Professional Documents
Culture Documents
and Descriptions
Introduction
This section provides a table to help you interpret the various edit codes
that are used and their related comments. The information is grouped
according to the following column headings:
• Edit Code – the number that is assigned if the edit condition(s) is met.
This column also lists one of the three edit types. They are:
W Warning and/or Corrected
E Rejected
D Duplicate
• Message – the explanation that displays for the prescribed edit
condition.
• Condition and Action – a description of the situation that caused the
edit and the action taken either to resolve it and/or to notify the school
of the potential error.
• What It Means –further explanation of the message in an effort to
make the cause of the edit clearer.
• How to Fix It – what the user must do to resolve the mistaken
condition.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-1
The following comparison operators are used in performing these edits:
Equals =
Less than <
Greater than >
Less than or equal to <=
Greater than or equal to >=
Not equal to <>
A parameter value that can @
be changed between
cycles, this is the data that
comes from the
ALGORITHM and
AWARD YEAR tables and
can be made year-specific.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-2
Batch Edit/Reject Codes
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
201 “Missing/ If ANY of the following Occurs when there is no Resubmit the batch with a
E Mismatched Grant are true: Grant Batch Header, when new batch number in the
Batch Header” • Grant Batch Header the Batch Number in the Grant Batch Header and
Record is missing header and trailer do not Trailer.
• Batch Number in match, or when the *****
Header Record does “GRANT HDR” is EDExpress:
not match Batch misspelled or not in Regenerate the batch and
Number in Trailer uppercase. export again. If problem
• Literal “GRANT still occurs, contact CPS
HDR” is misspelled or Customer Service.
not all uppercase
REJECT BATCH
Set edit code 201
202 “Missing/ If ANY of the following Occurs when there is no Resubmit the batch with a
E Mismatched Grant are true: Grant Batch Trailer, when new batch number in the
Batch Trailer” • Grant Batch Trailer the Batch Number in the Grant Batch Header and
Record is missing header and trailer do not Trailer.
• Batch Number in match or when the Verify “TLR” is spelled
Trailer Record does “GRANT TLR” is correctly.
not match Batch misspelled or not in *****
Number in Header uppercase. EDExpress:
• Literal “GRANT Regenerate the batch and
TLR” is misspelled or export again. If problem
not all uppercase still occurs, contact CPS
Customer Service.
REJECT BATCH
Set edit code 202
203 “Duplicate Grant If the Batch Number Occurs when the Batch Resubmit the batch with a
E Batch Header” already exists on the Number has been used new Batch Number in the
database before either with the same Grant Batch Header and
batch or a different batch. Trailer.
REJECT BATCH
Set edit code 203 EDExpress:
First verify that you have
not sent in a duplicate
batch by opening a student
record with this Batch ID.
If the batch is NOT
acknowledged, regenerate
the batch and export again.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-3
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
206 “Data Record If Data Record Length is Occurs when the record Resubmit the batch with a
E Length must be nonnumeric length in the Grant Batch new batch number in the
numeric” Header and Trailer is Grant Batch Header and
REJECT BATCH missing or has a Trailer and the correct
Set edit code 206 nonnumeric character. record length.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
207 “Reported Number If reported number of Occurs when the Reported Resubmit the batch with a
E of Records must be records is nonnumeric number of records in the new batch number in the
numeric” Grant Batch Trailer is Grant Batch Header and
REJECT BATCH missing or has a Trailer and the correct
Set edit code 207 nonnumeric character. number of records.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
208 “Reported Total of If Reported Total of Batch Occurs when the dollar Resubmit the batch with a
E Batch must be in the Trailer record is Total of the Batch is either new batch number in the
numeric” nonnumeric missing or has a Grant Batch Header and
nonnumeric character. Trailer and a new Reported
Total of Batch in the Grant
REJECT BATCH Batch Trailer.
Set edit code 208 *****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-4
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
209 “Invalid/Missing If Batch Number does not Occurs when: Resubmit the batch with a
E Batch Number” have a length of 26 • the batch number is new Batch Number in the
missing, Grant Batch Header and
REJECT BATCH • is not the proper Trailer.
Set edit code 209 length of 26 *****
characters, or EDExpress:
• is not properly Regenerate the batch and
formatted. export again. If problem
still occurs, contact CPS
Customer Service.
210 “Year must be If ANY of the following Occurs when the year is Correct the award year and
E numeric” are true: missing or nonnumeric. resubmit the batch with a
• Positions 3 to 6 of the new Batch Number in the
Batch ID are Grant Batch Header and
nonnumeric Trailer.
• Positions 3 to 6 of the *****
Batch ID do not equal EDExpress:
a valid Award Year @ Regenerate the batch and
export again. If problem
REJECT BATCH still occurs, contact CPS
Set edit code 210 Customer Service.
211 “Pell ID must be If Positions 7 to 12 of the Occurs when the Pell ID is Resubmit the batch with a
E numeric” Batch ID are nonnumeric missing or nonnumeric. new Batch Number in the
Grant Batch Header and
REJECT BATCH Trailer and also correct or
Set edit code 211 include the Reporting
Campus Pell ID in the
Batch Number.
*****
EDExpress:
Verify that the correct
Reporting Campus Code is
displayed in the export
screen. If so, regenerate
the batch and export again.
If problem still occurs,
contact CPS Customer
Service.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-5
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
212 “Pell ID invalid or If Pell ID is not found in If Pell ID is incorrect or Resubmit the batch with a
E not found” the institution table missing, the batch can not new Batch Number in the
be returned to the school. Grant Batch Header and
REJECT BATCH Trailer and also correct or
Set edit code 212 include the Reporting
Campus Pell ID in the
Batch Number.
*****
EDExpress:
First verify you have
created your student
records using the correct
Reporting/Attended
Campus Codes. If yes,
regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
213 “Creation date must If ANY of the following Occurs if date is missing Correct the date in the
E be numeric” are true: or nonnumeric. Batch Number and
• Positions 13 – 14 of resubmit the batch with a
the Batch ID do not new Batch Number in the
equal 19 or Grant Batch Header and
20(century) Trailer.
• Positions 15 – 16 of *****
the Batch ID do not EDExpress:
equal 00 to 99 (year) Regenerate the batch and
• Positions 17 – 18 of export again. If problem
the Batch ID do not still occurs, contact CPS
equal 01 to 12 Customer Service.
(month)
• Positions 19 – 20 of
the Batch ID do not
equal 01 to 31(day),
based on the Month
value
REJECT BATCH
Set edit code 213
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-6
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
214 “Creation time If ANY of the following Occurs if time is missing Correct the time in the
E invalid” are true: or nonnumeric. Batch Number and
• Positions 21 – 22 of resubmit the batch with a
the Batch ID do not new Batch Number in the
equal 00 to 23 (hours) Grant Batch Header and
• Positions 23 – 24 of Trailer.
the Batch ID do not *****
equal 00 to 59 EDExpress:
(minutes) Regenerate the batch and
• Positions 25 - 26 of export again. If problem
the Batch ID do not still occurs, contact CPS
equal 00 to 59 Customer Service.
(seconds)
REJECT BATCH
Set edit code 214
215 “Batch Type If Batch Type is not valid Occurs if record type is Correct the batch type code
E Invalid” for the award year @ in invalid or missing. and resubmit with a new
the Batch ID of the Batch Number in the Grant
incoming record Batch Header and Trailer.
*****
REJECT BATCH EDExpress:
Set edit code 215 Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
216 “Grantee DUNS If ALL of the following Occurs if “Grantee DUNS Warning Message – No
W does not match the are true: Number Does Not Match” Correction Necessary.
institution’s • DUNS Number is for award years 2000-2001
Reporting Pell ID in nonblank and prior. It is reserved EDExpress: N/A
Batch Number for • DUNS Number is not for future use as of Award
Award Years prior assigned to that Year 2001-2002.
to 2001-2002” Reporting Campus
(position 46-51)
• Award Year portion of
batch number <=2001
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-7
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
217 “Discrepancy The Record Length on the Occurs when the Grant Review Grant Batch
E between different header record does not Batch Header detail Header and Trailer and
records with match the Record Length information does not correct any discrepancies.
identical batch on the trailer record match the Grant Batch *****
number” Trailer detail information EDExpress:
REJECT BATCH for a batch. Regenerate the batch and
Set edit code 217 export again. If problem
still occurs, contact CPS
Customer Service.
218 “Reported Number The “Reported Number of Occurs when the reported Warning message – no
W of Records does not Records” in the Trailer Number of Records does correction necessary.
equal count of detail does not equal the actual not match the actual total *****
records” number of detail records in of records received. EDExpress:
the batch Contact CPS Customer
Service.
Set edit code 218
219 “Total of Batch does The “Reported Total of Occurs when the reported Warning message – no
W not equal computed Batch” in the Trailer does Total of Batch does not correction necessary.
total of detail record not equal the actual total of match the actual total of *****
amounts” the batch batch. EDExpress:
Contact CPS Customer
If Type is #O: Service.
• Use Origination
Award to determine
the total of the batch
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-8
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
221 “Reporting Campus The Institution’s Campus Occurs when the Pell ID Change the branch campus
E Pell Institution ID is Type is 3 (School is a Non- number in Grant Batch Pell ID to the Reporting
a branch” funded Branch campus) Header is a branch Campus Pell ID number.
campus. If there is no other campus
REJECT BATCH ID number, contact the
Set edit code 221 Federal Pell Grant Hotline.
*****
EDExpress:
Verify records were created
under the correct
Reporting/Attended
Campus codes. If not,
delete records and recreate
them under the correct
codes. If they are under
the correct codes,
regenerate the batch and
export again.
222 “School is currently The Institution’s Eligible Occurs when the Pell ID in Warning message, contact
W ineligible upon Flag is < > “Y” the Grant Batch Header is Federal Pell Grant Hotline.
receipt of batch at ineligible. *****
the Pell Processor” Set edit code 222 EDExpress:
Verify the correct
Reporting/Attended
campus IDs are defined in
setup. If they are, then
contact Federal Pell Grant
Hotline.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-9
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
224 “Invalid Message If the message class does Occurs when wrong Resubmit the batch with a
E Class” not exist on the database message class is selected new Batch Number in the
by the user when Grant Batch Header and
REJECT BATCH submitting a batch through Trailer and send in the
Set edit code 224 TIVWAN. correct TIVWAN message
class.
OR *****
When Non-Express users EDExpress:
assign an incorrect Retransmit the batch in
message class name to the EDconn32, making sure to
batch. select the appropriate
message class.
225 “Data Record If Data Record Length is Occurs when wrong Resubmit the batch with a
E Length is not valid not valid for message class message class is selected new Batch Number in the
for Message Class” by the user when Grant Batch Header and
REJECT BATCH submitting a batch through Trailer and send in the
Set edit code 225 TIVWAN. correct TIVWAN message
class.
*****
EDExpress:
Retransmit the batch in
EDconn32, making sure to
select the appropriate
message class.
226 “Batch type code in If Batch type code in Batch Occurs when wrong Resubmit the batch with a
E Batch Number must Number is not equal to message class is selected new Batch Number in the
equal record type record type for Message by the user when Grant Batch Header and
for Message Class” Class submitting a batch through Trailer and send in the
TIVWAN. correct TIVWAN message
REJECT BATCH class.
Set edit code 226 OR *****
Occurs when a non- EDExpress:
Express User assigns the Regenerate the batch and
wrong batch type code in export again.
the Batch ID.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-10
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
227 “Batch Create Date If the Batch Create Date is Occurs when a future date Resubmit the batch with a
E is greater than greater than current system is entered in the Batch new Batch Number in the
current system date” date Number or when the date Grant Batch Header and
on the PC that batch was Trailer and a corrected
REJECT BATCH created has a future date. date.
Set edit code 227 Verify the date on your PC
is current and correct.
*****
EDExpress:
If the date on your PC is
current and correct,
regenerate the batch and
export again.
228 “Batch Number If the Message Class is not Occurs when the Award Verify the batch was
E indicates you have valid for the Award Year Year in the Batch Number created with software for
included a batch @ in the Batch ID of the is incorrect. the correct award year or if
with data from a incoming record the wrong Award Year was
different Award entered in error.
Year” REJECT BATCH Resubmit the batch with a
Set edit code 228 new Batch Number in the
Grant Batch Header and
Trailer and a corrected
Award Year.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
229 “Batch submitted If Batch Create Date is < Occurs when batch is Resubmit the batch with a
E prior to system the Process Begin Date @ submitted prior to official new Batch Number in the
start-up date” for the Award Year start-up date. Grant Batch Header and
Trailer after the system
REJECT BATCH start-up date.
Set edit code 229 *****
EDExpress:
On or after the system
start-up date, regenerate
the batch and export again.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-11
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
230 “Disbursements If Batch Create Date is < Occurs when disbursement Resubmit the batch with a
E submitted prior to Disbursement Begin Date batch is submitted too new batch number in the
award year start @ for the Award Year early. Grant Batch Header and
date” Trailer after Disbursement
REJECT BATCH Start-up date.
Set edit code 230 *****
EDExpress:
On or after the
disbursement start-up date,
regenerate the batch and
export again.
231 “Reporting If ALL of the following This was “Reporting
E School must send are true for 2001-2002: School Must Send Special
Special • The school is Disbursement” for award
Disbursement for Reimbursement or years prior to 2001 – 2002.
Award Years prior Cash Monitoring It is reserved for future use
to 2001-2002” • Award year is 1999- as of Award Year 2001-
2000 or 2000-2001 2002.
REJECT BATCH
Set edit code 231
232 “No detail records No detail records in batch Occurs if the batch had Resubmit the batch detail
E in Batch” only a Grant Batch Header records with a new Batch
REJECT BATCH and Grant Batch Trailer Number in the Grant Batch
Set edit code 232 with no data records. Header and Trailer and a
corrected date.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-12
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
233 “Invalid Destination If Destination Mailbox ID Occurs if the TG number Verify that the correct TG
E Mailbox ID” does not exist on the is invalid or not assigned number was used by
database for the Award to send Pell data from the contacting TIVWAN.
Year @ from the Batch ID school. Some schools have
of the incoming record multiple TG numbers but
only one TG number is
REJECT BATCH assigned to send Pell data.
Set edit code 233 If another number is used
in error, the batch will be
rejected. Also if the batch
is sent from a TG number
assigned to an attended
campus the batch will be
rejected. The batch must
be sent from the TG
number assigned to the
reporting campus.
234 Reserved for future use.
235 “For Award year If ANY of the following Occurred in award year No action needed.
W 2000-2001 and are true: 2000-2001 when there was
prior . Blank • Media Type does not = nothing in the Media Type
OUTPUT MEDIA “E”, “Y” or blank for field. The default was the
TYPE. Set to media award year 2000 – same media type as was
type that was 2001 and beyond received.
received” Media Type equals “Y”
and Version Number does
not equal ‘WEB’
Set edit code 235
236 “Trailer Message If Trailer Message Class Occurs when the TIVWAN Resubmit the batch with a
E Class does not does not match the Header Transmission Header corrected message class in
match the Header” Message Class message class does not the TIVWAN
match the TIVWAN Transmission Header and
REJECT BATCH Transmission Trailer Trailer and a new Batch
Set edit code 236 message class. Number in the Grant Batch
Header and Trailer.
238 “Trailer Destination If Trailer Destination Occurs when the TIVWAN Resubmit the batch with a
E Mailbox ID does not Mailbox ID does not Transmission Header new Batch Number and
match the Header” match the Header Destination Mailbox ID same mailbox in the
Destination Mailbox ID does not match the TIVWAN Transmission
TIVWAN Transmission Header and Trailer after
REJECT BATCH Trailer Destination Disbursement Start-up
Set edit code 238 mailbox ID. date.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-13
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
239 “School is not using If ALL of the following Occurs when the version of
W the latest release of are true: EDExpress used is not the Warning message- no
EDExpress” • The EDExpress most current version.
further action is necessary.
Version number is
nonblank *****
• The Express Version EDExpress:
number does not equal Verify you are using the
‘WEB’ latest version of
• The EDExpress EDExpress by clicking on
Version number in the Help/About EDExpress for
Header record does Windows. If you are not
not match the Most using the latest version,
Current Version complete your installation
Number @ in the following the procedures
database outlined in your
installation guide.
Set edit code 239. Subsequent batches
submitted to should no
longer receive this type of
warning.
240 “OPE ID Number If ALL of the following Occurs when the OPE ID Correct the OPE ID
W does not match the are true: is incorrect or does not number or leave blank.
Schools Reporting • OPE ID Number is match the reporting
Pell ID in the Batch nonblank campus ID number.
Number for Award • OPE ID Number is not
Years after 2000- assigned to that
2001” Reporting Campus
(position 46 – 51)
• Award Year portion of
batch number >= 2002
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-14
Origination Edit/Reject Codes
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
301 “Invalid Origination If the Award Year portion Occurred for the 2000-
E ID” of the Origination ID is 2001 Award Year when
<=2001 and any of the the Origination ID was
following are true: incomplete, invalid or
• The SSN is missing.
nonnumeric
• The Pell ID is It is reserved for future
nonnumeric for six use as of the 2001-02
positions Award Year.
• The Award <> the
Award Year @ of the
Batch
• The Sequence Number
is not “00”
• The SSN is not
>=001010001 and
<999999999
• The Name Code is not
A-Z or “.” or “’” or
“-” or “ “ or “`”
REJECT RECORD
Set edit code 301
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-15
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
302 “Duplicate Origination • If the Award Year portion Occurred for Award Year
E for Award Year 2001 of the Origination ID is 2000-2001 when the
and before." <=2001 and ALL of the Origination record was sent
following fields on the to The Pell Processor more
input Origination record than once with no change
match the values on the in the record.
database:
• Origination ID It is reserved for future use
• Original SSN as of the 2001-2002 Award
Year.
• Original Name Code
• Attended Pell ID For 2001-2002 edit, code
• Award Amount 331 is set as a warning
• Estimated Disbursement instead.
Dates (1 – 15)
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees
Code
• Verification Status Code
• Transaction Number
• Secondary EFC Code
• Expected Family
Contribution (EFC)
• Enrollment Status
• Cost of Attendance
(COA)
• Academic Calendar (AC)
• Payment Methodology
(PM)
• Weeks of Instructional
Time in Program’s
Definition of Academic
Year (WKSPROG)
• Weeks of Instructional
Time Used to Calculate
Payment (WKSCALC)
• Credit/Clock Hours in
Program’s Definition of
Academic Year
(HRSPROG)
• Credit/Clock Hours in
all Payment Periods
Expected to Complete
(HRSCALC)
REJECT RECORD
Set edit code 302
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-16
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
303 “Invalid Original If Award Year >= 2002 and Occurs when the SSN Verify that the SSN in the
E SSN resulting in if ANY of the following can not be found on the Origination ID is correct;
COD being unable to are true: applicant file. verify that the student is
match with the • The Original SSN Pell eligible.
Applicant record for does not have a Codes 311 and 312 are
Award Year 2002 and matching Applicant usually reported at the Correct the record and
beyond” record same time. resubmit if the student is
• The Original SSN eligible.
does not match the
SSN portion of the
“Invalid Original Origination ID
SSN or Name Code
resulting in the Pell If Award Year <=2001 and
Processor being if ANY of the following
unable to match with are true:
the Applicant record • If Original SSN or
for Award Year 2001 Original Name Code
and before. do not have a
matching Applicant
record
• The Original SSN
does not match the
SSN portion of the
Origination ID
• The Original Name
Code does not match
the Name Code
portion of the
Origination ID
REJECT RECORD
Set edit code 303
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-17
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
304 “Attending and If ANY of the following Occurs when the Pell
E Reporting/Funded are true: reporting campus in the Resubmit the student
campus mismatch or • Attended Pell ID does Grant Batch header Origination record with the
Origination Identifier not match the Pell ID record has no correct Pell Reporting
Pell ID mismatch portion of the relationship with the Campus ID in the Grant
with Attending Origination ID Attended Campus in the Batch Header.
campus Pell ID” • The Pell ID does not student Origination *****
exist in the database record. If the Pell EDExpress:
• Attended Pell ID is Reporting Campus ID in Verify the record is created
nonnumeric the Grant Batch Header under the correct
• Attended Pell ID is is different than the Pell Origination ID. If not,
not a Branch of Pell Attended Campus ID in delete record and recreate it
ID in the Batch the student Origination using the correct
Number located in the ID then COD checks Reporting/Attended campus
Grant Batch Header that there is a ID. Export new record and
and the Attended Pell relationship in the COD transmit to the Pell
ID is not a Reporting database between the Processor.
Campus two campuses. If there
is not, the record is
REJECT RECORD rejected.
Set edit code 304
305 “Invalid Award If ANY of the following Occurs when COD Verify that the student’s
W Amount/Correction are true: corrects the calculation EFC, COA, Attendance,
Applied” • Award amount is non- for the Origination and the School’s Payment
numeric award amount. COD Methodology and Academic
• Award amount is not calculates the Award Calendar are correct and
in valid range (0 Amount based on the resubmit.
– maximum award @) student’s EFC, COA,
• Award amount is Attendance, and the If no new Origination
greater than School’s Payment record is submitted, the
calculated/ Methodology and accepted award amount will
recalculated award Academic Calendar. remain the amount that
amount COD calculated.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-18
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
306 “Invalid If ANY of the following are true: Occurs when the Warning Message –
W Disbursement Estimated correction applied,
Date/Correction • If Estimated Disbursement Date Disbursement Date is no action necessary.
Applied” 1 is blank or out of range and
• If Estimated Disbursement Date COD corrects the
1 is not in range ((Disbursement date.
Start Date @ – N Days @) to
Disbursement End Date @)
• If Estimated Disbursement
Dates 2 – 15 are not in range
((Disbursement Start Date @ –
N Days @) to Disbursement
End Date @)
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-19
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
307 “Invalid Enrollment If ANY of the following Occurs when the Warning Message –
W Date/Correction are true: enrollment date is out of correction applied, no
Applied” • Enrollment date is range and COD corrects action necessary.
nonnumeric it to the batch processed
• Enrollment date is not date.
in valid range
(Enrollment Start
Date @ to Enrollment
End Date @)
If Origination record is a
change record then set
Accepted Enrollment Date
to previously accepted
value
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-20
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
308 “Invalid Low Tuition If the following is true: Occurs when a school Warning Message –
W & Fees indicates that they correction applied, no
Code/Correction • If LTF is not in valid qualify for low tuition action necessary.
Applied” range (1 – 3 or blank) but conflicting
information (such as If the school truly is a low
Then set Accepted LTF to EFC and COA tuition school, the
previously accepted value information) indicates Origination record must be
if Origination record is a they are not eligible. resubmitted with corrected
change; EFC and COA information.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-21
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
309 “Invalid Verification If ANY of the following Occurs when the The Origination record
W Code/ Correction are true: Verification Code has must be resubmitted with a
Applied” been corrected by the new Verification Code if
• Verification Status Pell Processor. This COD corrected the
codes are V, W or occurs when Verification Code to “W.”
BLANK • A code other than V, If the Verification Code was
W, or BLANK has corrected to BLANK by
Set Accepted Verification been submitted, and the Pell Processor, no
Status to previously the student was not further action is necessary.
accepted value if selected.
Origination is change
record;
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-22
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
310 “Invalid Incarcerated If Incarcerated Federal Pell Occurs when the Warning message –
W Federal Pell Recipient Code is not Y, N Incarcerated Pell correction applied, no
Recipient or Blank Recipient code has been further action is necessary.
Code/Correction corrected because
Applied” Set Accepted Incarcerated something other than Y,
Federal Pell Recipient N or blank was
Code to Blank submitted.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-23
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
312 “Invalid Expected If ANY of the following Occurs when the EFC
E Family Contribution” are true: does not match the Verify that the Transaction
• EFC is nonnumeric Transaction Number, an Number, EFC, SSN and
• EFC is not in valid incorrect or invalid EFC Name Code are correct and
range (0 to maximum is provided, or when the that the student is Pell
for Award Year @) SSN is not on the eligible.
• EFC does not match applicant file. Often Correct and resubmit the
on Applicant record sent with 303 and 311. Origination record.
for the accepted *****
transaction number EDExpress:
• If Edit 311 is hit Verify the record is created
• If Accepted Secondary under the correct
EFC code is S and Origination ID using a valid
Secondary EFC does ISIR. If not, delete record
not match on and recreate using the
applicant record for correct Reporting/Attended
the accepted campus ID as well as the
transaction number correct Transaction
Award Year Number, EFC and Name
ID. Export new record and
REJECT RECORD transmit to the Pell
Set edit code 312 Processor..
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-24
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
313 “Invalid Secondary If the following is true: Occurs when something Warning message –
W Expected Family • If Secondary EFC other than O, S, or correction applied, no
Contribution/ Code is not O, S or Blank has been further action is necessary.
Correction Applied” Blank submitted and COD
corrects the record.
Set Accepted Secondary
EFC code to previously
accepted value;
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-25
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
314 “Invalid Academic If AC is not 1 to 6 Occurs when the Verify that the corrected
W Calendar/ Academic Calendar is Academic Calendar is
Correction Applied” If Origination is change invalid (not 1-6) or correct. If it is correct, no
record set Accepted AC to missing and COD further action is necessary.
previously accepted value corrects. If the Academic Calendar is
incorrect, resubmit the
Otherwise, if Attended Pell Origination record with the
ID default value is correct Academic Calendar
populated and valid, then and make sure the Payment
set accepted AC to default Methodology matches the
value Academic Calendar.
Otherwise, if Reporting
Pell ID default value is
populated and valid, then
set accepted AC to default
Otherwise, if Payment
Methodology = 4, then set
accepted AC to “5”
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-26
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
315 “Invalid Payment If ANY of the following are true: Occurs when the Verify that the
W Methodology/ • AC = 1 and PM <> 3 or 5 Payment Methodology corrected Payment
Correction Applied” • AC = 2 – 4 and PM = 4 is invalid (not 1-5) or Methodology is
• AC = 6 and PM <> 4 missing and COD correct.
• AC = 5 and PM = 5 corrects. If it is correct, no
further action is
If Origination is change record and necessary. If the
Accepted PM is valid with current Payment
AC then set to previously accepted Methodology is
value incorrect, resubmit
the Origination
Otherwise, if Accepted AC = 1 – 4, record with the
then set Accepted PM to 3 correct Payment
Methodology.
Otherwise set Accepted PM to 4
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-27
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
317 “Invalid Cost Of If ANY of the following Occurs when there is an Warning message, no
W Attendance/ are true: invalid or missing Cost further action is necessary
Correction Applied” • COA is nonnumeric of Attendance and COD unless corrected COA is too
• COA is not in the corrects. COD will high.
valid range (minimum correct to the maximum
for the Award Year @ COA for the Award Year. If this occurs, resubmit the
to maximum for the record with the correct
Award Year) COA.
Award Year
If Origination is change
record, set Accepted COA
to previously accepted
value
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-28
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
318 “Invalid Enrollment If ALL of the following are true: Occurs when there is Verify that the
W Status/ • Enrollment Status is not 1 to 5 invalid (not 1-5) or correct Payment
Correction Applied” • Accepted AC is 1 to 4 and missing Enrollment Methodology and
Accepted PM <> 5 Status Code and COD Academic Calendar
Set Accepted Enrollment Status to corrects. COD will were used and then
previously accepted value if also correct if the verify that the
Origination is change record; Payment Methodology CODadjusted
and Academic Enrollment Status is
Otherwise, set the Accepted Calendar indicate that correct.
Enrollment Status to 1 the school uses Clock
Hour or Credit Hours If correct, no further
If ALL of the without terms but action is necessary.
following are true: Enrollment Status is If not, correct the
• Enrollment Status is not 3 – 4 submitted, or if the Payment
• Accepted AC is 1 to 4 and school is term-based Methodology,
Accepted PM = 5 and no Enrollment Academic Calendar,
Status is submitted. and Enrollment
Set Accepted Enrollment Status to Status and resubmit.
previously accepted value if
Origination is change record;
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-29
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
319 “Invalid Weeks of If the following is true: Occurs when invalid or Verify that the Payment
W Instructional Time in missing Weeks of Methodology and Academic
Program’s Definition • If WKSPROG is not Instruction is included Calendar are correct and the
of Academic Year/ in valid range (30 – and CODcorrects. CODcorrection is correct.
Correction Applied” 78) and PM is 2 – 5 Usually this occurs when If this is correct, no further
the Payment action is necessary.
Set accepted WKSPROG Methodology and
to default value if Attended Academic Calendar If it is not correct, correct
Pell ID default value is indicate a term-based the Payment Methodology
populated and valid; program. Credit/Clock and Academic Calendar and
Hour schools populate Weeks of Instructional Time
Otherwise, set accepted this field only. and resubmit.
WKSPROG to default if
Reporting Pell ID default
value is populated and
valid;
• If WKSPROG is not
Blank and PM = 1
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-30
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
320 “Invalid Weeks of If the following is true: Occurs when invalid or Verify that the Payment
W Instructional Time missing Weeks of Methodology and Academic
used to Calculate If WKSCALC is not blank Instruction is included Calendar are correct and the
Payment/ and Accepted PM = 1 and CODcorrects. This CODadjustment is correct.
Correction Applied” Set accepted WKSCALC usually occurs when the
to Blank Payment Methodology If correct, no further action
and Academic Calendar is necessary.
If the following is true: indicate a term-based If it is not, correct the
program. This field is Payment Methodology,
If WKSCALC is not blank only populated by Academic Calendar and
and not in valid range (00 cr/clock hour schools. Weeks of Instructional Time
– 78) and Accepted PM <> and resubmit.
1
If WKSCALC is not 00 –
29 and Accepted PM = 2
If (WKSCALC is not 00 –
78 or greater than
Accepted WKSPROG) and
Accepted PM = 3 to 5
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-31
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
321 “Invalid Credit or If the following is true: Occurs when Clock Verify that the
W Clock Hours in Hours are invalid or Payment Methodology
program’s definition If HRSPROG is not Blank and missing and COD and Academic
of academic year/ Accepted AC = 1 – 4 corrects. Usually this Calendar are correct
Correction Applied” occurs when the and the COD
Set Accepted HRSPROG to Blank Payment correction is correct.
Methodology and If this is correct, no
If the following is true: Academic Calendar further action is
indicate a term-based necessary.
IF (HRSPROG is < 900 or > 3120) program and this If it is not correct,
and Accepted AC = 5 field is only correct the Payment
populated by cr/clock Methodology and
Set accepted HRSPROG to default hour schools. Academic Calendar
value if Attended Pell ID default and Cr/Clock Hours
value is populated and valid; and resubmit.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-32
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
322 “Invalid Credit or If the following is true: Occurs when invalid Verify that the
W Clock Hours in all If HRSCALC is not blank and or missing Clock Payment
payment periods Accepted AC is 1 – 4 hours are included and Methodology and
expected to complete CODcorrects. Usually Academic Calendar
Set Accepted HRSCALC to Blank
this school year/ this occurs when the are correct and the
Correction Applied” If the following is true: Payment Methodology CODcorrection is
If (HRSCALC is NOT between 0000 and Academic correct. If this is
AND Accepted HRSPROG) and Calendar indicate a correct, no further
(Accepted AC is 5 or 6) term-based program. action is necessary.
Set Accepted HRSCALC to Accepted Only cr/clock hour If it is not correct,
HRSPROG schools populate this correct the Payment
Set edit code 322 field. Methodology and
Academic Calendar
and CR/Clock
Hours and resubmit.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-33
Origination Edit/Reject Codes (Continued)
Edit Message Condition and Action What It Means How to Fix It
Code
and
Type
323 “Origination is If ALL of the following are true: Occurs when a new Send a negative
W “Over Paid” and • Origination is change record Origination record for disbursement for the
Negative • Student has previous a lower award amount overpaid amount.
Disbursement is disbursements is submitted and the
Expected” • Recalculated accepted Origination amount already In the future, when
award amount is less than the total disbursed to the the award amount
amount disbursed student exceeds the decreases, adjust the
Set the Negative Disbursement new award amount. disbursement record
Amount to (Recalculated Accepted School must submit not the Origination
Origination Award Amount – Total negative disbursement record.
Amount Disbursed) within 30 days or
CODwill send a
If ALL of the following are true: system-generated
• Origination is change record negative
• Student has previous disbursement.
disbursements
• Student has negative pending
disbursement amount < 0
• Recalculated award amount is less
than or equal to the total amount
disbursed
Set the Negative Disbursement
Amount to (Recalculated Accepted
Origination Award Amount – Total
Amount Disbursed)
If ALL of the following are true:
• Origination is change record
• Student has previous
disbursements
• Student has negative pending
disbursement amount < 0
• Recalculated award amount is
greater than or equal to the total
amount disbursed
Set the Negative Disbursement
Amount to 0
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-34
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
324 “Invalid Name Code If Award Year is >= 2001-2002 Occurs when COD
E resulting in COD and subsequent years and if is not able to Verify that there is a name
being unable to ANY of the following are true: match the Original for the number used on the
match with the • The Original Name Code Name code with Origination record. If not,
Applicant Record, or does not have a matching the Applicant resubmit the Origination
does not equal the applicant record record or it does record with a Blank space in
name code in the • The Original Name Code not match the the Name Code field.
Origination ID, for does not match the Name Name code in the *****
Award Year 2002 and Code portion of the Origination ID. EDExpress:
beyond” Origination ID Resubmit the Origination
record with a BLANK in the
REJECT RECORD Name Code Field.
Set edit code 324
325 “Invalid Origination If ALL of the following are Occurs when the Correct the Origination ID
E ID - Pell ID is non- true: Origination ID has and resend the record.
numeric for Award • Award Year portion of the a Pell ID that is
Year 2002 and Origination ID is >= 2002 nonnumeric.
beyond” • The Pell ID is nonnumeric
for six positions
REJECT RECORD
Set edit code 325
326 “Invalid Origination If ALL of the following are Occurs when the
E ID – Invalid Award true: Origination ID has Resubmit the record with a
Year for the Batch • The Award Year portion of an Award Year that corrected Origination ID.
for Award Year 2002 the Origination ID is >= is different from *****
and beyond” 2002 the Award Year in EDExpress:
• The Award Year <> the the Batch Number. Verify the record is created
Award Year @ of the under the correct Origination
Batch ID. If not, delete record and
recreate using the correct
Reporting/Attended campus
ID. Export new record and
REJECT RECORD transmit to the Pell
Set edit code 326 Processor..
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-35
Origination Edit/Reject Codes (Continued)
Edit
Code
and What It
Type Message Condition and Action Means How to Fix It
327 “Invalid Origination If ALL of the following are true: Occurs when
E ID -Sequence • The Award Year portion of the Resubmit the record with a
Number is not “00” the Origination ID is >= Origination ID corrected Origination ID.
for Award Year 2002 2002 has a sequence *****
and beyond. • The Sequence Number is number that is EDExpress:
not “00” not ‘00’. Verify the record is created
under the correct Origination
REJECT RECORD ID. If not, delete record and
Set edit code 327 recreate using the correct
Reporting/Attended campus ID.
Export new record and transmit
to the Pell Processor..
328 “Invalid Origination If the Award Year portion of the Occurs when
E ID - SSN is non- Origination ID is >= 2001-2002 the Resubmit the record with a
numeric, or is not and subsequent years and ANY Origination ID corrected Origination ID.
>=001010001 and of the following are true: has a SSN that *****
<= 999999999 for • The SSN is nonnumeric is nonnumeric EDExpress:
Award Year 2002 and • The SSN is not >= or is not Verify the record is created
beyond” 001010001 and <= within the under the correct Origination
999999999 allowable SSN ID. If not, delete record and
range. recreate using the correct
REJECT RECORD Reporting /Attended Campus
Set edit code 328 ID. Export new record and
transmit to the Pell Processor..
329 “Invalid Origination If ALL of the following are true: Occurs when
E ID - Name Code not • The Award Year portion of the Resubmit the record with a
A-Z or the Origination ID is >= Origination ID corrected Origination ID.
“ . ” or 2002 has a Name *****
‘‘ ’ ” or • The Name Code is not Code that is EDExpress:
“ - ” or A-Z or “ . ” or “ ’ ” or not valid. Verify the record is created
“ ” “ - ”, or “ ” under the correct Origination
for Award Year 2002 ID. If not, delete record and
and beyond” REJECT RECORD recreate using the correct
Set edit code 329 Reporting /Attended Campus
ID. Export new record and
transmit to the Pell Processor.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-36
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
330 “Duplicate SAR ID If ALL of the following are true: Occurs when the Verify the SSN number and
W may be shared by two • The Award Year portion of SSN is submitted name code are correct on
students for Award the Origination ID is >= to COD more the ISIR for the student. If
Year 2002 or 2002 than once for a a correction is necessary,
beyond” • The SSN and Pell ID match student with have the student complete a
one on file different name new FAFSA so that new
• The first name on the codes. SAR ID will be generated.
associated applicant record is Submit a new Origination
different than the one on the record under the corrected
STUDENT record for that SAR ID.
origination
Set SHARED SAR ID ED USE
FLAG to ‘1’ on the Origination
Acknowledgement Record
Set edit code 330
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-37
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
331 “Duplicate If ALL of the following are true: Occurs when the This is a duplicate record.
D Origination for The Award Year portion of the record sent has No further action is
Award Year 2002 and Origination ID is >= 2001-2002 been previously necessary.
beyond” and subsequent years and ALL of submitted and
the following fields on the input accepted.
Origination record match the
values on the database:
• Origination ID
• Original SSN
• Original Name Code
• Attended Pell ID
• Award Amount
• Estimated Disbursement
Dates (1 – 15
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees Code
• Verification Status Code
• Transaction Number
• Secondary EFC Code
• Expected Family
Contribution (EFC)
• Enrollment Status
• Cost of Attendance (COA)
• Academic Calendar (AC)
• Payment Methodology (PM)
• Weeks of Instructional Time
in Program’s Definition of
Academic Year (WKSPROG)
• Weeks of Instructional Time
Used to Calculate Payment
(WKSCALC)
• Credit/Clock Hours in
Program’s Definition of
Academic Year (HRSPROG)
• Credit/Clock Hours in all
Payment Periods Expected to
Complete (HRSCALC)
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-38
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
332 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Current SSN for the following is true: Current SSN is correct Current SSN and
Award Year 2003 and incorrect on the submit the corrected
beyond. • The Current SSN does not Origination Current SSN for processing.
match the Current SSN on record If the SSN is incorrect on
the applicant table for the the ISIR, a correction
same transaction number. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 332.
333 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Date of Birth for the following is true: Date of Birth is correct Date of Birth and
Award Year 2003 and incorrect on the submit the corrected for
beyond. • The Date of Birth does not Origination processing. If the Date of
match the Date of Birth on record Birth is incorrect on the
the applicant table for the ISIR, a correction should be
same transaction number. done on the ISIR with CPS
REJECT RECORD
Set edit code 333.
334 Invalid Reported Last If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Name for Award Year the following is true: Last Name on the correct Last Name and
2003 and beyond. Origination submit the corrected Last
• The Last Name does not record does not Name for processing. If the
match the Last Name on the match the last Last Name is incorrect on
applicant table for the same name on file on the ISIR, a correction
transaction number. the ISIR. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 334.
335 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E First Name for Award the following is true: First Name on the correct First Name and
Year 2003 and Origination submit the corrected First
beyond. • The First Name does not record does not Name for processing. If the
match the First Name on the match the First First Name is incorrect on
applicant table for the same name on file on the ISIR, a correction
transaction number. the ISIR. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 335.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-39
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
336 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Middle Initial for the following is true: Middle Initial on correct Middle Initial and
Award Year 2003 and • The Middle Initial does not the Origination submit the corrected Last
beyond. match the Middle Initial on record does not Name for processing. If the
the applicant table for the match the Middle Middle Initial is incorrect
same transaction number. Initial on file on on the ISIR, a correction
REJECT RECORD the ISIR. should be done on the ISIR
Set edit code 336. with CPS
337 Student Not Pell If Award Year >= 2003 and if the
E Eligible for Award following is true:
Year 2003 and • If Original SSN does not
beyond. have a matching Applicant
record.
REJECT RECORD
Set edit code 337.
338 Duplicate Match on
E CPS for Award Year REJECT RECORD
2003 and beyond. Set edit code 338.
339 Origination Record If Award Year >= 2003 and if The Award Resubmit the record with an
E Reported with Zero ANY of the following are true: Amount must be Award Amount greater than
Award Amount for greater than Zero zero. If the student is not
Award Year 2003 and • If the Award Amount is = on a new eligible for a Pell Grant, the
beyond. 0000000. origination record should not be
record. submitted for processing by
REJECT RECORD the Pell Processor.
Set edit code 339.
399 “New Origination If ALL of the following are true: Occurs when a Contact the Federal Pell
E Award or increase • The Batch Date is > the new Origination Grant Hotline for
received after end of Award Year Processing Cycle record or an assistance.
processing year and End Date@ Origination
institution has not • The school has not been record for an
been granted granted administrative relief increased Award
Administrative based on the Administrative Amount was
Relief” relief table or has not been submitted after
granted an audit adjustment the processing
• The Origination record is deadline for the
currently not in COD or the Award Year and
Origination Award amount is the school has not
an increase to the amount in been granted
COD administrative
REJECT RECORD relief.
Set edit code 399
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-40
Disbursement Edit/Reject Codes
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
401 “Invalid If the Award Year portion Occurred for Award Year
E Origination ID” of the Origination ID is 2000 – 2001 when the
<=2001 and ANY of the Origination ID was not
following are true: formatted correctly or was
• The Pell ID is missing data.
nonnumeric for six
positions
• The Award Year <>
the Award Year @ of
the Batch
• The Sequence Number
is not “00”
• The SSN is not
>=001010001 and
<=999999999
• The Name Code is not
A-Z or “.” or “’” or
“-” or “ ” or “`”.
REJECT RECORD
Set edit code 401
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-41
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
402 “Origination ID If the Origination ID is not Occurs when the Before resubmitting the
E does not match on found on the Pell Processor Disbursement record is Disbursement record,
the Pell Processor” database or the Award Year received before the verify that the Origination
<> the Award Year of the Origination is accepted or record has been accepted.
Batch when there is a Verify before submitting
Reporting/Attended that the proper Pell ID is
REJECT RECORD Campus mismatch. in the Grant Batch Header
Set edit code 402 record.
*****
EDExpress:
Resave the rejected
Disbursement record after
receiving the Accepted
Origination
Acknowledgement record.
This will reset your
disbursement status back
to ‘Ready’ so the record
will export again.
403 “Disbursement If Award Year is <=2001 Occurred for Award Year
E Reference Number and ANY of the following 2000-2001 when the
Already on File” are true: disbursement reference
• Disbursement number was repeated, no
Reference Number is number was sent, or a
nonnumeric number other than 01-90
• Disbursement was sent.
Reference Number is
NOT between 01 to 90 It is reserved for future use
• Disbursement as of the 2001-2002 Award
Reference Number Year.
already exists
Award Year
REJECT RECORD
Set edit code 403
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-42
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
404 “Debit/Credit If the Debit/Credit Indicator Flag Occurs if a value other Resubmit the disbursement
E Indicator Flag is not ‘P’ or ‘N’ than P-Positive or record with a “P” or “N.”
Not Valid” N-Negative is sent. *****
REJECT RECORD EDExpress:
Set edit code 404 Resave the disbursement
record so the status will
reset back to ‘Ready.’ If
rejects again, contact CPS
Customer Service.
405 “Disbursement If the Disbursement Amount is Occurs if Disbursement Resubmit the
E Amount Not nonnumeric amount is not numeric. Disbursement record with
Valid because a numeric amount.
amount is non- REJECT RECORD *****
numeric” Set edit code 405 EDExpress:
Resave the Disbursement
record so the status will
reset back to ‘Ready.’
Export and transmit record
again. If rejects again,
contact CPS Customer
Service.
406 “Disbursement If ALL of the following are true: Occurs if the full Verify, on the Origination
W Amount Is Not • The Debit/Credit flag is ‘P’ amount of the record, the total award
in Valid Range” • The Disbursement Amount + disbursement is not amount.
the Total Amount Disbursed allowed because the If the amount is incorrect,
for the Origination ID is > Origination award verify that the Payment
Award Amount on the amount has been Methodology, Academic
Origination Record reached. Calendar, COA, EFC and
Attendance are correct,
Set the Accepted Disbursement and correct if necessary.
Amount to the Award Amount – Submit the corrected
the Total Disbursed Amount Origination record and
then submit a new
Set edit code 406 Disbursement record with
a new disbursement
reference number.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-43
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
407 “Disbursement Date If the Disbursement Date is Occurs if a nonnumeric Resubmit the
E is Not Valid Date nonnumeric date is submitted, the date Disbursement record with
because date is non- is not in the a numeric date.
numeric” REJECT RECORD CCYYMMDD format or *****
Set edit code 407 the Calendar day is invalid EDExpress:
for the month. For Resave the Disbursement
example, 20000931 is not record so that the status
a valid date. will reset back to ‘Ready’.
Export and transmit record
again. If record rejects
again, contact CPS
Customer Service.
408 “Disbursement Date If ANY of the following Occurs if a School sends a Resubmit the
E is Not Valid for are true: date prior to June 21st of Disbursement record with
Processing Date, • The COD processing the first year of the Award a corrected disbursement
not in a Valid date is less than N Year or a date over 30 days date.
Range, or not a days prior to the in advance of the batch *****
valid Date format” disbursement date creation date. EDExpress:
• The disbursement date Resave the Disbursement
is not a valid COD record so that the status
date format will reset back to ‘Ready’
• The disbursement date after verifying your system
is not in the valid date is correct. If record
range rejects again, contact CPS
Customer Service.
* N is 5 days for JIT, 30
days for Advance Funding,
and 0 days for
Reimbursement
REJECT RECORD
Set edit code 408
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-44
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
409 Reserved for future use.
410 “Potential If ALL of the following Multiple Reporting Warning Message. Review
W Concurrent are true: Records that are sent the MRR record for details
Enrollment – • The Disbursement separately occur when at concerning the other
Multiple Reporting. record is not rejected least one other school has school(s) involved.
Sent separately” • Other Origination submitted a Disbursement
records exist for the record for the same student
student at different and the enrollment periods
attended campuses for are within 30 days of each
the current Award other. A MRR is sent to
Year the school in addition to
• The total amount this edit code on the
disbursed for any of Disbursement
the other Origination Acknowledgement record.
records is > 0
• The Enrollment dates
on any two
Origination records
with Total
Disbursement amounts
> 0 are less than 30
days of each other
Generate “CE” Multiple
Reporting Records to all
Attended campuses
involved
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-45
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
411 “Potential If ALL of the following are true: Occurs when Warning message.
W Overaward Project • Disbursement record is not CODreceives Review the
– Multiple rejected student disbursement amount
Reporting. Sent • Other Origination records exist for disbursement for changes and the
separately” the student at different attended records from two or MRR record for
campuses for the current Award more schools that details concerning
Year exceed the Award the other school(s)
• Total amount disbursed for any of Amount for the involved.
the other Origination records is > Entire year.
0
• Total of the Percentage Used is > An MRR is sent to
100.00 the school in
addition to this edit
Refer to Total Percentage Calculations code on the
to determine Total Percentage Used disbursement
acknowledgement
Set the Accepted Disbursement record.
Amount so that the Total Percentage
used is 100.00, rounded to the nearest
penny
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-46
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
412 “Negative If ALL of the following Occurs whenever a school
E Disbursement are true: sends a negative Resubmit the
cannot be accepted • The Debit/Credit flag disbursement and there is Disbursement record with
without a previous = ‘N’ no accepted positive a positive disbursement
positive • No positive accepted disbursement on file at the amount.
disbursement” disbursement exists Pell Processor.
*****
EDExpress:
REJECT RECORD Delete the negative
Set edit code 412 Disbursement record and
create a positive
disbursement.
413 “Insufficient If ALL of the following Occurs if an updated Submit a new negative
W Negative are true: Origination is sent that disbursement in the
Disbursement • The Origination reduces the award to an amount of the over
amount. Negative record has an “Over amount that is less than payment. In the future, do
Disbursement is Paid” status Total Accepted not send update
expected for • The Debit/Credit Flag Disbursements. Origination records with
difference amount” is ‘N’ lower award amounts.
• The disbursement Send a new negative
amount is < the disbursement to adjust the
negative pending award paid to the student.
disbursement amount
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-47
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
414 “Origination is in If ALL of the following A school has submitted a
E “Overpaid” status. are true: disbursement for a record Send a Negative
Positive • The school is Advance that is in Overpaid status. Disbursement record for
Disbursement Funded or Just in the overpaid amount. In
cannot be accepted” Time (JIT) the future, do not adjust
• The Debit/Credit flag the award amount down by
is ‘P’ updating the Origination
• Disbursement Amount Award Amount; instead
is > 0 send a Disbursement
• The Attended campus record to adjust the amount
is Eligible paid.
• The Origination *****
record has an “Over EDExpress:
Paid” status Either update the positive
Disbursement record to a
REJECT RECORD negative amount and
Set edit code 414 resubmit or delete the
positive disbursement
record from the
Disbursement tab.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-48
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and How to Fix
Type Message Condition and Action What It Means It
415 “Institution If Award Year is prior to or equal to Occurred for Award Year
E Eligibility Status 2000 – 2001 and ANY of the following 2000-2001 when an
indicates the are true: institution’s eligibility had
Institution must • Institution’s eligibility end date is expired and the school
submit a Special < the processing date was required to submit
Disbursement • Institution has full eligibility, but Special Disbursement
Record and Award the flag on the Institution records.
Year is 2000 – 2001 Characteristics table is S for It is reserved for future use
or prior” Special Disbursements as of the 2001-2002 Award
Year.
Institution refers to the Attended Pell
ID component of the Origination ID
REJECT RECORD
Set edit code 415
416 “Negative If the following is true: The amount of the Warning
W Disbursement negative disbursement has Message - No
adjusted to reflect If the negative disbursement amount on been reduced to the lower further action
accepted Previous the input record is greater than the amount already accepted is necessary.
Disbursement total amount disbursed to date for the on the disbursement
Balance” current Origination records.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-49
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
417 “Disbursement If ALL of the following are true: Occurs if the Contact Federal Pell
E submitted after end • The Debit/Credit Flag is ‘P’ Disbursement is sent Grant Hotline
of processing year • The Processing Date is > the after the Award Year concerning
and institution has Award Year Processing Cycle deadline. requesting
not been granted End Date@ Administrative
Administrative • The school has not been Relief.
Relief” granted administrative relief
based on the Administrative
relief table
• This is not an audit adjustment
• POP Flag <> ‘U’ or Blank
REJECT RECORD
Set edit code 417
418 “Origination If ALL of the following are true: This occurred during the
W indicates • Award Year is prior to or equal 2000-2001 Award Year
Verification Status to 2000 – 2001 for Verification Status of
‘W’, Disbursement • The Verification Status is ‘W’ “W”.
adjusted to the on the Origination record
Origination Award • Disbursement Amount is >50% It is reserved for future
Amount or 50% of of the Scheduled Award use as of the 2001-2002
the Scheduled Amount Award Year
Award Amount,
whichever is lesser, Set the Accepted Disbursement
and Award Year is Amount to the lesser of either the
2000 – 2001 or Origination Award amount or 50%
prior” of the Schedule Award Amount
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-50
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
420 Verification W If ALL of the following are true: REJECT RECORD
• Award Year is not 2000 – 2001 Set edit code 420.
• The Verification Status is ‘W’ on
the Origination Record
• The Debit/Credit Flag is ‘P’
• The Batch Date is <=the Award
Year Verification Date @
• This is not the first disbursement
421 “Disbursement If ALL of the following are true: This occurred for a
E generated after • Award Year is prior to or equal to “Disbursement that was
Verification 2000 – 2001 generated after the
Deadline Date and • The Verification Status is ‘W’ on verification deadline”
Award Year is 2000 the Origination record for 2000-2001 and
– 2001 or prior” • The Debit/Credit Flag is ‘P’ prior.
• The Processing Date is >the Award
Year Verification Date @ It is reserved for future
use as of the 2001-2002
Award Year
REJECT RECORD
Set edit code 421
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-51
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
422 “Institution is If ALL of the following are true: The school has sent a This is warning
W eligible, Payment value in the Payment message,
Period Start Date is • Award Year is 2001 – 2002 or Period Start Date field CODhas
invalid or not in a beyond that is not valid or not corrected the
valid range and • School is eligible in the valid date range. date to blank
Award Year is 2001 • Payment Period Start Date@ is because an
– 2002 or beyond” invalid or not within the range invalid value
defined in the ALGORITHM table was submitted.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-52
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
425 “Invalid If ALL of the following are Occurs if the
E Origination ID - true: Origination ID has a Correct the Origination ID
Pell ID is non- • Award Year portion of the Pell ID that is and resubmit the
numeric for Award Origination ID is >= 2001- nonnumeric. disbursement record.
Year 2002 and 2002 and subsequent years ******
beyond” • The Pell ID is nonnumeric EDExpress:
for six positions Verify the disbursement
record was created using
REJECT RECORD the correct Origination ID.
Set edit code 425 If not, delete disbursement
record and recreate using
the correct Origination ID.
426 “Invalid If ALL of the following are Occurs if the
E Origination ID - true: Origination ID has an Correct the Origination ID
Invalid Award Year • The Award Year portion of Award Year that is and resubmit the
for the Batch for the Origination ID is >= different from the disbursement record.
Award Year 2002 2002 Award Year in the *****
and beyond” • The Award Year <> the Batch Number. EDExpress:
Award Year @ of the Batch Verify the Disbursement
record was created using
the correct Origination ID.
REJECT RECORD If not, delete disbursement
Set edit code 426 record and recreate using
the correct Origination ID.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-53
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
427 “Invalid If ALL of the following are true: Occurs if the Origination
E Origination ID - • The Award Year portion of the ID has a Sequence Correct the Origination
Sequence Origination ID is >= 2002 number that is not “00.” ID and resubmit the
number is not • The Sequence Number is not disbursement record.
“00” for Award “00” *****
Year 2002 and EDExpress:
beyond” REJECT RECORD Verify the
Set edit code 427 Disbursement record
was created using the
correct Origination ID.
If not, delete
Disbursement record
and recreate using the
correct Origination ID.
428 “Invalid If ALL of the following are true: Occurs if the Origination
E Origination ID - • The Award Year portion of the ID has a SSN that is Correct the Origination
SSN is not Origination ID is >= 2002 nonnumeric or is not ID and resubmit the
>=001010001 • The SSN is not >= 001010001 within the allowable SSN disbursement record.
and <= and <= 999999999 or is non range. *****
999999999 for numeric EDExpress:
Award Year 2002 Verify the disbursement
and beyond” REJECT RECORD record was created
Set edit code 428 using the correct
Origination ID. If not,
delete disbursement
record and recreate
using the correct
Origination ID.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-54
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
429 “Invalid If ALL of the following are true: Occurs if the
E Origination ID - • The Award Year portion of the Origination ID has Correct the Origination
Name Code not Origination ID is >= 2001- a name code that is ID and resubmit the
A-Z or 2002 and subsequent years invalid. disbursement record.
“ . ” or • The Name Code is not A-Z or “ *****
‘‘ ’ ” or . ” or “ ’ ” or “ - ” or EDExpress:
“ - ” or “ ” Verify the disbursement
“ ” record was created using
for Award Year REJECT RECORD the correct Origination
2002 and beyond” Set edit code 429 ID. If not, delete
disbursement record and
recreate using the correct
Origination ID.
430 “Duplicate If ALL of the following are true: Occurs when a This is a duplicate, the
D Disbursement • Award Year is >= 2001-2002 duplicate record has already been
reference number. and subsequent years disbursement has processed, and no further
Reference number • Disbursement Reference been sent on a action is necessary.
already at the Pell number already exists record, usually
Processor” when a batch is
Set the record to a Duplicate status. processed more
than once.
Set the Action Code to ‘D’ and
create the full acknowledgement
record with the data stored on
RFMS.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-55
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
431 “Award Year is If Award Year is >= 2001- 2002 and Occurs if the Correct the
E 2002 or greater and subsequent years and ANY of the Disbursement Disbursement
the Disbursement following are true: Reference Number is Reference
Reference number Disbursement Reference Number is not valid. Number to a
is nonnumeric or nonnumeric number 01-90
not between 01 to Disbursement Reference Number is that has not been
90” NOT between 01 and 90 previously used
for this
REJECT RECORD Origination ID.
Set edit code 431
432 “Disbursement If ALL of the following are true: Occurs if the school has Verify the total
E amount would have The Award Year is >= 2001-2002 and submitted a award amount
been corrected to subsequent years disbursement record on the
zero by Reported Disbursement Amount does <> that COD has corrected Origination
CODcalculations so Accepted Disbursement Amount to $0. Usually occurs record.
the disbursement Accepted Disbursement Amount = 0 when the amount on If the amount is
record was rejected” this Disbursement incorrect, verify
REJECT RECORD record and the amount the Payment
Set edit code 432 already paid to this Methodology,
Origination ID exceed Academic
the Origination Award Calendar, COA,
Amount. EFC and
Attendance and
correct if
necessary.
Submit the
corrected
Origination
record; then
submit a new
disbursement
record with a
new
disbursement
reference
number.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-56
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
440 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate/missing documentation / information CMO. additional
eligibility information
documentation/ REJECT RECORD about correcting
information” Set edit code 440 this record.
441 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate/ documentation / information CMO. additional
missing fiscal information
documentation/ REJECT RECORD about correcting
information” Set edit code 441 this record.
442 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate/ documentation / information CMO. additional
missing award or information
disbursing REJECT RECORD about correcting
documentation/ Set edit code 442 this record.
information”
443 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for not inadequate/missing eligibility data is submitted to the CMO for
meeting reporting documentation / information CMO. additional
requirements” information
REJECT RECORD about correcting
Set edit code 443 this record.
444 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for failure inadequate/missing eligibility data is submitted to the CMO for
to comply with documentation / information CMO. additional
requirements” information
REJECT RECORD about correcting
Set edit code 444 this record.
445 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate or documentation / information CMO. additional
missing information
documentation” REJECT RECORD about correcting
Set edit code 445 this record.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-57
Data Request Edits/Reject Codes
Edit
Code
and
Type Message CODCondition and Action What It Means How to Fix It
601 “Invalid If ANY of the following are true: Occurs if the
E Attended • The Attended Pell ID is nonnumeric Attended Pell ID is Resubmit data request
Pell ID” • The Attended Pell ID does not exist on either missing or with valid Attended
the CODdatabase invalid. Campus Pell ID.
• The Attended Pell ID is not a branch of *****
the Reporting or Central Funded ID (only EDExpress:
if the attended campus is not also the Verify your
Reporting Campus) Reporting/Attended
• The Award Year <=2001 and Attended Campus codes are
Pell ID is all zeros defined correctly in
setup. If not, correct and
REJECT RECORD export Data Request
Set edit code 601 Record again.
602 “Invalid If ANY of the following are true: Occurs if invalid or
E Data • The Data Request Code is <> ‘M’ or ‘S’ missing data Resubmit data request
Request or ‘R’ or ‘Y’ for Award Year 2001 – 2002 request type: M- with valid data request
Type” and beyond Multiple Reporting type.
• The Data Request Code is <> ‘M’ or ‘S’ Record, *****
or ‘Y’ for Award Year 2000 – 2001 and S-Statement of EDExpress:
beyond Account, Y-Year to Contact CPS Customer
• The Data Request Code is <> ‘M’ or ‘S’ Date, or R Service.
or ‘Y’ or ‘B’ for Award Year 1999 – 2000 (Reconciliation).
REJECT RECORD
Set edit code 602
603 “Invalid If ANY of the following are true: Occurs if school’s
E Requested • The Media Type is <> ‘E’ or blank for Output Media type Resubmit data request
Output Award Year 2000 – 2001 and beyond is invalid. with BLANK or E.
Media • The Media Type is <> ‘C’, ‘R’, ‘E’ or *****
Type” blank for Award Year 1999 – 2000 Must submit EDExpress:
REJECT RECORD BLANK or E. Contact CPS Customer
Set edit code 603 Service.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-58
Data Request Edits/Reject Codes (Continued)
Edit
Code
and What It
Type Message CODCondition and Action Means How to Fix It
604 “Invalid Pell If ALL of the following are true: Occurs if an
E Batch • The Request Type = ‘B’ invalid Batch Resubmit the data
Number” • Batch ID is Blank or Batch ID type is not ID has been request with a valid
#O, #D, or #S requested. Batch ID.
• Award Year is equal to 1999 – 2000 *****
EDExpress:
REJECT RECORD Contact CPS Customer
Set edit code 604 Service.
605 “Invalid If ALL of the following are true: Occurs if an
E Multiple • The first position of the Data Request Type invalid MRR Resubmit data request
Reporting = ‘M’ code is entered with O or D.
Request Code • MRR Code 1 <> ‘O’ or ‘D’ on data request. *****
1, should be Must submit O- EDExpress:
‘O’ or ‘D’” REJECT RECORD Origination or Contact CPS Customer
Set edit code 605 D- Service.
Disbursement.
606 “Invalid If ALL of the following are true: Invalid MRR
E Multiple • The first position of the Data Request Type code entered on Resubmit data request
Reporting = ‘M’ data request. with A, S, or I.
Request Code • MRR Code 2 <> ‘A’ or ‘S’ or ‘I’ Must submit A *****
2, should be (All), S EDExpress:
‘A’, ‘S’ or REJECT RECORD (Single), or I Contact CPS Customer
‘I’” Set edit code 606 (Institution). Service.
607 “Invalid MR If ALL of the following are true: Occurs if an
E Student ID” • The MRR Code 2 = ‘S’ invalid or Resubmit data request
• Positions 1 – 9 of the Student ID are incomplete with corrected Student
nonnumeric Student ID is ID.
entered on a *****
REJECT RECORD Data request for EDExpress:
Set edit code 607 a specific Verify first that this is a
student. record that has been
processed by the Pell
Processor. If it has,
contact CPS Customer
Service.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-59
Data Request Edits/Reject Codes (Continued)
Edit
Code
and
Type Message CODCondition and Action What It Means How to Fix It
608 “Invalid MR If ALL of the following are Occurs if an invalid
E Institution ID” true: Institution Pell ID is Resubmit data request with
• The MRR Code 2 = ‘I’ entered on a Data the corrected institution Pell
• The MR Pell ID is Request for MRR ID.
nonnumeric records. *****
EDExpress:
REJECT RECORD Verify your
Set edit code 608 Reporting/Attended Campus
codes are defined correctly in
setup. If not, correct and
export data request record
again.
609 “Requested/ If no data is found for the Occurs if no data is Create a different request;
E Matching Data Not Request found for request. otherwise, no further action
Found” is necessary.
REJECT RECORD
Set edit code 609
610 “Student Not If no data is found for the Occurs if a Student
E Originated at transaction being sought ID is requested on Verify the correct Student ID
Requesting (Only applies to MRR) MRR but the ID was was entered. If correct,
Institution” not originated at the school must submit an
REJECT RECORD requesting school. Origination for student prior
Set edit code 610 to requesting MRR
information.
*****
EDExpress:
Verify you have an
acknowledged Origination
record on file before
submitting this type of data
request.
611 “Invalid If all the following are true: Occurs if the Resubmit the Data Request
E Reconciliation • Request type = ‘R’ Student ID is with the correct identifier.
Origination ID” • Positions 1-9 of the incomplete or not
Student ID are nonnumeric valid.
REJECT RECORD
Set edit code 611
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-60
Data Request Edits/Reject Codes (Continued)
Edit
Code
and
Type Message CODCondition and Action What It Means How to Fix It
612 Invalid reported If any of the following are true: The student specific Verify on the ISIR the correct
W Current SSN, Date • The Current SSN does not Data request was Current SSN, Date of Birth
of Birth, or Student match the Current SSN on received with or Student Name and
Name the applicant table for the incorrect Current resubmit the corrected
same transaction number. SSN, Date of Birth record. If the ISIR is
• The Date of Birth does not or Student Name incorrect, a correction to the
match the Date of Birth on ISIR should be done.
the applicant table for the
same transaction number.
• The Last Name does not
match the Last Name on
the applicant table for the
same transaction number.
• The First Name does not
match the First Name on
the applicant table for the
same transaction number.
• The Middle Initial does
not match the Middle
Initial on the applicant
table for the same
transaction number.
February 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-61