Renewal Working Group Files

Kiecker Maj BH@RCSU Northwest@Winnipeg From: kiecker Maj BH@RCSU Northwest@Winnipeg Sent January-14-14 9:14 AM To: Francis LCol RT@VCDS 0 Cats & JCR@Ottawa-Hull Subject: Renewal Tracking: Recipient Delivery Read Francis LCol RT@VCDS D Cuts & Delivered: 14/01/2014 9:14 AM Read: 16/01/2014 455 PM JcR@OKaWa-Hull Sir | recommend that we reestablish our weekly telecon schedule and have a quick call when you have a minute to get back in syne. Ofer in charge Any Taint Skier En Cage Oe Eninoment Oe rmee Rania Cacet Suncor Unt lorhwes | Unte regina ge scuten aux Cadets (Nerds) ‘atonal Detence |Gelensenebonale ro ox toa Sin Fores | GP 17600 uve Fores ‘enpeg iB Rad 348 Bae eee ‘Fdepnone | eeprone 1060325000 6211 acum | Teeconeu 1-277-287-0306, [Goverment of Canosa | Gowvemement cu Canada ‘A0432629_1-A-2014.00886--0001Kiecker Maj BH@RCSU Northwest@Winnipeg From: Kiecker Maj BH@RCSU Northwest@Winnipeg Sent January-28-14 9:27 AM Himbeault Lt(N) L@VCDS D Cats & JCR@Ottawa-Hull RE: Confirmation of Membership on Risk Matrix WG for Renewal Recipient Delivery Read Himbeault XN) L@VCDS D Cats & Delivered: 28/01/2014 9:27 AM Read: 28/01/2014 9.28 AM 2R@OHaWa-Hull, Luder, | would appreciate it if you can set up the access of the members of the WG. Maer (Offee In Charge Amy Tang ‘toe Ea Charge Do ‘Enainement Oe fare Regional Cadet Cappo Unt (othe | Unt epiorae ce suse aux Cases ‘atonal tance Dateneenatonae Po ox 17000 Sen Forces CP 17000 Suce Feces nag i Ra0 8 Bruce Recharges acca ‘Tepnone | Telephone 204.033.2500 ext 211 Fact |Tetopitut 277-287-0506, Sovernmet Canada| Gauvernaret su Canad From: Himbeault L(N) L@VCDS D Cats & 1CREOttaWa-Hul Sent: Tuesday, 14, January, 2014 08:40 AM To: Kiecker Ma) BHERCSU Northwest@Winipeg Subject: RE: Confirmation of Membership on Risk Matrix WG for Renewal Good day Sir, Happy New Yearl Let me know when you want your WG members to have access to the workspace. | will require there CCO NevExtranet account info to get them set up. ‘To make things easier, I can contact them directly. Please advise. If you have any questions, please do not hesitate. Ludger Ludger Himbeault Lt(N) / Lev Renewal Coordinator (D Cats 7-3) Coordonnateur renouvellement (D Cad 7-3) 613-947-6106 Fax/Téléc 613-996-1618 Mobile 613-863-4465 Ludger Himbeaul @forces ge.ca | Renewal. Cadets JCR@forces.gc.ca 1 ‘A0432630_1-A.2014.00886--0002De: Francis [Go RT@VEDS D Cats & Ir@otawa-Hull Envoyé : vendred, 13, d6oembre, 2013 16:52 PM aA: Bonnar Capt JH@RCSU(C)@Borden; Dech WO IR@3 CRPG@Borden; Malczynski Capt IE@RCSU (Pacfic)@Esquimalt; Cameron Liv JWPQURSC-EST@St-Jean; Waker Capt KD@RCSU Northwest Winnipeg; MacDonald Capt SEMGRCSU (Atlantic) A ‘Tro@Shearwater; Montmarquette Capt JSE@URSC-ESTASt-ean ce: iecker Maj BH@RCSU NorthwesteWiniped; Himbeault Lt(N) LOVCDS D Cats & CR@OKawa-Hull Objet Confirmation of Membership on Risk Matrix WG for Renewal Hello everyone, 1. This email is provided to confirm which staff have been selected to be members of the Renewal working group (WG) that deals with Objective 1.3 — Develop a Risk Strategy/Matrix. The members are as follows. a, OPI-LCol Francis - D Cats & JCR - D Cats & JCR7 b. OPI Maj Kiecker - RCSU(NW) - RC Army Trg Ops O c. —_ Renewal Team POC - Li(N) Himbeault - D Cats & JCR - D Cats & JCR 7-3 d. Member - Capt Bonnar - RCSU(C) - RCIS Trg Member - WO Dech - 3 CRPG - JCRI {Member - Capt Malazynski -RCSU(P) - S03 Pers g. Member - LN) Cameron - RCSU(E) - ACO Sea A. Member - apt Walker - RCSU(NW) - Asst PAO. |, Member - Capt MacDonald - RESU(A) - SO Air Summer Trg i) Member - Capt Montmarquette - RCSU(E) - Trg Coord 2. Congratulations and welcome aboard! 3. Atthis stage, as we head into the holidays, | just want to cover a couple of things briefly a. Please confirm you are stil in a position to participate and confirm that your supervisor and CO stil ‘concur with your involvement. Please let me know this information ASAP before or shortly ater the holiday break. b. _InJan 14 we will provide some orientation information and update you on what Maj Kiecker and | have done up to this point. The bulk of the group's work will occur over late Jan, Feb, Mar and Apr 14 c. __ Wewiill be working off a SharePoint site on the internet, so we will be setting you up on that in Jan 14. There you'll have access to information on Renewal and our specific objective/WG on risk matrix. hitos://portal.cadets.ac.cal is the site with Renewal information. You can access it using a CCONet account or create your own account to enter. d.— Wellltalk about risk management training in Jan 14. For now Il mention that there is a short 2 to 3 hour online course available for free on DNOLeamn/AFILLE called Into to Risk Management, itis worth doing to understand risk management within DND and to give us a common understanding and terminology in discussions. htto//afile- glaifa mil,ca/Saba/Web/Main/goto/GuestOtferingDetails offerinald=dowbt000000000002069 e Finally, OND has a pretty good up-to-date web page containing some information on risk management that is worth looking over. http. //vcds.mil.ca/sites/intranet-eng.aspx7page=4431 4. Other than that and awaiting confirmation of your participation, at this stage it's about sitting tight until after the holidays when we can bring you on board with more information. Best wishes for a happy and safe holiday season Russell T. Francis Lieutenant-Colonel | ieutenant-colonel Cats & JGR 7 Cats & JCR Renewal | D Cad & RIC 7 Renouy Cad et RIC Directorate Cadets and Junior Canadian Rangers | Direction - Cadets et Rangers junior canadiens Chief Reserves and Cadets | Chef - Réserves et Cadets National Defence | Défense nationale Ottawa, Canada K1A 0K2 russell francis@forces.ac.ca ‘A0432630_2-A.2014.00886--0003‘Telephone | Téléphone 613-995-4813 / Facsimile | Télécopieur 613-996-1618 Government of Canada | Gouvernement du Canada ‘A0432630_3-A.2014.00886--0004Kiecker Maj BH@RCSU Northwest@Winnipeg From: Kiecker Maj BH@RCSU Northwest@Winnipeg Sent: February-05-14 3:16 PM To: Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hulll Subje Initiating Directive Tracking: Recipient Read Francis LCol RT@VCDS 0 Colts & JCR@Ottawa-Hull Read: 06/02/2014 3:16 PMA Russ, Attached is the first cut atthe ID. We will need to speak about what we want for: para 3- scope activities para 6 - assumptions para 8 - constraints para 11 - budget #s Distr List | have taken the tasks and dates for the work breakdown schedule from what you sent on Sunday. I have also taken the key messages from the Key Messages doc in the shared workspace We will need to get some translation done and someone to check that what | pasted from the French docs is correct and flow gramatically, Talk to you in the morning, Initiating Directive = Risk Ma, inte Recs Wape Otce In Charge Amy Trani Shree: En change De Enrlnement De Pmbe Repona Csdat Suggor Unt (lotrwes | Une regional ge scuten aux Casets Nord-oest Natonl Geterce | Detese natal PO bon t7oso sin roves CP 17000 Sue Forces ‘tinea Ras 348 setackeeorces aca aphoe | Yetephone 24-093.2500 ext 6211 Facsmie|Teecoper 977-267-0398 Government of Caneda | Gouvernement dy Canes ‘0432631_1-A.2014.00886--0005J Netonat Defence Défense nationale National Defence Heacquarters Quarter général de a Défense nationale Ottawe, Ontario Ottawa, (Ontario) Kia 0K Kia 0K 1085-17 (OIC Army Trg RCSU (NW) 2 Feb 14 Distribution List INITIATING DIRECTIVE ~ RISK MATRIX 1.3 References: A. 1000-3 (D Cats & JCR) VCDS Guidance for Renewal of the CF Funded Youth Program dated 15 Mar 13 B. Renewal of the Cadet and Junior Canadian Ranger Programs C. Managing Renewal of the Cadet and Junior Canadian Ranger Program D. Communicating Renewal of the Cadet and Junior Canadian Ranger Program 1. Background. Reference A outlines the guidance for renewal of the Cadet and ICR Programs and defines six goals and ten end states to realize. Reference B further outlines the 20 objectives associated to the goals and end states. One of the objectives of renewal is to identify and implement a minimum acceptable risk level which ensures that the conduct of Cadet and JCR Programs is safe, legal, and the activities are challenging and fun. The DND/CAF Integrated Risk Management Policy outlines a framework to identify, assess and prioritize, respond, monitor and evaluate key risks. Implementation of risk management within Cadet and JCR Programs needs to develop to the largest extent possible. This objective will contribute greatly to five of the stated end states as follows: Canad 1085-17 (OIC Army Trg RCSU (NW)) 2 feb 14 Liste de distribution DIRECTIVE DE MISE EN GUVRE ~ GESTION DU RISQUE 1.3 férences : A. 1000-3 (D Cad & RIC) Directive du VCEMD sur le renouvellement du Programme jeunesse subventionné des FC du 15 mars 2013 B, Renouvellement des programmes de cadet cet des rangers juniors canadiens C. Gestion du renouvellement des programmes des cadets et des rangers juni canadiens (Anglais seulement) D. Communication du renouvellement des programmes des cadets et des rangers juniors canadiens (RIC) 1. Contexte. Le document de référence A présente les lignes directrices pour le renouvellement des Programmes des cadets et des RIC, de méme que les six objectifs et les dix états finaux & atteindre. Quant au document de référence B, on y précise les 20 objectifs associés aux buts et aux états finaux. Un des objectif’s du renouvellement consiste a déterminer et mettre en oeuvre un niveau de risque minimum acceptable qui garantisse que I’exécution des programmes des cadets et des RIC est sécuritaire, légitime, et que les activités sont stimulantes et amusantes. La Politique de gestion tégrée des risques du MDN et des FAC décrit un cadre permettant de cerner, évaluer, de mettre en ordre de priorité, analyser les principaux risques et intervenir, La mise en oeuvre de la gestion des risques au sein des programmes des cadets et des RIC doit se développer autant ‘A0432631_2-A.2014.00886--0006Delivers on the five key principals; b. Develops youth through a safe, challenging, and evolutionary curriculum; c. Has a full complement of effective part-time CAF members at each corps, squadron, and patrol; d._Is effective and efficient in the delivery of the Cadet and JCR Programs which strive to focus at least 50 percent of program expenditures in direct support of corps, squadrons, and patrols; and e. Is free of redundancy, unnecessary bureaucracy, and obstacles. 2. Aim. To provide direction on the conduct of risk management. 3. Scope. The scope of this initiative includes: a, finsert activities}, b. {insert activities }; and ©. {insert activities, ete }, 4, Intent. Senior program leadership will strengthen communication, monitoring, and feedback regarding the appropriateness and completeness of identified risks, tolerance 28 que possible. Le présent objectif contribuera grandement & l'état final cing comme suit: a. Respecte les cing principes clés, b. Assure le développement des Jeunes griice & un programme sécuritaire, stimulant et évolutif; c. Compte un effectif complet de membres actifs des FAC & temps partiel pour chaque corps, escadron et patrouille; d. Est efficace et efficient en ce qui conceme la prestation des programmes des cadets et des RIC et s’efforcent de consacrer au moins 50 pour cent des dépenses des programmes a l'appui direct des corps, escadrons et patrouilles; et st exempt de redondances, de bureaucratic inutile et d’ obstacles qui entravent le rendement. 2. Objectif. Fournir des lignes directrices pour gestion du risque. 3, Portée. La portée de cette initiative comprend les éléments suivants : a. fajouter les activités); b. fajouter les activités}; ©. fajouter les activités, etc.}. 4. Intention. La haute direction des programmes renforcera la communication, la surveillance et la rétroaction concemant la pertinence et I’exhaustivité des risques ‘A0432631_3-A.2014.00886--0007levels and risk responses. This will facilitate the decision making process by ensuring that responsibility and accountability are devolved to the lowest level. 6. Assumptions. The following strategic assumptions will guide work on this initiative: a. {insert assumption #1}; b. _finsert assumption #2}; and insert assumption #3, etc} 6. Management. Reference C provides clarifying details on execution of the Renewal Plan, managing resources, change ‘management, and project management and is intended for both cross-functional working groups (WG) and individual staff. 7. Tasks. The following tasks (detailed at reference C) are to be conducted by the designated OPI with support from the remaining action addressees: a. understand the scope of work and deliverables; b, manage risk; c. select members for a working group or assign work to staff; 4, develop a work breakdown structure (WBS) and work schedule; e. determine what additional resources will be required to 3/8 désignés, des niveaux de tolérance et des interventions. Cela facilitera le processus décisionnel en faisant en sorte que les responsabilités sont imputées au niveau le plus bas. 5 5. Hypothéses. Les hypothéses stratégiques suivantes orienteront la mise en ceuvre de Initiative : a. fajouter l'hypothese n? 1}; b. fajouter l'hypothese n? 2}; © fajouter I'hypothese n? 3, ete.) 6. Gestion. Le document de référence C renferme des précisions quant a l’exécution du plan de renouvellement et a la gestion des ressources, du changement et des projets, et ill est destiné A la fois aux groupes de travail (GT) interfonctionnels et 4 chacun des membres du personnel. 7, Taches, Les téches suivantes (décrites dans le document de référence C) devront étre accomplies par le BPR désigné et leur exécution sera soutenue par les destinataires indiqués a. comprendre la portée des travaux et des réalisations attendues; b. gérer les risques; c. _sélectionner les membres d’un groupe de travail ou assigner les tiches aux membres du personnel; d. laborer une Structure de répartition du travail (SRT) et le calendrier des travaux; fe. déterminer les ressources supplémentaires qui seront /A0432631_4-A.2014.00886--0008support their work; £. develop and manage a budget; communicate with stakeholders; h. plan and manage quality for project execution, program management, and business processes; report on scope, cost, WBS and schedule; J. maintain an issues log so that issues are raised, investigated and resolved quickly and effectively; k, maintain a list of knowledge Jeamed, project successes and project failures to assist with close outs and re-alignment of the Renewal Plan; 1. develop an Initiating Directive; and m, finish work and close the objective. 8. Constraints. The following strategic constraints will guide work on this initiative: a, finsert constraint 1}; b. _finsert constraint 2}; ©. finsert constraint 3, etc}; 9, Work Breakdown Structure / 4/8 requises afin de soutenir les travaux; f _préparer et gérer un budget; g& communiquer avec les intervenants; h. planifier et gérer la qualité @exécution du projet, la gestion du programme et les processus administratifs, i, rendre compte de la portée, du coiit, de la SRT et du calendrie j._ tenir un registre des questions de maniére a soulever les enjeux, & mener des enquétes connexes et & régler les problémes rapidement et efficacement; k. tenir jour une liste des connaissances acquises, des projets fructueux et des échees dans le but d’aider & clore des projets et & remanier le plan de renouvellement; |, rédiger une directive de mise en ceuvre; m. achever les travaux et reconnaitre Patteinte de l’objectif. 8. Contraintes. Les contraintes stratégiques suivantes orienteront la mise en ceuvre de initiative a. {ajouter la contrainte n° 1}; b. fajouter la contrainte n? 2}; c.fajouter la contrainte n? 3, ete} 9. Structure de répartition du travail/ ‘A0432631_5-A.2014.00886--0009Schedule / Timings. Work on this initiative will be completed in the following stages, as follows: a. Stage One. Working Group Stand Up. NLT | Mar 14; b. Stage Two. Risk Identification, NLT 31 Mar 14; c. Stage Three. Risk Assessment/Priority. NLT 31 Mar 14; d. Stage Four. Risk Response. NLT 31 Jul 14; e. Stage Five, Implementation Plan. NLT31 Aug 14, f, Stage Six. Close Out Phase. NLT 1 Oct 14. 10. Quput. The output(s) of the work related to this initiative will be a Risk Matrix/Strategy. 11. Budget. The following budget has been assigned to this initiative: a. Fiscal Year 13/14 a @ Military Pay: SXXK; and Operations and Maintenance: SXXK; and b. Fiscal Year 14/15; a @ Military Pay: SXXK; Operations and Maintenance: SXXK. 5/8 calend: présent étapes 10. des tra les sui HW attribué a la présente initiative a. irier/échéances. Les travaux liés & la te initiative seront exécutés selon les suivantes : a. Etape un. /Ajouwer les détails de Ja SRT. Au plus tard le (APTL) fajouter la date : J MM AA}; b. Etape deux. {Ajouter les détails de la SRT}. APTL fajouter la date JIMM AA}; c. Etape trois. (Ajouter les détails de la SRT}. APTL fajouter la date JJ MM AA}; a Etape quatre. {Ajouter les détails de la SRT}. APTL fajouter la date : JJ MM AA}. Extrants. Le ou les extrants découlant wvaurx ligs & la présente initiative seront ants ant a été Budget. Le budget Exercice financiére 2013-2014 a @ solde militaire : XX k$; fonctionnement et entretien : XY kS; Exercice financiére 2014-2015 : (1) solde militaire : 12° kS; (2) fonetionnement et entretien : XX kS. ‘A0432631_6-A.2014.00886--001012. Security & disclosure of information. The work on this initiative is to be conducted in an UNCLAS environment. ‘Notwithstanding, information which is related to pre-decisional senior leadership options will be handled on a need to know basis. 13, Key Messages. The following key messages have been developed to support overall renewal communications (detailed at reference D) and more specifically for this objective: a, The Government of Canada is reaffirming its commitment to the Cadet and JCR Programs. Federal Support to the programs will be maintained at current levels; b. The Department of National Defence (DND) and the Canadian Armed Forces (CAF) will improve delivery of these programs by identifying savings in overhead and administration costs and by reinvesting those resources in the community-level programs; ¢. DNDICAF will aim to grow the program participation levels so that more young Canadians can benefit from the enriching experience the programs have to offer; d. DND/CAF will enhance its partnership with the Cadet Leagues, other governmental departments, non-governmental organizations, and the private sector to bolster support for the 6/8. 12, Sécurité et communication information. Les travaux liés a la présente initiative seront effectués dans un environnement SANS CLASSIFICATION. Par ailleurs, l'information lige aux options présentées aux hauts dirigeants avant q prennent une décision doit étre traitée suivant le principe d'accés sélectif. 13, Messages clés. Les messages clés suivants ont été rédigés dans le but de soutenir l'ensemble des communications portant sur le renouvellement (plus de détails dans le document de référence D) et plus particuliérement lobjectif : a. fmessage clé n° 1}; b. {message clé n? 2}; c. {message clé n? 3}; d. {message clé n? 4}; ‘A0432631_7-A-2014.00886--0011programs and ensure their success; and e. DNDICAF will improve governance of the programs and, in the process, enhance the voice of Cadet and JCR participants and their parents play in governance. 14, Points of Contact (POC). Questions or concems on the work associated with this initiative may be directed to: a, OPI: LCol R. Francis, D Cats & JCR7, russell, francis@forces. gc.ca, 613-995-4813 b, Asst OPI: Maj B. Kiecker, OIC Amy Trg, RCSU (NW), bruce.kiecker@forces.sc.ca, 204- 833-2500 ext 6211; and ec. Renewal Team POC: Lt(N) L. Himbeault, D Cats & JCR 7-3, ludger himbeault@iforces.ge.ca, 613-947-6106. e. {message clé r? 5}. 14, Points de contact (POC). Les questions ou préoccupations relatives aux travaux associés & la présente initiative peuvent étre adressées & a, BPR: Icol R. Francis, D Cad & RIC7, russell francis@forces.gc.ca, 613- 995-4813 ; BPR Adjoint: Maj B. Kiecker, Officier En Charge De lEntrainement De Armée, URSC (NO), bruce.kiecker@forces.ge.ca, 204-833-2500 ext 6211; et c. POC de équipe du renouvellement : Lt L, Himbeault, D Cad & RIC 7-3, ludger-himbeault@forces.ge.ca, 613-947-6106. Le Directeur ~ Cadets et Rangers juniors canadiens, Colonel C.R. Namiesniowski Director Cadets and Junior Canadian Rangers Distribution List Action Working Group ~ XX OPI 78 Liste de distribution Action BPR ~ Groupe de travail - XX ‘A0432631_8-A.2014.00886--0012Renewal Steering Committee Information CO RCSU(Atlantic) CO RCSU(Eastern) CO RCSU (Central) CO RCSU (North West) CO RCSU (Pacific) CO1CRPG CO 2CRPG CO3CRPG CO4CRPG COS CRPG D/D Cats & JCR D Cats & JCR 2 D Cats & JCR 4 D Cats & ICR 6 D Cats & JCR7 Comd RCN Comd CA Comd RCAF Reg Comd Atlantic Reg Comd Eastern Reg Comd Central Reg Comd North West Reg Comd Pacific Commander Joint Task Forces (North) Commander 5 Can Div Commander 3 Can Div C Res & Cais DGRC DGLR President of the Navy League of Canada President of the Army Cadet League of Canada President of the Air Cadet League of Canada DGRC PA Coord Head National IM/IT Services (Cadets) 8/8. Comité directeur - Renowvellement Information Cimdt URSC (Adlantique) Cmdt URSC (Est) Cmdt URSC (Centre) Cmdt URSC (Nord-Ouest) Cmdt URSC (Pacifique) Cmdt 1 GPRC Cmdt 2 GPRC Cmdt 3 GPRC Cmdt 4 GPRC Cmdt $ GPRC DCad & RIC adj DCad & RIC 2 DCad & RIC 4 DCad & RIC 6 DCad & RIC? Cmdt MRC Cmdt ARC Cmadt AC Cmdt de région — Atlantique Cmdt de région — Est Cmdt de région ~ Centre Cmdr de région ~ Nord-ouest Cmdr de région ~ Pacifique Cmdt ~ Force opérationnelle interarmées (Nord) Cd — 5° Div Can Cmdt ~ 3° Div Can C Rés et Cad DGRC DGRT Président de la Ligue navale du Canada Président de la Ligue des cadets de l'Armée du Canada Président de la Ligue des cadets de I'Air du Canada Coord des relations publiques du DGRC Chef des Services nationaux de GUT! (Cadets) ‘A0432631_9-A.2014.00886--0013, | | |s.19(1) iecker Maj BH@RCSU Northwest@' ipeg From: Se Te Subject: Kiecker Maj BH@RCSU Northwest@Winnipeg March-20-14 1:08 PM Kamphuis LCol RW@RCSU Northwest@Winnipeg RE: Renewal Initiative (1.4.1) Working Group (Apr 2014) - Call for Participants / Initiative de renouvellement (1.4.1) Groupe de travail (avr 2014) - Appel aux participants Tracking: Recipient Kamphus (Col RW@RCSU Delivery Read Delivered: 20/03/2014 1.08PM Read: 20/03/2014 140 PEM Northwest@Winnipeg Sir, My recommendation would be from in Edmonton. He has been the CO of an air squadron ‘and now an army corps. He has had good success to both corps. At the air squadron, he has over 100+ cadets and was, well plugged into the community. signes> be Keer wget (teen Crarge Army Tarr) Ofer En Charge DolEnainemen De rkmbe Regina Cadet Support Unt (Norhwes | Unite regenae de soon aux Cadet (Nor cues) Nstona! Defence | Gaerserationai PO Box 1700 Sin Fores | P7000 Succ Fores ‘Weriog MB RS 349, Bruce Kecteraorces 96.4 ‘Telephone | Teaghone 04-093.2500 et 6241 Fear | Teopiout 677-287-0388, ‘Goverment f Canada | Govvernement u Canada From ‘Kamphus [0a] RWGRCSU Northwestawnnipeg Sent: Friday, 7, March, 2014 08:45 AM To: Flupatrck Lcdr DM@RCSU Northwest@Winnipeg; Woollven Maj WHJ@RCSU Northwest@Winnpeg; Klecker Maj BH@RCSU Nortwest@Winnipeg ce: Head LCol NGRCSU Northwest @Winipeg Subject: FW: Renewal Intiatve (14-1) Working Group (Apr 2014) - Call for Participants / Inidative de enouvellement (1.4.1) Groupe de travail (avr 2014) - Appel aux partcpants Gents, Per below, this WG is looking for "an experienced CO who has successfully attracted a wide spectrum of youth to their corps / squadron ang who have successfully outreached within their local community’. Recommendations to me NLT 21 Mar 14, svp. Nil response req'd wk. RW. (Rob) Kamphuis LLeutenant-Colonel /Heutenantcolonel Cammancing Offcer/ commandant Regional Cadet Support Unt (Northwest) Unte regionate de soutien aux cadets (Nore-ouest) PO Box 17000 Stn Forces /CP 17000 Suce Forces Winnipeg MB Rs 3Y5, robkampruis@forces.gc.ca Telephone | Telephone 204-833-2500 ext $750 Facsimile | Telécopieur 204-833-2583 Government of Canada | Gouvernement du Canada See our cadets at www.prairiecadets.smugmug.com ‘A0432632_1-A.2014.00886--0014From ‘Arseneau [Col AGEVCDS D Cats & ICRGOHaWa Hull Sent: Ficay, 7, March, 2014 08:08 AM ‘Muir Cdr AN@RCSU (Paci) Esquimalt; Kamphuis LCol RWGRCSU Northwest@Winnipea; MACMILLAN LCol JAGRCSU(C)@Borden; Laprade LCol IWN@URSC-EST@St-Jean; DiPersio Cir WI@RCSU (Aantic) Comd@Shearwater ce: iHead Ucar MP@RCSU (Pace)@ESqumal; Seczerski LCol TIGRCSU Northwest@Winnipeg; McNel Col TI@RCSU(C)@Borden; De (cio Lcol C@URSC-ESTS Jean; Houle LCdr RWERCSU (Allantic) Comd@Shearwater; Butson Maj ARGVCDS D Cats & ICREOtawa-Hull; McRae LCdr DRAVCDS D Cats & ICRaOHAWa-Hul, Matheson Capt AGVCDS O Cats & JCRBOawa-Hul Subject: Renewal Iniative (1.4.1) Working Group (Ape 2014) ~ Cal for Participants / Tiative de renouvellement (1.4.1) Groupe de aval (avr 2014) - Appel aux partcpants BILINGUAL EMAIL / COURRIEL BILINGUE Good Day Everyone, 1, As part of the Renewal Initiative 1.4.1, the OPI, D Cdts & JCR 6 is convening a Needs Analysis working group at D Cats & JCR offices from 0800 hrs Mon 14 Apr to 1600 hrs Thurs 17 Apr. Attendees from outside the NCR will have accommodation at the Canadian Police College (CPC). An agenda will be sent once the participants have been identified. 2. Toaid the work of this group, | am soliciting attendees as follows: a. one regional headquarters staff officer representing the interests of UCCMA; and b. one corps or squadron Commanding Officer. The nominee should be an experienced CO who | has successfully attracted a wide spectrum of youth to their corps / squadron and who have ‘successfully outreached within their local community. 3. RCSUs are requested to submit nominees to our office and we will select one representative for each category. Should you have no nominees, please advise us accordingly. 4, Please confirm the availability of your nominees prior to submitting their name and contact information to Capt Andrea Matheson NLT 26 Mar 14. Our office will confirm with the RCSU and member who has been selected by 28 Mar 14. Capt Matheson can be reached at andrea. matheson@forces.gc.ca or 1-613-996- 2771. From there, travel and related arrangements can be initiated, END OF ENGLISH TEXT / DEBUT DU TEXTE EN FRANCAIS 1, Le D Cad & RUC (le BPR), mettra sur pied un groupe de travail sur l'analyse des besoins, lequel se réunira dans les locaux du D Cad & RJC du lundi 14 avril 2014 a O8h00 au jeudi 17 avril 2014 a 16h00, dans le cadre de I'intiative de renouvellement 1.4.1. Les participants de l'extérieur de la RCN seront logés sur place lla résidence du Collage Canadien de la Police. Vous trouverez c-joint, ordre du jour provisoire. 2. Afin d'aider le groupe & accom} nommées leur travail, je demande que les personnes suivantes y soient a. —_unofficier d’état-major du quartier général régional qui représenterait les intéréts du CGCUC; et b. un commandant de corps ou d'escadron. La personne choisie devrait étre un commandant chevronné qui a su attirer une gamme diverse de jeunes au sein de son corps ou de son escadron et qui a su établir des liens dans sa collectivité. 3. __ Les URSC sont requis de soumettre une liste de candidatures 4 notre bureau et nous choisirons un candidat par catégorie. Si vous n’avez aucune candidature, SVP nous en informer. /0432632_2-A.2014.00886--00154. Veuillez confirmer la disponibilité des personnes que vous aurez choisies avant de soumettre leurs coordonnées au Capt Andrea Matheson, APTL 26 mars 2014, Nous enverrons, dic le 28 mars 2014, une confirmation 4 'URSC ainsi qu’a la personne choisie. Vous pouvez joindre le Capt Matheson & andrea matheson@forces.gc.ca ou au 1-613-996-2771, Par ailleurs, vous pourrez faire vos arrangements de voyage et autres arrangements connexes auprés du Capt Matheson. Alain G. Arseneault Lieutenant-Colonel CIC Training | Instruction CIC Director Cadets and Junior Canadian Rangers | Directeur - Cadets ot Rangers juniors canadiens 101 Colonel By Drv, Ottawa, Canada K1A 0K2 alain arseneault@forces gc. ‘Telephone | Téléphone 613-995-7068 / Facsimile | Télécopieur 613-996-1618 Government of Canada | Gouvernement du Canada /A0432632_3-A.2014.00886--00168.19(1) Kiecker Maj BH@RCSU Northwest@Winnipeg From: Kiecker Maj BH@RCSU Northwest@Winnipeg Sent: April-04-14 10:40 AM To: Bibby Capt BC@RCSU Northwest@Winnipeg; Bonneville Capt RG@RCSU Prairie@Regina; Henry Capt TI@RCSU Northwest@Winnipeg; Lindsay Capt WC@RCSU Prairie@Saskatoon; NEILSON Capt PT@RCSU Northwest@Edmonton; Nicol Capt TA@RCSUINW) EAA@Igaluit; Novak Capt RP@RCSU Northwest@Yellowkrife; Perry Capt JS@RCSU Northwest@Edmonton; Thompson Capt CM@RCSU Northwest@Winnipeg; Turko Capt M@RCSU Northwest@ Winnipeg; Wood Capt KE@RCSU Northwest@Calaary Recipient Delivery Bibby Capt BC@RCSU Northwest@Winnipeg Bonnevile Capt RG@RCSU Prsirie@Regina Henry Capt TI@RCSU Northwest@Winnipeg Lindsay Capt WC@RCSU Praiie@Seskatoon NEILSON Capt PT@RCSU Northwest@Edmanton Nicol Capt TA@RCSUINW) EAA@Igalit Novak Capt RP@RCSU Northwest@Velowsrife Petry Capt IS@RCSU Northwest@Eémanton ‘Thompson Capt CM@RCSU Delivered: 04/04/2014 10:41 AM Nortawest@Winripeg Turko Capt M@RCSU Northwest@Winnipeg Wood Capt KE@RCSU Nosthwest@calgary FYI ssigned> Bruge Recker Majer FW: Renewal Booklet Distribution / Distribution du livret du renouvellement Read Read: 04/04/2014 11:14 AM Read: 04/04/2014 12:16 PM Read: 04/04/2014 11:30 AM Read: 04/04/2014 10:59 AM Deleted: 04/04/2014 12:57 PM Read: 04/04/2014 10:51 AM Read: 04/08/2014 10:50 AM Read: 04/08/2014 12:6 PM Read: 04/08/2014 1:34 PM Read: 04/08/2014 10:50 AM ‘0432633_1-A.2014.00886--0017s.19(1) Officer in Charge Army Taina (fete En Carge De FEntralnement De fAmée Regional Cadet Support Unt (Norwest) | Unte régionale de soutien aux Gadte(Nord-ouest) ‘Natonal Defence [Défense nationale FO Box 17000 Sin Forces | GP 17000 Suce Forces ‘Winnipeg MB R338 Bruce Kiecker@fores gcca opie 1-877-267-0388 Canada | Gouverement du nada From: Kamphuis LCol RW@RCSU Northwest@Winnipeg Sent: Friday, 4, April, 2014 08:15 AM To: Head LCol N@RCSU Northwest @Winnipeg; Kiecker Maj BH@RCSU Northwest@Winnipeg; Fitzpatrick LCdr DM@RCSU Northwest@Winnipeg; Woollven Maj WHI@RCSU Northwest@Winnipeg; Walker Capt KD@RCSU Northwest@Winnipeg Cc: Bannister Lol SHR@RCSU Northwest@Winnipeg; Templeman Maj SHJ@RCSU Northwest@Winnipeg; Renaud Maj B@RCSU Northwest@Winnipeg; Finkle Maj RM@RCSU Northwest@Winnipeg; WEST Maj DJ@RCSU Northwest@Winnipeg; Mclean Maj ED@RCSU Northwest@Winnipeg; Cais CPO2 H@RCSU Northwest@Winnipeg ‘Subject: FW: Renewal Booklet Distribution / Distribution du livret du renouvellement Info. RW Kamphuis Lol co RCSU NW 5750 From: Namiesniowski Col CR@VCDS D Cats & JCR@Ottawa-Hull ‘Sent: Aprii-03-14 6:39 PM To: DiPersio Car WI@RCSU (Atlantic) Comd@Shearwater; Houle LCdr RW@RCSU (Atlantic) Comd@Shearwater; Laprade Col 3vJ@URSC-EST@St-Jean; MACMILLAN LCol JA@RCSU(C)@Borden; Kamphuis LCol RW@RCSU Northwest@Winnipeg; Muir Cdr AW@RCSU (Pacific)@Esquimalt; Herod LCol LW@5 CRPG@Gander; Plourde Lcol GB@2 GPRC@St-Jean; Richardson LCol MJ@3 CRPG@Borden; Byers LCol TC@4CRPG@Esquimalt; Volstad Maj MC@ICRPGG@Yellowknife; Albert LCol JPM@VCDS D Cats & JCR@Ottawa-Hull; Agnew Cdr D@VCDS D Cts & JCR@Ottawa-Hull; Memes Maj ADGVCDS D Cats & JCR@Ottawa-Hull; Francis LCol RT@VCDS D Cats & ICREOtawa- Hull; Arseneault LCol AG@VCDS D Cats & JCR@Ottawa-Hull ‘executivedirector@armycadetleague.ca'; Ce: Mather Capt LAL@RCSU (Atlantic) PA@Shearwater; Nadeau Maj MLS@URSC-EST@St-Jean; Lohnes Capt ‘CI@RCSU(C)@Borden; Lagace Maj MW@RCSU Northwest@Winnipeg; Leduc Capt MIA@RCSU (Pacific) @Esquimalt; Watton Capt SA@1CRPG@ Yellowknife; Roy Capt K@2 GPRC@St-Jean; Munroe Capt RG@3 CRPG@Borden; Parker Capt SD@4CRPG@Esquimalt; Simmons WO JA@S CRPG@Gander; Roberge Maj JPID@C Army OGL Res/COS Land Res@Ottawa-Hull; James Capt NA@VCDS DGRC@Ottawa-Hull; McRae LCdr DR@VCDS D Cats & ICR@Ottawa-Hull; Pelletier LCol R@VCDS ORT@Ottawa-Hull; Owens LCdr BP@VCDS DRT@Ottawa-Hull Himbeault Lt(N) L@VCDS D Cats & JOR@Otawa-Hull; Caron Capt KS@VCDS DGRC@Ottawa-Hull; Keirstead Maj DI@VCDS DGRC@Ottawa-Hull Subject: Renewal Booklet Distribution / Distribution du livret du renouvellement BILINGUAL E-MAIL / COURRIEL BILINGUE ENGLISH TEXT Good day all, 4. For your information, all corps and squadrons will receive in the next few weeks § copies of the Renewal booklet. They are being mailed directly to the corps and squadrons by DSCO. 2 ‘0432633_2-A.2014.00886--00182. As previously mentioned, this booklet will assist corps and squadron COs to better understand Renewal of the Cadet and JCR Programs and they may wish to use it to communicate Renewal to their staff, sponsor committee members, parents and cadets, 3. Each RCSU and CRPG will also receive additional copies for their use and, if needed, extra copies for their corps, squadrons and patrol. 4, The booklet is also available in electronic format on the Renewal Webpage of the Extranet of the CCO at https: //portal,cadets.ac ca/en/renewal and click on the Resources Tab. 6. Should you have any questions or suggestions regarding the Renewal Booklet or any other available products and tools, please contact Capt Kimberley Caron, OGRC YPAO, kimberley.caron@forces.qc.ca, 613-992-6865 or Li(N) Ludger Himbeault, D Cats & JCR 7-3, ludger himbeault@forces.ac.ca, 613-947-6106 TEXTE FRANCAIS. Bonne journée & tous, 1, Pour votre information, tous les corps de cadets et escadrons de cadets recevront dans les prochaines semaines 5 exemplaires du livret de renouvellement. lis seront envoyés de la DOCA directement aux corps et escadrons par courrier. 2, Tel que mentionné précédemment, ce livre aidera les corps et escadrons & mieux comprendre le renouvellement des programmes des cadets et des RC et pourront 'utliser pour communiquer Ie renouvellement a leur personnel, les membres de comité répondant, les parents et les cadets. 3. Chaque URSC et GPRC recevront également des copies additionnelles pour leur utilisation et, si nécessaire, des copies supplémentaires pour leurs corps, escadrons et patrouilles. 4, Le livret est aussi disponible en format électronique sur la page Web de renouvellement et peut étre retrouvé sur Extranet de 'OCC au hitps:/portal cadets ac,ca/ftrenouvellement en cliquant sur 'onglet ressources. 5 Sivous avez des questions ou des suggestions a propos de la page Web ou les produits et les outi's disponibles, sillvous plait communiquer avec le Capt Kimberley Caron, DGRC YPAO, kimberley.caron@forces.gc.ca, 613-992-6865 ou Lt(N) Ludger Himbeault, D Cad & RIC 7-3, ludger.himbeault@torces.ac.ca, 613-947-5106, Conrad Namiesniowski Colone! | cotonel Director Cadets and Junior Canadian Rangers | Directeur Cadets et Rangers juniors canadiens conrad namiesniowski@forces.gc.ca Telephone | Téléphone 613-992-3382 Facsimile | Télécopieur 613-996-1618 Government of Canada | Gouvernement du ‘A0432633_3-A.2014.00886--0019cker Maj BH@RCSU Northwest@Winnipeg Kiecker Maj BH@RCSU Northwest@Winnipeg May-27-14 11:32 AM Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull, Subject: RE: Draft ID for Risk Matrix WG for Review Tracking: Recipient Read Francis LCol RT@VCDS D Céts & JCR@Ottawa-Hull Read: 29/05/2014 3:28 PM Sir, Sorry for the delay in getting back to you. | have reviewed Lu’s recommendations and inserted one comment for consideration, 2 DRAFT Risk Matrix Initiating 0. fen charge Amy Talon Offele En Cnarge De remtainement Oe rami Rega ace Spor Un rue | Uno de souten ux Cadet Neen) Do box i7ano sn Foren CP 17000 Sica Foees ‘Wneg Ma Rav 35 Baus Kaceenloras as ion | Teepe 704833-2600 ext 6211 sia |Telecopeur 977-287 0308 (GovemmentefCaneds | Gowernement u Canséia Francis LCol RT@VCDS D Cats & ICR@Ottawa-Hul ‘Sent: May-22-14 10:29 AM To: Kiecker Maj BHGRCSU Northwest@Winnipeg; Himbeault Lt(N) L@VCDS D Cts & JCR@Ottawa-Hull Ce: McRae LCdr DR@VCDS D Cats & ICR@Ottawa-Hull Subject: Draft ID for Risk Matrix WG for Review Hello to you both, Attached is the latest draft of the ID for the Risk Matrix WG. Itis version 3 dated 22 May 14. Please look it over and provide any feedback for refinement or point out to me any parts that would not seem clear to the readers. WRT the ID, please note the following: ‘* Para 2: 've inserted at problem definition that needs extra scrutiny. Itis stated also in the Key Messages in subpara 13c * Para 9: need some scrutiny on the projected dates. * Para 11: we still need to nail down the financing, + ve tightened the document formatting overall and aligned the formatting for the French side. WRT next steps: ‘A0432634_1-A.2014.00886--0020rll await your feedback in the coming days. \ will meet with our Legal Advisor early next week to bring her up to speed on the work and have her look over the draft ID. © Illsend for translation once I've gotten any feedback from both of you. + We will re-connect with the WG members, confirm their continued involvement and ask them to read over the ID for awareness and any comment. + We will circulate the ID to the Steering Committee and League EDs for review/comment ance translation & LOAC is complete. ‘+ We will overlap other steps in getting the WG going with the ID translation, reviews and approval. << File: DRAFT Risk Matrix initiating Directive v3 22 May 14.doc >> RIT. Francis Lcol D Cats & JCR 7 Cadet and JCR Renewal (613) 995-4813, russell francis@forces.qc.ca ‘A0432634_2-A.2014.00886--0021Bag Sersioeterce Défense nationale atonal Oaenca HesdquararsQuarer gta dela Célers nator Dena ots Stawa (Grs) rina kino 1085-17 (D Cats & JCR 7) May 2014 Distribution List INITIATING DIRECTIVE — 1.3 RISK MATRIX/STRATEGY. References: A. 1000-3 (D Cats & ICR) VEDS Guidance for Renewal of the CF Funded Youth Program dated 15 Mar 13 B, Renewal ofthe Cadet and Junior Canadian Rangers Programs C. Managing Renewal ofthe Cadet and Junior Canadian Rangers Program . Communicating Renewal of the Cadet and Junior Canadian Rangers Program 1. Background. Reference A outlines the guidance for Renewal of the Cadet and JCR Programs and defines six goals and ten ‘end states to realize. Reference B further ‘outlines the 20 objectives associated to the goals and end states, One of the objectives of renewal is to identify and implement a minimum acceptable risk level which ensures thatthe conduct of Cadet and JCR Programs is safe, legal, and the activities a challenging and fun. This objective witl contribute greatly to five of the stated end states as follows: iverson the five key principles, b. Develops youth through a safe, Canada 1085-17 (D Cad et RIC 7) Le mai2014 Liste de distribution DIRECTIVE DE MISE EN (EUVRE ~ GESTION DU RISQUE 1.3 Références : A, 1000-3 (D Cad & RIC) Directive du VCEMD sur le renouvellement du Programme jeunesse subventionné des FC ddu 15 mars 2013 B, Renouvellement des programmes des cadets et des rangers juniors canadiens . Gestion du renouvellement des programmes des cadets et des rangers juniors ccanadiens (Anglais seulement) D. Communication du renouvellement des programmes des cadets et des rangers juniors canadiens (RIC) 1 texte, Le document de référence A présente les lignes directrices pour le renouvellement des Programmes des cadets et des RIC, de méme que les six objectifeet le dix état finaux A atteindre Quant au document de référence B, on y précise les 20 objectifs associés aux buts et ‘ux étatsfinaux. Un des objectifs du renouvellement consiste& déterminer et ‘mettre en oeuvre un niveau de risque ‘minimum aeceptable qui garantisse que exécution des programmes des cadets et des RIC est sécurtaire, legitime, et que les activités sont stimulantes et amusantes. Le présent objectif contribuera grandement & Prétat final cing comme suit: 1 Respecte les cing principes clés; b. Assure le développement des ‘A0432634_3-A.2014.00886--0022WORKING Ct ‘challenging, and evolutionary curriculum; Has. full complement of effective part-time CAF members at each corps, squadron, and patrol; 4. Is effective and efficient in the delivery of the Cadet and JCR Programs which strive to focus at Teast $0 percent of program expenditures in direct support of corps, squadrons, and patrols; and fe. Is free of redundancy, unnecessary bureaucracy, and obstacles. 2. initial Problem Definition i a effort to deliver programs ard activities that are safe fun, challenging and respectful ofall laws and segulations, spores a-sense hatin some ars ever thelesbse isk management of the programis has exceeded necessary lovels and polices; processes and practices, Thus, this hasve grown to a point in some cases where effective-and efficient program delivery has been impeded, particulary asi relates to how the national and regional headquarters managekorps, squadrons and patrols operating at raion vel 3. Aim, To provide direction to the ‘working group on achieving objective 1.3 Risk Matrix/Strategy and to inform stakeholders ofthe scope of the work and the steps involved 4. Scope, The scope ofthis initiative includes: 218 DRAFT v3.22 May 14 FOR RENEWAL DI JON PURPOS jeunes grice & un programme sécuritare, stimulant et évoluif, c. Compte un effectif complet de ‘membres actfs des FAC & temps partiel pour chaque corps, cescadron et patroulle; d, Est efficace et efficient en ce qui concerne la prestation des programmes des cadets et des RIC et s'efforcent de consacrer ‘au moins 50 pour cent des ddépenses des programmes & Pappui ditect des corps, cescadrons et patroulles; et ©. Est exempt de redondances, de bureaucrat inutile obstacles qui entravent le rendement, 2. x.x. The review can help re-balance responsibility and accountability for activities at an appropriate level from local to national and alleviate burdensome policies land processes that, aver time, may have ‘grown and hindered program delivery, in particular atthe local level; 4. Portée. La portée de cette initiative comprend les éléments suivants ‘omaane ah By ae Rem Seeman a ee Seen rcmmetomee | ‘A0432634_4-A.2014.00886--0023WORKING COPY FOR RENEWAL DISCUSSION PURPOSE a. developing for C Res & Cats a Level 2 program risk strategy and register for the Cadet and JCR Programs; ». following DNDICAF guidelines for integrated risk management, focusing specifically on the first three steps and recommending & way ahead on the forth step once the strategy takes deeper effect on ‘a more eyelical basis in the years ahead; focusing on an integrated risk ‘management approach that is holistic and proactive instead of a traditional approach that largely focuses on crisis management after events occur, and 4d, focusing on the operational and tactical levels and not the strategic level of risk planning 5. Intent. To build on current risk | management practices and use a more Systematic approach in identifying, assessing, Understanding, acing on and communicating tisk issues applicable tothe Cadet and JCR Programs. In the process, ensue that responsibilty and accountability are devolved othe lowest level and not unnecessarily centralized and more clearly established sk tolerance levels that wll aid the decision making processes tall levels oF ‘he organization when planing, approving and conducting activites for Cadets and SCR. 6. Assumptions. The following assumptions will guide work on this initiative a. work can build off ofa multitude of policies and practices already 8 DRAFT v3 22 May 14 box ce wet ax. 5, Intention, La haute direction des programmes renforcera la communication, la surveillance et la rétroaction concemant la pertinence et I'exhaustivité des risques désignés, des niveaux de tolerance et des interventions. Cela faciltera le processus décisionnel en faisant en sorte que les responsabilité sont imputées au niveau le plus bas. 4, 6. Hypothises. Les hypotheses stratégiques suivantes orienteront la mise en ‘wuvte de initiative ‘0432634_5-A.2014.00886--0024 eee eee eee eee eee eee eeeWORKING COPY FOR RENEWAL DISCUSSION PURPOSES in place to mitigate risks; many of the risks are well known and can be better captured and documented in a collective strategy and matrix; and direction and guidance can be taken from TBS and DND/CAF {guidelines for developing risk ‘management strategies and plans. 7. Constraints. The following. constraints will guide work on ths initiative: a. alimited window of 6 to 7 ‘months is available to complete the work, and consultation among many stakeholders and presentation and approval through the chain of command have significant timeline requirements; b. there are interdependencies with other working groups including. Governance, Command and Control and Program Support Model; and. ©. overhead needed to complete the ‘work must be minimized. 8, Management. Reference C provides clarifying details on execution of the Renewal Plan, managing resources, change ‘management, and project management and is intended for both cross-functional working groups (WG) and individual staff 9, Work Breakdown Structure/Schedule. ‘Work on this initiative will be completed in stages as follows: 48 D b wet 8. Contraintes. Les contraintes slratégiques suivantes orienteront la mise en euvre de initiative bo wet 6. Gestion. Le document de référence C renferme des précisions quant a 'exécution du plan de renouvellement et & la gestion des ressources, du changement et des projets, et i est destiné a a fois aux groupes de travail (G1) interfonetionnels et & chacun des membres du personnel, 9. Structure de eépartition du travail/calendrier. Les travaux ligs a la présente initiative seront exécutés selon les tapes suivantes ‘A0432634_6-A.2014.00886--0025WORKING COPY FOR RENEWAL DISCUSSION PURPOSES. a. Stage 1. Working Group Stand Up NLT 30 Jun 14; b. Stage 2a. Risk Identification NLT 31 Jul 14; Stage 2b. Risk Assessment / Prioritization NLT 31 Aug 14; d, Stage 2c. Risk Responses NLT 30 Sep 14; Stage 2d. Implementation Planning NLT 15 Oct 14; and Stage 3. Review / Approval / Close Out between mid-Oct and Dee 14. 10, Output, The outputs of the work related to this initiative will be a Risk Matrix/Strategy. 11. Budget. The following budget has been assigned to this initiative for Fiseal Year 13/14: a. Military Pay: $XXK; and 'b. Operations and Maintenance: SXXK. 12. Security & disclosure of information, ‘The work on ths initiative isto be conducted in an UNCLAS environment. Notwithstanding, information which is related to pre-decisional senior leadership ‘options will be handled on a need to know basis. 13. Key Messages. The following key ‘messages have been developed to support overall renewal communications (detailed at reference D) and more specifically for this objective: sis DRAFT v3.22 May 14 a. Btape un. x; b. Bape x: ce. Btape ?. x: 4. Btape 2x5 e. hape 2 x et f ape 2.x 10. Extrants. Le ou les extrants découlant des travaux li a présente initiative seront les suivants 1. Budget. Le budget suivant a été attribueé & la présente initiative a. solde militaire : XX kS; et b. fonctionnement et entrtien XXkS. 12. Sécurité et communication information. Les travaux lis ala présente initiative seront effectués dans un environnement SANS CLASSIFICATION, Par ailleurs, l'information lige aux options présentées aux hauts dirigeants avant qu’ils prennent une décision doit tre traitée suivant le principe d'accés sélectf. 13. Messages clés. Les messages clés suivants ont été rédigés dans le but de soutenir ensemble des communications portant sur le renouvellement (plus de détails dans le document de référence D) et plus ‘0432634_7-A.2014.00886--0026WORKING COPY FOR RENEWAL DISCUSSION PURPOSES particuligrement l'objectif 44, Improvements to risk Ga ‘management can help ensure @ balance between challenging, yet safely conducted activities that have the confidence of the cadets and JCRs and their parents; Improvements to risk box ‘management can help ensure adherence to relevant Govt of Canada legislation and DND/CAF and industry regulations, which protects the program overall; The review can help re-balance eK responsibility and accountability for activities at an appropriate level from local to national and alleviate burdensome policies and processes that; overtime, may have grown and hindered program delivery; in particular atthe local ‘Caer (RAT eye amoa ) level ‘anasto whnng he Entel rapt ete 4. Documenting and communicating ax ‘agendas oul es ‘Sagmnes it bait ade a Sein about risks across our ‘organization can create greater awareness for managing risk; fe. Anticipating and managing risks exe ‘more proactively lessens the likelihood of unfavourable events and puts us in a better position to respond effectively when risk isgues do surface; and {The Risk Matrn/Strategy will be £ x developed over the next six ‘months and implementation will i tceur over the next I-2 years 14. Points of Contact (POC). Questions 14, Points de contact (POC). Les oreoncems on the work associated with this questions ou préoccupations relatives aux initiative may be directed to travaux associ la présente initiative or DRAFT v3.22 May 14 | ‘0432634 _8-A.2014.00886--0027 SSrsSEstEssteeESEseesSEstEsetesEtEsStesEsiTatTesEtiESEESEStTStESEeSETiTStEsTEciESESSisisetEsvisteetTetitesseavisteeeeetetestteeeeteteseteaeteeeesteteseesaeeteeeseeeeseeeaeeeeeeneaeeeseeedWORKING COPY FOR RENEWAL DISCUSSION PURPOS! 1. OPI: LCol R. Francis, D Cats & ICR 7, russel. francis@forces.ge.ca, 613- 995-4813; b. Asst OPI: Maj B. Kiecker, OIC Ammy Trg, RCSU (NW), bruce kiecker@forces.ge.ca, 204- 833-2500 ext 6211; and Renewal Team POC: L4(N) L. Himbeault, D Cats & JCR 7-3, ludger-himbeault@forces.gc.ca, 613-947-6106, peuvent dre adressées & BPR: Jeol R, Francis, D Cad & RIC?, russel. francis @forces.ge.ce, 613-995-4813 ; b. BPR Adjoint: Maj B. Kiecker, Officier En Charge De W'Entrainement De Armée, URSC (NO), bruce kiecker@forees.ge.ca, 204-833-2500 ext 6211; et ©. POC de l'équipe du renouvellement : Liv L, Himbeault, D Cad & RIC 7-3, ludger-himbeault@forces.ge.ca, 613-947-6106. Le Directeur ~ Cadets et Rangers juniors canadiens, Colonel C.R. Namiesniowski Director Cadets and Junior Canadian Rangers Distribution List Action Working Group OPI ~D Cats & JCR 7 Renewal Steering Committee Information CRes & Cats parc President of the Navy League of Canada President of the Army Cadet League of Canada President of the Air Cadet League of Canada CO RCSU(Atlantic) 118 DRAFT v3.22 May 14 Liste de distribution Action BPR - Groupe de travail ~ D Cad & RIC 7 Comité directeur - Renowvellement Information CRéset Cad DGRC Président de la Ligue navale du Canada Président de la Ligue des cadets de "Armée du Canada Président de la Ligue des cadets de I’Air du Canada Cmdt URSC (Atlantique) ‘A0432634_9-A.2014.00886--0028WORKING COPY FOR RENEWAL DISCUSSION PURPO: CO RCSU(Eastern) ‘Cindt URSC (Est) CORCSU (Central) ‘Cat URSC (Centre) CO RCSU (Northwest) ‘Cimadt URSC (Nord-ouest) CO RCSU (Pacific) ‘Cimdt URSC (Pacifique) CRNA ANRC CO 1.CRPG Cmdt 1 GPRC CO2CRPG Cmdt 2 GPRC CO3.CRPG Cindt 3 GPRC CO4CRPG Cmdt 4 GPRC COS CRPG Cmdt $ GPRC D/D Cats & JCR D Cad & RIC adj D Cats & ICR 2 DCad & RIC 2 D Cats & ICR 4 DCad& RICA Dats & ICR 6 DCed & RIC GRC PA Coord Coord des relations pubtiques du DGRC 88 DRAFT v3.22 May 14 ‘A0432634_10-A-2014.00886--0029cker Maj BH@RCSU Northwest@Winnipeg Kiecker LCol BH@Whitehorse ACSTC@Whitehorse July-09-14 5:54 PM Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull Fw: Ideas on PA Rep for Risk WG Russ, Capt Kerry Walker remains on Class B svc with RCSU(NW). Sent from my wireless handheld device / Transmis de mon apparell portable From: Walker Capt KD@RCSU Northwest@Winnipeg Sent: Wednesday, July 09, 2014 02:47 PM + To: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse Subject: FW: Ideas on PA Rep for Risk WG Sir, As you sit on that Risk WG for Renewal, thought you may be interested in this bit. kw From: Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull Sent: July-09-14 10:48 AM To: Keirstead Maj DJ@VCDS DGRC@Ottawa-Hull; Caron Capt KS@VCDS DGRC@Ottawa-Hull Ce: Walker Capt KD@RCSU Northwest@Winnipeg ‘Subject: Ideas on PA Rep for Risk WG Hello to you both, | stopped by to see you but both of you are away from your desk so email it is. | am looking for your thoughts on a PA rep to sit as part of the core team for the Risk WG. When we initially got started before the Christmas holidays we had pegged Capt Walker from RCSU(NW) to be the rep but he has left full-time employment as of 31 Mar 14. 1am about to get the working group going full speed and want to ensure a PA rep is on the core team. The only other name supplied by RCSU COs last fall was Maj Nadeau’s. Please pop by to let me know your thoughts or idea(s). RIT. Francis Leo! D Cats & JCR 7 Cadet and JCR Renewal ‘A0432635_1-A.2014.00886--0030(613) 995-4813, russell rancis@forces.ac.ca ‘A0432635_2-A.2014.00886--0031cker Maj BH@RCSU Northwest@Winnipeg From: Kiecker Lol BH@Whitehorse ACSTC@Whitehorse Sent: July-29-14 1:49 PM. To: Himbeault Lt(N) L@VCDS D Cats & JCR@Ottawa-Hull Subject: RE: Risk Matrix WG Teleconf - 30 July (1330-1430) Tracking: Recipient Delivery Read Himbeault LUN) L@VCDS D Cats & Delivered: 29/07/2014 149M Deleted: 30/07/2014 7.27 AM 2CR@Otawa-Hull, Ludger, | will call in tomorrow. Brose Kesher Utena Colonel utenatcalane ammanding Geer! commandant ‘intense Cadet Sumer Tang Cente {Centre dineucion dese des cadets Wntonose Sue Keceraras acca Teeprene| Teerhore 85/383-7201 3780 Facamie| Teepe 86 (Govermentat Canada | Gouwe Fro Sent July-29-14 7:32 AM To: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Cameron Ltv JWP@URSC-EST@StJean ‘Subject: RE: Risk Matrix WG Teleconf - 30 July (1330-1430) Himbeault Lt(N) L@VCDS D Cats & JCR@Ottawa-Hull Good day Gentlemen, Will you be in attendance tomorrow? Thanks Ludger Ludger Himbeault LYN) / Ltv Renewal Coordinator (D Cats 7-3) Coordonnateur renouvellement (D Cad 7-3) ‘A0432636_1-A.2014.00886--0032 18.16(2) 613-947-6106 Fax/Téléc 613-996-1618 Mobile 613-863-4465, Ludger.Himbeaul t@forces.ac.ca | Renewal,Cadets.JCR@forces.ac.ca De : Himbeault Lt(N) L@VCDS D Cats & JCR@Otawa-Hull Envoyé : 23 juillet 2014 15:36 + Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Bonnar Capt JH@RCSU(C)@Borden; Cameron Ltv WP@URSC- EST@St-Jean; Walker Capt KO@RCSU Northwest@Winnipeg Cc: Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull ‘Objet : Risk Matrix WG Teleconf - 30 July (1330-1430) Good day all, 1. You are invited to attend the Renewal Objective 1.3 - Risk Matrix Working Group Teleconference. This teleconference will be held on Wednesday 30 July from 1330 to 1430 (Eastern Standard Time). a. Dialling info: Local Dial-in number: 613-960-7513 Toll-free Dial-in number: 1-877-413-4788 ‘When prompted, dial the conference ID followed by the # sign: b. Focus and Agenda: The focus will be on introducing ourselves, orienting members to the WG, how we plan to go about the task of developing a Risk Strategy/Matrix and discussion on Step 1, Detailed Agenda: 1) Introductions and membership breakdown. 2). The bigger picture of Renewal and smaller picture of the Risk Strategy/Matrix objective. 3) Initial problem definition and concept of what is needed. 4) Steps we will follow. 5) Roles and responsibilities. 6) Expectations - the OPI and Asst OPI and the members. 7) Procedure-wise how we'll work - secretarially, teleconf mtgs, SharePoint. 8) Discuss Step 1. 2. You are required to read over the Risk Matrix Objective on pages 13 and 23 of the Renewal Plan and have a copy of the Plan and Risk Matrix ID on hand during the teleconference. You may find a copy of the Cadet & JCR Renewal Plan on the Resources tab of the Renewal Web page: httns://portal- portail.cadets.gc.ca/en/renewal/Pages/default.aspx. The Risk Matrix ID was previously sent out by email. Please advise If you require another copy. 3. Please confirm your attendance as soon as possible. 4. you have any questions or concerns, please do not hesitate to contact LCol Francis or myself. ‘0432636_2-A.2014.00886--0033,Ludger Himbeault Lieutenant (Navy) | Lieutenant de vaisseau D Cats & JCR 7-3 Renewal Coordinator | D Cad et RIC 7-3 Coordonnateur du renouvellement Director Cadets and Junior Canadian Rangers | Directeur - Cadets et Rangers juniors canadiens Chief Reserves and Cadets | Chef Réserves et Cadets National Defence | Défense nationale 401 Colonel By Drive, Ottawa, Ontario, Canada K1A 0K2 | 101, promenade Colonel-By, Ottawa, Ontario, Canada K1A oka Ludger Himbeault@forces.ac.ca | Renewal. Cadets JCR@forces ac.ca | Renouvellement Cadets RJC@forces.gc.ca wanw cadets.ca Telephone | Téléphone 613-947-6106 Cellular | Cellulaire (613) 863-4465 Facsimile | Télécopieur 613-996-1618 Government of Canada | Gouvernement du Canada /A0432636_3-A.2014.00886--0034 |s.19(1) cker Maj BH@RCSU Northwest@Winnipeg Kiecker LCol BH@Whitehorse ACSTC@Whitehorse July-31-14 5:43 PM Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull FW: Renewal Working Group - 1.3 Risk Strategy/Matrix Any thoughts to \ our WG. His work in Expd Trg and wide program knowledge would be an asset. Bre Recker Letenan-Colonl/uetenan one Cenmanding Ofte commandant \Whnsnorse Cadet Summ Training Cane ‘Cane cinsucion cee ces cages Whores Se frevees Dive Wterore YO Snoe Kecermtorces. gece Teleptare | Telestene 87 30373 Fein | Tstopou 667-287-6760 Sovernmen of Canada | Goweramen du Canada Montmarquette Capt ISE@URSC-EST@StJean Sent July-23-14 11:02 AM To: Kiecker LCol BH@ Whitehorse ACSTC@Whitehorse Subject: TR: Renewal Working Group - 1.3 Risk Strategy/Matrix FYI- ‘A change of pace and a positive implication in a structured project would be welcome tc (and he can contribute greatly). Cheers. Eric De : Montmarquette Capt JSE@URSC-EST@St Jean Envoyé : 23 juillet 2014 14:00 A: Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull ct Roy Maj JMSF@URSC-EST@St-Jean; Lefebvre Capt JCD@URSC-EST@St-Jean Objet : RE: Renewal Working Group - 1.3 Risk Strategy/Matrix Leol Francis, After discussion with my boss and considering that | am also a member of the O&E WG that will be requiring considerable implication on my part, | am unfortunately unable to pursue and give the time and effort this WG deserves (although very interested). ‘0432637_1-A.2014.00886--0035s-19(1) (DAULOGE BY TUDE LN-PEASECNEMENTS NON CASSFES If the intent is to ensure that we have a qualified and motivated representation from all regions, | would recommend that be considered to join this WG, his experience and knowledge in RM would be a considerable asset to your team. For your consideration, Eric Montmarquette Capitaine, O Ops Entr- URSC(E), 1-800-681-8180 (7347) De : Francis LCol RT@VCDS D Cats & ICR@Ottawa-Hull Envoyé : 15 juillet 2014 12:55 A: Montmarquette Capt JSE@URSC-EST@St-Jean Objet : FW: Renewal Working Group - 1.3 Risk Strategy/Matrix Hello Eric, | forgot you on the dist list of the emails below. RT. Francis LCol D Cats & JOR 7 Cadet and JCR Renewal (613) 995-4813, russell rancis@forces.gc.ca From: Francis [Col RT@VCDS D Cats & ICR@Ottawa-Hull ‘enti July-09-14 12:07 PM To: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Himbeault Lt(N) L@VCDS D Cats@Ottawa-Hull (HIMBEAULT.L@forces.ac.ca); Bonnar Capt JH@RCSU(C)@Borden (Bonnar. JH3@forces.ac.ca); Dech WO JR@3 ‘CRPG@Borden; Malezynski Capt IE@RCSU (Pacific) @Esquimalt; Cameron Ltv JWP@URSC-EST@St-Jean; MacDonald Capt ‘SEM@RCSU (Atlantic) Air Trg@Shearwater Ce: McRae LCdr DRGIVCDS D Cats & JCR@Ottawa-Hull ‘Subject: RE: Renewal Working Group - 1.3 Risk Strategy/Mattix File attached now. <<< Fichier: DRAFT Risk Matrix Initiating Directive vS 7 Jul 14.doc >> RIT. Francis LCol D Cats & JCR 7 Cadet and JCR Renewal (613) 995-4813 tussell francis@forces.ac.ca From: Francis LCol RT@VCDS D Cats & JOR@Ottawa-Hull ‘Sent: July-09-14 12:05 PM To: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Himbeault Lt(N) L@VCDS D Cdts@Ottawa-Hull (HIMBEAULT.L@forces.ac.ca); Bonnar Capt JH@RCSU(C)@Borden (Bonnar. JH3@forces,ac.ca); Dech WO JR@3 CRPG@Borden; Malczynski Capt IE@RCSU (Pacific)@Esquimalt; Cameron Ltv JWP@URSC-EST@St-Jean; MacDonald Capt 2 ‘0432637_2-A.2014.00886--0036 |SEM@RCSU (Atlantic) Air Trg@Shearwater Ce: McRae LCdr OR@VCDS D Cats & ICR@Ottawa-Hul ‘Subject: Renewal Working Group - 1.3 Risk Strategy/Matrix Hello everyone, 1, __Ithas been several months since | last contacted you regarding your involvement in the Renewal working group dealing with a Risk Strategy/Matrix. You'll recall that | am the OPI for this working group and Maj Bruce Kiecker from RCSU(NW) is the Asst OPI. Maj Kiecker and | did make some progress in shaping the scope of the task and with drafting the initiating directive. Other priorities took over and | have had to delay getting this group underway until now. At this point | want to bring you up to speed and once again confirm that you are available and interested in participating in the working group. 2. Attached for you to look over is the draft initiating directive. It clarifies the scope of what we are doing and breaks the work down is steps. Mainly the document is intended to guide us with more specifics than in the main Renewal Plan. Itis also intended to let other people across the organization know what is being worked on. At this stage itis undergoing final review and | anticipate D Cats & JCR will sign it off late next week. After that it gets emailed out to RCSUs, CRPGs and the Leagues and posted on the Renewal webpage. I've enclosed a copy of the draft for you to familiarize yourself with. For now, please do not circulate the draft to anyone else. Please make note of any questions you have and hold them until we have our first telecon. If itis really pressing, by all means contact me sooner. 3. I will need to hear back from you on whether you are stil available and interested in working on this group, Please email me or call me before 18 Jul 14. If you are no longer available, I wll move along to other reps from across the country, We have a list of staff to draw from in pools from training, admin, CIC trg, CSTCs, etc. As well, | realize you may need to double check once again with your supervisor as a number of months have passed since you first committed to the task. 4. | would like us to have a first teleconf on Wed, 29 Jul 14 or Wed, 6 Aug 14 at 1330-1430 hours Ontario time to orient the group to the task, how we will proceed and to answer any questions you have. Please let me know which of the two dates work for you. If neither one, let me know which other date(s) might, I'l email the toll-free teleconf number and other documents out when the date is nailed down. 5. In terms of how things will play out + You'll see in the initiating directive that we are following a 4 step process, + Immediately after our first teleconf we will tackle Step 1 that involves building an inventory and categorizing risk areas across both the Cadet and JCR Programs. It will involve an all-cll for Information across the country. + Inthe 3° or 4” week of Sep 14 | anticipate we will have a face-to-face meeting in Ottawa for 2.5 days to flush through and finalize that inventory. ‘+ Then it's on to Step 2 where between teleconfs and online (SharePoint) we will work to assess and prioritize the risk inventory. Our work will continue all fall and we could wrap up before the Christmas holidays. ‘Throughout August until December you will need to commit an average of a half to one workday per week to the group and tasks you are given. Please consider that when double checking with your supervisor, 6 _Illleave this update at that for now. Please let me know by 18 Jul 14 of your status with the group and on the date preference for the first teleconf. Feel free to call or email me if you have any questions at any time. RIT. Francis LCol D Cals & JCR 7 Cadet and JCR Renewal (613) 995-4813 russell francis@forces.ac.ca ‘0432637_3-A.2014.00886--0037iecker Maj BH@RCSU Northwest@Winnipeg Kiecker LCol BH@Whitehorse ACSTC@Whitehorse ‘August-01-14 10:20 AM Himbeault Lt(N) L@VCDS D Cats & JCR@Ottawa-Hull Subject: RE: Risk Matrix WG Teleconf - 30 July (1330-1430), Tracki Recipient Delivery Read Hinbeault LN) L@VCDS D Céts & Delivered: 01/08/2014 10:21 AM Read: 01/08/2014 1032 AM, JeR@OtaWa-Hul Wednesday ~ Thursday next week. Tuesday the following, ‘After that things will start to flow in an irregular pattern as we approach final grad and CSTC close out Uvtenant Colon! su Conmanding Cee conmarcart ‘Wnmenoree Gace! Suna Treinng Centr sinsvucion Duce Kaien orcs op. Teeprene| Teeptone 687 300-7301 Faerie |Tetopiew 657-287 Sovernment of Gonada | Gouveramarnt Canada Jes cadets Vehorse From: Himbeault Lt(N) L@VCDS D Cats & JCR@Ottawa-Hull Sent: August-01-14 6:05 AM To: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse ‘Subject: RE: Risk Matrix WG Teleconf - 30 July (1330-1430) sir, If you could provide availability for the next few weeks. The selected date for the teleconference would be mainly based on LCol Francis and your available timeline, Thanks Ludger ‘A0432638_1-A.2014.00886--00388.19(1) Ludger Himbeault Le(N) I Ltv Renewal Coordinator (D Cats 7-3) Coordonnateur renouvellement (D Cad 7-3) 613-947-6106 Fax/Téléc 613-996-1618 Mobile 613-863-4465, Ludger HimbeauL t@forces.gc.ca | Renewal, Cadets JCR@forces.ac.ca De : Francis LCol RT@VODS D Cats & JCR@Ottawa-Hull Envoyé : 31 juillet 2014 09:18 Aj: Himbeault Lt(N) L@VCDS D Cats & JCR@Ottawa-Hull; Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Bonnar Capt JH@RCSU(C)@Borden; Cameron Ltv IWP@URSC-EST@St-Jean; Walker Capt KD@RCSU Northwest@Winnipeg; Malczynski Capt IE@RCSU (Pacific) @Esquimalt; Lefebvre Capt JCO@URSC-EST@St-Jean Objet : RE: Risk Matrix WG Teleconf - 30 July (1330-1430) Hello everyone, Yesterday's postponement was because lended upon _—_ ave, Regret any inconvenience. Will get back to you with a new date ASAP, RT. Francis cel D Céts & JCR 7 Cadet and JCR Renewal (613) 995-4813. From: Himbeault Lt(N) L@VCDS D Cts & ICRGOttawa-Hull Sent: July-30-14 8:26 AM To: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Bonnar Capt JH@RCSU(C)@Borden; Cameron Ltv JWP@URSC- EST@St-Jean; Walker Capt KD@RCSU Northwest@Winnipeg; Malczynski Capt IE@RCSU (Pacific) @Esquimalt; Lefebvre Capt JCD@URSC-EST@St-Jean Cc: Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull ‘Subject: RE: Risk Matrix WG Teleconf - 30 July (1330-1430) Importance: High Good day all, Unfortunately, subject conference will need to be postponed at a later date. New date and time TBC. In preparation for a new teleconference, please provide availability for the next two weeks. ‘Apologies for the inconvenience, ‘Thank you Ludger ‘A0432638_2-A.2014.00886--00398.16(2) Ludger Himbeault LAIN) /Ltv Renewal Coordinator (D Cats 7-3) Coordonnateur renouvellement (D Cad 7-3) 613-947-8106 Fax/Teléc 813-996-1618 Mobile 613-863-4485 Ludger.Himbeaul (@forces gc.ca | Renewal Cadets JCR@forces.oc ca je : Himbeault Lt(N) L@VCDS D Cats & ICR@Ottawa-Hull Envoyé : 23 juillet 2014 15:36 A: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Bonnar Capt JH@RCSU(C)@Borden; Cameron Ltv JWP@URSC- EST@St-Jean; Walker Capt KDO@RCSU Northwest@Winnipeg Cc: Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull ‘Objet : Risk Matrix WG Teleconf - 30 July (1330-1430) Good day all, 1. You are invited to attend the Renewal Objective 1.3 ~ Risk Matrix Working Group Teleconference. This teleconference will be held on Wednesday 30 July from 1330 to 1430 (Eastern Standard Time). a. Dialling info: Local Dial-in number: 613-960-7513 Toll-free Dial-in number: 1-877-413-4788 When prompted, dial the conference ID followed by the # sign: b. Focus and Agenda: The focus will be on introducing ourselves, orienting members to the WG, how we plan to go about the task of developing a Risk Strategy/Matrix and discussion on Step 1. Detailed Agenda: 1) Introductions and membership breakdown 2). The bigger picture of Renewal and smaller picture of the Risk Strategy/Matrix objective 3) Initial problem definition and concept of what is needed 4). Steps we will follow. 5) Roles and responsibilities. 6) Expectations - the OPI and Asst OP! and the members. 7) Procedure-wise how we'll work - secretarially, teleconf mtgs, SharePoint. 8) Discuss Step 1. 2. You are required to read over the Risk Matrix Objective on pages 13 and 23 of the Renewal Plan and have a copy of the Plan and Risk Matrix ID on hand during the teleconference. You may find a copy of the Cadet & JCR Renewal Plan on the Resources tab of the Renewal Web page: https://portal- portail.cadets.g¢.ca/en/renewal/Pages/default.aspx. The Risk Matrix 1D was previously sent out by email Please advise If you require another copy. ‘0432638_3-A.2014.00886--00403. Please confirm your attendance as soon as possible, 4, Lyou have any questions or concerns, please do not hesitate to contact LCol Francis or myself. Ludger Himbeault Lieutenant (Navy) | Lieutenant de vaisseau D Cats & JCR 7-3 Renewal Coordinator | D Cad et RIC 7-3 Coordonnateur du renouvellement Director Cadets and Junior Canadian Rangers | Directeur - Cadets et Rangers juniors canadiens Chief Reserves and Cadets | Chef Reserves et Cadets National Defence | Défense nationale 101 Colonel By Drive, Ottawa, Ontario, Canada K1A OK2 | 101, promenade Colonel-By, Ottawa, Ontario, Canada K1A oK2 Ludger. Himbeault@forces.go.ca | Renewal.Cadets.JCR@forces ac ca | Renowvellement, Cadets. RIC@forces.qc.ca wwnw cadets.ca Telephone | Téléphone 613-947-6108 Cellular | Cellulaire (613) 863-4465 Facsimile | Télecopieur 613-996-1618 Government of Canada | Gouvernement du Canada ‘A0432638_4-A.2014.00886--0041ker Maj BH@RCSU Northwest@Winnipeg Kiecker LCol BH@Whitehorse ACSTC@Whitehorse ‘August-08-14 12:56 PM Himbeault Lt(N) L@VCDS D Cats & JCR@Ottawa-Hull RE: Risk Matrix WG Teleconf - 30 July (1330-1430) Tracking: Recipient Delivery Read Hirmbeault LUN) L@VCDS D Cats & Delivered 08/08/2014 1256M Deleted: 08/08/2014 2:39 PM scR@Ottawa-Hull tu, My availability is as fols 18-29 Aug ~ not available 25-29 Aug 14 relocation leave post CSTC; 16 Sep ~ 3 Aug ~ Monday morning do not work nor do Tuesday afternoons due to standing commitments. -signed> an lent etenant sone! {Conmancing Ofer! conmandent Vhenorse Cadet Summer Taring Centre ‘Cee cinsucion dees dee covet Whitehorse \entenorse Yr GuaMeteercnccs Facsimile | Teldcopieur 867-867-6700 Goverment of Canada | Gowernement du Canada From: Himbeault Lt(N) L@VCDS D Cats & ICR@Ottawa Hull Sent: August-08-14 5:54 AM To: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Bonnar Capt JH@RCSU(C)@Borden; Cameron Ltv JWP@URSC- EST@St-Jean; Walker Capt KD@RCSU Northwest@Winnipeg; Malczynski Capt IE@RCSU (Pacific)@Esquimalt; Lefebvre Capt JCD@URSC-EST@St-Jean Cc: Francis LCol RT@VCDS D Cats & ICR@Ottawa-Hull ‘Subject: RE: Risk Matrix WG Teleconf - 30 July (1330-1430) Good day all, In order to get a teleconference date scheduled in, if you could provide your availability for 18-29 Aug and 16 Sept to 3 Oct. Thanks Ludger ‘A0432639_1-A.2014.00886--0042Ludger Himbeault Le(N) / Lev Renewal Coordinator (D Cats & JCR 7-3) Coordonnateur renouvellement (D Cad et RIC 7-3) 613-947-6106 | Fax/Téléc 613-996-1618 | Mobile 613-863-4465 Ludger.Himbeault@forces.gc.ca | Renewal.Cadets JCR@forces.ge.ca De : Himbeault Lt(N) L@VCDS D Cats & ICR@Ottawa-Hull Envoyé : 30 juillet 2014 08:26 A: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Bonnar Capt JH@RCSU(C)@Borden; Cameron Ltv JWP@URSC- EST@St-Jean; Walker Capt KD@RCSU Northwest@Winnipeg; Malczynski Capt IE@RCSU (Pacific)@Esquimalt; Lefebvre Capt JCD@URSC-EST@St-Jean Cc : Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull Objet : RE: Risk Matrix WG Teleconf - 30 July (1330-1430) Importance : Haute Good day all, Unfortunately, subject conference will need to be postponed ata later date. New date and time TBC. In preparation for a new teleconference, please provide availabilty for the next two weeks. Apologies for the inconvenience, Thank you Ludger Ludger Himbeault Lt(N) FLtv Renewal Coordinator (D Cats 7-3) Coordonnateur renouvellement (D Cad 7-3) 613-947-6106 Fax/Téléc 613-996-1618 Mobile 613-863-4465 Ludaer Himbeaul t@yforces.ac.ca | Renewal Cadets JCR@forces.ac.ca De : Himbeault Lt(N) L@VCDS D Cats & ICR@Ottawa-Hull Envoyé : 23 jullet 2014 15:36 A: Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Bonnar Capt JH@RCSU(C)@Borden; Cameron Ltv JWP@URSC- EST@St-Jean; Walker Capt KD@RCSU Northwest@Winnipeg Ce: Francis LCol RT@VCDS D Cats & JCR@Ottawa-Hull Objet : Risk Matrix WG Teleconf - 30 July (1330-1430) ‘0432639_2-A.2014.00886--0043 i8.16(2) Good day all, 1. You are invited to attend the Renewal Objective 1.3 ~ Risk Matrix Working Group Teleconference. This teleconference will be held on Wednesday 30 July from 1330 to 1430 (Eastern Standard Time). a. Dialling info: Local Dial-in number: 613-960-7513 Toll-free Dial-in number: 1-877-413-4788 When prompted, dial the conference ID followed by the # sign: b, Focus and Agenda: The focus will be on introducing ourselves, orienting members to the WG, how we plan to go about the task of developing a Risk Strategy/Matrix and discussion on Step 1. Detailed Agend: 1) Introductions and membership breakdown 2), The bigger picture of Renewal and smaller picture of the Risk Strategy/Matrix objective 3) Initial problem definition and concept of what is needed 4) Steps we will follow. 5) Roles and responsibilities. 6) Expectations - the OPI and Asst OPI and the members. 7) Procedure-wise how we'll work - secretarially, teleconf mtgs, SharePoint. 8) Discuss Step 1. 2. You are required to read over the Risk Matrix Objective on pages 13 and 23 of the Renewal Plan and have a copy of the Plan and Risk Matrix ID on hand during the teleconference. You may find a copy of the Cadet & JCR Renewal Plan on the Resources tab of the Renewal Web page: https://portal- portail.cadets.gc.ca/en/renewal/Pages/default.aspx. The Risk Matrix ID was previously sent out by email Please advise If you require another copy. 3. Please confirm your attendance as soon as possible. 4, lyou have any questions or concerns, please do not hesitate to contact LCol Francis or myself. Ludger Himbeault Lieutenant (Navy) | Lieutenant de vaisseau D Cats & JCR 7-3 Renewal Coordinator | D Cad et RUC 7-3 Coordonnateur du renouvellement Director Cadets and Junior Canadian Rangers | Directeur - Cadets et Rangers juniors canadiens Chief Reserves and Cadets | Chef Reserves et Cadets National Defence | Défense nationale 101 Colonel By Drive, Ottawa, Ontario, Canada K1A OK2 | 101, promenade Colonel-By, Ottawa, Ontario, Canada K1A oK2 Ludger.Himbeault@forces.gc,ca | Renewal. Cadets. JCR@forces.qc.ca | Renouvellement Cadets RJC@forces.ac.ca www.cadets.ca Teleghone | Telephone 613-947-5106 /A0432639_3-A.2014.00886--0044Mclean Maj ED@RCSU Northwest@Winnipeg Mclean Maj ED@RCSU Northwest@Winnipeg July-28-14 2:02 PM CRESSMAN Capt KD@RCSU Northwest RCSU NW@Winnipeg; Griffiths L1(N) MS@RCSU. Northwest@Winnipeg FW: CCO ENTERPRISE PROCESS MODEL QUESTIONNAIRE Recipient Read (CRESSMAN Capt KD@RCSU Nomhwest RCSU Read: 29/07/2014 214 PM NW@Wianipeg Griffiths LUN) MS@RCSU Northwest@Winnipeg Please note that this will be one of the tools used to determine what positions RCSUs will have in the future and what the TORS willbe. If our staff do not complete the survey, they should not complain if our org changes and affects them adversely, Edison McLean Major RCSU (NW) Support Services Officer | Officier des services de soutien de 'URSC (N-O) Office | Bureau (204) 833-2500 local 5095 Tollsree | Sans frais 1-800-842-1851, option 8, S09S# Fax | Télécopieur (204) 833-2833, Call: (204) 292-4619 From: Waatainen Lt(N) EW@RCSU Northwest@Winnipeg ‘Sent: July-23-14 12:53 PM To: #Wpg-17-Wg RCSU (Pra) Trg RCIS; Anakeu Capt GP@RCSU Northwest@Winnipeg; Arceo M@RCSU Northwest@Winnipeg; ARNOLDUS Sgt KT@RCSU Northwest@Winnipeg; Babcock Capt CD@RCSU Northwest@Winnipeg; Beals WO P@RCSU Northwest@Winnipeg; Beaudry Sgt JN@RCSU Northwest @Winnipeg; Bibby Capt BC@RCSU. Northwest@Winnipeg; Bourre Lt(N) AB@RCSU Northwest@Winnipeg; Burzuik OD@RCSU Northwest@Winnipeg; Cairns IML@RCSU Northwest@Winnipeg; Cann Capt AW@RCSU Northwest @Winnipeg; Chisholm Capt CE@RCSU Northwest@Winnipeg; Colton Capt DE@RCSU Northwest@Winnipeg; Coupland Capt ITB@RCSU Northwest@Winnipeg; DALKE JE@RCSU Northwest@Winnipeg; Facto LA@RCSU Northwest@Winnipeg; Finkle Maj RM@RCSU Northwest@Winnipeg; Fontaine Sgt GIC@RCSU Northwest@Winnipeg; Hassetfield Capt DB@RCSU Northwest@Winnipeg; Henry Capt TI@RCSU Northwest@Winnipeg; Hurley Lt(N) CS@RCSU Northwest@Winnipeg; Kaehler MWO CA@RCSU Northwest @Winnipeg; Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Lazaruk Capt M@RCSU Northwest@Winnipeg; Lloyd WO DI@RCSU Northwest@Winnipeg; Mack POL WC@RCSU Northwest@Winnipeg; Mangat S@RCSU Northwest@Winnipeg; Mceachern WO JOR@RCSU Northwest RCSU NW@Winnipeg; McKay Lt(N) SE@RCSU Northwest@Winnipeg; McKay SA@RCSU Northwest@Winnipeg; MCKAY WO M@RCSU Northwest@Winnipeg; Mcphail MCpl MM@RCSU Northwest@Winnipeg; Nazar Capt NMA@RCSU Northwest@Winnipeg; Power MWO GE@RCSU Northwest@Winnipeg; Reade WO RI@RCSU Northwest@Winnipeg; Reykdal POL GS@RCSU Northwest@Winnipeg; Rhodenizer WO BJ@RCSU Northwest@Winnipeg; ROBERTSON WO DG@RCSU Northwest@Winnipeg; Roy LCol DR@RCSU Northwvest@Winnipeg; Smith Capt SW@RCSU Northwest@Winnipeg; Thompson Capt CM@RCSU Northwest@Winnipeg; Thorn K@RCSU Northwest@Winnipeg; TOEWS MCpl CJ@RCSU Northwest RCSU NW@Winnipeg; Trubyk BA@RCSU Northwest@Winnipeg; Turko Capt M@RCSU Northwest@Winnipeg; Walker Capt KD@RCSU Northwest@Winnipeg; West Capt V@RCSU Northwest@Winnipeg; West LCol DJ@Rocky Mountain NACSTC@Ghost River; Winkelaar Capt K@RCSU Northwest@Winnipeg; Woollven Maj WHJ@RCSU Northwest@Winnipeg; Yaremko KW@RCSU Northwest@Winnipeg; #Wpg-17-Wa RCSU (Pra) AirOps; Cairns CPO2 H@RCSU Northwest@Winnipeg; Coleman Sgt L@RCSU Northwest@Winnipeg; CRESSMAN Capt KD@RCSU Northwest RCSU NW@Winnipeg; Dufour Sgt NE@RCSU Northwest@Winnipeg; Griffiths Lt(N) MS@RCSU Northwest@Winnipeg; Mclean Maj ED@RCSU Northwest@Winnipeg; #Wpg-17-Wg RCSU (Pra) Supply Cold Lake; #Wpg-17-Wg RCSU (Pra) Supply Edmonton; #Wpg-17-Wg RCSU (Pra) 1 ‘A0432640_1-A.2014.00886--0045Supply Gimli; #Wpg-17-Wg RCSU (Pra) Supply Penhold; #Wpg-17-Wg RCSU (Pra) Supply Regina; #Wpg-17-Wg RCSU (Pra) Supply Rocky Mtn; #Wpg-17-Wg RCSU (Pra) Supply Winnipeg; #Wpg-17-Wg RCSU (Pra) Transport; +Northwest Contract@RCSU Northwest@Winnipeg; +Northwest Supply Whitehorse@RCSU Northwest@Whitehorse; #Wpg-17-Wg RCSU (Pra) Supply Cold Lake; #Wpg-17-Wg RCSU (Pra) Supply Edmonton; #Wpg-17-Wg RCSU (Pra) Supply Gimli; +#Wpg-17-Wg RCSU (Pra) Supply Penhold; #Wpg-17-Wg RCSU (Pra) Supply Regina; #Wpg-17-Wg RCSU (Pra) Supply Rocky Mtn; #Wpg-17-Wg RCSU (Pra) Supply Winnipeg; #Wpg-17-Wg RCSU (Pra) Transport; #Wpg-17-Wa RCSU (Pra) ‘Trg; CRESSMAN Capt KD@RCSU Northwest RCSU NW@Winnipeg; Oemaine Cpl TO@RCSU Northwest@Edmonton; Dufour Sgt NE@RCSU Northwest@Winnipeg; Peever Sgt JC@RCSU Northwest@Edmonton Cc; Head LCol N@RCSU Northwest @Winnipeg; Fitzpatrick LCdr DM@RCSU Northwest@Winnipeg; #Wpg-17-WG DHRIM11-3; #Wpg-17-Wg DHRIMLI-7 Subject: CCO ENTERPRISE PROCESS MODEL QUESTIONNAIRE Yours for action IAW the direction from the CO and D/D Cats & JCR E.W. Waatainen LA(N) Admin O 6212 From: Fitzpatrick LCdr DM@RCSU Northwest@Winnipeg ‘Sent: July-23-14 12:03 PM To: Waatainen Lt(N) EW@RCSU Northwest@Winnipeg Subject: FW: CCO ENTERPRISE PROCESS MODEL QUESTIONNAIRE / QUESTIONNAIRE SUR LE MODELE DE PROCESSUS OPERATIONNEL DE L'ORGANISATION DES CADETS OU CANADA (OCC) Eric; As per the CO's direction can you have this sent to all full time staff today, David M.C. Fitzpatrick Lieutenant-Commander | Capitaine de corvette Officer In Charge Sea Training | L/Officier Responsable d'entrainement Marine Regional Cadet Support Unit (Northwest) | Unite régionale de soutien aux cadets (Nord-ouest) National Defence | Defense nationale PO Box 17000 Sin Forces | CP 17000 Succ Forces Winnipeg MB R3J 3Y5 David Fitzpatrick@forces.gc.ca Telephone | Téléphone 1-800-842-1851 - Local 5581 Facsimile | Télécopieur 1-877-287-0398 Government of Canada | Gouvernement du Canada Great link to see our cadets! Go to www orairiecadets.smuamua.com From: Head LCol N@RCSU Northwest @Winnipeg Sent: July-23-14 11:08 AM To: Fitzpatrick LCdr DM@RCSU Northwest@Winnipeg ‘Subject: Fw: CCO ENTERPRISE PROCESS MODEL QUESTIONNAIRE / QUESTIONNAIRE SUR LE MODELE DE PROCESSUS OPERATIONNEL DE L'ORGANISATION DES CADETS DU CANADA (OCC) pave, ‘A0432640_2-A.2014.00886--0046Please forward this to all full-time staff today. N.R. Head Lieutenant-Colone! Commanding Officer 204-227-6560, Sent from my wireless handheld device / Transmis de mon appareil portable From: Albert LCol JPM@VCDS D Cats & JCR@Ottawa-Hull, Sent: Tuesday, July 22, 2014 11:38 AM To: Nadeau Cdr SS@VCDS D Cats & ICR@Ottawa-Hull; Hone LCol JRR@VCDS D Cats & JCR@Ottawa-Hull; Arseneault LCol AG@VCDS D Cats & ICR@Ottawa-Hull; Francis LCol RT@VCDS O Cdts & JCR@Otawa-Hull; Aquanno Cdr TW@RCSU (Atlantic) Comd@Shearwater; Laprade LCol JVI@URSC-EST@St-Jean; MACMILLAN LCol JA@RCSU(C)@Borden; Head LCol N@RCSU Northwest @Winnipeg; Muir Cdr AW@RCSU (Pacific) @Esquimalt Cc: Namiesniowski Col CR@VCDS D Cats & JCR@Ottawa-Hull; Pyle CWO GE@VCDS D Cats & ICR@Ottawa-Hull; Léveil Capt A@VCDS D Cats & JCR@Ottawa-Hull; Henry Maj JE@VCDS D Cats & JCR@Ottawa-Hull; Bennett-Glimour J@ADM(HR-Civ) OC Mgmt@Ottawa-Hull; Peterson Maj G@VCDS D Cats & JCR@Ottawa-Hull; Sarrazin C@ADM(HR-Civ) DC Mgmt@ottawa-Hull; Brayman LCdr TA@RCSU (Atlantic) Corp Svcs@Shearwater; Montmarquette Capt JSE@URSC- EST@St-Jean; McNeil LCol TI@RCSU(C)@Borden; Head LCol N@RCSU Northwest @Winnipeg; Ensing LCdr CM@RCSU (Pacific)@Esquimalt; Houle LCdr RW@RCSU (Atlantic) Comd@Shearwater : ‘Subject: CCO ENTERPRISE PROCESS MODEL QUESTIONNAIRE / QUESTIONNAIRE SUR LE MODELE DE PROCESSUS OPERATIONNEL DE L'ORGANISATION DES CADETS DU CANADA (OCC) Refs: A. Renewal of the Cadet and Junior Canadian Rangers Programs B, Initiating Directive ~ Organization and Establishment (O8E) Review of D Cats & JCR and RCSUs, 30 May 14 C. Renewal Objective 3.2 C2 Structure (Organization and Establishment (O&E) Review) WG 1, 24-26 Jun 14 BILINGUAL EMAIL / COURRIEL BILINGUE Dear colleagues, In support of the Cadets and Junior Canadian Rangers Programs Renewal initiative, the CCO is embarking on a review ofits organization and establishment. With the assistance of experts from Director Change Management (a OND group within HR (Civ)), we will spend the next several months mapping what we all currently do and how we interface with each other so that we can improve upon our processes collectively and ultimately help ensure continued success of the Cadet Program through the various ways and means that we support it. Early steps in this process include collecting inputs and looking for opportunities to consult as many full-time personnel as possible who work within the various sections and subsections that make up D Cdts & JCR, RCSUs and other full-time subordinate units. Additionally and as the process unfolds, efforts will also be made to speak with part-time personnel (e.g, those who work at corps / squadrons), The first opportunity for your input comes through this DWAN based {questionnaire which is being provided through this email message. As such, | am asking that you forward this message for action by all full-time personnel working within your establishments, While we recognize that many of your staff are currently supporting training centres and are very busy as a result, this ‘work cannot be delayed until the fall In fact, the results of this questionnaire will be used as the basis for some face-to- face consultations that Director Change Management will begin conducting this September / October. To this end, we are looking to achieve 100% participation in this endeavour. The questionnaire should only take 20 minutes. Further instructions and rationale are provided at the link below (which can only be accessed through the DWAN / is not available through the Internet). Any questions or concerns that may arise as personnel work {o complete this brief questionnaire should be addressed to the applicable points of contact outined below: 3 ‘A0432640_3-A.2014.00886--0047D Cots & JCR: Maj J. Henry RCSUIA) LCdr T. Brayman RCSUIE) Capt E. Montmarquette RCSUIC): LCol T. McNeil RCSUINW): LCol N. Head RCSUIPac}: LCdr C. Ensing Your completion is anticipated for not later than Tuesday, 12 August, 2014. Thank you in advance for the time you invest in this effort as it wil have a significant impact on the future of the CCO. http://mfa-hfx-iems005, forces. mil.ca/eListen/Surveys/DCdtCCOB/dedtecob.htm! END OF ENGLISH TEXT / DEBUT DU TEXTE EN FRANCAIS Chers collagues, En appui a initiative de renouvellement des Programmes des cadets et des rangers juniors canadiens, "OCC amorce examen de son organisation et de son effectif. Avec l'aide d'experts de la Direction ~ Gestion du changement (un ‘groupe du ministére de la Défense nationale [MON] au sein des Ressources humaines ~ Civils), nous consacrerons les prochains mois a schématiser toutes les tAches que nous accomplissons et a documienter nos interactions de maniére & pouvoir améliorer, ensemble, nos processus dans le but d'assurer le succés continu du Programme des cadets via les différents moyens dont nous disposons pour le soutenir. ‘Au début du processus, il faut colliger les données et profiter des opportunites de consulter le plus de membres du personnel a temps plein que possible parmi les personnes qui travaillent dans les diverses sections et sous-sections au sein de la Direction ~ Cadets et Rangers juniors canadiens (D Cad & RJC), les Unités régionales de soutien aux cadets (URSC) et d'autres unités subordonnées. De plus, au fur et a mesure que le processus avancera, des efforts seront aussi déployés afin de rencontrer du personnel temps partie (p. ex., les personnes qui travaillent au sein d’un corps/escadron). Le présent message électronique vous ménera vers la premiére occasion qui vous est offerte de nous faire part de vos commentaires en repondant au questionnaire par entremise du Réseau étendu de la Défense (RED). A mande que vous faites suivre ce message pour action par tous le personnel travaillant a temps plein au sein de votre établissements. Nous savons pertinemment que bon nombre d'entre vous sont fort occupés a soutenir les centres diinstruction, mais la tache que nous vous proposons ne peut pas attendre a |'autormne. En fait, nous nous servirons des résultats du ‘questionnaire lors des consultations que le directeur ~ Gestion du changement ménera en septembre ou octobre. Pour ce faire, nous visons a obtenir un taux de participation de 100 %, Répondre au questionnaire ne vous prendra que 20 minutes. Pour obtenir plus d'informations et d'explication concernant notre démarche, veuillez suivre le lien ci-dessous (accessible par lentremise du RED, non par \'internet). En répondant au bref questionnaire, si vous avez des questions ou des. préoccupations, n’hésitez pas & communiquer avec le point de contact approprié DCad&RIC Majd. Henry URSC Atlantique: Cape. Brayman URSC Est Capt E. Montmarquetio URSC Centre: Lol T. MeNeil URSC Nord-ouest: Loo! N. Head ‘A0432640_4-A.2014.00886--0048URSC Pacifique: Cape C. Ensing Votre questionnaire diment rempli est attendu au plus tard le mardi 12 aout 2014. Nous vous remercions a 'avance du temps que vous investirez dans cette tache, car elle aura des repercussions importantes sur l'avenir de ‘OCC. hittp://mfa-hfx-icms005.forces.mil.ca/eListen/Surveys/DCdtCCOB/dedteeob htm) Merci, Mario Albert Lcol DID Cats & ICR 613-996-1316 ‘A0432640_5-A.2014.00886--00498.19(1) _ Mclean Maj ED@RCSU Northwest@Winnipeg Mclean Maj ED@RCSU Northwest@Winnipeg June-04-14 11:20 AM CRESSMAN Capt KD@RCSU Northwest RCSU NW@Winnipeg; Griffiths Lt(N) MS@RCSU Northwest@Winnipeg FW: INITIATING DIRECTIVE - ORGANIZATION AND ESTABLISHMENT REVIEW OF 0 CDTS & JCR AND RCSU // DIRECTIVE DE MISE EN OEUVRE - ORGANISATION ET EFFECTIFS EXAMEN DE LA D CAD & RIC ET DES URSC Tracking: Recipient Read CCRESSMAN Capt KD@RCSU Northwest RCSU Read: 04/06/2014 1:08 PM NWeWinnipes Grifiths LN) MS@RCSU Northwest@Winnipeg Read: 04/06/2014 4.08 PM FYL Edison McLean Major RCSU (NW) Support Services Officer | Officier des services de soutien de URSC (NO) Office | Bureau (204) 833-2500 local $095 Toll-free | Sans frais 1-800-842-1851, option 8, 5095 Fax | Télecopieur (204) 833-2833 Cell: (204) 292-4619 From: Head [Col N@RCSU Northwest @Winnipeg Sent: June-03-14 1:42 PM To: Cairns CPO2 H@RCSU Northwest@Winnipeg; Finkle Maj RMGRCSU Northwest@Winnipeg; Fitzpatrick LCdr DM@RCSU Northwest@Winnipeg; Kiecker LCol BH@Whitehorse ACSTC@Whitehorse; Mclean Maj ED@RCSU Northwest@Winnipeg; Renaud Ma} B@RCSU Northwest@Winnipeg; Roy LCol DR@RCSU Northwest@Winnipeg; Templeman Maj SMJ@RCSU Northwest @Winnipeg; Walker Capt KO@RCSU Northwest@Winnipeg; West Capt V@RCSU Northwest@Winnipeg; West LCol DJ@Rocky Mountain NACSTC@Ghost River; Woollven Maj WHJ@RCSU Northwest@Winnipeg; Power MWO GE@RCSU Northwest@Winnipeg; Bannister LCol SHR@RCSU Northwest@Winnipeg; Allan Dengis (Allan.Dengis@cadets.gc.ca); Tami.Marchinko@cadets.gc.ca Ce: - ‘Subject: FW: INITIATING DIRECTIVE - ORGANIZATION AND ESTABLISHMENT REVIEW OF D CDTS & JCR AND RCSU / DIRECTIVE DE MISE EN OEUVRE - ORGANISATION ET EFFECTIFS EXAMEN DE LA D CAD & RIC ET DES URSC 1, Attached find the Initiating Directive for the O&E working group. You will note that | am part of this working group and that each RCSU also has representation. Also there is representation from each functional area of the organization. This is critical, for as the directive states, form will follow function. It is important that this working group start with analysing the business of providing support to cadet program delivery and it’s administrative processes, Only after those functions are evaluated and rationalized can a structure be put in place. This directive has articulated a sound approach to organizational review and you should assure your staff that the best interests of the corps’ staff, who deliver the local program, are paramount. 1 ‘A0432641_1-A.2014.00886--0050s.19(1) BRAUN TUDELA- FOREIGN OH OASSFES 2. One point of clarification regarding scope: all full-time staff are in the scope of this working group. When Note 1 states that CSTCs and RGSs will be analysed later, this is referring to the part-time Class A structure of those establishments. Any CSTC or RGS with full-time staff will part of this OBE review. 3. Assenior leaders in our organization, it is important that we all continue to keep ourselves and our followers informed on Renewal. If you or your subordinates have any questions regarding this working group, please feel free to contact me directly. NR. Head Lieutenant-Colonel Commanding Officer 204-833-2500 ext 5750 From: Namiesniowski Col CR@VCDS D Cats & JCR@Ottawa-Hull Sent: May-30-14 4:24 PM ‘To: MACMILLAN LCol JA@RCSU(C)@Borden; Byers LCol TC@4CRPG@Esquimalt; Muir Cdr AW@RCSU (Pacific)@Esquimalt; Francis LCol RT@VCDS D Cats & ICR@Ottawa-Hull; Agnew Cdr D@VCOS D Cats & ICR@Ottawa- Hull; Nadeau Cdr SS@CMP DMPAP@Ottawa-Hull; Peterson Maj G@VCDS D Cats & JCR@Ottawa-Hull; Henry Maj JEGVCDS D Cats & ICR@Ottawa-Hull; Oulton Maj DR@VCDS D Cats & JCR@Ottawa-Hull; Brayman LCdr TA@RCSU (Atiantic) Corp Sves@Shearwater; Mont marquette Capt JSE@URSC-EST@St-Jean; McNeil LCol TJ@RCSU(C)@Borden; Head LCol N@RCSU Northwest Winnipeg; Ensing LCdr CM@RCSU (Pacific)@Esquimalt; McRae LCdr OR@VCDS D Cats 8 JCR@Ottawa-Hull Ce: Bennett RAdm J@VCDS DGRC@Ottawa-Hull; Bury BGen PI@VCDS DGRC@Ottawa-Hull; DiPersio Cdr WI@RCSU (Atlantic) Comd@Shearwater; Arseneault LCol AG@VCDS D Cats & JCR@Ottawa-Hull; Hone LCol JRR@VCDS D Cats & JCR@Ottawa-Hull; Laprade LCol JVIGURSC-EST@St-Jean; Stead LCol TG@S CRPG@Gander; Plourde Lcol GB@2 GPRC@St-Jean; Albert LCol JPM@VCDS D Cats & JCR@Ottawa-Hull; Richardson LCol MJ@3 CRPG@Borden; Volstad Maj MC@ICRPG@Yellowknife; . nee ee Sarah Matresky; Keirstead Maj DJ@VCDS DGRC@Ottawa-Hull; Himbeault Lt(N) L@VCDS D Cats & ICR@Ottawa-Hull; Marcotte R@ADM(IM) DHRIMG@Ottawa-Hull, Pyle CWO GE@VCDS D Cats & JCR@Ottawa-Hull; Roberge Maj JPID@C Army DGL Res/COS Land Res@Ottawa-Hull ‘Subject: INITIATING DIRECTIVE - ORGANIZATION AND ESTABLISHMENT REVIEW OF D CDTS & JCR AND RCSU // DIRECTIVE DE MISE EN OEUVRE - ORGANISATION ET EFFECTIFS EXAMEN DE LA D CAD & RIC ET DES URSC BILINGUAL E-MAIL / COURRIEL BILINGUE ENGLISH TEXT Good day all, Enclosed, please find the subject document. Regards, TEXTE FRANCAIS Bonjour a vous tous, Veuillez trouver ci-joint le document en rubrique. Merci ‘A0432641_2-A.2014.00886--0051ys ID - OF Review 30 May 14.paf Conrad Namiesniowski Colonel | colonel Director Cadets and Junior Canadian Rangers | Directeur Cadets et Rangers juniors canadiens conrad namiesniowski@forces.gc.ca ‘Telephone | Téléphone 613-992-3382 Facsimile | Télécopieur 613-996-1618 Government of Canada | Gouvernement du Canada ‘0432641_3-A.2014.00886--0052Bp M2tere Defense Défense nationale National Defence Headquarters Ottawa, Ontario KIA OK? Ottawa, (Ontario) KIA OK2 1085-17 (D Cats & ICR 4) 30 May 2014 Distribution List INITIATING DIRECTIVE ~ ORGANIZATION AND ESTABLISHMENT REVIEW OF DCDTS &JCR AND RCSU References: A. 1000-3 (DGRC) Initiating Directive ~ Review of Command and Control and Governance of the Cadet and Junior Canadian Rangers Programs dated 13 Jun 13 B. 1003-3 (DGRC) Review of Command and Control and Governance of the Cadet and Junior Canadian Rangers Programs dated 7 Oct 13 C. Renewal of the Cadet and Junior Canadian Ranger Programs D. DNDICF Interim Organization and Establishment Policy (CEP 219) dated Jun 12 1, Background. Reference A directed CC Res & Cats to conduct an investigation and make recommendations with respect to ‘Command and Control (C2) and Governance of the Cadets and JCR Programs, Reference B directed C Res & Cats to move forward using a centralized model as a framework to conduct detailed analysis and planning in order to implement a new C2 and Governance model no later than September 2014. wa Canada Quarter gbnéra de ia Défense nationale 1085-17 (D Cad & RIC 4) Le 30 mai 2014 Liste de distribution DIRECTIVE DE MISE EN EUVRI ORGANISATION ET EFFECTIFS EXAMEN DELA D CAD & RIC ET DES URSC Reférences : A. 1000-3 (DGRC) Directive de mise en ceuvre de examen du commandement, du contrale et de la ‘gouvernance des Programmes des catlets et des rangers juniors canadiens, datée du 13 juin 2013 B. 1003-3 (DGRC) Examen du commandement, du contrdle et de la gouvernance des Programmes des cadets et des rangers juniors canadiens, daté du 7 octobre 2013 . Renouvellement des Programmes des cadets et des rangers juniors canadiens D. Politique intérimaire révisée sur organisation et les effectifs du MDNides FC (PFC 219), datée de juin 2012 1 ontexte. Dans le document a la référence A, on demandait expressément au C Rés et Cad de mener une enquéte et de formuler des recommandations sur le commandement et le contrdle (C2) et la gouvemnance des Programmes des cadets et des Rangers juniors canadiens (RIC). Dans Je document a la référence B, on chargeait Ie C Rés et Cad d’aller de l’avant en utilisant un modéle centralisé comme cadre afin d’effectuer une analyse et une planification détaillées dans le but de mettre en oeuvre un nouveau modele de C2 et de gouvernance au plus tard en ‘A0432641_4-A.2014.00886--00532. ‘This new C2 and Governance model is in the final stages of completion and reinforces the direction to centralize command, control, and strategic governance of the program with the intent to decentralize operations, execution, and program delivery and support. To achieve this intent, a full Organization and Establishment (O&E) review must be conducted, 3. Aim. To provide direction on the O&E, review of D Cats & JOR and RCSUs for the development and implementation of an optimized organizational structure and supporting business processes for the new C2 and Governance model. 4. Scope. The scope of the O&E review includes: a. analyzing the current organizational structure and supporting business processes and conducting the necessary business process redesign (BPR) and improvements to optimize resources, maximize efficiency and integrate the decision-making processes by the ‘command authority; and b, determining the required O&E at each level of the organization that best aligns with the improved business processes; reinforcing the concept that form follows function (eg. organizational structure is driven by actual work 27 septembre 2014. 2. Cenouveau modéle de C2 et de gouvernance, dont la réalisation en est aux derniéres étapes, renforce orientation visant & centraliser le commandement, le contréle et la gouvernance stratégique du programme en vue de décentraliser les opérations, l’exécution ainsi que la prestation et le soutien du programme. Pour ¥ parvenir, un examen complet de organisation et des effectif’ (O&E) doit atre effectué. 3. But. Fournir de orientation concernant I’examen des O&E du D Cad & RIC et des URSC pour P’élaboration et la mise en ceuvre d’une structure organisationnelle optimisée et de processus administratifs a l’appui pour le nouveau modéle de C2 et de gouvernance. 4, Portée. La portée de lévaluation des O&E comprend les points suivants a. analyser la structure organisationnelle et les processus administratifS & Pappui en place actuellement, et procéder a la reconception des processus d'affaires (RPA) des processus administratifS et aux améliorations nécessaires pour optimiser l'utilisation des ressources et l’efficience et pour intégrer les processus décisionnels de lautorité de gestion; et b. déterminer les O&E nécessaires a chacun des niveaux de organisation pour assurer la meilleure harmonie possible avec les processus administratifs améliorés; renforcer la notion selon ‘A0432641_5-A.2014.00886--00545 requirements). ‘Note 1: All establishments with the exception of how CSTCs / RGSs are structured to support the CSTC program, are within the scope of this ORE review. O&E review of the CSTCs / RGSs will take place once decisions are made regarding the optimization of the CSTC / NDA components of the program to ensure ‘maximum resources are allocated to the Jocal program components. Note 2: Enhancing the role of CAF NCM6s in the CCO and reinforcing that youth leading youth is a basic tenet of the Cadet Program (e.g. enhancing the concept of the staff cadets) must also be considered as they relate to O&E at all levels of the organization. External Support Requirements. Considering the scope of the O&E review, support from the following organizations will be requested: 37 a. Director Change Management (DC ‘Memt) to facilitate BPR and improvements and assist with determining required O&B; Note 3: Since DC Mgmt will play a lead role in BPR, a Service Level Agreement (SLA) and subsequent Project Charter will be established to formalize this support. laquelle la forme suit la fonction (p-ex., la structure organisationnelle découle des exigences réelles du travail). 1 remarque : Tous les effectifs, & exception de la fagon dont les CIEC et les EVVR sont structurés pour soutenir le programme de CIEC, sont inclus dans le présent examen des O&E. L’examen des O&E des CIEC et des EVVR aura liew aprés la prise des décisions concernant optimisation des composantes des CIEC et des ADEN du programme afin de s’assurer qu’un maximum de ressources est alloué aux composantes des programmes locaux 28 remarque : Rehausser fe role des MR des FAC dans OCC et renforcer le principe de la jeunesse en position de leadership dans le Programme des cadets (p.ex. en renforgant le concept des cadets- cadres) doivent aussi étre considérés car ils sont en lien avec !OWE 4 tous les niveaux de-V organisation. 5. Besoins en soutien extérieur. Btant donnée la portée de cet examen des O&E, Ie soutien des organisations suivantes sera demandé a, Le Directeur— Gestion du changement (D Gest C), afin de faciliter la RPA et d’aider & déterminer les O&E nécessaires; 3¢ remarque : Comme le D Gest C jouera un rdle de premier plan dans la RPA, un accord sur les niveaux de service (ANS) et une charte de projet subséquente seront établis pour ‘A0432641_6-A.2014.00886--0055b. Director Defence Force Planning (DDFP) to provide Subject Matter Expert (SME) advice on O&E; and c. Defence Renewal Team (DRT) POC for Initiative 6.1 (Lean Headquarters) to provide advice on optimizing organizational design. 6. Assumptions and Constraints. The strategic assumptions and constraints contained in reference A will continue to guide development and implementation of the new C2 and Governance structures, 7. The following concepts will also guide development and implementation of the new OME design and supporting business processes: Principles of organization: These are common elements that contribute to developing organizational patterns and structures at all levels within DND and the CAF (1) _ definition of responsibility; (2) unity of command; (3) _ span of control; (4) rational assignment; any officialiser ce soutien, b. Le Directeur ~ Planification des Forces de la Défense (DPFD) fournira des conseils en tant qu’expert en la matiére (EM) sur les O&E; c. Le point de contact (POC) de Equipe de renouvellement de a défense (ERD) pour initiative 6.1 (allégement du quartier général) fournira des. conseils sur optimisation du concept organisationnel. 6. Hypotheses et contraintes. Les hypothases et les contraintes stratégiques dont il est question dans le document la référence A continueront d’orienter élaboration et la mise en ceuvre des nouvelles structures de C2 et de gouvernance, 7. Les concepts qui suivent guideront également l’élaboration et la mise en ceuvre du nouveau modéle d’O&E ainsi que des processus administratifS & l'appui a. Principes de organisation Tous sont des éléments communs contribuant a développer les modéles et structures organisationnels a tous les niveaux du MDN et des FAC @ définition des responsabilités; (2) _unité de commandement; (3) étendue du contrdle; (4) _ attribution rationnelle; ‘A0432641_7-A.2014.00886--0056 eee eee(5) delegation of authority; and (6) accountability. b. Organizational objectives: In developing or maintaining the structure of DND and the CAF, organizational objectives are to: (1) maintain structures capable of accomplishing assigned roles and tasks in an effective ‘manner with the minimum possible expenditure of resources; 2) standardize structures and supporting business processes across the organization, consistent with the efficient and effective accomplishment of assigned roles and tasks, to increase organizational cohesion and. effectiveness; Note 4: This does not preclude some asymmetrical approaches to be explored, particularly when considering options to optimize direct service and support to corps and squadrons, Rational standardization is the intent, but variation will be considered where proven to be necessary due to geography, distances, proximity of resources. (3) leverage technological advances and incorporate best practices, where SAT (5) délégation des pouvoirs; et (©) responsabi i, b. Objectifs organisationnels Dans le développement ou le maintien de structures du MDN et des FAC, les objectifi organisationnels sont de (1) maintenir des structures permettant daccomplir efficacement les tches et les roles assignés tout en exigeant le minimum de ressources possible; (2) établir des normes pour les structures et les processus administratifs 4 appui, au sein de toute organisation, qui sont compatibles avec Pexécution efficace et rationnelle des tiches et des réles assignés, afin augmenter la cohésion et Pefficacité organisationnelles; 4 remarque : Ceci n’empéche pas explorer certaines approches asymetriques, particuliérement lors de la considération d’options pour optimiser le support et le soutien directs aux corps et escadrons. Lintention est une uniformisation rationnelle, mais certaines variations seront considérées lorsque prouvé nécessaire étant donné la géographie, les distances et la proximité aux ressources. (3) _ miser sur les progrés technologiques et incorporer les pratiques ‘A0432641_8-A.2014.00886--0057appropriate, to enhance exemplaires, le cas communications and operate échéant, afin d’améliorer more efficiently; les communications et dopérer de fagon plus efficiente; (4) _ streamline the evidence- (4) _tationaliser un processus based and informed decision- de décision informé et basé making process by sur Pévidence, en eliminating review levels Gliminant les niveaux where proven to create an examen qui ont été unnecessary burden, thereby prouvés étre un ajout maintaining the simplest inutile au fardeau, et vertical organizational ‘maintenir ainsi la structure structure; onganisationnelle verticale sa plus simple expression; (5) ensure that organizational (5) svassurer que les improvements in one sector améliorations concemant are applied elsewhere when organisation d’un secteur appropriate; and sont appliquées ailleurs sil y alien; et (6) develop organization (6) ¢laborer une nomenclature nomenclature that have otganisationnelle ayant des precise meanings throughout significations précises dans the organization. toute ’organisation. ©. Guiding principles for effective ¢. Principes directeurs pour une organization design: The following conception organisationnelle apply when developing new efficace : Ce qui suit s’applique organizational structures or lors du développement de considering changes to existing nouvelles structures organizations: organisationnelles ou lorsque des changements sont considérés dans des organisations existantes (1) consider the following five (1) _tenir compte des interrelated components: cing composantes suivantes, qui sont interreliées: (a) leadership; (a) leadership; 6/17 ‘A0432641_9-A.2014.00886--0058TAT (2) @B) 4 () decision-making and structure; (©) people; (@)_ work processes and systems; and (©) organizational culture and dynamics; ensure vertical alignment 2 with subordinate units and ‘maximum standardization of structures, functional processes and organizational nomenclature in order to facilitate command, control and effective communication up and down the chain of command and across the organization; remove unnecessary layers @ and bureaucracy between command [in this case, YCDS is the Officer Commanding a Command (OCC)] and cadets who are the participants in the program); reinforce that headquarters a staff are assigned responsibility for a particular function, and for coordinating the work of other staff who have responsibilities related to that () prise de décisions et structure; (0) personnes; (@)_ processus et systémes de travail; et (©) Culture organisationnelle et sa dynamique; veiller 4 harmonisation verticale avec les unités subordonnées et & Puniformisation maximale des structures, des processus fonctionnels et de la nomenclature de Vorganisation afin de faciliter le commandement, Ie contrdle et une communication bidirectionnelle efficace dans la chaine de commandement et dans toute ’organisation; liminer les étapes et la bureaucratic inutiles entre Je commandement (dans ce cas-ci, Pofficier Commandant du Commandement [OCC] est le VCEMD) et les cadets qui sont les participants du programme; insister sur le fait que le personnel du quartier ‘général est responsable une fonction en particulier ainsi que de la coordination du travail autres membres du ‘A0432641_10-A-2014.00886--0059function while emphasizing that staff exists to support the chain of command but are not a part of it; and rationalize the size of headquarters and other establishments by optimizing spans of control and the level of required supervision, based on actual work requirements and not arbitrarily determined. 6) Note 5: Most of these concepts are contained at reference D. 8. Work Breakdown Structure. Work will be completed in the following four stages: a, Stage One (May—Aug 14) Establish Strategic Context for O&E Review: (1) Task 1.1 -Define the organization’s role, mandate, key program principles and core capabilities; Note 6: This is not to be confused with the Cadet Program Mandate (CATO 11-04). This is intended to synthesize the various organizational missions, visions, etc into one clear mandate for the entire organization (2) Task 1.2—Map the 8/17 personnel en lien avec cette fonction, tout en soulignant que le personnel est li pour soutenir la chaine de commandement, sans toutefois en faire pattie; rationaliser la taille des quartiers généraux et des autres formations en optimisant I’étendue du contrale et le niveau de supervision requis, fondés sur les exigences réelles du travail, et non arbitrairement. () ‘5 remarque : La plupart de ces concepts sont abordés dans le document de référence D. 8 ‘Structure de répartition du travail Le travail sera effectué en quatre étapes : a. Bape 1 (de mai éaotit 2014). Etablissement du contexte stratégique pour l’examen des ORE tiche 1.1 ~ définir le role de l organisation ainsi que son mandat, les principes- clés de ses programmes et ses principales capacit Q 6 remarque : A ne pas confondre avec le mandat du Programme des cadets (OAIC 11-04). Cette tiche vise a faire la synthése des diverses missions et visions organisationnelles, etc., eta les réunir dans un mandat clair pour toute organisation (@)_ tache 1.2 ~définir les ‘A0432641_11-A-2014.00886--00609”17 organization’s core processes (Macro Levels 1 and 2); (3) Task 1.3 -Conduct a function / task analysis across the organization; and (4) Task 1.4 — Assess the current organization (e.g. SWOT analysis). Note 7: This stage will be supported by fone face-to-face meeting of the O&E Review WG members to be held in Ottawa ON from 23-26 Jun 14 b. Stage Two (Sep 14-May 15) Redesign and / or Improve Business Processes: (1) Task 2.1 -Map and analyze the current /““as is” business processes across the organization (Micro Levels 3 and 4); (2) Task 2.2 ~Conduct BPR on the following two aspects of the organization: (a) the Quality Control Model related to training and developing program participants, aimed at establishing streamlined and fully integrated ‘cross-functional processes; and @B) 4) principaux processus de Porganisation (macro- niveaux | et 2); tache 1.3 — effectuer une analyse des tiches et des fonctions dans toute Porganisation; et tiche 1.4 — évaluer organisation actuelle (p.ex. analyse FFMP). 7 remarque : Cette étape sera facilitée par une rencontre des membres du groupe de travail pour examen des O&E qui e tiendra a Ottawa (Ontario) du 23 au 26 juin 2014, Etape 2 (de septembre 2014 & mai 2015). Restructurer et / ou améliorer les processus administratifs b. oO @) tiche 2.1 ~ définir et analyser les processus, administratifs dans leur état actuel / « tel quel », cet ce, dans toute organisation (micro- niveaux 3 et 4); tache 2.2 — procéder & ta RPA en lien avec les deux aspects suivants de Porganisation (a) le modéle de contréle de la qualité associé & Pinstruction et au perfectionnement des participants au programme, avec Pobjectif d’établir (A0432641_12-A-2014-00886.-006110/17 (b) conduct / administration of the program locally, aiming to reduce the workload of and strengthen the service and support to corps and squadrons. (3) Task 2.3 ~ Recommend the improved / “to be” business processes; and (4) Task 2.4~Develop a Validation and Implementation Plan (VIP) for the approved business processes. Note 8: This stage will be supported by a series of site visits / focus group studies conducted by select ORE. Review WG members and DC Mgmt staff as well as one face-to-face meeting for the Core WG to be held in Ottawa ON from 1-4 Dec 14. c. Stage Three (Mar-May 15). Develop Courses of Action (COAs) for O&E Design: (1) Task 3.1 ~ Consider outputs from previous stages and additional inputs from the strategic leadership; des processus interfonctionnels simplifigs et pleinement intégrés; (b) application et administration du programme a Péchelle locale, avec Vobjectif de réduire Ie volume de travail et de renforcer les, services et le soutien offerts aux corps et aux escadrons, (3) _tache 2.3 — recommander les processus administratifs améliorés ow a venir; et (4) tache 2.4 ~ élaborer un plan de validation et de mise en @euvre pour les processus administratifs approuvés. ‘8 remarque : Cette étape sera facilitée par une série de visites sur les lieux et d’études auprés de groupes de consultation menées par certains membres du groupe de travail pour l’examen des O&E et du personnel du D Gest C ainsi que par tune rencontre du groupe de travail principal a Ottawa (Ontario) du 1 au 4 décembre 2014. c. Bape 3 (de mars 4 mai 2015 Elaboration des options pour la conception des O&F (1) tdche 3.1 ~ étudier les résultats des étapes précédentes ainsi que les autres contributions du '80432641_13-A-2014.00886--0062Q) @) (4) G6) MAT Task 3.2 — Design and Q) analyze O&E options (COAs) considering possible organizational grouping models (ic., functional, geographic, program, matrix, hybrid), accounting for the applicable functions within the joint staff system, Reference D, and ensuring linkages to improved business processes and the C2 and Governance model; Task 3.3 ~ Produce a COA @) decision briefing to include recommended CO. ‘Task 3.4 — Plan for (4) implementation and transition by considering the impact on people (e.g. how to address attrition, lateral moves, competitions, relocations, notices for termination of employment) as well as the administrative requirements to support organizational change; and Task 3.5 ~ Plan for implementation and () leadership stratégique; tache 3.2 ~concevoir et analyser des options pour es O&E en considérant les modéles de regroupement organisationnel possibles (cad. fonctionnel, géographique, selon le programme, matriciel, hybride), en tenant compte des fonctions applicables du concept, d'état-major interallié, a la référence D, et en assurant les liens avec les processus administratif’s améliorés et le modéle de C2 et de gouvernance; tache 3.3 ~ Produire un exposé de décision des options possibles et y iclure Poption recommandée; tache 3.4 — planifier la ‘mise en ceuvre et la transition en tenant compte de l'incidence sur les personnes (Pp. ex., comment traiter attrition, les déplacements latéraux, les concours, les déménagements et les avis de cessation d’emploi) ainsi que des besoins administratifs afin de faciliter les changements onganisationnels; et tache 3.5 — planifier la mise en ceuvre et la ‘A0432641_14.A-2014.00886--0063transition by considering the required organization change submissions (e.g. Ministerial Organization Order (MOO), Canadian Forces Organization Orders (CFOO), Establishment Changes (EC); and Note 9: This stage will be supported by one face-to-face meeting of the O&E Review WG members to be held in Ottawa ON from 13-17 Apr 15. 4. Stage Four (Jun 15-Mar 16). Implement the Approved COA: (1) Task 4.1 ~Conduct a COA decision briefing; and (2) Task 4.2 Implement approved COA and transition to new O&E and supporting business processes. 9. Budget. The following budget has been assigned to this initiative: a. Fiscal Year 14/15: (1) Military Pay: $15k to fund focus groups with corps / squadron staff; and IAT transition en tenant compte des présentations requises pour apporter des changements organisationnels [p. ex., les arrétés ministériels, organisation (AMO), les ordonnances organisation des Forces canadiennes (OOFC) et les changements au tableau de dotation (CTD)] 9F remarque : Cette étape sera facilitée par une rencontre des membres du groupe de travail pour examen des O&E qui aura liew & Ottawa (Ontario) du 13 au 17 avril 2015. d. Btape 4 (de juin 2015 4 ‘mars 2016). Mise en ceuvre de option approuvée M tache 4.1 - préparer un exposé de décision pour présenter option retenue; tache 4.2 — mettre en ceuvre option retenue et passer de nouveaux ORE et processus administratifs a Pappui. Q) 9, Budget. Le budget suivant a été attribué a cette initiative, a. Année financiére 2014-2015 (1) Solde militaire : 15 000 $ pour le financement des groupes de consultation du personnel des comps et des escadrons. ‘A0432641_15-A-2014.00886--0064(2) Operations and Maintenance: 20k to fund two required face-to-face O&E Review WG meetings, participate in process mapping training, and conduct focus groups with corps / squadron staff, and b. Fiscal Year 15/16; (2) Military Pay: SOK; and (2) Operations and Maintenance: $7k to fund one required face-to-face ORE WG meeting, 10, Security & Disclosure of Information, ‘The work on this initiative is to be conducted in an UNCLAS environment. Notwithstanding, information which is related to pre-decisional senior leadership options will be handled on a need-to-know basis. 11. Key Messages. The optimized O&E structure and improved business processes in support of the new C2 and Governance model will: a, strengthen strategic leadership, C2 and organizational governance with shared responsibility between the CAF, Cadet Leagues and other partners; BAT (2) Fonctionnement et centretien : 20 000 $ pour financer deux rencontres nécessaires du groupe de travail pour I’examen des O&E, la participation & une formation sur la schématisation des processus, et organisation de groupes de consultation du personnel des corps et des escadrons. Solde militaire : 0 8. (2) Fonctionnement et entretien : 7.000 $ pour financer une réunion requise du groupe de travail pour l’examen des ORE. 10. Sécurité et communication information. Les travaux liés & la présente initiative seront effectués dans un environnement SANS CLASSIFICATION. Par ailleurs, l'information lige aux options présentées aux hauts dirigeants avant qu’ils prennent une décision doit étre traitée suivant le principe du besoin de savoir. 11, Messages clés. La structure optimisée des ORE et les processus administratifs améliorés qui soutiendront le nouveau modéle de C2 et de gouvernance auront les effets suivants a._ ils renforceront le leadership stratégique, le C2 et la gouvernance organisationnelle ‘en partageant la responsabilité entre les FAC, les ligues des ‘A0432641_16-A-2014.00886--0065b, enable evidence-based and informed decision-making at all levels of the organization; c. improve the effectiveness and efficiency of program management and support; and 4. generate a positive impact on those who deliver and support the delivery of the program at each level of the organization, especially at the community-level. 12. O&E Review Leadership Team Questions or concems on the work associated with this implementation may be directed to any of the following Points of Contact (POC) a. OPI: Cdr Stephan Nadeau, D Cats & JCR 2, ‘Stephan Nadeau@forces.ge.ca, 613-992-3387; Note 10: Cdr Nadeau is in the process of being posted to D Cats & JCR and will assume his role as OPI later this, summer once his change of strength (COS) date is finalized. LCol Mario Albert, D/D Cats & JCR will act as interim OPI and can be reached at 613- 996-1316 or Mario.Albert@forces.ge.ca. b. Asst OPI (C2): Maj Guy Peterson, D Cats & JCR 4-2, Guy Peterson@forces.gc.ca, 613- 995-6692; 17 cadets et d’autres partenaires; teront la prise de 3s éclairée et basée sur Pévidence & tous les niveaux de Porganisation; ¢. ils amélioreront Vefficience et Pefficacité de la gestion et du soutien des programm: d._ ils auront des répercussions positives sur les personnes qui ‘mettent en ceuvre et soutiennent le programme a chaque niveau de organisation, et particuligrement, au niveau communautaire. 12. Equipe de direction de examen des O&E. Les questions ou préoccupations relatives aux travaux associés a cette mise cen ceuvre peuvent étre adresses & l'un ou autre des points de contact (POC) suivants : a. BPR : Capf Stephan Nadeau, DCad & RIC2, Stephan. Nadeau@forces.ge.ca, 613-992-3387; ‘10 remarque : Le Capf Nadeau est en processus d’affectation a la D Cats & RIC et il assumera son role de BPR plus tard cet été lorsque sa date de changement d’effectif (CE) aura été finalisée. Leol Mario Albert, D Cad & RIC Adj., agira comme BPR intérimaire et peut étre rejoint au 613- 996-1316 ow Mario.Albert@forces.ze.ca. b. BPR adjoint (C2 Maj Guy Peterson, D Cad & RIC 4-2, Guy Peterson@forces.gc.ca, ‘A0432641_17-A-2014.00886--0066c. DCMgmt POC and BPR Lead: Maj John Henry, D Cats & JOR Eval & Val, Tohn. Henry@forces.gc.ca, 613-943-4500; and wal POC: LCdr Darin MeRae, D Cats & JCR 7-2, Darin McRae@forces.ge.ca, 613- 992-2783. 13. Core WG Members. In addition to the O&E Leadership Team, the following, personnel have been appointed as the core C2 WG. However, additional stakeholders and SMEs will be consulted as part of the collaborative process: Maj Mathieu Coulombe (D Cats & JCR Rep ~ Administration / IM-IT / Fortress); b, CWO Grant Pyle (D Cats & ICR Rep — Command / Logistics); ©. Maj Donnie Oulton (D Cats & ICR Rep ~ Business Planning); 4. LCdr Todd Brayman (RCSU(A) Rep ~ Comptrollership / Administration); €. Capt Eric Montmarquette (RCSUEE) Rep ~ Training); f. LCol Tom MeNeil (RCSU(C) Rep Command); 1s/17 613-995-6692; ©. POC du D Gest Cet responsable de la RPA : Maj John Henry, Evaluation et validation, DCad & RIC, John Henry@forces.ge.ca, 613-943-4500; et d. POC de l’Equipe du renouvellement : Cape Darin Me Rae, DCad & RIC 7-2, Darin McRae@forces.gc.ca, 613-992-2783 13. Membres du groupe de travail principal de organisation. Outre Péquipe de direction des O&E, le personnel suivant a été nommé au sein du groupe de travail principal sur le C2. Toutefois, d’autres intervenants et experts en la matigre seront consultés dans le cadre du processus de collaboration a, Maj Mathieu Coulombe [veprésentant (rep) D Cad & RIC ~ administration et GI-TI/ Forteresse]; b, Adjuc Grant Pyle (rep D Cad & RIC ~ commandement / logistique); ©. Maj Donnie Oulton (rep D Cad & RIC - planification des activités); 4d. Cape Todd Brayman (rep URSC(A) — fonction de contréleur / administration); e. Capt Eric Montmarquette (rep URSC(E) - instruction); £ Leol Tom MeNeil (rep URSC(C) = commandement); ‘A0432641_18-A-2014.00886--0067g. LCol Neville Head (RCSU(NW) Rep ~ Command); and bh, LCdr Carolyn Ensing (RCSU®) Rep ~ Logistics). 14, This initiating directive and the O&E review team require absolute support and cooperation across the organization as this is the most important exercise in re-engineering that the CCO has undertaken in decades. I am confident that positive change will occur and fully expect we will realize the critical end state of creating: a, aneffective and efficient CAF ‘manning and organizational structure, defined by clear ‘command and control lines; b. an organization free of redundancy, unnecessary bureaucracy, and obstacles to performance; and ©. an organizational culture that inspires an entrenched service and support mindset and reinforces our centre of gravity of building a strong and competent corps / squadron leadership team. Le Directeur —C g. Lcol Neville Head (rep URSC(N-O) - commandement; h. Cape Carolyn Ensing (rep URSC(P) — logistique). 14, Cette directive de mise en cuvre et Péquipe d’examen de PO&E requiérent un soutien et une collaboration absolus de toute organisation, car cet exercice de restructuration est le plus important qui a &6 entrepris par 'OCC au cours des derniéres décennies. Je suis confiant qu’un changement positif est & venir et je m’attends a ce que nous atteignons le résultat critique final, soit : a, une structure organisationnelle et de dotation en personnel efficace et efficiente au sein des FAC, définie par des chaines de commandement et de contrdle claires; b. une organisation exempte de redondance, de bureaucratic inutile, et d’obstacles nuisant au rendement; et c. une culture organisationnelle ingpirant une mentalité de s et de soutien, et renforgant notre centre de gravité visant & développer des équipes de leadership fortes et compétentes dans les corps et escadrons. dets et Rangers juniors canadiens, hed Colonel C.R. Namiesniowski Director Cadets and Junior Canadian Rangers Distribution List (next page) 16/17 Liste de distribution (page suivante) ‘A0432641_19-A.2014.00886--0068Distribution List Action O&E Review WG Members Renewal Steering Committee Information C Res & Cats DGRC CO RCSU (Atlantic) CO RCSU (Eastern) CO RCSU (Central) CO RCSU (Northwest) CO RCSU (Pacific) CO1CRPG CO2CRPG CO 3 CRPG CO.4 CRPG COS CRPG DID Cats & JOR D Cats & JCR2 D Cats & ICR 4 D Cats & JOR 6 D Cats & JCR7 DHRIM 5 DGRC PA Coord President of the Navy League of Canada President of the Army Cadet League of Canada President of the Air Cadet League of Canada 17 Liste de distribution Action Membres du groupe de travail pour examen des O&E Comité directeur du renouvellement Information CRés et Cad DGRC ‘Cmdt URSC Atlantique ‘Cmdt URSC Est ‘Cmdt URSC Centre ‘Cmdt URSC Nord-Ouest (Cmdt URSC Pacifique Cmdt 1 GPRC Cmdt 2 GPRC Cmdt 3 GPRC Cmdt 4 GPRC Cmdt 5 GPRC DCad & RIC Adj DCad & RIC 2 DCad & RIC 4 D Cad & RIC 6 DCad & RIC7 DIRHG 5 Coordonnateur des relations publiques du DGRC Président de la Ligue navale du Canada Président de la Ligue des cadets de PArmée du Canada Président de la Ligue des cadets de I’Air du Canada ‘A0432641_20-A-2014.00886--0069From: ulean Mal EDORCSU NonesoMnnioe 0: ‘Gaboucy Mak EOVCDS 0 Cats CREO Hl subject: RE: Status of re Ax Cadet Gling Program ater Maren: 27-14 2:57:00 Pet ‘You mentioned using CFB Wainwright for courses out of Penhold. While RCSU (NW) didn’t want to move any of the courses there and establishing a new CSTC, what about RGS (NV) going there. Currently we spend a lot of funds there leasing the faciity in Giml, MB during the summer and the warehouse year-round. If we used a CF facility we could certainly save the Cadet Programme some funds. Edison McLean Major RCSU (NW) Support Services Officer | Officior des services de soutien de TURSC (N-O} Office | Bureau (204) 833-2500 local 5095 Tolkfree | Sans frais 1-800-842-1851, option 8, S095# Fax | Telécopieur (204) 833-2833, Colt: (204) 292-4619 From: Gaboury Maj FOVCDS 0 Cats & JOR@Ottawa-Hull ‘Sent: March-26-14 8:35 AM To: Mclean Maj ED@RCSU Northwest @Winnipeg Subject: RE: Status of the Air Cadet Gliding Program FYI the director is not here this week so I wont be able to answer your query until he has returned Hopefully, next week. From: Mceon Maj EDBRCSU Nemwest@ienpes To: Grboury Ma FAVEDS D Cats & ICRBOHaWa- Hel Subject: Fl; Status ofthe Ar Cadet Giang Program We have previously gone for a five year lease, with the abilty to cancel with 12 month's notice as altached. What is the Directorate's recommendation on how to proceed with renewal for the lease of the hangar in Gimli, MB? Even though we are approx 14 months out, it takes a lot of ime to get these leases in place. << File: Gimli Hanger-Final 2010.pdf >> Edison McLean Major RCSL (NW) Support Services Officer | Officier des services de soutien de 'URSC (N-O) Office | Bureau (204) 833-2500 local 5095 Tol-free | Sans frais 1-800-842-1851, option 8, S09S# Fax | Telécopieur (204) 833-2833 Cell: (204) 292-4619 ‘A0432643_1-A.2014.00886--0070Future of the Air Cadet Flying Training Program Events of the past year coupled with statements from various individuals have generated uncertainty regarding the future of the Air Cadet Gliding Program (ACGP). As we near the start of the 2014 ACGP it is important that we continue to communicate the plan so that ACGP personnel can focus on their flying tasks and not be distracted by rumors and speculation about the Program. Senior levels of the Royal Canadian Air Force and the MND have affirmed that the ACGP will continue for the foreseeable future. It will be funded as required to meet our training objectives and to ensure it is sustainable within our allocated budget. ‘Through the renewal process the ACGP and PPS will be examined to ensure the objectives of both activities are in line with the requirements that we deem important for youth development in accordance with the goals and objectives of the Cadet Program. In the short term Air Ops staffs must continue to seek operational efficiencies and cost savings in the Program to ensure it remains affordable and sustainable. It is also important for RCSU staffs to support the current ACGP program as it is currently defined and structured until such times as the renewal process can run its course. As I stated in my Flight Safety Message, ACGP staffs need to be physically and mentally ready to conduct their ACGP activities. I trust this clarification regarding the future of the Program will contribute to that readiness. Conrad Namiesniowski Colonel D Cts & JOR ‘A0432643_2-A.2014.00886--0071s.19(1) From: Kamphuis [Col RWG@RCSU Northwest@Winnipeg Sent: March-21-14 8:09 AM To: Bannister LCol SHR@RCSU Northwrest@Winnipeg Cec: Renaud Maj B@RCSU Northwest@ Winnipeg; Head LCol N@RCSU Northwest @Winnipeg; Woollven Maj WHI@RCSU Northwest@Winnipeg; Walker Capt KOGRCSU Northwest@Winnipeg; Lagace Maj MW@RCSU Northwest@Winnipeg; Finkle Maj RM@RCSU Northwest@Winnipeg; Cairns CPO2 H@RCSU, Northwest@Winnipeg; Mclean Maj ED@RCSU Northwest@Winnipeg; 'LCol Dengis (Allan Dengis@cadets ac.ca); Templeman Maj SMJ@RCSU Northwest@Winnipeg; Kiecker Maj BH@RCSU Northwest @Winnipeg; Fitzpatrick LCdr DM@RCSU Northwest@ Winnipeg; Templeman Maj JO@ADM(IM) DGEAS@ Winnipeg; Dix Maj B@VCDS Cats & JCR@Winnipeg; West Capt V@RCSU Northwest@Winnipeg Subject: FW: Status of the Air Cadet Gliding Program Col Bannister - please action. rk RW. (Rob) Karts LUevtenat-ColeneHetorar clone commanding Ofc commandant Regoral Cadet Susser Unt (Neate) / Ut regonaie de souen aux cadets (Nord-ovest) PO Box 17000 Sin Fores / CP 17000 Suee Forces Winniges MB BU 3S ‘chlamanuiePloresacca Telephone | Telephone 204-888-2500 ext #750 Facsimile | Teécopeur 204-888-2588 ‘Government of Cansca | Gowerrement du Canad See our cadets at ww prairiecadats. smuamua.com From: Namiesniowst Col CRAVCDS 0 Cats & 2CREOKNa- Hull Sent: Thurscay, 20, March 2014 16:45 PM ‘To: MACMILLAN LCol JRBRCSU(C) Barden; Lprade Col WIGURSC-ESTASt-Ieen; Kamphus LCol RWBRCSU NorthwesupWinnpeg; Muir Car AWERCSU (Pace) Esquimalt; DPerso Cer WHGRCSU (Atlantic) CondlaShearwater (ce: Cooper ta} CIE@RCSU (Atlant) Al Ops@Shearuater; hampanne BEURSC-EST@St-Jea; Smith LCol BMRCSU (C) ‘Trentn@ Trenton; Sanne LCl SHRERCSU Norwest@Mineipg; Stewart Col KD@CFB Comex ACR Ops@Conox, Toth Mah (CGOVEDS O cats & IcREOLAWa-Hul, Lévelé Capt AEVCDS D Cats & ICREOMaWs-Hel; Abert LC JPMECDS 0 CAS & SeRGOKena-Hal Pie CHO GEBVCDS 0 Cas 8 ICRGANa- Hl Coven Ma} IGSQVCDS O Cats & ICRA Hl Subject: stots ofthe Ar Cadet Ging Program RCSU COs and RCA Ops Os, Attached is my statement on the status of the ACGP. I have been advised by Senior Levels of the Air ‘0432644_1-A.2014.00886--0072Force and the MND that the ACGP will continue, My statement should reassure ACGP personnel regarding the future of the Program. Please ensure my statement is conveyed to everyone conducting ‘or Supporting the ACGP. << File: DCdts Statement on the ACGP V2.doc >> Conrad Namiesniowski Colonel | colone! D Cats & JOR | D Cad & RIC 613-992-8382 ‘A0432644_2-A.2014.00886--0073Pages 74 to/a78 are withheld pursuant to section sont retenues en vertu de l'article 20(1)(b) of the Access to Information Act de la Loi sur ’accés a l’informationFrom: Mean Hal EDDRCSY Nodtwess Wong 0: end cal NOACSU Norwest @yionoes Subject: RE: League Teleconference 25 Fed 14 1900s CST Date: Feoruny-25-14 11:28:00 ant ‘Speaking Notes - Clothing Undate When the clothing cuts were first announced, anecdotal information was passed to this HQ stating there would be a detrimental effect on the Cadet Programme, To dale this has been unfounded as no ‘cadet corps in RCSU (NW) has been denied the ability to outfit cadets into a uniform. If a cadet does fot have a uniform itis most Ikely because the cadet corps has not asked for Logistik Unicorp points/FTU. As an aside, even though specific direction has been given multiple times on who to contact and how to request, LCol Kamphuis and ACOs have been receiving the emails direcly instead RCSU [NW received additional points to fil clothing requirements for the remainder of this FY and all cadet corps requests received to date have been actioned. 27 cadet corps have received points in the last few weeks and RCSU (NW) has ~165K in points remaining for distribution. It takes approximately 330 points to outfit a cadet into a bare minimum uniform and approximately 550 points for their Complete scale of issue. PT Clothing - the CF no longer provides PT clothing to CF mors, it is not unreasonable that would also choose to no longer provide to cadets. Parkas - ordering of parkas Is on hold for the remainder of the FY. The term parka is misteading because itis lightweight outerwear. Cadets are given OG parkas when conducting outdoor activilies In the winter if required. Parkas should be available for order next FY. Key points: ‘cadets are to be provided with one uniform only for now ‘+ existing stock held by the cadet corps should be used before providing new items and items should be recovered from cadets leaving the programme (this is how business was conducted for years in the CF and the Cadet Programme) ‘= orders are only to be placed for cadets currently enrolled, not for replenishing stock ‘© dress uniformity may not be possible this FY ‘* chulian outerwear is authorized ‘+ Logistik Unicorp points can be requested any time from now until the end of the FY to the RCSU (NW) Sup O, Capt Cressman directly (kenneth cressman@forces.gc.ca) Sea Cadets: + DEU order of dress * STU can stil be worn Alr Cadets: * DEU order of dress Aemy Cadets ‘© most cadets should have received FTU ‘+ since ~16 cadet corps did not place their full orders, RCSU (NW) ordered the remaining number of uniforms and had them shipped to Winnipeg to avoid losing them at the cut-off date last fal ‘A0432645_1-A.2014.00886--0079FFTU can be requested through CSG Winnipeg Sup 0, MWO Leamy directly (northwestsupalywinnipeg@forces.ge.ca) + FTU requests will be consolidated and shipping to occur beginning early March + combat boot requests sill go through the applicable CSG + IFFTU cannot outit @ cadet, DEU points can be requested Edison McLean Major RCSU (NW) Support Services Officer | Officior des services de soutien de !URSC (N-O) Office | Bureau (204) 833-2500 local 5095, Toll-free | Sans frals 1-800-842-1851, option 8, $095# Fax | Télecopieur (204) 833-2633. Cell: (204) 292-4619 From: Head LCOINGRCSU Norbwest BE peg Sent: Fry, 21, February, 2038 16:19 PE ‘To: Sannster LCol SHRERCSU Norhwest@Winripeg; Renaud Mal BBRCSU Nartwest@Witrpey;Lagace Mo MWGRCSU Nortwest@Winipe; WEST Ma} OJBRCSU Northwest@ainngeg; Finke Maj RMQRCSU Narhwest@idnapeg: Mean Maj EDQRCSU Nortwesteiionpe; Pzpatrck Lode DMARCSU Nertiwestainnipes; Kecre Maj BHBRCSU Norhwest@Winspe; Wealven Ma) WnBRCSU Norhwest@Winripeg: Cann Maj AWQRCSU Nerhwes @Wenpeg, Templeren Mal SHDORCSY Nortwest@Wionipeg, (Cas (02 HRCSU NorrwestBlnngeg Ce: Kamps Ucal RW@DRCSU Nethwest@ronpeg Subject: FW: League Teleconference 25 Fe 14 190s CST al, 1. Find below 2 copy of the agenda for our teleconference with the Leagues next week. In preparation for the meeting, those listed to speak are to prepare point form speaking nates for your topic. The notes should include: Highlights, Challenges, The Way Forward (choosing topics that are of inlerest to the League such as cadel growth). Each staff member is to prepare to speak for a max of 5 ‘minutes. Sp Svcs O should expect to update on uniforms for max 5 minutes and we will prepare for and additional 5 min of Q&A. Everyone should review the ROD's from the last meeting and be prepared for follow-up questions (i.e, Compt - how much of the new sports LSA has been used). If you hhave any questions, contact me 2. Please provide me with @ copy of your speaking notes by 0900hrs Tuesday 25 Feb as the CO ‘would lke to review and ensure what he has prepared and you each prepare is coordinated and not uplicated. NR. Head Lieutenant-Colonel Deputy Commanding Officer 204-833-2500 ext 6372 From: Flock apt MABRCSU Nortwest@winnpeg ‘A0432645_2-A.2014.00886--0080Sent: Fisy, 2, February, 2036 15:31 Mt Ce: WEST Maj DJBRCSU Northwest@Wnnipeg; Head Col NGRCSU Northwest @wlnnigeg; Wastanen LN) EWBRCSU Nerommest@Winipeg Subject: League Teleconference 25 Feb 14 1900s CST Importance: High Good Day League Partners, ‘Attached you will find the agenda for the teleconference on 25 Feb 14, the Record of Discussion from the Sept conference, and a copy of the Renewal plan for the CCO. All information concerning how to connect to the teleconference can be found in para 1 of the attached agenda. If you are having issue or require any clarification of how to connect please feel free to contact myself and I will be glad to assist << File; Agenda League Telecon 25 Feb 14.doc >> << File: ROD 14 Sept 13- League Cont.dac >> << File: Renewal_Plan_Colour pdf >> Meaghan MAK. Flook Captain | Capitaine Assistant Administration Officer | Regional Cadet Support Unit (Prairie) | Unité Régionale de Soutien aux Cadets (Prairie) National Defence | Défense nationale PO Box 17000 Sin Forces, Winnipeg, Canada R3J 3Y5 ‘Meaghan Flook@forcesgc.ca Telephone | Telephone 1-800-842-1851 option 8 ext 6370 Fax | Telécopieur 1-877-287-0398 Government of Canada | Gouvernement du Canada ‘A0432645_3-A.2014.00886--0081From: ‘Molean Mai EDORCSY Natwest Wes To: Head Col MORES Nortuest vvonioeg Subject: FH: Sub Werking Group 3» Loj, Th & Accommodation Date: February-10-14 2:40:21 F ‘Attachments: Prana agenda NG Sueno Mods! mastion Fe dos SAIL Saou Mode! 203 VLoo Draft Email Sir, When RCSU (NW) reorganized in 2009, three separate sections were created in Sp Sves to provide support to the cadet programme as follows: a. Supply. Seven warchouses, termed Cadet Supply Groups (CSGs), provide support to thelr designated cadet corps, RCIS, Expedition Centre, Sail Centre, Gliding Centre, RDA, NDA, andor CSTC. Each CSG was assigned cadet corps within a geographical area to include all supply support and tasks. The prioity of support is to first have the CSG deliver and pick-up the items for the activity, second is to ship the items to and from the activity, and the third is to have the cadet corps pick-up and drop off the items from the CSG. The single point of contact for an activity OP! is the applicable CSG. CSGs are limited to $5K contracts and their scope of purchases is only for materiel required for the activity; b. Transportation. All in support is provided through the Tn Section at RCSU (NW). This Tr ‘Section includes four civilian clks, CRs, who book all transport for the Region. RCSU (NW) has an SLA with 17 Wing which allows us to order most transports directly, without having to go through the Wing. Once the Tn Ciks receive Sec 32 authorization, they obtain quotes. and if under $5K, contract, the service themselves, and when the invoice is received, use their payment card to pay. Requirements en route, such as meals, are also the responsibilty of tho Tn Ciks: Contracting. All contracting support is handled by either the two Contracting Ciks (Sats) for under $5K or the Region Sup O for over S5K. Region Sup O and Sp Sves O can contract up to $25K themselves. Over $25K is through PWGSC. All cadet corps’ meals, campground books, rental fees, ‘etc. are contracted for them. Cadet corps then only have to show up and receive the goods andior service. ‘Aithough our model increases the number of fulltime staff at the HO, it significantly reduces the effort required by cadet corps staff, which was the primary goal of our 2009 reorganization. We implemented new processes to ensure Sp Svcs staff were available weekdays after hours as well as on weekends to dover, issue and accapt returned kit, including MSE, thus minimizing the requirement of CIC staff to take time off from their civilian employment, Cadet corps no longer have to make their own arrangements (which may actually contravene Sec 32 andlor contracting requirements) and then ‘submit claims for coimbursement. Its the hope of RCSU (NW) that the benefit of removing work from cadet corps stafflactivily OPIs far outweighs tho additional HO staff and we would lke the WG to consider all possible support models in their discussions, Edison McLean Major RCSU (NW) Support Services Officer | Officer des services de soutien de [URSC (N-O) Office | Bureau (204) 833-2500 local 5095 Toll-free | Sans frals 1-800-842-1851, option 8, 5095 Fax | Télécopieur (204) 833-2833 Coll: (204) 292-4619 ‘A0432646_1-A.2014.00886--0082From: Laprade LCo WIBURSC-ESTSY-Jean Sents Friday, 7, February, 2014 08:51 AM ‘To: _ Foor Ma JSOURSC-ESTOSK-Jean; Eager Ma) IMARCSU (Al) Sp \CSEShoarwater; Ws Maj PARCSU Cerral Det ert 83y Traring@Norh Bay ‘Ces Outen aj DREVCDS 0 Cats & ICREDOHAWA-Hul;Gaboury Ma FEEDS O Cats & ICRBORaWa-l, Comey Cpe JHRNAURSC-eSTaS-lean; Irn Maj DCBVCDS D cits & JCREOTaNa hut Metcalfe LCar JMBRCSUAorden; Mean Ma} EDBRCSU Nertwess@Wenipeg; Ensing Lr CMBRCSU (PacRcJOEsaumet Subject RE: Su Waring Guo 3 - Log, Ts &Accameedton Gents, Find enc! the agenda for noxt woek meetings. ‘Also, | propose to meet for dinner at La Cage aux Sports in St-Jean on Wed 12 Feb 1800. Leo! J. Laprade Gmat URSC Est Gamison St-Jean (450) 358-7099 poste 7027 CSN: 668-7027 BB: (514) 262-7122 De: Fotler May IRS@URSC-ESTESL Jeon Envoys vendre 7, fir, 2014 08:24 AN As Eager Moy MeSH (lane) Sp Svs@shearnater; Ws Maj PORCSU Cental Det North Bay TrakngNort Bay (Ce _Laprade LCa WIBURSC-ESTESt-Jean; Oulton Ma] DRAEDS D its & ICRBOMANa-tul; Gabouy Maj FOVEDS O Cas & sGRigouana- ul, Comeay Cape IHRNBURSC ESTASt-Jen; Inn Mo} OCBVEDS O Cas & ICRGORama Hl Hekate Lear IMORCSUDIbarden; Mean Ma) EDGRCSU Nerhwest@Wrmpep; Ersng Lctr CMARCSU (Pace) Esau ‘Objet: vd Working Group 3~ Lon, T & Accommodation Bon matin a tous. In preparation for the Sub WS, | drafted some of my thoughs on a powerpoint, which | would like to share with you. It could be a good start for our discussions. For those not involved directly with the WG, | would appreciate your comments which | will pass on to the members on your behalf Thanks in advance. Stéphane Fortier Major C Log URSC Est 668-7042 ‘A0432646_2-A.2014.00886--0083CCO PROGRAM SUPPORT MODEL WG HQ URSC EST EDIFICIE RHEINMETALL ST-JEAN SUR LE RICHELIEU AGENDA 11-13 FEB 14 | Date |_ Timings ___ tems ‘OPL ‘Remarks 11 Feb 14 | 0800-0830 | Arrival of the participants at HQ RCSU (E). Conf Room 2" | [0830-1000 Review Sve and Sp Components, LCSC Chair Concept and the tasks of sub-WG 3 Elaborate on main issues to be discus 1000-1030 Coflee break _ | 1030-1200 Work in Sub WG Sub-WG | Maj Oulton and Gaboury to work in sp Lb _|_ ort of Sub WG 3 —e 1200-13 Tunch _ 1330-15 Work in Sub WG (Continued) Sub-WG “1500-1515 [Break | - a) 1630 Work in Sub WG (Continued) Sub-WG 1630 Tz Feb 14 | 0830-1000 | 7000-1030 | - 1030-1200 ‘Work in Sub WG (continued) Sub-WG i ‘A0432646_3-A.2014.00886--0084[1200-1313 | _ Tuneh _ | 1330-1500 Work in Sub WG (Continued) Sub-WG e | : ort _ a [1300-1515 | Break - a 1515-1630 Work in Sub WG (continued) | 1630 End of Day 2 ~~ [1800-205 wer Cage aux Sports T3 Feb 14 | 0830-1000 Work in Sub WG (continued) 000-1030 Coffee break _ __ | 1030-1200 Work in Sub WG (continued) [4200-1315 _ Lunch : _ | 1330-1500 Review Sub WG work Chair | WG Report to be dratted by WG Asst OPI- | © Capture main issues Maj Oulton Discuss findings | Establish a work plan for COA | development | + Way ahead _ _ | 1500-1600 t Round table All 1600 ~__End of WG meeting ‘A0432646_4-A.2014.00886--0085Sub Working Group 3 caver3\2 Log, Tn & Accommodation C Log URSC Est Maj Stéphane Fortier 11-13 February 2014 ‘A0432646_5-A.2014.00886--0086Agenda O Aim | O Scope O Areas of Support O Intent O Assumptions O Constraints O Options ‘A0432646_6-A-2014.00886--0087Aim O To provide options of service support to the renewal Cadet and Junior Canadian Rangers (JCR) Programs. ‘A0432646_7-A-2014.00886--0088.69(1g) re (a) Scope TS O Sub WG 3 — Log, Tn & Accommodation will: Review the current L5 Log support and look at possibilities in developing a standardized svc & sup model (review LCSC concept from C2 WG); Enhance LSA to increase allocations for CC/Sqn accommodation (those in needs); and Look at ASD opportunities (civilian suppliers, League participation). 1A0432646_8-A-2014.00886--0089LCSC; Tn of cadets; LSA Acco; “i ASD. _f Areas of support O Transportation; O Movement (including Movement Coord Center); O1 Supply; O Contracts; O Food; O) Accommodation; O Infrastructure; O) Personnel (tradesman); and O Nautical Maintenance Workshop. A0432646_9-A-2014.00886--00908.69(1)(g) r (a) Transportation O Unit fleet; O Base support; O Rental; O POMV; O Contracted (standing offers); oO LCSC; Tn of cadets; LSA Acco; y ASD., J ‘A0432646_10-A-2014-00886.-0091LCSC; Tn of cadets; LSA Acco; 4 ASD. 4 Movement O Policy and Procedures (Natl Cadet Tn Procedures); O Commercial airlines; O Transit through RCSUs (airport, bus & train stations); OF Summer Movement Coord Center: ™@ Bus itineraries; @ Move orders from home to CSTCs; ™@ Provide temporary acco on garrison; @ | x Capt permanent and 18 pers class B, staff cadets, civilians (RCSU East). ‘A0432646_11-A-2014.00886--0092Supply OOHoOo0O0o000nog0 LCSC; Tn of cadets; LSA Acco; 4 ASD. Scale of issue and stocktaking; Uniforms and combat boots; Weapons and vaults; Ammunition; Procurement (CATO 17-34); Controlled goods items; Specialized equipment (Expedition, biathlon); Equipment readiness; and Minor equipment repairs (thru Base not tech workshop). ‘A0432646_12-A-2014.00886--0093LCSC; Tn of cadets; LSA Acco; ASD. | Contracts 1 Over 300 contracts per year, value over 1M$; 0 Leases; O Commercial accommodations; ) Caterers; O Cadet games; O Expedition activities; 0 Biathlon activities; and O Regional activities; ‘A0432646_13-A-2014.00886--0094LCSC; Tn of cadets; LSA Acco; ASD. Food aa i aa a ie O Draft CATO 18-23; O Combat rations (controlled by Supply): @ No MREs will impact on fresh ration or home made; O Fresh rations (from bases, from caterers); and O) Home made. ‘A0432646_14.A.2014.00886--0095LCSC; Tn of cadets; LSA Acco; 4 ASD., Accommodation O CSTC (officers, cadets); O Bases; and O Contracted (school board, commercial). ‘A0432646_15-A-2014.00886--0096LCSC; Tn of cadets; LSA Acco; Infrastructure O CC/Sqn (LSA Accommodation); O LCSCs (new reqr, most likely without lease); O CSTCs (outside bases, upgrade funds); O Regional QMs; and O RSCU HQs. ‘A0432646_16-A-2014.00886--0097LCSC; Tn of cadets; \ LSA Acco; g ASD. Personnel (tradesman) O CC/Sqn (N/A); O LCSCs; O CSTCs (augment from regional QMs); O Regional QMs and Satellite; and O RSCU HQs. ‘A0432646_17-A-2014.00886--0098Nautical Maintenance LCSC; Tn of cadets; LSA Acco; Workshop ASD... J” O1 3 full time pers and 2 part time pers; O Maintenance on various boats; 123x 420s, 11x SR2, 12x ooooodo chaloupes, 18x Whale Boats, 2x Wortboats, 9x Zodiacs, 2x RHIBs, misc eqpt (canoes, kayaks, sailboards, catamaran); Prepare boats for outsource contractors; Outboard (69) and inboard engines (2) repairs; and Paint touch ups; Turnaround of boats on sailing centres; Ensure boat maintenance during CSTC; and Procurement of sails, ropes, rigging eqpt, mast, etc. (A0432646_18-A-2014.00886--0099Pel rece Core nr apo ke es) ‘Sgt & Cple - Permanent ferrari QM Valleartier (48 CC/Sqn) ROE Ce ne erected Beaks Cre eaten) Ke eae QM Montréal (113 CC/Sqn) Adj, Sgt, 4 x Cple/Cpl eee RSCU HQ- yd QM Satellite thru QM Montréal ROCa eer ES Outaouais (14 CC/Sqn) tomer an Chennug ag een pi s @ 9 RSCU HQ Pe coric ‘A0432646_19-A-2014.00886--0100Matrix cose ese este OM Ho ‘Supply ale cl lw Te w fc ff sw eee cd bs Food ee ‘Accommodation a >] ow - rfaw pepe da ‘A0432646_20-A-2014-00886--0101feos Seas Head LCoL MORCSL Noches) Aono PW: Sub Working Group 3 - Log, Th & Accommodation February-10-14 6:22:58 AM Sir, WG convening this week to discuss logistic matters for the cadet programme. | think they should be made aware of our model, Would the BN you had last week regarding our support modelrequirement for additional positions be something we could forward or potentially steal a few paragraphs from? Edison McLean Major RCSU (NW) Support Services Officer | Officier des services de soutien de I'URSC (N-O) Office | Bureau (204) 833-2500 local 5095 Toll-froe | Sans frais 1-800-842-1851, option 8, 50954 Fax | Telécopieur (204) 833-2833 Cell: (204) 292-4619 From: Fotler Maj RSBURSCESTBSt-e3"| Sent: Friday, 7, Ftruary, 2014 08:28 AM To: Eager Maj MERCSU (Atant) Sp Sies@Seerater Wis Ma} PARCSU Cental Oct Noth Bay Traning@Nrth Bay (ce: _Laprade Lol WIBURSC-ESTES-Jan; Oulton Maj ORBVODS D Cats & JCROOLANA-Hul; GEbCUFY Mal FOVEDS D Cas & XeRGORa- Hl; Coreeus Cope MRNGURSC -EST St ean; lwin Maj DCBNCDS D Cts & XRGORaWa-Hul, Metafe Lor SyancsUaborden; Hosen Ma EDBRCSU Northwestantenipe; Ensing Ucar CM@RCSU (Pati) GESaumat Subject: Sub Working Goup 3 - Lo9, Th & Accommodation Bon matin a tous. In preparation for the Sub WG3, | drafted some of my thoughs on a powerpoint, which | would like to share with you, It could be a good start for our discussions. For those not involved directly with the WG, | would appreciate your comments which | will pass on to the members on your behalf. ‘Thanks in advance. ‘Stéphane Fortier Major C Log URSC Est, 668-7042 ‘A0432646_21-A-2014.00886--0102Sub Working Group 3. capers? Log, Tn & Accommodation C Log URSC Est Maj Stéphane Fortier 11-13 February 2014 ‘A0432646_22-A-2014-00886--0103Agenda O Aim O Scope O Areas of Support C1 Intent C Assumptions O Constraints O Options ‘A0432646_23-A-2014.00886--0104Aim QO) To provide options of service support to the renewal Cadet and Junior Canadian Rangers (JCR) Programs. ‘A0432646_24.A-2014.00886--01058.69(1)(g) re (a) Scope TO O Sub WG 3 — Log, Tn & Accommodation will: Review the current L5 Log support and look at possibilities in developing a standardized svc & sup model (review LCSC concept from C2 WG); Enhance LSA to increase allocations for CC/Sqn accommodation (those in needs); and Look at ASD opportunities (civilian suppliers, League participation). (A0432646_25-A-2014.00886--0106LCSC; Tn of cadets; LSA Acco; é Asp. Areas of support O Transportation; O Movement (including Movement Coord Center); C1 Supply; O Contracts; O Food; O) Accommodation; 1 Infrastructure; O Personnel (tradesman); and O Nautical Maintenance Workshop. ‘A0432646_26-A-2014.00886--0107LCSC; Tn of cadets; Transportation sD. JA O Unit fleet; O Base support; O Rental; O POMV; O Contracted (standing offers); Oo ‘A0432646_27-A-2014.00886--0108LCSC; Tn of cadets; LSA Acco; ASD. Movement O Policy and Procedures (Natl Cadet Tn Procedures); O Commercial airlines; O Transit through RCSUs (airport, bus & train stations); O) Summer Movement Coord Center: @ Bus itineraries; @ Move orders from home to CSTCs; @ Provide temporary acco on garrison; @ | x Capt permanent and 18 pers class B, staff cadets, civilians (RCSU East). ‘A0432646_28-A-2014.00886--0109LCSC; Tn of cadets; LSA Acco; ASD. Supply Aaa it aca eSB aaa Scale of issue and stocktaking; Uniforms and combat boots; Weapons and vaults; Ammunition; Procurement (CATO 17-34); Controlled goods items; Specialized equipment (Expedition, biathlon); Equipment readiness; and Minor equipment repairs (thru Base not tech workshop). OHOOooaoogoouooo 0 ‘A0432646_29-A-2014.00886--0110LCSC; Tn of cadets; LSA Acco; / ASD., _J Contracts O Over 300 contracts per year, value over 1M$; 0) Leases; O Commercial accommodations; O Caterers; O Cadet games; O Expedition activities; O Biathlon activities; and O Regional activities; (A0432646_30-A-2014-00886-.0111Lcsc; Tn of cadets; LSA Acco; Food O Draft CATO 18-23; O Combat rations (controlled by Supply): @ No MREs will impact on fresh ration or home made; O Fresh rations (from bases, from caterers); and O Home made. (A0432646_31-A-2014.00886--0112LCSc; Tn of cadets; LSA Acco; i ASD. | A Accommodation O CSTC (officers, cadets); O Bases; and O Contracted (school board, commercial). ‘A0432646_32-A-2014.00886--0113LCsc; Tn of cadets; LSA Acco; ASD. Infrastructure O CC/Sqn (LSA Accommodation); O LCSCs (new reqr, most likely without lease); O CSTCs (outside bases, upgrade funds); O Regional QMs; and O RSCU HQs. ‘A0432646_33-A-2014.00886--0114LCSC; Tn of cadets; LSA Acco; ASD., J Personnel (tradesman) O CC/Sqn (N/A); O LCSCs; O CSTCs (augment from regional QMs); O Regional QMs and Satellite; and O RSCU HQs. ‘A0432646_34.A-2014.00886--0115Nautical Maintenance Workshop oo Ooooodgd LCSC; Tn of cadets; LSA Acco; ASD. 3 full time pers and 2 part time pers; Maintenance on various boats; 123x 420s, 11x SR2, 12x chaloupes, 18x Whale Boats, 2x Wortboats, 9x Zodiacs, 2x RHIBs, misc eqpt (canoes, kayaks, sailboards, catamaran); Prepare boats for outsource contractors; Outboard (69) and inboard engines (2) repairs; and Paint touch ups; Turnaround of boats on sailing centres; Ensure boat maintenance during CSTC; and Procurement of sails, ropes, rigging eqpt, mast, etc. ‘A0432646_35-A-2014.00886--0116EMCRE Rese eens) ferent QM Valeartier (45 CC/Sqn) Adj, 3 x Cple/Cpl - Permanent QM Bagotville (25 CC/Sqn) Sgt & Cple - Permanent Be QM Mauricie (17 CC/Sqn) ‘Sgt & Cple - Permanent QM Montréal (113 CC/Sqn) Cece ree} ior Rimouski (18 CC ny Reemn Ped Cte nce NORCO CRO rast ites reat) 115 Perma ‘A0432646_36-A-2014.00886--0117Matrix CCSqn Lose cstc Mm. HQ Transportation sal] Movement 1 = lel cb ele Pe EEoPTeEE>EI«—E ET Content Fond 1 ‘Accommodation - Infrastrsctee Peron! ‘A0432646_37-A-2014.00886--0118From: Mean Ha EDBRCSU Honhwesttviooes or ‘outa Ma RSOURSC- ESTOS ean: m9 7 Spor ‘Geta bet ar nv TaniogsNonh Be Camaau cape RM GURSC-ESTaS-an: aacada Ca ‘anioeesmuma za ce Kombiuls Leo WARES NorestWnnea: a i WEST Mad DIMRCSH Norwest Manned Subject: RE: Sub Working Group 3 Log, To & Accommodation Date: Fetruary-1I-14 9:54:22 AM ‘Aachments: Aci Burin Reduction Ba Rea. 1, As you meet this week | know that you will be considering what level of support should be provided for an activity and how to best to deliver that support. While most of us have common ‘methods of providing support, | believe RCSU (NW) differs in a few arvas that | would lke to highlight below. 2. When RCSU (NW) reorganized in 2009, three separate sections were created in Sp Svcs to provide support fo the cadet programme as follows: a. Supply. Seven warehouses, termed Cadet Supply Groups (CSGs). provide support to their designated cadet corps, RCIS, Expedition Centre, Sail Centre, Gliding Centre, RDA, NDA, andior CSTC. Each CSG was assigned cadet corps within a geographical area to include all supply support and tasks. The priority of suppor is to frst have the (CSG deliver and pick-up the items for the activity, second is to ship the items to and {rom the activity, and the third is to have the cadet corps pick-up and drop off the items from the CSG. The single point of contact for an activity OPI is the applicable CSG. CSGs are limited to $5K contracts and their scope of purchases is only for materiel required for the activities; b. Transportation. All tn support is provided through the Tn Section at RCSU (NW), ‘This Tn Section includes four civilian clks, CR3s, who book all transport for the Region. RCSU (NW) has an SLA with 17 Wing which allows us to order most transports directly, without having to go through the Wing. Once the Ta Ciks receive Sec 32 authorization, they obtain quotes, and if under $5K, contract the service themselves, and when the involce is received, use their payment card to pay. Requirements on route, such as meals, are also the responsibilty of the Th Ciks: ¢. Contracting. All contracting support is handled by either the two Contracting Ciks (Sats) for under $5K or the Region Sup O for over $5K. Region Sup O and Sp Svcs O can contract up to $25K themselves authorized by 2 CAD Comd. Over $25K is through PWGSC. All cadet corps’ meals, campground bookings, rental fees, etc. are contracted for them. Cadet corps then only have to show up and receive the goods andlor service. 3. Although our model increases the number of full-time staff at the HQ, it significantly reduces the effort required by cadet corps staff, which was the primary goal of our 2009 reorganization. We implemented new processes to ensure Sp Svcs slaif were available weekdays after hours as well as on weekends to deliver, issue and accopt returned kit, including MSE, thus minimizing the requirement of CIC staff to take time off from their civilian employment. Cadet corps no longer have to make their own arrangements (which may actually contravene Sec 32 andlor contracting requirements) and then submit claims for reimbursement. 4. Altached is a digest of efforts taken to increase our direct support to the staff at the corps and squadrons. While some of the finer details could be updated (i.e. RCSU (NW) no longer has 2 posn titled Log 0), it does illustrate our proactive support model ‘A0432647_1-A.2014.00886--01195, If during your discussion regarding LSA for accommodations, internet and telephone fees for those locations should be considered, RCSU (NW) would like consistent application of Shared Service Canada suppor for what Regions have the abiltyido not have the ability to provide. 6. Its the hope of RCSU (NW) that the benefit of removing work from cadet corps staftiactivty OPIs far outweighs the additional HQ staff and we would like the WG to consider all possible support ‘models in their discussions, Edison McLean Major RCSU (NW) Support Services Officer | Oficier des services de soutien de TURSC (N-O) Office | Bureau (204) 833-2500 local 5095 Tol-tree | Sans frais 1-800-842-1851, option 8, S095# Fax | Télécopieur (204) 833-2833 Cell: (204) 202-4619 From: Fortin Na) RSBURSC-ESTI@St Jean Sent: Fecay,7,Fetrusry, 2014 08:24AM “Tor Eager Maj IMBRCSU (Aate) Sp Sues @SHeorvater: Wks Mey PBRCSU Cental Det Herth Bay Tranngetoth Bay (Ce: _Lageade UC IURSC-ESTO@St-Jeon; Ouiton Ma DROVEDS D Cts & CRBOKaWa-Hul; Gabouy Ma} FAVCDS D Cts & ‘chorea; Comeau Cope MRNGURSC ESTESL-Jean; Iran Maj DCAVCDS D cats 8 ICRaOKawa-Hal, Heal LCF BHORCSUBBorden; Moan May EDERCSU Nerthmestaiinpe Esing LGdr CM@RCSU (Poe) ESqutmat Subject: Sub Wong Group 3 Log, Tn & Accommodation Bon matin a tous. {In preparation for the Sub WG3, | drafted some of my thoughs on a powerpoint, which | would like to share with you. It could be a good start for our discussions. For those not involved directly with the WG, | would appreciate your comments which | will pass on to the members on your behalf Thanks in advance. ‘Stéphane Fortior Major C Log URSC Est 668-7042 > ‘0432647_2-A.2014.00886--0120HOW THE RCSU (PRA) REORGANIZATION HELPS RELIEVE THE CORPS LEVEL ADMINISTRATIVE BURDEN 1. Reducing the admin burden was but one part of the RCSU(Pra) re-organization project, however it was one of the main objectives. Admin burden is often not well defined and is interpreted differently by individuals and organizations. As part of the reorganization, 136 work processes tasks within the organization were identified and then evaluated with respect to the administrative burden caused by each task to the staff at the Corps level. Our approach in reducing the administrative burden to the staff at the Corps level was threefold: a. to remove unnecessary tasks; b. to shift the workload for some tasks from the part-time Comps level staff to full-time RCSU level staff and ©. to minimize the time and effort required to complete the tasks that remained for part-time Corps level staff REMOVING TASKS 2. Some tasks and processes were removed from the organization completely and are no longer completed by anyone. In the evaluation of each task, those where the costs (time and energy) outweighed the abandoned. Some examples are: a. requiring regional (ACO) review of local, low-risk activities. This is a significant reduction that allows corps COs to approve many short notice activities. If the event is listed in the corps’ Unit Training Plan (UTP), no further documentation is required. If itis an unforecasted and no-cost activity, a simple RO entry is all that is required. No request for authority form, Op O, ete. is required for low-risk, no-cost events; b, submitting passenger manifests to RCSU(Pra) immediately prior to departure for corps activities was removed: and submitting unit information sheets was removed as this information is already available in FORTRESS. SHIFTING WORKLOAD FROM PART-TIME CORPS LEVEL TO FULL-TIME RCSU LEVEL STAFF 3. Some tasks and processes were not removed completely, but where possible the work was shifted from the part-time Comps level staff to the full-time RCSU level staff, Some examples are: ‘A0432647_3-A.2014.00886--0121a. completing forms. Where possible, forms are completed by the full-time staff and in most cases, the corps staff never even see the form. For example: (1) DND324s for postings and promotions. These are all completed. by the full-time staff and never leave the RCSU office, speeding up these processes significantly. ‘The corps staff provide the input on the transaction either via email or phone; (2) CF52s for comps weekend activities. Again this form is completed by the full-time Staff. Corps staff only need to submit the receipts, attached the email they received authorizing the expense; (3) CE52 for personal expenses (ie. medicals), When the expense is authorized, the form is completed as much as possible and sent to the member. The member attaches receipts and signs the form, nothing more is required; (4) forms for CIC enrolment are completed by the Pers O and during face to face meetings between the applicant and the ACO, What ‘was the corps COs responsibility has been assigned to the local ACO (which is now possible with the dispersal of the ACOs); (5) the list of forms handled this way goes on and on, but the overriding principle is to only complete those that are necessary, and then where possible not burden the corps staff. Asa result, corps’ staffs do not spend time searching and downloading forms. ‘What may have taken 20 min in the past (i. log onto the computer, read the policy reference, find a DND 324, fll it out, print it, sign it, mail it) now takes little if any time at all; MINIMIZE TIME AND EFFORT. 4. During our discussions with the corps” staff, it was discovered that some of the admin burden was not what tasks were required, but how they were being completed. Two key shifts in work habits were required by the full-time staff to improve this area. The first required full-time staff to be proactive and provide information and support to the corps without requiring the corps" to submit requests. This second required the full- time staff to become much more coordinated. In the corps’ eyes, ifthe RCSU staff would coordinate better and share the information already on hand, there would be fewer calls requesting information or clarification, Some actions taken to reduce the time and effort required by the corps’ staff (not the full-time staff) were: a. only requiring the corps to submit information once. In some cases each section or Detachment was holding their own information and the corps had to update each section (i.e. shipping address, phone numbers, ete.). In ‘0432647_4-A.2014.00886--0122other cases, the corps was sending the same information to the same section multiple times. Some concrete steps taken to address this were (1) eliminating all databases that held information already stored in existing enterprise applications (i.e. HRMS, FORTRESS); (2) establishing a better system of shared network drives allowing the full-time staff to collaborate better; and, (3) removing the requirement to submit requests for approval for activities already listed in the Unit Training Plan. This is probably the most significant, as it was very time consuming in the past. ‘Once the UTP is approved, there are no other forms required by the comps. A proactive approach has the Trg Sp staff contacting the corps 45 days in advance to a supported training event to confirm support requirements, If any forms are required, they are completed by the Trg Sp Staff providing easier access to the full-time staff by operating during evenings and weekends. An updated toll free phone system allows corps staff to call RCSU staff in the evenings and on Sat to receive regular support. This removes the requirement for part-time corps staff to take corps related work home and make calls in the day (oftentimes from their day jobs), or to write lengthy emails; accepting all requests for support and training over the phone. Comps level members are not redirected to a form and requested to send an email request. The corps’ staffs have the option of either emailing their request or talking to someone directly to explain their request. If documentation is required, the full-time member taking the phone request completes the documentation on behalf of the corps level requestor; and making information easier to find. CadetNet was redesigned to significantly reduce the number of Prairie Region folders where messages were posted, Most information is now communicated using a region wide monthly routine order and corps’ staffs spend less time searching through folders on CadetNet for the information they need. ‘0432647_5-A.2014.00886--0123Sub Working Group 3 cavers? Log, Tn & Accommodation C Log URSC Est Maj Stéphane Fortier 11-13 February 2014 A0432647_6-A-2014.00886--0124Agenda O Aim O Scope O Areas of Support O1 Intent O Assumptions O Constraints O Options A0432647_7-A-2014.00886--0125Aim 0 To provide options of service support to the renewal Cadet and Junior Canadian Rangers (JCR) Programs. A0432647_8-A-2014.00886--01268.69(1)(g) re (a) Scope Ngee eae amamne O Sub WG 3 - Log, Tn & Accommodation will: @ Review the current LS Log support and look at possibilities in developing a standardized svc & sup model (review LCSC concept from C2 WG); @ Enhance LSA to increase allocations for CC/Sqn accommodation (those in needs); and ™@ Look at ASD opportunities (civilian suppliers, League participation). A0432647_9-A-2014.00886--0127LCSC; Tn of cadets; hs LSA Acco; \\_, yy ASD., _/f Areas of support O Transportation; O Movement (including Movement Coord Center); O1 Supply; O Contracts; O Food; O Accommodation; O Infrastructure; O Personnel (tradesman); and O Nautical Maintenance Workshop. ‘A0432647_10-A-2014.00886--01288.69(1)(g) re (a) Transportation LCSC; Tn of cadets; h LSA Acco; \\_4/ ASD. y O Unit fleet; O Base support; O Rental; O POMV; O Contracted (standing offers); Oo ‘A0432647_11-A-2014.00886--0129LCSC; Tn of cadets; LSA Acco; ASD. Movement O Policy and Procedures (Natl Cadet Tn Procedures); O Commercial airlines; O Transit through RCSUs (airport, bus & train stations); O Summer Movement Coord Center: @ Bus itineraries; ™ Move orders from home to CSTCs; @ Provide temporary acco on garrison; ™@ 1 x Capt permanent and 18 pers class B, staff cadets, civilians (RCSU East). ‘A0432647_12-A-2014-00886--0130Supply OHoOooooogo0oo Scale of issue and stocktaking; Uniforms and combat boots; Weapons and vaults; Ammunition; Procurement (CATO 17-34); Controlled goods items; LCSC; Tn of cadets; LSA Acco; ASD. | Specialized equipment (Expedition, biathlon); Equipment readiness; and Minor equipment repairs (thru Base not tech workshop). ‘A0432647_13-A-2014-00886-.0131LCSC; Tn of cadets; LSA Acco; 4 ASD. 4 Contracts O1 Over 300 contracts per year, value over 1M$; 1 Leases; O Commercial accommodations; O Caterers; O Cadet games; O Expedition activities; QO Biathlon activities; and O) Regional activities; ‘A0432647_14.A-2014.00886--0132LCSC; Tn of cadets; LSA Acco; yy ASD., J Food O Draft CATO 18-23; O Combat rations (controlled by Supply): @ No MREs will impact on fresh ration or home made; O Fresh rations (from bases, from caterers); and O Home made. (A0432647_15-A-2014.00886--0133LCSC; Tn of cadets; LSA Acco; \_4 ASD. , a Accommodation O CSTC (officers, cadets); OO Bases; and O Contracted (school board, commercial). ‘A0432647_16-A-2014.00886--0134LCSC; Tn of cadets; LSA Acco; Infrastructure O CC/Sqn (LSA Accommodation); O LCSCs (new reqr, most likely without lease); O CSTCs (outside bases, upgrade funds); O Regional QMs; and O RSCU HQs. ‘A0432647_17-A-2014.00886--0135LCSC; Tn of cadets; LSA Acco; g ASD. _ Personnel (tradesman) O CC/Sqn (N/A); EiPpeeses: O CSTCs (augment from regional QMs); O Regional QMs and Satellite; and O RSCU HQs. ‘A0432647_18-A-2014.00886--0136Nautical Maintenance Workshop Ee Ooooooo LCSC; Tn of cadets; LSA Acco; ASD. , 3 full time pers and 2 part time pers; Maintenance on various boats; 123x 420s, 11x SR2, 12x chaloupes, 18x Whale Boats, 2x Wortboats, 9x Zodiacs, 2x RHIBs, misc eqpt (canoes, kayaks, sailboards, catamaran); Prepare boats for outsource contractors; Outboard (69) and inboard engines (2) repairs; and Paint touch ups; Turnaround of boats on sailing centres; Ensure boat maintenance during CSTC; and Procurement of sails, ropes, rigging eqpt, mast, etc. ‘A0432647_19-A-2014.00886--0137faites Porreheen QM Valeartier (45 CC/Squ) ROE Re eee ment Summer Classe B CNN eer Ser) Pie tee Stet en Matai’ ee QM Montréal (113 CC/Sqn) Adj, Sgt, 4 x Cple/Cpt Py Reeme ea Cee ns / Presa Hf renee 4 ane Oe e ta Adj & Sgt eons rene) "a — fervor z Peed Be a on é ‘A0432647_20-A-2014.00886--0138Matrix CCiSqn Lese este “Transportation I Movement I Supply Contract Food Accommodation - Infrasteweture Personnel ‘A0432647_21-A-2014-00886--01398.19(1) mas Head LCol N@RCSU Northwest @Winnipeg From: Head LCol N@RCSU Northwest @Winnipeg Sent: August-O1-14 10:34 AM To: #W/pg-17-Wg RCSU (Pra) Ce: Allan Dengis (Allan Dengis@cadets.gc.ca); Marchinko LCol T@RCSU(Pratie)@Cold Lake Henry Maj JE@VCDS D Calts & JCR@Ottawa-Hull; Sarrazin C@ADM(HR-Civ) DC Mgmt@Ottawa-Hull; Bennett-Gilmour J@ADM(HR-Civ) DC Mgmt@Ottawa-Hull; #Wpg-17-WG DHRIM11-3; #Wpg-17-Wg DHRIM11-7; Subject: Organization & Establishment Review Working Group - Update 2 1. Update 1 was sent on 4 July and as stated in that email regular updates would be provided to keep everyone informed on this process. An email was sent on 23 July to all full-time staff directing you to complete an online questionnaire to help determine who is involved in which work processes. You are all reminded to make sure you have completed this short task NLT 12 Aug 14. As noted by some staff there are some tasks that take up your time that are not included in the questionnaire. If a process is missing you are asked to add it; however, this questionnaire is not trying to profile positions. Time intensive tasks such as “research policy and respond to complaints,” “attend stakeholder meetings,” etc. may not be part of a business process but are no less important. Remember this is process analysis and position analysis. 2. __BPland BPR. For a few key areas of our core business there is a desire to do a complete and detailed review which is referred to as Business Process Re-design (BPR). BPR is led by our experts from DC Mgmt. Itis not possible to undertake a re-design of all our many processes (especially those that we do not fully control ourselves). For most we will engage in a process referred to as Business Process Improvement (BPI). 3. Our first BPI topic, Travel Claims and Pay, will start in August. | am leading this BPI along with Maj Coulombe (Manager —CCO Application Services). With the assistance of Capt Phil Reynolds as Business Analyst we will solicit the input from staff in all regions to map the current “as-is” diagrams for these processes. Ideally this BPI process will serve as the pilot for other BPIs as we will try to work virtually (no travel, just teleconference/Saba/Web X etc.) and we'll get an idea of the required level of effort (LOE) and cycle time to complete the current state analysis. This first BPI will also aim to identify issues (waste, duplication, etc) and propose improvernents which will be presented as proposals to the entire O&E WG during the December meeting (if not earlier), 4, (Our first BPR topic is “Coordinate and Conduct Training.” A draft BPR session design is currently being drafted, with the intention that every region be visited by DC Mgmt strategists in the Sept / Oct period. Once the draft plan is. accepted by alll stakeholders, it will be included in the Project Charter and officially approved by D Cats & JCR / endorsed by the Cadet Program Management Board. The plan for our BPR sessions has not been approved; however, the intent is to identify regional representation that would participate in a series of steps from Sep-Nov including: Virtual BPR training in early Sept, inclusive of Client Needs Analysis to help expedite work when DC Mert is on the ground at each RCSU; ‘A0432648_1-A.2014.00886--0140b. Work with DC Mgmt pers and ORE Core WG mbrs during the planned RCSU site visits (Fall); (Note this will focus primarity on ‘assis mapping’ and include a wider net of participants (eg, additional regional training staff / spt staff, local level corps / sqn pers, reps from other training establishments such as CSTCs, etc); c. Attendance during the preliminary portion of the elemental training meeting which will focus on work with DC Mgmt related to BPRH, specifically closing out the ‘as-is' mapping portion and looking at root cause analysis (over the period 7-12 Nov); (Note that plans for this year's elemental training meeting will be promulgated soon; however, the intent is for a 3 elemental training meetings to be held at the same time and place (CPC, Ottawa 9-12 Nov) given our ability to leverage the group for work with DC Mgmt, its lower cost ‘model, etc.) 5. You can find all of these updates and other related documents on this subj at G:\Document Library (Final Copies = Read Only)\Renewal (Only available to those on the DWAN). . if anyone has questions regarding this WG, ask away, | ‘am your point of contact on this subj. NR. Head Lieutenant-Colonel ‘Commanding Officer 204-833-2500 ext §750 ‘A0432648_2-A.2014.00886--0141s.19(1) mas Head LCol N@RCSU Northwest @Winnipeg Head LCol N@RCSU Northwest @Winnipeg Juuly-04-14 3:50 PM #Wpg-17-Wg RCSU (Pra) Allan Dengis (Allan. Dengis@cadets.gc.ca); Tami Marchinko@cadets.gc.ca Subject: Organization & Establishment Review Working Group - Update 1 Hello all, 1. Asmany of you aware, | attended the first face-to-face meeting of subj working group last week in Ottawa. This email is intended to provide you with the first of many updates on the work being done. | have also created a space on the G drive to place all relevant information on Renewal. As a start you will find there all the initiating Directives we have received and my previous emails to you on subj. The folder can be found at G:\Document Library (Final Copies - Read Only)\Renewal (Only available to those on the DWAN) 2. One of the first tasks of this group was to ensure we were all clear on what we are to accomplish and the approach. As a result we have a clear mandate which is: a. Mandate of Organization and Establishment Review: Review, analyze, align and optimize business processes to develop options, which will harmonize national and regional processes to improve support to local levels by streamlining full-time staff and rationalizing the establishment (not including JCR) in conjunction with the Program Support Model Working Group to meet strategic goals. 3. For those of you who were involved in our major re-organization in 2009 you will note many similarities in the work we are about to embark on. This is not due to my influence, rather it is because we are following a sound, logical, ‘and proven method for process re-engineering and improvement. In fact we are working with two highly skilled experts in the field of business process analysis, improvement and re-design from the Directorate of Change Management (DC Mgmt). One isa Lean Six Sigma Blackbelt and both will be ensuring we use proven industry standards and best practices with regards to business process design, evaluation, and continuous improvement. Holding true to my earlier email stating that form will following function, our road map is as follows: a. Determine what processes exist throughout the organization and who does that work. Some work has started on this, but your input is required. Shortly, all ful-time staff will receive an invite to complete a survey online (only available on DWAN). The purpose ofthis survey is to make sure that all work processes are captured and to determine who is involved in each. It is critical that we get 100% participation in this survey. (1 recognize that many of you are at CSTC and very busy, but this cannot be delayed until the fall and it should only take 20 min of your time). Once we get a good picture of the work and who is doing it, we can then proceed onto mapping the “as is” processes. For anyone who is skeptical of survey's, rest assured, that this is the only purpose of the survey. If you have a specialized role that spends 90% of your time doing one or two processes, that’s OK, please be accurate. This is not a job justification survey. b. Map out our current “as is” processes. This step will also require your involvernent and the participation of selected corps and squadron staff. Based on the survey feedback the working group will determine how to proceed with process mapping. As some of you have experienced, this step required that those who do the work are in the room detailing what steps are being followed to complete the process. This 1 ‘A0432648_3-A.2014.00886--0142a (DAULOGE BY TUDE LN-PEASECNEMENTS NON CASSFES s2ictyay ates 8.21(1)(b) 8.21(1)(dapping cannot be done by the core working group, we don’t do your jobs. This no doubt will be an insightful stage and will help us determine how closely we are (or are not) following our currently mapped processes. It will also help identify the many different ways we in the larger cadet organization do the same work. c Re-design a couple of core processes. This process will be led by our experts from DC Mgmt. It will also involve those who do the work as identified from the survey. The one core process that has already been identified is “detiver/conduct programs.” The other significant concern that is being considered for re-design is the admin burden on corps and squadron staff. That area is hard to define, but if we could finally tackle that issue, it has the potential to lead to significant and unprecedented improvements for the CCO. d. Map out the “to be” processes. It may be difficult to not jump to this stage in the “as is” mapping, however, during the “as is” mapping many ideas will no doubt come forward regarding improvement. An important part of this stage will be identifying performance measures that will articulate what the “to be” process is improving (this isn’t change for change sake) and how can we measure if the intended outcome is being realized. e. Create organization and establish options to support the “to be” processes, This is where the form follows function. You will note, that not until this phase do we discuss org charts or manning level. Also the working group is mandated to provide options to the commander, not make any decisions. f Present options to the Commander for a decision. This decision will be made by the new Commander Cadets. 8 Recommend an implementation plan. The working group will make a recommended implementation plan based on the commander's decision. 4, The working group is made up of experienced an knowledgeable staff, but most importantly staff that are al open minded. While there may have been some concern that Regional Representatives and D Cdts staff would show up with an agenda already well-rehearsed, nothing could be further from the truth. All showed up knowing the strengths and weaknesses of their respective regions and were very forthright identifying them during both formal and informal discussions. As the CCO goes through this renewal process we must all show the same level of good faith. Especially if asked to participate in any of the “to be” process mapping exercise. Everyone must be striving for the common goal of improving our process to the advantage of the corps and squadron staff and ultimately the cadets in the program. 5. The inclusion of two employees from DC Mgmt is not only meant to bring process re-engineering expertise to the table, but also to have independent external input to our relatively homogenous working group. They have assured Us they will challenge us with questions like “why?” “What will that improve?” and “How will you know it’s making a difference?” This working group make up is a good balance between ‘completely outsourced independent review" (where the learning curve can be steep and time to completion would be significantly longer) and a ‘completely inside review.’ Itis significant to note that these two team members are dedicated full-time to this project and not attempting this as part of a larger workload. In the end, | believe the cadet program will be well served by the DC Mgmt team, 6. Cdr Agnew opened up the WG with some information related to Commander's intent and expectations including a. __allthat we are to embark on will be based on the principle of Centralized Command and Control (C2), and Decentralized Program delivery. b. WRT C2 and governance the National Cadet Council was briefed on 2 July. Part of this brief was to recommend the creation of the Canadian Cadet Formation. The Commander Canadian Cadets in the model 2 ‘A0432648_4-A.2014.00886--01438.21(1)(a) [BULGE DW ERTUTELA:PEEMESNON OASOFES | $.24(1)(6) 8.21(1(4) being recommended would be DGRC. The Deputy Commander Canadian Cadets in the model being recommended would be D Cats & JCR. There would be six units in the Formation, the five existing RCSU’s and a HO staff (D Cats). While these C2 changes are on target for Sept 2014, no decision has yet been made. Given this guidance, the working group will be responsible for recommending a structure on everything below the Deputy Commander. 7. Finally, the working group members discussed the importance of communication and all agreed that each WG core member would provide regular updates to their regions on the work being done. This will be in addition to the comms from the renewal project office. Furthermore, the WG members will stay in contact using online collaboration tools. If anyone has questions regarding this WG, ask away, | am your point of contact on this subj. N.R. Head Lieutenant-Colonel Commanding Officer 204-833-2500 ext 5750 ‘A0432648_5-A.2014.00886-0144Head LCol N@RCSU Northwest @Winnipeg Head LCol N@RCSU Northwest @Winnipeg July-17-14 12:12 PM Bennett-Gilmour J@ADM(HR-Civ) DC Mgmt@Ottawa-Hull Sarrazin C@ADM(HR-Civ) DC Mgmt @Ottawa-Hull; Henry Maj JE@VCDS D Cats & JCR@Ottawa-Hull Subject: RE: Renewal O&E Core WG Update (15 Jul 14) Jenni, 11am open to assisting where ever possible, but | must admit, my real passion and desire is to be involved in some of the HR Mgmnt reviews. | hope jumping in here will not preclude that in the future. Ihave been involved in the HR side of our business for some time, made it a focus of my MPA and completed the requirements for designation as a CHRP (Certified Human Resources Professional). | see a need for a lot of work in how we manage our people! Neville NR. Head Lieutenant-Colonel Commanding Officer 204-833-2500 ext 5750 From: Bennett-Gilmour J@ADM(HR-Civ) DC Mgmt@Ottawa-Hull Sent: July-17-14 11:52 AM To: Head LCol N@RCSU Northwest @Winnipeg Ce: Sarrazin C@ADM(HR-Civ) DC Mgmt@Ottawa-Hull; Henry Maj JE@VCDS D Cats & JCR@Ottawa-Hull ‘Subject: RE: Renewal O&E Core WG Update (15 Jul 14) Thanks for volunteering Neville! We're going to chat with the O+£ OPI tomorrow and make sure we're a go. Will send a group message out early next week based on the results of that meeting. Cheers, Jenni ‘Sent July-15-14 11:32 AM To: Henry Maj JE@VCDS D Cats & JCR@Ottawa-Hull; Brayman LCdr TA@RCSU (Atlantic) Corp Sves@Shearwater; McNetl LCol TH@RCSU(C)@Borden; Oulton Maj DR@VCDS D Cats & JCR@Ottawa-Hul; Coulombe Maj MM@SMA(GI) DGSAE@St- Jean; Pyle CWO GE@VCDS D Cats & ICR@Ottawa-Hull; Montmarquette Capt JSE@URSC-EST@St-Jean; Ensing LCdr CM@RCSU (Pacific) @Esquimalt; Bennett-Gilmour }@ADM(HR-Civ) DC Mgmt@Ottawa-Hull; Sarrazin C@ADM(HR-Civ) DC Mgmt@Ottawa-Hull Ce: Nadeau Cdr SS@VCDS D Cats & JCR@Ottawa-Hull; Peterson Maj G@VCDS D Cats & JCR@Ottawa-Hull; McRae LCdr DR@VCDS D Cats & JCR@Ottawa-Hull ‘Subject: RE: Renewal O&E Core WG Update (15 Jul 14) ‘A0432649_1-A.2014.00886--01451. Once I get access to the SharePoint site, | will review and provide feedback. 2. As forthe two BPI tiger teams, | would like to throw out for consideration that these two processes be reviewed by one team, What we have found is that too often interconnected processes such are these are not treated holistically. In the case of raising and finalizing claims and processing pay, in nearly all instances the person starting these processes are one in the same (i.e approval to pay and travel initiation) and there is often situations where one affects the other (ie. can’t get there on that day, need to adjust pay). | would also suggest that many of the same people are involved in these two processes. We recently reviewed these two processes with the goal of harmonizing and now staff advise me that route letters and claims arrive to the Admin O together and it is much easier to spot errors (ie dates inconsistent, claim but no route letter, route letter but no claim). In the end the information to start each process comes from the same source and our end customer for each process is also the same. 3. Ihave two members who would be good SME’s for these processes. Lt(N) Waatainin, our Admin O, has been involved with both of these processes intimately for many, many years. He has worked as a TN O, Log 0, and Admin O at both our former Detachment and our current HQ. He has a broad base of knowledge and sees the bigger picture. WO Dave Lloyd works in out Compt section and has overseen the processing of claims for many years and seen a variety of processes implemented in our organization, He was also processing pay here before we moved onto RPSR and has, been involved in some capacity until very recently when we moved all of pay into our Pers Admin section. 4. Iwould be very comfortable on this tiger team as I learned a lot about this part of the business in my three years as the Corp Svcs 0, Neville NR. Head Lieutenant-Colonel Commanding Officer 204-833-2500 ext 5750 From: Henry Maj JEGVCDS D Cats & JCR@Ottawa-Hull Sent: July-15-14 9:19 AM To: Head LCol N@RCSU Northwest @Winnipeg; Brayman LCdr TA@RCSU (Atlantic) Corp Sves@Shearwater; McNeil LCol TI@RCSU(C)@Borden; Oulton Maj DR@VCDS D Cats & ICR@Ottawa-Hull; Coulombe Maj MM@SMA(GI) DGSAE@St- Jean; Pyle CWO GE@VCDS D Cats & JCR@Ottawa-Hull; Montmarquette Capt JSE@URSC-EST@St-Jean; Ensing LCdr ‘CM@RCSU (Pacific)@Esquimalt; Bennett-Giimour J@ADM(HR-Civ) DC Mgmt@Ottawa-Hull; Sarrazin C@ADM(HR-Civ) DC Mgmt@Ottawa-Hull Cc: Nadeau Car SS@VCDS D Cats & JCR@Ottawa-Hull; Peterson Maj G@VCDS D Cats & JCR@Ottawa-Hull; McRae LCdr DR@VCDS D Cats & JCR@Ottawa-Hull ‘Subject: Renewal O&E Core WG Update (15 Jul 14) ALCON ‘Apologies that the weekly update did not make it out yesterday as anticipated. As required, you may wish to pass on / be aware the following progress notes and action items: + The SIPOC and SWOT have been reviewed by DCMgmt and updated drafts have been posted on SharePoint along with the Vision, Mission, Mandate document and "Top Admin Burden Processes of Concer’ list . An updated SIPOC in PowerPoint is included that drafts a Problem Statement for the first BPR “Coordinate and Deliver/Conduet Training Program (Cadets and CIC)". These documents will be reviewed by process owners / sponsors in the coming days. Before itis formalized, we would 2 ‘A0432649_2-A.2014.00886--0146Maj JE. \ike to extend the opportunity for your feedback (to me) for consideration. The focus is on the specific mandate of the BPR to know exactly what variables we are hoping to improve. This will all be included in the Project Charter that we will start drafting in earnest next week. Given this is for review only at this point, please keep the drafts close hold and be prepared to communicate following some additional shaping in the coming days We have had a briefing by Maj Mathieu Coulombe on the development of Fortress and which processes they have defined in order to update Fortress with new capabilities, etc. We were introduced to some of the DHRIM team, including Phil Reynolds (Business Analyst,) and CCB members (LCdr David Dupuis and LCdr Jacques Lecours) who discussed their roles as well. This is part of our review of all process work done to date by RCSU(NW) and CIC Training Org to determine what we can build on moving forward. Capt Montmarquette will be sending a list of the prioritized processes from RCSU (E) when the documentation is ready The survey has been updated based on your comments and itis off to translation. A review of the French translation should be done by next week. If all goes well, 12 Aug will be the deadline for completing the survey (TBC). Get ready for the survey launch NLT 28 July and communicate your teams! Before we receive the survey results, DCMgmt suggests that planning begin to start work on two BPIs in advance of starting to map the first BPR. As identified on the" List of Priority Admin Burdens” that you identified on our last day in June, two seem to emerge; “Initiate and Finalize Travel Claims” and *Pay/military wage distribution for part-time staff. It would be ideal to commence with two BPI teams so that they are mapped across the regions as can be referred to as ‘sub-processes” when we are doing the BPR current state mapping. Ideally, if the two BPI teams will have thought of and mapped out a new improved processes, these proposals could be included in the first BPR new design presentation in Dec. Please let us know if you would like to volunteer to be part of these two “BPI tiger teams” at your earlier convenience so that we can start discussion of who should be part of these team across the country. The survey results will help determine the SME's but having a list of 5-10 people who are already known to be SMEs would be a great start. Henry D Cats & JCR Eval & Validation D Cad & RIC Eval & Validation 613-943-4500 From: Tiead Lal NARCSU Nerthwest Winnipeg Sent: Friday, 4, July, 2014 16:57 PM. To: Brayran LCdr TA@RCSU (AUantic) Cop Sves@Shoarwater; McNellLCol TY@RCSU(C)@Borden; Henry Maj JEGVCDS D Cats & 3CRGOawa-Hul; Oulton Maj DRENCDS D Cats & ICRAOLava Mul, Cosomnbe Maj MMAISMA(GI) DGSAESt Jean; Pyle CWO ‘GeaVCDS 0 cits & JCRBOLawa Hull; Monkmarquette Capt ISEGURSC-EST@St-Jean; Ensing LCdr CM@RCSU (Pacific) Esquimalt; Nadeau Car SS@VCDS D Cats & ICR@Ottawa Hull; Peterson Maj GGVCDS D Cats & ICRAOLaW-Hul, Bennett-Gimour JEADM(HR-G) DC Momt@Ottawa-Hul, Sarrazin C&ADM(HR-Civ) DC MamtsOttawa-Hull Subject: RE: Renewal ORE Core WG Update ‘A0432649_3-A.2014.00886--0147

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