TERMS & CONDITIONS COMMON FOR ALL ENTITLED CATEGORIES

(a) Any AFD category-I item can be purchased by the entitled customer only once
in period of two years, (i.e.) a period of two years should have lapsed before
purchase of the same AFD category-I item (Authority DDGCS letter
No.96412/Q/DDGCS dt 09 June 2003).

(b) Payment will be accepted only through a bank draft drawn on “Canteen Stores
Department Public fund Account (Main)”payable at the place of the Depot
concerned. Abbreviation like CSD should not be used.

(c) The Bank draft shall be issued by a Nationalised Bank. Draft issued by ICICI
& HDFC will also be accepted.

(d) Application forms that have cuttings, over writings and usage of fluid on
entries without counter signature and stamp of the authorized countersigning
authority shall be rejected.

(e) Application forms printed by dealers shall not be entertained.

(f) No interest will be paid by the Department or by the dealer for late delivery of
vehicles. Customers are requested to ascertain the delivery position from the
concerned dealer (s) and the concerned Depot (s) before booking of AFD-
items.

(g) Widows of service officers shall give a letter of under taking that they are not
remarried. The undertaking shall be countersigned by the same authority who
has countersigned the application form.

(h) Where the bonafide custmomer is unable to collect in person due to valid
reasons, proper authority letter with the signature of the nominee duly attested
by the bonafide customer and countersigned by the Unit Commander in case
of serving service personned and Station HQ/Zila Sainik Board in case of
retired service personned can be accepted for effecting deliveries at the
discretion of the depot.

The delivery of an item will be given to the same person who signs at the
Depot and in whose favour the authority for collection has been given by the
Depot. Where an authority letter has been given in favour of a nominee by an
bonafide customer, the collection can be done by the nominee only and not by
the bonafide customer, himself. This is because the Depot effects payment to
the dealer after due comparison of the signature of the customer as obtained at
ehe Depot on the authority letter/ release order with the signature as appearing
on the challan of the dealer for having effected the delivery. (Authority
QMG’s Branch letter No.96412/DDGCS dt 28 April 03).
 SPECIFIC TERMS & CONDITIONS

For Serving Officers

(a) Application form of serving personnel shall be countersigned by the

CO/OC UNIT/Formation in which the personnel is serving. The
countersigning authority shall put his seal/stamp under his signature.

(b) The serving personned shall produce his identity card for verification to the
depot authorities at the time of purchase. The I-Card Number shall be
recorded on the face of the application form.

For Retired Service Personned

(a) Application form of retired serving personned shall be countersigned by

the Station HQ/Zila Sainik Board. The countersigning authority shall put
his seal/stamp under his signature.

(b) The retired personnel shall produced his discharge book/pension book for
verification to the depot authorities at the time of purchase. Entry shall be made
in the discharge book/pension book of the AFD-I purchase by the retired
personnel.

For purchase of Car

(a) Application Form of Serving Personnel shall be countersigned by the

CO/OC unit/Formation in which the personnel is serving. The
countersigning authority shall put his seal/stamp under his signature.

(b) Serving Personnel shall produce their Identity Card to the Depot
Authorities at the time of purchase of car. The I-card No. shall be recorded
on the face of the application form.

(c) Application form of Retired Service Personnel shall be countersigned by

the Station HQ/Zila Sainik Board. The countersigning authority shall put
his seal/stamp under his signature.

(d) The retired personnel shall producted his discharge book/pension book for
verification the depot authorities at the time of purchase. Entry shall be
made in the discharge book/pension book of the AFD-I purchase by the
retired personnel.

(e) The applicant shall submit the copy of his Pan Card alongwith the
application form.

(f) The price prevailing on the date of delivery will be payable by the
customer.
 INDENT FOR PURCHASE OF AFD CATEGORY-I ITEMS BY
ENTITLED SERVING PERSONNEL

1. Name of the Indentor ____________________________________

(IN BLOCK LETTERS)
2. Personal Number________________________________________
3. Rank __________________________________________________
(If Civilian give full designation)
4. Station of Delivery ______________________________________
______________________________________________________
5. Unit/Formation & Address ________________________________
______________________________________________________

CERTIFICATE FROM THE INDENTOR

1. Certified that the above machine is required for my/my family’s bonafide use and
I undertake not to sell it within a period of one/two years from the date of purchase.
(Strike-out whichever is not applicable)

2. Certified that I am married/bachelor (Strike out whichever is not applicable)

3. Certified that I had not purchased the item being indented now from the Canteen
Stores Department during the last one year/two years/three years/five years. (Strikeout
whichever is not applicable)

Signature of the Indentor

CERTIFICATE FROM THE UNI/FORMATION

Certified that_______________________________________________

(Give Name and Rank of the Indentor)

is entitled to buy the above item through Canteen Stores Department in terms of above
Para 2 of Appendix A to the AO No 584/73 dated 16th Nov 73 amended from time to
time

Signature of OC Unit/Formation
With Rank & Name and Seal of Unit/Formation
Notes:

1. Indents from TA officers, on the permanent staff of TA Units are to be routed

through and countersigned by the TA Directorate at Army
Headquarters/certifying the entitlement as above.

2. Payment will be accepted only through a bajk draft drawn on “Canteen Stores
Department, Public Fund Account (Main)”, payable at the place of the Depot
concerned. Abbreviation like CSD should not be used.

3. Please ensure to produce your identity card at the time of registration/collection.

 INDENT FOR PURCHASEOF AFD CATEGORY-I ITEMS BY ENTITLED
RETIRED PERSONNEL

PART-1

Name of the Indentor ______________________________________________

Rank (Last held) _________________________________________________

Personal Number ________________________________

Unit where last Employed ___________________________________________

Whether the applicants in receipt of pension or retention fee from the Defence Services
Estimate if so;

(i) Amount of Pension sanctioned ________________________________

(ii) Details of Pension Book ______________________________________

(iii) Period for which Retention Fee sanctioned _______________________

(iv) Amount of Retention Fee sanctioned _____________________________

(v) Authority under which Retention Fee sanctioned ____________________

(vi) (i) Present Address ___________________________________________

(ii) Permanent Address _________________________________________

(vi) Details of item Applied for _____________________________________

PART-II

Certified that
1. I am entitled to avail canteen facilities from the service canteen in terms of AO
109/72.

2. The item applied for is required for me and my family use.

3. I have not purchased the item from the CSD during the past three/five years
(strike out whichever is not applicable).

4. I undertake not to sell it within a period of one/two years (strike out whichever is
not applicable) from the date of purchase.

Date ______________ Signature of Indentor

Name _____________________

Rank _____________________
PART – III

The particulars given of No ___________________________ Rank _____________

Name ______________________are correct

Signature of the Certifying Authority

With Name, Rank and Seal of the Unit/Station HQ
Notes:

1. The certificate in Part-III should be got countersigned from the Officer

Commanding of the unit where the applicant last served or the local Station
Headquarters. (Zila Parishad in case of officers and JCOs only)

2. Payment will be accepted only through a bank draft drawn on “Canteen Stores
Department Public Fund Account (Main)”, payable at the place of the Depot
concerned.

3. Please ensure to produce your Identity Card/Pension Book/Payment

Order/Discharge certificate at the time of booking/collection.
 APPLICATION FORM FOR CARS

1. P. No. _________________Rank _________________Name _____________

Units Name ____________________________________________________
(Identity Card No. _____________________) Basic Pay Rs.______________
PAN/GIR No. ________________________
2. Model No. _______________________ Colour________________________

3. Name of Dealer (Full Address)

4. It is certified that I have not purchased any 4 Wheeler (CAR) during last 2
years. I also undertake not to sell the vehicle within 2 years from the date of
purchase.

5. It is also certified that the car applied for is for my personal use and will not be
sold /transferred to any person during the next two years.

6. I affirm that the above details, as submitted, are correct and shall be adhered to.

Place __________________________

Date __________________________ Signature of the Applicant

7. It is certified that the information/particulars/details given by the applicant are

vertified/scrutinised and found correct.

Countersigned Rank

Round Rubber Stamp Name

Signature of OC Unit/Station Commander

Note: If PAN No.is not available, declaration in Form-60 should be furnished as per IT
Rules.