General Ledger - Package Evaluation Criteria Template

Vendor A Vendor B
Rank
(e.g., M, Weighting Weighted Weighted
Reference Category/Criteria D, O) Factor Score Score Score Score
Maintain General Ledger 0 0

Supports the following account coding structure:

**include appropriate coding breakdown; e.g., Company,
Department, Function, Sub-function, Account, Project, Fund.** 0 0
Ability to "freeze" and "unfreeze" accounts. 0 0
Provides maintenance of a fiscal periods calendar. 0 0
Fiscal periods calendar provides flexibility for:
variable start and end dates,
12 fiscal periods,
13 fiscal periods. 0 0
Provides standard report formats. 0 0
Provides user-defined report formats. 0 0
Provides flexible organizational/hierarchical account structure for
reporting:
one structure,
two structures,
multiple structures. 0 0

Process General Ledger Journal Entries 0 0

Provides for entry of journal entries. 0 0

Tracks process date and time, and user ID for each journal entry. 0 0
Provides for entry of a cross-reference ID (e.g., on a correcting
entry, the original journal ID can be entered). 0 0
Allows processing of journal entries in batches. 0 0
Allows processing of individual journal entries. 0 0
Provides maintenance of recurring journal entries. 0 0

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 General Ledger - Package Evaluation Criteria Template

Vendor A Vendor B
Rank
(e.g., M, Weighting Weighted Weighted
Reference Category/Criteria D, O) Factor Score Score Score Score
Allow processing of recurring journal entries:
confirmation of each entry,
ability to change each entry. 0 0
Entered journal entries are edited for :
valid account number,
valid fiscal period,
debit/credit balance. 0 0
Provides an interface/import facility to process journal entries from
other systems. 0 0
Allows for use of a comprehensive source identifier (to indicate the
source of each accounting entry). 0 0
Provides on-line authorization before posting. 0 0
Tracks rejected journal entries. 0 0

Allows for automatic reversal of individual journal entries (i.e., an

indication is made at time of original entry to automatically reverse
entries in the new fiscal period for items such as accrual entries). 0 0
Allows for balanced inter-company transfers, using inter-company
accounts. 0 0

Allows for balanced inter-fund transfers, using inter-fund accounts. 0 0

Account History 0 0
Posted journal entries are retained in detail for one year. 0 0
Totals/balances are retained for each account, including budgets, by
fiscal period, for comparative purposes for:
1 year,
2 years,
3 to 5 years. 0 0
Procedures for archival and retrieval of historical data provided. 0 0

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 General Ledger - Package Evaluation Criteria Template

Vendor A Vendor B
Rank
(e.g., M, Weighting Weighted Weighted
Reference Category/Criteria D, O) Factor Score Score Score Score

General Ledger Reporting 0 0

User requested reports can be printed. 0 0
User requested reports can be viewed. 0 0
Standard reports can be printed. 0 0
Standard reports can be viewed. 0 0
View options include:
print,
purge,
retain. 0 0

Includes the following standard reports:

journal registers,
trial balances,
chart of accounts listings,
transaction audit trails for all interfaces,
balance sheet,
income statement. 0 0
Shows posted and rejected journal entries on journal registers. 0 0
Trial balances show both opening and closing balances. 0 0
Provides ledgers for:
individual accounts,
entire chart of accounts. 0 0
Provides ledger reports in both detail and summary form. 0 0

Provides flexible reporting, including user defined parameters to

include:
both monthly and quarterly totals,
current period and year-to-date balances,
comparative reporting (i.e., current to prior year and/or budget). 0 0
Provides for user defined reporting. 0 0
0 0
0 0

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 General Ledger - Package Evaluation Criteria Template

Vendor A Vendor B
Rank
(e.g., M, Weighting Weighted Weighted
Reference Category/Criteria D, O) Factor Score Score Score Score
Process General ledger Inquiry 0 0
Provides on-line inquiry to accounting detail by:
date,
fiscal period,
account. 0 0
Provides on-line inquiry to account balances. 0 0
Retrieved information can be viewed or printed. 0 0

Process General Ledger Close 0 0

Entries can be processed against:
current period,
prior period. 0 0
Revenue and expense account balances are automatically posted to
the retained earnings account(s) at year end. 0 0
Balance sheet account balances are automatically brought forward
to the new fiscal year. 0 0
Closing and opening of fiscal periods is under user control. 0 0

Interfaces (e.g., automatic journal entry postings, validation of

account codes) with the following:
Accounts Payable,
Accounts Receivable,
Purchasing,
Budget,
Fixed Assets,
Payroll,
other operational systems. 0 0

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