n co u ld b e
f i le d. Wh e re t h e s co pe o f wo rk o n t h e co n t ra ct i s di v i de d i n t o v a ri o u s t a s ks , i n v o i ce s s h a ll de t a i l t h e
re la t e d e xpe n di t u re s a cco rdi n gly. La b o r e xpe n di t u re s n e e d do cu me n t a t i o n t o s u ppo rt t i me , s u b s i s t e n ce ,
t ra v e l a n d f i e ld e xpe n s e s . N o e xpe n s e wi ll b e re i mb u rs e d wi t h o u t a de qu a t e do cu me n t a t i o n . Th i s
do cu me n t a t i o n wi ll i n clu de , b u t n o t b e li mi t e d t o , re ce i pt s f o r ma t e ri a l pu rch a s e s , re n t a l e qu i pme n t a n d
s u b co n t ra ct o r wo rk.
5. C HAN GES I N THE WORK:
C o u n t y ma y o rde r a ddi t i o n s , de le t i o n s o r re v i s i o n s i n t h e wo rk wh i ch s h a ll b e a u t h o ri z e d b y wri t t e n ch a n ge
o rde r. C i rcu ms t a n ce s ma y o ccu r wh e re C o n t ra ct o r ma y n e e d t o a pply f o r a ch a n ge i n t h e co n t ra ct . S u ch
ch a n ge s mu s t b e a ppli e d f o r i n wri t i n g i n a dv a n ce b y C o n t ra ct o r a n d a ppro v e d pri o r t o do i n g o f t h e
a ddi t i o n a l wo rk.
C h a n ge s i n co n t ra ct pri ce du e t o ch a n ge o rde rs s h a ll b e e s t a b li s h e d e i t h e r b y (1) u n i t pri ce s (wh e re
b i ddi n g wa s do n e b y u n i t pri ce ), (2) b a s e d o n t h e a ct u a l co s t o f t h e wo rk plu s 15 pe rce n t (15%) f o r
o v e rh e a d a n d pro f i t t o ge t h e r, o r (3) b y mu t u a l a cce pt a n ce o f a lu mp s u m.
6, C ON TRAC T DOC UMEN T:
Th e co n t ra ct do cu me n t s co mpri s e t h e e n t i re a gre e me n t b e t we e n t h e pa rt i e s a n d ma y b e a me n de d o n ly b y
wri t i n g s i gn e d b y b o t h pa rt i e s o r b y wri t t e n ch a n ge o rde r. Th e co n t ra ct do cu me n t s s h a ll i n clu de t h i s
co n t ra ct , a n y ge n e ra l a n d s pe ci a l co n di t i o n s , pla n s a n d s pe ci f i ca t i o n s , b i ddi n g do cu me n t s a n d a dde n da
t h e re t o , a n d a ll pro po s a ls s u b mi t t e d b y C o n t ra ct o r. I n t h e ca s e o f a mb i gu i t y o r co n f li ct , t h e do cu me n t s
s h a ll b e gi v e n t h e f o llo wi n g pri o ri t y:
do t s h o rt .a gr - 2 - 3/24/99
1 . Standard P u b l i c Works Contrac t
2. Sp e c i al - p rov i si ons- or c ondi ti ons - - - - - -
4. Standard sp e c i f i c ati ons
5. A l l oth e r doc u me nts i nc orp orate d b y re f e re nc e
7. BONDS: (Bi d Gu aranty, BID BOND, i s re qu i re d on al l b i ds ov e r $25,000)
Contrac tor sh al l f u rni sh two b onds e ac h i n th e amou nt of 1 00 p e rc e nt (1 00%) of th e c ontrac t p ri c e , one as
se c u ri ty f or th e f ai th f u l p e rf ormanc e of th e work, and th e oth e r as se c u ri ty f or th e f ai th f u l p ayme nt and
sati sf ac ti on of al l p e rsons f u rni sh i ng mate ri al s and p e rf ormi ng l ab or f or th e p roj e c t. Th e l ab or and
mate ri al s b onds sh al l re mai n i n e f f e c t u nti l 35 days af te r th e re c ordi ng of a Noti c e of Comp l e ti on. Th e
p e rf ormanc e b ond sh al l re mai n i n e f f e c t u nti l th e ru nni ng of th e warranty p e ri od. Th e b onds sh al l b e
i ssu e d b y a c orp orati on du l y l i c e nse d to transac t su re ty b u si ne ss i n Cal i f orni a. Th e b onds mu st b e
e xe c u te d b y a du l y l i c e nse d su re ty c omp any and ac c omp ani e d b y a c e rti f i e d c op y of th e au th ori ty to ac t
and sh al l b e on th e f orm p rov i de d b y Cou nty. Notwi th standi ng th e l ang u ag e i n b onds au th ori z i ng
attorne ys' f e e s to b e awarde d i f su i t i s b rou g h t u p on th e b ond, no attorne ys' f e e s sh al l b e p ayab l e f or any
oth e r su i t b rou g h t u nde r th i s c ontrac t.
8. CONTRA CTOR LIA BILITY A ND INSURA NCE:
Contrac tor sh al l b e l i ab l e f or al l damag e s and i nj u ry wh i c h sh al l b e c au se d to Cou nty or any oth e r p rop e rty
on or i n th e v i c i ni ty of th e work or wh i c h sh al l oc c u r to any p e rson or p e rsons or p rop e rty wh atsoe v e r
ari si ng ou t of th e p e rf ormanc e of th i s c ontrac t e xc e p t as p rov i de d i n Gov e rnme nt Code Se c ti on 421 5.
Contrac tor sh al l p u rc h ase and mai ntai n su c h c omme rc i al g e ne ral l i ab i l i ty and oth e r i nsu ranc e as i s
ap p rop ri ate and/ or as may b e re qu i re d i n th e sp e c i al c ondi ti ons, f or th e work b e i ng p e rf orme d and
f u rni sh e d and wh i c h wi l l p rov i de c omp l e te p rote c ti on to Cou nty. Sai d p ol i c i e s sh al l b e p ayab l e on a "p e r
oc c u rre nc e " b asi s u nl e ss Cou nty sp e c i f i c al l y c onse nts to a "c l ai ms made " b asi s. A t a mi ni mu m
Contrac tor sh al l p rov i de and mai ntai n a p ol i c y of c omme rc i al g e ne ral l i ab i l i ty i nsu ranc e i n a c omb i ne d
si ng l e l i mi t of one mi l l i on dol l ars ($1 ,000,000. 00) and Worke r' s Comp e nsati on Insu ranc e . Wh e re th e
se rv i c e s to b e p rov i de d u nde r th i s c ontrac t i nv ol v e or re qu i re th e u se of any typ e of v e h i c e b y Contrac tor
i n orde r to p e rf orm sai d se rv i c e s, Contrac tor sh al l al so p rov i de c omp re h e nsi v e b u si ne ss or c omme rc i al
au tomob i l e l i ab i l i ty c ov e rag e i nc l u di ng non- owne d and h i re d au tomob i l e l i ab i l i ty i n th e amou nt of
$1 ,000,000. Cou nty sh al l b e name d as an addi ti onal i nsu re d and a c e rti f i c ate of i nsu ranc e and
e ndorse me nts sh al l b e p rov i de d b y Contrac tor p ri or to c omme nc e me nt of work on al l p ol i c i e s. A l l p ol i c i e s
of i nsu ranc e sh al l c ontai n a p rov i si on th at th e c ov e rag e wi l l not b e c anc e l e d, mate ri al l y c h ang e d, or
re ne wal re f u se d u nti l at l e ast 1 0 days p ri or wri tte n noti c e h as b e e n g i v e n to Cou nty. If a l oss oc c u rs, th e
ab ov e i nsu ranc e sh al l b e p ri mary.
F ai l u re to p rov i de and mai ntai n th e i nsu ranc e re qu i re d b y th i s c ontrac t wi l l c onsti tu te a mate ri al b re ac h of
th e ag re e me nt. In addi ti on to any oth e r av ai l ab l e re me di e s, Cou nty may su sp e nd p ayme nt to th e
Contrac tor f or any se rv i c e s p rov i de d du ri ng any ti me th at i nsu ranc e was not i n e f f e c t and u nti l su c h ti me
as th e Contrac tor p rov i de s ade qu ate e v i de nc e th at Contrac tor h as ob tai ne d th e re qu i re d c ov e rag e .
9. RISK OF LOSS:
Li ab i l i ty f or l oss or damag e to e qu i p me nt, mate ri al s, work c omp l e te d or se rv i c e s oc c u rri ng on or of f th e
si te sh al l b e th e re sp onsi b i l i ty of Contrac tor. Li ab i l i ty f or c omp l e te d work sh al l not b e assu me d b y Cou nty
u nti l b oth th e work h as b e e n c omp l e te d and Cou nty h as ac c e p te d th e work as c omp l e te .
1 0. MA TERIA LS A ND EQUIP MENT:
A l l mate ri al and e qu i p me nt sh al l b e of g ood qu al i ty and ne w u nl e ss th e c ontrac t p rov i de s oth e rwi se .
Wh e ne v e r mate ri al s or e qu i p me nt are sp e c i f i e d or de sc ri b e d i n th e c ontrac t doc u me nts b y u si ng th e name
dotsh ort. ag r - 3 - 3/ 24/ 99
o f a p r o p r i e t ar y i t e m o r a p ar t i c u l ar s u p p l i e r , i t i s i n t e n d e d t o e s t ab l i s h t h e t y p e , f u n c t i o n an d q u al i t y
_ r e q u i r e d _ An y s u b s t i t u t i o n s m u s t ~e e xp r e s s l y c o n s e n t e d t o b y Co u n t y i n _ ad van c e o f i n s t al l at i o n o r u s e . _ _ _
Wh e r e ap p l i c ab l e , Co n t r ac t o r s h al l d e l i ve r al l m an u f ac t u r e r ' s o p e r at i n g an d m ai n t e n an c e i n s t r u c t i o n s t o
Co u n t y p r i o r t o r e c e i p t o f f i n al p ay m e n t .
11. WARRANTY AND CORRECTION PERIOD:
i f w i t h i n o n e y e ar af t e r t h e d at e o f c o m p l e t i o n o f t h e w o r k o r s u c h l o n g e r p e r i o d o f t i m e as m ay b e
p r e s c r i b e d b y l aw o r r e g u l at i o n s o r b y t h e t e r m s o f an y ap p l i c ab l e s p e c i al g u ar an t e e r e q u i r e d b y t h e
c o n t r ac t d o c u m e n t s an y w o r k i s f o u n d t o b e d e f e c t i ve , Co n t r ac t o r s h al l p r o m p t l y , w i t h o u t c o s t t o Co u n t y
an d i n ac c o r d an c e w i t h Co u n t y ' s w r i t t e n i n s t r u c t i o n , e i t h e r c o r r e c t s u c h d e f e c t i ve w o r k, o r , i f i t h as b e e n
r e j e c t e d b y Co u n t y , r e m o ve i t f r o m t h e s i t e an d r e p l ac e i t w i t h n o n-d e f e c t i ve w o r k. If Co n t r ac t o r i s u n ab l e
t o p r o m p t l y an d p r o p e r l y c o r r e c t an y d e f e c t i ve w o r k, Co u n t y m ay at i t s o p t i o n h ave t h e w o r k c o r r e c t e d b y
s u c h o t h e r m e an s as Co u n t y d e e m s ap p r o p r i at e an d h o l d Co n t r ac t o r l i ab l e f o r al l d i r e c t , i n d i r e c t an d
c o n s e q u e n t i al c o s t s c au s e d b y s u c h d e f e c t i ve w o r k. Sai d w ar r an t y s h al l ap p l y t o al l w o r k f o u n d t o b e
" d e f e c t i ve " w h i c h i s at t r i b u t ab l e t o t h e q u al i t y o r q u an t i t y o f t h e m at e r i al s u s e d , t h e q u al i t y o f t h e
w o r km an s h i p o r f o r p e r f o r m an c e o f t h e c o n t r ac t .
12. PERMITS AND TAXES:
Un l e s s o t h e r w i s e p r o vi d e d i n t h e s p e c i al c o n t r ac t p r o vi s i o n s , Co n t r ac t o r s h al l o b t ai n an d p ay f o r al l
c o n s t r u c t i o n p e r m i t s , l i c e n s e s o r o t h e r p e r m i t s n e c e s s ar y t o c o m p l e t e t h e w o r k an d s h al l b e l i ab l e f o r al l
g o ve r n m e n t al c h ar g e s , i n s p e c t i o n f e e s , u t i l i t y c o n n e c t i o n c h ar g e s , s al e s , c o n s u m e r , u s e an d o t h e r t axe s .
13. INDEMNIFICATION:
Co n t r ac t o r s h al l f u l l y i n d e m n i f y , h o l d h ar m l e s s an d d e f e n d Co u n t y an d i t s c o n s u l t an t s , ag e n t s an d
e m p l o y e e s f r o m an d ag ai n s t al l c l ai m s , d am ag e s , l o s s e s an d e xp e n s e s , d i r e c t , i n d i r e c t o r c o n s e q u e n t i al
ar i s i n g o u t o f o r r e s u l t i n g f r o m t h e n e g l i g e n t p e r f o r m an c e o f t h e w o r k h e r e i n o r w i l l f u l m i s c o n d u c t b y
Co n t r ac t o r .
14. SUSPENSION OF WORK:
Co u n t y m ay , at an y t i m e an d w i t h o u t c au s e , s u s p e n d t h e w o r k o r an y p o r t i o n t h e r e o f f o r a r e as o n ab l e
p e r i o d o f t i m e b y n o t i c e i n w r i t i n g t o Co n t r ac t o r .
15. TERMINATION:
Exc e p t as l i m i t e d b y l aw o r r e g u l at i o n , Co u n t y m ay t e r m i n at e t h i s c o n t r ac t u p o n t h e o c c u r r e n c e o f an y o n e
o r m o r e o f t h e f o l l o w i n g e ve n t s .
A. If Co n t r ac t o r c o m m e n c e s a vo l u n t ar y c as e u n d e r an y c h ap t e r o f t h e Ban kr u p t c y Co d e ( Ti t l e 11,
Un i t e d St at e s Co d e ), as n o w o r h e r e af t e r i n e f f e c t , o r i f Co n t r ac t o r t ake s an y e q u i val e n t o r s i m i l ar
ac t i o n b y f i l i n g a p e t i t i o n o r o t h e r w i s e u n d e r an y o t h e r f e d e r al o r s t at e l aw i n e f f e c t at s u c h t i m e
r e l at i n g t o t h e b an kr u p t c y o r i n s o l ve n c y ;
B. If a p e t i t i o n i s f i l e d ag ai n s t Co n t r ac t o r u n d e r an y c h ap t e r o f t h e Ban kr u p t c y Co d e as n o w o r
h e r e af t e r i n e f f e c t at t h e t i m e o f f i l i n g , o r i f a p e t i t i o n i s f i l e d s e e ki n g an y s u c h e q u i val e n t o r s i m i l ar
r e l i e f ag ai n s t Co n t r ac t o r u n d e r an y o t h e r f e d e r al o r s t at e l aw i n e f f e c t at t h e t i m e r e l at i n g t o
b an kr u p t c y o r i n s o l ve n c y ;
C. If Co n t r ac t o r m ake s a g e n e r al as s i g n m e n t f o r t h e b e n e f i t o f c r e d i t o r s ;
~' ~
d o t s h o r t .ag r - 4 - 3/24/99
D. I f a t r u s t e e , r e c e i v e r , c u s t odi an or age nt of C ont r ac t or i s appoi nt e d u nde r appl i c ab l e l aw or u nde r
c ont r ac t , _ wh os e .. appoi nt me nt . or au t h or i t y _ t n_ t ake _ c h ar ge of pr ope r t y of .C ont r ac t or i s .f or t h e
pu r pos e of e nf or c i ng a l i e n agai ns t s u c h pr ope r t y or f or t h e pu r pos e of ge ne r al admi ni s t r at i on of
s u c h pr ope r t y f or t h e b e ne f i t of C ont r ac t or ' s c r e di t or s ;
E. I f C ont r ac t or admi t s i n wr i t i ng an i nab i l i t y t o pay i t s de b t s ge ne r al l y as t h e y b e c ome du e ;
I f C ont r ac t or pe r s i s t e nt l y f ai l s t o pe r f or m t h e wor k i n ac c or danc e wi t h t h e c ont r ac t doc u me nt s
( i nc l u di ng, b u t not l i mi t e d t o, f ai l u r e t o s u ppl y s u f f i c i e nt s ki l l e d wor ke r s or s u i t ab l e mat e r i al s or
e qu i pme nt or f ai l u r e t o adh e r e t o t h e t i me s c h e du l e ) ;
G. I f C ont r ac t or di s r e gar ds or di nanc e s , l aws or r e gu l at i ons of any pu b l i c b ody h av i ng j u r i s di c t i on;
H. I f C ont r ac t or di s r e gar ds t h e au t h or i t y of C ou nt y ' s s u pe r v i s or y s t af f , and, i n par t i c u l ar , t h e C ont r ac t
A dmi ni s t r at or ;
I f C ont r ac t or ot h e r wi s e v i ol at e s i n any s u b s t ant i al way any pr ov i s i ons of t h e c ont r ac t doc u me nt s .
C ou nt y may , af t e r gi v i ng C ont r ac t or s e v e n day s ' wr i t t e n not i c e , t e r mi nat e t h e s e v i c e s of C ont r ac t or ,
e xc l u de C ont r ac t or f r om t h e s i t e and t ake pos s e s s i on of t h e wor k, i nc or por at e i n t h e wor k al l mat e r i al s
and e qu i pme nt s t or e d at t h e s i t e or f or wh i c h C ou nt y h as pai d C ont r ac t or b u t wh i c h ar e s t or e d e l s e wh e r e ,
and f i ni s h t h e wor k as C ou nt y may de e m e xpe di e nt . I n s u c h c as e C ont r ac t or s h al l not b e e nt i t l e d t o
r e c e i v e any f u r t h e r pay me nt u nt i l t h e wor k i s f i ni s h e d. I f t h e u npai d b al anc e of t h e c ont r ac t pr i c e e xc e e ds
t h e di r e c t , i ndi r e c t and c ons e qu e nt i al c os t s of c ompl e t i ng t h e wor k ( i nc l u di ng b u t not l i mi t e d t o f e e s and
c h ar ge s of e ngi ne e r s , ar c h i t e c t s , at t or ne y s and ot h e r pr of e s s i onal s and c ou r t c os t s ) s u c h e xc e s s wi l l b e
pai d t o C ont r ac t or . I f s u c h c os t s e xc e e d s u c h u npai d b al anc e , C ont r ac t or s h al l pay t h e di f f e r e nc e t o
C ou nt y . Wh e n e xe r c i s i ng any r i gh t s or r e me di e s u nde r t h i s par agr aph , C ou nt y s h al l not b e r e qu i r e d t o
ob t ai n t h e l owe s t pr i c e f or t h e wor k pe r f or me d. Wh e r e C ont r ac t or ' s s e r v i c e s h av e b e e n s o t e r mi nat e d b y
C ou nt y , t h e t e r mi nat i on wi l l not af f e c t any r i gh t s or r e me di e s of C ou nt y agai ns t C ont r ac t or t h e n e xi s t i ng or
wh i c h may t h e r e af t e r ac c r u e . A ny r e t e nt i on or pay me nt of mone y s du e C ont r ac t or b y C ou nt y wi l l not
r e l e as e C ont r ac t or f r om l i ab i l i t y .
Upon s e v e n day s ' wr i t t e n not i c e t o C ont r ac t or , C ou nt y may , wi t h ou t c au s e and wi t h ou t pr e j u di c e t o any
ot h e r r i gh t or r e me dy , e l e c t t o ab andon t h e wor k and t e r mi nat e t h e C ont r ac t . I n s u c h c as e , C ont r ac t or
s h al l b e pai d f or al l wor k e xe c u t e d and any ac t u al e xpe ns e s u s t ai ne d.
16. SUPERVI SI ON A ND C LA I MS DETERMI NA TI ONS:
C ou nt y may appoi nt s t af f or h i r e pr of e s s i onal s e r v i c e s f or s u pe r v i s i on and admi ni s t r at i on, at i t s e l e c t i on.
Sai d pe r s on i s h e r e i naf t e r r e f e r r e d t o as "C ont r ac t A dmi ni s t r at or". Th e C ont r ac t A dmi ni s t r at or i s
de l e gat e d au t h or i t y t o de t e r mi ne t h e amou nt , qu al i t y , ac c e pt ab i l i t y and f i t ne s s of t h e wor k, mat e r i al s and
e qu i pme nt t o b e pai d f or u nde r t h i s c ont r ac t , t o de c i de f or C ou nt y al l qu e s t i ons r e l at i v e t o c ont r ac t
i nt e r pr e t at i on, t o r e j e c t or c onde mn al l wor k or mat e r i al wh i c h doe s not c onf or m t o t h e t e r ms of t h i s
c ont r ac t and t o r e v i e w and make a f i nal de t e r mi nat i on on al l c l ai ms s u b mi t t e d t o C ou nt y .
I f t h e r e i s an amb i gu i t y i n t h e c ont r ac t doc u me nt s , C ont r ac t or s h al l r e qu e s t an i nt e r pr e t at i on f r om t h e
C ont r ac t A dmi ni s t r at or . C ont r ac t A dmi ni s t r at or s h al l i s s u e a wr i t t e n c l ar i f i c at i on or i nt e r pr e t at i on. I f
C ont r ac t or b e l i e v e s t h at a wr i t t e n c l ar i f i c at i on or i nt e r pr e t at i on j u s t i f i e s an i nc r e as e i n t h e c ont r ac t pr i c e or
an e xt e ns i on of t h e c ont r ac t t i me and t h e par t i e s ar e u nab l e t o agr e e on t h e amou nt or e xt e nt t h e r e of ,
C ont r ac t or may make a c l ai m t h e r e f or .
Th e C ont r ac t A dmi ni s t r at or may au t h or i z e or r e qu i r e v ar i at i ons i n t h e wor k f r om t h e r e qu i r e me nt s of t h e
c ont r ac t doc u me nt s s o l ong as i t i s i n wr i t i ng. C ont r ac t or s h al l pe r f or m t h e wor k i nv ol v e d pr ompt l y . I f
C ont r ac t or b e l i e v e s t h at s u c h a c h ange or de r j u s t i f i e s an i nc r e as e i n t h e c ont r ac t pr i c e or an e xt e ns i on of
dot s h or t .agr - 5 - 3/24/99
t h e c o n t r a c t t ime a n d t h e Co un t y a n d Co n t r a c t o r a r e un a ble t o a gr e e a s t o t h e a mo un t o r e x t e n t t h e r e o f ,
Ca n t r a c t Qr ma y _ ma k e _ a c la im_ t h e r e f o r _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
I f t h e c o n t r a c t wa s ba se d o n un it p r ic in g, t h e Co n t r a c t A dmin ist r a t o r will de t e r min e t h e a c t ua l q ua n t it ie s
a n d c la ssif ic a t io n s o f un it p r ic e wo r k . Th e Co n t r a c t A dmin ist r a t o r ' s wr it t e n de c isio n s t h e r e o n will be f in a l
a n d bin din g up o n Co n t r a c t o r un le ss Co n t r a c t o r de liv e r s t o Co n t r a c t A dmin ist r a t o r wr it t e n n o t ic e t h a t
Co n t r a c t o r disp ut e s sa id de c isio n a n d t h e r e a so n s t h e r e f o r a s r e q uir e d be lo w.
Fo r p ur p o se s o f t h is p a r a gr a p h , " c la im" sh a ll be de f in e d a s se t f o r t h in P ublic Co n t r a c t Co de S e c t io n
2 0 1 0 4 ( b) ( 2 ) . Cla ims sh a ll be p r e se n t e d in wr it in g a n d in c lude t h e do c ume n t s n e c e ssa r y t o subst a n t ia t e
t h e c la im. Cla ims must be f ile d wit h t h e Co n t r a c t A dmin ist r a t o r n o la t e r t h a n t h ir t y ( 30 ) da ys a f t e r t h e
o c c ur r e n c e o f t h e e v e n t giv in g r ise t h e r e t o o r de n ia l o f t h e c h a n ge o r de r , wh ic h e v e r o c c ur s la st . Th e f o r m
o f sa id c la ims sh a ll be t h e sa me a s is r e q uir e d by Go v e r n me n t Co de S e c t io n s 91 0 a n d 91 0 .2 .
I f t h e c la im is un de r $50 , 0 0 0 , Co un t y sh a ll r e sp o n d in wr it in g t o Co n t r a c t o r wit h in 4 5 da ys o f r e c e ip t o f
Co n t r a c t o r ' s c la im o r ma y r e q ue st , in wr it in g, wit h in 30 da ys o f r e c e ip t o f t h e c la im, a n y a ddit io n a l
do c ume n t a t io n sup p o r t in g t h e c la im o r r e la t in g t o de f e n se s o r c la ims t h e Co un t y ma y h a v e a ga in st t h e
Co n t r a c t o r . I f a ddit io n a l in f o r ma t io n is t h e r e a f t e r r e q uir e d, it sh a ll be r e q ue st e d a n d p r o v ide d p ur sua n t t o
P ublic Co n t r a c t Co de S e c t io n 2 0 1 0 4 .2 , up o n mut ua l a gr e e me n t o f t h e Co un t y a n d t h e Co n t r a c t o r . Th e
Co un t y' s wr it t e n r e sp o n se t o t h e c la im, a s f ur t h e r do c ume n t e d, sh a ll be submit t e d t o t h e Co n t r a c t o r wit h in
1 5 da ys a f t e r r e c e ip t o f t h e f ur t h e r do c ume n t a t io n o r wit h in a p e r io d o f t ime n o gr e a t e r t h a n t h a t t a k e n by
t h e Co n t r a c t o r in p r o duc in g t h e a ddit io n a l in f o r ma t io n , wh ic h e v e r is gr e a t e r .
Fo r c la ims o v e r $50 , 0 0 0 a n d le ss t h a n o r e q ua l t o $375, 0 0 0 , Co un t y sh a ll r e sp o n d in wr it in g t o a ll wr it t e n
c la ims wit h in 60 da ys o f r e c e ip t o f t h e c la im, o r ma y r e q ue st , in wr it in g wit h in 30 da ys o f r e c e ip t o f t h e
c la im, a n y a ddit io n a l do c ume n t a t io n sup p o r t in g t h e c la im o r r e la t in g t o de f e n se s o r c la ims t h e Co un t y ma y
h a v e a ga in st Co n t r a c t o r . I f a ddit io n a l in f o r ma t io n is t h e r e a f t e r r e q uir e d, it sh a ll be r e q ue st e d a n d p r o v ide d
p ur sua n t t o P ublic Co n t r a c t Co de S e c t io n 2 0 1 0 4 .2 , up o n mut ua l a gr e e me n t o f Co un t y a n d Co n t r a c t o r .
Th e Co un t y' s wr it t e n r e sp o n se t o t h e c la im, a s f ur t h e r do c ume n t e d, sh a ll be submit t e d t o Co n t r a c t o r wit h in
30 da ys a f t e r r e c e ip t o f t h e f ur t h e r do c ume n t a t io n , o r wit h in a p e r io d o f t ime n o gr e a t e r t h a n t h a t t a k e n by
Co n t r a c t o r in p r o duc in g t h e a ddit io n a l in f o r ma t io n o r r e q ue st e d do c ume n t a t io n , wh ic h e v e r is gr e a t e r .
I f Co n t r a c t o r disp ut e s Co un t y' s wr it t e n r e sp o n se , o r Co un t y f a ils t o r e sp o n d wit h in t h e t ime p r e sc r ibe d
a bo v e , Co n t r a c t o r ma y so n o t if y Co un t y, in wr it in g, e it h e r wit h in 1 5 da ys o f r e c e ip t o f Co un t y' s r e sp o n se o r
wit h in 1 5 da ys o f Co un t y' s f a ilur e t o r e sp o n d wit h in t h e t ime p r e sc r ibe d, r e sp e c t iv e ly, a n d de ma n d a n
in f o r ma l c o n f e r e n c e t o me e t a n d c o n f e r wit h suc h Co un t y r e p r e se n t a t iv e s a s t h e Ch ie f A dmin ist r a t o r o r
t h e Bo a r d o f S up e r v iso r s dir e c t s f o r se t t le me n t o f t h e issue s in disp ut e . Up o n suc h de ma n d, Co un t y sh a ll
sc h e dule a me e t a n d c o n f e r c o n f e r e n c e wit h in 30 da ys f o r se t t le me n t o f t h e disp ut e .
I f f o llo win g t h e me e t a n d c o n f e r c o n f e r e n c e t h e c la im o r a n y p o r t io n r e ma in s in disp ut e , Co n t r a c t o r ma y
f ile a c la im wit h t h e Bo a r d o f S up e r v iso r s p ur sua n t t o Ch a p t e r 1 ( c o mme n c in g wit h S e c t io n 90 0 ) a n d
Ch a p t e r 2 ( c o mme n c in g wit h S e c t io n 91 0 ) o f P a r t 3 o f D iv isio n 3.6 o f Tit le 1 o f t h e Go v e r n me n t Co de .
P ur sua n t t o a ut h o r it y gr a n t e d by Go v e r n me n t Co de S e c t io n 930 .2 , a ll c la ims f ile d wit h t h e Bo a r d o f
S up e r v iso r s p ur sua n t t o t h e Go v e r n me n t Co de sh a ll be f ile d wit h in 90 da ys o f t h e de n ia l o f t h e o r igin a l
c la im by t h e Co un t y r e p r e se n t a t iv e . Th e r un n in g o f t h e p e r io d o f t ime wit h in wh ic h a c la im un de r t h e
Go v e r n me n t Co de must be f ile d sh a ll be t o lle d by a n y p e r io d o f t ime ut iliz e d by t h e me e t a n d c o n f e r
c o r f e r e n c e . A n y la wsuit ~ v h ic ~ Co n t r a c t o r in t e n ds t o br in g wit h r e sp e c t t o a n y Ma im f ile d p ur sua n t t o t h e
Go v e r n me n t Co de wh ic h c la im h a s be e n de n ie d by Co un t y must be c o mme n c e d n o t la t e r t h a n six mo n t h s
a f t e r t h e r e c o r din g o f t h e n o t ic e o f c o mp le t io n o r n o t la t e r t h a n six mo n t h s a f t e r t h e da t e f in a l p a yme n t is
de p o sit e d in t h e ma il o r p e r so n a lly de liv e r e d, wh ic h e v e r da t e c o me s f ir st . I f a c iv il a c t io n is f ile d, t h e
me dia t io n p r o v isio n s se t f o r t h in P ublic Co n t r a c t Co de S e c t io n 2 0 1 0 4 .4 sh a ll a p p ly un le ss wa iv e d by
mut ua l st ip ula t io n o f Co un t y a n d Co n t r a c t o r o r un le ss Co un t y e le c t s t o r e so lv e t h e disp ut e p ur sua n t t o
P ublic Co n t r a c t Co de S e c t io n 1 0 2 4 0 e t se q .
do t sh o r t .a gr - 6 - 3/2 4 /99
For every c l a i m t h a t C on t ra c t or m a kes, i t sh a l l p rovi d e t h e f ol l ow i n g d oc um en t a t i on up on request of
C oun t y a s a c on d i t i on p rec ed en t t o_ c on si d era t i on of t h e . c l a i m : . C on t ra c t or' s b i d d i n g c a l c ul a t i on s. f orm s. ,_
c ost est i m a t es, t i m e sh eet s, t ren d rep ort s, job c ost a n a l ysi s rec ord s, l a b or rec ord s, a s- b ui l t d oc um en t s,
a n y ot h er rec ord s used b y C on t ra c t or i n a rri vi n g a t i t s b i d p ri c e, a n d a n y ot h er d oc um en t s or rec ord s kep t
b y C on t ra c t or d uri n g t h e c ourse of c on st ruc t i on . I n t h e even t t h a t c l a i m s a re m a d e, C on t ra c t or a g rees t h a t
C oun t y sh a l l h a ve t h e ri g h t t o c on d uc t a c om p l et e a ud i t of t h e b ooks a n d rec ord s of C on t ra c t or rel a t i n g t o
t h i s p rojec t a n d a n y b ooks a n d rec ord s rel a t i n g t o overh ea d , p rof i t or g en era l of f i c e exp en ses c h a rg ed t o
t h i s p rojec t .
N ot w i t h st a n d i n g t h e a b ove, C on t ra c t A d m i n i st ra t or sh a l l n ot b e resp on si b l e f or C on t ra c t or' s m ea n s,
m et h od s, t ec h n i ques, sequen c es or p roc ed ures of c on st ruc t i on or t h e sa f et y p rec a ut i on s a n d p rog ra m s
i n c i d en t t h eret o a n d w i l l n ot b e resp on si b l e f or C on t ra c t or' s f a i l ure t o p erf orm or f urn i sh t h e w ork i n
a c c ord a n c e w i t h t h e c on t ra c t d oc um en t s. C on t ra c t A d m i n i st ra t or sh a l l a l so n ot b e resp on si b l e f or t h e a c t s
or om i ssi on s of C on t ra c t or or of a n y sub c on t ra c t or, a n y sup p l i er, or a n y ot h er p erson or org a n i z a t i on
p erf orm i n g or f urn i sh i n g a n y of t h e w ork.
17. A RBI TRA TI ON :
For c l a i m s un d er $375,000, C oun t y sh a l l h a ve t h e op t i on of el ec t i n g a rb i t ra t i on p ursua n t t o P ub l i c C on t ra c t
C od e Sec t i on s 10240, et seq. I f C oun t y d oes so el ec t , t h e m ed i a t i on p rovi si on s of P ub l i c C on t ra c t C od e
Sec t i on 20104. 4 sh a l l n ot a p p l y p ursua n t t o P ub l i c C on t ra c t C od e Sec t i on 20104( a ) ( 2) . I f C oun t y d oes n ot
el ec t suc h a rb i t ra t i on p ursua n t t o P ub l i c C on t ra c t C od e Sec t i on s 10240 et seq. , t h e p rovi si on s of P ub l i c
C on t ra c t C od e Sec t i on 20104. 4 sh a l l a p p l y.
For c l a i m s w h i c h a re a b ove $375,000, t h e a rb i t ra t i on p rovi si on s of t h i s c on t ra c t a re vol un t a ry. N ei t h er
C oun t y n or C on t ra c t or sh a l l b e requi red t o en t er i n t o a rb i t ra t i on f or a m oun t s a b ove $375,000. W ri t t en
c on sen t of b ot h p a rt i es t o a rb i t ra t e suc h c l a i m s sh a l l b e a p rerequi si t e t o suc h a rb i t ra t i on . I f t h e p a rt i es
a g ree t o a rb i t ra t e c l a i m s a b ove $375,000, t h e p rovi si on s of P ub l i c C on t ra c t C od e Sec t i on s 10240, et seq.
sh a l l b e ut i l i z ed .
18. W ORKER' S C OMP EN SA TI ON C ERTI FI C A TI ON :
C on t ra c t or h ereb y c ert i f i es t h a t C on t ra c t or i s a w a re of t h e p rovi si on s of Sec t i on 3700 of t h e La b or C od e
w h i c h requi res every em p l oyer t o b e i n sured a g a i n st l i a b i l i t y f or W orker' s C om p en sa t i on or t o un d ert a ke
sel f - i n sura n c e i n a c c ord a n c e w i t h t h e p rovi si on s of t h a t C od e, a n d w i l l c om p l y w i t h suc h p rovi si on s b ef ore
c om m en c i n g t h e p erf orm a n c e of t h e w ork of t h i s c on t ra c t .
19. P REVA I LI N G W A GE RA TES:
I n a c c ord a n c e w i t h t h e p rovi si on s of Sec t i on 1770 a n d 1773 of t h e La b or C od e, t h e C oun t y of N eva d a h a s
d et erm i n ed t h a t p reva i l i n g w a g e ra t es a re a p p l i c a b l e t o t h e w ork t o b e d on e. C op i es of t h e p reva i l i n g
ra t e of p er d i em w a g es a p p l i c a b l e t o t h e w ork t o b e d on e a re on f i l e w i t h t h e N eva d a C oun t y Dep a rt m en t
of Tra n sp ort a t i on a n d Sa n i t a t i on . Th e C on t ra c t or sh a l l p ost a c op y of t h e w a g e ra t es on t h e job si t e.
P ursua n t t o C a l i f orn i a La b or C od e Sec t i on 1775, C on t ra c t or sh a l l f orf ei t Fi f t y Dol l a rs ( $50. 00) f or ea c h
c a l en d a r d a y, or p ort i on t h ereof , f or ea c h w orker p a i d l ess t h a n t h e p reva i l i n g ra t es f or suc h w ork or c ra f t ,
a n d sa i d a m oun t s sh a l l b e d i st ri b ut ed p ursua n t t o t h e requi rem en t s of sa i d Sec t i on 1775. A n y em p l oyee
w h ose t yp e of w ork i s n ot c overed b y a n y of t h e c l a ssi f i ed w a g e ra t es sh a l l b e p a i d n ot l ess t h a n t h e ra t e
of w a g e l i st ed f or t h e c l a ssi f i c a t i on w h i c h m ost n ea rl y c orresp on d s t o t h e t yp e of w ork t o b e p erf orm ed .
d ot sh ort . a g r - 7 - 3/24/99
20. EMPLOYMENT OF APPRENTICE LABOR:
_ _ _ _ . _ .
Reference i s hereby made t o S ect i o n 1777.5 o f t he Labo r Co de
reg u l at i o ns s hal l g o vern t he empl o yment o f apprent i ces o n t he wo rk.
be t he res po ns i bi l i t y o f t he Co nt ract o r.
21. COLLECTIVE BARGAINING AGREEMENTS :
_ _ _ _
o f t he S t at e o f Cal i fo rni a, whi ch
Co mpl i ance wi t h s ai d S ect i o n s hal l
Pu rs u ant t o Cal i fo rni a Labo r Co de S ect i o n 1773.8, Co nt ract o r s hal l pay t ravel and s u bs i s t ence payment s
t o al l wo rkers needed t o execu t e t he wo rk as s u ch t ravel and s u bs i s t ence payment s are defi ned i n t he
appl i cabl e co l l ect i ve barg ai ni ng ag reement s fi l ed i n acco rdance wi t h S ect i o n 1773.8 o f t he Labo r Co de.
22. PAYROLL RECORDS :
Co nt ract o r s hal l be res po ns i bl e fo r keepi ng accu rat e payro l l reco rds as req u i red by Cal i fo rni a Labo r Co de
S ect i o n 1776. Co nt ract o r i s aware t hat a penal t y o f t went y- fi ve do l l ars ($25.00) per day o r po rt i o n t hereo f
fo r each wo rker may be as s es s ed fo r no nco mpl i ance wi t h s ai d s ect i o n. Co nt ract o r s hal l fo rward t o
Co u nt y a cert i fi ed co py o f each payro l l reco rd wi t hi n t en days aft er cl o s e o f each payro l l peri o d. An
addi t i o nal 10% ret ent i o n may be wi t hhel d fro m any payment du e fo r fai l u re t o pro vi de s ame.
23. EQUAL EMPLOYMENT OPPORTUNITY AND NONDIS CRIMINATION:
Du ri ng t he perfo rmance o f t hi s co nt ract , t he co nt ract o r ag rees t o abi de by al l pro vi s i o ns o f S ect i o n 1735 o f
t he Cal i fo rni a Labo r Co de, as amended, reg ardi ng no ndi s cri mi nat i o n pract i ces .
24. AS S IGNMENT:
No as s i g nment by a part y heret o o f any ri g ht s u nder o r i nt eres t s i n t he co nt ract do cu ment s wi l l be bi ndi ng
o n ano t her part y heret o wi t ho u t t he wri t t en co ns ent o f t he part y s o u g ht t o be bo u nd; and s peci fi cal l y bu t
wi t ho u t l i mi t at i o n, mo neys t hat may beco me du e and mo neys t hat are du e may no t be as s i g ned wi t ho u t
s u ch co ns ent (except t o t he ext ent t hat t he effect o f t hi s res t ri ct i o n may be l i mi t ed by l aw), and u nl es s
s peci fi cal l y s t at ed t o t he co nt rary i n any wri t t en co ns ent t o an as s i g nment no as s i g nment wi l l rel eas e o r
di s charg e t he as s i g no r fro m any du t y o r res po ns i bi l i t y u nder t he co nt ract do cu ment s .
25. CONFLICT OF INTERES T RES TRICTIONS :
No o ffi ci al o f t he Co u nt y who i s au t ho ri z ed i n s u ch capaci t y and o n behal f o f t he Co u nt y t o neg o t i at e,
make, accept o r appro ve, o r t o t ake part i n neg o t i at i ng , maki ng , accept i ng , o r appro vi ng any archi t ect u ral ,
eng i neeri ng , i ns pect i ng , co ns t ru ct i o n o r mat eri al s u ppl y co nt ract o r any s u bco nt ract i n co nnect i o n wi t h t he
co ns t ru ct i o n o f t he pro j ect , s hal l beco me di rect l y o r i ndi rect l y i nt eres t ed pers o nal l y i n t hi s co nt ract o r i n any
part t hereo f. No o ffi cer, empl o yee, archi t ect , at t o rney, eng i neer, o r i ns pect o r o f o r fo r t he Co u nt y who i s
au t ho ri z ed i n s u ch capaci t y and o n behal f o f t he Co u nt y who i s i n any l eg i s l at i ve, execu t i ve, s u pervi s o r, o r
o t her s i mi l ar fu nct i o n i n co nnect i o n wi t h t he co ns t ru ct i o n o f t he pro j ect , s hal l beco me di rect l y o r i ndi rect l y
i nt eres t ed pers o nal l y i n t hi s co nt ract o r i n any part t hereo f, any mat eri al s u ppl y co nt ract , s u bco nt ract ,
i ns u rance co nt ract , o r any o t her co nt ract pert ai ni ng t o t he pro j ect .
2a. 111fAIVR O~ RIGH ~ ~:
No act i o n o r l ack o f act i o n o n t he part o f Co u nt y at any t i me t o exerci s e any ri g ht o r remedy co nferred
u po n i t u nder t hi s co nt ract s hal l be deemed t o be a wai ver o n t he part o f t he Co u nt y o f any o f Co u nt y's
o t her ri g ht s o r remedi es .
~~
do t s ho rt .ag r - 8 - 3/24/99
27. SUCCESSORS IN INTEREST:
County and Contractor each b i nd themselves, thei r p artners, successors, assi gns and legal
rep resentati ves to the other p arty hereto, i ts p artners, successors, assi gns and legal rep resentati ves i n
resp ect to all covenants, agreements, and ob li gati ons contai ned i n the contract documents.
28. SEVERABILITY:
If any p rovi si on to thi s contract i s declared or f ound to b e i llegal, unenf orceab le or voi d, then b oth p arti es
shall b e reli eved of all ob li gati ons ari si ng under such p rovi si ons, and the remai nder of thi s contract shall
not b e af f ected b y such declarati on or f i ndi ng and each p rovi si on not so af f ected shall b e enf orced to the
f ullest extent p ermi tted b y law .
29. BOOKS OF RECORD AND AUDIT PROVISION:
Contractor shall mai ntai n on a current b asi s comp lete b ooks and records relati ng to thi s contract. Such
records shall i nclude, b ut not b e li mi ted to, documents sup p orti ng all b i ds, all i ncome and all exp endi tures.
The b ooks and records shall b e ori gi nal entry b ooks w i th a general ledger i temi z i ng all deb i ts and credi ts
f or the w ork on thi s contract. In addi ti on, Contractor shall mai ntai n detai led p ayroll records i ncludi ng all
sub si stence, travel and f i eld exp enses, and canceled checks, recei p ts and i nvoi ces f or all i tems. These
documents and records shall b e retai ned f or at least f i ve years f rom the comp leti on of thi s contract.
Contractor w i ll p ermi t County to audi t all b ooks, accounts or records relati ng to thi s contract or all b ooks,
accounts or records of any b usi ness enti ti es controlled b y Contractor w ho p arti ci p ated i n thi s contract i n
any w ay. Any audi t may b e conducted on Contractor' s p remi ses or, at County' s op ti on, Contractor shall
p rovi de all b ooks and records w i thi n a maxi mum of f i f teen (15) days up on recei p t of w ri tten noti ce f rom
County. Contractor shall ref und any moneys erroneously charged. If County ascertai ns that i t has b een
b i lled erroneously b y Contractor f or an amount equali ng 5% or more of the ori gi nal b i d, Contractor shall b e
li ab le f or the costs of the audi t i n addi ti on to any other p enalty to b e i mp osed.
30. NOTICE:
Noti ces shall b e gi ven to County at the f ollow i ng locati on:
County of Nevada
Purchasi ng Dep artment
950 Mai du Ave.
Nevada Ci ty, Cali f orni a 95959
Noti ces shall b e gi ven to Contractor at the f ollow i ng address:
Davi d Pf adt
Preci si on Electri c
PO Box 806
Cedar Ri dge, Cali f orni a 95924
l~
dotshort.agr - 9 -
3/24/99
_ _ _ - 34. - JURISDIG~ION ~4ND VENU : - - _ _ _
This C o n t r a c t sha l l be c o n st r ued in a c c o r da n c e w it h t he l a w s o f t he St a t e o f C a l if o r n ia a n d t he p a r t ies
her et o a gr ee t ha t ven ue sha l l be in Neva da C o un t y, C a l if o r n ia .
IN WITNESS WHEREOF, t he p a r t ies her eun t o ha ve exec ut ed t his C o n t r a c t o n t he da t e f ir st a bo ve w r it t en .
On e c o un t er p a r t ea c h ha s been del iver ed t o C o un t y a n d C o n t r a c t o r .
C OUNTY OF NEVADA
By:
Ted S. Ow en s
C ha ir ma n , Bo a r d o f Sup er viso r s
C ONTRAC TOR
By:
(C o n t r a c t o r )
Lic en se Number :
Tel ep ho n e No :
do t sho r t .a gr - 10 - 3/24/99
~~
September 2 7 th , 2 012
Honorable Board of Su perv i s ors
E ri c Rood A dmi ni s trati v e Center
950 Mai du A v enu e
Nev ada Ci ty , CA 95959
oQGou N Ty <
.~
~~' ~
w D
2 , - ~
BUILDING A . COMMUNITY
OF' RE A DE RS
NE VA DA COUNTY LIBRA RY
www.my nev adac ou nty . c om/nc/1 i brary
li bran~.referenc e c ner, c o.nev ada.c a.u s
DA TE OF ME E TING: Oc tober 9th , 2 012
SUBJE CT: Res olu ti on ac c epti ng a donati on i n th e amou nt of $57 5, 000 from th e Ch arles W. Mos s er 2 007
Tru s t for u s e i n bu i ldi ng an expans i on, wi ng , room or new c ons tru c ti on for th e Gras s Valley Li brary .
RE COMME NDA TION: A c c ept th e res olu ti on.
FUNDING: Rev enu e from th e Ch arles W. Mos er 2 007 Tru s t.
BA CKGROUND: Th e Ch arles W. Mos er tru s t, dated Ju ne l Ot" 2 007 , leav es $57 5, 000 to th e Gras s Valley
Li brary , part of th e Nev ada Cou nty Li brary s y s tem. Th e fu nds from th e tru s t are " for u s e by i t i n bu i ldi ng an
expans i on, wi ng , room or oth er fac i li ty expans i on i t deems appropri ate to be named i n h onor of th e Settlor and
dedi c ate i n part as i s deems appropri ate to h ou s i ng Settlor' s pu bli s h ed books and mu s i c and to i ts li brary
pu rpos es oth erwi s e."
Th e Cou nty of Nev ada and th e Nev ada Cou nty Li brary s y s tem reac h ed an ag reement wi th th e exec u tors of Mr.
Mos s er' s es tate to u s e th e fu nds to: (1) u pdate a room of th e exi s ti ng Gras s Valley Li brary and name i t i n h onor
of Mr. Ch arles W. Mos er and (2 ) to s av e th e fu nds remai ni ng toward th e ev entu al s i te s elec ti on and bu i ldi ng of
a new Gras s Valley Li brary . Th e Gras s Valley Li brary wi ll als o h ou s e th e pu bli s h ed works of Mr. Mos er th at
are bei ng donated i n th e room named i n h i s h onor.
Th i s res olu ti on wi ll au th ori z e ac c eptanc e of th e Ch arles W. Mos er 2 007 Tru s t fu nds and wi ll di rec t th e
A u di tor- Controller to plac e th e fu nds as res tri c ted i nto th e li brary ' s c u rrent s pec i al rev enu e fu nd.
Res pec tfu lly s u bmi tted,
Jes s i c a Hu ds on
Cou nty Li brari an
Madely n Helli ng Li brary Gras s Valley Roy c e Branc h Tru c kee Branc h Dori s Foley Branc h Penn Valley Stati on Bear Ri v er Stati on
980 Helli ng Way 2 07 Mi ll St. 10031 Lev on A v e. 2 11 N. Pi ne St. 11336 Pleas ant Val(ey Rd. 11130 Mag noli a Rd.
Nev ada Ci ty , CA 95959 Gras s Valley , CA 95945 Tru c kee, CA 96161 Nev ada Ci ty , CA 95959 Penn Valley , CA 95936 Gras s Valley , CA 95949
530-2 65- 7 050 530- 2 7 3- 4117 530- 582- 7 846 530- 2 65- 4606 530- 432- 47 64 530- 2 7 1- 4147
RESOLUTION No.
RESOLUTION ACCEPTING DONATIONS OF PUBLISHED
BOOKS, MUSIC AND $575,000 FROM THE CHARLES W.
MOSSER 2007 TRUST TO THE COUNTY OF NEVADA FOR
THE GRASS VALLEY LIBRARY
WHEREAS, t h e Ch a r l e s W. Mos s e r 2007 Tr u s t d a t e d Ju ne 1 0, 2007, l e f t a c ol l e c t i on of
p u b l i s h e d b ooks a nd mu s i c b y Ch a r l e s W. Mos s e r a nd a c h a r i t a b l e d ona t i on t o t h e Cou nt y of
Ne va d a f or t h e Gr a s s Va l l e y Li b r a r y, "t o b e u s e d b y i t i n b u i l d i ng a n a d d i t i on, wi ng , r oom or
ot h e r f a c i l i t y e xp a ns i on i t d e e ms a p p r op r i a t e t o b e na me d i n h onor of Ch a r l e s W. Mos s e r a nd
d e d i c a t e d i n p a r t a s i t d e e ms a p p r op r i a t e t o h ou s e h i s p u b l i s h e d b ooks a nd mu s i c a nd t o i t s l i b r a r y
p u r p os e s ot h e r wi s e"; a nd
WHEREAS, t h e Cou nt y of Ne va d a on b e h a l f of t h e Gr a s s Va l l e y Li b r a r y, we l c ome s t h e
d ona t i ons r e a l i z i ng t h a t t h e y wi l l h e l p wi t h t h e r e mod e l i ng , e xp a ns i on or ne w c ons t r u c t i on of t h e
Gr a s s Va l l e y Li b r a r y a nd wi l l e xp a nd t h e Li b r a r y' s b ook a nd mu s i c c ol l e c t i on, a l l f or t h e b e ne f i t
of t h e p u b l i c ; a nd
WHEREAS, t h e Gr a s s Va l l e y Li b r a r y r e q u e s t s t h a t t h e f u nd s b e d u l y r e s t r i c t e d t o e ns u r e
t h a t moni e s d ona t e d f r om t h e Ch a r l e s W. Mos s e r 2007 Tr u s t a r e a c c ou nt e d f or s e p a r a t e l y a nd
a p p r op r i a t e l y.
NOW, THEREFORE, BE IT RESOLVED b y t h e Boa r d of Su p e r vi s or s , of t h e Cou nt y of
Ne va d a , St a t e of Ca l i f or ni a t h a t t h e Boa r d :
1 ) For ma l l y a c c e p t s t h e d ona t i on of Ch a r l e s W. Mos s e r ' s p u b l i s h e d b ooks a nd mu s i c f r om
t h e Ch a r l e s W. Mos s e r 2007 Tr u s t .
2) For ma l l y a c c e p t s t h e $575,000 d ona t i on f r om t h e Ch a r l e s W. Mos e r 2007 Tr u s t , f or
t h e Gr a s s Va l l e y Li b r a r y f or u s e b y i t i n b u i l d i ng a n a d d i t i on, wi ng , r oom or ot h e r
f a c i l i t y e xp a ns i on a s t h e Cou nt y d e e ms a p p r op r i a t e a nd t h a t a r oom t h e r e i n b e na me d i n
h onor of Ch a r l e s W. Mos e r a nd d e d i c a t e d i n p a r t t o h i s p u b l i s h e d b ooks a nd mu s i c .
3) Di r e c t s t h e Au d i t or- Cont r ol l e r t o d e p os i t s a i d d ona t i on a nd a ny i nt e r e s t a c c r u i ng
t h e r e on i nt o t h e Li b r a r y Fu nd , t o r e s t r i c t f u nd b a l a nc e i n t h e Li b r a r y Fu nd i n a n a mou nt
e q u a l t o t h e d ona t i on a nd a c c r u e d i nt e r e s t , a nd f u r t h e r d i r e c t s t h a t t h e r e s t r i c t e d f u nd s
ma y onl y b e r e l e a s e d wi t h a p p r ova l of t h e Boa r d of Su p e r vi s or s .
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JEROME SAPIRO, JR. , STATE BAR NO. 40068
DAVID A. `SAUL;RS, STATE BAR N4. 104863
THE SAPIRO LAWF IR1V
77 Van Ness Avenue, Sui t e 201
San F r anc i sc o, C al i f or ni a 94102- f i O4Z
Tel ep h one: (415) 771- 0100
F ac si m i l e: (415) 771- 3142
' At t or ney s f or Exec ut or
Neveo Duc r ai g Mosser
SUPERIOR C OURT OF C ALIF QRTTIA
C OUNTY OF MARIN
~ Est at e of i C ase No. PRO 080590
C HARLES W. MOSSER,
REC EIPT F OR DISTRIBUTION OF
al so known as C h ar l es
' Wi l l i am Mosser , as C . W.
SPEC IF IC GIF T AND WAIVERS OF
C . W. Mosser , and as C h ar l es
RIGHTS BY THE GRASS VALLEY
Moser , ~ (C ALIF (JRNIA) PUBLIC LIBRARY
Dec edent .
1. Th e Gr ass Val l ey (C al i f or ni a) Pub l i c Li b r ar y (" Li b r ar y" ) h er eb y
ac knowl edg es r ec ei p t of t h e sum of F i ve Hundr ed Sevent y F i ve Th ousand Dol l ar s
($ 575, 040. 00) f r om Neveo Duc r ai g Masser as Exec ut or of t h e Wi l l of t h e ab ove nam ed
Dec edent and as Tr ust ee of Th e C h ar l es W. Ni osser 2007 Tr ust i n f ul l sat i sf ac t i on of t h e
sp ec i f i c g i f t desc r i b ed i n Sec t i on 3. 1(a) of t h e dec l ar at i on of t h at Tr ust dat ed June l 0;
2007.
2 . Bec ause wh at t h e Li b r ar y h as r ec ei ved i s al l of t h e di st r i b ut i ve sh ar e
t o wh i c h i t i s ent i t l ed under Th e C h ar l es W. i Vl osser 2007 Tr ust , t h e Li b r ar y h er eb y wai ves
al l r i g h t s t o not i c e f r om Neveo Duc r ai g Mosser , as Exec ut or and as Tr ust ee, f r om any
Suc c essor Exec ut or , and f r om any Suc c essor Tr ust ee of any and al l m at t er s r el at i ng t h e
REC EIP t F OR DISTRIBUTION OF SPEC IF IC GIF T AND WAIVERS OF RIGHTS BY ' Tt (F :
GRASS VALLEY (C ALIF ORNIA) PUF 3LIC LIBRARY - 1
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E s t a t e of C h a r l e s W. Ma s s e r , De ce de nt , or t o s a i d T r u s t , i ncl u di ng , bu t not l i m i t e d t o,
not i ce s of p r op os e d a ct i on, r e p or t s ,. a ccou nt s , a nd p e t i t i ons of a ny na t u r e , wh e t h e r i n t h e
a bove-e nt i t l e d p r oba t e p r oce e di ng or i n a ny ot h e r p r oce e di ng .
3 . T h e L i br a r y h e r e by r e l e a s e s a ny a nd a l l cl a i m s or r i g h t s of a ct i on i t
m a y h a ve a g a i ns t Ne ve o Du cr a i g Mos s e r r e l a t e d t o h i s a dm i ni s t r a t i on of t h e E s t a t e of
C h a r l e s - W. Mos e r , De ce de nt , or t o s a i d T r u s t , wh e t h e r known or u nknown, a nd h e r e by
wa i ve s a l l r i g h t s u nde r S e ct i on 1542 of t h e C a l i for ni a C i vi l C ode , wh i ch p r ovi de s a s
fol l ows : :
A . g e ~ ~ e r a t r e l e a s e doe s r i ot e xt e nd t o cl a ' i r ns wh i c~ a t l i e : cr e t i i t a ~
doe s coot know a r s u s p e ct t o e xi s t i n t l s fa vor a t t h e t i i ne _ of
e xe cu i t i ng t l Y e r e l e a s e , wk~ i ch i ~ known by. h i m m u s t Ha ve
m a t e r i a l l y a ffe ct e d l e i s s e t t l e m e nt wi t h t h e de bt or .
Da t e d: S e p t e m be r , 2012
1?_ 24. 02: 202
Gr a s s V a l l e y ( C a l i for ni a ) P u bl i c L i br a r y
By t h e Ne va da C ou nt y Boa r d of S u p e r vi s or s
By
T e d S . Owe ns
Boa r d C h a i r
( ZE C E IP T FOR DIS" 1' RIBUT ION OF~ S P E C IFIC GIFT A ND WA IV E RS OF R[GI- IT S BY T HE
GRA S S V A L L E Y ( C A J~ IFORNIA ) P UBL IC L II3RI~ RY - 2 ' ~
September 18, 2012
COUNTY OF NEVADA
COUNTY EXECUTIVE OFFICE
Honorable Board of Su pervisors
950 Maidu Avenu e
950 Maidu Avenu e
(530) 265-7040
Fax 265-9839
E-MAIL: ceo@co.nevada.ca.u s
SUBJECT: Resolu tion au th oriz ing execu tion of Amendment # 1
Conflict Resolu tion Center of Nevada Cou nty for th e term of Ju ly
30, 2013, to correct th e pay ment dates in E~ibit B.
RECOMMENDATION: Approve th e Resolu tion.
to th e contract with
1, 2012 th rou g h Ju ne
FUNDING: 100% fu nded by cou rt filing fees. Contract amou nt is bu dg eted for 12/ 13.
BACKGROUND: Th e Dispu te Resolu tion Act of 1986 provided for th e local establish ment
and fu nding of informal dispu te resolu tion prog rams. Th e g oal of th e Act is th e creation of a
statewide sy stem to provide dispu te resolu tion services (primarily conciliation and mediation)
to cou nty residents, with th e expectation being th at th ese services will assist in resolving
problems informally and fu nction as an alternative to more formal cou rt proceeding s. Cou nties
wh ich ch oose to offer th ese services to th eir residents were au th oriz ed to allocate u p to $8.00
from filing fees in su perior, mu nicipal, and j u stice cou rt actions to g enerate revenu e for th ese
prog rams. Nevada Cou nty cu rrently allocates th e $8.00 maximu m.
Th is amendment corrects th e pay ment dates for Resolu tion No. 12-290, th e contract wh ich
was approved and execu ted by th e Nevada Cou nty Board of Su pervisors on Ju ne 26~' , 2012.
Th e pay ment dates reflected a prior y ear and are being ch ang ed to reflect th e cu rrent y ear.
Respectfu lly su bmitted,
( ~ ~ ~ ~ ' ~ ~ y n ~ ~ 2 ,
Rich ard A. Haffey
Cou nty Execu tive Officer
1 of 1
RESOLUTION No.
RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT #1 TO
THE PERSONAL SERVICE CONTRACT WITH CONFLICT
RESOLUTION CENTER OF NEVADA COUNTY (RESO NO. 12-290)
WHEREAS, t h e Con t r a c t or p r ov i d e s d i s p u t e r e s ol u t i on s e r v i c e s t o t h e c i t i z e n s of Ne v a d a
Cou n t y; a n d
WHERAS, t h e p a r t i e s e n t e r e d i n t o a n a gr e e me n t on t h e 26 ` h of Ju n e 2012 p e r Re s ol u t i on
No. 12-290 a n d d e s i r e t o a me n d t h e i r a gr e e me n t t o c or r e c t t h e c on t r a c t p a yme n t d a t e s i n E~i bi t
"B" Sc h e d u l e of Ch a r ge s a n d Pa yme n t s .
NOW THEREFORE, BE IT HEREBY RESOLVED by t h e Boa r d of Su p e r v i s or s of t h e
Cou n t y of Ne v a d a , St a t e of Ca l i for n i a , t h a t Con t r a c t Ame n d me n t # 1 d a t e d t h e 9t d a y of Oc t obe r ,
2012, by a n d be t we e n t h e Cou n t y a n d Con fl i c t Re s ol u t i on Ce n t e r of Ne v a d a Cou n t y, r e v i s i n g t h e
p a yme n t d a t e s t o Ju l y 1, 2012, Oc t obe r 1, 2012, Ja n u a r y 1, 2013, a n d Ap r i l 1, 2013, be a n d
h e r e by i s a p p r ov e d a n d t h a t t h e Ch a i r of t h e Boa r d of Su p e r v i s or s be a n d i s h e r e by a u t h or i z e d t o
e x e c u t e , on be h a l f of t h e Cou n t y of Ne v a d a , Con t r a c t Ame n d me n t #1. Fu n d s t o be d i s bu r s e d
fr om a c c ou n t : 1486-20112-272-1000-521520.
AMENDMENT #1 TO THE PERSONAL SERVICE CONTRACT WITH
CONFLICT RESOLUTION CENTER OF NEVADA COUNTY
THIS AMENDMENT i s executed th i s 9 th day of October, 2012 by and between Confl i ct
Res ol uti on Center of Nevada County, h erei nafter referred to as "Contractor and COUNTY Or
NEVADA, h erei nafter referred to as "County". Sai d Amendment wi l l amend th e p ri or agreement
between th e p arti es enti tl ed Pers onal Servi ces Contract executed on June 26, 2012, p er Res ol uti on
No. 12-29 0.
WHERAS, th e Contractor p rovi des di s p ute res ol uti on s ervi ces to th e ci ti z ens of Nevada
County; and
WHERAS, th e p arti es des i re to amend th ei r agreement to ch ange th e p ayment dates to Jul y
1, 2012, October 1, 2012, January 1, 2013, and Ap ri l 1, 2013.
NOW THEREFORE, BE IT HEREBY RESOLVED, th e p arti es h ereto agree as fol l ows :
1. Th at Amendment #1 s h al l be effecti ve as of Jul y 1, 2012
2. Th at Exh i bi t "B" s h al l be revi s ed to th e amended E~ ch i bi t "B" as attach ed h ereto and
i ncorp orated h erei n
COUNTY OF NEVADA:
Honorab e Ted Owens
Ch ai r, Board of Sup ervi s ors
Dated:
Attes t:
Donna Landi
Cl erk of th e Board of Sup ervi s ors
CRCNC Amd 1 2012-13
CONTRACTOR:
,-
'/~ -t,
a ~ : El i z abeth M ntl e, MFT
Ti tl e Executi ve Di rector,
Co fl i ct Res ol uti on Center of Nevada County
Dated: ~ ~ J 2 7i -~
EXHIBIT ` B'
COMPENSATION OR FEES TO BE PAID TO THE CONTRACTOR
DATE: AMOUNT:
J u l y 1 , 201 2 $ 5, 000
Oct 1 , 201 2 $ 5, 000
J an 1 , 201 3 $ 5, 000
Apr 1 , 201 3 $ 5, 000
To tal : $20, 000
H:\ Co nf l i ct Re s o l u ti o n~ 201 2-1 3~ Ame ndme nt #1\ PSK 1 2-1 3_Ame ndme nt Exh B.do c
Page 1
l
Co ntracto r appro ve s thi s page ~ ~ ~ ~
COUNTY OF NEVADA ~ ~ cI
NEVADA COUNTY AIRPORT
(530) 273-3374
Mail: 950 Maidu Ave.
Sept ember 24, 2011
Honorable Board of Supervis ors
Eric Rood Adminis t rat ive Cent er
950 Maidu Aver.~ z e
DATE OF MEETING: Oct ober 9, 2012
Locat ion: 13083 John Bauer Ave.
Gras s Valley , CA 95945
SUBJECT: Approval and ex ecut ion of t he firs t amendment t o a ground leas e approved by Res olut ion 07-533,
ground leas e w it h Sierra Mount ain Aviat ion, Inc for operat ion of an aircraft maint enance facilit y in a Count y
ow ned hangar on ramp 5 at t he Nevada Count y Airport .
RECOMMENDATION: Approve t he at t ached Res olut ion
FUNDING: N/A
BACKGROUND: Sierra Mount ain Aviat ion, Inc holds a ground leas e, approved by Board Res olut ion No. 07-
533 on Oct ober 23, 2007 for approx imat ely 4800 s q ft of a Count y ow ned hangar on ramp 5 at t he Nevada
Count y Airport .
The s ubj ect leas e is for t en y ears broken int o t w o t erms of five y ears each. The firs t five y ear t erm of t he leas e
ex pires on Oct ober 1, 2012. The t erms of t he leas e allow t he Les s ee t o elect t o ex t end t he leas e for t he s econd
five-y ear t erm cont ingent on a rent al rat e review and pos s ible adj us t ment per t he proces s out lined in paragraph
s ix (6) of t he leas e.
The Les s ee has indicat ed t o t he Les s or a des ire t o ex ecut e t he opt ion t o ex t end t he leas e for t he s econd five y ear
t erm. In addit ion, t he proces s called for in paragraph 6 of t he leas e w as follow ed and prevailing leas e rat es for
s imilar s t ruct ures at Auburn, Placerville and Columbia w ere compared. Bas ed on t hat review , Les s or and
Les s ee agreed t o es t ablis h a new ground leas e of $ .266/s q ft/mont h effect ive Oct ober 1, 2012. Per t he leas e t hat
rat e w ill remain effect ive for one y ear at w hich t ime t he 3%annual es calat ion proces s w ill be in effect for t he
remaining four y ears of t he leas e.
This leas e amendment w it h Sierra Mount ain Aviat ion, Inc. has been endors ed by t he Nevada Count y Airport
Commis s ion.
Res pect fully Submit t ed,
Richard A. Haffey
Count y Ex ecut ive Officer
r
r
I C~ t ~
Greg Mars hall
Airport Manager
RESOLUTION No.
APPROVAL AND EXECUTION OF THE FIRST AMENDMENT TO A
GROUND LEASE BETWEEN THE COUNTY OF NEVADA AND
SIERRA MOUNTAIN AVIATION, INC. FOR OPERATION OF AN
AIRCRAFT MAINTENANCE FACILITY ON RAMP 5 AT THE
WHEREAS, Si e r r a Mounta i n Av i a ti on, Inc h ol d s a gr ound l e a s e , a ppr ov e d by Boa r d
Re s ol uti on 07-533 on Octobe r 23, 2007 f or a ppr ox i m a te l y 4800 s q f t of a County owne d h a nga r
on Ra m p 5 a t th e Ne v a d a County Ai r por t; a nd
WHEREAS, th e s ubj e ct l e a s e i s f or te n ye a r s br oke n i nto two te r m s of f i v e ye a r s e a ch wi th
th e f i r s t f i v e ye a r te r m of th e l e a s e e x pi r i ng on Octobe r 1 , 201 2; a nd
WHEREAS, th e te r m s of th e l e a s e a l l ow th e Le s s e e to e l e ct to e x te nd th e l e a s e f or th e
s e cond f i v e-ye a r te r m conti nge nt on a r e nta l r a te r e v i e w a nd pos s i bl e a d j us tm e nt pe r th e pr oce s s
outl i ne d i n pa r a gr a ph s i x (6) of th e l e a s e ; a nd
WHEREAS, th e Le s s e e h a s e l e cte d to e x e cute th e opti on to e x te nd th e l e a s e f or th e s e cond
f i v e ye a r te r m ; a nd
WHEREAS, th e r a te r e v i e w pr oce s s ca l l e d f or i n pa r a gr a ph 6 of th e l e a s e wa s f ol l owe d
a nd pr e v a i l i ng l e a s e r a te s f or s i m i l a r s tr uctur e s a t Aubur n, Pl a ce r v i l l e a nd Col um bi a we r e
com pa r e d ; a nd
WHEREAS, ba s e d on th a t r e v i e w, Le s s or a nd Le s s e e a gr e e d to e s ta bl i s h a ne w gr ound
l e a s e r a te of $ .266/ s q f t/ m onth e f f e cti v e Octobe r 1 , 201 2; a nd
WHEREAS, County Se ni or Sta f f a nd th e Ai r por t Ma na ge r h a v e ne goti a te d a n a m e nd m e nt
to th e s ubj e ct l e a s e i ncl ud i ng a te r m e x te ns i on a nd r a te a d j us tm e nt th a t a r e a cce pta bl e to th e
Le s s e e , County Se ni or Sta f f , Ai r por t Ma na ge r , County Couns e l a nd th e Ne v a d a County Ai r por t
Com m i s s i on.
NOW, THEREFORE, BE IT RESOLVED th a t th e Ne v a d a County Boa r d of Supe r v i s or s
h e r e by:
1 . Appr ov e s th e Fi r s t Am e nd m e nt to Gr ound Le a s e be twe e n th e County of Ne v a d a a nd
Si e r r a Mounta i n Av i a ti on, Inc. f or ope r a ti on of a n a i r cr a f t m a i nte na nce f a ci l i ty on
Ra m p 5 a t th e Ne v a d a County Ai r por t, a nd a uth or i z e s th e Ch a i r of th e Boa r d to e x e cute
th e Am e nd m e nt on be h a l f of Ne v a d a County.
2. Wh e n r e ce i v e d , f und s wi l l be d e pos i te d i n 41 1 691 0042741 000/ 430200.
AMENDMENT TO GROUND LEASE WITH
SIERRA MOUNTAIN AVIATION, INC
THIS AMENDMENT w i l l amend a p r i o r agr eement betw een Si er r a Mo untai n Av i ati o n, Inc and
th e Co unty o f Nev ada, enti tl ed Res o l uti o n Auth o r i z i ng Leas e o f Ai r p o r t Real P r o p er ty to Si er r a
Mo untai n Av i ati o n, Inc , ap p r o v ed by Bo ar d Res o l uti o ns No . 07- 5 3 3 .
Th i s amendment i s made i n c o ns i der ati o n o f th e f o l l o w i ng f ac ts :
A. Si er r a Mo untai n Av i ati o n, Inc , h o l ds a gr o und l eas e, ap p r o v ed by Bo ar d Res o l uti o ns No . 07- 5 3 3
o n Oc to ber 23 , 2007 f o r ap p r o x i matel y 4800 s quar e f eet o f a Co unty o w ned h angar o n r amp 5 at
Nev ada Go unty Ai r p o r t f c ~ r o p er ati o n o f ~ n ~ i r ~ r af t mai ntenanc e f ac i l i ty.
B. Th e s ubj ec t l eas e i s f o r ten year s br o ken i nto tw o ter ms o f f i v e year s eac h w i th th e f i r s t f i v e year
ter m o f th e l eas e ex p i r i ng o n Oc to ber 1 , 201 2.
C. Th e ter ms o f th e l eas e al l o w th e Les s ee to el ec t to ex tend th e l eas e f o r th e s ec o nd f i v e- year ter m
c o nti ngent o n a r ental r ate r ev i ew and p o s s i bl e adj us tment p er th e p r o c es s o utl i ned i n p ar agr ap h
s i x (6) o f th e l eas e.
D. Th e Les s ee h as el ec ted to ex ec ute th e o p ti o n to ex tend th e l eas e f o r th e s ec o nd f i v e year ter m.
E. In ac c o r danc e w i th th e ter ms o f th e s ubj ec t l eas e a p r ev ai l i ng r ate c o mp ar i s o n o f l i ke s tr uc tur es at
c o mp ar abl e l o c al ai r p o r ts w as under taken and Les s ee and Les s o r agr eed to a l eas e r ate o f
$ .266/ s q f t/ mo nth ef f ec ti v e Oc to ber 1 , 201 2.
F . Bas e o n D and E. abo v e th e p ar ti es w i s h to es tabl i s h th e new r ental r ate s tated abo v e ef f ec ti v e
Oc to ber 1 , 201 2, and ex tend th e ter m o f th e l eas e f o r th e s ec o nd f i v e year ter m.
NOW, THEREF ORE, IT IS AGREED:
1 . Th i s amendment i s ef f ec ti v e Oc to ber 1 , 201 2.
2. P ar agr ap h 2 o f th e Gr o und Leas e betw een th e Co unty and Si er r a Mo untai n Av i ati o n,
Inc i s h er eby amended to add:
2.(a). Th e Les s ee h as el ec ted to ex ec ute th e o p ti o n f o r th e s ec o nd f i v e year
ter m o f th e l eas e th at s h al l r un f r o m Oc to ber 1 , 201 2 to Sep tember 3 0, 201 7.
3 . P ar agr ap h 6 o f th e Gr o und Leas e i s amended to add th e f o l l o w i ng p r o v i s i o n:
3 .(a) Ef f ec ti v e Oc to ber 1 , 201 2 th e gr o und l eas e r ate w i l l be $ .266/ s q f t/ mo nth bas ed
o n th e r ate r ev i ew p r o c es s o utl i ned i n p ar agr ap h 6 SECOND TERM abo v e. Th e s ame
3 % p er year es c al ati o n to th e bas e r ent s h al l ap p l y to eac h o f th e r emai ni ng f o ur year s
o f th e Sec o nd Ter m i n th e s ame manner as agr eed to f o r th e F i r s t Ter m .
Ex c ep t as amended h er ei n th e p r i o r agr eements o f th e p ar ti es s h al l r emai n i n f ul l f o r c e and
ef f ec t.
COUNTY OF NEVADA: LESSEE:
e :
B y : ~~
-
_ y . ~
v
~'~~Z
Chair o f the B o ard o f Superv iso rs Date Dan Grass Date
Sierra Mo untain Av iatio n, I nc
ATTEST: APPROVED AS TO FORM:
B y :
B y :
Do nna Landi Co unty Co unsel
Clerk o f the B o ard o f Superv iso rs
COUNTY OF NEVADA
(530) 273-3374
September 24, 2012
Eric Rood Adminis trative Center
950 Maidu Avenue
Loc ation: 13083 John Bauer Ave.
Gras s Valley, CA 95945
3~
SUBJECT: Res olution approving as s ignment of two ground leas es on Lot 4A and Lot 4B between
the County of Nevada and Mark Mac hado at Nevada County Airport to the Nevada County Ex ec utive
Hangar Owners .
RECOMMENDATION: Approve the attac hed Res olution.
FUNDING: Terms and c onditions of the two leas es are unc hanged.
BACKGROUND: Res olution 03-337, pas s ed and adopted by the Board of Supervis ors on July 22,
2003, modified an option agreement and approved drafts of ground leas es between the County and
Mark Mac hado for development, c ons truc tion and operation of hangars on Lot 4A and Lot 4B at the
Nevada County Airport. The ground leas e for the hangar development on Lot 4A was ex ec uted on
July 22, 2003. Res olution 04-154, pas s ed and adopted by the Board of Supervis ors on April 27, 2004,
further modified the option agreement between the County and Mark Mac hado for development of
hangars on Lot 4B. The ground leas e between the County and Mark Mac hado, for the development of
hangars on Lot 4B, was ex ec uted on November 15, 2004. Thos e leas es were amended by Res olution
11-366 on July 12, 2011, reflec ting a revis ed rental rate, s implific ation of the terms of the leas e
pertaining to annual CPI adj us tments and a lot line adj us tment.
Sec tion VII Paragraphs 30-35 of both leas es allows the les s ee to as s ign its interes t to another party
upon written c ons ent of the County. After reviewing the q ualifying doc uments of the entity, the
Nevada County Ex ec utive Hangar Owners , to whom Mark Mac hado propos es to as s ign the leas es , it is
rec ommended that the Board approve the as s ignment.
Res pec tfully Submitted,
Ric hard A. Haffey
County Ex ec utive Offic er
Greg Mars hall
Airport Manager
RESOLUTION No.
RESOLUTION APPROVING ASSIGNMENT OF TWO GROUND
LEASES ON LOT 4A AND LOT 4B BETWEEN THE COUNTY OF
NEVADA AND MARK MACHADO AT NEVADA COUNTY
AIRPORT TO THE NEVADA COUNTY EXECUTIVE HANGAR
OWNERS
WHEREAS, Re s ol u t i on 03-337, pas s e d an d adopt e d by t h e Board of Su pe rv i s ors on J u l y
22, 2003, modi fi e d an opt i on agre e me n t an d approv e d draft s of grou n d l e as e s be t we e n t h e Cou n t y
an d Mark Mach ado for de v e l opme n t , con s t ru ct i on an d ope rat i on of h an gars on Lot 4A an d Lot
4B at t h e Ne v ada Cou n t y Ai rport ; an d
WHEREAS, t h e grou n d l e as e for t h e h an gar de v e l opme n t on Lot 4A was e x e cu t e d on J u l y
22, 2003; an d
WHEREAS, Re s ol u t i on 04-154 pas s e d an d adopt e d by t h e Board of Su pe rv i s ors on Apri l
27, 2004, fu rt h e r modi fi e d t h e opt i on agre e me n t be t we e n t h e Cou n t y an d Mark Mach ado for
de v e l opme n t of h an gars on Lot 4B; an d
WHEREAS, t h e grou n d l e as e be t we e n t h e Cou n t y an d Mark Mach ado for t h e de v e l opme n t
of h an gars on Lot 4B was e x e cu t e d on Nov e mbe r 15, 2004; an d
WHEREAS, t h os e l e as e s we re ame n de d by Re s ol u t i on 11-366 on J u l y 12, 2011; an d
WHEREAS, Se ct i on VII Paragraph s 30-35 of t h e l e as e s al l ows t h e l e s s e e t o as s i gn i t s
i n t e re s t t o an ot h e r part y u pon wri t t e n con s e n t of t h e Cou n t y; an d
WHEREAS, aft e r re v i e wi n g t h e q u al i fyi n g docu me n t s of t h e e n t i i t y, t h e Ne v ada Cou n t y
Ex e cu t i v e Han gar Own e rs , t o wh om Mark Mach ado propos e s t o as s i gn t h e l e as e s , i t i s
re comme n de d t h at t h e Board approv e t h e as s i gn me n t .
NOW, THEREFORE, BE IT RESOLVED t h at t h e Ne v ada Cou n t y Board of Su pe rv i s ors
approv e s t h e Le as e As s i gn me n t from Mark Mach ado t o t h e Ne v ada Cou n t y Ex e cu t i v e Han gar
Own e rs , an d au t h ori z e s t h e Ch ai r of t h e Board of Su pe rv i s ors t o e x e cu t e t h e Le as e As s i gn me n t i n
t h e form at t ach e d h e re t o.
LEASE ASSIGNMENT
Pursuant to Section VII, paragraphs 30-35, of certain Ground Leases ("Leases") by and between the
County of Nevada ("County") and Mark Machado ("Lessee") for the development and construction of
hangars on ramp 3 at the Nevada County Airport, specif cally entitled Ground Lease Lot 4A Nevada
County Airport and Ground Lease Lot 4B Nevada County Airport, dated J uly 22, 2003 and November
15, 2004, respectively, Lessee hereby grants, transfers, conveys, and assigns to the Nevada County
Executive Hangar Owners its entire right, title, and interest under the Leases.
The Nevada County executive Hangar Owners hereby accepts the assignment of the Leases and
assumes all obligations, liabilities and duties under the Leases.
The County hereby releases Lessee of its rights, obligations and interest in and to the Ground Leases
and consents to Lessee' s assignment of its rights, obligations and interest in and to the Ground Leases
to the Nevada County Executive Hangar Owners as new Lessee.
No further assignment of the Ground Leases shall hereafter be made without prior written consent of
County.
Except as modified herein all other terms and conditions of the Ground Leases shall remain
unchanged.
County of Nevada
Ted Owens, Chairman, Nevada County Board of Supervisors
Mark Machado, Lessee
Nevada County Executive Hantgar Owners
Robert Hobert, D irector
D ate
D ate ~ " 2-~
~
L
D at ~ ~ ~-
COUNTY OF NEVADA
(530) 273-3374
September 27, 2011
950 Maidu Avenue
Loc ation: 13083 John Bauer Ave.
Gras s Valley, CA 95945
3' .
SUBJECT: Approval and ex ec ution of the firs t amendment to a ground leas e approved by Res olution 00-452,
ground leas e w ith James and Mary Booth for c ons truc tion and operation of an airc raft s torage hangar on an
undeveloped pad area at the Nevada County Airport.
RECOMMENDATION: Approve the attac hed Res olution
FUNDING: N/A
BACKGROUND: James and Mary Booth hold a ground leas e, approved by Board Res olution No. 00-452, for
approx imately 4000 s q ft of property s ituated j us t north of the w es t gate at the Nevada County Airport.
During a periodic prevailing rate review and adj us tment c alled for by the leas e in late September 2012
dis c us s ions inc luded a more c omprehens ive leas e amendment w ith the goal of es tablis hing a new rental rate
effec tive Oc tober 1, 2012, c larifying leas e language and adj us ting the term of the leas e.
The proc es s c alled for in paragraph 3 of the leas e w as follow ed and prevailing leas e rates for s imilar s truc tures
at five loc al airports w ere c ompared. Les s or and Les s ee agreed to a new ground leas e rate of $.04/s q ft/month
effec tive Oc tober 1, 2012. Per the leas e that rate w ill remain effec tive for 36 months at w hic h time the review
and adj us tment proc es s w ill be repeated.
During the prevailing leas e rate review des c ribed above Les s or and Les s ee als o agreed that not all the airports
lis ted in paragraph 6 for prevailing rate as s es s ment are c omparable to Nevada County Airport. Les s or and
Les s ee agreed to delete Georgetow n and add Jac ks on to the lis t of airports to be us ed for future prevailing rate
as s es s ments . In addition Les s or and Les s ee agreed to modify the s entenc e follow ing the lis t of airports to read:
The rental rate s hall be the numeNic al average of the mos t rec ently approved or negotiated leas e rates for
s imilar hangar s pac e at the pNevious ly lis ted ai~ po~ ts .
During this dis c us s ion it w as als o revealed that the adminis trator w ho prepared the s ubj ec t leas e in 2000 c alled
for a thirty s even (37) year term of leas e follow ed by revers ion to the County. The norm for all other privately
ow ned hangar ground leas es on the airport is for the term of the leas e to be forty (40) years after Certific ate of
Oc c upanc y (CCO). Apparently the adminis trator w as trying to align the revers ion dates of hangars loc ated
adj ac ent to one another. Les s or and Les s ee agree the term of leas e s hould be adj us ted to reflec t the airport norm
of 40 years after CCO for term of leas e.
This l e a se a me ndme nt w ith Ja me s a nd Ma ry Booth ha s be e n e ndorse d by the Ne va da County A irp ort
Commission.
R e sp e c tf ul l y Submitte d,
R ic ha rd A . Ha f f e y
County E x e c utive O f f ic e r
0~
Gre g Ma rsha l l
A irp ort Ma na ge r
L ~
RESOLUTION No.
APPROVAL AND EXECUTION OF THE FIRST AMENDMENT
TO A GROUND LEASE BE~'WEEN THE COUNTY OF l~TEVADA
AND JAMES AND MARY BOOTH FOR CONSTRUCTION AND
OPERATION OF AN AIRCRAFT STORAGE HANGAR ON AN
UNDEVELOPED PAD AREA AT THE NEVADA COUNTY
AIRPORT
WHEREAS, James and Mary Booth hold a ground lease, approved by Board Resoluti on
No. 00-452, f or approxi mately 4000 sq f t of property si tuated j ust north of the west gate at the
Nevada County Ai rport; and
WHEREAS, duri ng a peri odi c prevai li ng rate revi ew and adj ustment c alled f or by the lease
i n late September 2012 di sc ussi ons i nc luded a more c omprehensi ve lease amendment wi th the
goal of not only establi shi ng a new rental rate ef f ec ti ve Oc tober 1, 2012 but also c lari f yi ng lease
language and adj usti ng the term of the lease; and
WHEREAS, the proc ess c alled f or i n paragraph 3 of the lease was f ollowed and Lessor
and Lessee agreed to a new ground lease rate of $.04/ sq f t/ month ef f ec ti ve Oc tober 1, 2012; and
WHEREAS, duri ng the prevai li ng lease rate revi ew desc ri bed above Lessor and Lessee
also agreed that not all the ai rports li sted i n paragraph 6 f or prevai li ng rate assessment are
c omparable to Nevada County Ai rport; and
WHEREAS, Lessor and Lessee agreed to delete Georgetown and add Jac kson to the li st of
ai rports to be used f or f uture prevai li ng rate assessments and to c lari f y language c onc erni ng
averagi ng of the lease rates; and
WHEREAS, duri ng thi s rate revi ew i t was also revealed that the subj ec t lease approved i n
2000 c alled f or a thi rty seven (37) year term of lease where the norm f or all other pri vately owned
hangar ground leases on the ai rport i s f or a term of the lease of f orty (40) years af ter Certi f i c ate of
Oc c upanc y (COO); and
WHEREAS, Lessor and Lessee agree the term of lease should be amended to ref lec t the
ai rport norm of 40 years af ter COO f or term of lease; and
WH~R~AS, County Seni or Staf f and the Ai rport Manager have negoti ated an amendment
to several provi si ons i n the subj ec t lease ac c eptable to the Lessee, County Seni or Staf f , Ai rport
Manager, Ri sk Manager and County Counsel; and
WHEREAS, t h e Ne vada Count y Ai r p or t Commi ssi on h as e ndor se d t h e ame ndme nt t o t h e
sub j e c t gr ound l e ase .
NOW, THEREFORE, B~ IT RESOLVED t h at t h e Ne vada Count y Boar d of Sup e r vi sor s
h e r e b y:
1 . Ap p r ove s t h e Fi r st Ame ndme nt t o Gr ound Le ase b e t we e n t h e Count y of Ne vada
and Jame s and Mar y Boot h for c onst r uc t i on and op e r at i on of an ai r c r aft st or age
h angar on an unde ve l op e d p ad ar e a at t h e Ne vada Count y Ai r p or t , and
aut h or i z e s t h e Ch ai r of t h e Boar d t o e xe c ut e t h e Ame ndme nt on b e h al f of
Ne vada Count y.
2 . Wh e n r e c e i ve d, funds wi l l b e de p osi t e d i n 41 1 691 0042 741 000/4302 00.
AMENDMENT TO GROUND LEASE WITH
JAMES AND MARY BOOTH
THIS AMENDMENT w i l l amend a p r i o r agr eement betw een James and Mar y Bo o th and the Co unty o f
Nevada, enti tl ed Nevada Co unty Ai r p o r t Gr o und Lease, ap p r o ved by Bo ar d Reso l uti o ns No . 00-452.
Thi s amendment i s made i n co nsi der ati o n o f the f o l l o w i ng f acts:
A. James and Mar y Bo o th, ho l d a gr o und l ease, ap p r o ved by Bo ar d Reso l uti o ns No . 00-452, f o r
ap p r o xi matel y 4000 squar e f eet o f ai r p o r t p r o p er ty si tuated j ust no r th o f the ai r p o r t w est gate o f f Nevada
Ci ty Avenue.
B. In acco r dance w i th the ter ms o f the subj ect l ease a p r evai l i ng r ate co mp ar i so n o f l i k e str uctur es at
co mp ar abl e l o cal ai r p o r ts w as under tak en.
C. Dur i ng the p r evai l i ng r ate co mp ar i so n descr i bed abo ve bo th Lesso r and Lessee agr eed that no t al l o f
ai r p o r ts l i sted i n the l ease f o r co mp ar i so n ar e co mp ar abl e to Nevada Co unty Ai r p o r t and agr eed to del ete
Geo r geto w n and add Jack so n to the l i st.
D. In addi ti o n bo th Lesso r and Lessee agr eed to cl ar i f y the l anguage descr i bi ng ho w the p r evai l i ng l ease r ate
i s deter mi ned.
E. Dur i ng thi s di scussi o n i t w as al so r eveal ed that the admi ni str ato r w ho p r ep ar ed the subj ect l ease i n 2000
cal l ed f o r a thi r ty seven (37) year ter m o f l ease f o l l o w ed by r ever si o n to the Co unty. The no r m f o r al l o ther
p r i vatel y o w ned hangar gr o und l eases o n the ai r p o r t i s f o r the ter m o f the l ease to be f o r ty (40) year s af ter
Cer ti f i cate o f Occup ancy (CCO).
F. Based o n B, C, D and E abo ve the p ar ti es w i sh to establ i sh a new r ental r ate ef f ecti ve Octo ber 1 , 201 2,
r evi se the l i st o f ai r p o r ts used i n the p er i o di c r ate co mp ar i so n, cl ar i f y l anguage co ncer ni ng ho w the aver age
l ease r ate i s deter mi ned and adj ust the ter m o f the l ease.
NOW, THEREFORE, IT IS AGREED:
1 . Thi s amendment i s ef f ecti ve Octo ber 1 , 201 2.
2. Par agr ap h 2 o f the Gr o und Lease betw een the Co unty and James and Mar y Bo o th i s her eby
del eted and r ep l aced w i th:
2. The Lease shal l co mmence o n Jul v 1 0, 2001 , (the "Co mmencement Date"), and shal l
r emai n i n ef f ect f o r f o r ty (40) year s unti l Jul y 9, 2041 , (the "Ter m") unl ess ter mi nated
ear l i er i n acco r dance w i th the ter ms o f the Lease.
3. The tw o sentences i n p ar agr ap h 3 o f the gr o und l ease l i sti ng the ai r p o r ts to be used i n the r ate
co mp ar i so n and the f o l l o w i ng sentence co ncer ni ng aver agi ng the r ental r ates ar e amended to r ead:
The ai r p o r ts i ncl uded i n the assessment w i l l i ncl ude but no t be l i mi ted to the f o l l o w i ng: Aubur n,
Pl acer vi l l e, Co l umbi a, Tr uck ee, Wi l l o w s and Jack so n. The r ental r ate shal l be the numer i cal
aver age o f the mo st r ecentl y ap p r o ved o r nego ti ated l ease r ates f o r si mi l ar hangar sp ace at the
p r evi o usl y l i sted ai r p o r ts.
4. Par agr ap h 3 o f the Gr o und Lease i s amended to add the f o l l o w i ng p r o vi si o n:
3.(a) Ef f ecti ve Octo ber 1 , 201 2 the gr o und l ease r ate w i l l be $.04/ sq f t/ mo nth based o n the
hangar squar e f o o tage (4000 sq f t). Futur e p r evai l i ng r ate r evi ew s and adj ustments shal l be i n
acco r dance w i th p ar agr ap h 3. abo ve.
5 . Except as amended h er ei n th e pr i o r agr eements o f th e par ti es sh al l r emai n i n f u l l f o r ce and ef f ect.
COUNTY OF NEVADA: LESSEE:
Ch ai r o f th e Bo ar d o f Su per vi so r s Date es Bo o th Date
Mar y B th Date
ATTEST: APPROVED AS TO FORM:
By: By:
Do nna Landi Co u nty Co u nsel
Cl er k o f th e Bo ar d o f Su per vi so r s
RESOLUTION NO.
RESOLUTION PROCLAIMING SATURDAY, OCTOBER 13 AS
"POWER UI' l~TCTV DAB'" IN l~TEV~iDA ~OUr~ i Y
3~
WHEREAS, NCTV - Nevada County Televis ion and FCAT Footh ills Community
Acces s Televis ion b ef ore th at, h ave s erved our community For nearly 20 years ; and
WHEREAS, Pub lic Acces s Televis ion is a rig h t g iven to us b y Cong res s as th e only
way our citiz ens can us e th e medium of televis ion to create and watch local prog ramming
f or our community; and
WHEREAS, th e NCTV g overnment ch annel h as inf ormed our citiz ens on city and
county g overnment meeting s ; and
WHEREAS, NCTV h as moved into th e Nevada City Tech Center and needs to
b uild a new s tudio to continue s erve our community;
NOW, THEREFORE, BE IT HEREBY RESOLVED th at th e Board of Supervis ors of
th e County of Nevada proclaims Saturday, Octob er 13 as "Power Up NCTV Day" in
Nevada County.
COUNTY OF NEVADA
STATE OF CALIFORNIA
BOARD OF SUPERVISORS
33
Nathan Beason, l s` Di str i c t
Ed Sc of i el d, 2 ` ~ Di str i c t
Ter r y Lamphi er , 3` d Di str i c t
Vi c e Chai r Wm. "Hank" Weston, 4 "' Di str i c t
Chai r Ted S. Owens, 5 ~ ~ ' Di str i c t
Donna Landi , Cl er k of the Boar d
September 27, 2012
The Honor abl e Boar d of Su per v i sor s
Cou nty of Nev ada
95 0 Mai du Av enu e
Nev ada Ci ty, CA 95 95 9
SUBJECT: Reappoi ntment to the Ar ea 4 Agenc y on Agi ng Adv i sor y Cou nc i l
RECOMMENDATION: Appr ov e r eappoi ntment of Ms. Sar ah Hal l Dear dor f f as Adu l t and
Fami l y Ser v i c es Commi ssi on r epr esentati v e to the Ar ea 4 Agenc y on Agi ng Adv i sor y Cou nc i l .
FUNDING: None.
BACKGROUND: On September 13, 2011, the Boar d of Su per v i sor s appoi nted Ms: Sar ah Hal l
Dear dor f f as the Adu l t and Fami l y Ser v i c es Commi ssi on r epr esentati v e on the Ar ea 4 Agenc y on
Agi ng Adv i sor y Cou nc i l , f or an u nexpi r ed ter m endi ng Ju ne 30, 2012.
Ms. Hal l Dear dor f f su bmi tted an appl i c ati on to c onti nu e ser v i ng as the Adu l t and Fami l y Ser v i c es
Commi ssi on r epr esentati v e to the Ar ea 4 Agenc y on Agi ng Adv i sor y Cou nc i l . At i ts September
11, 2012 meeti ng, the Adu l t and Fami l y Ser v i c es Commi ssi on v oted u nani mou sl y to appr ov e the
r eappoi ntment of Ms. Hal l Dear dor f f to the Ar ea 4 Agenc y on Agi ng Adv i sor y Cou nc i l , and the
Commi ssi on sent a l etter to the Boar d of Su per v i sor s r ec ommendi ng her r eappoi ntment.
Thank you f or you r c onsi der ati on of thi s r eq u est.
Si nc er el y,
e
~ ~ ~ ~ ~
DONNA LANDI
Cl er k of the Boar d
Attac hments
95 0 Mai du Av enu e, Su i te 200, Nev ada Ci ty CA 95 95 9-8617
phone: 5 30.265 .14 80 ~ f ax: 5 30.265 .9836 ~ tol l f r ee: 888.785 .14 80 ~ emai l : bdof su per v i sor s~ c o.nev ada.c a.u s
websi te: http://www.mynev adac ou nty.c om/nc/bos
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NE V ADA
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Neva da Cou n ty
B ~ A~ D
S U~ E RV IS Of
Adu { t &F a mi ly S er vi ces Commi ssi on
P. O. B ox 1210
Neva da Ci ty, CA 9 59 59
PHONE : ( 53 0) 265-16621 F AX: ( 53 q } 265-9 860
S ep tember 21, 2012
Neva da Cou n ty B oa r d of S u p er vi sor s
Attn : Ted Owen s, Ch a i r
9 5U Ma i du Aven u e
Neva da Gty,CA 9 59 59
S UB J E CT: Rea p p oi n tmen t to Ar ea 4 Agen cy on Agi n g Advi sor y Cou ~ a !
Dea r S u p er vi sor Owen s:
On beh a lf of th e Adu lt &F a mi ly S er vi ces Commi ssi on , I a m r ecommen di n g S a r a h
Ha ll Dea r dor ff, E xecu ti ve Di r ector , S i er r a S en i or S er vi ces to be a p p oi n ted to th e
Ar ea 4 Agen cy on Agi n g Advi sor y Cou n ci l.
S i n cer ely,
Lor i B u r k a r t F r a n k
ec: Ka ty E ck er t, In ter i m Di r ector , Neva da Cou n ty Dep t. of S oci a E S er vi ces
Lor i B u r k a r t F r a n k , Ch a i r , Adu lt &F a mi ly S er r i ces Commi ssi on
09 / 25/ 2012 TUE 10: 3 5 ( J OB N0. 749 61 X1002
3~~ ~
NEVADA COUNTY SANITATION DISTRICT NO. 1
(530) 265-1411 FAX (530) 265-9849 www.mvnevadacountv.com
Steven L . Decamp
Deputy Di s tr i ct Admi ni s tr ator
September 14, 2012
THE HONORABL E BOARD OF DIRECTORS
NEVADA i t7UNT r ' S~1NI i ~i TION Di STRIi T NO. i
950 MAIDU AVENUE
Steve Cas tl eber r y
Di r ector of P ubl i c W or k s
Fi l e: 300.13 016
SUBJECT: Appr oval of P er s onal Ser vi ces Contr act wi th H & R P l umbi ng and Dr ai n
Cl eani ng f or Nevada County Sani tati on Di s tr i ct No. 1 W as tewater Tr eatment
Faci l i ti es and Col l ecti on Sy s tems
FUNDING: Fundi ng i s i ncl uded i n the Fi s cal Year 2012/13 Nevada County Sani tati on Di s tr i ct
No. 1 (Sani tati on Di s tr i ct) budget. Ther e wi l l be no i mpact to the Gener al Fund.
BACKGROUND:
The Sani tati on Di s tr i ct's col l ecti on s y s tem ex per i ences i nf l ow and i nf i l tr ati on of s tor m water and
gr ound water whi ch i ncr eas es the cos ts of tr eatment i n s ever al of the z ones . To patch or r epai r
pi pes or manhol es r eq ui r es s peci al i z ed coati ngs and patch mater i al s . H&R P l umbi ng and Dr ai n
Cl eani ng pr ovi ded thes e s er vi ces dur i ng the l as t f i s cal y ear .
The pl anned r epai r s wi l l i ncl ude the Hi ggi ns Vi l l age, L ak e of the P i nes and Cas cade Shor es
col l ecti on s y s tems , and other z ones as needed. The Hi ggi ns Vi l l age r epai r s ar e on the s epti c
pump tank s i n the Hi ggi ns Cor ner Shoppi ng Center . Cas cade Shor es r epai r s ar e mai nl y manhol e
patches and coati ngs . The L ak e of the P i nes col l ecti on s y s tem r epai r s ar e both mai n l i ne r epai r s
and manhol e r epai r s .
It i s r ecommended that the P er s onal Ser vi ces Contr act f or r epai r s to the col l ecti on s y s tems i n
Nevada County Sani tati on Di s tr i ct No. 1 be awar ded to H & R P l umbi ng and Dr ai n Cl eani ng f or
a total of $33,800.00, whi ch i ncl udes a $6,000.00 conti ngency .
P l eas e contact me i f addi ti onal i nf or mati on i s r eq ui r ed.
STEVE CASTL EBERRY, DIRECTOR
Nevada County Sani tati on Di s tr i ct No. l
SC:JM:cn
h:\wor d\ww ops mgr \bod-bos \12-13\ps k boar d i tem h r pl umbi ng 2012.docx
P r i nted on Recy cl ed P aper
RESOLUTION NO.
OF THE BOARD OF DIRECTORS OF
APPROVAL OF PERSONAL SERVICES CONTRACT WITH H & R
PLUMBING AND DRAIN CLEANING FOR NEVADA COUNTY SANITATION
DISTRICT NO. 1 WASTEWATER TREATMENT FACILITIES AND
COLLECTION SYSTEMS
WHEREAS, Nevada County Sani tati on Di s tr i c t No. 1 ( Di s tr i c t) r eq ui r es s p ec i al i z ed h el p
i n p r ovi di ng r ep ai r s er vi c es s uc h as p atc h i ng and p i p e r ep ai r ; and
WHEREAS, th e p ub l i c c ontr ac t c ode al l ows s ol e s our c es s el ec ti on of c ontr ac tor s for
c ontr ac ts l es s th an $35,000; and
WHEREAS, H & R Pl umb i ng and Dr ai n Cl eani ng Ser vi c es was s el ec ted to p r ovi de
Sani tati on Di s tr i c t p atc h i ng and p i p e r ep ai r ; and
WHEREAS, th er e ar e s uffi c i ent funds avai l ab l e i n th e Fi s c al Year 2012/13 b udg et i n th e
fol l owi ng ac c ount c odes . Es ti mated dol l ar amounts for eac h z one ar e l i s ted b el ow.
Lake of th e Pi nes Fund 4740-91005-709-2000/521520 $7,650.00
Cas c ade Sh or es Fund 4734-91005-709-2000/521520 $6,000.00
Hi g g i ns Vi l l ag e Fund 4789-91005-709-2000/521520 $14,150.00
Sani tati on Di s tr i c t Fund 4700-91005-709-1000/521520 $6,000.00
NOW, THEREFORE, BE IT HEREBY RESOLVED th at th e Boar d of Di r ec tor s of
Nevada County Sani tati on Di s tr i c t No. 1:
1. Awar ds th e p er s onal s er vi c es c ontr ac t to H & R Pl umb i ng and Dr ai n Cl eani ng for th e p er i od
fr om Oc tob er 10, 2012, th r oug h June 30, 2013, at a p r i c e of $33,800.
2. Ap p r oves th e Contr ac t and auth or i z es th e Ch ai r of th e Boar d of Di r ec tor s of Nevada County
Sani tati on Di s tr i c t No. 1 to exec ute on b eh al f of th e Di s tr i c t th e ag r eement b etween Nevada
County Sani tati on Di s tr i c t No. 1 and H & R Pl umb i ng and Dr ai n Cl eani ng up on r ec ei p t of a
Cer ti fi c ate of Ins ur anc e b y th e Di r ec tor or Pub l i c Wor ks and ap p r oval and ac c ep tanc e of th e
Cer ti fi c ate of Ins ur anc e b y th e Ri s k Manag er .
Fi l e: 300.13 016
Thi s Per sonal Ser vi ces Contr act i s made between the NEVADA COUNTY SANITATION
DISTRICT NO. 1 (her ei n "County") , and
H & R Pl umbi ng and Dr ai n Cl eani ng
(her ei n "Contr actor") , wher ei n County desi r es to r etai n a per son or enti ty to pr ovi de the f ol l owi ng ser vi ces,
mater i al s and pr oducts gener al l y descr i bed as f ol l ows:
(1 ) Manhol e r ehabi l i tati on and r epai r and col l ecti on systems r epai r at Lake of the
Pi nes, Hi ggi ns Vi l l age, Cascade Shor es, and other sewer zones as needed
(2) Maxi mum Contr act Pr i ce: $33,800.00
(3) Contr act Begi nni ng Date: 1 0/1 0/201 2 Contr act Ter mi nati on Date: 6/30/201 3
(4) Li qui dated Damages: $0 per day
INSURANCE POLICIES
Desi gnate al l r equi r ed pol i ci es: Req'd Not Req'd
(6) Commer ci al Gener al Li abi l i ty ($1 ,000,000) X
(7) Automobi l e Li abi l i ty ($1 ,000,000) .......................... Per sonal Auto X
Busi ness Rated X
Commer ci al Pol i cy X
(9) Er r or s and Omi ssi ons ($1 ,000,000) X
LICENSES
Desi gnate al l r equi r ed l i censes:
(1 4) Contr actor 's Li cense No. 878364
(26) Contr actor : Nevada County Sani tati on Di str i ct No. 1 :
H & R Pl umbi ng and Dr ai n Cl eani ng 950 Mai du Avenue
3990 La Ci ma Road Nevada Ci ty, CA 95959
EI Sobr ante, CA 94803
Contact Per son: Hor aci o Fr anco
Tel : (51 0) 222-5556
Fax: (51 0) 222-4627
Fed Tax ID: 8851 728
Contr actor i s a: (check al l that appl y)
Contact Per son: Car l os Espi noza
Tel : (530) 432-2997
e-mai l : car l os.espi noza@co.nevada.ca.us
Fund : 4740-91 005-709-2000/521 520
4734-91 005-709-2000/521 520
4789-91 005-709-2000/521 520
4700-91 005-709-1 000/521 520
Cor por ati on: X Cal i f ., Other , LLC,
Par tner shi p: Cal i f ., Other , LLP,
Per son: Indi v., Dba, Assn
EDD: Independent Contr actor Wor ksheet Requi r ed: Yes
HIPAA: Schedul e of Requi r ed Pr ovi si ons (Exhi bi t D) : Yes
ATTACHMENTS
Desi gnate al l r equi r ed attachments:
Exhi bi t A: Schedul e of Ser vi ces (Pr ovi ded by Contr actor )
Exhi bi t B: Schedul e of Char ges and Payments (Pai d by County)
Exhi bi t C: Schedul e of Changes (Addi ti ons, Del eti ons &Amendments)
Exhi bi t D: Schedul e of HIPAA Pr ovi si ons (Pr otected Heal th Inf or mati on)
Non-pr of i t
Li mi ted
Other
X No
X No
Req'd Not Req'd
X
X
X
X
..f
H: \WORD\CLERICAL\ WASTEWTR~P,gr eements-Contr acts\ 1 2-1 3\ H and R Pl umbi ng 1 2-1 3.doc Contr actor appr oves thi s page
Pr epar ati on Date: 09/24/201 2 Page 1 of 8 Revi si on Date: 06/01 /09
Terms
Servi ces
d escri bed i n Exhi bi t "A", acco rd i ng to a p erf o rmance sched ule, i f ap p li cable, as set f o rth i n sai d exhi bi t
(herei n "Perf o rmance Sched ule") . I f req uested , Co ntracto r agrees to serve as an exp ert wi tness f o r
Pay ment
f o rth i n Exhi bi t "B", i nclud i ng, i f ap p li cable, ho urly rates, uni t p ri ci ng, and exp ense, mi leage and co st
recei p t unless p ay ment i s o therwi se set f o rth i n sai d Exhi bi t "B", and shall remai n i n ef f ect f o r the enti re
p ro vi d ed und er thi s Co ntract, i nclud i ng d i rect no n - salary exp enses, exceed the Maxi mum Co ntract Pri ce
3. Co ntract Term:
abo ve. All Servi ces req ui red to be p ro vi d ed by thi s Co ntract shall be co mp leted and read y f o r accep tance
4. Li q ui d ated Damages:
Co unty and Co ntracto r agree that d amages to Co unty d ue to d elay s i n ti mely p ro vi d i ng Servi ces i n
acco rd ance wi th the af o resai d Perf o rmance Sched ule and Co ntract Termi nati o n Date are i mp racti cal and
d i f f i cult to ascertai n. Theref o re, i f 4 at p age o ne (1) hereo f shall i nd i cate a d ai ly amo unt as Li q ui d ated
Damages, Co unty shall have the ri ght to assess sai d d ai ly sum, no t as a p enalty , but as and f o r d amages
to Co unty d ue to d elay s i n p ro vi d i ng Servi ces no t i n acco rd ance wi th the sai d Perf o rmance Sched ule, o r
later than the Co ntract Termi nati o n Date (herei n "Delay"). Li q ui d ated Damages shall be o f f set agai nst
amo unts o wi ng to Co ntracto r, i nclud i ng retenti o n sums.
Co ntracto r, Co unty may excuse sai d Li q ui d ated Damages; p ro vi d ed ho wever, that Co unty may co nd i ti o n
meeti ng the ti me co mmi tments co ntemp lated herei n wi ll result i n the assessment o f li q ui d ated d amages, i f
i nd i cated at 4 at p age o ne (1), hereo f . I f Li q ui d ated Damages are no t so i nd i cated , d amages shall be as
o therwi se p ro vi d ed by law.
I nsurance
6. Co mmerci al General Li abi li ty I nsurance: (Co unty R eso luti o n No . 90674)
I f 6 at p age o ne (1) hereo f shall i nd i cate a Co mmerci al General Li abi li ty i nsurance p o li cy i s
rec~ ui ~ ' e~ i , C~ ri i rac;to r s~ ~ af i ~ r~ rr~ p rly p ro vi d e p r~ ~ f i o f such i nsurance evi d enced ' o y a certi f i cate o f i nsurance
wi th p ro p erly executed end o rsements attached , whi ch i nsurance shall i nclud e the f o llo wi ng:
(i ) Bro ad f o rm co verage f o r li abi li ty f o r d eath o r bo d i ly i nj ury to a p erso n o r
p erso ns, and f o r p ro p erty d amage, co mbi ned si ngle li mi t co verage, i n the
mi ni mum amo unt i nd i cated at sai d 6;
(i i ) An end o rsement nami ng Co unty as an ad d i ti o nal i nsured und er sai d
p o li cy , wi th resp ect to clai ms o r sui ts ari si ng f ro m the Servi ces p ro vi d ed o r the
relati o nshi p s created und er thi s Co ntract;
H :\WOR D\CLER I CAL\ WASTEWTR ~ Agreements-Co ntracts\ 12- 13\ H and R Plumbi ng 12-13. d o c Co ntracto r ap p ro ves thi s p age
( i i i ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l be p r i m a r y a n d o t h e r i n s u r a n c e
m a i n t a i n e d by t h e Co u n t y o f Ne v a d a s h a l l be e xc e s s o n l y a n d n o t c o n t r i bu t i n g
w i t h Co n t r a c t o r ' s i n s u r a n c e ;
( i v ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l p r o v i d e f o r t h i r t y ( 30) d a y s w r i t t e n
n o t i c e t o Co u n t y o f a n y t e r m i n a t i o n o r c h a n g e i n c o v e r a g e p r o t e c t i o n , o r r e d u c t i o n
i n c o v e r a g e l i m i t s ( e xc e p t t e n ( 10) d a y s n o t i c e f o r n o n - p a y m e n t o f p r e m i u m ) .
If 7 a t p a g e o n e ( 1) h e r e o f s h a l l r e q u i r e e i t h e r a Bu s i n e s s R a t e d o r a Co m m e r c i a l Au t o m o bi l e
L i a bi l i t y i n s u r a n c e p o l i c y , f o r e a c h v e h i c l e u s e d i n c l u d i n g n o n - o w n e d a n d h i r e d a u t o m o bi l e s , Co n t r a c t o r
s h a l l p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e w i t h p r o p e r l y
e xe c u t e d e n d o r s e m e n t s a t t a c h e d , w h i c h i n s u r a n c e s h a l l i n c l u d e t h e f o l l o w i n g p r o v i s i o n s :
( i ) L i a bi l i t y p r o t e c t i o n f o r d e a t h o r bo d i l y i n j u r y t o a p e r s o n o r p e r s o n s ,
p r o p e r t y d a m a g e , a n d u n i n s u r e d a n d u n d e r i n s u r e d c o v e r a g e , c o m bi n e d s i n g l e
i i 7i l i Cv V2f 8y c , i i i i ~l c i i i i i i i i i i u i i i a i i i v Ui i i i i i t i i Ca i 2Ci 8i Sa i u Vi i ;
( i i ) An e n d o r s e m e n t n a m i n g Co u n t y a s a n a d d i t i o n a l i n s u r e d u n d e r s a i d
p o l i c y , w i t h r e s p e c t t o c l a i m s o r s u i t s a r i s i n g f r o m t h e Se r v i c e s p r o v i d e d o r t h e
r e l a t i o n s h i p s c r e a t e d u n d e r t h i s Co n t r a c t ;
( i i i ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l be p r i m a r y a n d o t h e r i n s u r a n c e
m a i n t a i n e d by t h e Co u n t y o f Ne v a d a s h a l l be e xc e s s o n l y a n d n o t c o n t r i bu t i n g
w i t h Co n t r a c t o r ' s i n s u r a n c e ;
( i v ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l p r o v i d e f o r t h i r t y ( 30) d a y s w r i t t e n
n o t i c e t o Co u n t y o f a n y t e r m i n a t i o n o r c h a n g e i n c o v e r a g e p r o t e c t i o n , o r r e d u c t i o n
i n c o v e r a g e l i m i t s ( e xc e p t t e n ( 10) d a y s n o t i c e f o r n o n - p a y m e n t o f p r e m i u m ) .
If 7 a t p a g e o n e ( 1) h e r e o f s h a l l r e q u i r e a Pe r s o n a l Au t o p o l i c y , f o r e a c h v e h i c l e u s e d i n c l u d i n g
n o n - o w n e d a n d h i r e d a u t o m o bi l e s , Co n t r a c t o r s h a l l p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e i n s u c h
a m o u n t s a s r e q u i r e d by l a w , e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e , o r o t h e r p r o o f a c c e p t a bl e t o Co u n t y .
If 8 a t p a g e o n e ( 1) h e r e o f s h a l l i n d i c a t e a Wo r ke r ' s Co m p e n s a t i o n i n s u r a n c e p o l i c y i s
r e q u i r e d , Co n t r a c t o r s h a l l m a i n t a i n s a i d p o l i c y a s r e q u i r e d by l a w , a n d s h a l l p r o m p t l y p r o v i d e p r o o f o f s u c h
i n s u r a n c e e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e , o r o t h e r d o c u m e n t a t i o n a c c e p t a bl e t o Co u n t y .
Be f o r e c o m m e n c i n g t o u t i l i z e e m p l o y e e s i n p r o v i d i n g Se r v i c e s u n d e r t h i s Co n t r a c t , Co n t r a c t o r
w a r r a n t s t h a t i t w i l l c o m p l y w i t h t h e p r o v i s i o n s o f t h e Ca l i f o r n i a L a bo r Co d e , r e q u i r i n g Co n t r a c t o r t o be
i n s u r e d f o r w o r ke r ' s c o m p e n s a t i o n l i a bi l i t y o r t o u n d e r t a ke a p r o g r a m o f s e l f -i n s u r a n c e t h e r e f o r .
If 9 a t p a g e o n e ( 1) h e r e o f s h a l l i n d i c a t e Er r o r s a n d Om i s s i o n s i n s u r a n c e i s r e q u i r e d ,
Co n t r a c t o r s h a l l m a i n t a i n e i t h e r a p r o f e s s i o n a l l i a bi l i t y o r e r r o r s &o m i s s i o n s p o l i c y i n t h e m i n i m u m a m o u n t
i n d i c a t e d , a n d s h a l l p r o m p t l y p r o v i d e p r o o f o f s u c h i n s u r a n c e e v i d e n c e d by a c e r t i f i c a t e o f i n s u r a n c e , o r
o t h e r d o c u m e n t a t i o n a c c e p t a bl e t o Co u n t y .
Al l p o l i c i e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t s h a l l r e m a i n i n f u l l f o r c e a n d e f f e c t t h r o u g h o u t
t h e l i f e o f t h i s Co n t r a c t a n d s h a l l be p a y a bl e o n a "p e r o c c u r r e n c e " ba s i s u n l e s s Co u n t y s p e c i f i c a l l y
c o n s e n t s t o "c l a i m s m a d e " c o v e r a g e . If t h e Co u n t y d o e s c o n s e n t t o "c l a i m s m a d e " c o v e r a g e a n d i f
Co n t r a c t o r c h a n g e s i n s u r a n c e c a r r i e r s d u r i n g t h e t e r m o f t h i s Co n t r a c t o r a n y e xt e n s i o n s h e r e o f , t h e n
Co n t r a c t o r s h a l l c a r r y p r i o r a c t s c o v e r a g e .
In s u r a n c e a f f o r d e d by t h e a d d i t i o n a l i n s u r e d e n d o r s e m e n t s h a l l a p p l y a s p r i m a r y i n s u r a n c e , a n d
o t h e r i n s u r a n c e m a i n t a i n e d by Co u n t y , i t s o f f i c e r s , a g e n t s a n d / o r e m p l o y e e s , s h a l l be e xc e s s o n l y a n d n o t
c o n t r i bu t i n g w i t h i n s u r a n c e r e q u i r e d o r p r o v i d e d u n d e r t h i s a g r e e m e n t .
At a l l t i m e s , Co n t r a c t o r s h a l l ke e p a n d m a i n t a i n i n f u l l f o r c e a n d e f f e c t t h r o u g h o u t t h e d u r a t i o n o f
t h i s Co n t r a c t , p o l i c i e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t w h i c h p o l i c i e s s h a l l be i s s u e d by c o m p a n i e s
w i t h a Be s t ' s R a t i n g o f B+ o r h i g h e r ( B
+, g ++,
A- , A, A+ o r A++) , o r a Be s t ' s F i n a n c i a l Pe r f o r m a n c e R a t i n g
( F PR ) o f 6 o r h i g h e r ( 6, 7, 8 o r 9) a c c o r d i n g t o t h e c u r r e n t Be s t ' s Ke y R a t i n g Gu i d e , o r s h a l l be i s s u e d by
c o m p a n i e s a p p r o v e d by t h e Co u n t y R i s k Ma n a g e r . In t h e e v e n t t h e Be s t ' s R a t i n g o r Be s t ' s F PR s h a l l f a l l
be l o w t h e r a t i n g r e q u i r e d by t h i s p a r a g r a p h , Co n t r a c t o r s h a l l be r e q u i r e d t o f o r t h w i t h s e c u r e a l t e r n a t e
p o l i c i e s w h i c h c o m p l y w i t h t h e r a t i n g r e q u i r e d by t h i s p a r a g r a p h , o r be i n m a t e r i a l br e a c h o f t h i s Co n t r a c t .
F a i l u r e t o p r o v i d e a n d m a i n t a i n t h e i n s u r a n c e p o l i c i e s ( i n c l u d i n g Be s t s r a t i n g s ) , e n d o r s e m e n t s , o r
c e r t i f i c a t e s o f i n s u r a n c e r e q u i r e d by t h i s Co n t r a c t s h a l l c o n s t i t u t e a m a t e r i a l br e a c h o f t h i s a g r e e m e n t
( h e r e i n "Ma t e r i a l Br e a c h ") ; a n d , i n a d d i t i o n t o a n y o t h e r r e m e d y a v a i l a bl e a t l a w o r o t h e r w i s e , s h a l l s e r v e
H :\WOR D\CL ER ICAL\ WASTEWTR ~Ag r e e m e n t s -Co n t r a c t s\ 12- 13\ H a n d R Pl u m bi n g 12- 13.d o c ~ Co n t r a c t o r a p p r o v e s t h i s p a g e
Pr e p a r a t i o n Da t e : 09/ 17/ 2012 Pa g e 3 o f 8 ~ R e v i s i o n Da t e : 06/ 01/ 09
as a b asi s upon whi ch County may e l e ct to suspe nd payme nts he re unde r, or te rmi nate thi s Contract, or
b oth. (Se e 13, 2, b e l ow, as the se prov i si ons addi ti onal l y appl y to sub contractors. )
11. Inde mni ty:
Nothi ng he re i n shal l b e construe d as a l i mi tati on of Contractor' s l i ab i l i ty, and Contractor shal l i nde mni f y,
de f e nd and hol d harml e ss the County and i ts of f i ce rs, of f i ci al s, e mpl oye e s, age nts and v ol unte e rs f rom
any and al l l i ab i l i ti e s, cl ai ms, de mands, damage s, l osse s and e xpe nse (i ncl udi ng wi thout l i mi tati on
de f e nse costs and attorne y f e e s of l i ti gati on) whi ch may ari se or whi ch County may i ncur as a
conse que nce of any occurre nce ari si ng out of thi s Contract, e xce pt such l oss or damage whi ch was
cause d b y the sol e ne gl i ge nce or wi l l f ul mi sconduct of County or i ts of f i ce rs, of f i ci al s, e mpl oye e s, age nts
and v ol unte e rs.
Pe rsonal Se rv i ce s
12. Contractor as Inde pe nde nt:
In prov i di ng se rv i ce s he re i n, Contractor, and the age nts and e mpl oye e s the re of , shal l act i n an
i nde pe nde nt capaci ty and as an i nde pe nde nt contractor and not as age nts or e mpl oye e s of County.
13. Assi gnme nt and Sub contracti ng:
Exce pt as spe ci f i cal l y prov i de d he re i n, the ri ghts, re sponsi b i l i ti e s, duti e s and Se rv i ce s to b e
pe rf orme d unde r thi s Contract are pe rsonal to the Contractor and may not b e transf e rre d, sub contracte d,
or assi gne d wi thout the pri or wri tte n conse nt of County. Contractor shal l not sub sti tute nor re pl ace any
pe rsonne l f or those spe ci f i cal l y name d he re i n or i n i ts proposal wi thout the pri or wri tte n conse nt of County.
Contractor shal l cause and re qui re e ach transf e re e , sub contractor and assi gne e to compl y wi th
the i nsurance prov i si ons se t f orth he re i n at 6, 7 , 8, 9 and 10, to the e xte nt such i nsurance prov i si ons are
re qui re d of Contractor unde r thi s Contract. F ai l ure of Contractor to so cause and re qui re such compl i ance
b y e ach transf e re e , sub contractor and assi gne e shal l consti tute a M ate ri al Bre ach of thi s agre e me nt, and,
i n addi ti on to any othe r re me dy av ai l ab l e at l aw or othe rwi se , shal l se rv e as a b asi s upon whi ch County
may e l e ct to suspe nd payme nts he re unde r, or te rmi nate thi s Contract, or b oth.
14. Li ce nsi ng and Pe rmi ts:
Contractor warrants (i ) Contractor i s qual i f i e d and compe te nt to prov i de al l Se rv i ce s unde r thi s
contract; (i i ) Contractor and al l e mpl oye e s of Contractor hol d al l ne ce ssary and appropri ate l i ce nse s
the re f or, i ncl udi ng those l i ce nse s se t f orth at 14, page one (1) he re of ; and, (i i i ) Contractor shal l ob tai n,
and re mai n i n compl i ance wi th, al l pe rmi ts ne ce ssary and appropri ate to prov i de sai d Se rv i ce s.
Contractor shal l cause sai d l i ce nse s and pe rmi ts to b e mai ntai ne d throughout the l i f e of thi s Contract.
F ai l ure to do so shal l consti tute a M ate ri al Bre ach of thi s agre e me nt, and, i n addi ti on to any othe r re me dy
av ai l ab l e at l aw or othe rwi se , shal l se rv e as a b asi s upon whi ch County may e l e ct to suspe nd payme nts
he re unde r, or te rmi nate thi s Contract, or b oth.
Pub l i c Contracts
15. Pre v ai l i ng Wage and Appre nti ce s:
To the e xte nt made appl i cab l e b y l aw, pe rf ormance of thi s contract shal l b e i n conf ormi ty wi th the
prov i si ons of Cal i f orni a Lab or Code , D i v i si on 2, Part 7 , Chapte r 1, comme nci ng wi th Se cti on 17 20 re l ati ng
to pre v ai l i ng wage s whi ch must b e pai d to worke rs e mpl oye d on a pub l i c work as de f i ne d i n Lab or Code
17 20, e t se q. ; and shal l b e i n conf ormi ty wi th Ti tl e 8 of the Cal i f orni a Code of R e gul ati ons 200 e t
se q. , re l ati ng to appre nti ce shi p. Contractor shal l compl y wi th the prov i si ons the re of at the comme nce me nt
of Se rv i ce s to b e prov i de d he re i n, and the re af te r duri ng the te rm of thi s Contract. A b re ach of the
re qui re me nts of thi s se cti on shal l b e de e me d a mate ri al b re ach of thi s contract. A copy of the re l e v ant
pre v ai l i ng wage as de f i ne d i n Lab or Code 17 7 0 e t se q. i s on f i l e wi th the D e partme nt of Transportati on,
County of Ne v ada, 950 M ai du Av e nue , Ne v ada Ci ty, Cal i f orni a 95959. Copi e s wi l l b e prov i de d upon
re que st.
16. Acce ssi b i l i ty (County R e sol uti on No. 00190) :
It i s the pol i cy of the County of Ne v ada that al l County se rv i ce s, programs, me e ti ngs, acti v i ti e s and
f aci l i ti e s shal l b e acce ssi b l e to al l pe rsons, and shal l b e i n compl i ance wi th the prov i si ons of the
Ame ri cans Wi th D i sab i l i ti e s Act and Ti tl e 24, Cal i f orni a Code of R e gul ati ons. To the e xte nt thi s Contract
shal l cal l f or Contractor to prov i de County contracte d se rv i ce s di re ctl y to the pub l i c, Contractor shal l ce rti f y
that sai d di re ct Se rv i ce s are and shal l b e acce ssi b l e to al l pe rsons.
H :\WOR D \CLER ICAL\ WASTEWTR Wgre e me nts-Contracts\ 12- 13\ H and R Pl umb i ng 12- 13. doc Contractor approv e s thi s page
Pre parati on D ate : 09/17 /2012 Page 4 of 8 R e v i si on D ate : 06/01/09
17. Nondiscriminatory Employment:
I n prov iding Serv ices hereunder, C ontractor shall not discriminate ag ainst any employee or
applicant f or employment because of race, color, relig ion, ag e, sex, national orig in, political af f iliation,
ancestry, marital status or disability. This policy does not req uire the employment of unq ualif ied persons.
18. Prior Nev ada C ounty Employment (C ounty R esolution No. 03- 35 3) :
Ef f ectiv e J uly 22, 2003, it is the policy of the C ounty of Nev ada that f ormer members of the Board
of Superv isors, a f ormer C EO, or a f ormer Purchasing Ag ent, f or a period of tw elv e (12) months f ollow ing
the last day of employment, shall not enter into any relationship w herein that f ormer employee or f ormer
Board member receiv es direct remuneration f rom a leg al entity that, during the last tw elv e (12) months of
said employment or Board member's serv ice, entered into a contract w ith, or receiv ed a g rant f rom the
C ounty of Nev ada. Prov ided how ev er, that this prohibition shall not apply to any employee that did not
personally approv e a contract w ith or g rant to said leg al entity during the last tw elv e (12) months of said
employment, and shall not apply w hen the Board of Superv isors did not approv e a contact w ith or g rant to
said ieg ai entiiy curing 'the iasi iw eiv e (1 Lj months ot" saia Board member's serv ice.
A v iolation of this policy shall subject C ontractor to all of the remedies enumerated in said
resolution and as otherw ise prov ided in law , w hich remedies shall include but not be limited to injunctiv e
relief , cancellation and v oiding of this contract by C ounty, a return of g rant money, a cause of action f or
breach of contract, and entitlement to costs and reasonable attorney f ees in any action based upon a
breach of contract under this prov ision.
19. C ost Disclosure:
I n accordance w ith Gov ernment C ode Section 75 5 0, should a w ritten report be prepared under or
req uired by the prov isions of this C ontract, C ontractor ag rees to state in a separate section of said report
the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of said report
Def ault and Termination
20. Termination:
A M aterial Breach of this C ontract pursuant to the terms hereof or otherw ise, in addition to any
other remedy av ailable at law or otherw ise, shall serv e as a basis upon w hich C ounty may elect to
immediately suspend payments hereunder,' or terminate this contract, or both, w ithout notice.
I f C ontractor f ails to timely prov ide in any manner the serv ices materials and products req uired
under this C ontract, or otherw ise f ails to promptly comply w ith the terms of this C ontract, or v iolates any
ordinance, reg ulation or other law w hich applies to its perf ormance herein, C ounty may terminate this
C ontract by g iv ing f iv e (5 ) days w ritten notice to C ontractor.
Either party may terminate this C ontract f or any reason, or w ithout cause, by g iv ing thirty (30)
calendar days w ritten notice to the other, w hich notice shall be sent by reg istered mail in conf ormity w ith
the notice prov isions, below . I n the ev ent of termination not the f ault of the C ontractor, the C ontractor
shall be paid f or serv ices perf ormed to the date of termination in accordance w ith the terms of this
C ontract. C ontractor shall be excused f or f ailure to perf orm serv ices herein if such perf ormance is
prev ented by acts of God, strik es, labor disputes or other f orces ov er w hich the C ontractor has no control.
C ounty, upon g iv ing sixty (60) calendar days w ritten notice to C ontractor, shall hav e the rig ht to
terminate its oblig ations under this C ontract at the end of any f iscal year if the C ounty or the State of
C alif ornia, as the case may be, does not appropriate f unds suf f icient to discharg e C ounty's oblig ations
coming due under this contract.
M iscellaneous
21. Book s of R ecord and Audit Prov ision:
C ontractor shall maintain complete records relating to this C ontract f or a period of f iv e (5 ) years
f rom the completion of Serv ices hereunder. Said records shall include but not be limited to bids and all
supporting documents, orig inal entry book s, canceled check s, receipts, inv oices, payroll records including
subsistence, trav el and f ield expenses, tog ether w ith a g eneral ledg er itemiz ing all debits and credits
C ontractor shall permit C ounty to audit said records as w ell as such related records of any
business entity controlled by C ontractor. Said audit may be conducted on C ontractor's premises or at a
location desig nated by C ounty, upon f if teen (15 ) days notice. C ontractor shall promptly ref und any
moneys erroneously charg ed and shall be liable f or the costs of audit if the audit establishes an ov er-
charg ed of f iv e percent (5%) or more of the M aximum C ontract Price.
22. I ntellectual Property:
All orig inal photog raphs, diag rams, plans, documents, inf ormation, reports, computer code and all
recordable media tog ether w ith all copyrig ht interests thereto (herein " I ntellectual Property" ) , w hich
H :\WOR D\C LER I C AL\ WASTEWTR Wg reements-C ontracts\ 12- 13\ H and R Plumbing 12-13.doc C ontractor approv es this pag e
Preparation Date: 09/17/2012 Pag e 5 of 8 R ev ision Date: 06/01/09
concern or rel a t e t o t h i s Cont ra ct a nd wh i ch h a ve been prepa red by , f or or s ubmi t t ed t o Cont ra ct or, s h a l l
be t h e propert y of Count y , a nd upon f i f t een (15) da y s dema nd t h eref or, s h a l l be prompt l y del i vered t o
Count y wi t h out ex cept i on. Provi ded h owever, f or pers ona l purpos es onl y a nd not f or commerci a l ,
economi c or a ny ot h er purpos e, Cont ra ct or ma y ret a i n a copy of Cont ra ct or' s work product h ereunder.
23. E nt i re Agreement :
Th i s Cont ra ct repres ent s t h e ent i re a greement of t h e pa rt i es , a nd no repres ent a t i ons h a ve been
ma de or rel i ed upon ex cept a s s et f ort h h erei n. Th i s Cont ra ct ma y be a mended or modi f i ed onl y by
wri t t en, f ul l y ex ecut ed a greement of t h e pa rt i es .
24. J uri s di ct i on a nd Venue:
Th i s Cont ra ct s h a l l be cons t rued i n a ccorda nce wi t h t h e l a ws of t h e S t a t e of Ca l i f orni a a nd t h e
pa rt i es h eret o a gree t h a t venue s h a l l be i n Neva da Count y , Ca l i f orni a .
25. Compl i a nce wi t h Appl i ca bl e La ws :
Th e Cont ra ct or s h a l l compl y wi t h a ny a nd a l l f edera l , s t a t e a nd l oca l l a ws , codes , ordi na nces ,
rul es a nd regul a t i ons wh i ch rel a t e t o, concern of a f f ect t h e S ervi ces t o be provi ded by t h i s Cont ra ct .
26. Not i ces :
Th i s Cont ra ct s h a l l be ma na ged a nd a dmi ni s t ered on Count y ' s beh a l f by t h e depa rt ment a nd t h e
pers on s et f ort h a t 26, pa ge one (1) of t h i s Cont ra ct , a nd a l l i nvoi ces s h a l l be s ubmi t t ed t o a nd a pproved
by t h i s Depa rt ment . I n a ddi t i on t o pers ona l s ervi ce, a l l not i ces ma y be gi ven t o Count y a nd t o Cont ra ct or
by f i rs t cl a s s ma i l a ddres s ed a s s et f ort h a t s a i d 26 S a i d not i ces s h a l l be deemed recei ved t h e f i f t h (5t h )
da y f ol l owi ng t h e da t e of ma i l i ng or t h e ea rl i er da t e of pers ona l s ervi ce, a s t h e ca s e ma y be.
27. Aut h ori t y :
Al l i ndi vi dua l s ex ecut i ng t h i s Cont ra ct on beh a l f of Cont ra ct or repres ent a nd wa rra nt t h a t t h ey a re
a ut h ori z ed t o ex ecut e a nd del i ver t h i s Cont ra ct on beh a l f of Cont ra ct or.
I N WI TNE S S WHE RE OF, t h e pa rt i es h a ve ex ecut ed t h i s Cont ra ct ef f ect i ve on t h e Begi nni ng Da t e, a bove.
CONTRACTOR:
H & R Pl umbi ng a nd Dra i n Cl ea ni ng
3990 La Ci ma Roa d
E I S obra nt e, CA 94803
Na me:
Ti t l e:
Da t ed:
NE VADA COUNTY S ANI TATI ON DI S TRI CT NO. 1
By :
Honora bl e Ted Owens
Ch a i r, Boa rd of Di rect ors
Da t ed:
At t es t :
Donna La ndi
Cl erk of t h e Boa rd
~~
H:\WORD\CLE RI CAL\ WAS TE WTR~Agreement s -Cont ra ct s\ 12-13\ H a nd R Pl umbi ng 12-13. doc Cont ra ct or a pproves t h i s pa ge
Prepa ra t i on Da t e: 09/17/2012 Pa ge 6 of 8 Revi s i on Da t e: 06/01/09
Exhibit A
Schedule of Services
REHAB OF TWO MANHOLES AT CASCADE SHORES INLET WITH 6 INCH GRAVITY PIPE LINE
This work will in clude the area between the chan n els an d ben ch up to the rim of the m an hole an d will
in clude a sm ooth tran sition between the walls an d the ben ch.
Con tractor will:
a. Set traffic con trols as n eeded
b. Power wash m an hole with up to 5000 PSI as n eeded to get to good structure an d rem ove all H2S
dam age
c. Cut off steps as applicable
d. Use a debris basket to preven t debris from flowin g in to the sewer lin es
e. Stop leaks
f. Fill an y holes
g. Apply 1 " of Man stay ML-72 (sprayable m icrosilica cem en t m ortar) , at least 80 MILS of Main stay
DS-5 (ultra high build epoxy coatin g) an d at least 4" thick layer of Madewell 806 (flexible j oin t
sealan t) .
h. Use Main stay ML-1 0 (hydraulic cem en t m ortar) an d DS-5 FS fast set ultra high build epoxy an d
flow through plugs to fix the ben ch an d run s.
2. REHAB OF THREE MANHOLES IN LAKE OF THE PINES THROUGH 6 INCH GRAVITY LINE
This work will in clude the area between the chan n els an d ben ch up to the rim of the m an hole an d will
in clude a sm ooth tran sition between the walls an d the ben ch.
Con tractor will:
a. Set traffic con trols as n eeded
b. Power wash m an hole with up to 5000 PSI as n eeded to get to a good structure an d rem ove all
H2S
c. Cut off steps as applicable
d. Use a debris basket to preven t debris from flowin g in to the sewer lin es
e. Stop leaks
f. Fill an y holes
g. Apply 1 " of Main stay ML-72 (sprayable m icrosilica cem en t m ortar) at least 80 MILS of Main stay
DS-5 (ultra high build epoxy coatin g) an d at least 4" thick of m adewell 806 (flexible j oin t sealan t) .
h. Use Main stay ML-1 0 (hydraulic cem en t m ortar) an d DS-5 FS fast set ultra high build epoxy an d
flow through plugs to fix the ben ch an d run s.
TRENCHLESS PIPE SPOT REPAIR ON 6 INCH PVC GRAVITY LINE
Con tractor will:
a. Setup traffic con trols as n eeded
b. Request assistan ce from Nevada Coun ty San itation District No. 1 on clean in g the 6" PVC
m ain lin e prior to repair.
c. Locate the dam aged area an d take proper m easurem en ts an d preparation s to in stall a 6" x 5'
CIPP patch an d allow it to set-up an d cure. (Will use aflow-thru-packer to avoid stoppin g the
existin g flow.)
d. Follow up by CCTV of spot repair to en sure lin e was in stalled properly.
4. REHAB SEPTIC TANKS (2) AT HIGGINS VILLAGE
a. Con tractor will request the help from Nevada Coun ty San itation District No. 1 staff to assist on
vacuum debris from the tan k on ce we clean the walls an d floor on the tan k an d will use power
wash with a capacity of up to 5, 000 psi.
b. Seal an y leaks, holes, an d cracks, an d use Madewell products, Main stay ML-72, at least 1 " ML-
72, Portlan d cem en t-based, m icrosilica-en han ced, high -stren gth, structural restoration an d
resurfacin g m ortar design ed to be applied at a m in im um of/" an d up to 5" on vertical an d
overhead surfaces. Troll it to get a sm ooth fin ish. Spray 80 to 1 00 Mills of Main stay DS-5, a
1 00% solid epoxy coatin g.
H: \WORD\CLERICAL\ WASTEWTR~P, greem en ts-Con tracts\ 1 2-1 3\ H an d R Plum bin g 1 2-1 3.doc Con tractor approves this page
Preparation Date: 09/1 7/201 2 Page 7 of 8 Revision Date: 06/01 /09
Exhibit B
Charges and Payments
Exhibit A Item Mobilization Hourly Rate Sub-Total Contingency per
Zone
Cascade Shores
Manhole Re air
$1,200.00 16 x $300 $6,000.00 $1,200.00
Lake of the Pines
Manhole Re air
$1,200.00 16 x $300 $6,000.00 $1,200.00
Lake of the Pines
Pi eline Re air
$1,650.00 $400.00
Higgins V illage
Se tic Tanks Re air
$900 2 x $6,625 $14,150.00 $3,200.00
Subtotal $27,800.00
~ ' otal Contin enc $6,000.00
TOTAL $ 33,800.00
Actual hours per manhole may vary from the Charges and Payments table based on time req uired to
provide services described in Exhibit A, however the full scope of service ( all eve manholes and two
septic tanks) will be completed within the Total Contract Price specified herein.
Contractor will invoice in arrears for services provided. Contractor' s invoice will include at a minimum,
the date services were provided, line item ( manhole number) , hours, hourly rate and line item subtotal.
County will review invoice, inspect work and upon approval of the invoice and work will issue payment
within 30 days of invoice.
Contingency amount for additional manhole repairs shall not be used by contractor unless authorized in
writing by the D istrict.
\~
H: \WORD \CLERICAL\WASTEWTR~ Agreements-Contracts\12-13\H and R Plumbing 12-13.doc Contractor approves this page
Preparation D ate: 09/25/2012 Page 8 of 8 Revision D ate: 06/01/09
x . 3 5 a 2.
95 0 MAIDU AVENUE, NEVADA CITY, CA 95 95 9-8617
(5 3 0) 265 -1411 FAX (5 3 0) 265 -9849 www. mynevadacountv. com
Community Devel opment Agency Dir ector Dir ector of P ub l ic Wor ks
Septemb er 24, 2012 Fil e: 3 00. 13 021
THE HONORABLE BOARD OF DIRECTORS
95 0 MAIDU AVENUE
NEVADA CITY, CA 95 95 9-8600
SUBJECT: Appr oval of P er s onal Ser vices Contr act with Wes t Yos t and As s ociates for
P r oviding On-Cal l Sanitation Dis tr ict Engineer ing Suppor t Ser vices for Lake
Wil dwood, Lake of the P ines , P enn Val l ey and Cas cade Shor es Was tewater
Tr eatment Facil ities , and Other Zones as Needed, for Nevada County
Sanitation Dis tr ict No. 1
RECOMMENDATION: Appr ove the attached Res ol ution.
FUNDING: Thes e s er vices wil l b e funded b y the Nevada County Sanitation Dis tr ict No. 1 FY
2012 13 udget b y each zone that r eq uir es engineer ing s er vices . Ther e is no impact to the
Gener al Fund.
BACKGROUND:
Nevada County Sanitation Dis tr ict No. 1 (Dis tr ict) oper ates ten s mal l to medium s ized
was tewater tr eatment pl ants and accompanying col l ection s ys tems . The l evel of tr eatment var ies
fr om s eptic/ l and dis pos al s ys tems to ful l ter tiar y tr eatment.
Over the nex t year , s taff anticipates the need for technical ex per tis e b eyond that of our ex is ting
oper ations s taff. This wor k coul d incl ude des ign of minor impr ovements and cons ul tation on
impr ovements of tr eatment pr oces s es . In addition, a numb er of our tr eatment pl ant dis char ge
per mits ex pir e this nex t year . It is anticipated that this cons ul tant coul d as s is t in the negotiation
of thos e per mits with the Regional Boar d.
On Apr il 16, 2012, the Boar d author ized r el eas e of a Req ues t for P r opos al s (RFP ) for on-cal l
engineer ing s uppor t s er vices . The Dis tr ict r eceived s even s ub mittal s and, after s cr eening the
s ub mittal s , s el ected four cons ul tants for inter views . Inter views wer e hel d on Augus t 3 0, 2012,
and the s el ection panel unanimous l y s el ected Wes t Yos t and As s ociates .
It is r ecommended that the per s onal s er vices contr act for pr oviding Sanitation Dis tr ict
Engineer ing Suppor t Ser vices b e awar ded to Wes t Yos t and As s ociates for a total contr act pr ice
not to ex ceed $ 70,000. 00.
P l eas e contact me if additional infor mation is r eq uir ed.
Res pectful l y s ub mitted,
~~~-~~~~
Nevada County Sanitation Dis tr ict No. 1
SC: JM: cn
Ref: I-I:\WORD\WW Ops Mgr\BOD-BOS\12-13 \Staff Repor t-Res o Boar d Item (WYA)9. 7. 2012. docx
P r inted on Recycl ed P aper
RESOLUTION NO.
APPROVAL OF PERSONAL SERVICES CONTRACT WITH WEST YOST AND
ASSOCIATES FOR PROVIDING ON-CALL SANITATION DISTRICT
ENGINEERING SUPPORT SERVICES FOR LAKE WILDWOOD, LAKE OF
THE PINES, PENN VALLEY AND CASCADE SHORES WASTEWATER
TREATMENT FACILITIES, AND OTHER ZONES AS NEEDED, FOR NEVADA
COUNTY SANITATION DISTRICT NO. 1
WHEREAS, Nevada County Sani tati on Di s tr i c t No. 1 ( Di s tr i c t) r eq ui r es p r of es s i onal
Eng i neer i ng Sup p or t Ser vi c es ; and
WHEREAS, th e Di s tr i c t adver ti s ed f or th es e s er vi c es , and Wes t Yos t and As s oc i ates was
th e eng i neer i ng f i r m s el ec ted; and
WHEREAS, th er e ar e s uf f i c i ent f unds avai l ab l e i n th e Fi s c al Year 2012/13 Sani tati on
Di s tr i c t 1 b udg et.
NOW, _THEREFORE, BE IT HEREBY RESOLVED th at th e Boar d of Di r ec tor s of
Nevada County Sani tati on Di s tr i c t No. 1:
1. Awar ds th e p er s onal s er vi c es c ontr ac t to Wes t Yos t and As s oc i ates to p r ovi de On-Cal l
Sani tati on Di s tr i c t Eng i neer i ng Sup p or t Ser vi c es f or th e p er i od of Oc tob er 16, 2012,
th r oug h June 30, 2Q13, f or a total c c ntr a~t ar ~o~ant r ot to exc eed $70,00 .
2. Ap p r oves th e Contr ac t and auth or i zes th e Ch ai r of th e Boar d of Di r ec tor s of Nevada
County Sani tati on Di s tr i c t No. 1 to exec ute on b eh al f of th e Di s tr i c t th e ag r eem ent
b etween Nevada County Sani tati on Di s tr i c t No. 1 and Wes t Yos t and As s oc i ates .
Fi l e: 300.13 021
Thi s Per sonal Ser vi ces Contr act i s made between the NEVADA COUNTY SANITATION
DISTRICT NO. 1 ( her ei n "County") , and
West Yost and Associ ates
(1 ) Sani tati on Di str i ct Eng i neer i ng Suppor t Ser vi ces f or Lake Wi l dwood, Lake of the
Pi nes, Penn Val l ey, Cascade Shor es, and other Di str i ct f aci l i ti es as needed
(2) Maxi mum Contr act Pr i ce: $70,000
(3) Contr act Beg i nni ng Date: 1 0/1 6/201 2 Contr act Ter mi nati on Date: 6/3U/2~1 3
(4) Li qui dated Damag es: N/A
INSURANCE POLICIES
Req'd Not Req'd
(6) Commer ci al Gener al Li abi l i ty ( $1 ,000,000) X
(7) Automobi l e Li abi l i ty ( $1 ,000,000) .......................... Per sonal Auto X
Busi ness Rated X
Commer ci al Pol i cy X
X
(9) Er r or s and Omi ssi ons ( $1 ,000,000)
X
LICENSES
(1 4) Contr actor 's Li cense No. N/A
(26) Contr actor : Nevada County Sani tati on Di str i ct No. 1 :
West Yost and Associ ates 950 Mai du Avenue
2020 Resear ch Par k Dr i ve, Sui te 1 00 Nevada Ci ty, CA 95959
Davi s, CA 9561 8
Contact Per son: Patr i ck Fuss Contact Per son: Joseph Majar ucon
Tel : ( 530) 756-5905 Tel : ( 530) 265-71 03
Fax: ( 530) 756-5991 e-mai l : Joseph.majar ucon@co.nevada.ca.us
Fund: 4728-91 005-709-2000/521 520
4740-91 005-709-2000/521 520
4734-91 005-709-2000/521 520
4700-91 005-709-1 000/521 520
4771 -91 005-709-2000/521 520
Contr actor i s a
Cor por ati on:
Par tner shi p:
Per son:
( check al l that appl y)
X Cal i f .,
Cal i f .,
Indi v.,
EDD: Independent Contr actor Wor ksheet Requi r ed:
HIPAA: Schedul e of Requi r ed Pr ovi si ons ( Exhi bi t D) :
ATTACHMENTS
Other , LLC, Non-pr of i t
Other , LLP, Li mi ted
Dba, Assn Other
Yes X No
Yes X No
Exhi bi t C: Schedul e of Chang es ( Addi ti ons, Del eti ons &Amendments)
X
H: \WORD\CLERICAL\ WASTEWTRWg r eements-Contr acts\ 1 2-1 3\ West Yost Associ ates 1 2-1 3.doc Contr actor appr oves thi s pag e
Pr epar ati on Date: 09/27/201 2 Pag e 1 of 9 Revi si on Date: 06/01 /09
3
Terms
Each term o f thi s C o n tract belo w sp eci f i cally i n co rp o rates the i n f o rmati o n set f o rth i n the
Summary at p age o n e (1) abo ve as to each resp ecti ve secti o n () therei n , as the case may be.
Servi ces
C o n tracto r shall p ro vi d e all o f the servi ces, materi als an d p ro d ucts (herei n "Servi ces") gen erally
d escri bed i n Exhi bi t "A", acco rd i n g to a p erf o rman ce sched ule, i f ap p li cable, as set f o rth i n sai d exhi bi t
(herei n "Perf o rman ce Sched ule") . I f requested , C o n tracto r agrees to serve as an exp ert wi tn ess f o r
C o un ty i n an y thi rd p arty acti o n o r p ro ceed i n g ari si n g o ut o f thi s C o n tract.
Pay men t
2. C harges an d Pay men ts:
The charges (herei n "C harges") f o r f urn i shi n g the af o resai d Servi ces un d er thi s C o n tract are set
f o rth i n Exhi bi t "B", i n clud i n g, i f ap p li cable, ho urly rates, un i t p ri ci n g, an d exp en se, mi leage an d co st
li mi ts. Sai d C harges shall be p resen ted mo n thly by i n vo i ce, an d shall be d ue wi thi n thi rty (30) d ay s o f
recei p t un less p ay men t i s o therwi se set f o rth i n sai d Exhi bi t "B", an d shall remai n i n ef f ect f o r the en ti re
term o f thi s C o n tract, an d an y exten si o n hereo f . I n n o even t wi ll the co st to C o un ty f o r Servi ces to be
p ro vi d ed un d er thi s C o n tract, i n clud i n g d i rect n o n- salary exp en ses, exceed the Maxi mum C o n tract Pri ce
set f o rth at 2, p age o n e (1), abo ve.
Ti me f o r Perf o rman ce
3. C o n tract Term:
Thi s C o n tract shall co mmen ce o n the C o n tract Begi n n i n g Date set f o rth at 3, p age o n e (1),
abo ve. All Servi ces requi red to be p ro vi d ed by thi s C o n tract shall be co mp leted an d read y f o r accep tan ce
n o later than the C o n tract Termi n ati o n Date set f o rth at 3, p age o n e (1), abo ve.
C o un ty an d C o n tracto r agree that d amages to C o un ty d ue to d elay s i n ti mely p ro vi d i n g Servi ces i n
acco rd an ce wi th the af o resai d Perf o rman ce Sched ule an d C o n tract Termi n ati o n Date are i mp racti cal an d
d i f f i cult to ascertai n . Theref o re, i f 4 at p age o n e (1) hereo f shall i n d i cate a d ai ly amo un t as Li qui d ated
Damages, C o un ty shall have the ri ght to assess sai d d ai ly sum, n o t as a p en alty , but as an d f o r d amages
to C o un ty d ue to d elay s i n p ro vi d i n g Servi ces n o t i n acco rd an ce wi th the sai d Perf o rman ce Sched ule, o r
later than the C o n tract Termi n ati o n Date (herei n "Delay"). Li qui d ated Damages shall be o f f set agai n st
amo un ts o wi n g to C o n tracto r, i n clud i n g reten ti o n sums.
To the exten t that an y Delay i s a result o f matters o r ci rcumstan ces who lly bey o n d the co n tro l o f
C o n tracto r, C o un ty may excuse sai d Li qui d ated Damages; p ro vi d ed ho wever, that C o un ty may co n d i ti o n
such excuse up o n C o n tracto r havi n g gi ven p ro mp t n o ti ce to C o un ty o f such d elay i mmed i ately by
telep ho n e an d thereaf ter by wri tten exp lan ati o n wi thi n a reaso n able ti me. The ti me f o r C o n tracto r' s
p erf o rman ce shall be exten d ed by the p eri o d o f d elay , o r such o ther p eri o d as C o un ty may elect.
5. Ti me o f the Essen ce:
Ti me i s o f the essen ce wi th resp ect to C o n tracto r' s p erf o rman ce un d er thi s C o n tract. Delay i n
meeti n g the ti me co mmi tmen ts co n temp lated herei n wi ll result i n the assessmen t o f li qui d ated d amages, i f
i n d i cated at 4 at p age o n e (1), hereo f . I f Li qui d ated Damages are n o t so i n d i cated , d amages shall be as
o therwi se p ro vi d ed by law.
I n suran ce
6. C o mmerci al Gen eral Li abi li ty I n suran ce: (C o un ty R eso luti o n No . 90674)
I f 6 at p age o n e (1) hereo f shall i n d i cate a C o mmerci al Gen eral Li abi li ty i n suran ce p o li cy i s
requi red , C o n tracto r shall p ro mp tly p ro vi d e p ro o f o f such i n suran ce evi d en ced by a certi f i cate o f i n suran ce
wi th p ro p erly executed en d o rsemen ts attached , whi ch i n suran ce shall i n clud e the f o llo wi n g:
(i ) Bro ad f o rm co verage f o r li abi li ty f o r d eath o r bo d i ly i n j ury to a p erso n o r
p erso n s, an d f o r p ro p erty d amage, co mbi n ed si n gle li mi t co verage, i n the
mi n i mum amo un t i n d i cated at sai d 6;
(i i ) An en d o rsemen t n ami n g C o un ty as an ad d i ti o n al i n sured un d er sai d
p o li cy , wi th resp ect to clai ms o r sui ts ari si n g f ro m the Servi ces p ro vi d ed o r the
relati o n shi p s created un d er thi s C o n tract;
v
H :\WOR D\C LER I C AL\ WASTEWTR Wgreemen ts- C o n tracts\ 12- 13\ West Yo st Asso ci ates 12- 13. d o c C o n tracto r ap p ro ves thi s p age
( i i i ) A p r o v i s i o n t h a t s a i d i n s ur a n ce s h a l l be p r i m a r y a n d o t h er i n s ur a n ce
m a i n t a i n ed by t h e Co un t y o f Nev a d a s h a l l be exces s o n l y a n d n o t co n t r i but i n g
w i t h Co n t r a ct o r ' s i n s ur a n ce;
( i v ) A p r o v i s i o n t h a t s a i d i n s ur a n ce s h a l l p r o v i d e fo r t h i r t y ( 30) d a y s w r i t t en
n o t i ce t o Co un t y o f a n y t er m i n a t i o n o r ch a n g e i n co v er a g e p r o t ect i o n , o r r ed uct i o n
i n co v er a g e l i m i t s ( excep t t en ( 10) d a y s n o t i ce fo r n o n - p a y m en t o f p r em i um ) .
If 7 a t p a g e o n e ( 1) h er eo f s h a l l r eq ui r e ei t h er a Bus i n es s R a t ed o r a Co m m er ci a l Aut o m o bi l e
L i a bi l i t y i n s ur a n ce p o l i cy , fo r ea ch v eh i cl e us ed i n cl ud i n g n o n - o w n ed a n d h i r ed a ut o m o bi l es , Co n t r a ct o r
s h a l l p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce ev i d en ced by a cer t i fi ca t e o f i n s ur a n ce w i t h p r o p er l y
execut ed en d o r s em en t s a t t a ch ed , w h i ch i n s ur a n ce s h a l l i n cl ud e t h e fo l l o w i n g p r o v i s i o n s :
( i ) L i a bi l i t y p r o t ect i o n fo r d ea t h o r bo d i l y i n j ur y t o a p er s o n o r p er s o n s ,
p r o p er t y d a m a g e, a n d un i n s ur ed a n d un d er i n s ur ed co v er a g e, co m bi n ed s i n g l e
l i m i t co v er a g e; i n t h e m i n i m um a m o un t i n d i ca t ed a t s a i d 7;
( i i ) An en d o r s em en t n a m i n g Co un t y a s a n a d d i t i o n a l i n s ur ed un d er s a i d
p o l i cy , w i t h r es p ect t o cl a i m s o r s ui t s a r i s i n g fr o m t h e Ser v i ces p r o v i d ed o r t h e
r el a t i o n s h i p s cr ea t ed un d er t h i s Co n t r a ct ;
( i i i ) A p r o v i s i o n t h a t s a i d i n s ur a n ce s h a l l be p r i m a r y a n d o t h er i n s ur a n ce
m a i n t a i n ed by t h e Co un t y o f Nev a d a s h a l l be exces s o n l y a n d n o t co n t r i but i n g
w i t h Co n t r a ct o r ' s i n s ur a n ce;
( i v ) A p r o v i s i o n t h a t s a i d i n s ur a n ce s h a l l p r o v i d e fo r t h i r t y ( 30) d a y s w r i t t en
n o t i ce t o Co un t y o f a n y t er m i n a t i o n o r ch a n g e i n co v er a g e p r o t ect i o n , o r r ed uct i o n
i n co v er a g e l i m i t s ( excep t t en ( 10) d a y s n o t i ce fo r n o n - p a y m en t o f p r em i um ) .
If 7 a t p a g e o n e ( 1) h er eo f s h a l l r eq ui r e a Per s o n a l Aut o p o l i cy , fo r ea ch v eh i cl e us ed i n cl ud i n g
n o n - o w n ed a n d h i r ed a ut o m o bi l es , Co n t r a ct o r s h a l l p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce i n s uch
a m o un t s a s r eq ui r ed by l a w , ev i d en ced by a cer t i fi ca t e o f i n s ur a n ce, o r o t h er p r o o f a ccep t a bl e t o Co un t y .
If 8 a t p a g e o n e ( 1) h er eo f s h a l l i n d i ca t e a Wo r ker ' s Co m p en s a t i o n i n s ur a n ce p o l i cy i s
r eq ui r ed , Co n t r a ct o r s h a l l m a i n t a i n s a i d p o l i cy a s r eq ui r ed by l a w , a n d s h a l l p r o m p t l y p r o v i d e p r o o f o f s uch
i n s ur a n ce ev i d en ced by a cer t i fi ca t e o f i n s ur a n ce, o r o t h er d o cum en t a t i o n a ccep t a bl e t o Co un t y .
Befo r e co m m en ci n g t o ut i l i z e em p l o y ees i n p r o v i d i n g Ser v i ces un d er t h i s Co n t r a ct , Co n t r a ct o r
w a r r a n t s t h a t i t w i l l co m p l y w i t h t h e p r o v i s i o n s o f t h e Ca l i fo r n i a L a bo r Co d e, r eq ui r i n g Co n t r a ct o r t o be
i n s ur ed fo r w o r ker ' s co m p en s a t i o n l i a bi l i t y o r t o un d er t a ke a p r o g r a m o f s el f-i n s ur a n ce t h er efo r .
If 9 a t p a g e o n e ( 1) h er eo f s h a l l i n d i ca t e Er r o r s a n d Om i s s i o n s i n s ur a n ce i s r eq ui r ed ,
Co n t r a ct o r s h a l l m a i n t a i n ei t h er a p r o fes s i o n a l l i a bi l i t y o r er r o r s &o m i s s i o n s p o l i cy i n t h e m i n i m um a m o un t
i n d i ca t ed , a n d s h a l l p r o m p t l y p r o v i d e p r o o f o f s uch i n s ur a n ce ev i d en ced by a cer t i fi ca t e o f i n s ur a n ce, o r
o t h er d o cum en t a t i o n a ccep t a bl e t o Co un t y .
Al l p o l i ci es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct s h a l l r em a i n i n ful l fo r ce a n d effect t h r o ug h o ut
t h e l i fe o f t h i s Co n t r a ct a n d s h a l l be p a y a bl e o n a "p er o ccur r en ce" ba s i s un l es s Co un t y s p eci fi ca l l y
co n s en t s t o "cl a i m s m a d e" co v er a g e. If t h e Co un t y d o es co n s en t t o "cl a i m s m a d e" co v er a g e a n d i f
Co n t r a ct o r ch a n g es i n s ur a n ce ca r r i er s d ur i n g t h e t er m o f t h i s Co n t r a ct o r a n y ext en s i o n s h er eo f, t h en
Co n t r a ct o r s h a l l ca r r y p r i o r a ct s co v er a g e.
In s ur a n ce a ffo r d ed by t h e a d d i t i o n a l i n s ur ed en d o r s em en t s h a l l a p p l y a s p r i m a r y i n s ur a n ce, a n d
o t h er i n s ur a n ce m a i n t a i n ed by Co un t y , i t s o ffi cer s , a g en t s a n d/ o r em p l o y ees , s h a l l be exces s o n l y a n d n o t
co n t r i but i n g w i t h i n s ur a n ce r eq ui r ed o r p r o v i d ed un d er t h i s a g r eem en t .
At a l l t i m es , Co n t r a ct o r s h a l l keep a n d m a i n t a i n i n ful l fo r ce a n d effect t h r o ug h o ut t h e d ur a t i o n o f
t h i s Co n t r a ct , p o l i ci es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct w h i ch p o l i ci es s h a l l be i s s ued by co m p a n i es
w i t h a Bes t s R a t i n g o f B+ o r h i g h er ( B+, 8++,
A- , A, A+ o r A++) , o r a Bes t s F i n a n ci a l Per fo r m a n ce R a t i n g
( F PR ) o f 6 o r h i g h er ( 6, 7, 8 o r 9) a cco r d i n g t o t h e cur r en t Bes t ' s Key R a t i n g Gui d e, o r s h a l l be i s s ued by
co m p a n i es a p p r o v ed by t h e Co un t y R i s k Ma n a g er . In t h e ev en t t h e Bes t s R a t i n g o r Bes t s F PR s h a l l fa l l
bel o w t h e r a t i n g r eq ui r ed by t h i s p a r a g r a p h , Co n t r a ct o r s h a l l be r eq ui r ed t o fo r t h w i t h s ecur e a l t er n a t e
p o l i ci es w h i ch co m p l y w i t h t h e r a t i n g r eq ui r ed by t h i s p a r a g r a p h , o r be i n m a t er i a l br ea ch o f t h i s Co n t r a ct .
F a i l ur e t o p r o v i d e a n d m a i n t a i n t h e i n s ur a n ce p o l i ci es ( i n cl ud i n g Bes t ' s r a t i n g s ) , en d o r s em en t s , o r
cer t i fi ca t es o f i n s ur a n ce r eq ui r ed by t h i s Co n t r a ct s h a l l co n s t i t ut e a m a t er i a l br ea ch o f t h i s a g r eem en t
H :\WOR D\CL ER ICAL\ WASTEWTR ~Ag r eem en t s -Co n t r a ct s\ 12- 13\ Wes t Yo s t As s o ci a t es 12-13.d o c Co n t r a ct o r a p p r o v es t h i s p a g e
Pr ep a r a t i o n Da t e: 09/ 24/ 2012 Pa g e 3 o f 9 ~ R ev i s i o n Da t e: 06/ 01/ 09
( h e r e i n " M a t e r i a l Br e a ch " ) ; a n d, i n a ddi t i o n t o a n y o t h e r r e me dy a v a i l a b l e a t l a w o r o t h e r wi s e , s h a l l s e r v e
a s a b a s i s upo n wh i ch Co un t y ma y e l e ct t o s us pe n d pa yme n t s h e r e un de r , o r t e r mi n a t e t h i s Co n t r a ct , o r
b o t h . ( Se e 13, 2, b e l o w, a s t h e s e pr o v i s i o n s a ddi t i o n a l l y a ppl y t o s ub co n t r a ct o r s . )
11. In de mn i t y:
No t h i n g h e r e i n s h a l l b e co n s t r ue d a s a l i mi t a t i o n o f Co n t r a ct o r ' s l i a b i l i t y, a n d Co n t r a ct o r s h a l l i n de mn i f y,
de f e n d a n d h o l d h a r ml e s s t h e Co un t y a n d i t s o f f i ce r s , o f f i ci a l s , e mpl o ye e s , a ge n t s a n d v o l un t e e r s f r o m
a n y a n d a l l l i a b i l i t i e s , cl a i ms , de ma n ds , da ma ge s , l o s s e s a n d e xpe n s e ( i n cl udi n g wi t h o ut l i mi t a t i o n
de f e n s e co s t s a n d a t t o r n e y f e e s o f l i t i ga t i o n ) wh i ch ma y a r i s e o r wh i ch Co un t y ma y i n cur a s a
co n s e que n ce o f a n y o ccur r e n ce a r i s i n g o ut o f t h i s Co n t r a ct , e xce pt s uch l o s s o r da ma ge wh i ch wa s
ca us e d b y t h e s o l e n e gl i ge n ce o r wi l l f ul mi s co n duct o f Co un t y o r i t s o f f i ce r s , o f f i ci a l s , e mpl o ye e s , a ge n t s
a n d v o l un t e e r s .
r s o n a l Se r v i ce s
12. Co n t r a ct o r a s In de pe n de n t :
In pr o v i di n g s e r v i ce s h e r e i n , Co n t r a ct o r , a n d t h e a ge n t s a n d e mpl o ye e s t h e r e o f , s h a l l a ct i n a n
i n de pe n de n t ca pa ci t y a n d a s a n i n de pe n de n t co n t r a ct o r a n d n o t a s a ge n t s o r e mpl o ye e s o f Co un t y.
13. As s i gn me n t a n d Sub co n t r a ct i n g:
Exce pt a s s pe ci f i ca l l y pr o v i de d h e r e i n , t h e r i gh t s , r e s po n s i b i l i t i e s , dut i e s a n d Se r v i ce s t o b e
pe r f o r me d un de r t h i s Co n t r a ct a r e pe r s o n a l t o t h e Co n t r a ct o r a n d ma y n o t b e t r a n s f e r r e d, s ub co n t r a ct e d,
o r a s s i gn e d wi t h o ut t h e pr i o r wr i t t e n co n s e n t o f Co un t y. Co n t r a ct o r s h a l l n o t s ub s t i t ut e n o r r e pl a ce a n y
pe r s o n n e l f o r t h o s e s pe ci f i ca l l y n a me d h e r e i n o r i n i t s pr o po s a l wi t h o ut t h e pr i o r wr i t t e n co n s e n t o f Co un t y.
Co n t r a ct o r s h a l l ca us e a n d r e qui r e e a ch t r a n s f e r e e , s ub co n t r a ct o r a n d a s s i gn e e t o co mpl y wi t h
t h e i n s ur a n ce pr o v i s i o n s s e t f o r t h h e r e i n a t 6, 7 , 8, 9 a n d 10, t o t h e e xt e n t s uch i n s ur a n ce pr o v i s i o n s a r e
r e qui r e d o f Co n t r a ct o r un de r t h i s Co n t r a ct . F a i l ur e o f Co n t r a ct o r t o s o ca us e a n d r e qui r e s uch co mpl i a n ce
b y e a ch t r a n s f e r e e , s ub co n t r a ct o r a n d a s s i gn e e s h a l l co n s t i t ut e a M a t e r i a l Br e a ch o f t h i s a gr e e me n t , a n d,
i n a ddi t i o n t o a n y o t h e r r e me dy a v a i l a b l e a t l a w o r o t h e r wi s e , s h a l l s e r v e a s a b a s i s upo n wh i ch Co un t y
ma y e l e ct t o s us pe n d pa yme n t s h e r e un de r , o r t e r mi n a t e t h i s Co n t r a ct , o r b o t h .
14. Li ce n s i n g a n d Pe r mi t s :
Co n t r a ct o r wa r r a n t s ( i ) Co n t r a ct o r i s qua l i f i e d a n d co mpe t e n t t o pr o v i de a l l Se r v i ce s un de r t h i s
co n t r a ct ; ( i i ) Co n t r a ct o r a n d a l l e mpl o ye e s o f Co n t r a ct o r h o l d a l l n e ce s s a r y a n d a ppr o pr i a t e l i ce n s e s
t h e r e f o r , i n cl udi n g t h o s e l i ce n s e s s e t f o r t h a t 14, pa ge o n e ( 1) h e r e o f ; a n d, ( i i i ) Co n t r a ct o r s h a l l o b t a i n ,
a n d r e ma i n i n co mpl i a n ce wi t h , a l l pe r mi t s n e ce s s a r y a n d a ppr o pr i a t e t o pr o v i de s a i d Se r v i ce s .
Co n t r a ct o r s h a l l ca us e s a i d l i ce n s e s a n d pe r mi t s t o b e ma i n t a i n e d t h r o ugh o ut t h e l i f e o f t h i s Co n t r a ct .
F a i l ur e t o do s o s h a l l co n s t i t ut e a M a t e r i a l Br e a ch o f t h i s a gr e e me n t , a n d, i n a ddi t i o n t o a n y o t h e r r e me dy
a v a i l a b l e a t l a w o r o t h e r wi s e , s h a l l s e r v e a s a b a s i s upo n wh i ch Co un t y ma y e l e ct t o s us pe n d pa yme n t s
h e r e un de r , o r t e r mi n a t e t h i s Co n t r a ct , o r b o t h .
Pub l i c Co n t r a ct s
15. Pr e v a i l i n g Wa ge a n d Appr e n t i ce s :
To t h e e xt e n t ma de a ppl i ca b l e b y l a w, pe r f o r ma n ce o f t h i s co n t r a ct s h a l l b e i n co n f o r mi t y wi t h t h e
pr o v i s i o n s o f Ca l i f o r n i a La b o r Co de , D i v i s i o n 2, Pa r t 7 , Ch a pt e r 1, co mme n ci n g wi t h Se ct i o n 17 20 r e l a t i n g
t o pr e v a i l i n g wa ge s wh i ch mus t b e pa i d t o wo r ke r s e mpl o ye d o n a pub l i c wo r k a s de f i n e d i n La b o r Co de
17 20, e t s e q. ; a n d s h a l l b e i n co n f o r mi t y wi t h Ti t l e 8 o f t h e Ca l i f o r n i a Co de o f R e gul a t i o n s 200 e t
s e q. , r e l a t i n g t o a ppr e n t i ce s h i p. Co n t r a ct o r s h a l l co mpl y wi t h t h e pr o v i s i o n s t h e r e o f a t t h e co mme n ce me n t
o f Se r v i ce s t o b e pr o v i de d h e r e i n , a n d t h e r e a f t e r dur i n g t h e t e r m o f t h i s Co n t r a ct . A b r e a ch o f t h e
r e qui r e me n t s o f t h i s s e ct i o n s h a l l b e de e me d a ma t e r i a l b r e a ch o f t h i s co n t r a ct . A co py o f t h e r e l e v a n t
pr e v a i l i n g wa ge a s de f i n e d i n La b o r Co de 17 7 0 e t s e q. i s o n f i l e wi t h t h e D e pa r t me n t o f Tr a n s po r t a t i o n ,
Co un t y o f Ne v a da , 950 M a i du Av e n ue , Ne v a da Ci t y, Ca l i f o r n i a 95959. Co pi e s wi l l b e pr o v i de d upo n
r e que s t .
16. Acce s s i b i l i t y ( Co un t y R e s o l ut i o n No . 00190) :
It i s t h e po l i cy o f t h e Co un t y o f Ne v a da t h a t a l l Co un t y s e r v i ce s , pr o gr a ms , me e t i n gs , a ct i v i t i e s a n d
f a ci l i t i e s s h a l l b e a cce s s i b l e t o a l l pe r s o n s , a n d s h a l l b e i n co mpl i a n ce wi t h t h e pr o v i s i o n s o f t h e
Ame r i ca n s Wi t h D i s a b i l i t i e s Act a n d Ti t l e 24, Ca l i f o r n i a Co de o f R e gul a t i o n s . To t h e e xt e n t t h i s Co n t r a ct
s h a l l ca l l f o r Co n t r a ct o r t o pr o v i de Co un t y co n t r a ct e d s e r v i ce s di r e ct l y t o t h e pub l i c, Co n t r a ct o r s h a l l ce r t i f y
t h a t s a i d di r e ct Se r v i ce s a r e a n d s h a l l b e a cce s s i b l e t o a l l pe r s o n s .
H:\WOR D \CLER ICAL\WASTEWTR b 4gr e e me n t s-Co n t r a ct s\12- 13\We s t Yo s t As s o ci a t e s 12-13. do c Co n t r a ct o r a ppr o v e s t h i s pa ge
Pr e pa r a t i o n D a t e : 09/24/2012 Pa ge 4 o f 9 R e v i s i o n D a t e : 06/01/09
17. Nondiscriminatory Employment:
I n prov iding Serv ices hereunder, C ontractor shall not discriminate ag ainst any employee or
applicant f or employment because of race, color, relig ion, ag e, sex, national orig in, political af f iliation,
ancestry, marital status or disability. This policy does not req uire the employment of unq ualif ied persons.
18. P rior Nev ada C ounty Employment (C ounty R esolution No. 03- 35 3) :
Ef f ectiv e J uly 22, 2003, it is the policy of the C ounty of Nev ada that f ormer members of ~ the Board
of Superv isors, a f ormer C EO, or a f ormer P urchasing Ag ent, f or a period of twelv e (12) months f ollowing
the last day of employment, shall not enter into any relationship wherein that f ormer employee or f ormer
Board member receiv es direct remuneration f rom a leg al entity that, during the last twelv e (12) months of
said employment or Board member's serv ice, entered into a contract with, or receiv ed a g rant f rom the
C ounty of Nev ada. P rov ided howev er, that this prohibition shall not apply to any employee that did not
personally approv e a contract with or g rant to said leg al entity during the last twelv e (12) months of said
employment, and shall not apply when the Board of Superv isors did not approv e a contact with or g rant to
g irl I P ~ aI antity c~ iirinn the last twP lv P (1~ 1 mpnths of saic_ f R nard memheC ~ $ $P _ .f V I C ; P _ ..
A v iolation of this policy shall subj ect C ontractor to all of the remedies enumerated in said
resolution and as otherwise prov ided in law, which remedies shall include but not be limited to inj unctiv e
relief , cancellation and v oiding of this contract by C ounty, a return of g rant money, a cause of action f or
breach of contract, and entitlement to costs and reasonable attorney f ees in any action based upon a
breach of contract under this prov ision.
19. C ost Disclosure:
I n accordance with Gov ernment C ode Section 75 5 0, should a written report be prepared under or
req uired by the prov isions of this C ontract, C ontractor ag rees to state in a separate section of said report
the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of said report
Def ault and Termination
20. Termination:
A M aterial Breach of this C ontract pursuant to the terms hereof or otherwise, in addition to any
other remedy av ailable at law or otherwise, shall serv e as a basis upon which C ounty may elect to
immediately suspend payments hereunder, or terminate this contract, or both, without notice.
I f C ontractor f ails to timely prov ide in any manner the serv ices materials and products req uired
under this C ontract, or otherwise f ails to promptly comply with the terms of this C ontract, or v iolates any
ordinance, reg ulation or other law which applies to its perf ormance herein, C ounty may terminate this
C ontract by g iv ing f iv e (5 ) days written notice to C ontractor.
Either party may terminate this C ontract f or any reason, or without cause, by g iv ing thirty (30)
calendar days written notice to the other, which notice shall be sent by reg istered mail in conf ormity with
the notice prov isions, below. I n the ev ent of termination not the f ault of the C ontractor, the C ontractor
shall be paid f or serv ices perf ormed to the date of termination in accordance with the terms of this
C ontract. C ontractor shall be excused f or f ailure to perf orm serv ices herein if such perf ormance is
prev ented by acts of God, strik es, labor disputes or other f orces ov er which the C ontractor has no control.
C ounty, upon g iv ing sixty (60) calendar days written notice to C ontractor, shall hav e the rig ht to
terminate its oblig ations under this C ontract at the end of any f iscal year if the C ounty or the State ,of
C alif ornia, as the case may be, does not appropriate f unds suf f icient to discharg e C ounty's oblig ations
coming due under this contract.
M iscellaneous
21. Book s of R ecord and Audit P rov ision:
C ontractor shall maintain complete records relating to this C ontract f or a period of f iv e (5 ) years
f rom the completion of Serv ices hereunder. Said records shall include but not be limited to bids and all
supporting documents, orig inal entry book s, canceled check s, receipts, inv oices, payroll records including
subsistence, trav el and f ield expenses, tog ether with a g eneral ledg er itemiz ing all debits and credits
C ontractor shall permit C ounty to audit said records as well as such related records of any
business entity controlled by C ontractor. Said audit may be conducted on C ontractor's premises or at a
location desig nated by C ounty, upon f if teen (15 ) days notice. C ontractor shall promptly ref und any
moneys erroneously charg ed and shall be liable f or the costs of audit if the audit establishes an ov er-
charg ed of f iv e percent (5%) or more of the M aximum C ontract P rice.
H :\WOR D\C LER I C AL\ WASTEWTR Wg reements-C ontracts\ 12- 13\ West Yost Associates 12-13.doc C ontractor approv es this pag e
P reparation Date: 09/24/2012 P ag e 5 of 9 R ev ision Date: 06/01/09
22. I n t e l l e c t u a l Prope rt y:
A l l ori g i n a l phot og ra phs, di a g ra ms, pl a n s, doc u me n t s, i n f orma t i on , re port s, c ompu t e r c ode a n d a l l
re c orda bl e me di a t og e t he r w i t h a l l c opyri g ht i n t e re st s t he re t o ( he re i n " I n t e l l e c t u a l Prope rt y" ) , w hi c h
c on c e rn or re l a t e t o t hi s Con t ra c t a n d w hi c h ha ve be e n pre pa re d by, f or or su bmi t t e d t o Con t ra c t or, sha l l
be t he prope rt y of Cou n t y, a n d u pon f i f t e e n ( 15) da ys de ma n d t he re f or, sha l l be prompt l y de l i ve re d t o
Cou n t y w i t hou t e xc e pt i on . Provi de d how e ve r, f or pe rson a l pu rpose s on l y a n d n ot f or c omme rc i a l ,
e c on omi c or a n y ot he r pu rpose , Con t ra c t or ma y re t a i n a c opy of Con t ra c t or' s w ork produ c t he re u n de r.
23. En t i re A g re e me n t :
Thi s Con t ra c t re pre se n t s t he e n t i re a g re e me n t of t he pa rt i e s, a n d n o re pre se n t a t i on s ha ve be e n
ma de or re l i e d u pon e xc e pt a s se t f ort h he re i n . Thi s Con t ra c t ma y be a me n de d or modi f i e d on l y by
w ri t t e n , f u l l y e xe c u t e d a g re e me n t of t he pa rt i e s.
24. Ju ri sdi c t i on a n d Ve n u e :
Thi s Con t ra c t sha l l be c on st ru e d i n a c c orda n c e w i t h t he l a w s of t he St a t e of Ca l i f orn i a a n d t he
pa rt i e s he re t o a g re e t ha t ve n u e sha l l be i n Ne va da Cou n t y, Ca l i f orn i a .
25. Compl i a n c e w i t h A ppl i c a bl e La w s:
The Con t ra c t or sha l l c ompl y w i t h a n y a n d a l l f e de ra l , st a t e a n d l oc a l l a w s, c ode s, ordi n a n c e s,
ru l e s a n d re g u l a t i on s w hi c h re l a t e t o, c on c e rn of a f f e c t t he Se rvi c e s t o be provi de d by t hi s Con t ra c t .
26. Not i c e s:
Thi s Con t ra c t sha l l be ma n a g e d a n d a dmi n i st e re d on Cou n t y' s be ha l f by t he de pa rt me n t a n d t he
pe rson se t f ort h a t 26, pa g e on e ( 1) of t hi s Con t ra c t , a n d a l l i n voi c e s sha l l be su bmi t t e d t o a n d a pprove d
by t hi s De pa rt me n t . I n a ddi t i on t o pe rson a l se rvi c e , a l l n ot i c e s ma y be g i ve n t o Cou n t y a n d t o Con t ra c t or
by f i rst c l a ss ma i l a ddre sse d a s se t f ort h a t sa i d 26 Sa i d n ot i c e s sha l l be de e me d re c e i ve d t he f i f t h ( 5t h)
da y f ol l ow i n g t he da t e of ma i l i n g or t he e a rl i e r da t e of pe rson a l se rvi c e , a s t he c a se ma y be .
27. A u t hori t y:
A l l i n di vi du a l s e xe c u t i n g t hi s Con t ra c t on be ha l f of Con t ra c t or re pre se n t a n d w a rra n t t ha t t he y a re
a u t hori z e d t o e xe c u t e a n d de l i ve r t hi s Con t ra c t on be ha l f of Con t ra c t or.
I N WI TNESS WHEREOF, t he pa rt i e s ha ve e xe c u t e d t hi s Con t ra c t e f f e c t i ve on t he Be g i n n i n g Da t e , a bove .
CONTRA CTOR:
We st Yost a n d A ssoc i a t e s
2020 Re se a rc h Pa rk Dri ve , Su i t e 100
Da vi s, CA 95618
Na me :
Ti t l e :
Da t e d:
NEVA DA COUNTY SA NI TA TI ON DI STRI CT NO. 1
Hon ora bl e Te d Ow e n s
Cha i r, Boa rd of Di re c t ors
Da t e d:
A t t e st :
Don n a La n di
Cl e rk of t he Boa rd
H:\WORD\CLERI CA L\ WA STEWTR~A g re e me n t s-Con t ra c t s\ 12-13\ We st Yost A ssoc i a t e s 12-13.doc Con t ra c t or a pprove s t hi s pa g e
Pre pa ra t i on Da t e : 09/24/2012 Pa g e 6 of 9 Re vi si on Da t e : 06/01/09
Exhibit A
SCOPE OF SERVICES
1 . BACKGROUND ,
Nevada County Sanitation Dis tr ic t No. 1 ( Sanitation Dis tr ic t) oper ates ten s mall to medium s iz ed
was tewater tr eatment plants and the ac c ompanying c ollec tion s ys tems . The level of tr eatment var ies
f r om s eptic/ land dis pos al s ys tems to f ull ter tiar y, membr ane f iltr ation with ultr a violet dis inf ec tion. The
Dis tr ic t employs s even tr eatment plant oper ator s , a was tewater lab c oor dinator ( c hemis t) , s even
c ollec tion s ys tem wor ker s and thr ee elec tr ic al/ mec hanic al wor ker s . The annual oper ating budget is
about $5 million.
2. DESCF. !TlON OF S~RVlCES RE~U!RED
2. 1 . Suppor t of Was tewater Tr eatment Plant Oper ations
2. 1 . 1 Analyz e, tr oubles hoot and make r ec ommendations to s taf f on c omplex oper ational
is s ues .
2. 1 . 2 Pr epar e pr eliminar y and f inal des igns f or minor plant modif ic ations .
2. 1 . 3 Advis e Dis tr ic t s taf f on r egulator y matter s .
2. 1 . 4 Suppor t of Was tewater Collec tions Sys tem Oper ations and Maintenanc e.
2. 1 . 5 Pr ovide r eview and s uppor t development of State r eq uir ed Sewer Sys tem Mas ter Plan.
2. 1 . 6 Analyz e and tr oubles hoot s ewer s ys tem inf iltr ation and inf low identif ic ation.
2. 2. Pr oj ec t Management Suppor t
2. 2. 1 Pr ovide over s ight and tec hnic al input on c apital c ons tr uc tion pr oj ec ts inc luding
envir onmental, r egulator y/ per mit, tec hnic al/ engineer ing, s c heduling and c ons tr uc tion.
2. 2. 2 Range of duties will var y f r om inf or mal input to f ull pr oj ec t management r es pons ibilities .
H : \WORD\CLERICAL\ WASTEWTR~Agr eements -Contr ac ts\ 1 2-1 3\ Wes t Yos t As s oc iates 1 2-1 3 . doc Contr ac tor appr oves this page
Pr epar ation Date: 09/ 24 / 201 2 Page 7 of 9 Revis ion Date: 06 / 01 / 09
Exhibit B
The attached 2012 Bil l in g Rate Schedul e detail s the charg es f o r en g in eerin g s uppo rt s ervices
pro vided by the co n tracto r.
Upo n co mpl etio n o f s ervices pro vided, but n o t to exceed o n ce per mo n th, the co n tracto r w il l
pro vide an in vo ice f o r s ervices pro vided w ith the f o l l o w in g in f o rmatio n :
a. PO n umber as s o ciated w ith this co n tract;
b. Date in vo ice w as s ubmitted to Co un ty;
c. Lo catio n s ervices w ere pro vided;
d. Date s ervices w ere pro vided;
e. Un it price as f o un d in attached 2012 Bil l in g Rate Schedul e, po s itio n an d equipmen t;
f . Exten ded price;
g . To tal price
The Co un ty w il l review each in vo ice an d n o tif y Co n tracto r o f an y is s ues o r dis crepan cies f o un d
in the in vo ice w ithin 10 bus in es s days . The Co un ty w il l pay Co un ty appro ved in vo ices w ithin 30
days o f receipt o r 30 days o f res o l utio n f o r in vo ices in dis pute.
The maximum co n tract price w il l n o t exceed $70, 000.
H: \WORD\CLERICAL\ WASTEWTRWg reemen ts-Co n tracts\ 12- 13\ Wes t Yo s t As s o ciates 12- 13. do c Co n tracto r appro ves this pag e
Preparatio n Date: 09/24/2012 Pag e 8 o f 9 Revis io n Date: 06/01/09
Exhibit B (Continued)
2012 Bil l ing Ra te Sc hedul e
(Ef f ec tiv e J a nua r y 1, 2012 thr oug h Dec ember 3 1, 2012)
Pr inc ip a ~ c e Pr es ident 212
Eng ineer ing Ma na g er 202
Pr inc ip a l Eng ineer/ Sc ientis t 184
Senior Eng ineer/ Sc ientis t/ GI S
166
Ana l y s t
As s oc ia te Eng ineeV Sc ienUs t 148
GI S Ana l y s t 148
Eng ineer I I/ Sc l entl s t it 13 1
Eng ineer t/ Sc ientl s t I 113
Cons V UCtion Ma na g er I I I 160
Cons V uc tl on Ma na g er I I 148
Cons tr uc tion Ma na g er I 13 7
Res ident I ns p ec tor I I I 124
Res ident I ns p ec tor I I 115
Res ident I ns p ec tor L 101
Sr . Des ig ner/ Sc GAD Op er a tor 107
Des ig ner/ CAD Op er a tor 95
Tec hnic a l Sp ec ia l is t I I 93
Tec hnic a l Sp ec ia l is t I 80
Eng ineer ing Aide 67
Adminis tr a tiv e I V 95
Adminl s V a tiv e I I I 84
Adminis tr a tiv e I I 71
Adminis tr a Uv e I 60
Sur v ey ing &Equip ment Cha r g es
.nin
GPS, 3 -Per s on 3 27
GPS, 2- Per s on 279
GPS, 1-Per s on 219
Sur v ey Cr ew , 2- Per s on 23 7
Sur v ey Cr ew , t- Per s a n 179
t" `
Nev a da County ~ Sa nita tion Dis tr ic t Eng ineer ing Sup p or t Ser v ic es
Equip ment Cha r g es
DO PAeter 18 79
~ ti I V l tl l 61 J GJ
Automa tic Sa mp l er 124 678
Tr a ns duc er/ Da ta Log g er 3 9 196
Hy dr a nt Pr es s ur e Ga g e 11 46
Hy dr a nt Pr es s ur e _ 196
Rec or der (HPR)
Hy dr a nt W r enc h 5 3 1
Pitot Dif f us er 28 128
W el l Sounder 28 128
Ul tr a s onic Fl ow Meter 25f i
V ehic l e 84 424
V eioc ir y Meter 11 62
W a ter Q ua l ity Muitl meter 166 918
Thic k nes s Ga g e 68
OutsideSer v ic es s uc h a s v endor r ep r oduc tions , p r ints ,
s hip p ing , a nd ma j or W es t Yos t r ep r oduc tion ef f or ts , a s
w el l a s Eng ineer ing Sup p l ies , Tr a v el , etc . w il l be bil l ed
a t a c tua l c os t p l us 15%.
~ Dir ec t Cos ts inc l uding g ener a l c omp uter s , s y s tem
c ha r g es , tel ep hone, f a x, r outine in- hous e c op ies/ p r ints ,
p os ta g e, mis c el l a neous s up p l ies , a nd other inc identa l
p r oj ec t exp ens es w il l be bil l ed a t 5% of W es t Yos t l a bor
c ha r g es .
s Mil ea g e w il l be biif etl a t the c ur r ent Feder a l Ra te.
s Subc ons ul ta nts w il l be bil l ed a t a c tua l c os t p l us 10%.
s Comp uter s a r e bil l ed a t $25 p er hour f or s p ec l a l r y
model s a nd AutoCAD.
a Exp er t w itnes s , r es ea r c h, tec hnic a l r ev iew , a na l y s is ,
p r ep a r a tion a nd meeting s bil l ed a t 150% of s ta nda r d
hour l y r a tes . Exp er t w if ies s tes timony a nd dep os itions
bil l ed a t 200% of s ta nda r d hour l y r a tes .
n A f ina nc e Cha r g e of 1. 5%p er month (a n Annua l Ra te
of 18%) on the unp a id ba l a nc e w il l be a dded to inv oic e
a mounts if not p a id w ithin 45 da y s f r om the da te of the
inv oic e.
Pr ic ing - 1
z
~ ~
H: \W ORD\CLERI CAL\ W ASTEW TRW g r eements - Contr a c ts\ 12- 13\ W es t Yos t As s oc ia tes 12- 13 . doc Contr a c tor a p p r ov es this p a g e
Pr ep a r a tion Da te: 09/ 24/ 2012 Pa g e 9 of 9 Rev is ion Da te: 06/ 01/ 09
3~ ~ 3
(530) 265-1411 FAX (530) 265-9849 www.mvnevadacounty.com
Steven L . Decamp
Steve Cas tl eb er r y
Deputy Di s tr i ct Admi ni s tr ator
Di r ector of P ub l i c W or k s
Septemb er 25, 2012
Fi l e: 300.103 001
THE HONORABL E BOARD OF DIRECTORS
NEVADA COON" 1' Y SANITATION DI5 i RIi : T N~. 1
COUNTY OF NEVADA
SUBJECT: Res ol uti on Author i zi ng the P ur chas e of a L ab or ator y Fl as k -Scr ub b er /
G1as s W ar e W as her and Amendi ng L ak e of the P i nes , Zone 2, Budget
RECOMMENDATION: Adopt the Res ol uti on
FUNDING: Fundi ng i s f or FY 2012/13 and i mpacts the Nevada County Sani tati on Di s tr i ct
No. 1 (Di s tr i ct) L ak e of the P i nes , Zone 2, b udget i n the amount of $10,460.82.
Thi s pur chas e r eq ui r es a b udget amendment and ther e i s no gener al f und i mpact.
BACKGROUND:
Ear l i er thi s year , the Sani tati on Di s tr i ct tes ti ng l ab was r el ocated f r om L ak e W i l dwood
W as tewater Tr eatment P l ant (W W TP ) to L ak e of the P i nes W W TP . The r el ocati on, whi ch was
i ncl uded i n the b udget, al l owed the Di s tr i ct to ab andon a l eas ed tr ai l er at a s avi ngs to the Di s tr i ct.
As par t of the new l ab f aci l i ty, the Di s tr i ct woul d l i k e to pur chas e aFl as k -Scr ub b er , under -
counter Gl as s war e was her . Thi s wi l l as s i s t the W as tewater Di vi s i on L ab or ator y s taf f i n cl eani ng
the l ar ge as s or tment of gl as s war e us ed i n l ab or ator y anal ys i s . The s taf f pr es entl y cl eans al l of the
gl as s war e b y hand. The Envi r onmental L ab or ator y Accr edi tati on P r ogr am (EL AP ) cer ti f i cati on
pr oces s i n was tewater tes ti ng r eq ui r es extr eme car e i n the cl eanl i nes s of gl as s war e that i s
f r eq uentl y us ed i n anal ys i s .
The pur chas e pr i ce r eq ui r es appr oval as a Capi tal As s et. The W as tewater P l ant Oper ati ons
Super vi s or and L ab or ator y s taf f ob tai ned competi ti ve q uotes and s el ected a L ab conco Fl as k -
Scr ub b er Gl as s war e was her . The cos t of the Gl as s war e was her i s $10,460.82. The b udget
amendment wi l l tr ans f er the f undi ng f or us e f or the capi tal as s et acq ui s i ti on.
It i s r ecommended that the Boar d of Di r ector s adopts a r es ol uti on appr ovi ng the pur chas e of a
Capi tal As s et and r el ated b udget amendment.
Res pectf ul l s ub mi tted,
c~
STEVE CASTL EBERRY DI E T RCOR
Nevada County Sani tati on Di s tr i ct No. 1
SC: JM: cn
h:\wor d\ww ops mgr\b od-b os\12-13\s taf f r epor t r es o b oar d i tem (mi cr otech s ci enti f i c)9.7.2012.docx
P r i nted on Recycl ed P aper
RESOLUTION NO.
RESOLUTION AUTHORIZING THE PURCHASE OF A LABORATORY FLASK-
SCRUBBER/GLASSWARE WASHER AND AMENDING LAKE OF THE PINES,
ZONE 2, BUDGET
WHEREAS, t h e purch ase of an unde r-count e r, g l ass ware wash e r i s ne e de d t o save l ab or
h ours and me e t t h e re q ui re me nt s of cl e anl i ne ss of g l ass ware use d i n l ab orat ory anal y si s for t h e
Ne vada Count y Sani t at i on Di st ri ct No. 1 ( Di st ri ct ) ; and
WHEREAS, Ne vada Count y Sani t at i on Di st ri ct No. 1 h as ob t ai ne d compe t i t i ve sal e s
q uot e s for t h e wash e r; and
WHEREAS, t h e Di st ri ct wi sh e s t o purch ase t h e Fl ask -Scrub b e r Gl assware wash e r for
$10,460.82 from t h e l owe st q uot e , Mi crot e ch Sci e nt i fi c l ocat e d i n Orang e , Cal i forni a; and
WHEREAS, t h i s purch ase pri ce re q ui re s approval of a Capi t al Asse t ; and
WHEREAS, funds are avai l ab l e and we re b udg e t e d i n e q ui pme nt mai nt e nance .
NOW, THEREFORE, BE IT HEREBY RESOLVED t h at t h e Board of Di re ct ors of
Ne vada Count y Sani t at i on Di st ri ct No. 1:
1. Aut h ori z e s t h e purch ase of a capi t al asse t Fl ask -Scrub b e r, unde r-count e r Gl assware wash e r.
2. Di re ct s t h e Audi t or-Cont rol l e r t o ame nd t h e Fi scal Ye ar 2012/13 Ne vada Count y Sani t at i on
Di st ri ct No. 1 Budg e t as fol l ows:
Incre ase :
4740-91005-709-2000 540600 $10,460.82
De cre ase ;
4740-91005-709-2000 520900 $10,460.82
t i l e : 300.103 001
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3
MICROTECH SCI~fVl'IFIC
758 N o r t h Bat avia St . U n it C
Or an ge, CA 92868
Vo ice: (714) 744-3974
Fax: (714) 744-4954
Co un t y o f N evada WWTP
Dept o f Tr an sp. an d San it at io n
950 Maidu Ave At t n Wast ewat er
N evada Cit y, CA 95959
N EVADACOU N TY I 11/1/12
Quo t e N umber : 2309
Quo t e Dat e: Jun 20, 2012
Page: 1
Lake Of Th e Pin e WWfP
10803 Riat a Way
At t n : Rudy Dar lin g
Aubur n , CA 95602
N et 30 Days Best way
1. 00 M-10-359-108 Labco n co FlaskScr ubber Glasswar e U n der co un t er 7,832. 03 7,832. 03
Wash er , 115V, 82C Max Wat er Temp, 1 Spin dle Rack
In cluded wit h Mult iple At t ach men t s
1. 00 M-10-359-125 Labco n co U pper Spin dle Wash er Rack fo r 1,910. 29 1,910. 29
Flaskscr ubber Dish wash er
""`Sh ippin g is Pr epaid an d Added (FOB Or igin ) U n less
o t h er wise specified.
Subt o t al 9, 742. 32
Sales Tax 718. 50
Sh ippin g """
TOTAL
Laboratory Glassware Washers
Laboratory glassware (beakers, f lasks, bottles, test tubes, etc . ) must be c leaned to ex ac ti ng standards i n
order to i nsure that results obtai ned usi ng the glassware are ac c urate and p rec i se. To ac c omp li sh thi s, a
typ i c al laboratory p rotoc ol i s as f ollows: soak and/or wash i n laboratory detergent whi c h leav es no
resi due that mi ght i nterf ere wi th the test (suc h as substanc es tox i c to mi c ro-organi sms) ; si x or more
ri nses wi th tap water; three or more ri nses wi th di sti lled or de-i oni z ed (Di ) water; dryi ng to remov e
resi dual water that mi ght alter measurements.
Many p i ec es of laboratory glassware hav e unusual shap es, suc h as long, thi n nec ks (v olumetri c f lasks) ,
c one-shap es (Erlenmeyer f lasks) , narrow nec ks (BOD bottles and samp le bottles) , tall thi n i nteri ors
(graduated c yli nders, test tubes) . When these are washed by hand one c an use sp ec i ally-shap ed
brushes to sc rub the i nsi des of the glassware. A glassware washer does not hav e brushes. I nstead
water i s i nj ec ted di rec tly i nto the p i ec e of glassware.
A laboratory glassware washer (LGW) i s desi gned to meet all of these requi rements and more. Whi le
many standard ki tc hen di shwashers (KDW) c an p erf orm some of the requi red f unc ti ons (heati ng the
water, delayed start, hot ai r dryi ng, tap water washi ng and ri nsi ng) they are not ap p rop ri ate f or the
f ollowi ng reasons:
1. A LGW i s desi gned to ac c ommodate both tap water and DI water. A KDW i s not.
2. A LGW i s p rogrammable f or multi p le ri nses of eac h ki nd of water. A KDW i s not.
3. DI water i s ex tremely c orrosi v e to metal. A LGW i s made only of hi gh- quali ty stai nless steel and
p lasti c p arts to stand up to DI water. A KDW would not last v ery long under those c ondi ti ons.
4. A LGW has " sp i ndles," whi c h are tubes c onnec ted to the water i np ut ov er whi c h narrow- nec ked
glassware c an be p lac ed. These sp i ndles i nj ec t water di rec tly i nto the glassware to assure
p rop er c leani ng and ri nsi ng (muc h li ke usi ng brushes by hand) . F or our laboratory, thi s
glassware would i nc lude BOD bottles, f lasks, graduated c yli nders, etc . Anyone who has a KDW at
home knows that they are v ery bad at c leani ng i nsi de of narrow- mouthed i tems.
Rudy Darli ng
Laboratory Coordi nator, NCSD #1 Laboratory
950 MA[DU AVENUE, NEVADA CITY, CA 95959-8617
(530) 265-1411 FAX (530) 265-9849 www.mvnevadacounty.com
Steven L. Decamp
Community Development Agency Dir ector
September 28, 2012
THE HONORABLE BOARD OF DIRECTORS
950 MAIDU AVENUE
Steve Cas tleber r y
Dir ector of P ublic Wor ks
File: 300. 1955 043
SUBJECT: State Revolving Fund Dedicated Sour ce of Revenue for Connecting the P enn
Valley Sewer Sys tem to the Lake Wildwood Was tewater Tr eatment P lant
Impr ovement P r oject
RECOMMENDATION: Appr ove the attached Res olution.
FUNDING: P enn Valley, Zone 6, will be the s our ce of dedicated r evenue for r epayment of
Clean Water State Revolving Fund and/ or Water Recycling Funding P r ogr am financing. Ther e
is no impact on the County Gener al Fund.
BACKGROUND:
Nevada County Sanitation Dis tr ict No. 1 (Dis tr ict) oper ates ten collection s ys tems , one of which
is located in P enn Valley. In Apr il 2012, a Res olution was pas s ed allowing the Dis tr ict to s eek
financing for the cons tr uction of a pr oject to connect the P enn Valley s ewer s ys tem to the Lake
Wildwood was tewater tr eatment plant. Funding would be pr ovided by the State Water Res our ces
Contr ol Boar d.
The Dis tr ict s ubmitted the application in May 2012 and is waiting for appr oval of the State
Revolving Fund Loan fr om the State Water Res our ces Contr ol Boar d. As par t of the pr oces s , the
State Revolving Fund Staff has r eq ues ted clar ification on the name of the zone r es pons ible for
the dedicated s our ce of r evenue. This r es olution is to amend and clar ify the name of the zone,
P enn Valley, Zone 6.
P leas e contact me if additional infor mation is r eq uir ed.
Res pectfully s u miffed,
~ ~c~~
Nevada County Sanitation Dis tr ict No. 1
SC:JM:cn
h:\wor d\ww ops mgr\bod-bos\12-13\s taff r epor t-r es o boar d item (s r fclar i~l0 10 2012.docx
P r inted on Recycled P aper
r
RESOLUTION NO.
OF' THE BOARD OF DIRECTORS OF
DESIGNATING THE DEDICATED SOURCE OF REVENUE FOR A STATE
REVOLVING FUND LOAN TO CONNECT THE PENN VALLEY SEWER SYSTEM TO
THE LAKE WILDWOOD WASTEWATER TREATMENT PLANT IMPROVEMENT
PROJECT, AND RESCINDING RESOLUTION SD12-08
WHEREAS, t h e Ne vada Count y Sani t at i on Di s t r i c t No. 1 ( t h e " Di s t r i c t" ) de s i r e s t o f i nanc e
t h e c os t s of c ons t r uc t i ng and/ or r e c ons t r uc t i ng c e r t ai n p ub l i c f ac i l i t i e s and i mp r ove me nt s r e l at i ng
t o i t s wat e r and was t e wat e r s ys t e m, i nc l udi ng c e r t ai n t r e at me nt f ac i l i t i e s , p i p e l i ne s and ot h e r
i nf r as t r uc t ur e ( t h e " Pr oj e c t" ); and
WHEREAS, t h e Di s t r i c t i nt e nds t o f i nanc e t h e c ons t r uc t i on and/ or r e c ons t r uc t i on of t h e
Pr oj e c t or p or t i ons of t h e Pr oj e c t wi t h mone ys (" Pr oj e c t Funds" ) p r ovi de d b y t h e St at e of
Cal i f or ni a, ac t i ng b y and t h r oug h t h e St at e Wat e r Re s our c e s Cont r ol Boar d ( t h e " St at e Wat e r
Boar d" ); and
WHEREAS, t h e St at e Wat e r Boar d may f und t h e Pr oj e c t Funds wi t h p r oc e e ds f r om t h e
s al e of ob l i g at i ons t h e i nt e r e s t up on wh i c h i s e xc l ude d f r om g r os s i nc ome f or f e de r al i nc ome t ax
p ur p os e s ( t h e " Ob l i g at i ons" ); and
WHEREAS, p r i or t o e i t h e r t h e i s s uanc e of t h e Ob l i g at i ons or t h e ap p r oval b y t h e St at e
Wat e r Boar d of t h e Pr oj e c t Funds t h e Di s t r i c t de s i r e s t o i nc ur c e r t ai n c ap i t al e xp e ndi t ur e s ( t h e
" Exp e ndi t ur e s" ) wi t h r e s p e c t t o t h e Pr oj e c t f r om avai l ab l e mone ys of t h e Di s t r i c t ; and
WHEREAS, t h e Di s t r i c t h as de t e r mi ne d t h at t h os e mone ys t o b e advanc e d on and af t e r t h e
dat e h e r e of t o p ay t h e Exp e ndi t ur e s ar e avai l ab l e onl y f or a t e mp or ar y p e r i od and i t i s ne c e s s ar y
t o r e i mb ur s e t h e Di s t r i c t f or t h e Exp e ndi t ur e s f r om t h e p r oc e e ds of t h e Ob l i g at i ons ; and
WHEREAS, i n Ap r i 12012, t h e Di s t r i c t adop t e d Re s ol ut i on SD12-08 t o i de nt i f y t h e
de di c at e d s our c e of r e ve nue t o b e us e d f or r e p ayme nt of t h e Pr oj e c t Funds ; and
WHEREAS, at t h e St at e Wat e r Boar d's r e q ue s t , t h e Di s t r i c t now de s i r e s t o r e s c i nd
Re s ol ut i on SD 12-08 and adop t a r e p l ac e me nt r e s ol ut i on i n or de r t o c l ar i f y t h e name of t h e
de di c at e d s our c e of r e ve nue f or r e p ayme nt of t h e Pr oj e c t Funds .
NOW, THEREFORE, BE IT HEREBY RESOLVED b y t h e Boar d of Di r e c t or s f or Ne vada
Count y Sani t at i on Di s t r i c t No. 1 t h at t h e Di s t r i c t h e r e b y de di c at e s ne t r e ve nue s f r om t h e Zone 6
Pe nn Val l e y f und t o p ayme nt of any and al l Cl e an Wat e r St at e Re vol vi ng Fund and/ or Wat e r
Re c yc l i ng Fundi ng Pr og r am f i nanc i ng f or c onne c t i ng t h e Pe nn Val l e y Se we r Sys t e m t o t h e Lake
Wi l dwood Was t e wat e r Tr e at me nt Pl ant Imp r ove me nt Pr oj e c t . Th i s de di c at e d s our c e of ne t
r e ve nue s s h al l r e mai n i n e f f e c t t h r oug h out t h e t e r m of s uc h f i nanc i ng unl e s s modi f i c at i on or
c h ang e of s uc h de di c at i on i s ap p r ove d i n wr i t i ng b y t h e St at e Wat e r Re s our c e s Cont r ol Boar d.
BE IT FURTHER RESOLVED t h at Re s ol ut i on SD 12-08 i s r e s c i nde d i n i t s e nt i r e t y as of
t h e e f f e c t i ve dat e of t h i s Re s ol ut i on.
~~
OFFICE OF THE COUNTY COUNSEL
COUNTY OF NEVADA
ALISONA. BARRATT-GREEN, COUNTY COUNSEL ~~f_ 1 ~r ~,
MARCOS A. KROPF, ASSISTANT COUNTY COUNSEL .~`S~ ~G`~ 950 MAIDU AVENUE, SUITE 240
KATHRYN K. FRANCIS, DEPUTY COUNTY COUNSEL Q ' ~ !~
LINDA M. HARTMAN, DEPUTY COUNTY COUNSEL "(' { : .. ~
r E~ePHONe (530) 265-1 31 9
SCOTT A. MCLERAN, DEPUTY COUNTY COUNSEL ~, ' ' ~/~
Fa CSi n n i ~e (530) 265-9840
i
' Q LI~t 1 ~ coun t y.coun sel@co.n eva da .ca .us
August 20, 201 2
COUNTY OF NEVADA
950 MAIDU AVENUE
DATE OF MEETING: August 28, 201 2 ,/~~~~fi t
R~c~~v~D
AUG 2 4 201 2
NEVADA CO~I~"~
~O~~D
SUP~~e~S~3~~
SUBJECT: In t r oduct i on a n d Wa i ve Fur t h er Rea di n g of An Or di n a n ce Amen di n g Sect i on L-II
5.23 of Ar t i cle 5 of Ch a pt er II of t h e Neva da Coun t y La n d Use a n d Developmen t
Code To Aut h or i ze t h e Sh er i ff or h i s Desi gn ee t o Issue a n d Pr ocess Admi n i st r a t i ve
Ci t a t i on s
RECOMMENDATION: In t r oduce a n d wa i ve fur t h er r ea di n g of t h e a t t a ch ed Or di n a n ce
Amen di n g Sect i on L-II 5.23 of Ar t i cle 5 of Ch a pt er II of t h e Neva da Coun t y La n d Use a n d
Developmen t Code To Aut h or i ze t h e Sh er i ff or h i s Desi gn ee t o Issue a n d Pr ocess Admi n i st r a t i ve
Ci t a t i on s
FUNDING: Implemen t a t i on of a dmi n i st r a t i ve ci t a t i on en for cemen t wi ll come fr om Gen er a l
Fun d r even ues a lloca t ed t o t h e Sh er i ff' s Depa r t men t budget , wh i ch i s expect ed t o be offset by
r even ues fr om fees a ssoci a t ed wi t h collect i on of fi n es a n d a ba t emen t cost s.
BACKGROUND: On Ma y 8, 201 2, t h e Boa r d of Super vi sor s a dopt ed Or di n a n ce No. 2579
per t a i n i n g t o t h e r egula t i on of medi ca l ma r i jua n a cult i va t i on i n Neva da Coun t y. Wh en t h e
or di n a n ce wa s a dopt ed, i t wa s con t empla t ed t h a t t h e Sh er i ff would en for ce t h e or di n a n ce, i n pa r t ,
t h r ough i ssua n ce of ci vi l Admi n i st r a t i ve Ci t a t i on s wh i ch wi ll be pr ocessed t h r ough t h e Sh er i ff' s
Depa r t men t . Th e pr oposed Or di n a n ce a ut h or i zes t h e Sh er i ff a n d h i s desi gn ees t o i ssue a n d
pr ocess a dmi n i st r a t i ve ci t a t i on s usi n g t h e sa me pr ocesses, fi n e st r uct ur e, a n d h ea r i n g offi cer s a s
a r e cur r en t ly ut i li zed by t h e Pla n n i n g Depa r t men t .
Respect fully submi t t ed,
t
Ali son Ba r r a t t -Gr een , Coun t y Coun sel
At t a ch men t s:
1 . Pr oposed Or di n a n ce Amen di n g Sect i on L-II 5.23 of Ar t i cle 5 of Ch a pt er II of t h e Neva da
Coun t y La n d Use a n d Developmen t Code
2. Sect i on L-II 5.23 wi t h r edli n ed ch a n ges
ORDINANCE No.
AN ORDINANCE AMENDING SECTION L- II 5.23 OF
ARTICLE 5 OF CHAPTER II OF THE NEVADA COUNTY
LAND USE AND DEVELOPMENT CODE TO AUTHORIZE
THE SHERIFF OR HIS DESIGNEE TO ISSUE AND PROCESS
ADMINISTRATIVE CITATIONS
NOW, THEREFORE, THE BOARD OF SUPERVISORS OF THE COUNTY OF NEVADA,
STATE OF CALIFORNIA, ORDAINS AS FOLLOWS:
SECTION I
Se c t i on L- II 5.23 of Ar t i c l e 5 of Chapt e r II of t he Ne vada Coun t y Lan d Use an d De ve l opme n t
Code i s ame n de d t o r e ad as se t for t h i n Exhi bi t A at t ac he d he r e t o an d i n c or por at e d he r e i n by
r e fe r e n c e .
SECTION III
Thi s Or di n an c e shal l t ak e e ffe c t an d be i n for c e at t he e xpi r at i on of t hi r t y (30) days
fr om an d aft e r i t s passag e , an d i t shal l be c ome ope r at i ve on t he day of
20 ,an d be for e t he e xpi r at i on of fi ft e e n (15) days
aft e r i t s passag e a summar y shal l be publ i she d on c e , w i t h t he n ame s of t he Supe r vi sor s
vot i n g for an d ag ai n st same i n t he , a n e w spape r of g e n e r al c i r c ul at i on
pr i n t e d an d publ i she d i n t he Coun t y of Ne vada.
EXHIBIT A
Section L- II 5.23 Enforcement by Ad minis tt- a tiv e C it~ ition
A. Definitions :
2. " C ; ita tion" mea ns a n a d minis tra tiv e cita tion which ca n be a ny written ins trument
a uthorized by a n Enforcing Officer for the purpos e of giv ing s pecific notice of a C od e v iol a tion
in a ccord a nce with this Section.
6. " Enforcing Officer" mea ns the Sheriff a nd his d es ignees , or the C od e C ompl ia nce
Div is ion Ma na ger.
7. " Fine" mea ns " a d minis tra tiv e fines a nd pena l ties " a s thos e terms a re us ed in Sections
25132 a nd 53069.4 of the Gov ernment C od e.
8. " Fee" mea ns the a mount of money a uthorized by the Boa rd of Superv is ors purs ua nt to
Section 25132, Sections 54985-54988, a nd Sections 66016 a nd 66018 of the Gov ernment C od e
in ord er to ena bl e C ounty recov ery of the cos t of s erv ices rend ered in the cours e of enforcement
a ction or remed ia l a ction a ga ins t continuing v iol a tions , incl ud ing but not l imited to permit fees ,
fines , l a te cha rges , a nd interes t.
9. " Hea ring Bod y" mea ns the officer or boa rd a s s igned to hea r a ma tter a s prov id ed by
Section 5.21.H of this Articl e. " Hea ring Bod y" s ha l l be d eemed to be a hea ring boa rd und er
Section 54988(b) of the Gov ernment C od e, or a hous ing a ppea l s boa rd und er Section 17920.6 of
the Hea l th a nd Sa fety C od e, or a boa rd of a ppea l s und er Section 111 of the Interna tiona l
Property Ma intena nce C od e a d opted by Section L- V of this C od e.
10. " Res pons ibl e Pa rty" or " Res pons ibl e Pa rties " mea ns thos e res pons ibl e for ca us ing or
continuing a nuis a nce or v iol a tion of this C od e; this incl ud es , but is not l imited to, the property
owner or the pers on in control of the premis es , incl ud ing a ny pa rtners hip, corpora tion,
a s s ocia tion, l imited l ia bil ity compa ny, trus t, firm, or other l ega l entity.
11. " Superior C ourt" mea ns the Superior C ourt of the Sta te of C a l ifornia in a nd for the
C ounty of Nev a d a .
B. The Ad minis tra tiv e C ita tion Enforcement Proces s .
2. Where there is proba bl e ca us e to bel iev e tha t there ex is ts a v iol a tion of this C od e, a n
Enforcing Officer is hereby a uthorized to is s ue a d minis tra tiv e cita tions to res pons ibl e pa rties .
E. C ita tion Rev iew.
A res pons ibl e pa rty who is is s ued a cita tion ma y reques t a cita tion rev iew within twenty- one (21)
d a ys of the d a te of s erv ice of the cita tion. The Pl a nning Director or Sheriff s ha l l a pprov e the
pol icy a nd proced ures for cita tion rev iew. The Pl a nning Director, Sheriff, or their d es ignees ma y
conduct th e ci ta ti on re vi e w f or th e i r re s p e cti ve De p a rtme nts p rovi de d, h owe ve r, th a t th e ci ta ti on
re vi e w de s i g ne e s h a l l be s ome one oth e r th a n th e ci ti ng e nf orce me nt of f i ce r, a nd th e de s i g ne e
s h a l l re ma i n ne utra l a nd i mp a rti a l wi th re s p e ct to h i s/ h e r re vi e w of th e me ri ts of th e ci ta ti on.
Up on comp l e ti on of th e ci ta ti on re vi e w, th e ci ta ti on re vi e w de s i g ne e s h a l l h a ve th e a uth ori ty to
wi th dra w, a f f i rm, or re duce th e ci ta ti on, i ncl udi ng re duci ng th e a mount of th e f i ne . I f th e ci ta ti on
i s a f f i rme d or re -i s s ue d, th e f i ne s h a l l be due wi th i n f i f te e n (15) da y s f rom th e da te of ma i l i ng of
th e de ci s i on a f te r ci ta ti on re vi e w.
F. De p os i t of Fi ne ; Ha rds h i p Wa i ve r.
Unl e s s th e re h a s be e n a ti me l y re q ue s t f or ci ta ti on re vi e w, th e re s p ons i bl e p a rty wh o i s i s s ue d a
ci ta ti on a nd f i ne s h a l l de p os i t th e f i ne wi th th e County wi th i n twe nty- one (21) da y s f rom th e da te
of th e ci ta ti on. A re s p ons i bl e p a rty wh o h a s p re s e nt f i na nci a l i na bi l i ty to de p os i t th e f i ne ma y
ma ke , i n wri ti ng a nd unde r p e na l ty of p e rj ury , a h a x ds h i p wa i ve r re q ue s t. Th e re q ue s t s h a l l be
ma de on a f i na nci a l de cl a ra ti on f orm th a t i s a p p rove d by th e Pl a nni ng Di re ctor. Th e Pl a nni ng
Di re ctor, S h e ri f f , or th e i r de s i g ne e s s h a l l ma ke a f i na l de te rmi na ti on wh e th e r to wa i ve a l l or p a rt
of th e de p os i t. Th e a mount of de p os i t th a t i s not wa i ve d s h a l l be de p os i te d wi th i n f i f te e n (15)
da y s of th e da te of ma i l i ng of th e de ci s i on on th e h a rds h i p wa i ve r re q ue s t.
H. Conduct of th e Adi ni ui s tra ti ve He a ri ng .
5. He a ri ng Proce dure s Th e He a ri ng Of f i ce r s h a l l ordi na ri l y p roce e d i n th e f ol l owi ng
orde r wh e n conducti ng Admi ni s tra ti ve Ci ta ti on He a x i ng s ;
(a ) County s ta f f ' s p re s e nta ti on s h a l l p roce e d f i rs t, a nd ma y be p re s e nte d ora l l y , i n
wri ti ng , or a combi na ti on th e re of . Th e p re s e nta ti on s h a l l i ncl ude i de nti f i ca ti on of
th e p rop e rty , a s umma ry of th e h i s tory a nd ma tte rs a t i s s ue , a s ta f f a na l y s i s of th e
l e g a l a nd f a ctua l i s s ue s re l a te d to th e Code vi ol a ti on(s ), a nd a re comme nde d
de ci s i on.
(b) A p re s e nta ti on by or on be h a l f of th e p rop e rty owne r i f h e/ s h e s o ch oos e s .
(c) A p re s e nta ti on by te na nts or oth e r occup a nts of th e s ubj e ct p rop e rty , i f oth e r th a n
th e owne r.
(d) Oth e r p e rs ons wh os e i nte re s ts ma y be a f f e cte d by th e p roce e di ng .
(e ) Th e County s h a l l be e nti tl e d to re butta l .
Duri ng th e cours e of th e h e a ri ng , th e He a ri ng Of f i ce r ma y q ue s ti on a ny wi tne s s . Cros s
e x a mi na ti on of a wi tne s s by e a ch p a rty s h a l l be p e rmi tte d.
V i s ua l ma te ri a l s a nd e x h i bi ts ma y be us e d i f de e me d re l e va nt, a nd s h a l l be come p a rt of th e
p ubl i c re cord a nd p rop e rty of th e County , e x ce p t up on s ti p ul a ti on of th e p a rti e s th a t th e ori g i na l s
ma y be re turne d. Th e He a ri ng Of f i ce r ma y e s ta bl i s h re a s ona bl e ti me l i mi ts f or p re s e nta ti ons .
Te s ti mony s h a l l be g i ve n unde r oa th or a f f i rma ti on.
At a ny ti me be f ore th e ma tte r i s de e me d s ubmi tte d f or de ci s i on by th e He a ri ng Of f i ce r, a ny
i nte re s te d p a rty ma y s ubmi t wri tte n e vi de nce or a rg ume nt by p rovi di ng one cop y to th e He a ri ng
~~1
O f f i c e r and opposi ng par t y , and maki ng one c opy av ai l ab l e f or pu b l i c r e v i e w . ~x- par t e
c ommu ni c at i on sh al l not b e pe r mi t t e d.
A f t e r al l of t h e t e st i mony i s t ake n, t h e He ar i ng O f f i c e r sh al l c l ose t h e pu b l i c h e ar i ng u nl e ss h e or
sh e de e ms i t ne c e ssar y t o c ont i nu e t h e h e ar i ng f or r e c e i pt of addi t i onal e v i de nc e . A t t h e
c onc l u si on of t h e h e ar i ng, t h e Fe ar i ng O f f i c e r sh al l t ake t h e mat t e r u nde r su b mi ssi on, and w i t h i n
t e n (10) day s of t aki ng t h e mat t e r u nde r su b mi ssi on sh al l r e nde r a w r i t t e n de c i si on, i nc l u di ng any
f i ndi ngs or c onc l u si ons r e q u i r e d f or t h at de c i si on, and su b mi t t h e de c i si on and t h e r e c or d t o t h e
c l e r k of t h e De par t me nt admi ni st e r i ng t h e h e ar i ng pr oc e ss.
8. Re c u sal of He ar i ng O f f i c e r A t t h e t i me t h e A dmi ni st r at i v e C i t at i on He ar i ng i s not i c e d, t h e
name of t h e He ar i ng O f f i c e r sh al l b e i nc l u de d i n t h e not i c e . Wi t h i n f i v e (5) day s of t h e not i c e
b e i ng mai l e d, post e d, or pu b l i sh e d, any i ndi v i du al de si r i ng t o r e c u se t h e He axi ng O f f i c e r sh al l
not i f y t h e De par t me nt admi ni st e r i ng t h e h e ar i ng pr oc e ss of t h e spe c i f i c f ac t u al b asi s f or se e ki ng
r e c u sal . Fai l u r e t o not i f y t h e De par t me nt admi ni st e r i ng t h e h e ar i ng pr oc e ss w i t h i n t h e f i v e day
pe r i od sh al l b e de e me d a w ai v e r of any r i gh t t o r e c u se t h e assi gne d He ar i ng O f f i c e r at t h e
A dmi ni st r at i v e C i t at i on He ar i ng. In t h e e v e nt t h e He ar i ng O f f i c e r de ni e s t h at a c onf l i c t of
i nt e r e st e xi st s, t h e Pl anni ng Di r e c t or , S h e r i f f , or t h e i r de si gne e s sh al l h e ar e v i de nc e , c onsi de r t h e
mat t e r , and r e nde r a de c i si on r e gar di ng w h e t h e r a c onf l i c t of i nt e r e st e xi st s.
I. Fi nal A dmi ni st r at i v e O r de r
1. Th e f i nal amou nt of any f i ne i mpose d b y t h e He ar i ng O f f i c e r sh al l b e de t e r mi ne d and
pay ab l e t o t h e f i sc al u ni t of t h e De par t me nt w h o i ssu e d t h e c i t at i on w i t h i n t h i r t y (30) day s of t h e
f i nal or de r , and any de posi t i n e xc e ss of t h e f i ne sh al l b e or de r e d t o b e r e t u r ne d. In t h e e v e nt t h at
t h e r e sponsi b l e par t y se e ks j u di c i al r e v i e w of t h e f i nal admi ni st r at i v e or de r , pay me nt of any
f i ne s, f e e s, c ost s, or c h ar ge s sh al l b e st ay e d pe ndi ng t h e de c i si on of t h e S u pe r i or C ou r t .
2 . Pu r su ant t o S e c t i on 53069. 4(b ) of t h e Gov e r nme nt C ode , a r e sponsi b l e par t y may se e k
j u di c i al r e v i e w of t h e f i nal admi ni st r at i v e h e ar i ng or de r or de c i si on b y f i l i ng a t i me l y appe al w i t h
t h e S u pe r i or C ou r t w i t h i n t w e nt y (2 0) day s af t e r se r v i c e of t h e f i nal admi ni st r at i v e or de r . Th e
S u pe r i or C ou r t sh al l h e ar t h e appe al de nov o, e xc e pt t h at t h e c ont e nt s of t h e S h e r i f f ' s or C ode
C ompl i anc e Di v i si on' s f i l e sh al l b e r e c e i v e d i n e v i de nc e . If t h e de c i si on of t h e c ou r t i s agai nst
t h e r e sponsi b l e par t y , and t h e admi ni st r at i v e f i ne h as not b e e n de posi t e d w i t h i n t h i r t y (30) day s
of t h e c ou r t ' s f i nal or de r , t h e C ou nt y may pr oc e e d t o c ol l e c t t h e pe nal t y pu r su ant t o t h e
pr oc e du r e s se t f or t h i n L- II 5. 2 3. J .
l~~V~1aA COUNTY
SHERIF`F'S QF~~CE
October 1, 2012
Honorable Board of Su p erv i s ors
Eri e Rc~d Adm i ni s tr~ti ~P ~'? nter
950 Mai du Av enu e
Nev ada Ci ty , CA 95959
KEITH ROYAL
SHERIFF/CORONER
P UBLIC
ADMINISTRATOR
~~~~~~~~
OCT 0 2 2012
NEVADA
COUNTY
BOARD
SUERVISOR:
SUBJECT: Res olu ti on au th ori z i ng th e ex ecu ti on of an ag reem ent between th e Cou nty of
Nev ada and th e Ci ty of Nev ada Ci ty , Ci ty of Gras s Valley and Town of Tru ckee to p rov i de
P u bli c Safety Di s p atch s erv i ces .
RECOMMENDATION: Ap p rov e res olu ti on
FUNDING: Fu ndi ng for FY 12/13 , and wi ll i m p act th e Sh eri ff's Offi ce Adm i ni s trati v e Bu dg et.
Cos ts as s oci ated wi th p rov i di ng di s p atch s erv i ces to th es e ag enci es wi ll be rei m bu rs ed i n th e
am ou nt of $70, 3 42 p er m onth for th e p eri od Nov em ber 1, 2012 to Ju ne 3 0, 2013 , for a total
es ti m ated fi rs t y ear contract am ou nt of $562, 741. Su bs equ ent y ear rei m bu rs em ents wi ll be
adj u s ted annu ally to reflect actu al cos ts for s erv i ces .
BACKGROUND: Cu rrently , th e Ci ty of Gras s Valley p rov i des i ts own P u bli c Safety Di s p atch
s erv i ces . Hi s tori cally , th e Cou nty of Nev ada h as p rov i ded P u bli c Safety Di s p atch s erv i ces for th e
Ci ty of Nev ada Ci ty and th e Town of Tru ckee. All of th es e ag enci es h av e entered i nto an
ag reem ent to h av e th e Sh eri ff's Offi ce p rov i de th es e P u bli c Safety Di s p atch s erv i ces . Th e term of
th e ag reem ent i s Nov em ber 1, 2012 th rou g h Ju ne 3 0, 2018. Th e am ou nt to be rei m bu rs ed to th e
Cou nty of Nev ada i s bas ed. u p on actu al cos t to p rov i de th es e s erv i ces .
Si ncerely ,
~~~
Kei th Roy al
Sh eri ff/Coroner
ALIMINISTRATIQN: 9S0 MAIDU AVENUE, NEVADA CITY, CA 95959 - (53 0) 265- 147. 1
ANIMAL CONTROL, 14647 MCCQURTNEY RQAD, GRASS VALLEY, CA 95949 (S3 0) 273- 2179
CORRECTIONS: P . O. BOX 928, NEVAI? A C[TY, CA 95959- 0928 - (53 0) 265- 1291
TRUCKEE: P . O. BOX 644, TRUCKEE, CA 96160 - (53 0) 582- 7&3 8
s h eri ff(n, co. nev ada. ca, u s
RESOLUTION No.
RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
BETWEEN THE COUNTY OF NEVADA, THE CITY OF GRASS
VALLEY, THE TOWN OF TRUCKEE, AND THE CITY OF NEVADA
CITY TO PROVIDE PUBLIC SAFETY DISPATCH SERVICES
WHEREAS, The Nevada County Sher i f f ' s Of f i c e, The Ci ty of Gr as s Val l ey, The Town of
Tr uc kee and the Ci ty of Nevada Ci ty des i r e to c ons ol i date Pub l i c Saf ety Di s p atc h Ser vi c es .
WHEREAS, The Sher i f f ag r ees to p r ovi de Pub l i c Saf ety Di s p atc h Ser vi c es to the thr ee
Pol i c e Dep ar tments b y c ons ol i dati ng the Tr uc kee Di s p atc h Center and the Gr as s Val l ey Di s p atc h
Center i nto the ex i s ti ng Sher i f f ' s Of f i c e Di s p atc h Center i n Nevada Ci ty.
BE IT HEREBY RESOLVED b y the Boar d of Sup er vi s or s , of the County of Nevada, State
of Cal i f or ni a, that the Chai r of the Boar d of Sup er vi s or s i s author i z ed to ex ec ute,. on b ehal f of
Nevada County, that c er tai n p er s onal s er vi c es c ontr ac t b etween the County of Nevada, the Ci ty of
Gr as s Val l ey, the Town of Tr uc kee and the Ci ty of Nevada Ci ty, p er tai ni ng to p r ovi di ng Pub l i c
Saf ety Di s p atc h Ser vi c es f or Gr as s Val l ey, Town of Tr uc kee and Nevada Ci ty Pol i c e
Dep ar tments , f or the p er i od b eg i nni ng Novemb er 1 , 201 2 thr oug h June 30, 201 8, f or a total
c ontr ac t amount of $562,741 thr oug h f i s c al year endi ng June 30, 201 3. Sub s equent c ontr ac t
year ' s amounts wi l l b e adj us ted annual l y to r ef l ec t eac h ag enc y' s al l oc ated p er c entag e b as ed on
the total c os t to p r ovi de Pub l i c Saf ety Di s p atc h Ser vi c es .
Fundi ng : Revenue dep os i ted i n 01 01 20202 1 51 2200 4501 30.
2
AGREEMENT FOR PUBLIC SAFETY DISPATCH SERVICES
BETWEEN THE CITY OF GRASS VALLEY, THE TOWN OF TRUCKEE, THE CITY OF
NEVADA CITY AND THE COUNTY OF NEVADA
(November 1 , 201 2, through June 30, 201 8)
THIS AGREEMENT i s made and entered i nto thi s _day of , 201 2 by and
between the Ci ty of Gras s Val l ey, the Town of Truckee, and the Ci ty of Nevada Ci ty herei nafter
col l ecti vel y as " Parti ci p ants" , i ndi vi dual l y as " Parti ci p ant" and the County of Nevada, herei nafter
" County."
For and i n cons i derati on of the mutual p romi s es herei n exchanged the p arti es do hereby agree
as fol l ows :
1 . TERM
1 .1 Effecti ve Dates . Thi s Agreement s hal l be effecti ve from November 1 , 201 2, through
June 30, 201 8 unl es s termi nated as p rovi ded herei n.
1 .2 Renewal . At any ti me duri ng the term of thi s Agreement the p arti es may meet to
eval uate the terms of thi s Agreement and may modi fy, ap p rove and/ or rati fy any renewal of thi s
Agreement to the effecti ve date of s uch renewal . Any amendment s hal l be i n wri ti ng and ap p roved
by the ap p rop ri ate governi ng bodi es .
1 .3 Termi nati on. Not wi ths tandi ng the p rovi s i ons of Paragrap hs 1 .1 and 1 .2 above, any
Parti ci p ant or County may termi nate thi s Agreement, ei ther wi th or wi thout caus e, up on noti ce i n
wri ti ng to the other p arty of not l es s than one hundred ei ghty (1 80) days p ri or thereto. In the event
that thi s Agreement i s termi nated for any reas on, the obl i gati ons of the Parti ci p ants ) to make
p ayments to the County as s et out herei n for s ervi ces p rovi ded, and obl i gati ons of the Parti ci p ants
and the County for mutual i ndemni fi cati on s hal l conti nue after any s uch termi nati on. Payments for
s ervi ces hereunder s hal l onl y be due through the date of termi nati on.
2. SCOPE OF SERVICE
2.1 Duti es of the County. The County agrees , through the Sheri ff thereof, to p rovi de
Publ i c Safety Di s p atch s ervi ces for the NCRDC Parti ci p ants at the Nevada County Communi cati ons
Center l ocated at 925 Mai du Ave., Nevada Ci ty whi ch s hal l be known as the Nevada County
Regi onal Di s p atch Center (NCRDC). Thes e s ervi ces s hal l i ncl ude the fol l owi ng:
2.2 Emer ency Tel ep hone. County wi l l recei ve and p roces s al l emergency tel ep hone
cal l s , i ncl udi ng thos e recei ved on 9- 1 - 1 tel ep hone l i nes and on p ubl i s hed s even di gi t emergency
tel ep hone l i nes at NCRDC. Al l req ues ts for p ol i ce res p ons e wi l l be recei ved and p roces s ed by
NCRDC for i nci dents wi thi n the rel evant Parti ci p ant' s j uri s di cti on.
2.3 Al ternate Emer~~. County s hal l mai ntai n as even- di gi t emergency tel ep hone
l i ne to be us ed as an al ternate for 9- 1 - I. For .the Truckee area, thi s l i ne (530-550- 2320) may be
p ubl i s hed by the Parti ci p ants as an al ternate emergency tel ep hone number. For the Wes tern county,
Regi onal Di s p atch Servi ces Agreement Nevada County, Ci ty of Gras s Val l ey, Town of Truckee and Nevada Ci ty
Prep arati on Date: 1 0/ 03/ 201 2 Page 1 of 1 3 Revi s i on Date: 09/ 07/ 201 2
S
t h i s l i n e (530-477- 6481) may be p u bl i s h e d by t h e p ar t i c i p an t s as an al t e r n at e e me r ge n c y t e l e p h o n e
n u mbe r .
2 .4 A f t e r Ho u r s No n- Eme r e n c y L i n e . Co u n t y s h al l r e c e i v e an d p r o c e s s al l af t e r h o u r s
n o n -e me r ge n c y t e l e p h o n e c al l s f o r t h e P o l i c e De p ar t me n t s o f P ar t i c i p an t s at NCRDC.
2 .5 Co mp u t e r A i d e d Di s p at c h . Th e Co u n t y s h al l p r o v i d e d i s p at c h s e r v i c e s u t i l i z i n g a
mo d e r n Co mp u t e r A i d e d Di s p at c h (CA D) Sys t e m at NCRDC. Th e Co u n t y agr e e s t o au t h o r i z e t h e
P ar t i c i p an t s t o h av e u n l i mi t e d ac c e s s i n t o t h i s s ys t e m f r o m t h e i r P o l i c e De p ar t me n t . Th e P ar t i c i p an t s
s h al l be r e s p o n s i bl e f o r an y r e l at e d h ar d war e/ s o f t war e c o s t s n e c e s s ar y t o al l o w t h e P ar t i c i p an t s t o
h av e s u c h ac c e s s . Th e P ar t i c i p an t s agr e e s t h at ap p r o p r i at e an d r e as o n abl e me as u r e wi l l be i n p l ac e ,
wh i c h s h al l be r e v i e we d an d ap p r o v e d by Co u n t y I n f o r mat i o n Sys t e ms De p ar t me n t t o as s u r e t h at t h e
CA D ap p l i c at i o n i s n o t ac c e s s i bl e f r o m an y o t h e r c o mp u t e r s o n t h e i r L o c al A r e a Ne t wo r k (L A N)
e xc e p t t h o s e l o c at e d wi t h i n o r u n d e r t h e c o n t r o l o f ap p r o p r i at e P ar t i c i p an t P o l i c e De p ar t me n t s t af f .
Th e P ar t i c i p an t s agr e e n o t t o r e l e as e an y i n f o r mat i o n f r o m t h e CA D s ys t e m t o an y t h i r d p ar t y
wi t h o u t p r i o r wr i t t e n au t h o r i z at i o n f r o m Co u n t y, e xc e p t t h at t h e P ar t i c i p an t s may r e l e as e
i n f o r mat i o n t h at d e s c r i be s P ar t i c i p an t o p e r at i o n al ac t i v i t y f r o m t h e CA D i n c i d e n t s ge n e r at e d f o r
r e s p e c t i v e P ar t i c i p an t P o l i c e De p ar t me n t s t af f
2 .6 Re c o r d s Man age me n t S s u e . Th e Co u n t y s h al l p r o v i d e i n f o r mat i o n f r o m t h e
Sh e r i f f s Re c o r d s Man age me n t Sys t e m (RMS) t e r mi n al s at NCRDC s o P ar t i c i p an t s ' s t af f c an make
e n t r i e s i n t o t h e RMS as P ar t i c i p an t may d e c i d e : Th e P ar t i c i p an t s agr e e t o t ake ap p r o p r i at e ac t i o n an d
r e as o n abl e me as u r e s t o as s u r e t h at t h e RMS ap p l i c at i o n i s n o t ac c e s s i bl e f r o m an y o t h e r c o mp u t e r s
o n P ar t i c i p an t ' s L A N e xc e p t t h o s e l o c at e d wi t h i n o r u n d e r t h e c o n t r o l o f ap p r o p r i at e P ar t i c i p an t ' s
s t af f . Th e P ar t i c i p an t s agr e e n o t t o r e l e as e an y i n f o r mat i o n f r o m t h e RMS s ys t e m t o an y t h i r d p ar t y
wi t h o u t p r i o r wr i t t e n au t h o r i z at i o n f r o m Co u n t y, e xc e p t t h at t h e P ar t i c i p an t s may r e l e as e
i n f o r mat i o n t h at o r i gi n at e s as p ar t o f e ac h P ar t i c i p an t ' s o p e r at i o n al ac t i v i t y f o r I n d i v i d u al P ar t i c i p an t
P o l i c e De p ar t me n t s t af f
2 .7 I n c i d e n t Nu mbe r i n g. Th e Co u n t y wi l l e l e c t r o n i c al l y r e c o r d an "A ge n c y Nu mbe r "
f r o m NCRDC f o r al l i n c i d e n t s wi t h i n t h e P ar t i c i p an t ' s j u r i s d i c t i o n o r wh e n P ar t i c i p an t s u n i t s
r e s p o n d t o c al l s o u t s i d e t h e P ar t i c i p an t ' s i n d i v i d u al j u r i s d i c t i o n .
2 .8 I n t e r f ac i n g wi t h P ar t i c i p an t P o l i c e De p ar t me n t L o c al A r e a Ne t wo r k. Th e Co u n t y wi l l
as s i s t t h e P ar t i c i p an t s i n i n t e r f ac i n g wi t h e ac h P ar t i c i p an t ' s L o c al A r e a Ne t wo r k (L A N). Th e c o s t f o r
an y s o f t war e / h ar d war e n e e d e d f o r s u c h i n t e r f ac e wi l l be bo r n e by e ac h i n d i v i d u al P ar t i c i p an t .
3. OP ERA TI ONA L I SSUES
3.1 A d v i s o r y Co mmi t t e e . Co u n t y an d e ac h i n d i v i d u al P ar t i c i p an t s h al l e s t abl i s h an d
mai n t ai n an "A d v i s o r y Co mmi t t e e " wh i c h s h al l be c o mp r i s e d o f t h e Sh e r i f f an d Ch i e f o f P o l i c e f r o m
e ac h P o l i c e De p ar t me n t . Th e A d v i s o r y Co mmi t t e e s h al l me e t mi n i mal l y o n c e p e r ye ar t o r e v i e w
an d d i s c u s s p o l i c y, p r o c e d u r al an d f i n an c i al i s s u e s r e l e v an t t o t h e f u n c t i o n s o f t h e NCRDC.
Re c o mme n d at i o n s mad e by t h e c o mmi t t e e ar e t o be ad v i s o r y an d wi l l as s i s t t h e Sh e r i f f i n maki n g
d e c i s i o n s o n o p e r at i o n al an d f i n an c i al i s s u e s .
Re gi o n al Di s p at c h Se r v i c e s A ge e me n t Ne v ad a Co u n t y, Ci t y o f Gr as s V al l e y, To wn o f Tr u c ke e an d Ne v ad a Ci t y
P r e p ar at i o n Dat e : 10/ 03/ 2 012 P age 2 o f 13 ~ Re v i s i o n Dat e : 09/ 07/ 2 012
3 . 2 User Group. County and each i ndi v i dual P arti ci pant shal l estab l i sh and m ai ntai n a
"User Group" whi ch shal l b e com pri sed of a desi g nee from the County and each P arti ci pant. The
User Group shal l m eet m i ni m al l y once per year to rev i ew and di scuss technol og y and operati onal
i ssues rel ev ant to the functi ons of the NCRDC. Recom m endati ons shal l b e m ade to the Adv i sory
Com m i ttee as referenced i n S ecti on 3 . 1 of thi s contract.
3 . 3 P ol i ci es and P rocedures - O perati ons. The Adv i sory Com m i ttee i s responsi b l e for
estab l i shi ng the pol i ci es, practi ces, procedures and operati onal g ui del i nes on di spatchi ng serv i ces i n
conj uncti on wi th the NCRDC. NCRDC, County and P arti ci pants wi l l fol l ow sai d pol i ci es, practi ces
and procedures i n the adm i ni strati on of di spatch serv i ce pursuant to thi s Ag reem ent.
3 . 4 Confl i ct Resol uti on. Duri ng reg ul ar b usi ness hours, the superv i sory personnel from
the P arti ci pants shoul d attem pt to resol v e prob l em s i nv ol v i ng di spatch b y contacti ng the NCRDC
Com m uni cati ons Manag er as soon as possi b l e. Any unresol v ed or repeti ti v e prob l em s shoul d b e
referred to the S heri ff' s Departm ent Adm i ni strati v e Captai n. S eri ous prob l em s occurri ng after- hours
shoul d b e referred to the S heri ff' s Departm ent Watch Com m ander who wi l l then forward the
i nform ati on to the NCRDC Com m uni cati ons Manag er and the S heri ff' s Departm ent Adm i ni strati v e
Captai n on the next b usi ness day. I f any confl i ct i s not resol v ab l e under thi s secti on, then S ecti on 1 4
shal l appl y.
3 . 5 Di saster O perati ons: I nteracti on wi th P arti ci pants Em er. . e~nc~perati ons Centers.
The NCRDC wi l l b e the pri m ary poi nt for di spatchi ng day- to- day em erg enci es. I n the ev ent the
P arti ci pant Em erg ency O perati ons Center (EO C) i s acti v ated, there wi l l b e a need to m odi fy how
i nci dents are handl ed, especi al l y for al arg e- scal e ev ent whi ch has trul y exhausted l ocal resources.
The detai l s of the i nteracti on b etween the NCRDC and the P arti ci pant EO C wi l l b e dev el oped as a
com ponent of the pol i ci es, practi ces and procedures as referenced i n 3 . 1 and 3 . 2 ab ov e. The
dev el opm ent of such detai l shal l b e i ni ti ated b y P arti ci pant.
3 . 6 Am endm ent. Any party m ay i ni ti ate a req uest for a m odi fi cati on to thi s ag reem ent i n
wri ti ng . Al l m odi fi cati ons neg oti ated wi l l b e effecti v e onl y upon wri tten approv al of al l parti es
4 . LEVEL O F S ERVI CE
4 . 1 Lev el of S erv i ce. The County shal l prov i de twenty- four (2 4 ) hours per day, 3 6 5 days
per year, P ub l i c S afety Com m uni cati ons S erv i ces as set forth i n thi s Ag reem ent.
4 . 2 S taffi ng . The County ag rees to m ai ntai n staffi ng l ev el s necessary to prov i de P ub l i c
S afety Com m uni cati ons S erv i ces to the P arti ci pants.
4 . 3 Vari ati on i n S cope of S erv i ce. Vari ati on i n the scope of serv i ce shal l b e m ade b y
am endm ent, as prov i ded i n S ecti on 2 of thi s Ag reem ent.
4 . 4 Budg et Esti m ate. I n support of P arti ci pants b udg et process, County shal l prepare
and sub m i t to P arti ci pants no l ater than March 1 5 of each year, a proposed esti m ated cost of di spatch
serv i ces, such as that shown i n Exhi b i t A, attached hereto, for the next fi scal year cov eri ng the
peri od of J ul y 1 throug h J une 3 0. The associ ated cost esti m ate for perform ance of such S erv i ce P l an
Reg i onal Di spatch S erv i ces Ag reem ent Nev ada County, Ci ty of Grass Val l ey, Town of Truckee and Nev ada Ci ty
P reparati on Date: 1 0/03 /2 01 2 P ag e 3 of 1 3 s Rev i si on Date: 09/07/2 01 2
s h a l l be i n c o r p o r a t ed i n t o S ec t i o n 8, Co mp en s a t i o n f o r S er v i c es .
4 . 5 Ca l l s f o r S er v i c e. A Ca l l f o r S er v i c e i s d ef i n ed a s bei n g a n y i n c i d en t r ep o r t ed t o
NCRDC r eq u i r i n g NCRDC t o d i s p a t c h p u bl i c s a f et y s er v i c es t o ei t h er t h e S h er i f f ' s Dep a r t men t o r a
P a r t i c i p a n t Ag en c y j u r i s d i c t i o n t o p r o v i d e f i r e/ l a w en f o r c emen t s er v i c e; o r a n y i n c i d en t i n i t i a t ed by
a member o f ei t h er t h e S h er i f f ' s Dep a r t men t o r a member o f t h e P a r t i c i p a n t a g en c i es r eq u i r i n g
NCRDC t o h a v e r a d i o/ p h o n e c o mmu n i c a t i o n w i t h t h e r ep o r t i n g member . I f t h e i n c i d en t i s w i t h i n a
P a r t i c i p a n t Ag en c y' s c i t y l i mi t s t h en t h e i n c i d en t i s c o n s i d er ed a c a l l f o r s er v i c e f o r t h a t P a r t i c i p a n t
Ag en c y. Al l o t h er c a l l s f o r s er v i c e s h a l l be c o n s i d er ed a c a l l f o r s er v i c e f o r t h e. Co u n t y. Ca l l s f o r
s er v i c e r eq u es t i n g mu t u a l a i d t o s u p p o r t a n y P a r t i c i p a n t a g en c y' s a c t i v i t y w i l l be c o n s i d er ed a c a l l
f o r s er v i c e f o r t h e P a r t i c i p a n t Ag en c y r eq u es t i n g t h e mu t u a l a i d .
5 . REP ORTS
On a mo n t h l y ba s i s , Co u n t y w i l l p r o v i d e a P a r t i c i p a n t Ag en c y w i t h w r i t t en r ep o r t s
a d d r es s i n g s er v i c e p er f o r med u n d er t h i s Ag r eemen t . S u c h r ep o r t s w i l l a d d r es s : s er v i c es p er f o r med ;
d et a i l o f s t a f f i n g l ev el s , i n c l u d i n g n u mber o f h o u r s ( r eg u l a r a n d o v er t i me) w o r ked , d et a i l ed
s i g n i f i c a n t s t a f f i n g i s s u es , o r o t h er r ea s o n a bl y o bt a i n a bl e i n f o r ma t i o n d eemed i mp o r t a n t by a
P a r t i c i p a n t Ag en c y. Rep o r t s p r o v i d ed a t t h e P a r t i c i p a n t ' s r eq u es t r eq u i r i n g a d d i t i o n a l a mo u n t s o f
s t a f f t i me o r o t h er c o u n t y r es o u r c es ma y, a t t h e S h er i f f ' s d i s c r et i o n , g en er a t e c h a r g es beyo n d t h o s e
c o v er ed by t h i s a g r eemen t .
6. P ROVI S I ON OF S UP ERVI S I ON, LABOR, AND EQUI P MENT
6. 1 S u p er v i s i o n . Th e r es p o n s i bi l i t y o f s u p er v i s i o n o f c o mmu n i c a t i o n s s er v i c es a t
NCRDC, h i r i n g o f p er s o n n el , es t a bl i s h i n g s t a n d a r d s o f p er f o r ma n c e, a s s i g n men t o f p er s o n n el ,
d et er mi n i n g a n d ef f ec t i n g d i s c i p l i n e, d et er mi n i n g t r a i n i n g r eq u i r ed , ma i n t a i n i n g p er s o n n el f i l es , a n d
o t h er ma t t er s r el a t i n g t o t h e p er f o r ma n c e o f s er v i c es a n d c o n t r o l o f p er s o n n el , s h a l l r ema i n w i t h
Co u n t y. Co u n t y i s bo u n d t o a bi d e by ba r g a i n i n g a g r eemen t s c o v er i n g Co u n t y emp l o yees p er f o r mi n g
s er v i c es h er eu n d er .
Th e P a r t i c i p a n t ' s P o l i c e Ch i ef o r o t h er ma n a g emen t p er s o n n el o f t h e p o l i c e d ep a r t men t , a s
a p p r o p r i a t e, ma y p r o v i d e c o mmen t s t o t h e S h er i f f o r ma n a g emen t p er s o n n el o f t h a t d ep a r t men t , a s
a p p r o p r i a t e, c o n c er n i n g t h e p er f o r ma n c e o f d i s p a t c h p er s o n n el p r o v i d i n g s er v i c es t o P a r t i c i p a n t s
u n d er t h i s a g r eemen t . I f t h e P o l i c e Ch i ef o r t h ei r d es i g n ee d et er mi n es t h a t s er v i c es a r e n o t bei n g
p r o v i d ed i n a c c o r d a n c e w i t h t h e s t a n d a r d s es t a bl i s h ed i n t h i s a g r eemen t t h e p a r t i es s h a l l meet t o s eek
a mu t u a l l y a c c ep t a bl e r es o l u t i o n o f t h e c o n c er n . I f t h a t meet i n g i s n o t s u c c es s f u l t h e Ch i ef o r
d es i g n ee ma y r eq u es t a r ev i ew o f t h e emp l o yee o r emp l o yees i n v o l v ed .
6,2 La bo r a n d Eq u i p men t . Fo r t h e p u r p o s e o f p er f o r mi n g s a i d s er v i c es , Co u n t y s h a l l
f u r n i s h a n d s u p p l y a l l l a bo r , s u p er v i s i o n , eq u i p men t a n d s u p p l i es n ec es s a r y t o ma i n t a i n t h e l ev el o f
s er v i c e t o be r en d er ed h er eu n d er . An y eq u i p men t p u r c h a s ed by t h e P a r t i c i p a n t s t o be u t i l i z ed by
Co u n t y NCRDC s t a f f t o p r o v i d e s er v i c es h er ei n s h a l l meet t h e S h er i f f ' s s p ec i f i c a t i o n s . An y s u c h
eq u i p men t s o p u r c h a s ed by t h e P a r t i c i p a n t s s h a l l r ema i n w i t h i n t h e Co u n t y NCRDC d u r i n g t h e t er m
o f t h i s a g r eemen t . Al l s u c h eq u i p men t s h a l l r ema i n i n t h e o w n er s h i p o f t h e r el ev a n t P a r t i c i p a n t .
Reg i o n a l Di s p a t c h S er v i c es Ag r eemen t Nev a d a Co u n t y, Ci t y o f Gr a s s Va l l ey, To w n o f Tr u c kee a n d Nev a d a Ci t y
P r ep a r a t i o n Da t e: 1 0/ 03/ 201 2 P a g e 4 o f 1 3 6 Rev i s i o n Da t e: 09/ 07/ 201 2
P a r t i c i p a n t s s h a l l h a ve a dva n c e n o t i c e a s s o o n a s a dm i n i s t r a t i vel y p o s s i b l e o f a n y equi p m en t
p ur c h a s es o r s y s t em up gr a des deem ed n ec es s a r y b y t h e S h er i ff t o m a i n t a i n t h e l evel o f s er vi c e t o b e
r en der ed h er eun der .
6 . 3 A ddi t i o n a l Equi p m en t . A n y o t h er equi p m en t o r i n fr a s t r uc t ur e c o s t s o ut s i de o f s ec t i o n
6 . 2 a b o ve, a n d n o t p r o vi ded fo r i n t h e a n n ua l b udget es t i m a t e un der s ec t i o n 4. 4 a b o ve, s h a l l o n l y b e
a c qui r ed s ub j ec t t o m ut ua l w r i t t en a gr eem en t o f Co un t y a n d t h e P a r t i c i p a n t s
6 . 4 Co un t y s h a l l s ec ur e a n d m a n a ge up gr a des t o t h e E911 equi p m en t a va i l a b l e t h r o ugh t h e
Ca l i fo r n i a Dep a r t m en t o f Gen er a l S er vi c es , Di vi s i o n o f Tel ec o m m un i c a t i o n s a s deem ed n ec es s a r y
a n d/ o r m a n da t ed b y t h e Co un t y a n d S t a t e a s p r o gr a m fun di n g p r o vi des fo r t h e NCRDC. Co un t y s h a l l
p r o vi de a go o d fa i t h es t i m a t e o f up gr a de c o s t s t o P a r t i c i p a n t s p r i o r t o t h e ex ec ut i o n o f a n y c o n t r a c t
b y t h e Co un t y fo r up gr a des . Co un t y a n d P a r t i c i p a n t s r ec o gn i z e t h a t n o n a p p r o va l o f n ec es s a r y a n d/ o r
m a n da t ed up gr a des m a y r es ul t i n c es s a t i o n o f s er vi c es t o p a r t i c i p a n t s o f t h e NCRDC. A n y s h o r t fa l l s
b et w een S t a t e fun di n g l evel s a n d c o s t s o f up gr a de a r e t o b e b o r n e b y t h e P a r t i c i p a n t s a n d Co un t y
p r o p o r t i o n a l l y i n t h e s a m e r a t i o a s p r o vi ded fo r i n b i l l i n g ex p en s es . S h o ul d a P a r t i c i p a n t i n i t i a t e
t er m i n a t i o n o f t h i s a gr eem en t p ur s ua n t t o s ec t i o n 1. 3 , t h e P a r t i c i p a n t s h a l l b e l i a b l e fo r deb t s
i n c ur r ed un der t h i s p r o gr a m fo r E911 Cus t o m er P r em i s e Equi p m en t a n d S o ft w a r e b ei n g fun ded b y
t h e Di vi s i o n o f Tel ec o m m un i c a t i o n s a t t h e t i m e o f t er m i n a t i o n .
7 . EMP LOYMENT S TA TUS OF P ERS ONNEL
7 . 1 S t a t us o f Em p l o . ~. A l l p er s o n s em p l o y ed b y Co un t y t o p er fo r m s er vi c es p ur s ua n t
t o t h i s A gr eem en t s h a l l b e a n d r em a i n Co un t y em p l o y ees a n d s h a l l a t a l l t i m es , b e un der t h e
di r ec t i o n a n d c o n t r o l o f t h e Co un t y . A l l p er s o n s em p l o y ed b y Co un t y t o p er fo r m t h e s er vi c es
p ur s ua n t t o t h i s A gr eem en t s h a l l b e en t i t l ed s o l el y t o t h e r i gh t s a n d. p r i vi l eges gi ven t o Co un t y
em p l o y ees a n d s h a l l n o t b e en t i t l ed, a s a r es ul t o f p r o vi di n g s er vi c es r equi r ed h er eun der , t o a n y
a ddi t i o n a l r i gh t s a n d p r i vi l eges gi ven t o P a r t i c i p a n t em p l o y ees .
P a r t i c i p a n t s s h a l l n o t b e l i a b l e fo r t h e di r ec t p a y m en t o f a n y s a l a r i es , w a ges , b en efi t s o r o t h er
c o m p en s a t i o n t o a n y Co un t y p er s o n n el p er fo r m i n g s er vi c es h er eun der fo r Co un t y o r a n y l i a b i l i t y
o t h er t h a n t h a t p r o vi ded fo r i n t h i s A gr eem en t .
7 . 2 La b o r S h o r t a ge. In t h e even t o f a w o r k s l o w-do w n , s t r i ke,. o r a n y o t h er fo r m o f j o b
a c t i o n b y t h o s e i n di vi dua l s a s s i gn ed t o P a r t i c i p a n t s , Co un t y a gr ees t o p r o vi de o n l y t h a t l evel o f
s er vi c e w h i c h m a y b e a va i l a b l e t h r o ugh m ut ua l a i d, p ur s ua n t t o Go ver n m en t Co de S ec t i o n 86 15, et
s eq. P a r t i c i p a n t s s h a l l b e b i l l ed o n l y fo r t h e a c t ua l h o ur s o f s er vi c e r ec ei ved.
8. COMP ENS A TION
8. 1 P a y m en t B a s i s . Th e P a r t i c i p a n t s s h a l l p a y fo r s uc h s er vi c e o r s er vi c es a s a r e
r equi r ed, r eques t ed a n d p r o vi ded un der t h i s c o n t r a c t dur i n g fi s c a l y ea r a t t h e r a t es a n d i t em s
des c r i b ed i n Ex h i b i t A "S er vi c e Co s t s", o r a n y r evi s ed r a t es o r c o m b i n a t i o n s t h er eo f, p l us s uc h
a ddi t i o n a l a m o un t s a s det er m i n ed b y t h e Co un t y 's A udi t o r-Co n t r o l l er t h a t w i l l r efl ec t a n y
a m en dm en t t o t h e Co un t y S a l a r y Res o l ut i o n r el a t ed t o s a l a r i es a n d em p l o y ee b en efi t s a do p t ed
Regi o n a l Di s p a t c h S er vi c es A gr eem en t Neva da Co un t y , Ci t y o f Gr a s s V a l l ey , To w n o f Tr uc kee a n d Neva da Ci t y
P r ep a r a t i o n Da t e: 10/ 03 / 2012 P a ge 5 o f 13 ~ Revi s i o n Da t e: 09/ 07 / 2012
a n n u a l l y by t h e Boa rd of S u p e rv i s ors du ri n g t h e t e rm of t h i s c on t ra c t . S a i d ra t e s s h a l l i n c l u de a l l
i t e ms of c os t a n d e xp e n s e t o t h e S h e ri ff for p rov i di n g t h e s e rv i c e s h e re u n de r.
8 . 2 E s t a bl i s h me n t of C os t s . Th e c os t t o be c h a rg e d t o P a rt i c i p a n t s h a l l be
a dj u s t e d p e ri odi c a l l y t o re fl e c t a n y c h a n g e s i n t h e c os t t o C ou n t y for p rov i di n g s e rv i c e s
h e re u n de r. P a rt i c i p a n t s h a l l be n ot i fi e d of a n y c h a n g e i n c os t t o be c h a rg e d P a rt i c i p a n t p ri or t o
s u bmi t t a l of t h e p rop os e d c h a n g e t o t h e C ou n t y Boa rd of S u p e rv i s ors , a n d P a rt i c i p a n t s h a l l be
g i v e n t h e op p ort u n i t y t o re v i e w t h e p rop os e d c h a n g e wi t h C ou n t y p e rs on n e l . P a rt i c i p a n t s s h a l l ,
t h e re a ft e r, be n ot i fi e d of a dop t i on by C ou n t y of t h e c os t s t o be c h a rg e d P a rt i c i p a n t s , a n d s a i d
n e w c os t s t o P a rt i c i p a n t s h a l l t a k e e ffe c t on t h e s a me da t e a s C ou n t y i n c u rs t h e c os t s . S h ou l d
P a rt i c i p a n t , s u bs e qu e n t t o a c os t a dj u s t me n t , c h oos e n ot t o a p p rop ri a t e or e xp e n d a n y a ddi t i on a l
mon i e s n e e de d t o s u p p ort t h e l e v e l of s e rv i c e t h e re fore t o s u p p l i e d, C ou n t y re s e rv e s t h e ri g h t t o
re du c e t h e l e v e l of s e rv i c e i n a c c orda n c e wi t h t h e a mou n t P a rt i c i p a n t i s wi l l i n g t o e xp e n d.
8 . 3 C os t A l l oc a t i on . Th e a l l oc a t i on of t h e c os t s of op e ra t i on of t h e NC RDC for
t h e c u rre n t fi s c a l y e a r wi l l be a l l oc a t e d be t we e n t h e P a rt i c i p a n t s a n d C ou n t y ba s e d u p on t h e
p e rc e n t a g e s a n d c os t s a s s h own i n E xh i bi t A .
8 . 4 P a y me n t of C os t s . P a rt i c i p a n t s s h a l l P a y t o C ou n t y mon t h l y i n a dv a n c e on t h e
fi rs t of e a c h mon t h on e t we l ft h (1/12 ) of t h e a n n u a l a mou n t s h own on E xh i bi t A . C ou n t y t h rou g h
t h e S h e ri ff' s De p a rt me n t , s h a l l p rov i de t o P a rt i c i p a n t s wi t h i n fort y fi v e (4 5) da y s of t h e
c on c l u s i on of t h e s e c on d a n d fou rt h fi s c a l qu a rt e r a n i t e mi z e d s t a t e me n t of t h e c os t s for s e rv i c e s
be i n g c h a rg e d for s a i d qu a rt e rs ; S h ou l d t h e i t e mi z e d s t a t e me n t s h ow a s a v i n g s from e s t i ma t e d
c os t s s h own on E xh i bi t A , t h e n s a i d s a v i n g s wi l l be c re di t e d ba c k t o P a rt i c i p a n t s for t h e n e xt
mon t h ' s p a y me n t . S h ou l d t h e i t e mi z e d s t a t e me n t s h ow a c os t i n c re a s e , t h e n t h e P a rt i c i p a n t s
s h a l l p a y s u c h s h ort fa l l wi t h t h e n e xt mon t h ' s p a y me n t . In t h e e v e n t of n on p a y me n t , C ou n t y ' s
re me dy s h a l l be t o t a k e a n y a c t i on p e rmi t t e d by l a w t o re c ov e r u n p a i d a mou n t s u n de r t h e
a g re e me n t .
8 . 5 C re di t s . From t i me t o t i me C ou n t y ma y re c e i v e re v e n u e re l a t e d t o t h e
op e ra t i on of t h e NC RDC a l l of wh i c h s h ou l d be c re di t e d a g a i n s t NC RDC c os t s on a p ro ra t a
ba s i s wh e re a p p l i c a bl e . E xa mp l e s of s u c h c re di t s ma y i n c l u de : t ra i n i n g re i mbu rs e me n t s , g ra n t s ,
P E RS c re di t s , e t c . A n y re i mbu rs e me n t re c e i v e d by C ou n t y from a n y n on- C ou n t y fu n di n g s ou rc e
for s e rv i c e s c h a rg e d t o P a rt i c i p a n t s u n de r t h i s A g re e me n t wi l l be c re di t e d t o P a rt i c i p a n t s .
9. S UBROGA TION
To t h e e xt e n t t h a t t h e C ou n t y i n c u rs a n y l os s for wh i c h i t i s c omp e n s a t e d i n wh ol e , or
for more t h a n fi ft y p e rc e n t of i t s l os s e s , by t h e P a rt i c i p a n t s , t h e C ou n t y s h a l l a s s i g n i t s ri g h t s
a n d i n t e re s t i n a n y c l a i m or c ros s c omp l a i n t t h a t i t ma y l e g a l l y h a v e or be e n t i t l e d t o a s s e rt , t o
t h e P a rt i c i p a n t s . To t h e e xt e n t t h a t t h e P a rt i c i p a n t i n c u rs a n y l os s for wh i c h i t i s c omp e n s a t e d
i n wh ol e , or for more t h a n fi ft y p e rc e n t of i t s l os s e s , by t h e C ou n t y , t h e P a rt i c i p a n t s h a l l a s s i g n
i t s ri g h t s a n d i n t e re s t i n a n y c l a i m or c ros s c omp l a i n t t h a t i t ma y l e g a l l y h a v e or be e n t i t l e d t o
a s s e rt , t o t h e C ou n t y .
10 . INDE MNIFIC A TIONS A ND HOLD HA RMLE S S
Re g i on a l Di s p a t c h S e rv i c e s A g re e me n t Ne v a da C ou n t y , C i t y of Gra s s V a l l e y , Town of Tru c k e e a n d Ne v a da C i t y
P re p a ra t i on Da t e : 10 /0 3 /2 0 12 P a g e 6 of 13 ~Re v i s i on Da t e : 0 9/0 7/2 0 12
1 0 . 1 I n d e m n i f i c a t i o n by P a r t i c i p a n t s . P a r t i c i p a n t s s h a l l i n d e m n i f y a n d h o l d Co un t y,
i t s o f f i c e r s , a g e n t s , e m p l o ye e s , v o l un t e e r s , a n d i n d e p e n d e n t c o n t r a c t o r s f r e e a n d h a r m l e s s f r o m
a n y c l a i m o r l i a bi l i t y wh a t s o e v e r , ba s e d o r a s s e r t e d up o n a n y a c t o r o m i s s i o n o f P a r t i c i p a n t , i t s
o f f i c e r s , a g e n t s , e m p l o ye e s , v o l un t e e r s , s ubc o n t r a c t o r s , a n d i n d e p e n d e n t c o n t r a c t o r s , f o r
p r o p e r t y d a m a g e , bo d i l y i n j ur y o r d e a t h , o r a n y o t h e r e l e m e n t o f d a m a g e o f a n y k i n d o r n a t ur e ,
o c c ur r i n g i n t h e p e r f o r m a n c e o f t h e Ag r e e m e n t t o t h e e x t e n t t h a t s uc h l i a bi l i t y i s i m p o s e d o n
Co un t y by t h e p r o v i s i o n s o f Ca l i f o r n i a Go v e r n m e n t Co d e S e c t i o n 8 9 5 . 2 , a n d P a r t i c i p a n t s s h a l l
d e f e n d a t i t s e x p e n s e , i n c l ud i n g a t t o r n e y f e e s , Co un t y, i t s o f f i c e r s , a g e n t s , e m p l o ye e s ,
v o l un t e e r s , a n d i n d e p e n d e n t c o n t r a c t o r s i n a n y l e g a l a c t i o n o r c l a i m o f a n y k i n d ba s e d up o n
s uc h a l l e g e d a c t s o r o m i s s i o n s .
1 0 . 2 I n d e m n i f i c a t i o n by Co un t X. Co un t y s h a l l i n d e m n i f y a n d h o l d P a r t i c i p a n t s , i t s
o f f i c e r s , a g e n t s , e m p l o ye e s , v o l un t e e r s , a n d i n d e p e n d e n t c o n t r a c t o r s f r e e a n d h a r m l e s s f r o m
a n y c l a i m o r l i a bi l i t y wh a t s o e v e r , ba s e d o r a s s e r t e d up o n a n y a c t o r o m i s s i o n o f Co un t y, i t s
o f f i c e r s , a g e n t s , e m p l o ye e s , v o l un t e e r s , s ubc o n t r a c t o r s , a n d i n d e p e n d e n t c o n t r a c t o r s , f o r
p r o p e r t y d a m a g e , bo d i l y i n j ur y o r d e a t h , o r a n y o t h e r e l e m e n t o f d a m a g e o f a n y k i n d o r n a t ur e ,
o c c ur r i n g i n t h e p e r f o r m a n c e o f t h e Ag r e e m e n t t o t h e e x t e n t t h a t s uc h l i a bi l i t y i s i m p o s e d o n
P a r t i c i p a n t s by t h e p r o v i s i o n s o f Ca l i f o r n i a Go v e r n m e n t Co d e S e c t i o n 8 9 5 . 2 , a n d Co un t y s h a l l
d e f e n d a t i t s e x p e n s e , i n c l ud i n g a t t o r n e y f e e s , P a r t i c i p a n t s , i t s o f f i c e r s , a g e n t s , e m p l o ye e s ,
v o l un t e e r s , a n d i n d e p e n d e n t c o n t r a c t o r s i n a n y l e g a l a c t i o n o r c l a i m o f a n y k i n d ba s e d up o n
s uc h a l l e g e d a c t s o r o m i s s i o n s .
1 1 . I NS URANCE
Dur i n g t h e t e r m o f t h i s Ag r e e m e n t , P a r t i c i p a n t s a n d Co un t y s h a l l m a i n t a i n t h e
f o l l o wi n g i n s ur a n c e c o v e r a g e :
A. Co m m e r c i a l Ge n e r a l L i a bi l i t y I n s ur a n c e . Th e P a r t i c i p a n t s s h a l l p r o m p t l y
p r o v i d e t h e Co un t y, a n d t h e Co un t y s h a l l p r o v i d e P a r t i c i p a n t s , wi t h p r o o f o f
c o m m e r c i a l g e n e r a l l i a bi l i t y i n s ur a n c e , e v i d e n c e d by a c e r t i f i c a t e o f i n s ur a n c e .
wi t h p r o p e r l y e x e c ut e d e n d o r s e m e n t s a t t a c h e d , wh i c h i n s ur a n c e s h a l l i n c l ud e
t h e f o l l o wi n g :
( i ) Br o a d f o r m c o v e r a g e f o r l i a bi l i t y f o r d e a t h o r bo d i l y i n j ur y t o a p e r s o n
o r p e r s o n s , a n d f o r p r o p e r t y d a m a g e , c o m bi n e d s i n g l e l i m i t c o v e r a g e , i n
t h e m i n i m um a m o un t o f $1 ,0 0 0 ,0 0 0 . 0 0
( i i ) An e n d o r s e m e n t n a m i n g t h e Co un t y, o r i n t h e c a s e o f t h e Co un t y's
i n s ur a n c e n a m i n g P a r t i c i p a n t s a s a n a d d i t i o n a l i n s ur e d un d e r s a i d
p o l i c i e s , wi t h r e s p e c t t o c l a i m s o r s ui t s a r i s i n g f r o m t h e S e r v i c e s
p r o v i d e d o r t h e r e l a t i o n s h i p s c r e a t e d un d e r t h i s Ag r e e m e n t ;
Re g i o n a l Di s p a t c h S e r v i c e s Ag r e e m e n t Ne v a d a Co un t y, Ci t y o f Gr a s s V a l l e y, To wn o f Tr uc k e e a n d Ne v a d a Ci t y
P r e p a r a t i o n Da t e : 1 0 /0 3/2 0 1 2 P a g e 7 o f 1 3 ~ Re v i s i o n Da t e : 0 9 /0 7/2 0 1 2
( i i i ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l be p r i ma r y a n d o t h e r i n s u r a n c e
ma i n t a i n e d by t h e Co u n t y, o r s i mi l a r l y P a r t i c i p a n t s , s h a l l be e x c e s s o n l y
a n d n o t c o n t r i bu t i n g wi t h Co n t r a c t o r ' s i n s u r a n c e ;
( i v ) A p r o v i s i o n t h a t s a i d i n s u r a n c e s h a l l p r o v i d e f o r t h i r t y ( 30) d a ys wr i t t e n
n o t i c e t o Co u n t y, o r i n t h e c a s e o f Co u n t y' s i n s u r a n c e , n o t i c e t o
P a r t i c i p a n t s o f a n y t e r mi n a t i o n o r c h a n g e i n c o v e r a g e p r o t e c t i o n o r
r e d u c t i o n i n c o v e r a g e l i mi t s ( e x c e p t t e n ( 10) d a ys n o t i c e f o r n o n -
p a yme n t o f p r e mi u m) .
B. Wo r ke r s Co mp e n s a t i o n . Th e P a r t i c i p a n t s a n d t h e Co u n t y s h a l l ma i n t a i n
wo r ke r s ' c o mp e n s a t i o n i n s u r a n c e a s r e q u i r e d by l a w. Th e P a r t i c i p a n t s wa i v e
t h e i r r i g h t t o s u br o g a t e a g a i n s t t h e Co u n t y a n d t h e Co u n t y wa i v e s i t s r i g h t t o
s u br o g a t e a g a i n s t P a r t i c i p a n t s , f o r i n j u r i e s i n c u r r e d t o t h e i r r e s p e c t i v e
e mp l o ye e s wh i c h a r e c o mp e n s a bl e u n d e r t h e P a r t i e s ' wo r ke r s ' c o mp e n s a t i o n
i n s u r a n c e .
C. M i s c e l l a n e o u s I n s u r a n c e P r o v i s i o n s . Al l p o l i c i e s o f i n s u r a n c e r e q u i r e d by t h i s
Ag r e e me n t s h a l l r e ma i n i n f u l l f o r c e a n d e f f e c t t h r o u g h o u t t h e l i f e o f t h i s
Ag r e e me n t a n d s h a l l be p a ya bl e o n a "p e r o c c u r r e n c e ." At a l l t i me s , t h e P a r t i e s
s h a l l ke e p a n d ma i n t a i n i n f u l l f o r c e a n d e f f e c t t h r o u g h o u t t h e d u r a t i o n o f t h i s
Ag r e e me n t , p o l i c i e s o f i n s u r a n c e r e q u i r e d by t h i s Ag r e e me n t . F a i l u r e t o
p r o v i d e a n d ma i n t a i n t h e i n s u r a n c e p o l i c i e s , e n d o r s e me n t s , o r c e r t i f i c a t e s o f
i n s u r a n c e r e q u i r e d by t h i s Ag r e e me n t s h a l l c o n s t i t u t e a ma t e r i a l br e a c h o f t h i s
Ag r e e me n t .
12. RI GHT TO AUDI T
Up o n r e a s o n a bl e n o t i c e , e i t h e r p a r t y s h a l l h a v e t h e r i g h t t o i n s p e c t a n d a u d i t . a n y
r e c o r d s ma i n t a i n e d by t h e o t h e r p a r t y r e l e v a n t t o t h i s Ag r e e me n t , t o t h e e x t e n t a l l o we d by
l a w.
13. I NTERNAL P OLI CI ES
I f r e q u e s t e d by t h e Sh e r i f f o r P a r t i c i p a n t s ' P o l i c e Ch i e f , a n i n t e r n a l p o l i c y
me mo r a n d u m ma y be e n t e r e d i n t o by a n d be t we e n s a i d Sh e r i f f a n d P a r t i c i p a n t P o l i c e Ch i e f ,
s u bj e c t t o Ad v i s o r y Co mmi t t e e Re v i e w wi t h r e s p e c t t o q u e s t i o n s r e l a t i n g t o t h e p r o v i s i o n o f
s e r v i c e u n d e r t h i s Ag r e e me n t . Th e p o l i c y wi l l s e t f o r t h t h e q u e s t i o n r a i s e d a n d a g r e e me n t s
r e a c h e d i n r e s o l u t i o n o f t h e q u e s t i o n . Th e i n t e n t a n d p u r p o s e o f e a c h s u c h p o l i c y s h a l l be t o
a d mi n i s t r a t i v e l y i mp l e me n t , i n t e r p r e t , o r c l a r i f y o n e o r mo r e p r o v i s i o n s o f t h i s - Ag r e e me n t .
No s u c h p o l i c y s h a l l h a v e t h e e f f e c t o f a me n d i n g t h i s Ag r e e me n t u n l e s s a n a me n d me n t t o
t h i s Ag r e e me n t i s a p p r o v e d i n wr i t i n g by t h e a p p r o p r i a t e g o v e r n i n g bo d y.
14 . DI SP UTE RESOLUTI ON
Re g i o n a l Di s p a t c h Se r v i c e s Ag r e e me n t Ne v a d a Co u n t y, Ci t y o f Gr a s s V a l l e y, To wn . o f Tr u c ke e a n d Ne v a d a Ci t y
P r e p a r a t i o n Da t e : 10/03/2012 P a g e 8 o f 13 ~( ~ Re v i s i o n Da t e : 09/07/2012
In t h e e ve nt one p a r t y b e l i e ve s a d i s p u t e e x i s t s ove r t h e i mp l e me nt a t i on, i nt e r p r e t a t i on, or
p a y me nt of fu nd s u nd e r t h i s a gr e e me nt t h a t p a r t y s h a l l p r ovi d e r e a s ona b l e w r i t t e n not i c e t o t h e
ot h e r p a r t y a l ong w i t h a p r op os e d r e s ol u t i on of t h e d i s p u t e . If t h e ot h e r p a r t y d oe s not a c c e p t t h e
p r op os e d r e s ol u t i on, i n w r i t i ng, t h e p a r t i e s s h a l l me e t t o s e e k t o r e s ol ve t h e d i s p u t e .
15. LEGAL PROCEEDINGS AND VENUE
Ve nu e a nd j u r i s d i c t i on for a l l p r oc e e d i ngs p e r t a i ni ng t o t h i s Agr e e me nt s h a l l b e i n t h e
Su p e r i or Cou r t for t h e Cou nt y of Ne va d a s i t u a t e d i n Ne va d a Ci t y , Ca l i for ni a .
16. NOTICES
Any not i c e s r e q u i r e d or d e s i r e d t o b e s e r ve d b y e i t h e r p a r t y u p on t h e ot h e r s h a l l b e
a d d r e s s e d t o t h e r e s p e c t i ve p a r t i e s t o b e s e r ve d a s fol l ow s :
If t o Cou nt y ( t h r e e not i c e s ) :
Cou nt y Ex e c u t i ve Offi c e r
950 Ma i d u Ave nu e
Ne va d a Ci t y , CA 95959
Sh e r i ff, Cou nt y of Ne va d a
If t o Gr a s s Va l l e y ( t w o not i c e s )
Ci t y Ad mi ni s t r a t or ; Gr a s s Va l l e y
125 Ea s t Ma i n St r e e t
Gr a s s Va l l e y , CA 95945
If t o Tr u c ke e ( t h r e e not i c e s ) :
Tow n Ma na ge r , Tow n of Tr u c ke e
10183 Tr u c ke e Ai r p or t Roa d
Tr u c ke e , CA 96161
Tow n Cl e r k, Tow n of Tr u c ke e
If t o Ne va d a Ci t y ( t w o not i c e s )
Ci t y Ma na ge r , Ne va d a Ci t y
317 Br oa d St r e e t
Cl e r k of t h e Boa r d of Su p e r vi s or s
Ch i e f of Pol i c e , Gr a s s Va l l e y
125 Ea s t Ma i n St r e e t
Gr a s s Va l l e y , CA 95945
Ch i e f of Pol i c e , Tow n of Tr u c ke e
Ch i e f of Pol i c e , Ne va d a Ci t y
317 Br oa d St r e e t
Re gi ona l Di s p a t c h Se r vi c e s Agr e e me nt Ne va d a Cou nt y , Ci t y of Gr a s s Va l l e y , Tow n of Tr u c ke e a nd Ne va d a Ci t y
Pr e p a r a t i on Da t e : 10/03/2012 Pa ge 9 of 13 ~ ~ Re vi s i on Da t e : 0919/2012
1 7 . SEVERABILITY
If any p r o v i s i o n o f t h i s Agr eement i s h el d by a c o u r t o f c o mp et ent j u r i s d i c t i o n t o be
i nv al i d , v o i d , o r u nenf o r c eabl e, t h e r emai ni ng p r o v i s i o ns s h al l c o nt i nu e i n f i l l f o r c e and ef f ec t .
1 8 . ENTIRE AGREEMENT
Th i s Agr eement i s i nt end ed by t h e p ar t i es h er et o as a f i nal ex p r es s i o n o f t h ei r
u nd er s t and i ng wi t h r es p ec t t o t h e s u bj ec t mat t er h er eo f and as a c o mp l et e and ex c l u s i v e
s t at ement o f t h e t er ms and c o nd i t i o ns t h er eo f and s u p er s ed es any and al l p r i o r and
c o nt emp o r aneo u s agr eement s and u nd er s t and i ng, o r al o r wr i t t en, i n c o nnec t i o n t h er ewi t h .
1 9 . NO OBLIGATION TO THIRD PARTIES
No t h i ng i n t h i s Agr eement o r any o f t h e ad d end a h er et o , i s i nt end ed t o no r s h al l i t c r eat e
any r i gh t i n any p er s o n, f i r m, c o r p o r at i o n, o r ent i t y, o t h er t h an i n t h e p ar t i es h er et o , i nc l u d i ng bu t
no t l i mi t ed t o t h e emp l o yees o f t h e p ar t i es , t o any o f t h e benef i t s h er eu nd er . No t h i ng h er ei n i s
i nt end ed t o ex p and t h e d u t i es and o bl i gat i o ns o f t h e Par t i c i p ant s and / o r Co u nt y : wi t h r egar d t o
t h i r d p ar t y.
20. FORCE MAJEURE
Nei t h er t h e Co u nt y o r any Par t i c i p ant s h al l be l i abl e i n d amages f o r any f ai l u r e o r d el ay
i n p er f o r manc e u nd er t h i s Agr eement ( o t h er t h an f o r d el ay i n t h e p ayment o f mo ney d u e and
p ayabl e h er eu nd er ) t o t h e ex t ent s ai d f ai l u r es o r d el ays ar e p r o x i mat el y c au s ed by c o nd i t i o ns
beyo nd t h at p ar t y' s r eas o nabl e c o nt r o l and o c c u r r i ng wi t h o u t i t s f au l t o r negl i genc e, i nc l u d i ng,
wi t h o u t l i mi t at i o n, Ac t s o f Go d , war s , i ns u r r ec t i o ns , f ai l u r e o f s u p p l i er s , s u bc o nt r ac t o r s , and
c ar r i er s , and / o r any o t h er c au s e beyo nd t h e r eas o nabl e c o nt r o l o f t h e p ar t y wh o s e p er f o r manc e i s
af f ec t ed . As a c o nd i t i o n t o t h e c l ai m o f no nl i abi l i t y, t h e p ar t y ex p er i enc i ng t h e d i f f i c u l t y s h al l
gi v e t h e o t h er p r o mp t wr i t t en no t i c e, wi t h f u l l d et ai l s f o l l o wi ng t h e o c c u r r enc e o f t h e c au s e r el i ed
u p o n.
21 . CONSTRUCTION OF AGREEMENT
Th i s Agr eement s h al l be c o ns t r u c t ed and enf o r c ed p u r s u ant t o t h e l aws o f t h e St at e o f
Cal i f o r ni a. Th i s agr eement s h al l be i nt er p r et ed as i f j o i nt l y p r ep ar ed by t h e p ar t i es . No
p r es u mp t i o n s h al l ar i s e f r o m t h e i d ent i t y o f t h e d r af t er .
22. ADDITIONAL DOCUMENTS AND AGREEMENTS
Th e p ar t i es agr ee t o c o o p er at e i n t h e ex ec u t i o n o f any ad d i t i o nal d o c u ment s o r
agr eement s t h at may be r eq u i r ed t o c ar r y o u t t h e t er ms o f t h i s Agr eement .
Regi o nal Di s p at c h Ser v i c es Agr eement Nev ad a Co u nt y, Ci t y o f Gr as s Val l ey, To wn o f Tr u c kee and Nev ad a Ci t y
Pr ep ar at i o n Dat e: 1 0/ 03/ 201 2 Page 1 0 o f 1 3 ~ ~ Rev i s i o n Dat e: 09 1 9 / 201 2
23. AGREEMENT CONTROLLING
In t h e e ve nt of a c onfl i c t be t we e n t h e p r ovi s i ons of t h e t e x t of t h i s Agr e e me nt and
Ex h i bi t s , t h e p r ovi s i ons of t h e t e x t s h al l p r e vai l .
24. ASSIGNMENT/DELEGATION
Ne i t h e r p ar t y h e r e t o s h al l as s i gn, s u bl e t , or t r ans fe r any i nt e r e s t i n t h i s Agr e e me nt or any
du t y h e r e u nde r wi t h ou t wr i t t e n c ons e nt of t h e ot h e r , and no as s i gnme nt s h al l be of any for c e or
e ffe c t wh at s oe ve r u nl e s s and u nt i l t h e ot h e r p ar t y s h al l h ave s o c ons e nt e d.
Cou nt y of Ne vada
By
Dat e
Te d Owe ns , Ch ai r
Boar d of Su p e r vi s or s
By
Dat e
Ri c h ar d A. Haffe y
Ch i e f Ex e c u t i ve Offi c e r
By
Dat e
Ke i t h Roy al , Sh e r i ff
Town of Tr u c ke e
By
Dat e
Joan Jone s , May or
By
Tony Las h br ook
Town Manage r
Dat e
Re gi onal Di s p at c h Se r vi c e s Agr e e me nt Ne vada Cou nt y , Ci t y of Gr as s V al l e y , Town of Tr u c ke e and Ne vada Ci t y
P r e p ar at i on Dat e : 1 0 /0 3/20 1 2 P age 1 1 of 1 3 ~ ~ Re vi s i on Dat e : 0 91 9/20 1 2
City of Grass Valley
By
Jan Arbuckle, Mayor
By
Dan H oller, City Ad m inistrator
City of Nevad a City
By
Duane Strawser, Mayor
By
David Brennan, City Manager
Date
Date
Date
Date
Regional Disp atch Services Agreem ent Nevad a County, City of Grass Valley, Town of Truckee and Nevad a City
P rep aration Date: 10/03/2012 P age 12 of 13 f ~ Revision Date: 0919/2012
Exhibit A
S e r v ic e Costs
The annual p e r c e ntag e of c osts alloc ate d to e ac h p ar tic ip ating ag e nc y hav e be e n c alc ulate d using
a for mula whic h tak e s into c onsid e r ation e ac h P ar tic ip ants j ur isd ic tional p op ulation, c alls for
se r v ic e and numbe r of swor n staffing . For Fisc al Ye ar 2012- 13 , the total annual c ost for
p r ov id ing d isp atc h se r v ic e s to the County and all P ar tic ip ants is an e stimate d bud g e t of
$1, 708, 13 4. I nv oic ing for c omp e nsation p e r S e c tion 8. 4 of the c ontr ac t will oc c ur thr oug hout the
e ffe c tiv e d at~ ~ ~ f this c ontr ac t as list~ u in S e c tion 1. 1 and r e ~ : e c t one twe lftr (1/12) ~ f annual
e stimate d c osts to e ac h P ar tic ip ant as p e r S e c tion 8. 4 of the c ontr ac t.
The City of Gr ass Valle y ag r e e s to p ay monthly on an alloc ate d p e r c e nt of total of 21. 69% of
the e stimate d annual bud g e t, or $3 70, 494 whic h inc lud e s a fir st ye ar alloc ate d tr ansitional
c ost of $4200.
The City of Ne v ad a City ag r e e s to p ay monthly on an alloc ate d p e r c e nt of total of 6. 00% of
the e stimate d bud g e t, or $102, 488 whic h inc lud e s a fir st ye ar alloc ate d tr ansitional c ost of
$1500.
The Town of Tr uc k e e ag r e e s to p ay monthly on an alloc ate d p e r c e nt of total of 18. 80% of the
e stimate d bud g e t, or $3 71, 129 whic h inc lud e s an ad d itional $50, 000 p aid to the County as a
Re mote Ac c e ss Char g e for Easte r n County and a fir st ye ar alloc ate d tr ansitional c ost of
$4200.
The County of Ne v ad a shall be r e sp onsible for the r e maining alloc ate d p e r c e nt of total of
53 . 51% of the e stimate d bud g e t minus the Re mote Ac c e ss Char g e for Easte r n County of
$50, 000 p aid by The Town of Tr uc k e e , or $864, 023 whic h inc lud e s a fir st ye ar alloc ate d
tr ansitional c ost of $10, 100.
The total c osts shall be ad j uste d p e r iod ic ally to r e fle c t any c hang e s in the c ost to the County for
p r ov id ing P ublic S afe ty Disp atc h se r v ic e s. The County may r e c e iv e r e v e nue r e late d to the
op e r ation whic h should be c r e d ite d ag ainst c osts on a p r o r ata basis whe r e ap p lic able . Examp le s
of suc h c r e d it may inc lud e : tr aining r e imbur se me nts, g r ants, P ERS c r e d its, e tc .
I nc r e ase s or d e c r e ase s in d isp atc h c osts will be shar e d base d on the alloc ate d p e r c e nt of total as
ind ic ate d abov e .
Re g ional Disp atc h S e r v ic e s Ag r e e me nt Ne v ad a County, City of Gr ass Valle y, Town of Tr uc k e e and Ne v ad a City
P r e p ar ation Date : 10/03 /2012 P ag e 13 of 13 / ~ Re v ision Date : 0919/2012
COUNTY OF NEVADA
STATE OF CALIFORNIA
The Honorable Board of Su p erv i s ors
950 Mai du Av enu e
Nev ada Ci t y , CA 95959
Sep t ember 18, 2012
DATE OF MEETING: Oct ober 9, 2012
~~
Nat han Beas on, ls t Di s t ri ct
Ed Scofi eld, 2 a Di s t ri ct
Terry Lamp hi er, 3 ` d Di s t ri ct
Vi ce Chai r Wm. "Rank" Wes t on, 4 "' Di s t ri ct
Chai r Ted S. Owens , St ' ' Di s t ri ct
Donna Landi , Clerk of t he Board
SUBJECT: Elect i on of a Su p erv i s or t o t he Cali forni a St at e As s oci at i on of Cou nt i es (CSAC)
Board of Di rect ors for t he 2012-13 As s oci at i on Year begi nni ng Nov ember 27, 2012.
RECOMMENDATION: Elect one Su p erv i s or and one alt ernat e, i f t he Board des i res , t o s erv e
on t he CSAC Board of Di rect ors for t he 2012-13 As s oci at i on Year begi nni ng Nov ember 27,
2012.
FUNDING: Not ap p li cable
BACKGROUND: The Cali forni a St at e As s oci at i on of Cou nt i es (CSAC) rep res ent s Cali forni a' s
58 cou nt y gov ernment s before t he Cali forni a Legi s lat u re, admi ni s t rat i v e agenci es and t he federal
gov ernment . Each Cou nt y Board of Su p erv i s ors des i gnat es one rep res ent at i v e t o s erv e on t he
CSAC Board of Di rect ors for aone-y ear t erm of offi ce. Cou nt i es may als o des i gnat e an
alt ernat e member t o s erv e i n t he Member' s abs ence.
The CSAC t erm of offi ce begi ns wi t h i t s annu al conference on Nov ember 27, 2012. Therefore,
t he Board i s req u es t ed t o elect a Su p erv i s or t o s erv e on t he CSAC Board for t he new As s oci at i on
y ear.
Si ncerely ,
l
i w 1 ~i
~~
DONNA LANDI
Clerk of t he Board
950 Mai du Av enu e, Su i t e 200, Nev ada Ci t y CA 95959-8617
p hone: 53 0.265.14 80 ~ fax : 53 0.265.983 6 ~ t oll free: 888.785.14 80 ~ emai l: bdofs u p erv i s ors(cr~, co.nev ada.ca.u s
webs i t e: ht t p ://www.mv nev adacou nt v .com/nc/bos
PRINTED ON RECYLED PAPER
C a l i f o r n i a Sta te Asso ci a ti o n o f C o un ti es
1100 K Str eet, Sui te 101
Sa cr a men to , C A 95814
Pho n e (916) 327- 7500
Fa csi mi l e (916) 321- 5047
September 13, 2012
TO: C ha i r s, Bo a r ds o f Super vi so r s
FROM: Steve Kei l , I n ter i m Executi ve D i r ecto r
... ; _ . .
SUBJEC T:.Sel ecti o n o f C SAC Bo a r d o f Directors= Member s
Un der pr o vi si o n s o f the C SAC C o n sti tuti o n , member s o f the Bo a r d o f D i r ecto r s a n d
a l ter n a tes a r e el ected by thei r r especti ve bo a r ds o f super vi so r s to o n e-yea r ter ms o f
o f f i ce co mmen ci n g w i th the f i r st da y o f the C SAC a n n ua l co n f er en ce. Thi s yea r tha t
w i l l be o n No vember 27, 2012. An y member o f yo ur Bo a r d o f Super vi so r s i s el i gi bl e
f o r the di r ecto r shi p.
C SAC 's Bo a r d o f D i r ecto r s ho l ds i ts f i r st meeti n g o f ea ch yea r a t the a sso ci a ti o n 's
a n n ua l co n f er en ce i n No vember . Thus, i t i s i mpo r ta n t tha t yo ur co un ty ha s i ts
n ew l y a ppo i n ted bo a r d r epr esen ta ti ve a t thi s f i r st meeti n g. En cl o sed i s a l i st o f
cur r en t di r ecto r s, a l o n g w i th a f o r m f o r use i n n o ti f yi n g us o f yo ur Bo a r d's
a ppo i n tmen t.
The n ew Bo a r d o f D i r ecto r s w i l l meet a t the a n n ua l co n f er en ce, f i r st by ca ucus
(ur ba n , subur ba n a n d r ur a l ) to n o mi n a te C SAC o f f i cer s a n d Executi ve C o mmi ttee
member s, a n d a ga i n a s a f ul l Bo a r d to el ect the 2013 Executi ve C o mmi ttee a n d to
co n duct o ther busi n ess. D eta i l s o f these meeti n gs w i l l be sen t to yo u a t a l a ter da te.
Pl ea se n o te tha t un der the C SAC C o n sti tuti o n , Executi ve C o mmi ttee member s a r e
el ected f r o m the member shi p o f the Bo a r d o f D i r ecto r s.
I f yo u ha ve a n y questi o n s o r n eed f ur ther i n f o r ma ti o n , pl ea se co n ta ct Sue Ro n ko w ski
o f my sta f f a t 916.327.7500 x508 o r e-ma i l sr o n ko w ski@co un ti es.o r g.
En cl o sur es
cc: 2012 Bo a r d o f D i r ecto r s
C l er ks, Bo a r d o f Super vi so r s
Pho n e (916) 327- 7500
Fa csi mi l e (916) 321- 5047
%v~i ~i vr ~i i v~ v~ vv:A+.F. ~~r ~.~. ~~
.~+:.~~.~r r ~~'P9~+i i i ~i ~~f i R~
FOR ., YEAR 2012_ _ , ., - 2013
The Bo a r d o f Super vi so r s ha s el ected the f o l l o w i n g n a med Super vi so r s) to a po si ti o n
o n the C SAC Bo a r d o f D i r ecto r s f o r the 2012 - 2013 Asso ci a ti o n yea r beg i n n i n g
No vember 27, 2012.
C o un ty n a me:
D i r ecto r :
Al ter n a te:
Na me o f i n di vi dua l co mpl eti n g f o r m:
D o es the Bo a r d o f D i r ecto r s member pl a n to a tten d the C SAC An n ua l C o n f er en ce
(No vember 27 29, 2012) i n Lo n g Bea ch, Lo s An g el es?
Yes: u No : u
PLEASE RETURN BY NOVEMBER 7, 2012 TO:
Sue Ro n ko w ski
Fa x: (916) 321-5047
E-ma i l : sr o n ko w ski C c~co un ti es.o r a
COUNTY OF NEVADA
STATE OF CALIFORNIA
The Honorable Board of Su p erv i s ors
Cou nty of Nev ada
950 Mai du Av enu e
Sep tember 27, 2012
Nathan Beas on, 15f Di s tri ct
Ed Scofi eld, 2 d Di s tri ct
Terry Lamp hi er, 3 rd Di s tri ct
Vi ce Chai r Wm. "Hank" Wes ton, 4 ' i ' Di s tri ct
Chai r Ted S. Owens , St' ' Di s tri ct
Donna Landi , Clerk of the Board
SUBJECT: Res olu ti on adop ti ng the tenets p rov i ded by the Memorandu m of Agreement
between the Regi onal Cou nci l of Ru ral Cou nti es , the Cali forni a State As s oci ati on of Cou nti es , the
Bu reau of Land Management and the U.S. Fores t Serv i ce
RECOMMENDATION: Ap p rov e the Res olu ti on and des i gnate a Cou nty contact for the two local
offi ces of the Bu reau of Land Management and the U.S. Fores t Serv i ce.
FUNDING: None.
BACKGROUND:
Thi s MOA es tabli s hes a v olu ntary tool for cou nti es to u s e i n thei r relati ons wi th the USFS and the BLM.
The draft MOA was i ni ti ated by elected Cou nty s u p erv i s ors rep res enti ng thei r res p ecti v e cou nti es at the
Cali forni a State As s oci ati on of Cou nti es (CSAC) and the Regi onal Cou nci l of Ru ral Cou nti es (RCRC).
Cou nti es beli ev e that more of a local v oi ce i s needed i n the p lanni ng and deci s i on maki ng p roces s
regardi ng federal lands i n ou r commu ni ty. Ru ral cou nti es es p eci ally, whi ch hav e a hi gh p rop orti on of
p u bli c lands , feel s omewhat p owerles s that thes e lands are bei ng managed from di s tant offi ces and
deci s i ons are made wi thou t local noti fi cati on or heari ngs .
Cu rrently, the Federal Land Poli cy Management Act (FLPMA) ap p li es only to BLM and not the USFS.
Coordi nati on i s ou tli ned i n the Nati onal Fores t Land Planni ng Ru le (Planni ng Ru le), bu t the recent
amendment s oftened the requ i rements from thos e contai ned i n the 1982 Ru le. Thi s MOA i s a method of
bri ngi ng cons i s tency to Cou nty commu ni cati ons wi th the aforementi oned federal agenci es .
The ex tent of the coordi nati on requ i rements i n FLPMA and the Planni ng Ru le i s s u bj ect to i nterp retati on,
not all fores ts agree on the defi ni ti on, and there i s no fi rm p recedent i n cu rrent cas e law that clari fi es the
s p eci fi c obli gati ons of the federal land management agenci es . The MOA, by contras t, creates as tep- by-
s tep p roces s by whi ch cou nti es can gai n lev erage i n maki ng fores ts and fi eld offi ces more res p ons i v e to
thei r comments and to commu ni ty needs . The MOA i s another tool that can help cou nti es mai ntai n or
i mp rov e relati ons wi th fores t and fi eld offi ces .
Cou nti es that op t i nto the MOA are commi tted to a s hared ex change of i nformati on and, where p racti cal
and cons i s tent wi th Cou nty p oli ci es , dev elop mu tu al p lans that are cons i s tent wi th the goals of the
federal land management agenci es and the goals of the Cou nty.
950 Mai du Av enu e, Su i te 200, Nev ada Ci ty CA 95959- 8617
p hone: 53 0.265.14 80 ~ fax : 53 0.265.983 6 ~ toll free: 888.785.14 80 ~ emai l: bdofs u berv i s ors na, co.nev ada.ca.u s
webs i te: http ://www.mynev adacou nty.com/nc/bos
PRINTED ON RECYLED PAPER /
L e t t e r t o Bo ar d o f S u p e r v i s o r s
Re : MOA w i t h BL M and US FS
Dat e o f Me e t i ng : Oct o be r 9, 2012
Pag e 2 o f 2
S o t h at e ffe ct i v e , v o l u nt ar y co mmu ni cat i o ns may o ccu r , t h e Co u nt y ag r e e s t o o u t l i ne i t s i s s u e s w i t h
p r o p o s e d fe de r al p r o j e ct s o r act i o ns w h e r e by t h e y can be ade q u at e l y addr e s s e d. Th e Co u nt y w o u l d
p r o v i de i nfo r mat i o n h o w o r w h e r e fe de r al p r o j e ct s co nfl i ct w i t h Co u nt y p l ans s o t h at a di s cu s s i o n may
e ns u e o n h o w t o r e ach an ag r e e abl e r e s u l t . Onl y ne ce s s ar y Co u nt y s t affi ng w o u l d be p r o v i de d and o nl y
w i t h i n t h e Co u nt y ' s abi l i t y t o do s o . Th e o bj e ct i v e h e r e i s t h at i f a Co u nt y r e p r e s e nt at i v e can be made
av ai l abl e t o as s i s t fe de r al l and manag e r s u nde r s t and Co u nt y p o l i ci e s and p l ans , i t w i l l make fo r a be t t e r
o u t co me .
Th e MOA g i v e s t h e Co u nt y mo r e e q u al fo o t i ng w i t h t h e fe de r al g o v e r nme nt , as i t r e q u i r e s t h e fe de r al
l and manag e r t o e x p l ai n di r e ct l y t o t h e Co u nt y i f t h e Co u nt y ' s co mme nt s ar e no t i ncl u de d i n a p l an o r
manag e me nt act i o n affe ct i ng t h e Co u nt y . Th e fe de r al l and manag e r s cu r r e nt l y ar e no t r e q u i r e d t o do s o
u nde r t h e co o r di nat i o n s e ct i o n o f FL PMA o r t h e Pl anni ng Ru l e .
Th e MOA do e s no t addr e s s co o r di nat i o n be cau s e i t may h av e p r e e mp t e d o r i nt e r fe r e d w i t h Co u nt y r i g h t s
u nde r fe de r al s t at u t e i f t h e l e g al t e r m i s u s e d i n a v o l u nt ar y ag r e e me nt . Co ns e q u e nt l y , a fe de r al l and
manag e r w o u l d no t be abl e t o acco mmo dat e t h e Co u nt y ' s i np u t .
Th e MOA p r o v i de s e ar l i e r no t i fi cat i o n and co mmu ni cat i o n fr o m t h e fe de r al l and manag e r s t o t h e Co u nt y
t h an cu r r e nt l y affo r de d i n fe de r al s t at u t e s . S o me fe de r al l and manag e r s mi g h t no t co mp l y , i n w h i ch cas e
t h e Co u nt y h as t h e r i g h t t o t e r mi nat e i t s p ar t i ci p at i o n i n t h e MOA at any t i me t h at i t co ncl u de s t h at fu r t h e r
e ng ag e me nt i s no l o ng e r u s e fu l .
Th e dr aft MOA h as be e n v e t t e d t h r o u g h t h e Cal i fo r ni a Co u nt y Co u ns e l s As s o ci at i o n, w h i ch co ncl u de d
t h at t h e ag r e e me nt w i l l i n no w ay i nt e r fe r e w i t h e x i s t i ng Co u nt y r i g h t s .
Th e MOA do e s no t e s t abl i s h a s t andi ng co mmi t t e e amo ng t h e Co u nt y and t h e fe de r al ag e nci e s . I t
p r o v i de s fo r me e t i ng s be t w e e n o r amo ng t h e m o n an ad h o c bas i s as ci r cu ms t ance s may r e q u i r e . I n fact ,
i t i s mo s t l i ke l y t h at me e t i ng s w o u l d i nv o l v e t h e Co u nt y and o nl y o ne o f t h e o t h e r p ar t i e s i n mo s t cas e s .
Th e US FS l ands co mp r i s e ap p r o x i mat e l y 35% o f Ne v ada Co u nt y and BL M l ands co mp r i s e l e s s t h an 3%.
Th e s e nu mbe r s ar e i ndi cat i v e o f t h e p o t e nt i al fo r i nt e r act i o n o v e r t i me be t w e e n t h e Co u nt y and o ne o f t h e
t w o ag e nci e s .
Th e r e fo r e , w e r e q u e s t t h e Bo ar d ado p t t h e MOA, and de s i g nat e o ne Co u nt y s t aff p e r s o n o r p o s i t i o n t o act
as t h e co nt act fo r e ach s p e ci fi c l o cal fe de r al l and manag e r w i t h t h e BL M Mo t h e r L o de Fi e l d Offi ce and
t h e US FS Tah o e Nat i o nal Fo r e s t .
Re s p e ct fu l l y s u bmi t t e d,
Te d S . Ow e ns an H. e
S u p e r v i s o r , Di s t r i ct 5 u p e r v i s o r , Di s t r i ct 1
At t ach me nt s
RESOLUTION No.
RESOLUTION ADOPTING THE TENETS PROVIDED BY THE
MEMORANDUM OF AGREEMENT BETWEEN THE
REGIONAL COUNCIL OF RURAL COUNTIES, THE
CALIFORNIA STATE ASSOCIATION OF COUNTIES, THE
BUREAU OF LAND MANAGEMENT AND THE U.S. FOREST
SERVICE
WHEREAS, Nevada County wishes to improve and enhance its working rel ationships with
the U.S. Forest Service (USFS) and the Bureau of Land Management (BLM); and
WHEREAS, Nevada County recogniz es the need for a communications framework to
ensure consistency within such working rel ationships; and
WHEREAS, Nevada County acknowl edges the util ity of the Memorandum of Agreement
(MOA) between the Regional Council of Rural Counties (RCRC), Cal ifornia State Association of
Counties (CSAC), the USFS, and the BLM in accompl ishing this goal ; and
WHEREAS, whil e the MOA is an additional tool that Nevada County can util iz e to
improve and enhance its rel ationship with the USFS and the BLM, the MOA in no way
j eopardiz es or otherwise infringes upon the current l egal rights of counties or the ex isting 1 ega1
obl igations of the USFS under the Pl anning Rul e and BLM under the Federal Land Pol icy and
Management Act to their l ocal government partners; and
WHEREAS, Nevada County bel ieves that the use of this MOA wil l improve/enhance the
ex isting rel ationship between it and the USFS/BLM and hop es that the cl arity and stabil ity that it
wil l bring to the communications between this county and this federal l and management entity
wil l benefit the peopl e and the communities within Nevada County
NOW, THEREFORE, be it hereby resol ved that the Board of Supervisors of Nevada
County:
1 . Adopts the tenets provided by the Memorandum of Agreement between RCRC,
CSAC, USFS, and BLM for util iz ation by Nevada County;
2. Hereby invokes the terms of the MOA with the Tahoe National Forest and the
Mother Lode fiel d office of the Bureau of Land Management; and
3. Designates [ individual , titl e ~or o_ sition~ as the point of contact between Nevada
County and the Tahoe National F'- orest and the Mother Lode fiel d office of the
Bureau of Land Management.
~~
California State Association of Counties
1100 I{ Street, Suite 101
Sacramento, CA 95814
~~g~p~an, ~
anuw+Crt DA
* ~~t~ ~~~nti~S
Regional Council of Rural Counties
1215 K Street, Suite 1. 6 50
Sacramento, CA 95814
CSAC/RCRC FLPMA 1982 Planning Final 2012
MOA 43 USC 1712 Rule Planning Rule
(Coordination) Section 219. 7 Section 219. 4
(Coordination) (Coordination)
Applies to U. S. Forest X X X
Service
Applies to BLM X X
Applies to all planning X X
processes with in th e
agency
Requires state/regional X
agency h ead to interface
directly with counties as
needed
Requires plans to be X X X X
made consistent with
county plans to th e
maximum extent ossible
Requires notification of X X
counties before th e public
scoping process begins
Requires notification of
X X
counties simultaneously
with th e public
Requires agencies to X X X X
review county plans and
policies for consistenc
Requires local federal X
managers to meet with
counties outside of
plannin processes
Requires local federal X X
managers to meet with
counties at th e beginning
of th e plannin rocess
Requires additional X X
meetings with counties
during th e planning
process
Requires th at th ose X
additional meetings be
separate from meetings
with th e general public
~~
Requires meetings w ith X
th e Board of Supervisors
at th eir request anytime
during pl anning processes
Requires agencies to X X X X
seek county input to h el p
resol ve concerns during
th e pl anning process
Requires agencies to X X
attempt to resol ve
inconsistencies w ith
count pl ans
Requires agencies to X
j ustif y f inal decisions
directl y to counties in
w ritin
For more inf ormation on th e Memorandum of Agreement betw een C al if ornia' s C ounties, th e
United States Forest Service, and th e Bureau of Land Management, pl ease contact Mel issa , ~
Wh ite at RC RC or Karen Keene at C SAC .
MEMORANDUM OF AGREEMENT (MOA)
AMONG
CALIFORNIA, USDI BUREAU OF L. . AND MANAGEMENT,
US FOREST SERVICE, PACIFIC SOUTHWEST REGION
AND THE
CALIFORNIA STATE ASSOCIATION OF COUNTIES and
REGIONAL COUNCIL OF RURAL COUNTIES,
REPRESENTING CALIFORNIA COUNTY GOVERNING BODIES
De f i ni t i o ns : As us e d i n t h i s M4A, t h e f o l l o w i ng t e rms s h al l be de f i ne d as s# at e d
be l o w :
"CSAC" me ans Cal i f o rni a St at e As s o c i at i o n ~ f Co unt i e s .
'RCRC" me ans Re g i o nal Co unc i l o f Rural Co unt i e s .
"Co unt y" me ans a c o unt y i n Cal i f o rni a t h at h as a nat i o nal f o re s t o r p ubl i c l and
admi ni s t e re d by t h e USDA Fo re s t Se rv i c e o r t h e Bure au o f Land Manag e me nt
w i t h i n i t s bo undary, and t h at e l e c t s t o p art i c i p at e i n t h i s MOA.
"USFSn me ans Re g i o n Fi v e , USDA Fo re s t Se rv i c e , and t h at p art o f Re g i o n Fo ur
i nc l udi ng i t s Nat i o nal Fo re s t s i n Cal i f o rni a.
"BI. M" me ans Cal i f o rni a, USDI Bure au o f Land Manag e me nt , i nc l udi ng i t s Di s t ri c t s
and Fi e l d Of f i c e s i n Cal i f o rni a.
Pre# ac e :
1 . Th e USFS and BLM, unde r t h e l aw s o f Co ng re s s , e x e c ut i v e o rde rs , and
f e de ral re g ul at i o ns are re s p o ns i bl e f o r t h e manag e me nt o f t h e f e de ral p ubl i c l ands ,
nat i o nal f o re s t s and t h e i r re s o urc e s . Th e USES and BLM h av e a re s p o ns rbi t i t y t o
s us t ai n- t h e h e al t h , di v e rs i t y, and p ro duc t i v i t y o f t h e s e f e de ral p ubl i c l ands and
nat i o nal f o re s t s f o r t h e us e and e njo yme nt o f p re s e nt and f ut ure g e ne rat i o ns .
2. CSAG and RCRC re p re s e nt al l o f Cal i f o rni a's 58 c o unt i e s ; w h i c h e nc o mp as s
l arg e amo unt s o f f e de ral l y h e l d l and. CSAC and. RCRC w o rk w i t h f e de ral and s t at e
g o v e rnme nt s ant i o t h e r s t ake h o l de rs t o i mp ro v e t h e abi l i t y o f c o unt y. g o v e rnme nt s t o
s e rv e Cal i f o rni a's c i t i z e ns e f f i c i e nt l y and e f f e c t i v e l y.
St at e me nt o f Purp o s e :
Th e USFS, BLM, and c o unt i e s s h are a l o ng p art ne rs h i p i n t h e manag e me nt o f
f e de ral p ubl i c l ands and nat i o nal f o re s t s i n Cal i f o rni a. Th e p urp o s e o f t h i s MOA i s t o
h e l p . i mp ro v e i nt e rag e nc y re l at i o ns h i p s by f ac i l i t at i ng e arl y and f re q ue nt
c o mmuni c at i o n be t w e e n t h e de f i ne d f e de ral ag e nc i e s and c o unt i e s t o f o s t e r a mo re
p r o d u c t i v e p a r t n e r s h i p t h a t r e s u l t s i n p o s i t i v e l a n d ma n a ge me n t d e c i s i o n s f o r a l l
p a r t i e s .
S p e c i f i c a l l y , t h i s MOA i s i n t e n d e d t o e s t a b l i s h e n h a n c e d mu t u a l c o mmu n i c a t i o n
b e t we e n t h e US FS , BLM, a n d c o u n t y go v e r n i n g b o d i e s t o a s s u r e c o n s i s t e n c y i n
p r o c e s s a n d o u t c o me s a mo n g a i l p a r t i e s . Th i s r e gu l a r , c o n s i s t e n t c o mmu n i c a t i o n i s
i n t e n d e d t o b u i l d p o s i t i v e wo r ki n g r e l a t i o n s h i p s ; ma xi mi ze t r u s t ; mi n i mi ze
mi s u n d e r s t a n d i n g a n d p o t e n t i a l c o n f l i c t s ; , a n d p r o d u c e a c t i o n s t h a t r e s u l t i n b e t t e r
c o n c l u s i o n s f o r C a l i f o r n i a , t h e r e b y e n h a n c i n g c o mmu n i t y s u p p o r t f o r t h o s e a c t i o n s .
I t i s a gr e e d t h a t wi t h t h e i mp l e me n t a t i o n o f . t h i s MOA;
A. Th e go v e r n i n g b o d y o f e a c h c o u n t y t h a t c h o o s e s t o p a r t i c i p a t e i n t h i s MOA s h a l l
d e s i gn a t e a c o u n t y c o n t a c t f o r t h e US FS a n d BLM. Th i s c o n t a c t c a n b e a
" p o s i t i o n " s u c h a s " C o u n t y P l a n n e r , " r a t h e r t h a n a s p e c i f i c i n d i v i d u a l . Th i s
a gr e e me n t i s o n l y i n e f f e c t f o r c o u n t i e s t h a t c h o o s e t o p a r t i c i p a t e b y o f f i c i a l l y
d e s i gn a t i n g a c o u n t y c o n t a c t .
B. Fo r e a c h p a r t i c i p a t i n g c o u n t y , f i h e US FS Re gi o n a l Fo r e s t e r s h a l l d e s i gn a t e a
US FS c o n t a c t f r o m e a c h f o r e s t t h a t c o n t a i n s l a n d wi t h i n t h a t c o u n t y . Th i s
c o n t a c t c a n b e a " p o s i t i o n " r a t h e r t h a n a s p e c i f i c i n d i v i d u a l .
C . Fo r e a c h p a r t i c i p a t i n g c o u n t y , t h e BLM S t a t e D i r e c t o r s h a l l d e s i gn a t e a BLM
c o n t a c t f r o m e a c h f i e l d o f f i c e t h a t c o n t a i n s l a n d wi t h i n t h a t c o u n t y . Th i s c o n t a c t
c a n b e a " p o s i t i o n " r a t h e r t h a n a s p e c i f i c i n d i v i d u a l .
D . Af t e r t h e s e d e s i gn a t i o n s h a v e b e e n f i n a l i ze d , wi t h i n e a c h c o u n t y t h e d e s i gn e e s
f r o m e a c h e n t i t y s h a h c o n v e n e a me e t i n g a t t h e r e qu e s t o f e i t h e r e n t i t y t o
d i s c u s s t h e MOA, a n d t h e p r o c e s s b y wh i c h i t wi l l b e i mp l e me n t e d i n t h a t
c o u n t y .
E. Th i s MOA i s a b e gi n n i n g p o i n t a n d i n d i v i d u a l c o u n t i e s a n d f e d e r a l a ge n c i e s ma y
a gr e e t o a d d i t i o n a l p r o c e s s e s a n d n o r ms t h a t wi l l e n h a n c e t h e i r c o mmu n i c a t i o n s
a n d u n d e r s t a n d i n g o f e a c h o t h e r ' s wo r k a n d b e e f f e c t i v e i n t h e i r p a r t i c u l a r a r e a .
F. Th e US FS Re gi o n a l Fo r e s# e r o r BLM S t a t e D i r e c t o r a n d c o u n t y go v e r n i n g
b o d i e s s h a l l c o n v e n e t o d i s c u s s a n d r e s o l v e i s s u e s r e l a t e d t o o v e r a l l l a n d
ma n a ge me n t i n C a l i f o r n i a a s n e e d e d .
I . THE US FS a n d BLM S HALL:
A. I n c l u d e t h e C o u n t y i n a n y p l a n n i n g p r o c e s s e s t o a s s u r e t h a t t h e C o u n t y ' s p l a n s
a n d p o l i c i e s a r e c o n s i d e r e d t h r o u gh o u t t h e p r o c e s s .
B. Re qu e s t t h e p a r t i c i p a t i o n o f t h e C o u n t y i n a n y p l a n n i n g p r o c e s s b e f o r e p u b l i c
s c o p i n g. Th e f e d e r a l ma n a ge r s wi l l ma i l a n u p d a t e d l i s t o f p o t e n t i a l p r o j e c t s t o
t h e c o u n t y d e s i gn a t e d c o n t a c t . C o u n t y p a r t i c i p a t i o n a t t h i s . s t a ge p r o v i d e s t h e
o p p o r t u n i t y f o r c o u n t y c o n c e r n s a n d i d e a s t o b e a c c o mmo d a t e d i n t h e
d e v e l o p me n t o f t h e p r o j e c t d e s c r i p t i o n p r i o r t o p u b l i c s c o p i n g. S u c h n o t i f i c a t i o n
2
s h a l l be t o t h e des igna t ed key co unt y co nt a ct , wh a wil l a dv is e t h e key f eder a l
co nt a ct r ega r ding des ir ed Co unt y p a r t icip a t io n in s uch p l a nning a ct iv it ies .
C. Under s t a nd t h a t t h e Co unt y Gener a l Pl a ns a nd o t h er a do p t ed p o l icies r ef l ect t h e
o bj ect iv es o f t h e Bo a r d o f Sup er v is o r s o n beh a l f o f t h e r es ident s o f t h e co unt y.
D. Meet wit h t h e Co unt y Bo a r d o f Sup er v is o r s a t it s r eques t o n a n a gr eed up o n
t ime f r a me t o up da t e a nd co nf er wit h t h e Co unt y o n up co ming p r o gr a ms ,
p r o j ect s a nd o t h er ma t t er s o f int er es t .
E. Ev a l ua t e wr it t en co mment s f r o m t h e Co unt y r ega r ding h o w p r o j ect p r o p o s a l s
a f f ect co unt y p l a ns a nd o t h er a do p t ed p o l icies , a nd wh er e co ns is t ent wit h
f eder a l l a ws , r egul a t io ns , p o l icies a nd a gencies o bj ect iv es , ma ke ev er y ef f o r k t o
wo r k wit h Co unt y o f f icia l s t o a ch iev e mut ua l l y a gr eea bl e r es ul t s , co ns is t ent wit h
t h e ident if ied co unt y p l a ns a nd o t h er a do p t ed p o l icies . I f t h e f eder a l ma na ger 's
decis io n is no t co ns is t ent wit h ident if ied co unt y p l a ns a nd o t h er a do p t ed p o l icies ,
t h en t h e ma na ger wil l no t if y t h e co unt y a nd do cument in wr it ing h o w co unt y
p l a ns , o t h er a da p t ed p o l icies , a nd inp ut wer e co ns ider ed, a nd wh y co ns is t ency
co ul d no t be a ch iev ed.
l l . THE COUNTY SHALL:
A. Pa r t icip a t e in r eques t s f o r inv o l v ement a t t h e ea r l ies t p a s s ibl e t ime, p r ef er a bl y
bef o r e p ubl ic s co p ing a nd ident if y co ncer ns , needs a nd r el ev a nt co unt y p l a ns
a nd o f ih er a do p t ed p o l icies in wr it ing.
B. W it h in t h e Co unt y's co ns t r a int s , ma ke a v a il a bl e s t a f f s up p o r t a t t h e f eder a l
ma na ger s ' r eques t t o enh a nce t h e a gencies ' int er dis cip l ina r y ca p a bil it y a s a
p a r t ner .
C. Pr o v ide wr it t en int er p r et a t io ns o f ger ma ne s ect io ns o f co unt y p l a ns a nd o t h er
a do p t ed p o l icies wh en t h e Co unt y t h inks a p r o p o s ed p r o j ect is inco ns is t ent .
D, Endea v o r t o p r o v ide wr it t en f eedba ck wit h s uf f icient s p ecif icit y t h a t t h e f ieder a l
ma na ger s a r e a bl e t o r es p o nd wit h p a r t icul a r it y. Addit io na l l y, t h e Co unt y wil l
a t t emp t t o p r o v ide a l t er na t iv e a p p r o a ch es t o p r o p o s ed p r o j ect s .
E. Meet wit h t h e f eder a l a gencies a t t h eir r eques t o n a n a gr eed up o n t ime f r a me.
F. Reques t t h e p a r t icip a t io n o f t h e f eder a l ma na ger s in a ny co unt y p l a nning
p r o ces s r el ev a nt t o t h e f eder a l a gencies , a nd co ns ider wr it t en inf o r ma t io n
r eceiv ed f r o m t h e BLM o r USFS dur ing Co unt y l a nd-us e a nd p r o j ect p l a nning
decis io ns .
G. Ma ke ev er y ef f o r t , co ns is t ent wit h s t a t e a nd co unt y p l a ns , ' p o l icies , l a ws ,
r egul a t io ns , a nd a gency go a l s , t o h a r mo nize co unt y l a nd-us e p l a nning decis io ns
wit h cur r ent USFS a nd BLM p l a ns a nd r egul a t io ns r ega r ding l a nds ma na ged by
USFS a nd BLM wit h in t h e co unt y bo unda r ies .
Limit a t io ns :
Th e USFS, BLM, a nd co unt y go v er ning bo dies r eco gnize t h a t t h is MOA is no t
int ended t o r ep l a ce p r es ent l y ex is t ing t ines o f co mmunica t io ns o r a l t er ex is t ing
r equir ed co mmunica t io ns , s uch a s co mmunica t io ns ma de p ur s ua nt t o s t a t e o r
f eder a l s t a t ut es o r r egul a t io ns , Res o ur ce Adv is o r y Co mmit t ees , f eder a l o r co unt y
3 ~
workgroups, and i nf orm al or f orm al pol i c y m eeti ngs between th e USFS ar BLM, and
CSAC, RCRC, or an i ndi v i dual c ounty .
Noth i ng i n th i s MOA sh al l req ui re th e USFS, BLM, CSAC, RCRC or an i ndi v i dual
c ounty to v i ol ate or i gnore any l aws, rul es, di rec ti v es, or oth er l egal req ui rem ents
i m posed by state or f ederal l aw.
Th i s MOA i s adopted to enh anc e c om m uni c ati on and worki ng re( ati ansh i ps between
th e USFS, BLM, and c ounti es.
P arti c i pati on i n Si m i l ar Ac ti v i ti es:
Th i s i nstrum ent i n na way restri c ts th e agenc i es or th e c ounti es f rom parti c i pati ng i n
si m i l ar ac ti v i ti es wi th oth er publ i c ar pri v ate agenc i es, organi z ati ons, and i ndi v i dual s.
Establ i sh m ent of Responsi bi l i ti es:
Th i s MOA i s not i ntended to, and does not c reate, any ri gh t, benef i t, or trust
responsi bi l i ty , substanti v e or proc edural , enf orc eabl e at l aw or eq ui ty . Th e parti es
sh al l m anage th ei r respec ti v e resourc es and ac ti v i ti es i n a separate and m utual l y
benef i c i al m anner to m eet th e purposes of th i s M( ~A. Noth i ng i n th e M( ~A
auth ori z es any af i th e parti es to obl i gate or transf er any th i ng a v al ue.
Ef f ec ti v e Daf e:
Th i s MOA bec om es ef f ec ti v e upon si gnature of al l parti es.
Term of Agreem ent:
Th i s MOA i s expec ted to c onti nue f or f i v e y ears f rom th e date of th e l ast si gnature,
af ter wh i c h i t wi l l be rev i ewed. I f al l parti es c onc ur, i t wi l l autom ati c al l y be renewed
f or an addi ti onal f i v e y ear term .
Th i s agreem ent i s nei th er a f i sc al nor a f unds obl i gati on doc um enf i . Any endeav or
to transf er any th i ng of v al ue i nv ol v i ng rei m bursem ent or c ontri buti on of f unds
between th e parti es to th i s agreem ent wi l l be h andl ed i n ac c ordanc e wi th appl i c abl e
l aws, regu{ ati ons, and proc edures i nc l udi ng th ose f or Gov ernm ent proc urem ent and
pri nti ng. Suc h endeav ors wi l l be ouf l i ned i n separate doc um ents th at sh al l be m ade
i n wri ti ng by representati v es of th e parti es and sh al l be i ndependentl y auth ori z ed by
appropri ate statutory auth ori ty . Th i s agreem ent doss not prov i de suc h auth ori ty .
Spec i f i c al l y , th i s agreem ent does no# establ i sh auth ori ty f or nonc om peti ti v e award to
th e c ooperator of any c ontrac t or oth er agreem ent.
Term i nati on:
0
~~
f
Any of t h e p a r t i e s , i n w r i t i ng , ma y t e r mi na t e t h e i ns t r u me nt i n w h ole , or i n p a r t , a t
a ny t i me b e for e t h e da t e of e x p i r a t i on.
Fr e e dom of I nfor ma t i on Act (FOI A, ~
Any i nfor ma t i on fu r ni s h e d t o t h e a g e nci e s u nde r t h i s i ns t r u me nt i s s u b j e ct t o t h e
Fr e e dom of I nfor ma t i on Act {5 U. S. C. 552 ) .
M odi fi ca t i on:
M odi fi ca t i ons w i t h i n t h e s cop e of t h e i ns t r u me nt s h a ll b e ma de b y mu t u a l cons e nt of
t h e p a r t i e s , b y t h e i s s u a nce of a w r i t t e n modi fi ca t i on, s i g ne d a nd da t e d b y a ll
p a r t i e s , p r i or t o a ny ch a ng e s b e i ng p e r for me d.
Au t h or i z e d R e p r e s e nt a t i v e s :
By s i g na t u r e b e low , t h e s i g na t or y o~ci a lly ce r t i fi e s t h a t t h e i ndi v i du a l li s t e d i n t h i s
docu e nt a s r e p r e s e nt a t i v e of t h e s i g na t or y i s a u t h or i z e d t o a ct i n t h e s i g na t or y' s
r e s p e ct i v e a r e a s for , Cna t t e r s r e la t e d t o fi h e de v e lop me nt of t h i s a g r e e me nt .
i r ~-
R ANDY M OOR E, R e g i ona l For e s t e r
U. S. For e s t Se r v i ce , P a ci fi c Sou t h w e s t F~e g i on
t ~,
J E . KENNA, St Di r e or
USDI u r e a u of La nd M a a g e me nt , Ca li for ni a St a t e
Offi ce
, ,
P R U' L M cI NTOSH, Ex e cu t i v e Di r e ct or
Ca li for ni a St a t e As s oci a t i on of Cou nt i e s
. G (~OFj ~TQ I ~; P r e s i de s #
i ona l, ~ou nci l of R u r a l Cou nt i e s
Da t e
. ' ~ Y' i . . /
~~. . . ' ~
a t e
I " y ~y
Da t e
. ~~3 ~.
Da e
5 ~~
R-5 FOREST SUPERVISORS,
DEPUTY FOREST SUPERVISORS &ASSISTANTS
NAME OFFICE
Angeles 01 Fax (626)821-6777
FS-Tom Contreras
DFS-Marty Dumpis
Asst: Lisa Lugo (626)574-5215
701 N. Santa Anita Ave, Arcadia 91006
Cleveland 02 Fax (858)673-6192
FS-Will Metz
Asst: La Sean Brown (858)674-2983
10845 Rancho Bernardo Rd.
Suite 200, San Diego 92127
Eldorado 03 Fax (530)621-5282
FS-Kathy Hardy
Asst: Laura French (530)621-5205
100 Forni Road, Placerville 95667
Ingo 04 Fax (760)873-2486
FS-Ed Armenta
Asst: Mirrisa Lizardi (760)873-2433
351 Pacu Lane, Suite 200, Sisho 93514
Klamath OS Fax (530)841-4571
FS-Patty Grantham
DFS-Chris Frisbee
Asst: Terrie Sabato (530)841-4500
1711 S. Main Street, Yreka 96097
Lassen 06 Fax (530)252-6463
FS-Jerry Sird
Asst: Paula Dante (530)252-6602
2550 Riverside Drive, Susanville 96130
Los Padres 07 Fax (805)961-5755
FS-Peggy Hernandez
DFS-Ken Heffner
Asst: Jane Childers (805)961-5733
6755 Hollister Ave, Ste 150, Goleta 93117
Mendocino OS Fax (530)934-1174
FS-Sherry Tune
Asst: Vacant (530)934-1101
825 North Humboldt Ave, Willows 95988
Modoc 09 Fax (530)233-8719
FS-Kimberly Anderson
Asst: Debby Yamagiwa (530)233-8702
800 West 12" ' Street, Alturas 96101
Six RiveYS 10 Fax (707)441-3598
FS-Tyrone Kelley
DFS-Mery George
Asst: Sheree Lampley (707)441-3517
1330 Bayshore Way, Eureka 95501
~~
Plunas11 Fax (530)283-7717
FS-Earl W. Ford
DFS-Laurence Crabtree
Asst: Katie Martens (530)283-7810
159 Lawrence Street, Quinc 95971
San B erii~ rclino l2 Fax (909)383-5504
FS-Jody Noiron
DFS-Tom G illett
Asst: Tahja Pino (909)382-2604
602 South Tippecanoe Avenue
San B ernardino 92408
Sequoia 13 Fax (559)781-4744
FS-Kevin Elliott
Asst: Maureen Santos (559)784-1500x1111
1839 S. Newcomb St, Porterville 93257
Shasta-Ti~ inity 14 (530)226-2475
FS-Sharon Heywood
DFS-Alan Olson
Asst: Renee Maggio (530)226-2522
3644 Avtech Parkwa , Reddin 96002
Sie~ ra 1 S Fax (559)294-4861
FS-Dean G ould-Acting
Asst: B arbara Fleming (559)297-0706x4801
1600 Tollhouse Road, Clovis 93611
Stanislaus 16 Fax (209)532-5265
FS-Susan Skalski
DFS-Tina Welch
Asst: Shandy B earden (209)532-3671 x232
19777 G reenle Road, Sonora 95370
Tahoe 17Fax (530)478-6109
FS-Tom Quinn
DFS-Eli Ilano
Asst: Monique B luvas (530)478-6202
631 Co ote Street, Nevada Ci 95959
Lake Tahoe B asin 19 Fax (530)543-2739
FS-Nancy G ibson
DFS-Jeff Marsolais
Asst: Arla Hains (530)543-2773
35 College Drive, S. Lake Tahoe 96150
Bureau of Land Management J uri s di c ti on
C al i forni a S tate O ffi c e
2800 C ottage Way, S ui te W1623, S ac ramento, C A 95825-1886
J ames G.Kenna, S tate D i rec tor; Angi e Lara, As s oc i ate S tate D i rec tor
I nformati on Ac c es s C enter 916/978-4400
www.bl m.gov/c al i forni a
D el
` te
i ~
Northern
S i s ki yu _
Mod ..
~ :
; ,~ Northern C al i forni a D i s tri c t
- 355 Hems ted D ri ve
Reddi ng, C A 96002
C al i fo` ri i ~ ~ . S t
-~ '' ~ .
' "~
530/224-2160
Humbol dt
T ri ni i y~ ~ S has tn L ~ g
Nanc y Haug, D i s tri c t Manager
~ ~
~ ~ ,~ . l i ~ M1 O Arc ata F i el d O ffi c e ~ 3 Al turas F i el d O ffi c e
~ r
T
~ ~ ~ ~
r.~
D i s tri c t P ~ U ~ nft}
1695 Hei ndon Road 708 W. 12th S treet
Arc ata, C A 95521-4573 Al turas , C A 96101
~ y ' 707/825-2300 530/233-4666
Mendooi t~ Gi enn dune ~ ~ ~
S i ena
L nda Rous h, F i el d Mana er
y g
T i m Burke, F i el d Mana er
g
Legend
BLM P ubl i c Lands
~ i vad QReddi ng F i el d O ffi c e O S urp ri s e F i el d O ffi c e
~ C ol us a Yuba
Lak
./P l ac er
C entral
355 Hems ted D ri ve
Reddi ng, C A 96002
P .O . Box 460
~ ~ D i s tri c t Boundary 602 C res s l er S treet
F i el d O ffi c e Boundary
uh r
yol o ~ ~ 1 D urado ~
~ '
530/224-2100 C edarvi l l e, C A 96104
C ounty Boundary
S anoma a amenS o
~ l ~ ~ ~ "
J enni fer Mata, F i etd Manager 530/279-6101
Nap , ; ~
Al l en Bol l s c hwei l er, F i el d Manager
S tate O ffi c e
'
s ~ ,~ run
~ ol ~ no
~ m
QEagl e Lake F i el d O ffi c e
< ` al n; ~ orr
tari ti d ~
t'onl r+ i 1'u.> I i nnnr
2950 Ri vers i de D ri ve
S an < o; i a ~ 00~ ~ ""'
C al i forni a
y S us anvi l l e, C A 96130
F ranc i s
s s o~ as ~ -oas 6
C entral C al i forni a D i s tri c t ": ~ ` """~ ` ,~ ; 1
'S i g"'~ ,' #~ i 'O"" '' Ken C ol l um, F i el d Manager
2800 C ottage Way, S ui te W1623 '~ ~ ` O 5,~ i N
+ S ac ramento, C A 95825-1886 t tarn tvtc ,c vd
ti tnd~ ra ~
916/978-4626 ` ~ ~ ~ ~ ~ ~
~ '
~ `
~ , Es te S ti fel , D i s tri c t Manager ` ' '
6O i J ki ah F i el d O ffi c e
S an e
-~ ,,,; t~ D i s tri c t ~ ' ~ ~
~ i _ ~ ~
2550 N. S tate S treet
i J ki ah, C A 95482 ti l ~ ~ mc r~ y ~ t~ :
'C i i i arc ~
C a~ l i farni a
707/468-4000 :Ki ng, (p t,
Ri c h Bums , F i el d Manager
O Hol l i s ter F i el d O ffi c e << L'' '
20 Hami l ton C ourt S '"' ~ ~ "'s .
O hi tp o '~
'> Kc ri i .{.
Hol l i s ter, C A 95023
831/630-5000 '- "~ "~ "` ~ "1O
Ri c k C oop er, F i el d Manager
8~ Mother Lode F i el d O ffi c e
5152 Hi l l s dal e C i rc l e
5~ ,~ ,< < ~ A~ rt~ a~ a ~ ~ ~ . .~ i ,
'~ ,_ ~ ~
va,i ur~ ~
.........I 'N'~
El D orado Hi l l s , C A 95762
916/941-3101 L.~ s Augc l es a
Wi l l i am Hai gh, F i el d Manager
C al i forni a D es ert D i s tri c t
~ ~
.,.
O Bi s hop F i el d O ffi c e
22835 C al l e S an J uan D e Los Lagos ~ ~ AT ~ ~ t ~
; . ,
.~ ~ ~ ~ a~ ~ j d,.
351 P ac u Lane, S ui te 100
Moreno V al l ey, C A 92553
D I S tI 'I C t
Bi s hop , C A 93514
951/697-5200
760/872-5000
T eri Raml , D i s tri c t Manager _ ~ w,
Bernadette Lovato, F i el d Manager S ~ "'
1 ~ Needl es F i el d O ffi c e
~ '~ ~ " ~ 17j 3e
10
l 1 Ri dgec res t F i el d O ffi c e 1303 S . Hi ghway 95 - 1~ ~
gakers fi el d F i el d O ffi c e
300 S . Ri c hmond Road Needl es , C A 92363 +
3801 P egas us D ri ve
Ri dgec res t, C A 93555 760/326-7000
Bakers fi el d, C A 93308
760/384-5400 Rus ty Lee, F i el d Manager
661/391-6000
T i m S mi th, F i el d Manager
vac ant, F i el d Manager
14 P al m S p ri ngs-S outh C oas t
l ~ 2 Bars tow F i el d O ffi c e F i el d O ffi c e 15 El C entro F i el d O ffi c e
2601 Bars tow Road 1201 Bi rd C enter D ri ve 1661 S . 4th S treet
Bars tow, C A 9231 I P al m S p ri ngs , C A 92262 El C entro, C A 92243
760/252-6000 760/833-7100 760/337-4400
V ac ant, F i el d Manager J ohn Kal i s h, F i el d Manager Margaret Goodro, F i el d Manager
Mar 2012
/~
Bureau of Land Management C al i forni a C ounti es by F i el d Offi ces
Northern C al i forni a D i stri ct -Nancy Hagh, D i stri ct Manager
Al turas F i el d Offi ce -Ti m Burke, F i el d Manager
C ounti es: Lassen, Modoc, S hasta, S i ski you
Arcata F i el d Offi ce Lynda Roush, F i el d Manager
C ounti es: D el Norte, Humbol dt, Mendoci no, Tri ni ty
Eagl e Lake F i el d Offi ce Ken C ol l um, F i el d Manager
C ounti es: Lassen, Nevada, Pl umas, S i erra
Reddi ng F i el d Offi ce J enni fer Mata, F i el d Manager
C ounti es: Butte, S hasta, S i ski you, Tehama, Tri ni ty
S urpri se F i el d Offi ce Ti m Burke, Acti ng F i el d Manager
C ounti es: Lassen, Modoc
C entral C al i forni a D i stri ct Este S ti fel , D i stri ct Manager
Bakersfi el d F i el d Offi ce Ti m S mi th, F i el d Manager
C ounti es: F resno, Inyo, Kem, Ki ngs, Madera, Monterey, S an Lui s Obi spo, S anta Barbara, Tul are, Ventura
Bi shop F i el d Offi ce Bernadette Lovato, F i el d Manager
C ounti es: Inyo, Mono
Hol l i ster F i el d Offi ce Ri ck C ooper, F i el d Manager
C ounti es: Al ameda, C ontra C osta, F resno, Merced, S an Beni to, S an F ranci sco, S an J oaq ui n,
S an Mateo, S anta C l ara, S anta C ruz, S tani sl aus
Mother Lode F i el d Offi ce Bi l l Hai gh, F i el d Manager
C ounti es: Al pi ne, Amador, C al averas, C ol usa, El D orado, Mari posa, Merced, Nevada, Pl acer, S acramento, S an
J oaq ui n, S tani sl aus, S utter, Tuol umne, Yuba
Uki ah F i el d Offi ce Ri ch Burns, F i el d Manager
C ounti es: C ol usa, Gl enn, Lake, Mari n, Mendoci no, Napa, S ol aro, S onoma, Yol o
C al i forni a D esert D i stri ct Teri Raml , D i stri ct Manager
Barstow F i el d Offi ce Mi ckey Qui l l man, Acti ng F i el d Manager
C ounti es: Inyo, Ri versi de, S an Bernardi no
El C entro F i el d Offi ce Margaret Goodro, F i el d Manager
C ounti es: Imperi al , S an D i ego
Needl es F i el d Offi ce Rusty Lee, F i el d Manager
C ounty: S an Bernardi no
hal m S pri ngs F i el d Offi ce J ohn Kal i sh, F i el d Manager
C ounti es: Los Angel es, Orange, Ri versi de, S an Bernardi no, S an D i ego
Ri dgecrest F i el d Offi ce Mi chael Rei l and, Acti ng F i el d Manager
C ounti es: Inyo, Kern, Los Angel es, Mono, S an Bernardi no
/
As of J ul y 6 , 2012
COUNTY OF NEVADA
~D
950 Maidu Ave. AgertcyDirector Telephone (530) 265-1627
Nevada City, Calif ornia 95959 J ef f rey S. Brow~a, MPH, MSW Fax (530) 265-2295
Department Directors
Michael Heggarty, MFT, Behavioral Health
Tex Ritter, J D, Child Support Services &Collections
Karen Milman, MD, MPH, Pub lic Heaith
Katy Eck ert, MBA, Interim Social Services
OCt:, ~~.i i , ~.O 1 Z
Honorab le Board of Supervis ors
950 Maidu Avenue
SUBJ ECT: Conduct Pub lic Hearing to accept pub lic comment on the Community Development Block Grant
(CDBG) Economic Development Planning and Technical As s is tance Grant #09-PTAE-6306 entitled
"Economic Development Over The Counter (OTC) Application Preparation".
RECOMMENDATION:
FUNDING: N/A
Approve the attached Res olution.
BACKGROUND: On May 25, 2010, with Res olution #10-213, the Board of Supervis ors approved contract
#09-PTAE-6306 with Department of Hous ing and Community Development (HCD) in the amount of $35, 000.
The $35, 000 f rom this grant was to b e us ed to produce "Economic Development Over The Counter (OTC) Loan
Application Preparation" activities and report.
The CDBG Program req uires that a pub lic hearing mus t b e held to dis cus s the accomplis hments of this grant
and produce a f inal product. During the term of this contract, there were no OTC applications s ub mitted,
theref ore, there is no f inal product to b e approved. The Board is req ues ted to s olicit pub lic comment on the
Grant and approve the Res olution that will b egin the clos eout proces s f or CDBG grant # 09-PTAE-6306.
Pleas e contact me if any additional inf ormation is req uired.
Res pectf ully s ub mitted,
, ,
~,
i -, ;
"~ ~ ' ~ 1
~ef f rery 5, .~~rown, Director
RESOLUTION No.
RESOLUTION ACCEPTING PUBLIC COMMENT ON THE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ECONOMIC DEVELOPMENT PLANNING AND TECHNICAL
ASSISTANCE GRANT NO. 09-PTAE-6306 ENTITLED
"ECONOMIC DEVELOPMENT OVER THE COUNTER (OTC)
APPLICATION PREPARATION"
WHEREAS t h e Count y of Ne vada r e c e i ve d a CDBG Ec onomi c De ve lopme nt Planni ng
and Te c h ni c al As s i s t anc e Gr ant awar d i n May, 2010 i n t h e amount of $35,000 t o s uppor t
Ec onomi c De ve lopme nt Ove r Th e Count e r b us i ne s s loan de ve lopme nt appli c at i on; and
WHEREAS Th e CDBG pr ogr am r e q ui r e s an ope n Pub li c He ar i ng ac c e pt i ng pub li c
c omme nt on t h e CDBG Ec onomi c De ve lopme nt Planni ng and Te c h ni c al As s i s t anc e gr ant No. 09-
PTAE-6306; and
NOW THEREFORE BE RESOLVED t h at t h e Boar d of Supe r vi s or s , of t h e Count y of
Ne vada, St at e of Cali for ni a ac c e pt s pub li c c omme nt on t h e gr ant t i t le d "Ec onomi c De ve lopme nt
Ove r Th e Count e r Appli c at i on Pr e par at i on" and s h all s ub mi t s ai d c omme nt s t o t h e St at e CDBG
Pr ogr am for fi nal appr oval of t h i s gr ant .
2

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