SEMINAR TITLE

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 INDEX
TOPIC PAGE
NO.S
TITLE A
CERTIFICATE B
ACKNOWLEDGEMENT C
INDEX D
ABSTRACT E
PART 1:ELECTRONIC GOVERNANCE:A PRELUDE AND 1
COLLECTORATE-2000
1. ELECTRONIC GOVERNANCE:A PRELUDE 2
1.1. INFORMATION AGE GOVERMENT 2
1.2. DEFINITION 2
1.3. VISION STATEMENT 2
1.4. STRATEGIC IMPERATIVES 3
1.5. OBJECTIVE AND INDICATIVE ROAD MAP 3
1.6. OPERATIONAL STRATERGY 5
1.7. TIME FRAME 7
1.8. FINANCIAL COMMITMENTS 7
1.9. CONTROL AND MONITORING 7

2.COLLECTORATE-2000:AN E-PERSPECTIVE 8
2.1. PRELUDE 8
2.2. COLLECTORATE-2000 AT DISTRICT 8
COLLECTORATES
2.3. SOFTWARE MODULES IN COLLECTORATE- 9
2000 SOFTWARE
2.4. MODULES OF COLLECTORATE-2000 10

3. TOP 20 E-GONERNANCE PROJECTS INDIA 22

PART 2: GUJRAT IN THE FIELD OF E- GOVERNANCE 23

1.GOG’s PROTABLE VSAT STATION AND ITS 1-10
INTEGRATION WITH GSWAN FARM AND SICN
CONCLUSION I
REFERENCES II

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 REFERENCES

E-GOVERNANCE(AN INDIAN PERSPECTIVE) AND ‘COLLECTORATE-2000’

WHY NEED E-GOVERNANCE ?

In simple terms Electronic Governance can be defined as giving Citizens the choice of when and
where they access government information and services. Putting the Citizen at the centre of
government means taking a delivery channel view. This would mean using more and more of
Electronics & Information Technology in many of the government functions.

There is tremendous importance for rules and procedures in the government. Unless the records
are kept properly, accessing information and tracing the precedents becomes time consuming and
this is one of the reasons for the delays in government administration. Secondly, rules and
procedures lead to enormous red tape and delay and this in turn leads to corruption. Today, we
find that the present paper based system is very time consuming and inefficient. The rules,
procedures can be made transparent to the citizens, information can be made freely available to
the citizen, trace precedents faster and in short, improve the pace of effectiveness of governance
by using Information Technology.

Importance of Electronic Governance :

A 'joined up' government-community-citizen infrastructure has its own significance. A strong

and effective information chain, comprising a choice of practical, accessible and
manageable channels of communication has a dual benefit. Citizens enjoy a fast and convenient
'service', whilst government not only becomes more integrated into the community itself, but can
focus its resources where they are needed most. Moreover, a culture of self-service enables
citizens to 'help themselves' wherever possible, saving time and money for all concerned.

In fact, Information Technology and Information Highways are going to dominate the next
century. Government therefore has to take this fact into account and create SMART governance
(simple, moral, accountable, responsive and transparent government). Hence the significance of
electronics governance.

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 PART 1:
ELECTRONIC GOVERNANCE( AN
INDIAN PERSPECTIVE) AND
COLLECTORATE-2000 SOFTWARE

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 ELECTRONIC GOVERNANCE – A PRELUDE

1. Information Age Government :

The advent of Information Technology as a highly leveraged enabling tool for delivery of
products and services has now redefined the fundamentals and changed the institutions and
mechanisms of delivery forever. This Information Age paradigm shift is characterised by Citizen
and Business focus integration driven as it were by the choice of service providers and means of
access. In this context the concept of Public Governance has not gone unaffected. It too has seen a
fundamental shift in the concept, manner and method by which the State has deliver its services.
This new practise of administration of the Public has developed into the concept of Electronic
Governance.

2. Definition:
Electronic Governance is the application of Information Technology to the processes of
Government functioning to bring about

 Simple
 Moral
 Accountable
 Responsive and
 Transparent Governance.

3. Vision Statement:

The Department of Electronics has taken upon itself the charge of translating this definition into
definitive reality by:

 Harnessing advances in IT and the opportunities so presented to restructure Government,

Citizen and Business interfaces with the objective of better governance.
 Establishing institutional mechanisms to facilitate initiatives towards synergic utilisation
of IT as an enabling tool for efficiency and effectiveness in public administration.
 Targeting to achieve at least 25% of the government dealings & services to be delivered
electronically through computers, telecommunication, TV within 5 years.

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4. Strategic Imperatives:
The Vision is sought to be achieved by:

 Developing the institution of Nodal Officers both within the MIT as well as corresponding
Departments in the Government of India for quick initiation and transfer of suitable
technologies and packages enabling Electronic Governance (EG).
 Leveraging resources of various Ministries/Departments & Public Sector Institutions of
the Government of India to enable adoption & adaption of objectives of electronic delivery
of services.
 Encouraging development of similar mechanisms and dedicated institutions at the State
level.
 Encouraging various Constitution Bodies to adopt EG as a tool for more effective delivery
of services and administration.
 Addressing privacy concerns through a clear statement of continuing commitment to the
data protection and Internet security methods both in the Public and Private domain.

5. Objectives and Indicative Road Map (OIRP) :

1. Identify functional areas in every Ministry/Department most necessary to be taken up as
also these which are easily assessable to EG.

2. Make an inventory of existing applications/packages both domestic and international

facilitating Electronics Governance (EG).

3. Initiate moves to encourage Central and State Governments to develop and link, already
existing databases to the public domain.

4. Initiate and develop Data Warehouses in every Ministry & Department to facilitate the
process of EG.

5. Leverage resources and activities in the various State Governments for Data Base
building activity.

6. Initiate and develop pilot projects in applications that are currently not available so as to
extend full benefit of IT.

7. Develop and integrate suitable models in areas of Electronic Governance where systems
are being developed independently by Central or State organs.

8. Encourage both Centre and State Governments to prescribe knowledge of computers as

an essential qualification for recruitment/promotion at various levels.

9. To launch & ensure wide participation of existing staff in computer literacy

programmes.

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 10. Develop system for seamless transfer of information between offices dealing with
public administration both in the Centre as well as the State.

11. Set up and or facilitate specific communication networks for the Government sector

12. Assist Central and State Governments in identification and implementation of suitable
hardware and software packages for Electronic Governance.

13. Establish links worldwide with institutions engaged in similar activities so as to

optimize and synergies benefits, by building sustaining platform for interchange of ideas &
experiences.

14. Initiate amendments in Central and State Acts, Rules and Regulations under various
departments and ministries to put in place IT and Web enabled Citizen Services.

15. Establish organisations for advising Government regarding development of strategies

for use of Information Technology by Government so that latest technologies and best
practices are harnessed. This could take the form of National Electronics Government
Project/Unit/ (NEGP)/(NEGU) on the lines of Central Information Technology Unit
(CITU) set up in UK in Nov., 1995.

16. Develop special pilot projects on Paperless Government-On-Line through an

electronics “Intelligent Government” concept by extensive use of Electronic Forms and
Data Entry Interfaces through use of web and internet technology.

17. Build convergence into connected Services Delivery programmes relating to the citizen
devices.

18. Develop commercial and governmental systems for issuing and managing digital
signatures/electronic signatures smart cards.

19. Identify measures for suitable protection of data during filling up, transmission and
against alterations by using combination of security measures.

20. Launch the 25% target of Electronically Governance widely and enabled suitable
milestones and makers to monitor them.

21. Establish Industry Consultative Committees (ICC), Citizen Consultative Committees

(CCC) and Ministries Consultative Committees (MCC) to provide a fora to various users
and implementation groups and organisations to contribute towards the 25 % goal and
beyond. These committees could discuss

o Exchange of information and views on the direction of the Government‟s IT

strategy, opportunities for a whole of Government approach, and emerging trends
in the industry
o Identify key issues associated with electronic service delivery, including generic

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 areas for possible partnership working which can be considered by CITU in
conjunction with departments and agencies
o Discuss the possible strategic and policy framework which would guide
Government to develop plural channels for service delivery in an integrated
manner.

22. Development of existing Facilitation Centres already established in various

departments as One Stop Shop (OSS) giving One Click Link (OCL) to all information
required by the citizen through convergent use of linking, programme & multiple data
entry mechanism.

23. Coordinate activities of Information Technology - Citizen Interface set up by the

National Task Force on Information Technology and Software Development, as also the
High Powered Committee on Improving Efficiency in Government through use of IT
under the Chairmanship of Cabinet Secretary.

24. Establish Government Information Services (GIS) and facilitate the setting up of
National Information Infrastructure incorporatong links with GII on one hand and State
Information Infrastructure, District Information Infrastructure, Local Information
Infrastructure (LII) and other networking systems on the other, so as to enable seamless
transfer of information multilaterally between users and providers of information and
services.

25. Enable Ministries in Government of India as well as State Governments to formulate

scheme for selected activities and possible suitable resources facilitation to encourage the
same.

6. Operational Strategy:
Inorder to put in place the above objectives certain operational strategies need to be structured so
as to translate and actualise the objectives. This would involve

 Development of a suitable organisational structure

 Development of appropriate operational links

6.1 Organisational Structure

Once a decision is taken to implement and actualise the Objectives of EG as discussed

above as a National Project (NEGP) the operational Unit would be driven by a team of
officers headed by a Joint Secretary. With convergence of technologies being the essence
of Electronic Governance, other Divisions and officers would contribute from time to time.
Secretarial help to the Unit (NEGU) would be essentially from the existing resources. The
idea being to leverage the existing staff and support infrastructure available to the fullest in
a synergic mode.

6.2 Organisational Links

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 Their would be three operational links to the above Project Team through

o Interaction with the User Groups comprising of Industry, Citizen service dedicated
organisations and eminent members of the public with interests in the subject. This
could be the Citizen or User Expert Groups (UEG).
o Interaction through a Steering Group (SG) comprising of key
departments/ministries represented at the respective JS levels and identified
initially for implementation of EG across their functional areas. Institutional help
from specialised bodies like IIPA could be suitably co-opted in this group.
o The third expert group would comprise of solely Industry and Business
representatives as inputs and interactions are strategically essential for giving a
Industry focus to the Project. This would be the Industry and Business Expert
Group (IBEG).

7. Time Frame:

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Initial strategy formulation sessions would lead to more intense workshops on implementation
mechanisms and schemes/schedules identification. Tasks would be set and clear time schedules
and action interfaces clarified. This would be firmed up within the next three months. Thereafter
the monthly monitoring of identified events would be followed up rigorously.

8. Financial commitments:
In order to give the Project a specific focus, the NEGP would be financed through a separate
budget head set up for the purpose. Available budget heads would also be leveraged for
addressing expenditures for the Project. This would also enable mission critical linkages and avoid
rework and duplication. For FY 98-99, an allocation should be made of Rs 2 crs for meeting
expenditures on expert studies and other project related activities. The same would be re-
appropriated from the budget of the NII. For FY 99-2000 and later on for FY 2000-2001
appropriate expenditures in the aforementioned separate budget head would be structured.

9. Control and Monitoring:

In brief therefore, the key agenda for the implementing departments would be develop and
encourage the uptake rate of the technology for electronic delivery of services. This would be
driven by users needs and mechanisms to support them in new systems so developed. The
government would have to respond by implementing systems that are citizen centered and not
reinforce bureaucratic procedures and processes. The extra benefits accruing to the target user
group would need to be clearly outlined and it would not be just a case of moving up the queue
from the counter to the kiosk. For this a series of indicators would be identified to control and
monitor the whole process of change. The important components of this wo uld be

 Speed of carrying out transaction and delivery of a particular service

 Convenience and access

 Flexibility in options and time periods of service
 Empowerment by bringing services closer to the public and letting them choose as to how
and when to carry out the transactions.

In responding to the challenge, the government would have to monitor and develop control
mechanisms to allay public fear of confidentiality of services along with assured simplicity of
delivery procedures. Only then would a sustainable and enduring frame-work of Electronic
Governance find place in public belief and confidence.

COLLECTORATE-2000: AN E-PERSPECTIVE

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1. PRELUDE :
During late 1980s, National Informatics Centre (NIC) has taken up the NICNET
programme for implementing the All India Satellite based Government Informatics
Network connecting various District Collectorates, State Government Secretariats and
Central Government Offices in Delhi through a VSAT based network `NICNET'.

In 1988 in all the District Collectorates, VSATs have been installed (C200 model) with a
speed of 1.2 kbps along with one computer system and two Technical Officers of NIC.
Subsequently, in mid 1990s, the NICNET facility was enhanced with IPA/FTDMA
VSAT Earth Station with a speed of 64 kbps (shared) for Internet browsing purposes in
the Collectorate. The AP Government has also established high speed APSWAN (AP
State Wide Area Network) connecting all District Collectorates with the State Secretariat.

With such high speed networking infrastructure between Districts and the State
Secretariat, it is considered that a LAN (Local Area Network)) within the Collectorate is
essential and initially 22 Client Systems along with 1 Server System were provided in
each Collectorate. In a few Districts such as Khammam, a LAN was also installed with
these systems. However, it has been considered that for future expansion, an exhaustive
LAN with about 100 notes covering all the seats in the Collectorate will be required and
accordingly in Kakinada (East Godavari) Collectorate the LAN with 100 nodes has been
installed by NIC(APSU) during November, 2000. In some Districts such as Khammam
where the LAN is already operational, work flow automation across various sections
could be achieved through implementation of FMS (File Monitoring System).

The FMS performs the work flow automation of moving the documents from table to
table and section to section in the Collectorate on the LAN approaching a "paper less" or
"less paper office". However, the FMS was attempting only automation of the file
movement and work flow but was not dealing with any functional processing of various
activities in the functions of the Collectorate.

2. `COLLECTORATE 2000' AT DISTRICT COLLECTORATES:

Project "Collectorate 2000" (C2K) was conceived by National Informatics Centre (AP
State Unit) during April/May'2000. This project as explained below covers all the
functional processes in the District Collectorate in a comprehensive manner. The C2K
software developed by NIC(APSU) was implemented on a field trial pilot basis at
Khammam District Collectorate. The field trial was also completed successfully in
September/October, 2000 with a suit of 24 packages which are the various software
modules of C2K Project as explained below.

The District Collectorate is the seat of the State Government in the District. All the State
Government Departments are represented in the District at the Collectorate and
associated offices.

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The core functions of the Collectorate encompassing the Revenue functions, Land related
matters and the magisterial functions dealing with Law & Order, Arms Licenses, etc.,
form the main activities.

In addition, various types of Welfare schemes, relief and rehabilitation also form the
functions in the Collectorate. The associate directorate functions as Civil Supplies,
Family Welfare also are important.

All these activities are based on the work flow or file movement within the Collectorate
and associated offices.

The `Collectorate 2000' software developed by National Informatics Centre (AP State
Unit), Government of India, Ministry of Information Technology, attempts at automating
all the above identified functions with about 24 (twenty four) software modules, each
module relating to individual function.

The workflow automation is achieved by integration FMS (File Monitoring System) with
the individual modules of `Collectorate 2000'. Thus by implementing `Collectorate 2000'
software along with FMS or workflow automation on a LAN (Local Area Network)
within Collectorate, it is possible to fully automate all the important functions of the
Collectorate thereby eliminating the unnecessary paper work and delays.

The entire system is based on a LAN connecting all seats in the Collectorate with
computer systems (initially 22 client systems and one server to be expandable later).

`Collectorate 2000' software modules can operate either within an integrated mode with
workflow automation (File Monitoring System) on a LAN or can also operate
independently in stand-alone mode (without FMS). The GUI (Graphic User Interface)
in the client side is developed in Visual Basic with the backend server supporting
Oracle 8 RDBMS (SQL server version will also be available). Some modules are also
web based with public accessibility through Internet.

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3. SOFTWARE MODULES IN `COLLECTORATE 2000'
SOFTWARE :

Subject / Dept. Module

1. Land 1) Land Alienation

2) Land Assignme nt
3) Land Encroachment
4) Land Transfer
5) Land Acquisition
6) Land Lease

2. Revenue 7) Land Revenue (DCB)

8) N.A.L.A.
9) Revenue Recovery
10) Crop Damage
11) Court Cases-Collectorate

3. Magisterial 12) Law & Orde r

13) Gun Licenses

4. Directorates 14) Food & Civil Supplies

15) Family Welfare
16) NSS

5. Welfare Schemes 17) Disabled Welfare

18) Apatbandhu
19) Gruharaksha
20) Drinking Water
21) Freedom Fighter Pension

6. Petitions 22) Petition Monitoring (Web

based)

7. Govt. Orders 23) G.Os Database(Web based)

8. Geographic Information
24) GIS for District level
System (GIS)

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4. MODULES OF COLLECTORATE-2000:
Following is a brief description of each of the major modules of Collectorate-2000:

4.1 LAND ALIENATION AND LAND TRANSFER MODULE

Allotment of Government land to Government/Private organizations for public purposes
is known as „Land Alienation‟. In case it is allotted to State Govt. departments it is
known as 'Land Transfer'. The applicants can be Central Govt. departments/undertakings,
State Govt. Undertakings, local bodies, or Private organizations. The alienation (i.e.
allotment) can be on payment of market value by the applicant or for free of cost.

There are limitations on the powers of District Collector to allot land based on the value
and / or extent of the land. Where the Collector is not empowered to take a decision the
matter has to be referred to the Government through the Chief Commissioner of Land
Administration (CCLA).

SCOPE OF THE MODULE :

This module covers the various stages in the processing of an application for land
alienation i.e. from registering the request details to approving the case and storing the
remittance particulars. The various actions performed by the officials at different levels
involved in the process are recorded into the system. This module displays the entire
details of the case at any time in different screens which can help as ready reference to
the Collector & other officials for performing action at that stage. The letters required to
be sent to MRO/RDO or applicant are also generated through the system.

FEATURES OF THE SYSTEM :

1. Security provided through user login.

2. Privileges of action based on designation.
3. Integration with a separate product which handles File Monitoring.
4. Can be operated in stand alone mode or in association with File Monitoring System.
5. Facility to automatically generate letters required to be sent to MRO/RDO.

INPUT :

a) Request registration details :

Applicant name & designation

Organization name

Purpose

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Reference no. & date

Village & Survey No. where land is required

Extent of the land required

b) With land availability report :

Whether land is free from encroachments , Survey no.-wise extent & nature of land
available

c) At alienation proposals stage :

Survey no.-wise extent & rate of the land recommended by MRO/RDO, whether
mandatory documents are enclosed or not.

d). At decision making stage :

Type of action performed, extent and rate of land recommended / approved.

OUTPUT :

1. Pendency list (Mandal/Sub-division wise)

2. Cases list (Stage-wise)
3. Status / Stage of the case with details
4. Letters to be sent to MRO/RDO/Applicant

4.2 LAND ASSIGNMENT :

Allotment of Government land to individuals belonging to certain categories like landless
poor or ex-servicemen, freedom fighters/sufferers etc. for housing or agriculture purpose
is known as Land Assignment.

SCOPE OF THE MODULE :

To maintain a comprehensive database related to individual beneficiaries details and to

generate monthly progress reports from MROs on various items related to Land
Assignment.

The parameters covered are :

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1. Caste-wise assignments

2. Illegal assignments

3. Encroachments-Regularization, cancellations and evictions

4. Sivai Jamadars & their regularization

INPUT :

Unde r Beneficiary Details :

Beneficiary Name

Address of the beneficiary

SSID (Social Security Identification No.)

Father / Husband name of the beneficiary

SSID No. of father / husband

Sex, Age, Caste

Category (Landless poor/Ex-servicemen/Freedom Fighter etc.)

Annual Income

Type of land assigned

Location details of assignment like

Village, Survey No., Extent of land assigned

Assignment date

Unde r monthly Progress Reports :

The data on no. of beneficiaries / persons affected and the extent of area on the following
items.

Illegal assignments
Sivai Jamadars occupied & Regularized
Illegal Sivai Jamadars occupied & evicted
Encroachments reported
Enquiry conducted

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Cancellation orders issued
Evictions made

OUTPUT :

1. Beneficiaries Lists (Mandal/Sub-division wise)

2. Consolidated Reports (District-Total) for Statement-I, Statement-II,Statement-III.

(Statement I,II, III are the standard report formats designed by the CCLA office and are
supposed to be sent every month from Collector‟s office to the Chief Commissioner of
Land Administration.

4.3 LAND ACUISITION PROGRESS REPORTS :

Land acquisition is a process of acquiring individuals land for public purpose. This
module enables the District Collector to monitor the progress of land acquisition units
and also to monitor each officer‟s efficiency by the way they deal with the cases i.e.
pendency of cases.

SCOPE OF PROJECT :

To maintain a database of LAO unit-wise pending, number of cases in court, number of

awardees, cases at various stages i.e. Draft Notification Stage, Draft Declaration Stage,
Preliminary Valuation Stage, Award Stage , Post Award Stage.

INPUT :

Details of persons whose land is acquired and the benefits given. Number of cases
processed at various stages, number of cases approached courts for benefits. Details of
land and availability like wet or dry and any structures, wells and trees that exist in the
land.

OUTPUT :

Pendency List (LAO Unit wise), Cases List (stage wise), Status/stage of case with details

4.4 LAND REVENUE :

The objective is to consolidate Agricultural Land re venue and Non Agricultural Land
Assessment (NALA) at the District Collectorate from the Mandals for monitoring the
collection of Revenue.

Both the Agricultural Land Revenue and the Non Agricultural Land Revenue include
statements of the Demand Collection and Balance (DCB) and the Non Collectable

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Balance. The Statement of DCB is consolidated daily / weekly / monthly. Non-
collectable balance is consolidated monthly.

NALA is the revenue from the residential, commercial and industrial establishments.

The district wise consolidated statements are sent to the Chief Commissioner of Land
Administration.

INPUT :

DCB - Demand, Collection and Balance of Agricultural Land revenue. This is captured
daily / weekly / monthly

NCB - Monthly statement of Non Collectable Balance of Agricultural Land.

NALA - DCB - Demand, Collection and Balance of Non Agricultural Assessment. This
is captured daily / weekly / monthly

NCB - Monthly statement of Non Collectable Balance of Non Agricultural Assessment.

OUTPUT :

1. District level consolidated daily/weekly/monthly reports of DCB of Agricultural Land

Revenue to be sent to Chief Commissioner of Land Administration.

2. District level consolidated monthly reports of Non Collectable Balance of Agricultural

Land Revenue.

3. District level consolidated daily/weekly/monthly reports of DCB of Non Agricultural

Assessment (NALA).

4. District level consolidated monthly reports of Non Collectable Balance of NALA .

4.5 NATIONAL SMALL SAVINGS :

The main objective of the scheme is to inculcate the habit of thrift among all sections of
society and channelize these savings for investment in small savings instruments. This is
a useful resource of revenue to the Central and the State Governments. The State
Government receives as much as 75% of total investments made in the National Savings
Schemes from the Central Government as a long-term loan.

INFORMATION FLOW :

The Government of India has setup a National Savings Organization under the control of
the Ministry of Finance to promote the scheme in the country. The Ministry of Finance,

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Government of India will prepare Savings Schemes. The NSO works in coordination
with the Department Posts and the State Governments.

The National Savings Schemes are being generally operated through Post Offices.

The following are the different small savings securities covered under this scheme:

1. Cumulative Term Deposit

2. Monthly Income Scheme
3. National Savings Scheme VIII Issue.
4. National Saving Schemes 1992.
5. Public Provident Fund.
6. Public Provident Fund in BANKS.
7. Recurring Deposit (MPKBY).
8. Savings Bank Account.
9. Deposit Scheme for retiring Govt.Employees-1989.
10. Term Deposit.
11. Indira Vikasa Patra.
12. Kisan Vikasa Patra.

Extension Activities:

The State Government / Central Government appoints the agents to collect the deposits
from the individuals. The agents will deposit the amount collected in the post offices. The
agents are eligible for commission from the State and the Central Governments. The State
Government also fixes certain target of amount to be made under the National Savings
Schemes and the Pay Roll Savings Schemes, within the respective departments.

INPUT :

1. Agents Appointment Details.

2. Agents Collection Details.
3. Agents Renewal Details.
4. District Officers target Details.
5. District Officers Monthly Collection Details.
6. Head Post Office / Scheme -wise monthly Collection Details.

OUTPUT :

1. Generation of Agents appointments Register,

2. Report of incentives to be paid to the Agents ,
3. Report of incentives paid to the Agents,
4. Performance report of Agents over a period of time,
5. Monthly / Yearly Performance report of District Officers and
6. Monthly / Yearly report of Deposits and withdrawal of Post Offices.

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4.6 FOOD & CIVIL SUPPLIES:
Food & Civil Supplies module allots essential commodities like rice, wheat, sugar
kerosene oil etc. to fair price shops based on a criteria and card strength in a shop.
Dealers Certificates and Photo Identity Cards are generated using the scanned images of
photographs of the dealers. and monitors the stock lifting and Fair Price Shops
performance.

The major modules of the system are :-

 Dealers Information , Ration card & Stock backlog details.

 Allotment of essential commodities
 Lifting of essential commodities
 Inspection of the fair Price shops
 Districtwise/mandalwise/shopwise reports to cater to the needs of users..

4.7 GRUHARAKSHA:
Gruharaksha is an insurance scheme for Below Poverty Line (BPL) families to cover the
loss or damage to their dwellings due to natural calamities. This module computerises the
complete procedure starting from accepting claimant‟s applications to the disbursement
of amount and its reimbursement from insurance agency.

The major modules of the system are:-

 Acceptance of Claimants details and its scrutiny

 Calculating eligibility amount and monitors the sanction / Budget
 Storing the Dispatch details
 Reimbursement of money fro m Insurance firm

4.8 APATBANDHU:
Apatbandhu scheme is a Social Security scheme launched by Government of Andhra
Pradesh. If a bread earner dies due to accident , the scheme provides assistance to legal
heirs of bread earner. The scheme is applicable to Below Poverty Line families. (BPL).
The scheme is launched in collaboration with New India Assurance Company Ltd
(NIAC). The software designed automates the complete scheme starting from allocation
of budget to Districts upto the sanction of assistance to claimants.

The major modules of the system are:-

 Maintaining the budget

 Acceptance of the claim form received from the Mandal Revenue Officers
 Sanction of assitance

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  Generating the statutory claim forms as prescribed by NIAC - both for the road
accidents and other than road accidents Automating the budget availability based
on the reimbursements received from NIAC

4.9 FAMILY WELFARE:

Family Welfare module monitors the performance of FW schemes like Family Planning
and Reproductive Child Health (RCH) both by Govt and private institutions by
generating various reports (districtwise/mandal wise/Institution wise) cont aining the
following statistics of interest:

- Monthly Performance of each institute

- Cumulative Performance of each institute
- Percentage of achievement with respect to the targets fixed (only for government
institutes)

The schemes covered are :

1)Family Welfare (FW)

2) Reproductive Child Health(RCH).

In case of Family Welfare , Permanent methods like no.of Vasectomies and Tubectomies
performed are covered and in case of Temporary methods IUDs, Oral Pills and condom
users are covered.

In RCH scheme the topics covered are:

- Antenatal Care
- Natal Care
- Post Natal Care
- No.of deliveries at various institutes
- Post Natal Care
- No.of deliveries at various institutes
- Maternal and Child deaths
- Imminusation
- Number of marriages with details of age of wife

Institutes covered are:

- Primary Health Centres (PHCs)

- Post Partum Units (PP Units)
- Urban FW Centres (UFWCs)
- Urban Health Centres (UHCs)
- Community Health Centres (CHCs)
- Hospitals and Dispensaries

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 - District Headquarters Hospital
- Private Medical Practitioners & voluntary Oragnisations.

4.10 LAW & ORDER INFORMATION SYSTEM:

The module is an excellent monitoring and decision support tool to the collectorate .

In all the collectorates the matters concerning LAW and ORDER are dealt by seat C1
under section C. Various issues dealt are :

1. Extre mists & Naxalites

 Surrendered Extremists
 Civilians killed/injured by Extremists
 Property Damaged By Extremists

2. Deaths occuring in

 Lockups
 Communal Violences
 Open Firing
 Accidents

In all the above cases public, MRO, SP or any other person can give a complaint to the
collector. Collector calls MRO and SP for enquiry report. Basing on the enquiry report he
takes the decision and sends a copy to Government for further action if necessary and a
copy is also sent to Human Rights department at NEW DELHI.

Extremists & Naxalites: When an extremist or naxalite surrenders to a Minister / Police /

Collector / Magistrate , for him to lead a normal life the collector of his present district
gives an exgratia amount of Rs. 5000/- and a house site and also gives recommendations
to banks for loans under self employment schemes.

If a civilian is killed in an encounter between police and extremists and if private

property is damaged in the encounter by extremists, government announces exgratia
which is allotted by the collector.

Deaths: Collector appoints JC or DRO who are called Addl. District Magistrates to
enquire the Post Mortem Report and witness etc. Collector sends the enquiry report of the
JC or DRO with his remarks to the Government for further action.

The objective of this application is to help the collector(ate) in monitoring the different
types of cases which disrupt the normal life by taking suitable measures to reduce the

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same, the status of approvals of exgratia whether pending or issued, amount issued,
person benefitted, rehabilitation schemes provided.

4.11 ARMS LICENSING SYSTEM:

Arms Licensing comes under the Judicial Powers of Collector. Individuals apply for
Licenses to possess and use arms for the purposes of self-protection, crop protection or
for both. The District collector is the authority to issue Arms Licenses to the applicants,
depending on the merits of the case based on report received from the Superintendent of
Police.

Each Licensee is allowed to possess a maximum of three arms (like Pistols, Single-barrel
and Double-barrel Guns, etc). There can be any number of retainers for each arm who
will physically hold and use the weapon in case of necessity. The system captures and
maintains personal details of the Licensee and all the retainers, details of the weapons and
the ammunition, dates of expiry of the license, date before which the arm has to be
produced for verification and date by which the arm has to be surrendered in the Police
Station or the Arms Dealer. The Licensee can also apply for sale of his arm(s) or renewal
his License.

The Arms Licensing Monitoring System allows for data entry under three sub- modules:

Arms Licencing - To enter ddetails of New Arms Licence (like licence holder name, his
address, licence date, date on which licence expires, name of weapons under that licence,
bore of the weapon, make of the weapon, category of licence, quantity of ammunation
allowed per year and at given point of time etc).

Sale permission of Arms - Applied for sale or not, whether approved for sale or not etc.

Renewal of Arms Licencing - Renewal details of Licence like date of renewal, Renwal
valid from, renewal valid upto etc.

Using the Query module, option details of licences can be viewd on the computer. User
can query /search even with partial name of paritial licence no or on licence date (less
than or equal to)

This software generates several letters and reports, such as Issue Order, Renewal
Proceeddings, Mandal- wise abstract of Licencees, Renewal details (for a given year/for a
given licence number/ All), List of all licences in a District, List of all licences holding a
particular type of weapon (eg: list of all licences holding weapon as Pistol), List of all
new licences for a particular year.

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4.12 FREEDOM FIGHTERS’ PENSION SYSTEM:
Freedom Fighters Software covers the Revenue Department Function in querying &
evaluating the Applications.

The Application covers the following aspects:

1. Details of the Freedom Fighter

2. Sufferings & related certificates
3. Verification Details
4. Recommendation by the concerned officer

The Revenue Department receives applications from Freedom Fighters. These

applications are scrutinized & various aspects are verified and recomme nded to the State
for sanction or rejection.The Freedom Fighter Software helps in monitoring FFP
applications by keeping track of the freedom fighter details, check lists of various
inspections / verifications done on the details given by the freedom fighter.

The verifications are used to evaluate the applications as per the norms given from time
to time. A recommendation for sanction / rejection of the application is also arrived based
on the norms.

The proposals are then sent to the State for further processing. When finally approved, a
copy is received by the Revenue Department for record. Disbursal of the pension is taken
care by the Treasury Department.

4.13 DRINKING WATER PROGRAMME MONITORING SYSTEM:

This package deals with works monitoring during adverse seasonal conditions in the
mandals with in a district. The details on fund estimation, release and utilisation with
respect to various schemes / works are maintained and monitored in the system.

Features of the System:

 Entry of normal and the actual rainfall details & cost estimates received at the
Collectorate from the executing agencies on the works to be taken up
 Release of respective amounts to the executing agencies
 Capture of details on different stages of work like administrative , technica l
sanctions & grounding, completion of work
 Generation of Mandal Abstract on schemes / works taken up by different
executing agencies with details on fund estimates , releases and expenditure
 Provision of a Template with District /Mandal/Village, Financial year, Scheme
/Work and Estimates/ Releases/ Expenditure / Consolidated options for generating various free
format reports

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4.14 DISABLED WELFARE INFORMATION SYSTEM:
This system aims at awarding benefits to physically handicapped persons based on the
Requisitions/ Applications received at Disabled Welfare Department in a District. It also
deals with the monitoring of funds involved in distributing the benefits to disabled
persons.

Features of the system:

 Entry of benefit wise fund allocation & disability dependent benefits

 Application processing
 Online verification of relevant certificates and benefits already awarded
 Generation of District, Mandal & Village
 Abstracts on benefits awarded with details on applications received, accepted,
rejected and the funds involved.
 Generation of Disability wise details on the distribution of various Awards/
Benefits.

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TOP 20 E-GOVERNANCE PROJECTS OF INDIA:

1.AKSHAYA

2.ARUNACHAL PRADESH CICs

3.BHOOMI

4.CARD

5.COMMUNITY LEARNING CENTRE PROJECT

6.DAIRY INFORMATION KIOSK

7.DELHI SLUM COMPUTER KIOSKS PROJECTS

8.E-SEVA

9.FRIENDS

10.GRAMSAMPARK

11.GYANDOOT

12.HEADSTART

13.LOK MITRA

14.MAHITI SHAKTI

15.OLTP

16.SAUKARYAM

17.TAMBARAM MUNICIPALITY

18.TELEMEDICINE PROJECT(PUNE).

19.VOICE

20.WARANA WIRED VILLAGE

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CONCLUSION:
FINA LLY STUDYING THE KEY POINTS W E CAN CONCLUDE THAT FOLLOWING POINTS
COULD BE IMPORTANT FOR WIDESPREAD A CCEPTANCE OF E-GOVERNANCE:

1) SPEED AND EAS E OF INFO ACCESS.

2) SECURE TRANSACTION PROCESS.
3) MORE OF CITIZEN CENTER ED.
4) B ELIEF OF PEOPLE THAT ITS NOT J US T ANOTHER POLITICAL DRAMA.

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