School Of Information Technology

MAPỨA INSTITUTE OF TECHNOLOGY

GUIDELINES AND POLICIES FOR

THE SCHOOL OF I.T.
OJT/INTERNSHIP COURSES

Nilda Eliquen
Joel de Goma
Mary Christine Tomas
Rosette Eira Camus

REVISED EDITION

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TABLE OF CONTENTS

1. OBJECTIVES

2. SPECIALIZATIONS
2.1.1 DBMS
2.1.2 MULTIMEDIA
2.1.3 JAVA AND SOLARIS
2.1.4 CISCO NETWORKING
2.1.5 HP-UNIX

3. PROCEDURES
3.1 Student Qualification
3.2 Resume Submission
3.3 Dean’s Office Screening
3.4 Company Screening
3.5 Submission of Waiver
3.6 OJT Duration
3.7 Company Rating Form
3.8 Documentation
3.9 Oral Defense

4. DUTIES AND RESPONSIBILITIES

4.1 OJT Students
4.2 OJT Adviser

5. DOCUMENT FORMAT
5.1 Outline and Contents
5.2 Title Page Format
5.3 Project Approval Form
5.4 Practicum Oral Defense Form

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1. OBJECTIVES

The School of Information Technology of the Mapua Institute of Technology Internship

program is a non-classroom learning program in which students work in the industries to
apply skills, methods and theories learned throughout their stay in the Institute.

This OJT program will equip students with necessary knowledge and develop their IT skills in
actual industry project providing gainful insights on corporate working environments. The
OJT companies are afforded with opportunity to have a first-hand pick on potential students
being trained at minimal cost.

The trainee, through this OJT program, shall also focus on the corporate use of Technology,
Management strategies and organizational behaviours. An in-depth discussion on learning
on these topics shall be compiled by the trainee.

Finally, this OJT program is designed for inexperienced students to be trained by

experienced personnel from the industry on specific tasks. With the application of the
students’ skills and theoretical knowledge, the technical expertise and seasoning of
experienced staff actually performing the task is captured, documented, and organized.

2. SPECIALIZATIONS

OJT projects may fall under one of the following fields of specialization:

2.1 DATA BASE MANAGEMENT SYSTEM

This specialization concerns design, creation, implementation and
maintenance of database systems with focus on application programming and
design in modern database environment.

2.2 MULTIMEDIA TECHNOLOGY

This specialization deals with the physical and logical coexistence and
interactive use of heterogenous media classes such as print, audio and video
in specific application environments.

2.3 JAVA AND SOLARIS

This specialization focuses on the study and development of advance
applications using Java technology. It also covers system administration
courses using Solaris platform.

2.4 CISCO NETWORKING TECHNOLOGY

In partnership with Cisco Systems through their Cisco Networking Academy,
this specialization trains students on how to provide means to interconnect
autonomous computers and share a collaborative environment of information
convergence.

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 2.5 HP-UNIX
This specialization includes the utilization of system and networking skills to
be used in the HP-UX operating system. Students taking up this track will be
taught how to work with UNIX commands for system and network
administration, management and maintenance.

3. PROCEDURES

3.1 PRACTICUM 1

3.1.a STUDENT QUALIFICATIONS

Students who wish to undergo on-the-job-training or OJT must be qualified as
prescribed in the catalogue of information and should be enrolled in the course for
OJT.

3.2.b ACTIVITIES

1. RESUME SUBMISSION AND PORTFOLIO

Upon enrolment in the OJT course, the student should submit a resume enclosed in a
long folder to the Technical Assistant of the Dean in the Office of the Dean and Ring
binder to the course coordinator.

2. NON-TECHNICAL SEMINARS
The trainee must submit a three (3) non-technical summary narrative reports (e.g.
career orientation, job interview, power dressing for work).

3. COMPANY SCREENING
As may be desired, companies may do their own screening of OJT applicants upon
receipt of the letter of recommendation of the school with accompanying documents
(resume of student, summary of skills, etc).

3.2.c Grading System

Non-Technical Seminars 70%

Documents 20%
Others (subject to coordinator’s preference) 10%

Note: non-compliance of the following submittals will mean a grade of 7.

3.2 PRACITCUM 2

3.2.a SUBMISSION OF WAIVER

The trainee after being accepted by the company for the training and upon
submission of LETTER OF ACCEPTANCE by the company to the Office of the Dean,
shall immediately secure a waiver for OJT from the Dean’s Office. The form must be
accomplished by the trainee to formalize the training, a copy of which must be
submitted to the Dean’s Office for record purposes.

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3.2.b OJT DURATION
Students who are under the OJT program are required to render a minimum of 244
hours of company work. During this time, students are expected to be involved in
real world situation by working on and applying their skills on projects, research or
any related activities the company will provide to the trainees. At the same time,
students should understand management strategies and organizational behavior.
Students are not allowed to request for over-time work and early release of
Certificate of Completion of the training. A violation of this provision will mean no
credit.

The student will also be required to submit his/her official company schedule with the
starting date and the expected date of completion of 244 hours.

3.2.c ACCOMPLISHMENT REPORTS

Students must submit three (3) progress/accomplishment reports as prescribe by
the course coordinator/adviser.

3.2.d PARTIAL COMPANY RATING FORM

After completing the 244 hours, the trainee shall submit to the company the
company rating form for evaluation and assessment. The company rating form is
available at the Office of the Dean. The HR Head or its equivalent should sign the
company rating form. The company in return shall send to the Office of the Dean the
duly accomplished form enclosed in a sealed and signed envelope.

3.2.e Grading System

Partial Company Rating 50%

Documents 40%
Others (subject to coordinator’s preference) 10%

Note: non-compliance of the following submittals will mean a grade of 7.

3.3 PRACTICUM 3

3.3.a OJT DURATION

Students who are under the OJT program are required to render a minimum of 244
hours of company work. During this time, students are expected to be involved in
real world situation by working on and applying their skills on projects, research or
any related activities the company will provide to the trainees. At the same time,
students should understand management strategies and organizational behavior.
Students are not allowed to request for over-time work and early release of
Certificate of Completion of the training. A violation of this provision will mean no
credit.
The student will also be required to submit his/her official company schedule with the
starting date and the expected date of completion of 488 hours.

3.3.b ACCOMPLISHMENT REPORTS

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 Students must submit three (3) progress/accomplishment reports as prescribe by
the course coordinator.

3.3.c OJT PROJECT

Students must be involved in a project, research or other IT related activities based
on the company’s requirements which must be approved by the OJT adviser. In
cases when the company does not assign a project, the trainee must prepare a
project proposal with solution based on problems / opportunities observed by the
trainee for acceptance of the company. Students without an approved project at the
end of the term will have to re-enroll the OJT course.

3.3.d FINAL COMPANY RATING FORM

After completing the 250 hours, the trainee shall submit to the company the
company rating form for evaluation and assessment. The company rating form is
available at the Office of the Dean. The HR Head or its equivalent should sign the
company rating form. The company in return shall send to the Office of the Dean the
duly accomplished form enclosed in a sealed and signed envelope.

3.3.e FINAL DOCUMENT

As a major requirement for the course, a final documentation must be submitted by
the trainee. This document must contain details of the activities done by the trainee
in the company. The format and contents of the final document is given in item 5.

3.3.f ORAL PRESENTATION

The trainee should present his activities in the company to a panel of critics. The
trainee is considered passed if the members of the panel concur to the trainee’s
accomplishments.

3.2.c Grading System

Final Company Rating 50%

Presentation 40%
Others (subject to coordinator’s preference) 10%

Note: non-compliance of the following submittals will mean a grade of 7.

4. DUTIES AND RESPONSIBILITIES

4.1 OJT STUDENTS

a. Attend orientation on the requirements/criteria of the OJT to be conducted

by the OJT adviser/coordinator.
b. Validate the endorsement of the OJT adviser through actual work with IT
organization.

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 c. Submit to the OJT adviser/coordinator company evaluation and progress
report/s.
d. Prepare documents for oral defense.
e. Attend oral defense as scheduled by the OJT adviser/coordinator.
f. Observe and practice professionalism at all times.

4.2 OJT Adviser

a. Gives orientation on the requirements/criteria of the OJT.

b. Monitors and evaluates progress reports.
c. Approves trainee’s project.
d. Coordinates with faculty members who may be the panel of critics for oral
defense of the trainees.
e. Assesses the trainee’s overall performance as per criteria prescribed in the
OJT syllabus.

5. DOCUMENT FORMAT

The document to be prepared by the trainee for defense must comply with the following
requirements/format:

5.1 MS Office document file (*.doc)

5.2 Font
Type : Times New Roman
Size : 12
Color : Black only (title and header can be bold and bigger font)
5.3 Margins
Left : 1.25 Left
Right, Top, Bottom : 1”
5.4 Make
Ring bound, color green (back), transparent (front) short bond paper (8 ½“x 11”)
5.5 Line spacing – double

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OUTLINE AND CONTENTS
The format of the practicum report includes the different items in the sequence as follows:

The Preparatory Parts

a. Title Page (preceded by a blank sheet)

b. Approval Sheet
c. Acknowledgements
d. Abstract of the Project
e. Table of Contents
f. List of Tables (if applicable)
g. List of Figures (if applicable)
h. Certification of OJT Completion

Chapter I – COMPANY PROFILE

 COMPANY HISTORY
 VISION/MISSION
 ORGANIZATIONAL CHART
 SERVICES/PRODUCTS

Chapter II – TRAINEE
 SPECIFIC DEPARTMENT WHERE THE TRAINEE ASSIGNED (PLS INCLUDE THE
SUPERVISOR’S NAME, CONTACT NUMBER AND DEPARTMENT)
 DUTIES AND RESPONSIBILITIES
 DISCUSS ITEMS THAT WILL DESCRIBE YOUR TRAINING WITH YOUR COMPANY
o MUST BE DETAILED/SPECIFIC (500 HRS COMPLETION)
o SUMMARY OF DAILY TASKS
 LEARNINGS ACQUIRED FROM THE TRAINING
o TECHNICAL
o CORPORATE
 ASSESSMENT
o COMPANY
o OJT EXPERIENCE

Chapter III- PROJECT

 PROJECT OVERVIEW/DESCRIPTION
 PROBLEM/OPPORTUNITIES STATEMENT
 OBJECTIVES STATEMENT
 SIGNIFICANCE
 SCOPE AND LIMITATIONS
 PROOF OF OUTPUT
 SCREEN SHOTS
 DIAGRAMS/FLOWCHARTS

APPENDICES
 RESUME
 TIME CARDS
 ACCOMPLISHMENT REPORTS
 CONFIRMATION FORM
 APPROVAL OF PROJECT FOR OJT
 PRINT OUT OF POWERPOINT PRESENTATION USE (2 SLIDES PER PAGE)
 ADVISERS’ RESUME IF NOT FROM MIT

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9
TITLE PAGE FORMAT

Title of Practicum Report

by

Firstname M. Lastname

A Practicum Report Submitted to the School of Information Technology in Partial

Fulfilment of the Requirements for the Degree

Program
(Course/Field)

Mapua Institute of Technology

Month Year

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APPROVAL SHEET FORMAT

Mapua Institute of Technology

School of Information Technology

This is to certify that we have supervised the preparation of and read the practicum report
prepared by Firstname M. Lastname entitled Practicum Title and that the said practicum has
been submitted for final examination by the Oral Examination Committee.

______________________ ______________________
Firstname M. Lastname Firstname M. Lastname
Type Adviser Type Adviser

As members of the Oral Examination Committee, we certify that we have examined this
practicum report, presented before the committee on Month Date, Year, and hereby
recommended that it be accepted as fulfilment of the practicum requirement for the degree in
Program (Course/Field).

______________________ ______________________
Firstname M. Lastname Firstname M. Lastname
Designation Designation

______________________
Firstname M. Lastname
Designation

This practicum report is hereby approved and accepted by the School of Information Technology
as fulfilment of the practicum requirement for the degree in Program (Course/Field).

______________________
Firstname M. Lastname
Associate Dean, School of IT

Table of Contents

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Title Page (preceded by a blank sheet) i
Approval Sheet ii
Acknowledgements iii
Abstract of the Project iv
Table of Contents v
List of Tables vi
List of Figures vii
Certification of OJT Completion viii
Certified photocopy of attendance sheet ix

Chapter I COMPANY PROFILE

Company History 1
Vision/Mission 2
Organizational Chart 3
Services/Products 4

Chapter II TRAINEE

Specific Department Where The Trainee Assigned 5

Duties And Responsibilities 6
Training With Your Company 7
Learnings Acquired From The Training 8

Technical Learning 8
Corporate Learning 9

Assessment 10

Chapter III PROJECT

Project Overview/Description 11
Problem/Opportunities Statement 12
Objectives Statement 13
Significance 14
Scope And Limitations 15
Proof Of Output 16
Screen Shots 17
Diagrams/Flowcharts 18

APPENDICES

Resume 19

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Time Cards 20
Accomplishment Reports 21
Confirmation Form 22
Approval Of Project For Ojt 23
Print Out Of Powerpoint Presentation Use 24
Advisers’ Resume If Not From Mit 25

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OTHER FORMS

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

PRACTICUM ORALPRESENTATION RATING FORM

NAME OF STUDENT : ________________________________________________

NAME OF OJT COMPANY : ________________________________________________

DATE/IME OF PRESENTATION : ________________________________________________

CRITERIA % RATING
ORAL PRESENTATION / DELIVERY 30
Maintains good eye contact with well-modulated
voice
Communicates ideas clearly with activities
logically presented and supported
Visual aids accuracy and clarity

COMPETENCE 40
Ability to address questions with clear
explanations
Demonstrates depth understanding OJT
activities undertaken

COMPLETENESS / SUBSTANCE / 30
CONTENT
Organization of appropriate points in a logical
manner
Activities undertaken were substantially related
to specialization

TOTAL 100

COMMENTS
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_________________________________________________________

School Of Information Technology

MAPỨA INSTITUTE OF TECHNOLOGY
NAME OF PANELIST AND SIGNATURE
MAPÚA INFORMATION TECHNOLOGY CENTER
333 Sen. Gil Puyat Ave., Makati City 1202 Philippines

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 APPROVAL OF PROJECT FOR OJT
NAME OF TRAINEE ______________________________________________________

COMPANY ______________________________________________________

DEPARTMENT ______________________________________________________

REGISTERED ADDRESS ______________________________________________________

______________________________________________________
______________________________________________________

NAME OF SUPERVISOR ______________________________________________________

JOB POSITION ______________________________________________________

TITLE OF PROJECT ______________________________________________________

BRIEF DESCRIPTION OF PROJECT

I, hereby, certify that the above project and description shall be the major work to be undertaken during
the OJT program. The trainee’s supervisor has requested this project which will be useful in the
organization and have a direct impact in the company.

SIGNATURE OVER PRINTED NAME OF TRAINEE/ DATE SIGNATURE OVER PRINTED NAME OF SUPERVISOR/ DATE

ACTION TAKEN BY THE OJT ADVISER

REM ARKS/COMMENTS
 APPROVED
 DISAPPROVED

SIGNATURE / DATE

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

DAILY ACCOMPLISHMENT REPORT

NAME : SPECIALIZATION:
COMPANY NAME :
DEPARTMENT ASSIGNED :
SCHEDULE OF TRAINEE:

EXPECTED DATE OF COMPLETION O 244 HOURS:

ACTIVITY DURATION REMARKS IMMEDIATE SUPERIOR
(PLS SPECIFY THE (DATES AND NO. OF (eg., ACCOMPLISHED, SIGNATURE
TASKS PERFORMED) HRS RENDERED) ON PROCESS etc)

Prepared by:

___________________________
Student’s Signature

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 SAMPLE FORMAT OF CHRONOGICAL

FIRST NAME, MI, LAST NAME

RESUME FOR ANTICIPATED GRADUATE
/FRESH GRADUATE

City Add: ___________________ Provincial Add: ___________________

Tel. (02) ___________________ ______________________
Mobile: 63__________________ Tel No. _______________ Scanned Graduation
Email: _____________________ picture

AREAS OF INTEREST
_______________________________________________________________________________________

EDUCATION
MAPUA INSTITUTE OF TECHNOLOGY (MIT)
(COURSE / DATE EXPECTED TO GRADUATE)
(Awards)

TECHNICAL SKILLS
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
________________________________________________

WORK-RELATED EXPERIENCE
(POSITION) (COMPANY) - (DATE)
(Job Description)
.

POSITION) (COMPANY) - (DATE)

(Job Description)

EXTRA-CURRICULAR ACTIVITIES

AWARDS AND ACHIEVEMENTS


RESEARCH PAPERS AND PROJECTS HANDLED

(Title of Paper/Date completed)
(description)

TRAININGS AND SEMINARS ATTENDED

(Seminar Title, sponsor). - (date)
(Seminar Title, sponsor), - (date)
(Seminar Title, sponsor) - (date)

PERSONAL DATA
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
________________________________________________

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

CONFIRMATION FORM

NAME : ______________________________________________

COURSE : ______________________________________________

DATE ACTIVITY VENUE TIME PERSON-IN-CHARGE

NAME (SIGNATURE OVER
PRINTED NAME)

________________________
Trainee’s Signature

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

PRACTICUM I REQUIREMENTS CHECKLIST

NAME: _______________________________________________ SECTION: _______________

COURSE: __________________________________________STATUS: ____________________
COMPANY NAME: ______________________________________________________________
CONTACT PERSON: ______________________________________________________
CONTACT DEPARTMENT: ________________________________________________
DATE STARTED: _______________________ DATE ENDED: __________________________

ITEMS STATUS (DATE SUBMITTED)

1. RESUME’ HARDCOPY
2. RESUME’ SOFTCOPY
3. COMPANY BACKGROUND
4. JOB DESCRIPTION
5. ENDORSEMENT LETTER
6. CERITIFICATE OF ACCEPTANCE

ACTIVITIES ATTENDED:
1. SEMINAR 1
2. SEMINAR 2
3. SEMINAR 3

STUDENT’S SIGNATURE:

_______________________

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

PRACTICUM II REQUIREMENTS CHECKLIST

NAME: _______________________________________________ SECTION: _______________

COURSE: __________________________________________STATUS: ____________________
COMPANY NAME: ______________________________________________________________
CONTACT PERSON: ______________________________________________________
CONTACT DEPARTMENT: ________________________________________________
DATE STARTED: _______________________ DATE ENDED: __________________________

ITEMS STATUS (DATE SUBMITTED)

1. WAIVER
2. ACCOMPLISHMENT REPORTS W/
TIME CARD
 1ST
 2ND
 3RD
3. PARTIAL COMPANY GRADE

STUDENT’S SIGNATURE:

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

FINAL REQUIREMENTS CHECKLIST

NAME: _______________________________________________ SECTION: _______________

COURSE: __________________________________________STATUS: ____________________
COMPANY NAME: ______________________________________________________________
CONTACT PERSON: ______________________________________________________
CONTACT DEPARTMENT: ________________________________________________
DATE STARTED: _______________________ DATE ENDED: __________________________

ITEMS STATUS (DATE SUBMITTED)

1. ACCOMPLISHMENT REPORTS W/
TIME CARD
 1ST
 2ND
 3RD

ACTIVITIES ATTENDED:
1. CAREER SEMINAR
2. MOCK INTERVIEW
3. EXIT INTERVIEW

FINAL REQTS:
1. PROJECT DOCUMENTATION
2. CERTIFICATION OF COMPLETION
3. COMPANY EVALUATION

FINAL PRESENTATION
1. COPY OF FINAL
DOCUMENTATION
2. PANELISTS’ GRADE SHEET

STUDENT’S SIGNATURE:

_______________________

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY
IT199R 4TH QUARTER 2010-2011 GUIDELINES

1. Submission of Resume (format provided by the school) and Portfolio (coordinate with
the group leader) – date to be announced in the yahoo group.
2. Join the group with URL http://groups.yahoo.com/group/ojt_mcatomas for updates,
announcements and reminders.
3. Submission of Certificate of Attendance and Narrative Reports of the 3 Non-technical
seminars conducted in school is due a week after the schedule. Topics are to be
approved by the Course Adviser.
4. Student will scout for an IT company and have it approved by the Course Adviser
using the request form for Endorsement. Form is available at the Dean’s Office.
5. This form should be signed and attached upon submission of request of Endorsement
Letter to the School of IT.
6. Approval and signing of Company Endorsement request is done every Thursday and
Friday only starting the 6th week of this term (May 26 - Thursday). Approved
Company Endorsement request is to be submitted to the SOIT Technical Assistant.
7. The Endorsement Letter will be released Monday of the following week.
8. Student will be given an Endorsement Letter ONLY ONCE (except on Special Cases).
9. Upon submission of Endorsement letter to the approved company, the HR personnel
and/or its counterpart should send an ACCEPTANCE letter addressed to the
Dean/Assoc. Dean of SCHOOL of IT.
10. Original Acceptance Letter should be submitted to the SOIT Tech. Asst. for filing and
a photocopy to the portfolio submitted to the Course Adviser.
11. Waiver Form will be issued by the Tech. Asst. Monday the following week after the
Acceptance Letter is submitted.
12. Acceptance Letter is the FINAL requirement for the course IT199R (OJT1).
13. Waiver Form, on the other hand, is the FIRST requirement for IT199-1R (OJT2) and
to be submitted 2nd week of the following term.

Note: non-compliance of the following submittals will mean a Grade of 7.

I have read and understood the Guidelines for IT199R (OJT1) and will abide by the
rules provided by the School.

Signature above Student Name and date

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