Professional Documents
Culture Documents
Establishing a basis for research and reference for personnel decision in future
ACKNOWLEDGEMENT
We hereby take this opportunity to thank all those people including our friends and colleagues
who helped us for the successful completion of this project.
We would also like to thanks Mr Ashok Chauhan (HR Manager) for his continuous support and
guidance for the successful completion of this project.
We express our gratitude towards our parents for their encouraging support, incandescent sprit
and endurance towards the making of this project.
In the end a special thanks to all members who are directly or indirectly associated with the
project.
TABLE OF CONTENT
1. Theoretical framework
Problems of appraisal
3. Research methodology
4. Company profile
6. Findings
7. Suggestions
8. Limitations
9. Conclusions
Questionnaire
Bibliography
Performance appraisal or performance evaluation is the process of assessing the performance &
progress of an employee or of a group of employee’s on a given job & his potential for future
development. It consists of all formal procedures used in working organizations to evaluate
personalities, contributions & potentials of employees.
According to flippo,
“ Performance appraisal is the systematic, periodic & an impartial rating of an employee’s
excellence in matters pertaining to his present job & his potential for a better job.”
Performance appraisal is the process of obtaining, analyzing & recording information about the
relative worth of an employee.
It used to secure information necessary for making objective & correct decisions on
employees.
Performance appraisal aims at both judgmental & developmental efforts. Under developmental
efforts, employees are helped to identify their weakness and take steps to overcome them. It is
largely self development of employees.
It serves as a basis for improving the quality and quantity of performance of the
executives in their present work.
It helps to identity the strength and weakness and help to overcome from their
weakness.
It enables to locate the problem which may stand on the way of performance.
An appraisal provides the basis for the superior to direct his subordinate to
accomplish the performance.
To communicate this standard to the employees for the employee left they
would find it difficult to guess what is expected of them.
The final step is the initiation of corrective action when necessary, immediate
corrective action can be of two types.
• TRADITIONAL METHOD
• MODERN METHOD
TRADITIONAL METHODS
It is the oldest and simplest method of performance appraisal, by which the man and his
performance are considered as an entity by the rater. No attempt is made to fractionalize the rate
or his performance; the “whole man” is compared with the “whole man”; that is the ranking of a
man in a work group is done against another. The relative position of each man is tested in terms
of his job as number one or two or three in total group; i.e.; persons are tested in order of merit
and placed in a simple grouping.
This is the simplest method of separating the most efficient from the least efficient; and
relative’ easy to develop and use. But the greatest limitation of this method is that is practice it is
very difficult to compare a single individual with worse he is than another. Thirdly, the task of
ranking individuals is difficult when a human beings having varying behavior traits. Secondly,
the method only tells us how a man stands in relation to the group but does not indicate how
much better or large number of persons is rated. Fourth, the-ranking system does not eliminate
snap judgments, nor does it provide us with a systematic procedure for determining the relative
ranks of subordinates.
PAIRED COMPARISION TECHNIQUE:
By this technique, each employee is compared every trait with all the other persons in pairs one
at a time. With this technique, judgment is easier and simpler than with the ordinary ranking
method. The number of times each individual is compared with another is tallied on a piece of
paper. These numbers yield the rank order of the entire group. For example, it there are five
persons to be compared, then A’s performance is compared to B’s and a decision is arrived at as
to whose is the better performance. Then A is compared to C.D and f…. in that order. Next B is
compared with all the others.
The USA army used this technique during the First World War. By this method, certain factors
are selected for the purpose of analyses (such as leadership, dependability and initiative), and a
scale is designed by the rather for each factor. A scale of nine is also created for each selected
factor. Then each man to be rated is compared with the man in the scale, and certain score for
each factor are awarded to him. In other words, instead of comparing “whole man”, personnel are
compared to the key man in respect of one factor at a time. This method is used in job evaluation,
and is known is the factor comparison method. In performance appraisal, it is not of much use
because the designing of scales is a complicated task.
GRADING METHOD:
Under this system, the rater considers certain features and marks them accordingly to a
scale. Certain categories of worth are first established and carefully defined; the selected features
may be analytical ability, cooperativeness, dependability, self-expression, job knowledge,
judgment, leadership and organizing ability, etc. They may be: A-out standing; B-very good; C-
good average; D-fair; E-poor; and B (or B-very) poorer or hopeless.
GRAPHIC OR LINEAR RATNG SCALE:
This is the most commonly used method of performance appraisal, under it, a printed
form, one for each person to be rated, According to juices, these factors are: employee
characteristics and employee contribution. In employee characteristics, which included such
qualities as initiative, leadership, co-cooperativeness, dependability, industry, attitude,
enthusiasm, loyalty, creative, ability, decidedness, analytical ability, emotional ability, and co-
ordination. In the employee contribution are included the quantity of work, the responsibility
assumed, specific goals achieved regularity of attendance leadership offered, attitude towards
superiors and associates, versatility, etc.
This method was evolved after a great deal of research conducted for the military services during
World War II. It attempts to correct a rater’s tendency to give consistently high or consistently
low rating to all the employees. The use of this method calls for objective reporting and
minimum subjective: judgment. Under this method, the rating elements are several sets of pair
phrases or adjectives (usually sets of four phrases two of which are positive, two negative)
relating to job proficiency or personal qualifications. The rater is asked to indicate which are the
four phrases is most and least descriptive of the employee.
Under this method, the supervisor makes a free form open ended appraisal of an
employee in his own words and puts down impressions about the employee. He takes note of
these factors:
a) Relation with fellow supervisors and personnel assigned to him,
There is several advantage of this method. An essay provide a good deal of information,
especially if the supervisor is asked, for instance, to give two or three can examples of each
judgment he makes, the explanation will give specific information about the employee, and can
reveal even more about the supervisor.
This method was developed following research conducted by the armed forces in the
United States during World War II. The essence of this system is that it attempts to measure
workers’ performance in terms of certain events’ or episodes that occur in the performance of the
rate’s job. These events are known as critical incidents. The basis of this method is the principle
that “there are certain significant acts in each employee’s behavior and performance which make
all the difference between success and failure on the job”.
The supervisor keeps a written record of the events (either good or bad) that can easily be
recalled and used in the course of a periodical or formal appraisal. Feedback is provided about I
the incidents during performance review session.
3. In this, superior has to maintain a written record for each employee during every major
event.
Under this method, an appraisal group rates employees, consisting of their supervisor and
three or to the other. Supervisor who9 have smoke knowledge of their performance. The
supervisor explains to the group the nature of his subordinates duties. The group then discusses
the standards or performance for that job, the actual performance of the jobholder, and the causes
of their particular level of performance, and offers suggestions for future improvement. If any the
advantage of this method is that it is through, very simple and is devoid of the any bias, for it
involves multiple judges. But it is very time consuming.
FIELD REVIEW METHOD:
Under this method, a trainer employee from the personnel department interviews line supervisors
to evaluate their respective subordinates. The appraiser is fully equipped with definite test
questions, usually memorized in advance, which he puts to the supervisor. The supervisor is
required to give his opinion about the progress of his subordinates, the level of the performance
of each subordinate, his weakness, good points, outstanding ability, permeability, and the
possible plans of action incases requiring further consideration. The questions are asked and
answer, verbally. The appraiser takes detailed notes of the answers, which are then approved by
the supervisor and placed in the employee’s personnel folder.
GENERAL DEMERIT OF TRADITIONAL
TECHNIQUES:
Many of the above traditional performance evolution techniques are internal weaknesses
for example:
1. The Manager generally is not qualified to assess personally traits, and most managers are
even not properly trained to conduct evolution and performance interviews. They have
very vague notions of the purpose of evolution.
4. The relative status of raters in their organization is a factor that is important to the validity
of performance appraisal.
MODERN METHOD OF PERFORMANCE APPRAISAL
As we have seen, most traditional methods emphasis either on the task or the worker’s
personality, while making an appraisal. In order to bring about a balance between these
two, modern have been developed. Of such methods, the most important are:
This method has been evolved by Peter Drucker. MBO is potentially a powerful
philosophy of managing and an effective way for portioning the evolution process. It seeks to
minimize external controls and maximize internal motivation through joint goal setting between
the managers and subordinate and increasing the, subordinate’s own control of his work. It
strongly reinforces the importance of allowing t6he subordinate to participate activity in the
decisions that affect him directly.
The assessment centre concept was initially applied to military situations by simonies in
the German Army in the 1930 and the war office selection Board of the British Army in the
1960s. The purpose of this method was and is to test candidates in a social situation, using a
number of assessors and a variety of procedures. The most important feature of the assessment
centre is job related assimilations. These simulations involve characteristics that managers feel
are the important to the job success. The evaluators observe and evaluate participants as they
perform activities commonly found in higher-level jobs.
Under this method, many evaluators join together to judge employee performance in
several situations with the use of a variety of criteria. It is used mostly to help select employees
for the first level (the lowest) supervisory position. Assessment is generally done with help of a
couple of employees and involves a paper and pencil test, interviews and situations exercise.
Some of the other features of this system are:
The use of situations exercise (such as an in baskets exercise, business game, a role
playing incident and leader less group discussion)
Evaluators are drawn form experienced managers with proven ability at different
levels of management.
They evaluate all employees, both individually and a feedback and unacceptable, less
than acceptable and unacceptable.
To measure potential for first, level supervision, sales and upper management positions:
and also for higher levels of management for development purpose.
The assessment centers generally measures interpersonal skills and other aspects such as
organizing and planning interpersonal competence (getting along with others), quality of
thinking, resistance to stress, orientation (motivation) to work, dependence on others, other
community communication and creativity. The ability to organize, plan and make decisions, as in
basket simulations and scores obtained on paper and pencil, psychological tests, are important to
the overall assessment score.
The human asset accounting method refers to activity devoted to attaching money,
estimates to the value, of a firm’s internal human organization and its external customer
goodwill. If abele, well-trained personnel leave a firm, the human organization is worthless; if
they join its, its human assists are increased. If distrust and confect prevail, the human enterprise
is devalued. If teamwork and high morale prevail, the human organization is a very valuable
asset.
This is a new appraisal technique which has recently been developed. It supported claim
that it provides better, more equitable appraisal as compared to other techniques. The procedure
for BARS is usually five stepped.
1. GENERATE CRITICAL INCIDENT:
Persons with knowledge of the job to be appraised (job hold /supervisors) are asked to
describe specific illustration (critical incidents) of effective and ineffective performance
behavior.
These people then clusters indicate into a smaller set (or say 5 or 10) of performance
dimension each (dimension) is then is then defined.
3. REALLOCATE INCIDENT:
Any group of people, who also known the job then reallocate the original critical
incidents. They are given the cluster’s definitions and critical accidents and asked to redesign
each incident to the dimension it best describes. Typically a critical incident is retained if some
percentage (usually 50 to 80%) of this group assigns it to the same cluster as the previous group
did.
4. SCALE OF INCIDENTS:
This second group is generally asked to rate (7 or 9 point scales are typical) the behavior
described in the incident as to how effectively or ineffectively it represent performance on the
appropriate dimension.
5. DEVELOP FINAL INSTRUMENT:
A subset of incidents (usually 6 or 7 per cluster) is used as “Behavior anchors” for the
performance dimension.
3 6 0 -D E G R E E P E R F O R M A N C E A P P R A I S A L
The appraisal is any person who has thorough knowledge about the job done by contents to be
appraised standards of contents and who observe the employee while performing a job. Appraise
should be capable of determining what is more important and what is relatively less important.
He should asses the performance without bias. The appraisers are supervisors, peers,
subordinates employees themselves users of service and consultants. Performance appraisal by
all these parties is called “360 degree appraisal”.
360-degree system involves evaluation of a manager by everyone above, alongside & below him.
Structured questionnaires are used to collect responses about a manager from his bosses, peers &
subordinates. Several parameters relating to performance & behavior are used in the
questionnaires.
1. Self-appraisal
2. Superiors appraisal
3. Subordinates appraisal
4. Peer appraisal
PROBLEMS OF APPRAISAL
The idea approach to performance evaluation is that in, which the evaluator is free from
personal biases, prejudices, and idiosyncrasies. This is because when an evaluation is objective,
it minimizes the potential capricious and dysfunctional behavior of the evaluator, which may be
detrimental to the achievement of the organizational goals. However a single foolproof
evaluation method is not the performance system resulting in inaccurate invalid appraisals, which
are unfair too.
There are many significant factors, which deter or impede objective evaluation.
The “halo effect” is a “tendency to let the assessment of an individual one trait influence
the evaluation of that person on other specific traits”. There is this effect in appraisal when the
appraiser assigns the same rating to all traits regardless of an employee’s actual performance on
these traits. The ‘halo’ effect refers to the tendency to rate an individual consistently high or low
or average on the various traits, depending upon whether the raters overall impression of the
individuals is resolvable or not. This means that the halo effect allows one characteristic
observation or occurrence (either good or bad) to influence the rating of all performance factors.
The halo effects arise when traits are unfamiliar, ill defined and involve personnel relations. This
often occurs when an employee tends to be more conscious and dependable. That the appraises
might become biased towards that individual to the extent that the appraiser rates him high on
many desirable distributors: or when the employee is more friendly or unfriendly toward the
appraiser.
2. LENIENCY OR STRICTNES TENDENCY OR CONSTANT
ERRORS:
Every evaluator has his own value system, which acts as a standard against which he
makes his appraisal. Relative to the true or actual performance and individuals exhibits. Some
supervisor has a tendency to be liberal in their ratings, i.e. they consistently assign high values to
counseling purposes. The ranking tools discussed earlier are aimed at avoiding this problem.
3. SOCIAL DIFFERENTIATING:
Rating is sometimes impeded by the evaluator’s style of rating behavior. Pious has
classified raters as: “high differentiates: i.e. using all or most of the scale: or low differentiates”
i.e. using limited range of the scale.
WHY APPRAISAL TECHNIQUES PROVE FAILURE?
Performance appraisals techniques have often failed to give caused of such failures are:
1. The supervisor plays dual and conflicting role of both the judge and the helper.
d) The skills required for daily administration and employee development are in
conflict.
e) Poor communication keeps employees in the dark about what is expected of them.
5.To know the strategy , policy & process for developing performance
Appraisal at IFFCO.
From its very inception, IFFCO has been performing exceedingly well. In fact , IFFCO’s name
has assumed the hallmark of success . Over the years, it has grown in stature strength & become
the light beacon for other, in just three decades ; it has out to be an institution with immense
contribution in national progress.
It is the federation of more than 35,000 societies , most of them being village cooperatives spread
all over in 16 states & 3 union territories.
ORGANISATION STRUTURE OF IFFCO
The organization structure of IFFCO is such as to provide a high degree of collaboration among
the managerial personal. This help in attaining staff effectiveness. The structures consist of both
& staff managers but there is clear demarcation in their authorities and responsibility. Through
the structure provides unlimited power to the manager yet most of the manager believes in
benevolent leadership. This is the main reason behind the new record made by IFFCO.
The Head Office of IFFCO is situated at New Delhi. It has cooperative staff that plays a
link pin role between cooperatives office operating units of Kalol, Kandla, Phulpur and Aonla
units. There are five zones. Each zone has its own headquarter of each zone is as follows;
ZONE Headquarter
Once of the members of Board of directors is the Managing Director. The MD is the
Executive Head since he is an appointed member. The MD is responsible for carrying out all the
function of the organization.
Director Marketing
Director Finance
The Representative General Body (RGB), which is the General Body, forms the supreme
body that guides the various activities of IFFCO. The RGB consists of:
One delegate from each of the members’ societies holding share of the value of the
Rs.100 thousand and above; such delegate shall be as per the
2. Provisions of the multi-state cooperative Society Act/ rules as amend from time to time.
KALOL:
PHULPUR:
KANDLA:
The flagship of IFFCO, Aonla Unit is located in the Genetic of Uttar Pradesh in Bareilly district
about 28km Southwest on Bareilly Aonla road.
Aonla Unit, Ammonia- Urea Complex, is comprised of two phases; Aonla-I & Aonla-II.
The total capacity of Aonla Unit including both phases is 5011600 MTPA for ammonia
and 8644600 MTPA for Urea having two streams of ammonia and four streams of Urea. The
natural gas from HBJ pipeline being supplied from Bombay High is the feedstock for the plants.
Aonla I was commissioned in May 1998 and Aonla II in Dec.1996. Both Aonla I and Aonla II
units are achieving average annual capacity utilization of 116%.
IFFCO Aonla unit is one of the most efficient and quality wise as well as environment
oriented unit so that M/s KPMG Peat Mar Wick, a quality registrar has certified it as ISO: 9002
unit and M/s BVQL, London has accredited it as ISO: 14001 unit.
1. Ammonia Plant
2. Urea Plant
1.AMMONIA PLANT
There are two stream of Ammonia Plants having the capacity to produce 2×1520 MTDP
of liquid ammonia. The technology is based on holder topsoil, Denmark process with Natural
gas and Naphtha as main raw material.
2.UREA PLANT
There are four streams of urea plant having the capacity to produce 4 × 1310 MTDP of
urea fertilizer. The technology is based on snamprogetti, ltaly of ammonia striping process.
Product handling plant is composed of Urea storage known as silo and packing and
transport activities. Two Silo of 45,000 and 30,000 MT capacity have been provided to Urea
product to ensure continuous urea production even if it is not taken off due to non availability
of rail wagons or seasonal demand fluctuations.
4.STEAM AND POWER GENERATION PLANT
To meet the continuous power supply needs of the main plants; capacity power plant and
steam generation facilities have been provided. In this plant, two gas turbines each having the
capacity of 18 MW along with heat recovery steam generation unites have been provided to
cater to the plant needs of power and steam. Additionally, HRU unit of Ammonia-II add to
the steam supply of the complex.
VISION - 2010
In order to maintain the sustained pace of remarkable growth being achieved under
the MISSION-2005, the society is in the process of formulating another growth plan
‘VISION - 2010’.
Profitable business a part from investments in the fertilizer sector. In its foray in to
other sectors, the society strengthening cooperative infrastructure and the fertilizer pricing
policy environment in the country continues to be uncertain. In order to sustain growth and
ensure adequate return the member shareholders on the investment, IFFCO is exploring
opportunities for diversification into other areas of cooperative system with overall emphasis
on strengthening Rural India. Accordingly, the following main objectives have been kept in
view while formulating him “VISION 2010”.
Generation of power;
Exploration/Distribution of hydrocarbons;
Manufacture of Petrochemicals;
Compliance of legislation related to stack emission, efficient discharge, and ambient air
and water quality.
Commissioning of Ammonia plant within 36 days from the process feed cut-
into primary reformer.
Implementation of Aonla project has been taken as model for future projects by
Govt. of India.
IFFCO has bagged two prestigious National Awards - one for best project
implementation (IInd Prize) by the Ministry of Programmed Implementation,
Govt. of India and other for technical film new horizons - Aonla project (IInd
prize) by FAI.
The consumption of energy per tone of urea produced at Aonla has been record
lowest in Indian fertilizer industry.
The project by implemented with a saving of Rs. 30 crores from the original
estimate of Rs. 696 crores.
Doordarshan, Lucknow and Delhi in its National Network presented the story
of the Aonla project highlighting project completion and its others social
activities.
Development of 50 meter inside green belt around the factory to keep the
environment cleans.
National Energy Conservation Awards – 1995 (Ist prize) in the fertilizer sector
by Ministry of Power, Govt. of India.
Certificate of Merit from the NPC for best performance in the year 1993–94.
THE MARKETING DIRECTOR HAS UNDER
HIM THE FOLLOWING
State Officer
Chief Manager
Senior Manager
Manager
Deputy Manager
Assistant
STRUCTURE OF PERSONNEL DEPARTMENT
Manager (P&IR) F
Personnel Officer G1
Assistant (P&A) J
GRADES OF EMPLOYEES OF AONLA UNIT
Posts Grade
M.D. A
E.D. B
Sr.G.M. / G.M. C
Jr.G.M. / G.M. D
Sr. Manager E
Manager F
Dy.Manager F1
Sr.Officer / Sr. Engineer G
Officer / Engineer G1
Jr. Officer H1
Chief Operator / Chief Technician H2
Sr. Operator / Sr. Asstt. I
IFFCO Aonla Unit is natural gas based fertilizer plant set up on Hazeera – Bajpur –
Jagdishpur (HBJ) Pipeline is running through four States and has become very old
there by posing a threat for the IFFCO Aonla Unit.
The IFFCO Phulpur Unit is a non-gas based plant running on Naphtha and Coal. The
problem faced by it is that the cost of Naphtha is very high thus, increasing the cost
of production.
The IFFCO Aonla unit is a subsidized oration but the Government of India is trying
to finish this subsidy as soon as possible.
The Aonla Unit is also facing a problem of shortage of gas; therefore, the cost of
production is growing higher.
SOME FEATURES OF IFFCO AONLA UNIT
In keeping pace with changing time, management information system has been given due status
at Aonla Unit. The unit has a campus wide computer network using client-server technology.
Fiber Optic Cable of about 7 km length runs throughout the and forms the nerve system of
network. All networking components like state of art switches.
And IBM has provided hubs. The network comprises of 200 No. of clients and 5 No. of servers.
Most of the clients are Pentium and Pentium MMX Computers. IBM Rs.6,000 is the main server
having AIX and Oracle 8.0 on it. Rest is Windows NT and Netware servers. All functional areas
of the Unit have been computerized. The network is connected to all Unit, Head Office and
Marketing Offices via satellite through NICNET. Lotus Notes 4.5 on Windows NT facilitates E-
mail within and outside the country.
Aonla Unit own website has been placed on internet so as to enable others to know about the
success story of Aonla Unit.
Environment Management
IFFCO understands its responsibility towards environment; therefore, to maintain the ecological
balance, Zero Effluent Technology has been selected for its plants. The effluent from various
plants undergoes expensive treatment and collected in lagoons from where it is used for irrigation
of the green belt. A large 80 meters wide green belt has been created around the plant. Some of
the important environment management facilities provided is degusting system disc-oil separator,
hydrolyser, on-chromate cooling water treatment program and effluent treatment plant. The air
quality is also monitored continuously.
The environment parameters that are monitored are well below the MINAS and other pollution
standards. The logons area has become natural habitat for the migratory birds during winter
season and excels any picnic resort.
Community Development
IFFCO being an institution is committed to work for the improvement of socio economic
conditions of rural population around the plant. Aonla Unit has adopted several village
development schemes. Hand pumps, road construction, schools building other amenities have
been provided in the surrounding villages. Medical camps, free distribution of medicines, police
and diphtheria vaccines, family planning and social marketing are the few activities undertaken
in these villages. Scuba Ladies Club of township also plays active part in social welfare by
running an education center for the education poor children.
Employee development leads to the organizational development. IFFCO has grasped this
fundamental truth. A fully functional Training and Development Section has been created to
provide learning avenues to the employees. Most of the employees are recruited as trainees and
then required to undergo extensive off-the job and on-the job training in various disciplines.
Other, managerial and development training is also arranged in house as well as at the other
prestigious institution. The developmental activities do not end with employees but extended to
the families also.
Safety and fire prevention bring the primary factors of well being of an organization. Therefore a
well equipped fire and safely section has been established in addition to various in built safely
features of the plants and their technology. Fire and safely section has provided with
sophisticated and modern facilities like fighting tenders, safely belts, air breathing apparatus, etc.
To inculcate safely habit in the employee, various safely seminars, training and competitions are
organized from time to time. A detailed on site emergency plan has been preparedness to meet
any eventuality.
Right from beginning, IFFCO has been sparing on efforts to inform and educate the farmers
through its dedicated field at team at the grassroots level. Its need-based educational and
promotional programmers like crop demonstrations. Field days, farmer’s meetings seed
multiplication, village adoption, crop seminars and special campaigns are providing to be
effective in transfer of technology. During the year, IFFCO has organized several farmers’
meetings field days, crop seminars and laid two-plot and block demonstrations for the benefit of
farmers. Special projects on different aspects of hitch agriculture such drip irrigation, bio-
pesticides, bio-fertilizers use of plastics in agriculture implements; watershed management,
wasteland development, micro irrigation etc. have also been launched.
IFFCO has introduced modern decision support systems to improve and support the management
at the head office, plants, marketing offices and field offices. A number of software applications
have been developed for enlarging the managerial control and improving operational efficiency.
It has been done through a well-knit computers network linked through NICNET satellite
communication. Local Area Network (LAN) has also been introduced at all
The society undertakes development of model villages through village adoption programmer.
Many of the 465 villages adopted are economically backward. Development of dry land
farming, reclamation of problems soils, production of quality seeds and increasing rice
productivity in potential areas and developing tribal and backward belts also being
undertaken.
OBSERVATION
AND
ANALYSIS
QUES NO.1 Is there any procedure for appraisal in your
organization?
4%
yes
no
96%
INTERPRETATION:
96% of the employees agreed with the fact that there is a procedure for appraisal in IFFCO rest
4% were not agree.
QUES NO.2 If yes, which method is used?
16%
confidential report
force distribution
34% method
INTERPRETATION:
50% employees reported that confidential report method is used, whereas 34% employees
reported about use of checklist method and force distribution method is reported by remaining
16% employees.
QUES NO.3 Have you undergone performance appraisal?
INTERPRETATION:
80% Employees have undergone appraisal process and 20% employees have not undergone
appraisal.
QUES NO.4 If yes, how do you feel?
INTERPRETATION:
Maximum no of employees that is 60% feel good after appraisal process, 25% did not give
positive response while rest 15% did not give any opinion on it.
QUES NO.5 Who is your authorized appraiser?
INTERPRETATION:
50%of the employes have undergone appraisal process under their immediate boss,40% under
personnel manager and rest 10% by management group.
QUES NO.6 What is the interval for appraisal process?
INTERPRETATION:
50% of the employees have undergone appraiasal process of 1 year,35% employee undergone
for 6 months and rest 15% undergone for 3 months.
QUES NO.7 Are you properly communicated before appraisal?
INTERPRETATION:
70% of the employees are properly communicated before appraisal rest 30% are not
communicated before appraisal.
QUES NO.8 Does it cover all aspect of working of your department?
INTERPRETATION:
Half of employees believe that it cover quite aspect of working of the department and out of
rest 50% employees 25% employee believe that it cover all aspect of working of department
while 15% believe that there is no such type of consideration and 10% believes that few aspects
are considered.
QUES NO.9 It is real sector to judge employee performance?
INTERPRETATION:
About 35% of the employees believe that definitely it is real sector to judge employee
performance but 25% employees totally contradict the statement rest 15% employees believe
probably and might or might not be equally.
QUES NO.10 This approach makes the interrelated task
easily upto what percentage?
INTERPRETATION:
10 employees believe that it makes the interrelated task easily upto 40%, another 10 employees
believe it upto 60%, whereas next 10 employees believe it upto 80%, and remaining 20
employees believe upto 100%.
QUES NO.11 Do you think it be a biased approach?
INTERPRETATION:
30% employees believe that it is definitely a bias approach, 20% believe that probably and very
likely it is a bias approach equally rest 15% believe definitely and might or might not equally.
QUES NO.12 Are you satisfied by the way & appraisal method
which was applied on you(satisfaction in%)?
INTERPRETATION:
Maximum employees that is 60% were satisfied with the way and appraisal method which was
applied on them rest 40% were not satisfied.
QUES NO. 13 Are the appraisal result discussed with you?
INTERPRETATION:
80% Employees reported that appraisal result is discussed with them rest 20% denied.
QUES NO.14 Do you feel any problem in appraisal system of
your organization?
INTERPRETATION
Maximum Employees that is 60% feel problem in appraisal system in IFFCO rest 40% do not
have any problem with this.
In Hypothesis I assume that-----
IFFCO done many complementary works for the development of their employees such
as
IFFCO time to time organized many seminars and programs, which are
beneficial for both subordinate & employees.
IFFCO time to time go for visit to various agricultural institute & research
farms with their farmer.
In June 4th 2003 IFFCO Launched HRMS package with touches almost all
aspect of employee related activities.
Almost every employee of IFFCO satisfied with his or her work and IFFCO
strategies and policies.
FINDING
After serving the organization, I observed that the performance appraisal system at
IFFCO, used the self appraisal form for employees of grades I and below.
Almost ¾ the of the employees were satisfied by the appraisal system existing in the
organization.
Immediate boss was their authorized and time interval for appraisal process was
annually. Only 63% of the employees told that they were properly communicated
before appraisal, which is a negative factor for them, that should be improved. 80% of
their interrelated task becomes easy due to performance appraisal system.
50% employees interpreted that the appraising result were not discussed with them due
to which there is hindrance created in improving themselves.
Problem regarding this system was that transparency should be maintained. And 80%
of the employees were satisfied by the appraisal system and also by the appraisal
method, which was applied on them.
SUGGESTIONS
The techniques being used are mutual goat setting critical incidents and are less
quantitative in nature. Superior stimulates employee to analyze himself and got
down objectives in line with job recruitment, with help and council of the
superior. So they have to shift towards a better system i.e. towards
performance management.
Remarks should not be given on the relationship between the employee and his
superior that is biasness should not be there.
Sometime respondent were found to be inactive. They did not take it seriously.
Close supervision to check the correctness of responses was not possible due to
limited access to plant and working staff.
Certain confidential matters were not disclosing which might have made the
findings as little of the mark and increase the error variances.
CONCLUSION
IFFCO should give the responsibility of all promotional aspect to the staff separately to have
better control. IFFCO activating the many promotional opportunities to create the interest to
motivate the employees.
Name Age
Gender Department
a. 40% b. 60%
c. 80% d. 100%
e. none
a. Definitely b. probably
e. Definitely not
12. Are you satisfied by the way & appraisal method which was applied on
you (satisfaction in %)
YES/NO
YES/NO
BIBLIOGRAPHY
www.iffco.nic.in