Officer Roles and Responsibilities President Conducts general membership and Officer meetings Plans, organizes and presides

over Officer meetings Ensures that the location of General and Officer board meetings is secure Prepares and makes available proposed agendas for all General and Officer meetings Has authority to enter into contracts in the name of the Guild, with Officer approval Keeps a schedule of upcoming meeting topics Voting member of the Board, elected by General Membership Vice President Receives all new membership documents and dues ($ transferred to Treasurer) Maintains an up to date membership roster Provides new members with membership card, directory and link to bylaws Write and send a welcome note to all new members Conducts general and officer meetings in absence of President Present Membership report at each meeting Voting member of the Board, elected by General Membership Secretary Records all minutes of general and officer meetings Maintains a file of meeting minutes, correspondence, bylaws, member attendance and all other nonfinancial records relating to the guild. Maintains inventory (with physical location) of all guild assets Acquires and maintains Guild-owned library materials Maintains a written inventory of all library materials and makes it available to members Writes thank you notes to those who donate items to the library Voting member of the Board, elected by General Membership Treasurer Pay bills incurred by the organization as authorized by the Officers or general membership Sets at least three signatures on the Fort Worth Modern Quilt Guild account(s), to include the Treasurer, Vice President and Secretary Guarantees that all checks over the amount of $300 must be signed by two of the three signatories Solely responsible for receipt of all dues and fees along with deposit into guild account(s) in a timely manner Solely responsible for keeping a written record of all transactions Prepare books for audit before leaving office Be available for questions/inquiries of your successor Generate and prepare monthly Treasurer Report Responsible for Budget Files all necessary tax forms

Present brief financial report at each meeting Voting member of the Board, elected by General Membership

Communications Maintains Guild blog and all social media outlets Maintains blog posting schedule, including monthly member spotlight Writes monthly newsletter Secures guest bloggers Voting member of the Board, elected by General Membership Provides information to guild members on challenges and swaps