UNIVERSITY OF THE PHILIPPINES

OPEN UNIVERSITY

BIDS AND AWARDS COMMITTEE

INVITATION TO BID
Provision of Security Services for UPOU Headquarters
In accordance with the Government of the Philippines (GOP) General
Appropriations Act of 2016, the UP Open University (UPOU) through the Bids and Awards
Committee (UPOU-BAC) intends to apply the sum of Three Million Seven Hundred
Thirteen Thousand Pesos (PhP 3,713,000.00) only, this being the Approved Budget for the
Contract (ABC), for the project Provision of Security Services for UPOU Headquarters
(ITB Reference No. 16-06-004). Bids received in excess of the ABC shall be automatically
rejected at bid opening.
UPOU now invites bids for the project Provision of Security Services for UPOU
Headquarters. The contract period shall be for one year starting from the issuance of the
Notice to Proceed. Bidders should have completed, within five years from the date of
submission and receipt of bids, a contract similar to the project and equivalent to fifty
percent (50%) of the approved budget for this contact. The description of an eligible bidder
is contained in the Bidding Documents, particularly in Section II. Instructions to Bidders.
Bidding will be conducted through an open competitive bidding procedure using a
non-discretionary pass/fail criterion as specified in the Implementing Rules and
Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the Government
Procurement Reform Act. Bidding is restricted to Filipino citizens/sole proprietorships,
partnerships, or organizations with at least sixty percent (60%) interest or outstanding
capital stock belonging to citizens of the Philippines, and to citizens or organizations of a
country the laws or regulations of which grant similar rights or privileges to Filipino citizens
pursuant to RA 5183 and subject to Commonwealth Act 138.
A complete set of bidding documents may be purchased from the address below and
upon payment of a nonrefundable fee for the bidding documents in the amount of Four
Thousand Pesos (P4,000.00) only. It may also be downloaded from the website of the
Philippine Government Electronic Procurement System (PhilGEPS) provided that bidders
shall pay the nonrefundable fee for the bidding documents not later than the submission of
their bids.
UPOU will hold a Pre-Bid Conference on 28 June 2016, 3:00 PM at the UPOU
Multimedia Center Theater, Diliman Office, National Computer Center, (NCC), C.P. Garcia
Ave., UP Diliman, Quezon City, which shall be open to all interested parties. Only those
who have purchased the bidding documents shall be allowed to attend and participate in the
pre-bid conference.

Bids must be delivered to the address below. All Bids must be accompanied by a bid
security in the form and in the amount stated in ITB Clause 18.
Bid opening shall be on 12 July 2016, 1:30 PM at the UPOU Headquarters, Los
Baos, Laguna. Bids will be opened in the presence of the bidders representatives who
choose to attend at the address below. Late bids shall not be accepted.
UPOU reserves the right to accept or reject any bid, to annul the bidding process, and
to reject all bids at any time prior to contract award, without thereby incurring any liability
to the affected bidder or bidders.
Interested bidders may obtain further information from the BAC Secretariat, Supply
and Property Management Office (SPMO), UPOU Headquarters, Los Baos, Laguna and
inspect the bidding documents from 8:00 AM to 5:00 PM Monday to Friday.
Contact information:
MS. PURA SV. AMOLOZA
Bids and Awards Committee Secretariat
Supply and Property Management Office (SPMO)
UPOU Headquarters, Los Baos, Laguna
Telephone No.: (049) 536-6001-06 local 210
Telefax No.: (049) 536-5991
bac@upou.edu.ph

(SGD) Prof. PATRICIA B. ARINTO

Chair