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Bullen
Training
Email Contact : system has been developed to provide Ray Bullen, Training Director
Email: Web: ray@bullen.com.au www.bullen.com.au
the benefits detailed below: l Self paced training l Short, concise and targeted training - approx 15-20 minutes l Weekly delivery by Email encourages ongoing development because it is
BULLEN TRAINING
11 Phillips Crescent Rosanna VIC 3084 Australia.
Phone (03) 9459 3356 or mobile 0418 108 956.
a constant reminder to learn. Classroom courses can be wasteful as participants often get information overload and CD based training
l l l l materials are put aside at busy times and are soon forgotten. Efficient and easy to understand working examples Assists meeting Continuing Professional Education requirements of professional associations. You don't leave the office, the training comes to you. Excellent value for money for 50 lessons www.bullen.com.au
Copyright :
This material is copyright and is for the sole use of the original name on the email. It cannot be redistributed in any form to others.
Refer the web site for pricing and more information An outline of each course is detailed below.
Help Desk Sometimes you are stuck with an Excel problem and you just can't figure out the solution. Your company doesn't have the resources to employee an Excel specialist so you often waste many unproductive hours trying to resolve these problems on your own or doing it the long way around. Well help is at hand!
A Specialised Excel Help Desk is available The benefits are as follows: l Queries answered promptly by email l Low cost solution to provide on-going assistance l Guaranteed response within 24 hours
Bullen
Training
Procedure
Excel - All versions to 2003
1. Automatic Totalling Placing the cursor at the bottom of a column of numbers ( or at the right of a row of numbers) and pressing the Autosum icon will automatically add that range. Excel will automatically select a continuous range of cells that contain numbers and will stop when it encounters a text cell, a blank cell or another total. - Refer Example 1 2. Choosing a range to add Sometimes you want to add a range of cells but some of the cells are currently blank. The automatic totalling method would have stopped at the first blank cell thereby only adding some of the numbers. Select the group of cells you want to add and extend the range. - Refer Example 2 3. More advanced uses See Example 3 where you can create all the column and row totals with one click of the mouse. Most people use the autosum icon to add one column and the copy it across the worksheet and then repat the process with the row totals. See Example 4 where various subtotals exist in the worksheet and you want to add all of the totals to produce a grand total. Most people would normally press the = sign and point to the first subtotal cell, press the plus sign and continue the process until all cells had been added. How do you know you didn't miss one subtotal or alternatively add a subtotal in twice? Once entered the formula would need to be copied across to the other cells. How tedious! See how quickly the autosum calculates it. For fun, if you have someone in your office who you think (or they think) is very good at Excel try them out on Example 4 and see how slow they are in producing the result compared to you. Don't let them see the autosum notes though. It will demonstrate that understanding the Foundation skills of Excel is so important in improving your productivity, and make you feel a bit better at the same time!
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Try This
Place your cursor on cell C8 and click the Autosum Icon and see how it automatically selects the range to sum. Press the Enter key to finish.
Sales
Jan 200
Feb 300
Try this
Place your cursor on cell C8 and press the Autosum Icon and see how it ONLY adds cells C6 and C7 because cell C5 is blank.
Important Lesson!
You have just experienced an important lesson that the autosum ONLY adds up as far as the cells that have something in them!
Task
We want to have formulas in the blue cells to total the months and produce the Qtr totals in column F. Normally people tackle this problem by totalling up the Jan column, copying it and then pasting that formula to Feb, Mar and the Qtr total. They would then have to repeat the whole process again by totalling the first row, copying that total formula on the first row and then pasting that formula to the other rows. What an effort!!!!!!!!
Procedure.
Now Select the range C4 through to F8 with your mouse and then click the Autosum icon. Notice it sums the whole block and puts totals in the rows and the columns .
Task
We want to have formulas in the blue cells to total the months to produce the Qtr totals in column F as well as having formulas to add the Southern and Western totals (rows 9 and 15) together to produce a Grand Total at row 16.
Procedure
Select the range C5 through to F16 with your mouse and then click the Autosum icon. Notice it sums the total rows for the Southern AND Western Regions and puts a Grand total at row 16 as well as creating the formulas for the Qtr total column in F.
Important Lesson!
The Autosum realised that the second last row (row 15) had a sum formula already in it and therefore it assumed that you wanted it to add the subtotals. Notice the autosum is so smart it doesn't put a total at row 10 as there are no numbers to add!
th 1 click!