Oxford House ™ Sample Meeting Agenda

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(Regular Meeting)

1. Call meeting to order at a specified time.

2. Roll Call by Secretary
• Determine excused and unexcused absences.

3. Open meeting with a reading of an Oxford House Tradition

• Pick one tradition to read at each meeting and several Members can each read a
paragraph.

4. Secretary reads minutes of last regular weekly meeting or

emergency meeting·
• Ask if there are any changes or additions.
• Ask for a MOTION to accept as read or accept as corrected, if there have been
any changes or additions.

5. Treasurer's Report*
• All receipts, unpaid bills and House check book should be available for all
Members to review.
• As if there are any changes or additions.
• Ask for a MOTION to accept as read or accept as corrected.

6. Comptroller's Repor1*
• Past due rent by Members may be discussed at this time.
• MOTION to take action with respect to a member who is behind.
• Bills due or future expenses should be discussed and a MOTION made to
allocate funds necessary to pay the bills is made. Checks are usually written at
the meeting so everyone knows that the bills are being paid.

7. Coordinator's Report*
• List each person's chore detail for the previous week and state of completion.
• MOTION to accept as read or accept as corrected.
• List and assign next week's chore.
8. Old Business
• List business that was discussed but unfinished from the previous meeting. [Last
week's new business is this week's old business.]
• Reports from Members assigned specific tasks at previous meeting.

9. New Business
• Any matters that have not been discussed previously.
• Any Members may bring up new business.
• MOTIONS must be made to take action.

10. Adjournment
• President may ask for a MOTION TO ADJOURN .
• President may state, "If there is no further business, this meeting is adjourned.·

(An informal group sharing may follow Meeting.}

Standard Oxford House 1M forms make it easier to detail and present reports.
 Basi'c Parliamentary Procedure for House Meeting

1. Make an Agenda and follow it.

• Agenda should be available to all Members before the meeting.

2. A MOTION is a formal proposal made in a meeting.

• The language by a Member is: "I move to ... "
• Requires a SECOND by another Member in order to proceed.
• All MOTIONS are followed by DISCUSSION
• To CLOSE DISCUSSION, a Member may call for a vote.
• The President may limit the time for DISCUSSION [i.e., 5 minutes]

3. Once a VOTE is taken and announced, the subject is closed.

• An AMENDMENT [change. substitution or addition] to the original
MOTION may be formally made later to change a MOTION.
• An AMENDMENT requires a SECOND, DISCUSSION and VOTE.

4. Tabling a MOTION
• After a Motion has been made, SECONDED, but during DISCUSSION,
if it is decided that further information is required. a MOTION is made
to TABLE. For example, "I move to table the matter under discussion
until next week so that we can get more information about the subject. It

• The MOTION to TABLE requires a second and must be voted on .

before proceeding with the original matter under discussion. If a
majority agree to table the matter. it is set aside and other business is
taken up. If the table motion is defeated continue discussion or vote
on the original motion.
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5. A MOTION is dead if there is no SECOND. Move on to the next subject.

6. Expulsion of a Member requires:

• The member in question should be present; the member may
participate in the discussion, and the member has a right to vote.

7. All MOTIONS must be recorded in the minutes and the VOTES recorded
by the House Secretary in the House Meeting Minutes Record.
• Example: "A motion was made by John Doe to [record what the motion
was, how much, or what action is to be taken by whom]
• Harry Jones seconded the MOTION.
• The MOTION was passed with 6 yes, 1 no and 1 absent.
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