Digital Measures Department

Editor Training Manual

Contents
How to Log in to Digital Measures....................................................................2
How to Run Reports.......................................................................................... 2
How to Create a Department Phone List.........................................................3
How to Create Custom Reports.........................................................................4
How to Run Annual Productivity Reports for Faculty..................................5
How to run a Department Public Info Report...............................................6
How to Manage Yearly Data............................................................................... 6
Updating Your Own Information Through Manage Activities.....................8
Tips and Tricks...................................................................................................... 8

How to Log in to Digital Measures

1. Go to https://www.digitalmeasures.com/login/ilstu/faculty
2. Enter your ULID
3. Enter your password

How to Run Reports

** Interdisciplinary Faculty will have more departments**
1. Log in to Digital Measures
2. Click the Run Reports button on the left hand side of the screen
3. Under section 1 Report, choose which report you would like to run, select it
from the pull down menu
4. Under section 2 Date Range, choose the range of dates you would like your
report to pull data from
5. Under section 3 Whom to Include, select the who you would like to include
in this directory
a. Click on change selection
b. Select the department or individuals that you are creating the report
for
c. Click Save

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6. Under section 4, choose which file format you would like the report to be
created in
i. Most utilized options will be Microsoft Word or Excel
7. Click Run Report in the top right corner
a.
8. The file will automatically begin to download, you will need to open the
download when it is finished and save it to your computer.
9. All edits made to the downloaded file, will not automatically appear in the
Digital Measures system

**Awards and Honors is only used as an example. **

How to Create a Department Phone List

1.
2.
3.
4.
5.

6.
7.
8.
9.

Log in to Digital Measures

Click the Run Reports button on the left hand side of the screen
Under section 1, choose Faculty/Staff Directory
Under section 2, choose the start and end date that the reports should
include
Under section 3, select the who you would like to include in this directory
a. Click on change selection
b. Select the department or individual(s) you are creating the report
for
c. Click Save
Under section 4, choose which file format you would like the report to be
created in
Click Run Report in the top right corner
The file will automatically begin to download, you will need to open the
download when it is finished and save it to your computer.
All edits made to the downloaded file, will not automatically appear in the
Digital Measures system.

**If your department is missing someone and their information, please let the CASIT department know by filling out a help desk ticket. We will be happy to update the
information. **

How to Create Custom Reports

1. Log in to Digital Measures
2. Click the Run Reports button on the left hand side of the screen
3. Under section 1 Report, choose Create a new report from the pull down
menu

4. Under section 2 Date Range, you have two options

a. You can select the specific date range to fit the needs of your report
b. You can select All Dates which will include all the data that is in the
system
5. Under section 3 Whom to Include, select who you would like to include in
this directory
a. Click on change selection
b. Select the department or individual(s) you are creating the report for
c. Click Save
6. Under Section 4 Data to include, you have three different options
a. Check Include all to include all of the data during the time period that
you selected **Not recommended**
or
b. Most Recent data that was updated for the department
or
c. Click which specific types of data to include (ex. Education, Consulting,
etc.)
i. This is a list of all the available options
7. Under Section 5 Grouping Method, select an option

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8. Under Section 6 Search Keywords, you can choose specific criteria to include
in the report
a. This is a filter so be careful in your searches.
9. Under Section 7 File Format, select which format you would like to have the
report created in

10.You can save this report, if you are planning to run it multiple times a year, or
even once a year.
a. How to Save Reports
i. Click on Save
ii. Give the report a label that reflects the contents that you
selected
11.Click on the Run Report button in the top right corner.

** You are the only person that can see this report. It will not be available to the
entire department**
** If you should want this specific report to be available to other individuals in your
department, please submit an IT help request ticket at www.ithelp.illinoisstate.edu
**

How to Run Annual Productivity Reports for Faculty

1. Log in to Digital Measures
2. Click the Run Reports button on the left hand side of the screen
3. Under section 1 Report, choose the Annual Productivity Report from the
drop down menu
4. Under section 2 Date Range, select the date in which you want the data to
include
5. Under section 3 Whom to Include, you will need to select which users you
would like to include in your report
a. You can select them by department
b. You can select them individually
6. Under section 4 File Format, select which format you would like to have the
report created in
7. Click on the run report button in the top right corner
8. The file will automatically begin to download, you will need to open the
download when it is finished and save it to your computer.
9. All edits made to the downloaded file, will not automatically appear in the
Digital Measures system.
10.Please verify the information prior to submitting this to the DFSC

How to run a Department Public Info Report

1.
2.

3.
4.
5.

Login to Digital Measures

a. https://www.digitalmeasures.com/login/ilstu/faculty
b. Enter your ULID and password.
Click the Run Reports button the left hand side of the screen

Under section 1 Report, choose Department Public Info Report

Under section 2 Date Range, choose the range of dates you would like
your report to pull data from
Under section 3 Whom to Include, select the who you would like to
include in this directory
a. Click on change selection
b. Select the department you are creating the report for

6.
7.

8.
9.

c. Click Save
Under section 4, choose which file format you would like the report to be
created in
Click Run Report in the top right corner

The file will automatically begin to download, you will need to open the
download when it is finished and save it to your computer.
All edits that are made to the file that is downloaded, will not
automatically change the information in the Digital Measures system.

How to Manage Yearly Data

As an administrative staff member, you have the ability to manage the yearly data
for all of the faculty and staff in your department. Accuracy is important for
reporting purposes and it is important that the following fields are filled out for each
year:

Academic Year
Department/School
Staff Rank
Tenure Status

**Please note that the data will automatically be updated from last year at the start
of the fiscal year. **
**This should be used for updating records as people get promotions or change in
any way. **
To update a faculty members information;
1. Log in to Digital Measures
2. Click Manage Data on the left hand side

3. Select users that you will be editing Manage Data for Users
**You will need to change information for someone who is Emeritus or has left
the University, you will need to change Enabled Accounts Only to All
Accounts**

4. Click Continue
5. Under the General Information Tab
a. Select Yearly Data
6. Click on the Academic Year that you will be editing

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7. When
a.
b.
c.
d.

a Faculty members status has changed, update the following fields:

Academic Year
Department/School
Staff Rank
Tenure Status

8. Click Save

Updating Your Own Information Through Manage Activities

1.
2.

Log in to Digital Measures

a. https://www.digitalmeasures.com/login/ilstu/faculty
b. Enter your ULID and password.
Click Manage Activities

3.

Click on any of the links to change personal information.

**Updating the system with your information will update your profile page, which is
displayed on your Department Website. This may take up to 6 hours for the website
to reflect the changes in Digital Measures Activity Insight. **

Tips and Tricks

Make sure that your personal contact information is correct in the system. If it
is not correct, please let the CAS-IT department
CAS-IT can build a custom report for you and have it added for everyone if
needed
SAVE, SAVE, SAVE! If you do not save your work and click out of the window,
the work you just put into the system will be lost when you come back!
All activity is traceable. CAS-IT does not recommend that you enter
information on someone elses behalf. If this is necessary, we recommend
that you ask the person to verify that the information was entered correctly.
You can click on the question marks throughout the entire database and they
will provide you with more information about the website and provide
clarification on specific fields when available
Some fields have the letter R next to them. This means: Read Only
Some fields have the letter H next to them. This means: the field is hidden
to other faculty members
All of the training tutorials can be found at
https://about.illinoisstate.edu/casit/Pages/Training.aspx
If you have any further questions please submit an IT help request ticket at
www.ithelp.illinoisstate.edu