Word Command

AllCaps ApplyHeading1 ApplyHeading2 ApplyHeading3 ApplyListBullet AppMaximize AppRestore Bold BrowseNext BrowsePrev BrowseSel Cancel CenterPara ChangeCase CharLeft CharLeftExtend CharRight CharRightExtend ClosePane ColumnSelect CopyFormat CopyText CreateAutoText DeleteBackWord DeleteWord DocClose DocMaximize DocMove DocRestore DocSize DocSplit DoFieldClick DoubleUnderline DrawGroup DrawNudgeDown DrawNudgeLeft Makes the selection all capitals (toggle) Applies Heading 1 style to the selected text Applies Heading 2 style to the selected text Applies Heading 3 style to the selected text Applies List Bullet style to the selected text Enlarges the application window to full size

Description

Version

Menu
Ctrl + Shift + A Alt + Ctrl + 1 Alt + Ctrl + 2 Alt + Ctrl + 3 Ctrl + Shift + L Alt + F10 Alt + F5 Formatting toolbar Double-down-arrow below vertical scrollbar Double-up-arrow below vertical scrollbar Ctrl+B Ctrl + PgDn Ctrl + PgUp

Shortcut

Restores the application window to normal size Makes the selection bold (toggle) Jump to the next browse object Jump to the previous browse object Select the next/prev browse object Terminates an action Centers the paragraph between the indents Changes the case of the letters in the selection Moves the insertion point to the left one character Extends the selection to the left one character Moves the insertion point to the right one character Extends the selection to the right one character Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open) Selects a columnar block of text Copies the formatting of the selection Makes a copy of the selection without using the clipboard (press Return to paste) Adds an AutoText entry to the active template Deletes the previous word without putting it on the Clipboard Deletes the next word without putting it on the Clipboard Prompts to save the document and then closes the active window. (But doesnt intercept the menu command) Enlarges the active window to full size Changes the position of the active window Restores the window to normal size Changes the size of the active window Splits the active window horizontally and then adjusts the split Executes the action associated with macrobutton fields Double underlines the selection (toggle) Groups the selected drawing objects Moves the selected drawing objects down Moves the selected drawing objects to the left Word 2000 Extended Formatting toolbar Draw menu Window menu Close button on the relevant panes Formatting toolbar

Alt + Ctrl + Home Esc Ctrl+E Shift+F3 Left arrow Shift + Left arrow Rt arrow Shift + Rt arrow Alt + Shift + C Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!) Ctrl +Shift+C Shift + F2 Alt + F3 Ctrl+ Backspace Ctrl + Del Ctrl+W, Ctrl+F4 Ctrl + F10 Ctrl + F7 Ctrl + F5 Ctrl + F8 Alt + Ctrl + S Alt + Shift + F9 Ctrl + Shift + D Alt R, G Down arrow Left arrow

Word Command
DrawNudgeRight DrawNudgeUp DrawSnapToGrid DrawUngroup EditBookmark EditClear EditCopy EditCut EditFind EditGoTo EditLinks EditPaste EditPasteSpecial EditRedo EditRedoOrRepeat Moves the selected drawing objects up Sets up a grid for aligning drawing objects

Description
Moves the selected drawing objects to the right

Version

Menu
Right arrow Up arrow Draw menu Draw menu Insert menu Edit menu Edit menu & Standard toolbar Edit menu & Standard toolbar Edit menu Edit menu Edit menu Edit menu & Standard toolbar Edit menu Standard toolbar Edit menu Alt R, I Alt R, U

Shortcut

Ungroups the selected group of drawing objects Brings up the bookmark dialog Performs a forward delete or removes the selection without putting it on the Clipboard Copies the selection and puts it on the Clipboard Cuts the selection and puts it on the Clipboard Finds the specified text or the specified formatting Jumps to a specified place in the active document Allows links to be viewed, updated, opened, or removed Inserts the Clipboard contents at the insertion point Inserts the Clipboard contents as a linked object, embedded object, or other format Redoes the last action that was undone Repeats the last command, or redoes the last action that was undone (unfortunately, doesnt work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Words most useful shortcuts, if not the most useful) Finds the specified text or the specified formatting and replaces it Selects the entire document Reverses the last action Moves to the last cell in the current table column Extends the selection to the end of the last line of the document Moves the insertion point to the end of the last line of the document Moves the insertion point to the end of the current line Extends the selection to the end of the current line Moves to the last cell in the current row Moves the insertion point to the end of the last visible line on the screen Extends the selection to the end of the last visible line on the screen Turns on extend selection mode and then expands the selection with the direction keys Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But theres a simple solution assign Alt+F4 to FileExit instead. Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this). Creates a new document based on the Normal template. Opens an existing document or template Changes the page setup of the selected sections <9>

Ctrl+Shift+F5 (Or: Alt I, K) Del Ctrl+C Ctrl+X Ctrl+F F5, Ctrl+G Alt E, K Ctrl+V Alt E, S Alt + Shift + Backspc F4

EditReplace EditSelectAll EditUndo EndOfColumn EndOfDocExtend EndOfDocument EndOfLine EndOfLineExtend EndOfRow EndOfWindow EndOfWindowExtend ExtendSelection FileCloseOrExit

Edit menu Edit menu Edit menu & Standard toolbar

Ctrl+H Ctrl+A Ctrl+Z Alt + PageDn (to select to end of column, use Alt + Shift + PgDn) Ctrl+Shift+End Ctrl+End End Shift+End Alt+End Alt + Ctrl + PgDn Shift + Alt + Ctrl + PgDn

Status bar (double-click)

F8 (press Esc to turn off) Alt + F4 (<9>)

FileExit

File menu

Alt + F4 (Word 97)

FileNew FileOpen FilePageSetup

Std toolbar File menu & std toolbar File menu

Ctrl+N Ctrl+O Alt F, U

Word Command
FilePost FilePrint FilePrintPreview FileProperties FileSave FileSaveAs Font FontSizeSelect FormatAutoFormat FormatBordersAndShading FormatColumns FormatDropCap FormatFont FormatHeaderFooterLink FormatParagraph FormatStyle FormatTabs GoBack

Description
Puts the active document into an Exchange folder Prints the active document (brings up the dialog) Displays full pages as they will be printed Shows the properties of the active document FileSave Saves a copy of the document in a separate file (brings up the dialog) Activates the Fonts listbox on the formatting toolbar Activates the Font Size drop-down on the formatting toolbar Automatically formats a document (or sometimes, automatically screws it up) Changes the borders and shading of the selected paragraphs, table cells, and pictures Changes the column format of the selected sections (brings up the dialog) Formats the first character of current paragraph as a dropped capital (must select it first) Brings up the Format + Font dialog Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar) Brings up the Format Paragraph dialog Applies, creates, or modifies styles Brings up the Format Tabs dialog Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it) Increases the font size of the selection Increases the font size of the selection by one point Increases the hanging indent Microsoft Word Help Lets you get help on a command or screen region or examine text properties Makes the selection hidden text (toggle) Connect to a hyperlinks address Moves the left indent to the next tab stop Inserts a comment Replaces the name of the AutoText entry with its contents Ends a page, column, or section at the insertion point Inserts a caption above or below a selected object Inserts a column break at the insertion point Inserts a date field Inserts an endnote reference at the insertion point without displaying the dialog Inserts a field in the active document Inserts an empty field with the enclosing field characters Inserts the text of another file into the active document Inserts a footnote or endnote reference at the insertion point

Version
File menu

Menu
Ctrl + P Ctrl+F2 Alt F, I Ctrl+S Alt F, A (or F12) Ctrl+Shift+F Ctrl+Shift+P Alt + Ctrl + K Alt O, B Alt O, C Alt O, D Ctrl+D Alt + Shift + R Format menu Format menu Format menu Alt O, P Alt O, S Alt O, T Shift + F5

Shortcut

File menu & std toolbar File menu File menu, std toolbar File menu Formatting toolbar Formatting toolbar Format menu Format menu Format menu Format menu Format menu

GrowFont GrowFontOnePoint HangingIndent Help HelpTool Hidden HyperlinkOpen Indent InsertAnnotation InsertAutoText InsertBreak InsertCaption InsertColumnBreak InsertDateField InsertEndnoteNow InsertField InsertFieldChars InsertFile InsertFootnote

Ctrl + > Ctrl + ] Ctrl + T (or drag the ruler) Help menu F1 Shift + F1 Ctrl + Shift + H Click on it Ctrl + M (or drag the ruler) Insert menu Alt + Ctrl + M (or Alt I, M) F3 Insert menu Insert menu Alt I, B Alt I, C Ctrl + Shift + Return Alt + Shift + D Alt + Ctrl + D Insert menu Alt I, F Ctrl+F9 Insert menu Insert menu Alt I, L Alt I, N

Word Command
InsertFootnoteNow InsertHyperlink InsertIndexAndTables InsertListNumField InsertMergeField InsertPageField InsertSpike InsertTimeField Italic JustifyPara LeftPara LineDown LineDownExtend LineUp LineUpExtend LockFields MailMergeCheck MailMergeEditDataSource MailMergeToDoc MailMergeToPrinter MarkCitation MarkIndexEntry MarkTableOfContentsEntry MenuMode MicrosoftSystemInfo MoveText NextCell NextField NextInsert NextMisspelling NextObject NextWindow NormalStyle OpenOrCloseUpPara OutlineCollapse OutlineDemote OutlineExpand Insert Hyperlink

Description
Inserts a footnote reference at the insertion point without displaying the dialog

Version

Menu
Alt + Ctrl + F Insert menu Insert menu Ctrl + K Alt I, D Alt + Ctrl + L Alt + Shift + F HeaderFooter toolbar Alt + Shift + P Ctrl + Shift + F3 Alt + Shift + T Formatting toolbar Formatting toolbar Formatting toolbar Ctrl + I Ctrl + J Ctrl + L Down arrow

Shortcut

Inserts an index or a table of contents, figures, or authorities into the document Inserts a ListNum Field Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar) Inserts a page number field Empties the spike AutoText entry and inserts all of its contents into the document Inserts a time field Makes the selection italic (toggle) Aligns the paragraph at both the left and the right indent Aligns the paragraph at the left indent Moves the insertion point down one line Extends the selection down one line Moves the insertion point up one line Extends the selection up one line Locks the selected fields to prevent updating Checks for errors in a mail merge Lets you edit a mail merge data source Collects the results of the mail merge in a document Sends the results of the mail merge to the printer Marks the text you want to include in the table of authorities Marks the text you want to include in the index Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead) Makes the menu bar active Execute the Microsoft System Info application Moves the selection to a specified location without using the clipboard (press Return to execute the more) Moves to the next table cell Moves to the next field Returns to the next insertion point Find next spelling error Moves to the next object on the page Switches to the next document window, equivalent to selecting a document from the Window menu. Applies the Normal style Sets or removes extra spacing above the selected paragraph Collapses an Outline in Outline View by one level Demotes the selected paragraphs one heading level Expands an Outline in Outline View by one level

Shift + down arrow Up arrow Shift + up arrow Ctrl + F11 Alt + Shift + K Mail merge toolbar Mail merge toolbar Mail merge toolbar Alt+Shift+E Alt + Shift + N Alt Shift + M Alt + Shift + I Alt + Shift + X Alt + Shift + O Alt or F10 Alt + Ctrl + F1 F2 Tab F11

Alt + F7 Alt + down arrow Ctrl + F6 Ctrl+Shift+N Ctrl + 0 Outlining toolbar Outlining toolbar Outlining toolbar Alt + _ Alt+Shift+rt arrow Alt + +

Word Command
OutlineMoveDown OutlineMoveUp OutlinePromote OutlineShowFirstLine Overtype PageDown PageDownExtend PageUp PageUpExtend ParaDown ParaDownExtend ParaUp ParaUpExtend PasteFormat PrevCell PrevField PrevObject PrevWindow RepeatFind ResetChar ResetPara RightPara ShowAll ShowAllHeadings ShrinkFont ShrinkFontOnePoint SmallCaps SpacePara1 SpacePara15 SpacePara2 Spike StartOfColumn StartOfDocExtend StartOfDocument StartOfLine StartOfLineExtend StartOfRow StartOfWindow

Description
Moves the selection below the next item in the outline Moves the selection above the previous item in the outline Promotes the selected paragraphs one heading level Toggles between showing the first line of each paragraph only or showing all of the body text in the outline Toggles the typing mode between replacing and inserting Moves the insertion point and document display to the next screen of text Extends the selection and changes the document display to the next screen of text Moves the insertion point and document display to the previous screen of text Extends the selection and changes the document display to the previous screen of text Moves the insertion point to the beginning of the next paragraph Extends the selection to the beginning of the next paragraph Moves the insertion point to the beginning of the previous paragraph Extends the selection to the beginning of the previous paragraph Applies the previously copied formatting to selection Moves to the previous table cell Moves to the previous field Moves to the previous object on the page Switches back to the previous document window Repeats Go To or Find to find the next occurrence Makes the selection the default character format of the applied style Makes the selection the default paragraph format of the applied style Aligns the paragraph at the right indent Shows/hides all nonprinting characters Displays all of the heading levels and the body text in Outline View Decreases the font size of the selection Decreases the font size of the selection by one point Makes the selection small capitals (toggle) Sets the line spacing to single space Sets the line spacing to one-and-one-half space Sets the line spacing to double space Deletes the selection and adds it to the Spike AutoText entry (which allows you to move text and graphics from nonadjacent locations) Moves to the first cell in the current column Extends the selection to the beginning of the first line of the document Moves the insertion point to the beginning of the first line of the document Moves the insertion point to the beginning of the current line Extends the selection to the beginning of the current line Moves to the first cell in the current row Moves the insertion point to the beginning of the first visible line on the screen

Version

Menu
Outlining toolbar Outlining toolbar Outlining toolbar Outlining toolbar

Shortcut
Alt+Shift+down arrow Alt+Shift+up arrow Alt+Shift+left arrow Alt + Shift + L Ins PgDn Shift+ PgDn PgUp Shift + PgUp Ctrl + down arrow Shift + Ctrl + down arrow Ctrl + up arrow Shift + Ctrl + up arrow Ctrl+Shift+V Shift + Tab Shift + F11 Alt + up arrow Ctrl + Shift + F6 Sfift+F4 Ctrl+Spacebar Ctrl+Q

Formatting toolbar Standard toolbar Outlining toolbar

Ctrl +R Ctrl + * Alt + Shift + A Ctrl + < Ctrl + [ Ctrl + Shift + K Ctrl + 1 Ctrl + 5 Ctrl + 2 Ctrl + F3 Alt + PgUp Ctrl+Shift+Home Ctrl +Home Home Shift+Home Alt+Home Alt+Ctrl+PgUp

Word Command
StartOfWindowExtend Style Subscript Superscript SymbolFont TableAutoFormat TableHeadings TableSelectColumn TableSelectRow TableSelectTable TableUpdateAutoFormat ToggleFieldDisplay ToolsCustomize ToolsMacro ToolsProofing ToolsRevisionMarksToggle ToolsThesaurus Underline UnHang UnIndent UnlinkFields UnlockFields UpdateFields UpdateSource ViewFieldCodes ViewFootnoteArea ViewFootnotes ViewHeader ViewNormal ViewOutline ViewPage ViewVBCode WebGoBack WebGoForward

Description
Extends the selection to the beginning of the first visible line on the screen Activates the Style drop-down on the Formatting toolbar Makes the selection subscript (toggle) Makes the selection superscript (toggle) Applies the Symbol font to the selection Applies a set of formatting to a table Toggles table headings attribute on and off Selects the current column in a table Selects the current row in a table Selects an entire table Updates the table formatting to match the applied Table Autoformat settings Shows the field codes or the results for the selection (toggle) Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!) Runs, creates, deletes, or revises a macro Checks the spelling and grammar in the active document Toggles track changes for the active document Finds a synonym for the selected word Formats the selection with a continuous underline (toggle) Decreases the hanging indent Moves the left indent to the previous tab stop Permanently replaces the field codes with the results Unlocks the selected fields for updating Updates and displays the results of the selected fields Copies the modified text of a linked file back to its source file Shows the field codes or results for all fields (toggle) If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa. If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa. Displays header in page layout view Changes the editing view to normal view Displays a document's outline Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasnt changed. Shows the VB editing environment (Tools + Macro + Visual Basic Editor) Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC) Forward hyperlink

Version

Menu
Strl + Shift + S Ctrl + = Ctrl + + Ctrl + Shift + Q Table menu, Tables and Borders toolbar Table menu Table menu Table menu Table menu Alt A, F Alt A, H

Shortcut
Shift+ Alt+Ctrl+PgUp

Alt + click (Alt + drag to select several) Click in left margin Alt + double-click Alt + Ctrl + U

Rt-click menu Tools menu Tools menu (Macro + Macros) Tools menu

Shift + F9 (Alt + F9 toggles all field codes on or off) Alt T, C Alt + F8 F7 Ctr.l + Shift + E

Tools menu (under Language) Formatting toolbar

Shift + F7 Ctrl+U Ctrl + Shift + T (or drag the ruler) Ctrl + Shift + M (or drag the ruler) Ctrl+Shift+F9 Ctrl + Shift + F11 F9 Ctrl + Shiift + F7 At + F9 Dbl-click the footnote reference

View menu View menu View menu View menu View menu Tools menu Web toolbar Web toolbar

Alt V, F Alt V, H Alt V, N (or Alt + Ctrl + N) Alt V, O (or Alt + Ctrl + O) Alt V, P (or Alt + Ctrl + P) Alt + F11 Alt + left arrow Alt + rt arrow

Word Command
WindowArrangeAll WordLeft WordLeftExtend WordRight WordRightExtend WordUnderline Arranges windows as non-overlapping tiles

Description
Moves the insertion point to the left one word Extends the selection to the left one word Moves the insertion point to the right one word Extends the selection to the right one word Underlines the words but not the spaces in the selection (toggle)

Version

Menu
Window menu Alt W, A Ctrl + left arrow

Shortcut

Shift + Ctrl + left arrow Ctrl + rt arrow Shift + Ctrl + rt arrow Ctrl + Shift + W