PRINCIPLES OF OFFICE

MANAGEMENT
 REGISTRAR’S OFFICE
ORGANIZATIONAL STRUCTURE

DIRECTOR OF INTAN

REGISTRAR

DEPUTY DEPUTY DEPUTY

REGISTRAR 3 DEPUTY
REGISTRAR 1 REGISTRAR 2
LOGISTIC & REGISTRAR 4
SERVICE/ FINANCE & ACCOUNT
SECURITY FOOD & HOSTEL
ADMINISTRATION
ASSISTANT
REGISTRAR
HUMAN
RESOURCE
MANAGEMENT
MAIN FUNCTIONS OF REGISTRAR’S
OFFICE

 HUMAN RESORUCE MANAGEMENT

 FINANCIAL MANAGEMENT
 SUPPORT SERVICES
 DOMESTIC MANAGEMENT
HUMAN RESOURCE MANAGEMENT

ACTIVITIES:
 GENERAL ADMINISTRATION
 POSTS AND PLACEMENT
 TRAINING AND CAREER DEVELOPMENT
 DISCIPLINE AND RECOGNITION
 INFORMATION TECHNOLOGY MANAGEMENT
GENERAL ADMINISTRATION
 ACTIVITIES:
CONFIRMATION SALARY ADJUSTMENT
PENSION MATTERS LEAVE
COVERING OF POSTS LOANS
NEW APPOINTMENT ALLOWANCES
DEPARTMENTAL EXAMINATION RESIGNATION
MANDATORY/OPTIONAL ACTING
RETIREMENT
POSTS AND PLACEMENT

 NEW POSTS
 FILLING OF VACANCIES
 TRANSFER
 CONTRACT/TEMPORARY OFFICERS
 UPDATING OF INFORMATION ON POSTS
 TRAINING AND CAREER
DEVELOPMENT

 OVERSEAS AND LOCAL COURSES

 IN–HOUSE TRAINING
 COMPETENCY ASSESSMENT
 TRAINING ON SUPPORT SERVICES
DISCIPLINE AND RECOGNITION

 DISCIPLINEMANAGEMENT
 ANNUAL WORK TARGET AND
PERFORMANCE APPRAISAL
 DECLARATION OF ASSETS
 SECURITY CLEARANCE
 EXCELLENCE AWARD
INFORMATION TECHNOLOGY
MANAGEMENT

 SISPEN
 COMPETENCY RECORD MANAGEMENT
 HRMIS
 RECORD BOOK
 FILE REGISTRATION
 ATTENDANCE RECORD
 INDIVIDUAL RECORD KEEPING
FINANCIAL, ACCOUNT AND
ACQUISITION UNIT

FINANCIAL:
 ANNUAL BUDGET
 ALLOCATING OF WARRANT
 VIREMENT
 NEW POLICY AND ONE-OFF
FINANCIAL, ACCOUNT AND
ACQUISITION UNIT

ACCOUNT:
 MANAGEMENT, RECORDING AND
PREPARATION OF ACCOUNTS FOR ALL
TRANSACTIONS
 RECORD BOOK
 MONTHLY/YEARLY STATEMENT
 REVENUE AND TRUST FUND
FINANCIAL, ACCOUNT AND
ACQUISITION UNIT

PAYMENT:
 SALARY AND EMOLUMENT
 ALLOWANCES
 LOCAL AND OVERSEAS CLAIMS
 LOCAL ORDER
 MEDICAL PAYMENT OVERSEAS
FINANCIAL, ACCOUNT AND
ACQUISITION UNIT

AUDIT QUERY:
 ANSWERING AUDIT QUERIES
FINANCIAL, ACCOUNT AND
ACQUISITION UNIT

ACQUISITION OF GOODS AND

SERVICES:

 TENDER
 PRICEQUOTATIONS
 CENTRAL CONTRACT
FINANCIAL, ACCOUNT AND
ACQUISITION UNIT

STORE AND INVENTORY:

 STORE MANAGEMENT

- PURCHASES
- ACCEPTANCE
- REMOVAL
- VERIFICATION
 INVENTORY MANAGEMENT

- ASSET RECORDING
- PREPARATION OF INVENTORY
FINANCIAL, ACCOUNT AND
ACQUISITION UNIT

DISPOSAL OF GOODS AND ASSETS:

 DISPSAL MANAGEMENT
FINANCIAL, ACCOUNT AND
ACQUISITION UNIT

LOST OF GOODS AND ASSETS:

 MANAGEMENT OF PROCEDURES
SUPPORT SERVICES

 TRANSPORTATION
 TRAINING FACILITIES
 SECURITY SURVEILLANCE
 BUILDING AND LANDSCAPE
MAINTENANCE
 SPORTS AND RECREATIONAL FACILITIES
DOMESTIC MANAGEMENT

 FOOD
 HOSTEL
CRITERIA FOR EXCELLENT OFFICE
MANAGEMENT

 CLEANLINESS
 SECURITY
 SITING POSITION AND TIDINESS
 FACILITIES
 COMFORT
 FRIENDLINESS
 INFORMATION
 PRUDENT EXPENDITURE AND CREATIVITY
 DELIGHTFULNESS
THANK YOU