Project Proposal For

: Storm Water Drainage Improvement

In Kalmunai

Kalmunai Municipal Council

In partnership with

UN-Habitat

Submitted to – UN-Habitat
 Project Name Storm Water Drainage improvement In Kalmunai

Principle objective Improve the sanitation conditions of 3000 tsunami-affected

families in Kalmunai-03 , Kalmunai Municipal Council.

Project Location Kalmunai-3 (Kalmunai Municipal area)

Implementing Agency Kalmunai Municipal Council

Donor Agency UN-Habitat

Date of Proposal July 2010

Proposal Budget 4.5 Million LKR

Project Duration 04 Months

Contact persons Mr.M.Y Saleem (Kalmunai Municipal Commissioner)

Mysaleem1@yahoo.com
Eng.A.J.A.H.Jowsi( Municipal Engineer)
ajjowsi@yahoo.com
1.0 Executive summary

This Proposal seeks assistance to address a serious issue of flooding in the Tsunami
affected coastal area Kalmuna-3 in which the Tamil and Muslim communities live. Due
to the topography of the area , that is the flat terrain , storm water discharge is difficult
as some natural ways are blocked by the Built structures .

The proposed interventions of this project are of two fold

1.0 Awareness building ,Cleaning and refurbishing the existing drains using Community
Based Organizations .(CBOs)

2.0 Construction of 57.5 m concrete drains and laying 182.5 m pre-cast concrete pipes
to carry the water to the nearest discharging points. Necessary Silt –traps and
Inspection manholes and road crossing culverts are laid by the hired contractor. will
It be given preference for CBOs in the bidding process as permitted by the Sri
Lankan law
2.0 Background:

2.1 General features of the Project area

Location
Kalmunai is situated in the coastal area of Ampara district of Eastern Province
along Baticallo – Ampara (A4) road. It is at nearly 250 km East of Colombo city
and lies between 81°-28’ to 81°-52’ E longitude and 7°-05’ to 7°-30’ N latitude.
 Topography
The project area is a flat terrain along the costal of 2.5 m elevation from
the Mean Sea Level in average, on a permeable sandy soil surrounded by
the India Sea and swamps on the west. It has approximately 67 square
kilometers of land area and it is stretching near 10 kilometer along the
coast.

The town is in the Indian Ocean and the lagoon drainage basin. About
90% of the town area is drained by these two basins, and the distance
between these two drainage areas is about 700m. There is no stream to
interconnect these two, as shown in the map

Fig
Climatic Features
There are two major rainy seasons in a year in Sri Lanka, normally
Southwest Monsoon in May to September and Northeast Monsoon in
December to February. Due to the topological feature of Ampara and
Batticoloa area, it is dry during Southwest Monsoon period having an
average rainfall less than 250 mm. the Northeast Monsoon brings more
rainfall about 500-1000 mm. The average annual rainfall during 1961-2005
is about 1000-2000 mm.

The average temperature is about 28.70°C, and during dry period in April
to August temperature is 30.4°C. The temperature variation in this area
from year to year is less than 10%. The Table 2.1 shows the monthly
average rainfall and monthly average temperature in Ampara district.

Table 2.1:- The monthly average rainfall and temperature in Ampara district.

Month Rain fall (mm) Temperature (0C)

January 200 – 400 25.0 – 27.5
February 100 – 200 22.5 – 25.0
March 50 – 200 25.0 – 27.5
April 50 – 100 25.0 – 27.5
May 25 – 100 27.5
June 25 - 50 27.5
July 25 – 100 27.5
August 25 – 100 27.5
September 25 – 100 27.5
October 100 – 200 25.0 – 27.5
November 300 – 400 25.0 – 27.5
December 200 – 400 25.0 – 27.5
2.2 Effect of Tsunami
The December 26th 2004 Tsunami has devastated the entire coastal region of the Amparai
district leaving untold hardships to the victimized people. Kalmunai is one of the hardly
hit area by tsunami

Kalmunai MC is one of the densely populated area where the human settlement is very
closely packed at the coastal line between sea shore and paddy land. More than 5000
houses were damaged and 3500 lives lost including their livelihood sources.

The entire road and drainage system in the vicinity of the coastal area was totally
damaged. Immediate actions have been taken by volunteer organizations and other Non
governmental organizations with the support of the local community to immediately
restore the normal life.
3.0 Justification of the project

Flooding is the most significant problem identified during the rainy seasons and it
causes property damages, interruption to the public health and mobility.
Incapacity of a well built drainage system is the major cause of the problem
occurrence.

The project implementation area is a most density populated and highly limited in
terms of living spaces. Once the rainy season begins, problem of flooding will
begin concurrently as well. On top of the mentioned factors the landscape (i.e.
real flat) will be a major cause of flooding. Even though a drainage system is
existed in certain areas, it is not functional due to several reasons such as lack of
proper engineering, incomplete network.

(Existing drainage network was built before 10-15 years and at some places
,areas where the terrain extremely flat, it had been difficult to maintain the
slope)

At present KMC has the technical staff and required leveling instruments and it
is able to plot Longitudinal sections (LS) (provided in the annex-2 ) .

The general concept of the public is flooding is most significant problem/issue

which should be resolved soon as possible because it will recover the tangible
loses as well as the intangible as community interrelationship, harmony and
peace.

At the city consultation programs , the issue of Kalmunai-3 drainage is always

taken as one of the most significant . During the rainy seasons, the project area
is completely inundated. To drain out the water , at some areas roads to be cut
and at some points water passes through houses , lands of religious places of the
other community . This caused conflicts of interest amongst the both
communities ( at the rainy seasons )

Another important aspect is the occurrence of intensified storms in short duration

as the consequence of climate change; with increasing development and
occupation of bare lands and swamps . So the build drainage system is important
for the project area to resist flooding which would be severe than past .

So from the environmental and social point of view this project is very important
as this makes peaceful hygienic situation in the project area and this falls in the
first priorities of Kalmunai MC
A. Project area During the flood occurred in 2008
B. Drains were filled with Garbage –An Action to be taken with the support of the
Public Health Inspectors (PHIs)
C One portion of drain is completely damaged, need to reconstruct
4.0 Objectives

4.1 Principle objective

improve the sanitation conditions of 3000 tsunami-affected families in Kalmunai

Municipal Council.

4.2 Specific Objectives

1.0 Increase the community participation in maintaining the drains Garbage free by
building ownership and awareness

2.0 Decrease the risks of flooding and volume of stagnant water in the drain and ands of
the project area constructing new drains and repairing the existing drains
5.0 Outcomes of the project
1.0 Minimized Health hazard: Threats from mosquito breeding grounds and
contamination water due to sewage and solid waste are minimized . As the project
area is the lowest region almost all the gardens of the houses are inundated causing
greater discomfort for the inhabitants.

2.0 Damages to roads and building is prevented as they flooding is reduced. In each
year roads and land areas were excavated to drain out the water which makes
difficulties in the transport in the roads .

3.0 Increased social harmony in between the Muslim and Tamil communities as the rain
water from the Muslim area is ultimately discharged to its destination without
flooding the area of Tamil community .
6.0 Project area and Beneficiaries
There are around 3000 direct beneficiaries (comprising both Tamil and Muslims ) who
will get the direct benefit of the project . As depicted in the picture below .

The direct and indirect beneficiaries of the project are the poor people who are mainly
fisherman and small scale vendors . Most of them work as the waged labors.

The main benefit is the control of diseases alike Dengue and Chikun-guniya so that the
people can work and make their livelihood well .
7.0 Project activities

1 Community Awareness raising ;

The community will be made aware of the project and implementation by

awareness discussions and consultation meetings. A sign board will be placed at
the project site mentioning the details of the project (Name, implementing
authority, funding agency and the budget). In addition, handbills will be
distributed to the community in the area.

2 Cleaning of Blocked Drains :

about 200 m of blocked drain to be cleaned

3 Refurbishment of the existing drain

At some points the existing drainage canals needed to be repaired , at some points
the cover slabs to be provided .

4 Construction of covered drains and Necessary structures

Appoximately 260 m of covered drains to be constructed including the road

crossings
8.0 Project Management and mechanisms

Works department of Kalmunai municipal council will undertake the technical activities
of the project such as designing , preparation of detailed estimates, preparation of tender
documents for the construction, technical evaluation of the bidders and the monitoring of
the construction works .Municipal TOs will supervise and ensure the quality of the works
in terms of materials and workmanship .

Involving the Community based organizations

. All the procurement works will be done according to Financial Regulation (FR) of the
Government; where ever possible community based construction programs will be
implemented in accordance with the FR. Municipal Finance committee will decide to
implement the construction employing the contractors and suppliers by open competitive
bidding , Community based organizations will also be given opportunities in the tender
process.

Cleaning of the existing drains will have to be performed using the local community
labor force, Community based organizations will be involved in this process.

Awareness Programs with the support of CBOs

Municipal health department in collaboration with the CBOs like “Samurdhi Societies”
and Rural Development Societies will carry out the necessary awareness programs with
the involvement of the Public Health Inspectors (PHI) from the Municipal council and
Provincial Health Department.

As the Ministry of Health has already issued strict orders to the area MOHs ( Medical
Officer Of Health ) to take strict measures on the prevention of Dengue , the MOH is
eager to support the improvement of drainage system in the area under his purview.
8.1 Monitoring

A steering committee will be formed for the monitoring of the project. This will have
monthly field inspection and feed back to the project. This steering committee
constitutes

Mayor-

Commissioner

Municipal officers ( Engineer, MOH, PHIs and TOs)

Councilors

Representatives of CBO

Representatives from Community ( senior citizens )

A monthly progress report will be prepared by the program manager indicting the key
achievements ,changes and problems or issued faced by the Project .

There will be a debriefing meeting to be held before the project implantation to introduce
the project and to select the members for the steering committee of the project to ensure
active and committed people are involved in the project monitoring from the community .

8.2 Evaluation

At the End of the project , Kalmunai Municipal council will evaluate project in order to
learn lessons from the project for improving its effectiveness in implementing future
programs
9.0 Sustainability

9.1 Maintenance works by Municipality

After completion of the project regular maintenance activities such as cleaning the
blocked sections and repair of broken sections will be carried out by the works
department of the municipality which carries out drainage maintenance works .

Regular garbage collection at the project to reduce the dumping of Garbage , Municipal
Public Health Inspector (PHI) will regularly visit the area and regulate house owners who
throw the garbage in to drains .

In addition, silt traps and manholes will be inspected regularly by the Municipal
Technical Officer to ensure smooth flow . Community Based Organizations would also
monitor and coordinate with the area PHI regular garbage collection .

9.2 Community ownership and maintenance by the Community

It s planned to get community involvement at all the stages of the projects ie Planning,
Implementing and the maintenance.

1. Manage the improved utilities and infrastructure with community participation

and community ownership, by involving community bodies in the project
monitoring .

2. Awareness promotion and community education by the CBOs in collaboration

with the Municipal health department .

4 Manage the Drains garbage free and a sound, hygienic environmental location,
by introducing community based cleaning programs .
10.0 Risk assessment:
No major risks could be predicted at the moment.

Possibility of Garbage dumping and blocking at the downstream, This will be

mitigated by promoting the community ownership and enforcing by laws related
to dumping of garbage and connecting waste water line to drains.

11. Gender –

Women participation in the awareness programs to be encouraged . Women field

officers will be employed in the cleaning program to promote participation of women in
the cleaning programs .
 12. Budget

Kalmunai Municipal Council

Budget for the "Storm Water
Improvement Project in Kalmunai "

item Description Qty unit Rate Amount

Component -1 Rehablitating the existing

Drains

1/a Cleaning of the existing Drains 35.00 L.days 700 24,500.00

1/b Placing cover slabs ( 450*1000*100) 180.00 Nos 1350 243,000.00

1/c Repairing the existing culverts ( 2nos) 2 Nos 50,000.00 100,000

Total cost of Component -1 367,500.00

Component -2 constructing new drains

2/a Construction of Covered drain 57.5 m Refer BOQ 972,839.71

2/b Construction of culverts Refer BOQ 452,499.83
2/c Construction silt trap and manhole Refer BOQ 362,091.39

2,298,099.84
2/d Laying hume pipes Refer BOQ

Total cost of component -2 4,085,530.76

Grand Total of construction 4,453,030.76

Allow for the Contigencies and Administrative

costs 46,969.24

Grand Total 4,500,000.00

Annexes –

1.0 Map showing existing drainage and proposed drainage

2.0 Longitudinal section
3.0 Detailed Drawings of the Drainage
4.0 Engineer’s Estimate
5.0 Time frame