Module Area

Financial Accounting

: FI Accounts Payable Scenario : AP Cheque Update for manual payment

INTRODUCTION AND PREPARATION STEPS NO 1 2 3 DESCRIPTION Access SAP system through SAP Logon Pad (SAP GUI) Enter your user ID and password. Execute transaction code FCHI to insert the cheque lots for the bank

TRANSACTIONAL STEPS
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Step NO 1

BUSINESS PROCESS STEPS Cheque Lot Number Update

DATA INPUT / DESCRIPTION Transaction FCHI to maintain the manual cheque lot in SAP for the appropriate House Bank and the Bank Account The requirement to update the cheque number for the manual outgoing payment made to the vendor from SAP. Enter the transaction code in the command box on the easy access screen which will take you to the vendor manual outgoing payment.

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BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

After saving the cheque lot, we get the message Check numbers have been saved.

Cheque

Menu Path Accounting Financial Accounting Banks Environment Check Balance Create
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Step NO

BUSINESS PROCESS STEPS Number for the Manual Payment

DATA INPUT / DESCRIPTION

The requirement to create and update the cheque number for the manual outgoing payment for Vendor in SAP. Enter the transaction code FCH5 in the command box on the easy access screen which will take you to the check creation for the manual payment.

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BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION Once you save the data after the data entry is complete, the cheque details are saved and below message is shown. Check 1000 1000 1000 0001 created manually You can view the cheque created via the transaction FCH2.

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BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION

Void Cheque

Menu Path Accounting Financial Accounting Banks Environment Check Balance Void Issued Checks
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Step NO

BUSINESS PROCESS STEPS for the Manual Payment

DATA INPUT / DESCRIPTION The requirement to void an issued cheque for a manual outgoing payment made to a Vendor in SAP. Enter the transaction code FCH9 in the command box on the easy access screen which will take you to the void check screen.

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

We get the message - Check 0001 voided, payment document not reversed.

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DATA INPUT / DESCRIPTION

Suppose we want to void the check and reverse the payment document, we need to select the transaction FCH8 Cancel Payment.

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

After cancelling the check is voided and the payment document is reversed. The message will be shown as below.

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