REPUBIIC OF THE PHILIPPINES REPUBLIC OF THE PHILIPPINES

DEPAR'MENI T}IE INTERIOR AND LOCAL GOVERN'IAENT DEPARTMENT OF THE INIEruON AND LOCAI. GOVERNMENT

Froncisco Gdd Condominium Francisco Gold Condominium IItl EDSA Cor. Mapagmahal St., Dilimon. euezon City EDSA Cor. Mopogmohol St., Diliman, Quezon City

OFFICE OF THE SECRETARY OF THE SECRETARY

{TEMORANDUM CIRCULAR MEMORANDUM CIRCULAR NO. 2012-79 2012-79 NO.

TO

ALL PROVINCIAI, GOVERNORS, CITY MAYORS, MUNICIPAL ALL PROVINCIAL GOVERNORS, CITY MAYORS, MUNICIPAL MAYORSAND DILG REGIONAL DIRECTORS MAYORS AND DILG REGIONAL DIRECTORS Regions I-XIII, CARand NCR Regions I-XIII, CAR and NCR
OT DISASTER SEAL OF DISASTER PREPAREDNESS

suBtEcT SUBJECT
DATE

April 25, 2012 PREFATORYSTATEMENT PREFATORY STATEMENT

Upholding the people's constitutional right to Upholdingthe people's constitutional right to life and property is aa basic and property is basic responsibility of the state has the fundamental obligation to protect its responsibility of the State. The State has the fundamental obligation to protect its citizens responsible governance. citizens through responsible governance.
Climate change and Climate change and other environmental changes have contributed to the sharp changes have contributed to the sharp increase in the frequency and intensity of calamities, causing untold miseries in the lives frequency intensigr of calamities, causing untold miseries in the lives increase ofmany. Incidents in the aftermath of Typhoon Sendong and the landslide in Pantukan, of many. Incidents in of Typhoon Sendong the landslide in pantukan, Compostela Valley, among others, brought into the national consciousness that untold Compostela Valley, among others, brought into consciousness that untold human tragedy is an inescapable effect of ill preparedness. effect ill preparedness.
In light of intense phenomena induced by climate change, unplanned development, In light of intense phenomena unplanned development, unrestricted assault on the integrity of the environment and vulnerable livelihood are on the integrity of the environment and vulnerable livelihood are assurances of human suffering even in the long term. of suffering even in the long term.

Thus, it is incumbent upon local governments to scale up performance in the Thus, it is incumbent upon local governments to scale up performance in the context of the Disaster Risk Reduction and Management Framework of the Disaster Risk Reduction and Management Framework OBJECTIVES OF SEAL oBtEcTMSOFSEAL
1. To recognize and incentivize local government 1. To recognize and incentivize local government

performance in institutionalizing

disaster preparedness. disaster preparedness.

2. To assess performance gaps, link gaps to policy or program intervention and monitor 2. To assess performance link gaps to policy or program and monitor improvement (sJ on disaster preparedness. improvement (s) on disaster
Seal of Disaster Preparedness | 1 Seal of Disaster Preparedness I 1

COVERAGE OF COVERAGE OF THE SEAL

province, or municipality is covered by the Seal of Disaster A high risk province, city or municipality is covered by the Seal of Disaster Preparedness.

ASSESSMENT CRITERIA ASSESSMENT CRITERIA

Concerned local governments are to Concerned local governments are to be assessed using sets of criteria that are using of criteria that are witi the DRRM Framework. The Seal has two {2J levels of assessments. consistent with the DRRM Framework The Seal has two (2) levels of assessments.

Level 1: Disaster Preparedness Level 1: Disaster Preparedness which is a test of a local government capability test ofa local government capability to address the potential effects of aadisaster to human life. Disasteraddress the potential effects of disaster to human life, Disasterwindow preparedness implies a window of 6 to 12 hours. However, in the to 12 hours. However, in the prepared for a disaster accords emphasis on thinking of the Seal, being prepared for a disaster accords emphasis on being the foundational administrative requirements, i.e., structure, the foundational administrative requirements, i.e., structure, preparedness. competence competence and tools, of disaster preparedness. Minimum criteria: criteria:

1. Leadership Structure - organization of the Disaster Risk Reduction Leadership Structure organization of the Disaster Risk Reduction and Management Council the Disaster Risk Reduction and and Management Council and the Disaster Risk Reduction and Management Office Management Office
-

2. Guide to Action - risk assessment and mapping, institutionalized Guide to Action risk assessment and mapping, institutionalized planning planning and budgeting

- contingency planning early warning and 3. Disaster Preparedness - contingency planning, early warning and evacuation alert system, pre-emptive evacuation, stockpiling evacuation alert system, pre-emptive evacuation, stockpiling, equipping,technical competency equipping ,technical competency and community awareness awareness
4. Partnership, Volunteerism and Innovation - partnering with 4. Partnership, Volunteerism and Innovation - partnering with national government agencies, other local governments, Civil national government agencies, other local governments, Civil Society and the Private Sector, organized volunteers, and Society and the Private Sector, organized volunteers, and innovation
2: Disaster Preparedness-Response a test of local government Level 2: Disaster Preparedness Response is a test of aa local government capability in ensuring basic survival and subsistence needs of the capability in subsistence needs of the affected population based on acceptable standards during aadisaster. on acceptable standards during disaster.
-

Minimum Criteria: Criteria:

and Rescue - trained personnel, equipage, response time, 1_ Search and Rescue - trained personnel, equipage, response time, zero casualty
Evacuation Center Management - adequate temporary shelter for 2. Evacuation Center Management - adequate temporary shelter for evacuees, power, water supply, food health and sanitation, evacuees,power, water supply, food, health and sanitation, counseling and management personnel counseling and trained center management personnel Seal of Disaster Preoaredness 12 Preparedness | 2

CALCULATING THE DISASTER PREPAREDNESS INDEX CALCUI.ATING THE DISASTER PREPAREDNESS INDH

Level or Level 2 assessment is calculated Disaster Preparedness Index Disaster Preparedness Index for Level 1 or Level 2 assessment is calculated based on the following principles: on following principles: based
1. Assessment criteria expressed in quantifiable indicators. These indicators 1. Assessment criteria are expressed in quantifiable indicators. These indicators
and 1 is the lowest. are offive, where are rated using a scale of five, where 5 is the highest and 1 is the lowest. using a

inference are used as 2. Available standards or acceptable values 2. Available standards or acceptable values by expert inference are used as
benchmarks. Benchmark benchmarks. Benchmark is 4. 3. Indicator ratings to get the cluster index. 3. Indicator ratings are averaged to get the cluster index. index' The passing 4. Cluster Indices are averaged to get overall 4. Cluster Indices are averaged to get the overall preparedness index. The passing rate is an Index of 4. of4. 5. Preparedness Index is interpreted, as follows: 5. Disaster Preparedness Index is interpreted, as follows:

Index
Color Code

5 :)

J 3

2 2

I 1

Adjectival Interpretation

Very Very High

Passed

High

Fair

Poor

Bad

Failed Below Benchmark Below

Within Benchmark
ASSESSMENT TOOLS ASSESSMENTTOOLS

Each level of assessment requires assessment tools, as follows: Each level of assessment requires assessment tools, as follows: 1. Data Capture Form which is a tool for gathering data requirements for Capture Form which is a tool for gathering data requirements for assessment. assessment
guide key implementers in the conduct of the 2. User's Guide is an operations guide for key implementers in the conduct of the Guide is assessment, data verification, data processing and reporting. The User's Guide is data verification, data processing and reporting. The User's Guide is complementary to this Memorandum Circular. complementary to this Memorandum Circular.

3.

an automated spreadsheet that Disaster Preparedness Index Template is an automated spreadsheet that isis Disaster Preparedness capable of computing the Disaster Preparedness Index or the Disaster capable of computing the Disaster Preparedness Index or the Disaster Preparedness-Response Index. Preparedness-Response Index.

Seal of Disaster Preparedness | Seal of Disaster Preparedness 133

GENERAL ASSESSMENT PROCEDURE GENERAL IISSESSMENT PROCEDURE

leyel I Assessment Level I Assessment

Step 1. Initial Assessment Using the prescribed Data Capture Form, the concerned Step 1. Initial Assessment -- Using the prescribed Data Capture Form, the concerned MLGOO, CLGOO, City Director or Provincial Director MLGOO,CIGOO, City Director or Provincial Director conducts an initial an initial assessment on disaster preparedness. Required supporting documents are assessment on disaster preparedness. Required supporting documents are also assembled during this period, in preparation for verification. The main during this period, in preparation for verification. The main respondent the LDRRM Officer. respondent isis the LDRRMOfficer.
Step 2. First Verification - - Through cross-posting, the MLGOQ CLGOO, City Director 2. First Verification Through cross-posting, the MLGOO, CLGOO, City Director or Provincial Director stationed in another local government and a CSO or Provincial Director stationed in another local government and a CSO representative representative verify the quality of data through document review, the quality of data through document review, interview observation, interview and observation, as appropriate. appropriate,

3.Preparation Step 3.Preparation of Disaster Preparedness Index - After verification, the First Disaster Preparedness Index - After verification, the First Verification Team prepares VerificationTeam prepares the Disaster Preparedness Index using the Disaster Preparedness Index using t}te template, for submission to the Bureau Local Government automated template, for submission to the Bureau ofof Local Government Supervision, Supervision, as reference for the second round of verification. for the second round ofverification.

4. Second Verification National and Regional Seal Step 4. Second Verification - the National and Regional Seal of Disaster Preparedness Preparedness undertake a second verification for cities, municipalities and Teams undertake a second verification for cities, municipalities and garner an Index of 4 or above. provinces which garner an Index of 4 or above. Step s.Distribution Certificate Recognition -a local government with Step 5.Distribution of Certificate of Recognition -a local government with aa performance 4 or above, after second verification, receives performance index of 4 or above, after second verification, receives aa Certifi cate of Recognition. Certificate of Recognition.
Assessment Level 2 Assessment

Step 1. Application from the DILG Regional Director -the conduct of Level 2 1. Application the DILG Regional Director -the conduct of Level 2 province starts upon application of the assessment in a municipality, city or province starts upon application of the in a municipality, DILG Regional Director. A local government must meet the following DILG Regional Director. local government must meet t}re following requisites as basis for application: as basis for application:

. s . s

1 Assessment l Assessment Occurrence of a disaster, as declared by PAGASA Occurrence of a disaster, as declared by PAGASA
Passer of Level of

Step 2. Assessment -a National Assessment Team is organized to conduct Level 2 Assessment -a National Assessment Team is organized to conduct Level 2 assessment using the prescribed Data Capture Form. Generally, the assessment the prescribed Data Capture Form. Generally, the assessment is based on interview of affected individuals, selected at random, is on interview ofaffected individuals, at random, and should cover at least 5% of the affected individuals. Interviewees are at least 596 of the affected individuals. Interviewees ar

equally divided among the equally divided among the team members. Aside from the interview, members. Aside from the interview, observation and document review are to be factored in. review are to be factored in. observation Seal of Disaster Preparedness I| 4 of Disaster

3,Result Calibration Step 3.Result Calibration - the members of the Assessment Team convene and members of the Assessment Team convene and calibrate calibrate the results by getting the average of responses. by getting the average of responses.

4. Preparation of t}re Disaster Preparedness-Response Index - using the Step 4. Preparation of the Disaster Preparedness-Response Index - using the automated template, the Assessment Team prepares the Disaster automated template, the Assessment Team prepares the Disaster Preparedness-Response Index. Preparedness-Response Index
s.Nomination for Step 5.Nomination for the Seal - the National Assessment Team, upon completion of the National Assessment Team, upon completion of
Level 2 assessment, Level 2 assessment, nominates a local government that passes the Disaster a local that passes the Disaster Preparedness-Response Index to the Bureau of Local Government Preparedness-Response Indexto the Bureau of Local Government Supervision.

Step 6. Recommendationand Conferment of the Seal - the Bureau ofof Local 6. Recommendation and Conferment of the Seal - the Bureau Local Government Supervision recommends the nominated local government to Supervision recommends the nominated local government to the Secretary of Interior and Local Governmenb for t}le conferment of the the Secretary of Interior and Local Government, for the conferment of the Seal.
CONFERMENT OF CERTIFICATE AND THE SEAL CONFERMENT CERTIFICATE

government that passes Level Assessment receives Certificate of A A local government that passes Level 11 Assessmentreceives aa Certificateof Recognition. This Certificate is to Recognition.This Certificate is to be sent through official correspondence from the sent through official correspondence from the Secretary of Interior and Local Government. of Interior and Local Governmenl
On the other hand, a local government that passes both Level 11and Level 22 other hand, a local government that passes both Level and Level Assessments receives the Seal and Disaster Management Fund or Disaster Equipage. the Seal and Disaster Management Fund or Disaster Equipage.

FREQUENCY OF ASSESSMENT ASSESSMENT FREQUENCY Level 1 Assessment is done annually, while Level 2 Assessment is undertaken Level Assessment done annualln while Level 2 Assessment is undertaken disaster occurs. when an actual disaster occurs.

INCENTIVIZING COMMITMENT INCENTIVTZING COMMITMENT DISASTER TO DISASTER PREPAREDNESS The Seal of Disaster Preparedness is linked to a Disaster Management Fund or of Disaster Preparedness is linked to a Disaster Management Fund or Equipage Support, subject of a separate Guideline. Equipage ofa separate Guideline.

Seal of Disaster Preparedness I| 5 Disaster Preparedness 5

IMPLEMENTING MECHANISM IMPLEMENTING MECHANISM

The Bureau of Local Government Supervision shall create Seal of Disaster The Bureau of Local Government Supervision shall create aa Seal of Disaster Preparedness National Team. Likewisq each DILG Regional Officeshall create a a Seal of Preparedness National Team. Likewise, each DILG Regional Office shall create Seal of Disaster Preparedness Regional Team. Disaster Preparedness Regional Team.

APPROVAL AND PROMULGATION APPROVAL AND PROMULGATION

The Seal of Disaster Preparedness The Seal of Disaster Preparedness is hereby approved and thereby promulgated. approved and thereby promulgated.

Let Memorandum Circular be disseminated by tlre Bureau Local Let copies of this Memorandum Circular be disseminated by the Bureau ofof Local to all Regional Offices Government Supervision to all Regional Offices for eventual circulation to concerned eventual circulation to concerned local authorities. local authorities.

EFFECTIVITY
Circular shall take effect in CY 2012. This Circular shall take effect in CY 2012.

146116243REDO EM.ROBREDO

Secretary
Republic of th6 Philippines the Philippin6s Republic
DEPARTMENT OF TXI INTERIOR DEFARTiIENT OF THE NIERIOR AND LOCAL GOVERNMENT IN REPLYING, PL5 CITE:

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SILG12-003436 sr1G12.003436

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