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Office automation
Office automation ensures that all employees work with the same templates. This guarantees the sustainable enforcement of the corporate design across all Office documents (Microsoft Word, Excel, PowerPoint). Areas such as design, template or content management are standardized companywide, uniform and efficient where processes are developed for all employees.

Office Integration Output Management Corporate Office Automation Design Management Template Management Content Management User Interface Management

What are the benefits of Office automation?

Benefits for the company. Reduction of the number of templates Less administrative work for templates and contents Central data management, central management of multi-lingual contents Higher quality and productivity with Microsoft Office Saving of resources Personalized communication Constantly up-to-date contents, company or employee data Improvement of workflow and reduction of errors Worldwide consistent appearance of stationery and presentations Simplification of daily work Benefits for the IT department. No server software necessary Reduction of template maintenance work Use of existing user data from Directory Services (AD, NDS) or other databases Low to no need for training Simple and flexible access regulation Automatically correct printouts, automatic paper tray control Compatibility with all current Office versions Integrated user administration Flexible configuration Simple installation, only one installer for all versions Approved by VeriTest

www.ivonyfactory.com/downloads/dwl_cms/IVO_F_Office_Automation_e.pdf

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Office automation

How does Office automation work?

Traditional approach
Letter German Fax Memo Agenda Minutes Neutral English London French Paris Zurich Letter Fax Memo Agenda Minutes Neutral Templates Language Subsidiary Department Staff member Existing data pool Language Subsidiary Department Staff member Templates

Automation approach
Master templates

Traditional approach. With Microsoft Office static templates can be produced by creating them individually beforehand. With a high initial work effort, templates have thus to be created for each language, branch office, department, and for all employees. Changes can only be made selectively. The creation of specific templates is therefore often left to the individual employees, which involves the risk that unwanted changes are made. There is no control and therefore no worldwide consistency.

Automation approach. With Office tools dynamic templates can be created in the form of master templates. After the first registration, they automatically adjust themselves to the different languages, subsidiaries, departments, and employees. All the specific requirements incl. language changes can thus be covered with only one master template. The duplication of templates is no longer needed; the management of the templates is limited exclusively to a small number of masters. Changes are immediately effective in all relevant places. For the integration of address details of a new subsidiary or representative, in all correspondence only requires one additional entry in the database.

Is special hardware and software needed?

The setup of the operating system and Office application Special hardware and software installations are in general is generally not influenced by the installation of an automanot necessary. All that is needed is a current PC model, Windows operating system, and Microsoft Office suite, version tion application. 2000 or higher.

www.ivonyfactory.com/downloads/dwl_cms/IVO_F_Office_Automation_e.pdf