(The

University of Dubuque Spanish Constitution)

Article I: Name

The name of this organization shall be the University of Dubuque Spanish Club, hereafter referred to as
this organization.

Article II: Purpose

To promote leadership abilities through club activities as well as provide educational opportunities
outside of the classroom for those interested in the Spanish language and culture. The organization also
offers the opportunity to meet with other UD students and faculty interested in speaking Spanish as well
as international students.

Article III: Membership

Section 1 Active regular membership.
Regular membership in the organization shall be open to any full-time University of Dubuque student
who desires to further their learning and understanding of Spanish speaking cultures and the Spanish
language.

Section 2 Associate membership.
Associate membership in this organization shall be open to any part-time student, graduate student,
seminary student, faculty member, staff member or administrator at the University of Dubuque who
desires to further their learning and understanding of Spanish speaking cultures and the Spanish
language.

Section 3 Alumnus membership.
This category shall be composed solely of active members who have been graduated or for other
reasons have left college. If alumnus members re-enroll either as undergraduate or as graduate students
they shall revert to active membership. Alumnus members are welcome at all chapter meetings, but
they shall not have the right to vote on matters brought before the chapter nor can they hold office in
the chapter.

Section 4 Membership revocation.
Membership may be revoked for stated and just cause following a formal investigation conducted by the
University of Dubuque and the Society, a formal vote of the local chapter and/or faculty/administration
as well as subsequent approval (majority vote) by the Officers. Sufficient cause for revocation of
membership may result from violation of the honor code of the University of Dubuque, violation of any
Spanish Club rules or practices, or other conduct that the is deemed detrimental to the mission and
interests of the Spanish Club.

Section 5 Anti-discriminatory statement
The University of Dubuque Spanish Organazation is in accordance with the University of Dubuque
admits students without regard to their race, religion, color, sex, age, sexual orientation or national or
ethnic origin to all the rights, privileges, programs and other activities, generally accorded or made
available to members of the organization.

Article IV: Offices

Section 1. The offices shall consist of the:
1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Event Organizer

Section 2 Election of officers.
At the first April meeting of the Association, there shall be held a general election of all officers by a
majority vote. After the election, the officers elected will hold meetings with the person who previously
held their position to learn about the necessary duties.

Section 3.
At the last meeting of each year, officers shall take office. Nominations shall come in the form of
application from the individuals desiring the office; nominations may also come from the floor to the
Presidents. Persons may decline nominations.

Section 4 Impeachment procedure.
The general body may request to take a vote to impeach an executive of their position. General body
shall take a vote, a super majority vote is required. If super majority is achieved an election shall be held
at the next meeting.

Section 5 Procedure to fill vacancies.
If a vacancy in an officer position, should occur, it shall be filled for the unexpired portion of the term by
election at the next regular meeting of the association or at a special meeting thereof called for that
purpose.

Section 6 Duties of officers.
The President shall:
Preside at all meetings of the club and shall be responsible for all activities and
organizations.
Delegate duties to the officers.
Inform members/advisor of upcoming events and conferences.
Attends all Student Government meetings or appoint someone to attend.
He/she may also co-sign checks.
Keep the advisor informed of all activities.


The Vice-President shall: First Vice President
Assume the duties of the president if the president is ill.
Maintain a membership list by semester.
Record members participation time.
Organize a plan for membership recruitment each semester.
He/she may also co-sign checks.
Keep the advisor informed of all activities.


The Secretary shall: Vice President of Communication
E-mail all members an agenda for all meetings.
Keep accurate minutes of each meeting of the club (including attendance)
Keep the advisor informed of all activities.

The Treasurer shall: Vice President of Finance
Manage club funds with advisor and members input.
Maintain accurate and timely financial record.
Keep the advisor informed of all activities.

The Event organizer shall: Vice President of Public Affairs
Organizes events by contacting the venue, ordering food, and performing any other
duties related to organizing an event.
Keep the advisor informed of all activities.

Article V: Meetings

Section 1: A regularly scheduled general meeting should be held at least once a month.

Section 2: A quorum shall consist of 50% of the regular memebers.

Section 3: A quorum shall be present in order for any official business to be conducted. Official business
shall include, election of officers, setting of dues and event planning.

Article VI: Committees

Section 1: At the first regular meeting following his/her election, the officers shall determine if any
committees are needed. If a committee is needed the president will appoint a chairperson for the
committee(s) and ask for volunteers to serve on the committee.

Section 2: Possible committees shall be the following: Publicity and Fund-raising and Volunteer
Opportunities.

Article VII: Finances
Dues shall be determined by the officers of the organization subject to the approval of a majority vote at
a meeting of the organization.

Article VIII: Parliamentary authority
The parliamentary authority shall be current edition of Roberts Rules of Order, Newly Revised.

Article IX: Amendments

Section 1: Prior to being voted upon, all amendments to this constitution require written notice of 2
weeks.

Section 2: These amendments require a two-thirds vote of those present.


Section 3: Amendments become effective only after approval of the Office of Student Activities.

Article X: Ratification of Constitution
At the first meeting of every semester the constitution shall be voted on by the general body. The
constitution is ratified by a super majority vote. Any new changes within the last voting shall be read.
Changes may be made at any meeting if the new amendment receives a super majority vote from the
general body.