Intrastat and EC Sales List in Dynamics AX 2009

Intrastat and EC Sales List in Dynamics AX 2009 .................................................................................................................... 1 Prerequisites for transferring transactions into the form ...................................................................................................... 2 Form name: Country/region ........................................................................................................................................... 3 Form name: Company information................................................................................................................................. 3 Form name: Alt. address ................................................................................................................................................. 4 Form name: Customers................................................................................................................................................... 5 Form name: Vendors ...................................................................................................................................................... 6 Form name: Commodity code ........................................................................................................................................ 7 Form name: Transaction code ........................................................................................................................................ 7 Form name: Transport method ...................................................................................................................................... 7 Form name: Port ............................................................................................................................................................. 8 Form name: Statistics procedure .................................................................................................................................... 8 Form name: Foreign trade parameters........................................................................................................................... 9 Form name: Sales orders .............................................................................................................................................. 12 Form name: Free text invoice ....................................................................................................................................... 14 Form name: Intrastat .................................................................................................................................................... 16 Form name: Selection ................................................................................................................................................... 16 Form name: Intrastat transactions ............................................................................................................................... 17 Form name: EU sales list ............................................................................................................................................... 20 Form name: Transfer invoice to EU sales list ................................................................................................................ 20 Form name: EU Reporting............................................................................................................................................. 21

The Intrastat declaration is the compulsory declaration of movements of goods to or from other Member States of the EU.

The information for the Intrastat form is found in and transferred from the packing slip journals and the invoice journals in the Accounts receivable, Accounts payable, and Project sections. Base data for Intrastat includes the Country/region, Commodity codes, Transaction codes, Transport method, Port, and Statistics procedure forms. In addition to this information, you can also include information on weight, origin, additional units, and miscellaneous charges on net amount. In the Intrastat parameters form, you can set up criteria for default values for the Transaction codes, Transfer, Check setup, Compress, and Number sequences fields.

Prerequisites for transferring transactions into the form

Country/region In the Country/region form, set up the Country/region, ISO, Country/region type and Intrastat code fields for the relevant countries. In the Item details form on the Other tab: Items

Set up the relevant fields in the Foreign trade field group. Specify the Net weight field on the Setup tab.

Customers and Vendors Parameters

In the Customers form, and in the Vendors form on the Address tab, select country/region. In the Intrastat parameters form, set up the company accounts specific criteria for default values for the Transaction code, Transfer, Check setup, Compress, and Number sequences fields.

When you create a sales order, free text invoice, purchase order, or invoice project, the line transactions must be transferred into the Intrastat form only if the Country/region type field is EU. The Transaction code field is set to its default value in the Intrastat parameters form. You can change the default value, and complete other Intrastat-related fields manually before updating. When the order is packing slip updated or packing slip invoiced, the packing slip and invoice journals are updated with Intrastat related fields from the order header, order lines, and the invoiced items. This makes it possible to transfer transactions to the Intrastat form. If you make triangular deals using direct delivery within the EU, then it is automatically detected as to whether the transactions should be transferred to the Intrastat form when you click Transfer.

1. Click Area Page node: Basic Setup Addresses Country/region. 2. Create Country/region codes for each EU cautery you have business with. Form name: Country/region

3. Click Area Page node: Basic Setup Company Information. 4. Allocate correct Country /region code to main company address and all site addresses. Form name: Company information

5. Click the Alt. address button.

Form name: Alt. address

6. Switch to the Address tab on the Alt. address form.

7. Allocate correct Country /region code all EU customers. Form name: Customers

8. Switch to the Addresses tab on the Customers form.

9. Allocate correct Country /region code all EU vendors.

Form name: Vendors

10. Switch to the Addresses tab on the Vendors form.

11. Click Area Page node: Basic -> Setup -> Foreign trade -> Commodity codes. Form name: Commodity code

12. Click Area Page node: Basic -> Setup -> Foreign trade -> Transaction codes. Form name: Transaction code

13. Click Area Page node: Basic -> Setup -> Foreign trade -> Transport method. Form name: Transport method

14. Click Area Page node: Basic -> Setup -> Foreign trade -> Port. Form name: Port

15. Click Area Page node: Basic -> Setup -> Foreign trade -> Statistics procedure. Form name: Statistics procedure

16. Click Area Page node: Basic -> Setup -> Foreign trade -> Intrastat parameters. Form name: Foreign trade parameters

Tab Intrastat Spanish intrastat Agent EU sales list Number sequences Italian Intrastat

Description When you validate Intrastat lines, select one or more of the check boxes in the Check setup group to see the values in the Intrastat table. Select the options for Spanish Intrastat. If you have an Intrastat agent to handle your Intrastat notices, you can enter information about the agent on the Agent tab. Select whether to report on cash discounts. Enter the reference and number sequence that is the company's own unique, internal number for Intrastatreporting. The number is created when transferring information from journals to the EU Sales List or Intrastat system. View the option for Intrastat statistical value calculation

Button Compress

Description Open the Compression of Intrastat form, where you can select the fields that have to be identical to compress several Intrastat order lines into one. You compress Intrastat order lines in the Intrastat form.

Field

Description The default value for transaction code on sales orders and purchase orders for EU trade. Example

Transaction code If you run a Danish company and you create a sales order for an Austrian customer, the default value will be proposed on the order header and every order line. However, this value can be changed before you update the packing slip or invoice. Credit note Contact Report level, Export Report level, Import Sales reporting period Purchase reporting period Weight Amount Commodity code The default value for credit note transaction codes on sales orders and purchase orders for EU trade. The employee number. Enter the export report level. Enter the import report level. Specify the code for the period. Specify the code for the period. Enter the highest weight for advanced compression. Enter the highest amount for advanced compression. Select the commodity code for compression. Select one of the following:

Transfer when meeting criterion for

No check No check will be performed during the transfer to the Intrastat form. One of the selected If just one of the selected criteria is true, the transaction will be transferred to the Intrastat form. All the selected All the selected criteria must be true for the transaction to be transferred to the Intrastat form.

Nonservice items Items with commodity code Items with weight Items with additional units Country/region State Weight

If selected, only transactions of items that have an item type other than Service that is, items with an item type of Item or BOM will be transferred to Intrastat. If selected, only transactions of items with a specified commodity code will be transferred to Intrastat. If selected, only transactions of items with a specified weight will be transferred to Intrastat. If selected, only transactions of items with specified additional units will be transferred to Intrastat. Select the country/region. Select if Intrastat transactions should be checked for specification of state. Select if transactions should be checked for specification of weight. For some commodity codes, additional units are specified instead of weight.

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Commodity code Transaction codes Additional units Sales reporting period Origin Terms of delivery Transport Statistical value Name Street name ZIP/postal Code City County State Country/region Address Telephone Fax Tax exempt number Branch/Subsidiary Report cash discount EU Sales List, Tax calculation

Select if Intrastat transactions should be checked for specification of commodity code. Select if Intrastat transactions should be checked for specification of transaction codes. Select if Intrastat transactions should be checked for specification of additional units. Select if Intrastat transactions should be checked for specification of port. Select if Intrastat transactions should be checked for country/region of origin. Select if Intrastat transactions should be checked for specification of terms of delivery. Select if Intrastat transactions should be checked for transport modes. Select this check box to display the statistical value field in the Intrastat form and on reports. The name of the agent. Enter the street name of the address. Identify the ZIP/postal Code district. The city for the ZIP/postal code. Specify the region for the delivery. (In the United States, this is the county.) Specify the state for the delivery. The unique identification of the country/region that can be attached to, for example, customers and vendors. Addressee Enter the address and ZIP/postal code. The rest will be inserted if the postal code is in the postal code table. The telephone number. The fax number. The tax-exempt number for extracting statistics. The identification of the branch or subsidiary. Select if a cash discount should be included in the value when reporting the EU sales list. Do not select the check box if a cash discount is excluded from the value. Select how tax calculations are performed on the EU Sales List. All transfers will be performed in the selected way. This gives you multiple companies on the EU Sales List, each with their own tax calculation. Select a number sequence associated with the reference.

Number sequence code

To define number sequence codes, select Basic > Setup > Number sequences > Number sequences. Select this option only if you want the selected reference to follow the number sequence specified for another reference. For more information, see NumberSequenceReference_AllowSameAs_More.

Follow

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Select the check box to allow Intrastat statistical value calculation for Italy based on the terms of delivery. Intrastat statistical value calculation (ITA) This field is available only if the configuration key for Italy is selected.

County of origin/destination Transport Port Terms of delivery Transaction codes Pcs. Statistics procedure County

Select the Intrastat origin or destiny county. Specify the transport method for the current order. Select the port where the current delivery is loaded. Select the delivery terms. Select if Intrastat transactions should be checked for transaction codes. Select if Intrastat transactions should be checked for the number of pieces. Select if Intrastat transactions should be checked for the statistical procedure. Select if Intrastat transactions should be checked for the county.

17. Click Area Page node: Accounts receivable -> Sales Order Details. 18. Recording Sales Form name: Sales orders

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19. Switch to the Other tab and fill Foreign Trade section accordantly.

20. Switch to the Other tab at the item level and verify Foreign Trade for each item.

21. Click the Posting -> Packing slip menu button.

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22. Using Free Text Invoice Click Area Page node: Accounts receivable -> Free Text Invoice Details. Form name: Free text invoice

23. Create a new record in the Free text invoice form. 24. Switch to the Invoice tab on the Free text invoice form and fill Foreign Trade section.

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25. Switch to the Invoice lines tab on the Free text invoice form.

26. Create lines in the Free text invoice form and populate relevant information in Foreign Trade section. 27. Click the Posting -> Free text invoice menu button.

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28. Click Area Page node: Basic -> Periodic -> Foreign trade -> Intrastat. Use this form to generate and report information about trade among European Union (EU) countries/regions. For statistical purposes, you do this monthly. Intrastat transactions contain information about the volume and amount of item movements, and other information. Form name: Intrastat

29. Click the Transfer UK button. Form name: Selection

30. Click the OK button. 31. Click the Output -> List UK menu button.

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Form name: Intrastat transactions

Tab Overview tab General tab View a list of Intrastat transactions.

Description

View additional details for the selected Intrastat transaction.

Button Transfer

Description Transfer transactions from the packing slip journal and the invoice journal into the form for reporting. In the query, you can delimit the validation. In the Intrastat parameters field on the Transfer button, you can set up conditions for the transfer. Validate transactions. In the query, you can delimit the validation. The result is shown in the Infolog.

Validate

You can set up which fields should be validated in the Check setup section of the Foreign trade parameters form. Print the Intrastat list. Print the Intrastat form. Delete Intrastat transactions when they have been reported and accepted by the authorities. If you accept the query default, all transactions in the form are deleted. Regenerate sequence numbers if editing has created blanks in sequence numbers for the shipment batch. Compress Intrastat transactions before printing. You can set up conditions for the compression in the Intrastat parameters field. Display the errors for the actual line. The error icon is shown in the rightmost field of the line. Generate a disk for Intrastat. Compress Intrastat transactions before printing according to the settings that are defined on the Intrastat tab in the Intrastat parameters form.

List Form Delete Regenerate sequence numbers Compress Error text Output > Diskette Update > Minimum limit 17

Intrastat archive

Open the Intrastat archive form.

Field Date Item number Commodity Direction Date for the inventory transaction. Item number for the transaction. Item commodity code.

Description

To declare your acquisitions or arrivals from member states, click Arrival (import). To declare your supplies or dispatches to member states, click Dispatches (export).

Weight Amount Shipment batch

Net weight in total for the item in the transaction. This value is calculated during the update of the journals based on the net weight that is indicated in the Item form. Transaction amount in the default currency using the current exchange rate. The transaction value is based on the net amount in the order line. Shipment batch number in Intrastat. The number is automatically generated from the number sequence defined in the Intrastat parameters field. Sequence number for the item transaction in the shipment batch, for example, when a sales order contains many items. When manually creating or editing transactions, include all numbers in the sequence. Qualify account number as customer or vendor during transfer. Customer or vendor account number. Invoice number, if any, from which the current line originates. Packing slip, if any, from which the current line originates. Tax exempt number for extracting statistics. Select this check box to indicate that the transaction has been corrected. It is then possible to report corrections to already reported Intrastat transactions. If the transaction has been compressed when you are running an Intrastat compression by using the Compress check box, selected automatically. Quantity of consignments. Item net weight per unit in kilograms. This value is updated by the net weight indicated in the Item form. Number of units in the transaction. Unique identification of the country/region. State where the item originates from or is delivered to. Specify the region for the delivery. (In the United States, this is the county.)

Sequence number Module Account number Invoice Packing slip Tax exempt number Correction Compress Consignments Weight/unit Pcs. Country/region State County

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Country/region of Unique identification of the country/region. origin State of origin Misc. charges pct. Misc. charges amount State of origin for the current item. Miscellaneous charges, as a percentage, on the net amount of the transaction. Miscellaneous charges on the net amount to arrive at gross amount. Displays the value from the Amount field. You can change this value to exclude any excise taxes. This field is available only when you select the Statistical value check box in the Foreign trade parameters form. Transaction code Transport Port Statistics procedure Direction code Container Delivery terms Additional units Month Quarter Years Transaction code for the Intrastat transaction. Transportation method for the transaction. Port where the delivery was loaded. Code for the statistical procedure that is used with the transaction. Supplemental code for direction. If selected, the delivery was transported by container. Delivery terms for the transaction. For some tariff numbers, several additional units must be reported. You do this by completing this field before reporting. Month of the year. Quarter used when completing official reports. Calendar year.

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32. Click Area Page node: Basic -> Periodic -> Foreign trade -> EU sales list.

Use this form to report on EU sales to Customs and Excise for VAT declaration purposes. The information is retrieved from updated sales and project invoices and can, if necessary, be corrected before reporting.
Form name: EU sales list

33. Click the Transfer button. Form name: Transfer invoice to EU sales list

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34. Click the Output -> Print UK menu button. Form name: EU Reporting

Tab Overview tab Other View data related to EU sales. Choose whether to report corrections.

Description

Button Transfer Validate Error text Totals Output

Description Transfer transactions from sales and project invoices into the form for reporting. Validate transactions. In the query you can delimit the validation. The result is shown in the Infolog. Display the errors for the actual line. The error icon is shown in the rightmost field on the line. Check invoice totals for the actual line.

Open a menu with the following items: Print UK Print the EU sales list in the format required for the United Kingdom. Open a menu with the following items: Mark as included Mark reported and closed transactions as included, for example if you want to make a correction to an earlier reported transaction. If you accept the query default, all reported and closed transactions are marked as included, but you can set up criteria for any field in the query. Mark as reported Compress Intrastat transactions before printing. In the [EMenuItem: Display, intrastatparameters] form, you can set up conditions for the compression. Mark as closed Regenerate sequence numbers if editing has created "holes" in sequence numbers for the shipment batch. Delete transactions. If you accept the query default, all transactions in the form are deleted.

Mark

Delete
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Field Dispatch Number Customer account Country/region Tax exempt number Invoice Date Invoice Value
Automatically allocated dispatch number.

Description

Automatically allocated sequence number for the item transaction in the dispatch. The customer account number is taken from the sales order relevant to the EU sale. Unique identification of the country/region, that can be attached to another form, for example, the Customers or Vendors form. The tax exempt number is a European tax identification number that only European Union companies have, and need to provide to avoid added taxation. The EU sales list field retrieves the tax exempt number from the Sales order field. Invoice date. A change in the date to another quarter or year is automatically reflected in the Quarter and Year fields. Number of the current invoice received by the customer. Invoice amount recalculated in the default currency. Indication of the list code for the current invoice. This is decisive for reporting to the list system, and offers the options:

List code

Not included EU trade Production on toll Triangular/EU trade Triangular/Prod. on toll

Quarter Years Corrected

Quarter used when filling in official reports. Calendar year. Select if manual changes have been made to the information on the current invoice and you want these reported as corrections.

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