The District of Columbia Public Library

FY 2010 Preliminary Year-End Report

Wednesday, January 26, 2011

Document #12B
Board of Library Trustees Meeting
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 FY 2010 Budget Status
For the period ending September 30, 2010 (as of January 3, 2011) - Unaudited:
• Approximately 97.3% of the Gross budget and 99.1% of the Local budget were
expended.
• This equates to a Gross budget surplus of $1.12M, chiefly due to a surplus of
$757.9K in the special purpose (“O” Type) revenue fund. During the course of the
year, the budget authority was increased to offset any potential overspending or
budget reductions in the local budget. However, this proved to be unnecessary. Of
the $757.9K, $157K represents budget authority only; as a result of uncollected E-
Rate revenue. The remaining $600K does not represent a loss of revenue, but has
been carried over for DCPL’s use this fiscal year (FY 2011).
• The Local budget surplus is $367.4K and is primarily the result of the October return
of approximately one-quarter of DCPL’s fixed costs budget. Of the $367.4K
surplus, $211K or 57.4% is in fixed costs and another $82K of the equipment
budget was on hold by the Department of Real Estate Services (DRES) for their
overestimation of fixed costs. The residual $74K represented remaining balances
for various services and contracts.
• Federal grant spending was $1.19M. The federal grant fund shows a negative
variance of $2K which represents a prior year correction of a budget reduction.
• FY 2010 expenditures for the Federal stimulus funds remain, as previously
reported, at $149,894.

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 FY 2010 Budget Status
Preliminary Year End – Gross
(as of January 3, 2011)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Services
11 Regular Pay- Cont Full Time 20,397,800 20,135,837 261,963 98.7%
12 Regular Pay- Other 3,026,711 2,624,658 402,053 86.7%
13 Additional Gross Pay 589,198 1,081,597 (492,399) 183.6%
14 Fringe- Benefits- Curr Personnel 4,947,509 5,036,758 (89,248) 101.8%
15 Overtime 240,715 308,085 (67,370) 128.0%
Total Personnel Service (PS) 29,201,933 29,186,935 14,999 99.9%

Non-Personnel Services
20 Supplies and Materials 378,704 369,045 9,659 97.4%
30 Energy and Utilities 2,805,304 2,705,091 100,213 96.4%
31 Telephone, Telegraph, Telegram & Etc 435,853 345,002 90,852 79.2%
32 Rentals - Land & Structure 453,760 433,428 20,332 95.5%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 1,323 1,323 0 100.0%
40 Other Services and Charges 2,540,009 2,426,974 113,035 95.5%
41 Contractual Services & Other 1,367,686 1,112,625 255,061 81.4%
50 Subsidies and Transfers 72,174 70,543 1,631 97.7%
70 Equipment & Equipment Rental 4,653,002 4,135,606 517,395 88.9%
Total Non-Personnel Service (NPS) 12,707,815 11,599,636 1,108,178 91.3%

Grand Total: PS + NPS 41,909,748 40,786,571 1,123,177 97.3%

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 FY 2010 Budget Status
Preliminary Year End – Local
(as of January 3, 2011)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,302,811 20,024,581 278,231 98.6%
12 Regular Pay- Other 2,652,131 2,250,122 402,009 84.8%
13 Additional Gross Pay 582,876 1,074,647 (491,771) 184.4%
14 Fringe- Benefits- Curr Personnel 4,855,840 4,942,086 (86,247) 101.8%
15 Overtime 222,470 289,840 (67,370) 130.3%
Total Personnel Service (PS) 28,616,128 28,581,276 34,852 99.9%

Non-Personnel Service
20 Supplies and Materials 367,986 359,607 8,379 97.7%
30 Energy and Utilities 2,805,304 2,705,091 100,213 96.4%
31 Telephone, Telegraph, Telegram & Etc 435,853 345,002 90,852 79.2%
32 Rentals - Land & Structure 453,760 433,428 20,332 95.5%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 1,323 1,323 0 100.0%
40 Other Services and Charges 2,315,040 2,303,955 11,085 99.5%
41 Contractual Services & Other 937,258 917,572 19,686 97.9%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 3,620,896 3,538,902 81,994 97.7%
Total Non-Personnel Service (NPS) 10,937,419 10,604,879 332,539 97.0%

Grand Total: PS + NPS 39,553,546 39,186,155 367,391 99.1%