AWANG SENIK & A.P.

MARIMUTHU MULTIMEDIA DESIGNS

Sdn. Bhd. (A)
No. 137A, Wisma Ulam Pegaga (B)
Jalan Ulam Raja
55310 Kuala Lumpur
Tel: 03-89286554
Fax: 89296555
Ref. no.: SW/010 (C)
7 May 2002 (D)
Ms. Salina Bt. Salihin (E)
No 23 Jalan 7
Kampung Jeram Ulu Dalam Tambahan
46350 Kajang
Selangor Darul Ehsan
Dear Ms Salina (F)
INVITATION TO INTERVIEW (G)
We are happy to inform you that your application for the post of Account Executive has been
received and is now under consideration. We therefore would like you to come in for an
interview. (H)
The interview will be held at our main office, the address is given above, at 10 a.m. on the 3 rd
of April 2002. We would appreciate it if you could bring with you your certificates and
transcripts for verification. (I)
Please response to this letter if only you could not attend the interview that has been
scheduled. (J)
We look forward to seeing you and thank you for your interest. (K)
Yours sincerely (L)

Suraya Wong (M)

Personnel (N)

Business Letters
Types of business letters
Main business letter
Letter of Enquiry Asking for Information
Sales Letters
Apology Letter
Collection Letters
Condolence Letters
Congratulation Letters
Recommendation Letter
Cover Letter
Resum
Rejection Letter
Questionnaire Form
To write a business letter, follow the steps below:
-

Decide on the purpose of the letter. For example, you may request information about a
national park, complain about service at a restaurant or suggest a change at your school.
Decide who should receive the letter.

A note about format and font

When writing business letters, you must pay special attention to the format and font used. The
most common layout of a business letter is known as block format.
Using this format, the entire letter is left justified and single spaced expect for a double space
between paragraphs. There is modified block format and semi block format.

1. Block Format
Your name:
Your Address: (Not needed if the letter is printed on paper with the company letterhead already
on it):
Tel:
Fax:
E-mail:
Date (Day, Month, Year)
Mr/Mrs/Ms/Dr. Full name of recipient.
Title/Position of Recipient.
Company Name
Address
Dear Ms/Mrs/Mr. Last Name:
Subject: Title of Subject
Body Paragraph 1

.
Body Paragraph 2 ..

Body paragraph 3 ..

Body Paragraph 4...

Closing: (Yours sincerely)

Signature
Your name
Your title

2. Modified Block Format

Your name:
Your Address:
Tel:
Fax:
E-mail:
Date (Day, Month, Year)
Mr/Mrs/Ms/Dr. Full name of recipient.
Title/Position of Recipient.
Company Name
Address
Dear Ms/Mrs/Mr. Last Name:
Subject: Title of Subject
Body Paragraph 1

.
Body Paragraph 2 ..

Body paragraph 3 ..

Body Paragraph 4...

Yours sincerely,
Signature
Your name
Your title

3. Semi Block Format

Your name:
Your Address:
Tel:
Fax:
E-mail:
Date (Day, Month, Year)
Mr/Mrs/Ms/Dr. Full name of recipient.
Title/Position of Recipient.
Company Name
Address
Dear Ms/Mrs/Mr. Last Name:
Subject: Title of Subject
Body Paragraph 1 .

.
Body Paragraph 2

Body paragraph 3

Body Paragraph 4

Yours sincerely,
Signature
Your name
Your title