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EDTC 640 Leading Technology Change in Schools District Technology Training Plan (DTTP)

Training plan for integrating technology into the curriculum to enhance student learning at

Rochester Institute of Technology

Presented by Godys Armengot

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The District
RIT Overview

Rochester Institute of Technology is a private university with nine colleges. The main campus is
1,300 acres in suburban Rochester, New York. RIT also has international campuses in Croatia,
Kosovo, and Dubai. RIT emphasizes career education and experiential learning. It has one of the
oldest and largest cooperative education programs in the world. Every year more than 4,100
students are placed in more than 6,100 co-op assignments with more than 2,100 employers
across the United States and overseas. The university provides access and support services for
the more than 1,200 deaf and hard-of-hearing students on the Rochester campus. RIT is a leader
in preparing deaf and hard-of-hearing students for careers in professional and technical fields.
Students
RIT has about 15,000 undergraduate and 3,000 graduate students. RIT has students from all 50
states and more than 100 countries and 2,577 international students enrolled.
RIT Student Body
Undergraduate

15,006

Graduate

3,057

Male*

12,104

Female*

5,959

Fall 2014 Total

18,063

Faculty and Staff

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Faculty and Staff


Full-time Faculty

1,049

Part-time Faculty

19

Adjunct Faculty

489

Staff

2,246

Fall 2014 Total

3,803

Table sources: Rochester Institute of Technology. (2015). RIT in Brief.


Technology Resources
RIT has high-tech equipment, software, studios, laboratories, and free high speed internet access
on campus. Wallace Library is a multimedia center that provides access to more than 250
electronic databases, 40,000 electronic journals, and more than 150,000 e-books. Resource
materials also include audio, film, and video titles and more than 500,000 books and print
journals.
Degrees
RIT offers doctoral (Ph.D.) programs in astrophysical sciences and technology, color science,
computing and information sciences, imaging science, microsystems engineering, and
sustainability; masters degree programs: master of architecture (M.Arch.), master of business
administration (MBA), master of engineering (ME), master of fine arts (MFA), master of science
(MS), and master of science for teachers (MST); bachelors degree programs: bachelor of fine
arts (BFA) and bachelor of science (BS); and associate degree programs: AS, AOS, AAS. The
university is chartered by the legislature of the state of New York, accredited by the Middle
States Association of Colleges and Schools.

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The Problems
RIT provides faculty, staff, and students with an LMS called MyCourses. However, many faculty
members are not yet comfortable with it because they have not had time to attend training
sessions and also because the vendor, Desire 2 Learn, is constantly updating the system, which
requires the instructors to be reintroduced to the system frequently. MyCourses offers many
options that are underused. Therefore, the main issues are (1) finding the time for faculty to
expand their knowledge and use of the LMS and (2) assisting faculty in integrating the use of
this technology so that it directly enhances student learning and supports course and program
goals.
The Needs
I will be developing a DTTP to address RITs training needs. I will work with the Wallace Center
(https://wallacecenter.rit.edu/events/calendar.cfm) and Teaching and Learning Services
(https://wallacecenter.rit.edu/events/register/1on1.cfm) to expand RITs existing technology
training offerings for faculty members. While the needs identified above will be addressed in this
plan, additional needs may be identified and addressed when faculty return from summer break.
Technology Training Needs Survey:
https://docs.google.com/forms/d/1grly9xx-CYjBRB31G_Cj_cHkXC1aRsHZJzWJSy5obnk/viewanalytics?usp=form_confirm

1. Customizing course shells


2. Using MyCourses gradebook
3. Posting final grades online on SIS
4. Notification settings on MyCourses
5. Browsing and locating media on the website
6. How to use the classroom projectors
7. Using the podiums
8. How to adjust the speaker volume in classrooms
9. Using the website room reservation system
10. Submitting equipment requests online

The Audience

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This program is designed specifically for new and returning faculty members with limited or no
prior training in using MyCourses. It will also be open to returning faculty with prior experience
that wish to receive updated training. This program is for full-time, part-time, and adjunct faculty
and will be particularly beneficial for new faculty. Many faculty members have worked at RIT
for years and have had varied levels of familiarity with MyCourses from beginnner to expert.
The full-time faculty include 241 professors, 297 associate professors, 236 assistant professors
and 201 lecturers with 648 men and 327 women.
RIT Faculty

Image Source: American School Search. (2015). Rochester Institute of Technology.


The technology experts who will support the implementation of this plan work in the Innovative
Learning Institute at RIT (https://www.rit.edu/ili/about-ili/staff-listing).

The Goals/Objectives
Faculty members will learn how to enhance student learning by making effective use of RITs
learning management system MyCourses. As a result of this plan, instructors will learn how to
use the learning management system effectively through (1) MyCourses Basics (2) Customizing
course shell to support learning goals (3) Incorporating Media Using E-Learning Principles (4)
Setting Your Gradebook and Posting Final Grades (5) Notifications and Advanced Settings. All
instructors will reach intermediate or higher level of proficiency in using the learning

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management system after completing the trainings provided. This will be valuable because all
classes and many committees have shells through MyCourses and not all faculty members
currently know how to use them or all of the capabilities that they provide.
Content
Course

Description

Target Audience

Getting to Know MyCourses

How to navigate RITs learning


management system and create
courses

New and returning RIT faculty


members

Customizing Your Course


Shell

How to add media including


videos, quizzes, discussion
boards, and creating groups

New and returning RIT faculty


members

Incorporating Media Using E- How to use e-learning principles


to improve your online
Learning Principles

New and returning RIT faculty


members

presentations

Setting Your Gradebook and


Posting Final Grades

How to set up and use the


gradebook on MyCourses and
how to post your final semester
grades

New and returning RIT faculty


members

MyCourses Notifications and

How to set up the notification


system on MyCourses and use
advanced settings including
language settings

New and returning RIT faculty


members

Advanced Settings

Instructional Strategies
My instructional strategies include creating a welcoming environment and inviting the
instructors to the computer facility that they are used to using when they teach. This creates a
familiar atmosphere and also shows them that they can practice what we are discussing while I
walk them through the processes. I display key concepts with clear bullet points on screen
through the projector while walking around the computer facility to help the instructors as we go
through the lessons together. This way there is a clear direction but there is also a collegial
working environment and I am more approachable because I am treating them as adults. Adults
feel that they learn better when they do things for themselves. They also look for the sense of

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practical accomplishment and task oriented learning. These workshops are designed to address
specific issues that instructors have with the technology we use every day at RIT. Therefore my
instructional strategies take into consideration that instructors will have different levels of
familiarity with the learning management system, MyCourses, and e-learning principles (Clark
& Mayer, 2011). I will encourage instructors to ask questions and also to share tips and help each
other because they may have insights to share and this also shows my respect for my colleagues
who are teaching in the classroom every day. I will give them a handout and an email link to the
information so that they have it available in two forms: print and electronic.

Sample five day workshop


Godys Armengot
Workshop Title : Customizing Your Course Shell
Day # 1 Course Home Page, News, Content
Subject(s) of the day's workshop: Todays workshop covers setting up the home page, adding
news items, creating modules, and uploading contents.
Prerequisite Knowledge: RIT username and email account
Content:
In this workshop participants will learn how to customize their course home page, how to add
and update news ideas, and how to create modules and upload different kinds of content to the
course shell. This will give participants the tools to get started designing their class and
committee shells. Participants will also learn how to view their shell as the students see it.
Objectives for this lesson:

Identify and customize home page


Add and update news
Create Modules
Upload Content

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Learn how to view as student


How will you teach the lesson?
This lesson will be taught in a computer lab using a projector to display key concepts, examples,
and steps on a screen at the front of the room. I will walk the instructors through the main ideas,
examples, and steps and address any questions they have while I walk around the lab helping
them. I will ask them to share any ideas or tips they have that are related to the lesson.
Additional materials you will use and how will you use them.
I will print a handout for each instructor and I will email them a link to the information so that
they have it electronically as well.
Evaluation Strategies
I will evaluate how well the lesson worked by having the instructors complete a survey electronically that
I will send to them by email after the workshop is over. They will give feedback about what worked and
what did not work and if there are other topics or questions that were not addressed that they would like
to see addressed in the future.

Godys Armengot
Workshop Title : Customizing Your Course Shell
Day #2 Calendars, Classlists, and Groups
Subject(s) of the day's workshop: This workshop covers the use of calendars, classlists, and
groups.
Prerequisite Knowledge: Day 1 of this workshop and RIT username and email account

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Content:
This workshop will cover how to use the calendar function of the learning management system,
how to find and use the classlist information and how to create groups. Participants will also
learn how to add interpreters, notetakers, auditors, graduate assistants or other teaching assistants
to the roster.
Objectives for this lesson:

Learn how to use the calendar


Identify and manage the classlist
Learn how to contact students using the classlist
Add or remove assistants and class observers from the classlist
Learn how to create and manage groups
How will you teach the lesson? Details help.
This lesson will be taught in a computer lab using a projector to display key concepts, examples,
and steps on a screen at the front of the room. I will walk the instructors through the main ideas,
examples, and steps and address any questions they have while I walk around the lab helping
them. I will ask them to share any ideas or tips they have that are related to the lesson.
Additional materials you will use and how will you use them.
I will print a handout for each instructor and I will email them a link to the information so that
they have it electronically as well.
Evaluation Strategies
I will evaluate how well the lesson worked by having the instructors complete a survey electronically that
I will send to them by email after the workshop is over. They will give feedback about what worked and
what did not work and if there are other topics or questions that were not addressed that they would like
to see addressed in the future.

Godys Armengot

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Workshop Title : Customizing Your Course Shell


Day # 3 Dropbox, Discussions, and Chat
Subject(s) of the day's workshop: This workshop covers dropboxes, discussion boards and chat
rooms.
Prerequisite Knowledge: Days 1-2 of this workshop and RIT username and email account
Content:
During this workshop, participants will learn how to set up dropboxes for submissions, how to
enable checking for originality, individual and group submissions, and how to create and
moderate discussions and chat on MyCourses.
Objectives for this lesson:

Set up individual dropboxes


Set up group dropboxes
Enable Originality Check
Create Discussion Boards
Moderate Discussions
Create General Chat
Create Group Chat
How will you teach the lesson? Details help.
This lesson will be taught in a computer lab using a projector to display key concepts, examples,
and steps on a screen at the front of the room. I will walk the instructors through the main ideas,
examples, and steps and address any questions they have while I walk around the lab helping
them. I will ask them to share any ideas or tips they have that are related to the lesson.
Additional materials you will use and how will you use them.

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I will print a handout for each instructor and I will email them a link to the information so that
they have it electronically as well.
Evaluation Strategies
I will evaluate how well the lesson worked by having the instructors complete a survey electronically that
I will send to them by email after the workshop is over. They will give feedback about what worked and
what did not work and if there are other topics or questions that were not addressed that they would like
to see addressed in the future.

Godys Armengot
Workshop Title : Customizing Your Course Shell
Day # 4 Quizzes and Surveys
Subject(s) of the day's workshop: This workshop covers creating and managing quizzes and
surveys.
Prerequisite Knowledge: Days 1-3 of this workshop and RIT username and email account
Content:
This workshop shows participants how to create surveys and quizzes using different kinds of
question styles (true/false, multiple choice, long answer, short answer, fill in the blank, Likert
scale, matching, ordering, image information, etc.) and how to generate reports and review
statistics. It will also show participants how to grade quizzes and set up restrictions and
exceptions.
Objectives for this lesson:
Create surveys
Manage surveys

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Create quizzes
Manage quizzes
How will you teach the lesson? Details help.
This lesson will be taught in a computer lab using a projector to display key concepts, examples,
and steps on a screen at the front of the room. I will walk the instructors through the main ideas,
examples, and steps and address any questions they have while I walk around the lab helping
them. I will ask them to share any ideas or tips they have that are related to the lesson.
Additional materials you will use and how will you use them.
I will print a handout for each instructor and I will email them a link to the information so that
they have it electronically as well.
Evaluation Strategies
I will evaluate how well the lesson worked by having the instructors complete a survey electronically that
I will send to them by email after the workshop is over. They will give feedback about what worked and
what did not work and if there are other topics or questions that were not addressed that they would like
to see addressed in the future.

Godys Armengot
Workshop Title : Customizing Your Course Shell
Day # 5 Incorporating Media Effectively on MyCourses
Subject(s) of the day's workshop: This workshop will show participants how they can integrate
media including audio and video on their MyCourses shells to enhance their students
educational experience.
Prerequisite Knowledge: Days 1-4 of this workshop and RIT username and email account

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Content (Describe in a paragraph)


In this workshop students will learn how to embed media into their MyCourses sites while
following the basic principles of elearning to make sure that their media is enhancing the
educational experience rather than distracting students from the learning objectives. Copyright
and content attribution will also be covered to make sure instructors know what they can use and
how to use it. Accessibility will be covered in this workshop to make sure instructors follow
ADA to allow all students access to all course materials.
List the objectives for this lesson.

Understanding how to select media for educational instead of decorative use


Adding images to MyCourses shells
Adding video to MyCourses shells
Adding audio to MyCourses shells
Understand copyright laws
Use appropriate citation
Make all course content accessible to students with disabilities
How will you teach the lesson? Details help.
This lesson will be taught in a computer lab using a projector to display key concepts, examples,
and steps on a screen at the front of the room. I will walk the instructors through the main ideas,
examples, and steps and address any questions they have while I walk around the lab helping
them. I will ask them to share any ideas or tips they have that are related to the lesson.
Additional materials you will use and how will you use them.
I will print a handout for each instructor and I will email them a link to the information so that
they have it electronically as well.
Evaluation Strategies

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I will evaluate how well the lesson worked by having the instructors complete a survey electronically that
I will send to them by email after the workshop is over. They will give feedback about what worked and
what did not work and if there are other topics or questions that were not addressed that they would like
to see addressed in the future.

Materials

RIT TECHNOLOGY WORKSHOP


SAMPLE HANDOUT
TOPIC: LAB BASICS
LOCATION: MLTC (EASTMAN 3263)

Frequently Asked Questions on Using the Main Lab


1. Something is broken/not working. What do I do?
The MLTC staff on duty will try to fix it. However sometimes there are problems that cannot be
solved instantly. Please fill out a report at http://labsupport.rit.edu if it is something that cannot
be fixed immediately.
2. The podium computer doesnt accept my login information.
Choose switch user to login. This happens when the previous user forgets to logout.
3. How do I change the keyboard language?
On the bottom right of your screen, click the icon.
4. How do I play DVDs?
Use the computer podium and open your disk with the VLC player.
5. Why is the sound from the podium not working?
Make sure nothing is on mute and that the projector is on, the volume is up and headphones are
not plugged in.
6. How can I stop the alarm from going off when I swipe my card?
If the podium light is red, make sure all doors are closed before swiping your RIT ID card.
7. How can my students and I save sound recordings made with Audacity?
Export file to another format (WAV etc.) and save. Do not save as .aup files because they will not
open on another computer.
8. Where can I find tech how tos on the MLTC website?
http://www.rit.edu/cla/modernlanguages/faculty-and-staff-how-guides
9. Where can instructors reserve MLTC equipment?
http://www.rit.edu/cla/modernlanguages/equipment/ALL
10.Can students reserve equipment?

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No, only instructors.


11.Where can I check the media catalog?
http://www.rit.edu/cla/modernlanguages/Library/Title
12.Can students check out media?
Yes, but only for use in the lab or lounge area and not overnight.
13.Where can I check the lab schedule?
http://www.rit.edu/cla/modernlanguages/mltc-lab-01-3263-schedule
14. Where can I see the tutoring schedule?
http://www.rit.edu/cla/modernlanguages/tutoring-information

Technology Related How-To's


http://www.rit.edu/cla/modernlanguages/technology-related-how-tos
Audio:

Microphone Configuration/Verification Steps for MLTC Lab Machines (EAS3263)

How to Record and Export Audio to mp3/wav files using Audacity

How to Stream MLTC Audio on a MAC


Multi-Language Support:

How to Change the Windows GUI Language


How to Check Office Proofing Languages in Word
How to type in Chinese Pinyin on OSX Machines.

Lab Services:

How to Access the Streaming Video Library from an MLTC Lab Machine

DVD Playback:

How to Play a Non Region 1 DVD on the MLTC Computers

Collaboration Tools:

Using Google Docs for Collaborative Note Taking

Faculty and Staff How-To Guides

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http://www.rit.edu/cla/modernlanguages/faculty-and-staff-how-guides

MyCourses Resources:

Entering Grades into MyCourses


MyCourses Documentation Wiki

SIS Resources:

Entering Grades into SIS

Adding Content to the Website:

How to add an Event to the MLC Website

How to reserve Equipment on the MLTC Website

How to add a library resource to the MLTC Website (MLC Labbies Only)
Student/Faculty Mailing Lists:

How to use the Student/Faculty Mailing Lists

Outlook Tutorials:

General Outlook Training Tutorial Video


Basic Tasks in Outlook 2010
Working with Email Signatures
Effective Email (inbox) Management
Outlook 2010 Tips
Using Outlook QuickSteps
Using Folders to Manage your Email
Flagging and Categorizing Messages
Open a Shared Outlook Calendar
Calendar Sharing Options
Explore the Outlook Calendar
Working with Multiple Calendars
Outlook Feature: Sort by "Conversations"
Arrange/Display email by "Thread" (Conversations) - Outlook 2010

NetSupport Schools:

Case Study: University of Wisconsin - Madison Language Lab


NetSupport School - Users Manual

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Workshop Resources

MLC Workshop Printer Information and Help

Field Test
I will test the workshop by presenting it to the technology specialist in my department, Kevin
LeBlevec. I will use the feedback that I receive from him to improve the content and the delivery
of the workshop before it is offered to the faculty members. If the workshop needs additional
testing I will deliver it to the faculty in my department before providing it to the university as a
whole. This will give me additional feedback from the faculty perspective about what is the most
helpful and what needs to be changed or added.
Revision
I will identify areas for clarification and expansion after the field test and include those in the
revised workshop. If there are specific topics that need to be covered in greater depth or others
that take less time to explain than I thought, I will change the schedule to reflect the amount of
time needed to cover each topic.

Evaluations
I will send an electronic survey using Google forms to the participants. This survey will ask for
feedback on each section of the workshop, how well it met the participants needs, what areas for
improvement there are and any other comments. The results of the survey will indicate where the
workshop was successful and where it needs to be revised. I will also ask a staff member from
Innovative Teaching and Learning Institute to record the workshop so that it can be evaluated
and made available to faculty members who were not able to attend by posting it on their website
with a link to a feedback form. This way I can receive additional feedback from observers via an
online form.
Summative Evaluation

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This training provides new and returning RIT faculty with the tools they need to use the
universitys learning management system, MyCourses, effectively for classes and committees. It
will be implemented as a multi-day series of workshops throughout the semester that enable
faculty to meet together in a computer lab and receive hands-on training and experience using
the system with a knowledgeable instructional technology leader present to guide them through
the lessons from finding and setting up their MyCourses shells to effectively incorporating media
to enhance their students educational experience. The training includes copyright, citation, and
accessibility for students with disabilities as well as the principles of e-learning. The summative
evaluation will be conducted by analyzing the survey results and the feedback from Innovative
Teaching and Learning Institute staff. I will give a well-rounded overview based on the
comments from the participants and the experts. This will allow me to evaluate the content and
the delivery of the workshop.
Budget
Expense

Cost

Quantity

Total

Instructor Time

$40/hour

25 hours

1,000

Stipend for
Faculty
Participants

$375

30 participants

11,250

no charge

25 hours

Lab Space

Total

Justification

Reservation for
computer lab to
hold workshop

12,250

Follow-up
I will follow up on the training by meeting with the staff at RITs Innovative Teaching and
Learning Institute to see what additional areas they identify for further training needs. I will also
follow up directly with any participants who have additional questions or requests. The video
recording of the workshop to be posted on the Innovative Teaching and Learning Institute
website will allow me to follow up by having observers post their comments about the training.

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Finally I will consider a second training based on the feedback I receive either by covering
similar content in the new year for new faculty arriving or a more advanced training to assist
faculty members who want to explore the advanced settings and capabilities of the learning
management system in greater depth depending on the demand that is determined from the
feedback I receive.
References
American School Search. (2015). Rochester Institute of Technology. Retrieved from:
http://www.american-school-search.com/faculty/rochester-institute-of-technology.
Clark, R.C. and Mayer, R.E. (2011). e-Learning and the science of instruction: Proven guidelines
for consumers and designers of multimedia learning. Hoboken, New Jersey: Wiley.
Innovative Learning Institute at RIT. (2015). Retrieved from: https://www.rit.edu/ili
Rochester Institute of Technology. (2015) RIT in Brief. Retrieved from:
https://www.rit.edu/overview/rit-in-brief