Table of Contents

Contents

Chapter 1: Introduction .........................................................................................................................................1–i

1.1 Overview of SSCR...............................................................................................1–1
1.1.1 SSCR Objectives .........................................................................................1–1
1.1.2 SSCR Benefits.............................................................................................1–2
1.2 Compliance .........................................................................................................1–2
1.2.1 School Notification ......................................................................................1–3
1.3 How to Use This Guide.........................................................................................1–3
1.3.1 Guide Contents............................................................................................1–3
1.3.2 Addenda to This Guide .................................................................................1–4
1.3.3 Typographical Conventions ...........................................................................1–6

Chapter 2: The SSCR Process ...............................................................................................................................2–i

2.1 The SSCR Cycle ..................................................................................................2–1
2.1.1 School Processing—A Closer Look ...............................................................2–2
2.1.2 Matching Student Records ............................................................................2–3
2.1.3 Updating Student Information........................................................................2–3
2.1.4 Returning the SSCR Roster File as the Submittal File .......................................2–4
2.1.5 SSCR Submittal File Processing and High-Level Edits ......................................2–4
2.2 SSCR Data Transmission Overview .......................................................................2–6
2.2.1 The Title IV WAN Store-and-Forward Facility................................................2–7
2.2.2 Using a Servicer ..........................................................................................2–9
2.3 Scheduling SSCR Cycles ......................................................................................2–9
2.3.1 Guidelines ................................................................................................. 2–10
2.3.2 Recommendations...................................................................................... 2–10
2.3.2.1 Processing the SSCR via EDExpress.................................................... 2–10
2.3.2.2 Message Classes ................................................................................ 2–10

Chapter 3: Building the Submittal and Error Correction Files........................................................................3–i

3.1 Receiving the SSCR Roster File .............................................................................3–1
3.2 Matching the Student Records ...............................................................................3–1
3.3 Reading and Updating the SSCR Roster File ............................................................3–2
3.4 Editing the Completed SSCR File ...........................................................................3–5
3.5 Sending the SSCR Submittal File............................................................................3–5
3.5.1 Sending the Submittal File via Title IV WAN....................................................3–6
3.6 Error Notification and Correction...........................................................................3–6
Chapter 4: SSCR Record Layouts.........................................................................................................................4–i
4.1 Record Layout Specifications ................................................................................4–1
4.1.1 SSCR Roster File or Submittal File Header Record...........................................4–3
4.1.2 SSCR Roster File or Submittal File Detail Record ............................................4–8
4.1.3 SSCR Roster File or Submittal File Trailer Record ......................................... 4–26
4.2 Enrollment Status Codes ..................................................................................... 4–28

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4.3 Error Codes....................................................................................................... 4–29

4.4 Error Checking .................................................................................................. 4–31
4.4.1 Header Record........................................................................................... 4–31
4.4.2 Detail Record ............................................................................................ 4–32
4.4.3 Trailer Record ........................................................................................... 4–33
Chapter 5: Using the NSLDS Web SSCR Functions ..........................................................................................5–i
5.1 Overview of NSLDS on the Web Site.....................................................................5–1
5.1.1 Purposes of Web Processing.........................................................................5–1
5.1.2 Internet Access ...........................................................................................5–1
5.1.3 NSLDS Web Logon .....................................................................................5–1
5.1.3.1 Successful Log on to NSLDS Web Site..................................................5–3
5.2 Updating Student Enrollment Data..........................................................................5–4
5.2.1 Display Student ...........................................................................................5–5
5.2.2 Update Enrollment Data ................................................................................5–6
5.3 SSCR Cycle Selection...........................................................................................5–6

Chapter 6: The Users of SSCR Data .....................................................................................................................6–i

6.1 Who Uses SSCR Data?.........................................................................................6–1
6.2 How is SSCR Data Used? .....................................................................................6–1
6.3 Linking SSCRs to the GA......................................................................................6–1
6.4 Identifier Changes Proposed by Schools .................................................................6–2

Chapter 7: Problem Resolution ............................................................................................................................7–i

7.1 HELP! When You Need It.....................................................................................7–1
7.1.1 Using This Guide .........................................................................................7–1
7.1.2 NSLDS Customer Service Center ..................................................................7–1
7.2 Solutions to Common Problems.............................................................................7–2

Chapter 8: Overview of NSLDS .............................................................................................................................8–i

8.1 Sources of Information.........................................................................................8–1
8.2 Functions ............................................................................................................8–1
8.2.1 Prescreening for Title IV Aid Eligibility...........................................................8–2
8.2.2 Default Rate Calculations ..............................................................................8–2
8.2.3 Monitoring GA and Lender Billings for Reasonability........................................8–3
8.2.4 Support Research Studies and Policy Development..........................................8–3
8.2.5 ED Budget Analysis and Development ............................................................8–3
8.2.6 Audit and Program Review Planning ..............................................................8–3
8.2.7 Assessment of FFEL Program Administration by GAs, Schools, and Lenders.....8–4
8.2.8 Refund/Cancellation Support .........................................................................8–4
8.2.9 Borrower/Loan Tracking ..............................................................................8–4
8.2.10 Student Status Confirmation Report (SSCR) .................................................8–4
8.2.11 Financial Aid Transcript (FAT)....................................................................8–4
8.2.12 Credit Reform Act (CRA) Support ...............................................................8–5
8.2.13 Organizational Contacts ..............................................................................8–5
8.2.14 Aid Overpayments......................................................................................8–5

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Chapter 9: Questions and Answers About SSCR...............................................................................................9–i

9.1 Using Servicers....................................................................................................9–1
9.2 EDExpress ..........................................................................................................9–1
9.3 Scheduling SSCR Cycles ......................................................................................9–2
9.4 SSCR Processing.................................................................................................9–3
9.5 Updating SSCR Roster Files ..................................................................................9–4
9.6 GAs and SSCR ....................................................................................................9–6

Glossary

Index

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Figures

Figure 1–1, Typographical Conventions............................................................................ 1–6

Figure 2–1, SSCR Cycle—School Phase .......................................................................... 2–5
Figure 2–2, SSCR Cycle—Data Provider Phase................................................................. 2–6
Figure 2–3, Store-and-Forward Facility............................................................................ 2–8
Figure 3–1, Data Reporting and Changes over Cycles ........................................................ 3–5
Figure 4–1, Enrollment Status Codes...............................................................................4–29
Figure 4–2, Error Codes and Messages ...........................................................................4–31
Figure 5–1, NSLDS Web Page Logon Screen ................................................................... 5–2
Figure 5–2, NSLDS Privacy Act Disclosure Statement and Monitoring Notice...................... 5–3
Figure 5–3, NSLDS Menu Screen.................................................................................... 5–4
Figure 5–4, Enrollment Update Screen.............................................................................. 5–5
Figure 5–5, SSCR Cycle Selection Screen ........................................................................ 5–6
Figure 7–1, Solutions to Common Problems ..................................................................... 7–3

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