COMPUTER SOFTWARE APPLICATIONS

Introduction to Computers (ITC 131) Review

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Before you begin . . .

Some Navigation Tips:
The List of Tasks is a series of hyperlinks to help with navigation. The action buttons at the bottom of each slide also help with

navigation. The videos will begin automatically; however, to replay, simply click on the image to activate. For the evaluations . . .
A correct answer will move will allow access to the next section. A incorrect answer will allow additional review of the current section by

returning to the beginning.

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List of Learning Tasks

1. 2. 3. 4.

5.
6.

Distinguish between file and folders Create electronic folders Copy files and/or folders Move file and/or folders Delete file and/or folders Distinguish the variance in permanence when removing files from storage media

Identify a variety of file extensions 8. Identify the purposes of various storage media 9. Perform file storage
7.

Credits Photo Credit

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Identify a variety of file extensions 8. Identify the purposes of various storage media 9. Perform file storage
7.

Credits Photo Credits

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TASK 1
Electronic Files and Folders

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What are Files and Folders?

What is an electronic file?

A set of information stored within a single name.

What is an electronic folder?

A place (in any storage location) where you can store multiple items such as files and other folders.

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File and Folder Icons

Folder

File
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Task 1Evaluation
Location where you will find multiple related files or folders is known as
a. b.

A file A folder

TASK 2
Creating Electronic Folders

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Why Create Electronic Folders

Why create folders? Folders are important because they help you stay organized. Think of electronic folders the same as you think of folders in your filing cabinet. May want to create a folder within a foldersubfolder. Be sure to use a descriptive name in order to help identify the contents How to create a folder? There are multiple ways; however, the quickest way is to right-click any blank area.

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 Be sure to use a right-click in order to access the shortcut

menu.
Shortcut menu available with a right-click

Remember: I am using Windows 7, so your screen may

appear slightly different; however, the steps remain the same.

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How to Create an Electronic Folder Video

To access the video, click in the center

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Task 2Evaluation
When creating a new folder, which is considered the

quickest method?
a) Right-click + New a) File menu + New

TASK 3
Copying Files and Folders

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What does it mean to copy files and folders?

What does it mean to copy files and/or folders? Files and folders are duplicated from one location to another in order to have multiple versions of the same item available. What happens to the original when it is copied? It does not delete the original; instead, it places a duplicate in other location.

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How to Copy a File or a Folder

How do you copy a file/folder? 1. Select the name of the file/folder 2. Right-click the file name 3. Select COPY 4. Navigate to the new destination 5. Right-click a blank area 6. Select PASTE

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How to Copy a File or a FolderVideo

To access the video, click in the center

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Task 3Evaluation
Copying a file or a folder allows the original to remain in

its location while placing an exact duplicate in a new location. a) True

b) False

TASK 4
Moving Files and Folders

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What does it mean to move files and folders?

What does it mean to move files and/or folders? Files and folders are removed (Cut) from one location and placed (Pasted) into another location. Useful for reorganizing storage system.

What happens to the original when it is moved? It is DELETED from the original location. It is now stored in its new location.

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How to Move a File or a Folder

How do you Move a file/folder? 1. Select the name of the file/folder 2. Right-click the file name 3. Select CUT 4. Navigate to the new destination 5. Right-click a blank area 6. Select PASTE

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How to Move a File or a FolderVideo

To access the video, click in the center

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How to Move Multiple Files/Folder Video

To access the video, click in the center

Hold the CONTORL key while selecting additional files/folders.

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Task 4Evaluation
Moving a file or a folder allows the original to remain in its

location while placing an exact duplicate in a new location. a) True

b) False

TASK 5
Deleting Files and Folders

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What does it mean to delete files and folders?

What does it mean to delete files or folders? Deleted files and folders are removed from the storage location. How is deleting a folder different from deleting a file? When you delete a folder, all of its contents are deleted as well.

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How to Delete Files and Folders

How do you delete files and folders? 1. Select the name of the file/folder 2. Right-click the file name 3. Select DELETE 4. Confirm the delete in the Delete File/Folder dialog box

Hold the CONTORL key while selecting additional files/folders to be deleted.

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How to Delete Files and FoldersVideo

To access the video, click in the center

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Task 5Evaluation
When you delete a folder, all of the contents of the folder

are deleted as well. a) False

b) True

TASK 6
Permanence of Files and Folders

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How permanent are files and folders?

What happens to a file/folder when it is deleted? The permanence of files and folders varies based upon where each is stored.
My Documents (hard drive)deleted files and folders are sent to the

Recycle Bin Z-Drive (network drive)deleted files and folders are deleted permanently Flash Drive (USB)deleted files and folders are deleted permanently

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Task 6Evaluation
Once deleted, all files and folders, regardless of where

they are stored, are removed permanently.

a) True b) False

TASK 7
Identifying filename extensions

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What is a filename extension?

What is a filename extension? Set of characters added at the end of the filename to identify the file type. Usually determined by the program used to create the file. Most are separated from the file name by a period.

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Common File Extensions

Filename Extension File Type .txt .rtf .doc or .docx .bmp .gif .jpg or .jpeg .xls or .xlsx .html or .htm Text Rich text format Word document Bitmap image Graphics interchange format (usually for drawing or cartoons Joint photographic experts group (usually for photographs) Excel spreadsheet Hypertext markup language (usually for Web pages)

.pdf .ppt or .pptx

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Portable document format PowerPoint presentations

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Toggling the file extensionsVideo

To access the video, click in the center

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Task 7Evaluation
The file extension used is usually determined by the

program used to create the file.

a) True b) False

TASK 8
Identifying the purpose of various storage media

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What is Storage?
Used by every computer for system software and

application software Users also store data and information on various types of computers (laptops, desktops, smartphones, etc.)

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How to think of storage?

Storage mediafiling cabinet that holds file folders

Memorytop of your desk

When you want to work with a file, you remove from the

filing cabinet and place it on your desk. When you are finished, you remove it from your desktop and return it to the filing cabinet.

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Task 8Evaluation 1
All computers and most users use storage. a) True b) False

Types of Storage
Hard Disks Drives
Contains inflexible, circular platters Magnetically store data Usually located inside a computer system

Portable Hard Disks

Components of a hard disk Can be moved from system to system
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 Optical Discs CD-ROM, CD-R, CD-RW DVD-ROM, DVD-RAM, DVD-RW Flash Memory No moving parts Data stored as electrical charges Very small, portable

Cloud Storage Online storage Dependable, flexible, available

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Task 8Evaluation 2

Which storage method do you believe to be the most effective?

a) Hard disk drive b) Portable hard disks c) Optical discs d) Flash memory e) Cloud storage

TASK 9
Performing File Storage

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General Rules for Saving

Save early, save often What is the difference between Save and Save As? Save
Save existing document

Save document with same name and in the same location

Save As
Save a new document Save an existing document with a new name

Save an existing document to another location

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Where can files be saved?

Files can be saved wherever you choose

My Documents (the computers hard drive) is the default

Use the Save As dialog box Set the location for storage Designate a meaningful file name

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Task 9Evaluation
If you want to save an opened file to a new storage

location, you should use

a) Save b) Save As

Final Assignments
An online assessment must be completed at

http://www.proprofs.com/quizschool/story.php?title=computer-applicationcourseintroduction-to-computers-itc-131-review
Please take the time and complete the online survey at

the following location http://www.surveymonkey.com/s/5XL2V7L

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Credits
Morley, Deborah and Charles S. Parker. Understanding Computers: Today and Tomorrow. Course Technology. Boston, MA. 2011. Windows Vista: Exam 77-600. Microsoft Official Academic Course. John Wiley & Sons, Inc. 2008.

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Photo Credits
Hard Drivehttp://www.flickr.com/photos/freefoto/2250894318/ Portable Hard Drive
http://www.flickr.com/photos/abbiereal/5044545178/

Optical Disc
http://www.flickr.com/photos/ipsimagescom/4404399706/

Flash Memory
http://www.flickr.com/photos/bluesquarething/3938898784/

Cloud Storage
http://www.flickr.com/photos/rockartwolfy/5487035440/

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