Community First Brierley Hill 18th September 2012

Community First Brierley Hill Panel Meeting Tuesday 18th September 2012 7pm St Michaels Church, Bell Street South Brierley Hill You are invited to attend the next meeting of the Community First Brierley Hill panel which will take place at St Michaels Church, Bell Street South, Brierley Hill on Tuesday 18th September 2012 commencing promptly at 7pm. The agenda for the meeting is: 1. Welcome and introductions 2. Apologies 3. Declarations of interest: invitees are asked to note that consideration of funding applications is taking place at this meeting. Attendees who have an interest in any particular application may be asked to leave the meeting whilst it is considered. 4. Minutes of the previous meeting (attached page 2) 5. Matters Arising a. Estella Dance Academy b. Other 6. Status of grants recommended to date (attached page 5) 7. Consideration of applications received (attached page 6) Community Group Nine Locks Shotokan Karate Club Dudley Strategic Campaigns Team Total bids for September Total bids to date (y1 remainder) Total available for year 2 Bids agreed to date (Total available) (total bids) 8. Community First Action Plan 9. Any Other Business 10. Date of Future meetings Tuesday, 18 September 2012 19:00 Tuesday, 20 November 2012 19:00 Amount Requested 1000.00 900.00 1900.00 637.74 16979.00 790.00 15551.26 Match identified 998.60 2 1572.00 2 Priorities met

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Community First Brierley Hill 18th September 2012

Minutes of the meeting of Brierley Hill Community First held on Tuesday 17th July 2012 at St Michaels Church commencing at 7pm. Present June Bowen, Ray Gibbs, Graham Hudson*, Peter Plant*, David Proctor, John Rogers*, Tim Sunter* *Indicates panel member Apologies Kevin Gripton, Rachel Harris, David Hoskin, Andrew Mann Ray, Steve Martin, Tom McCormack, Chris Szygowski In attendance Sandra Shepherd from Brockmoor and Pensnett Community First was welcomed to the meeting. Declarations of Interest Ray Gibbs declared an interest in both of the applications under consideration and took no part in the decision making other than to provide information requested. Minutes of the Previous Meeting The minutes of the previous meeting had been circulated and were agreed as a correct record. Matters Arising (a) Hawbush Community Gardens had found a more cost effective way of purchasing a storage shed. As such they had asked if the savings could be spent on purchasing more equipment to put in the shed. TS reported that he had contacted CDF with regard to this and they had indicated that as long as the panel were satisfied with this there should be no problem. Consequently panel members had agreed by email to the proposal. (b) Funding for United Kids Outreach there appeared to have been a delay to the funding for United Kids Outreach. This had been explored with CDF and an updated list of status of grants had been provided. Steps had been taken to resolve the matter and hopefully the grant had now been received. The list of grants and current status was circulated to members of the panel. (c) Meeting with Francis Maude MP a meeting with the cabinet minister with responsibility for Community First had taken place at Brierley Hill project recently. This had been a good meeting with lots of positive messages and
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Community First Brierley Hill 18th September 2012 information exchange taking place. It was agreed to invited the Community Worker for Brierley Hill to the next panel meeting. (d) A paper clarifying which projects qualified for support was circulated to the meeting. Bids for July 2012 A summary table of bids is given below, covering amount requested, which priorities the bids met and proposed match funding. Copies of the submissions had been circulated and were available at the meeting. Community Group Crusaders After School Club Estella Dance Academy Total bids for July Total bids to date (y1 remainder) Total available for year 2 (Total available) (total bids) Amount Requested 790 500 1290.00 637.74 16979.00 15051.26 Match identified Priorities met

798.48 2, 3 1006.00

It was agreed to recommend the Crusaders After School Club for funding, but members felt that before agreeing to recommend the Estella Dance Academy more information would be required. This included which charity it was proposed to support, questions about cost of venue hire, whether the project was local or covered a wider area. It was agreed that TS should email the Academy with the questions and that, in order to minimise delay, the panel would indicate whether or not they supported the application one a reply was received. Community First Action Plan Tom McCormack had drafted a focus group questionnaire which was circulated at the meeting. CDF had indicated that they would be issuing guidance on how to draw up the Community First Action Plan during July. In the light of this it was agreed to defer this item until the guidance had been received. Some discussion took place about whether it would be advantageous to produce a joint action plan with Brockmoor and Pensnett panel and Sandra Shepherd agreed to consult with her fellow panel members on this matter. Any Other Business There was no additional business

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Community First Brierley Hill 18th September 2012 Date of next meetings Tuesday, 18 September 2012 19:00 Tuesday, 20 November 2012 19:00

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Community First Brierley Hill 18th September 2012

Community First Brierley Hill Status Update from Community Development Foundation 7th as of 1st September 2012 From your allocation of 67820 the following grant requests have been submitted by your panel. Funded Group United Kids and Youth Outreach St Paul's Community Learning Centre South Street Baptist Church Hawbush Community Gardens Brierley Hill Project Brierley Hill Easy Keep Fit Class Brier-Lea over 50's Club Bushfields Community Association 3rd Brierley Hill (St Michael's) Scout Group Alzheimer's Support Group St Paul's Community Learning Centre Steppup Puppets Amblecote Christian Centre Crusaders After-Schools Club Grand Total Recommended Amount 1,140.33 750.00 2,500.00 945.97 1,500.00 500.00 250.00 500.00 500.00 700.00 700.00 750.00 810.00 790.00 12,336.30 Paid Amount ID No

1,140.00 3086.01 750.00 3129.01 2,500.00 3131.01 945.97 3134.01 1,500.00 3136.01 500.00 3137.01 250.00 3138.01 500.00 3145.01 0.00 3600.01 700.00 3601.01 700.00 3602.01 750.00 3603.01 810.00 3604.01 0.00 6324.01 11,045.97

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Community First Brierley Hill 18th September 2012

Community First: Neighbourhood Matched Fund- Project Proposal Form

Please fill in the project proposal form below and then send it to your community panel. You may wish to discuss the outline of your project with the panel for some initial feedback before submitting your proposal. Before completing this form please read the Funding Proposal FormGuidance Notes.

About your group

Name of your Group: Main contact: Position in group: Address: City: County: Postal code: Email address of main contact: Main telephone number: Ward: Nine Locks Community Association Irene Korvin Chairperson Nine Locks Community Centre, Hill Street Brierley Hill West Midlands DY5 2UE ninelockscommassoc@btconnect.com 01384822603 Brierley Hill

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Community First Brierley Hill 18th September 2012

About the project

Project Title Give your project a short title so it can be easily identified (Max 10 words) Nine Locks Shotokan Karate Club Project Summary. Please describe your project (No more than 150 words): A Karate Club for children and teenagers for the community of Brierley Hill and the surrounding neighbourhood. Students will learn the art of karate, discipline, respect, responsibility and deportment. Participants will be taken to competitions to practise and compete what they have learnt. Which of local priorities identified for your ward does this project address? 2. To support activities which enrich the lives of those most in need, in particular young people, the elderly & those with special needs. How does your project meet this priority? By taking children & young people off the streets, teaching them a craft, respect and discipline and increasing their confidence, physical abilities, self-respect and pride. Area Covered by project (Is it a particular street, estate or the whole ward?): Brierley Hill (whole ward) Amount Requested. How much funding do you need? 1,000 What is the start date for the project and when will it be completed?
Is the timetable for the delivery of this project realistic?

Start Date:

asap

End Date: continuing

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Community First Brierley Hill 18th September 2012

The Local Community

How many people will be involved in the project? What will they be doing? 20-30 children/young people

How will this project improve this neighbourhood?

What are the key benefits?

Improve crime and anti-social behaviour by taking young people off the streets. Provide diversionary activities for young people. Improve physical exercise rates leading to good health & fitness. Promotes activity that brings people together and gives young people positive things to do in their spare time.

Financial details
What will you spend the grant on?
Will you be buying items, or hiring things, or paying someone to do something? Please list the items and the cost.

Equipment & protective clothing for 20 young people: Competition Belts @ 2.99 each = 59.80 Belt embroidery @ 2.50 each = 50.00 Sparing gloves @ 7.80 pair = 156.00 Shin & Foot Protectors @ 14.40 pair = 288.00 Gumshields @ 2.10 each = 42.00 Mizuno Backpack = 25.00 Embroidery setup for sponsors = 25.00 Embroidery for sponsors on karate suits @ 48.00 for 24 suits = 48.00
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Community First Brierley Hill 18th September 2012 Insurance @ 20.00 each = 400.00 How are you making up the match part of your project?
Please give us details on what you will contribute (volunteer hours, gifts in kind, cash donations etc) to raise the same amount you are requesting in funding. [Please note that volunteer time is calculated at 11.09 per hour.]

Volunteer hours - 40 hours = 443.60 In-kind contributions = 105.00 Cash donations = 450.00 Total contribution = 998.60

How does your project represent good value for money?

For example have you sourced the cheapest materials, looked at alternative quotes, etc?

We have sourced the cheapest materials please see enclosed list of requirements and prices.

Check list: Does the information supplied above clearly demonstrate:

Why your project is needed and how you know it is needed? Who would benefit from your project? How the people who will benefit are involved in your project? The difference your project will make? What your project will do? How much funding you want, for how long and what you will spend the money on?

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Community First Brierley Hill 18th September 2012

Community Development Foundation

Community First: Neighbourhood Matched Fund- Project Proposal Form

Please fill in the project proposal form below and then send it to your community panel. You may wish to discuss the outline of your project with the panel for some initial feedback before submitting your proposal. Before completing this form please read the Funding Proposal FormGuidance Notes.

About your group

Name of your Group: Main contact: Position in group: Address: City/Town: County: Postal code: Email address of main contact: Main telephone number: Ward: Dudley Strategic Campaigns Team

Kevin Collins Co-Chair Centre for Equality and Diversity, 16a Stone Street Dudley West Midlands DY1 1NS mj2k@live.com

07979426573 Brierley Hill

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Community First Brierley Hill 18th September 2012

About the project

Project Title Give your project a short title so it can be easily identified (Max 10 words) Young People Speak Out: Alcohol What's The Attraction? Parents Speak Out: Alcohol What's the Attraction? Project Summary. Please describe your project (No more than 150 words): The Dudley Strategic Campaigns Team is to organize with local young people (aged 16-25), an interactive youth discussion and debate that will raise awareness of the problems with alcohol abuse. The debate will be led by young people, and will feed into a youth strategy for the area. The debate is to be held at the Brierley Hill Project. The youth event will have videos that will be the cataylst of the discussion. This will gain the real views and opinions of young people on not only their perceptions of alcohol abuse but also their ideas for change. We will also launch an interactive youth magazine, which will include sections such as comments and reflections from young people in Brierley Hill. A similar event targeting parents will be held the week after. Two groups (youth and parental) are to be formed after these debates, who will continue to advocate against alcohol abuse.

Which of local priorities identified for your ward does this project address? Priority 2: To support activities which enrich the lives of those most in need, in particular young people, the elderly and those with special needs. How does your project meet this priority? After engaging extensively with young people, adults and community workers in Brierley Hill, it was clear that alcohol abuse was a significant concern and issue in the area. Team members have knocked on doors, spoken to residents on the streets and in community centres to gain an understanding of community issues. With this concern arising strongly, the idea for this type of event was developed. This project is targeted towards enriching the lives of young people in Brierley Hill through creating an environment for dialogue, understanding and
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Community First Brierley Hill 18th September 2012 participation in decision-making. It will allow for public health messages around alcohol abuse to be delivered to young people. It will also engage young people in project development and therefore build their practical skills. Furthermore it will engage parents who will be tasked to become advocates against alcohol abuse in the home and wider community of Brierley Hill. Area Covered by project (Is it a particular street, estate or the whole ward?): Brierley Hill, Chapel Street Amount Requested. How much funding do you need? 900.00 What is the start date for the project and when will it be completed?
The start date is realistic as mechanisms and tentative

Start Date: 22/11/12

End Date: 29/11/12

The Local Community

How many people will be involved in the project? What will they be doing? 7 people will be involved in the project and they will have the following roles: Researchers (2) Marketing Assistants (2) General Administration (2) Journalistic Youth Writers (2) Treasurer (1) Material Resource Designer (1) Communications (1) Please note: Individuals in the group will be assisting in more than one role at times. 50 young people from around the area of Brierley Hill will attend the Young People Speak Out: Alcohol Whats the Attraction Debate? This debate will be held on Thursday 22nd November 2012. 25 parents will attend the Parents Speak Out: Alcohol Whats the Attraction Debate? This debate will be held on Thursday 29th November 2012.

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Community First Brierley Hill 18th September 2012 How will this project improve this neighbourhood?
What are the key benefits?

The key benefits to this neighbourhood are as follows: The further development of youth civic participation in Brierley Hill A more coherent and holistic understanding on the issue of alcohol abuse in Brierley Hill The development of project management, and event organisation skills for volunteers. The development of an interactive youth resource (youth magazine) that will have significant input from young people in Brierley Hill. This magazine will be a tool to display the youth voice on issues that matter to them The empowerment of parents and the distribution of resource tools for parental advocacy A post-debate report will be developed which can be used to feed into a strategy for alcohol interventions in Brierley Hill The development of increased intergenerational dialogue and mutual understanding in Brierley Hill

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Community First Brierley Hill 18th September 2012

Financial details
What will you spend the grant on?
Will you be buying items, or hiring things, or paying someone to do something? Please list the items and the cost.

Item Description Room Refreshments

Unit Price

Quantity Total

15 2

4 50 1

60 75 50

Equipment (PA 50 deposit) Printed T-Shirts 7 (with Design) Facilitators Leaflets Posters Children's Alcohol Awareness Story Booklets (to be given to parents) Youth Magazine 50 15p 70p 3.38p

50

350

2 200 50 40

100 30 35 135

1.30

50

65

Grand Total

900

How are you making up the match part of your project?

Please give us details on what you will contribute (volunteer hours, gifts in kind, cash donations etc) 14 | P a g e

Community First Brierley Hill 18th September 2012

to raise the same amount you are requesting in funding. [Please note that volunteer time is calculated at 11.09 per hour.]

Volunteer hours - <142> hours = <1572> In-kind contributions = 0 Cash donations = 0 Total contribution = 1572

How does your project represent good value for money?

For example have you sourced the cheapest materials, looked at alternative quotes, etc?

This project represents good value for money as we have checked at least three quotes before deciding on the material of choice. We have checked thoroughly that cost-effective materials will be used for the delivery of this project. This project will not be standalone with limited impact, but rather we have planned for a legacy to be created for increased youth and parental civic participation. Therefore, this project will be the catalyst for the planning and development of an informed youth strategy in Brierley Hill. Through the usage of inspired and motivated volunteers value for money will surely be achieved.

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