HR Records

Khan Sarfaraz Ali∗

Human resource records may be defined as those papers and documents, which are required to be
originated in connection with employment. It includes personal employee records, training
records, attendance records, records of promotion and transfer etc.

Purposes of HR Records

1. To store information about employees and events connected with them and to give
immediate, reliable, objective and up-to-date picture of each employee;
2. To provide statistical information which will form a basis for policy decisions and will
help to measure the success of the HR policies;
3. To request, authorize and assist action to implement managerial decisions affecting the
status, wage or other conditions of work for the employee.

Essentials in HR Record Keeping

The human resource records should: serve specific needs, have specific objectives and purposes,
be kept to a minimum with respect to number, scope and content, be designed for least expensive
handling, be up to-date, be related directly to tabulations and reports, be available when needed,
and be considered valuable by supervisors and line management.

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Associate management Counselor, Bangladesh Institute of management (BIM)
01817528067 / sarfarazbim@gmail.com