[DOCUMENT TITLE]

FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Balanga City Bataan 2100 Philippines
|| www.finest-event.comp.ph || +639223739122 || finest-event@gmail.com ||

Introduction
The Importance of Hiring a Professional Event Management Partner
In-person events are a great opportunity to establish the right impression and reputation for
your company. Events offer a look into the companys culture, a window into the corporations
nuts and bolts. A well-executed event can your memoir special and unforgettable to the point
that it will be treasure forever.
For that reason, hiring the right event management company to orchestrate your events is
critical. You need experts who can: (1) map out an end-to-end event plan; (2) execute the many
logistical tasks required to deliver a quality event; (3) manage your vendors and be your reliable
point of contact; (4) measure event outcomes.
As your event management partner, FINEST EVENT Group of Company will help oversee every
step of the event planning and execution process. Let us manage your labor-intensive event
logistics so you can stay focused on more strategic activities.

Company Profile
We are a professional, creative team of event management specialists with 10 years of
experience producing high-quality events of every type and scale. Our passion is managing the
behind-the-scenes details so our clients dont have to worry about them.

Mission
To represent our clients to the highest caliber by delivering superior event experiences.

Vision
To have delighted and valued customer, by means of helping them to host events that exceed
business requirements and expectations.

The Team
Our company is composed of professional in their own expertize, thus will ensure you optimum
productivity for the company and or treasurable event of your life.
Dr. Salita Aldave Field
CEO, General Manager

Engr. Jonathan Aldave

Field

Ar. Cristal Joy Field

Social & Event Manager

Liaison and Technical Manager

Yuri Bernadette
Yuki Salve Field
Secretary
Field
Area/Project
Glayzel Field

Rio Janelle Field,

CPA

CoordinatorLiaison Staff,
Supplies

Liaison Supervisor

Engr. Aldhem
Aldave
Technical
Justine
JaysonSupervisor
Field
Field
Liaison
Liaison
Staff,
Staff,
Billing
Receivable

Our Location
The
location of our company is in the heart of
Bataan. We are just 5 minutes away from Balanga City Poblacion if you will take the path of
national road to our location. If by means of provincial highway our street is just along the
Balanga bus stop in front of Jolibee Balanga highway.

Catering Services

Affiliates
Gowns and Suites
Rental

Video Coverage and

Other IT Needs

Lights and Sounds

Travel and Tours

Table, Chair and Tent

Rentals
Online and Local Funeral
Services

Souvenirs, Invitation
and Party Needs

Event Summary

Souvenir

Project Proposal
Our Understanding of Your Needs
We have reviewed your initial requirements and understand the following key facts about your
event:
1. Event Name: Wedding: Nix Da Silva and Gianne Salonga
2. Date(s): October 22, 2016
3. Location: Bucco Bal, Morong Bataan Philippines
4. Projected Number of Attendees: 150
Every event is unique and special. Each has its own distinct audience, tone, personality, and set
of business objectives. In the beginning, FINEST EVENT Group of Company will conduct a
preliminary consultation to understand your events objectives and goals. We will then set up a
strategy and execution plan accordingly. It will focus on streamlining logistics so that your event's
best qualities shine through.

Events Location

Memorandum of Agreement
Letter of Agreement
This agreement is between Nix Da Silva and Gianne Salonga, hereafter referred to as CLIENT,
and FINEST EVENT Group of Company, hereafter referred to as CONTRACTOR, and made
and entered into this March 05, 2016 at Bagong Silang Balanga City Bataan.
Whereas, the contractor offers his services for wedding event as an event coordinator to provide
the
I. Following
1. Research, Design, planning, coordination, and evaluation of the wedding event.
2. Research that will commence with the join execution of this agreement.
3. A wedding event that will be hold on October 22, 2016, Saturday
II. Client agrees to provide:
1. Liable to pay all incurred cost on the services made by the first party.
2. Liable to pay all cost stated upon breach of contract.
3. Down payment of 40% upon signing of contract.
4. All payments made upon cancellation will be forfeited.
5. Corkage fee of 7500 for every supplier not affiliated from the Venue.
6. A 2% Discount can be acquired if the payment is received two weeks advance prior to
the due date.
III. Terms and Condition
The clients agree to provide the following schedule of payment made.
1. March 15, 2016

40% down payment upon contract signing

2. April 25, 2016

20% three months before the event

3. July 10, 2016

10% two months before the event

4. October 2016

30% on or before the event

IV. Mode of Payments

1. Cash on the schedule of payment
2. Online bank transfer with emailed copy of transaction
3. Postdated Check named to the company
V. Force Majeure
If an act of God, such as a fire, flood, earthquake, or other natural calamity shall cause
CLIENT to cancel the event, CONTRACTOR will require payment only for the time actually
spent planning CLIENTs event
VI. Termination of Event
This agreement will terminate automatically upon completion of the
services required by this letter of agreement.
VII. Changes and Cancellations
Any and all changes made to this letter of agreement must be made in writing and signed
by all parties. If the event is cancelled, refunds are limited to unearned fees, funds in
excess of unused or non-refundable fees, and out-of-pocket expenses. If CLIENT cancels
less than 90 days before the event, there will be no refund issued.
VIII. Acceptance
The parties whose signature affixed below agree to accept the terms and conditions stated
within this agreement.
Signed by

Nix Da Silva and Gianne Salonga,

D
Client
a

Date

t
e
Salita Aldave Field,
Event Manager

Date

Activity Calendar
Months
March

Week 1

Week 2

Week 3

Proposal/meeting
with the Client
Budget Alignment
Discussion of
Venue, Guest,
Motif and Date

Finalize
event
proposal
Contract
signing of
MOA and
down
payment of
40%

Contact all the

needed
affiliates
Schedule
meeting with all
affiliates

April

Holy week

Meeting and
food tasting
with the
caterer
together
with the
client,
discussing
the concern
and finalizing
the deal

Meeting with
photographer
discussing the
concern with
the event and
photo booth
Finalize the deal
Distribution of
invitations

May
Meeting with the
couturier for
gowns and other
concern

June

October

August
Septem
ber

July

Week 4

Checking the
venue for all
audio video
presentation
requirements

Give an update to
the couple and
get another 10%
of payment for
the payment of
supplier
Updates Status

Meeting with
choreographer
and musician for
the rehearsal

Meeting with
the couturier
for fitting of
Gowns

Meeting the
Lights and
Sound
Supplier for
the wedding
event
Finalize the
deal
Meeting the
videographer
and client to
finalize prenuptial video

Technical
Rehearsal for
the artist
and light and
sounds

Follow up
supplier for the
delivery of the
souvenir on July
1, 2016

Meeting with
the
choreographer
and Singer for
dance and
music
performances

Meeting with the

suppliers of the
invitation card
and souvenirs,
discuss the
details and
request sample
prototype
Meeting with the
suppliers of
flowers and place
an order to be
deliver on the day
before wedding
Finalizing the
venue
Update the status
of the venue,
caterer,
photographer,
flower shop and
invitation of
suppliers
Give an update to
the couple and
get collection of
another 20% of
payment for the
supplier
Meeting with the
videographer and
director for Same
Day Edit and PreNuptial Video
Finalizing the deal
together with the
client

Update Status
Capture prenuptial video of
the client in Italy

Meeting with
choreographer
and musician for
the rehearsal

Follow up all the

supplier
regarding their
updates

Event Date
The Wedding

Give an
update to
the couple
and get
another 30%
for pull
payment

Events Needs Proposal

Hawaiian Team wedding reception in full services may include
1. Priest will officiate the wedding ceremony
2.

Venue/ Facilities with host included in 5 hours.

Bucco Bali, Morong Bataan
Open Venue, Tent available if rain occur.
Floor Area 50m x 50m =2500 sq. m.
Parking area for family and guests
House Villa for celebrants family members
Guest Room for guest and staffs
Electric Generator is available in case of power interruption.

3. Photo and Video Coverage

Hard Bound Leather Wedding Album (magazine type); Gold colored
Unlimited photo Shots
a) Only 300 photos of your choice be included and arrange in the album
b) Unpicked photos will be given out in the form of DVD or Printed as per clients choice
c) Photo boot will also be provided with the team of Hawaiian costumes and props;
photo boot will be available with-in 4 hours of the program
DVD on Same Day EDIT video coverage during wedding ceremony and reception.
DVD on Prenuptial Video of the celebrants.
4.

Wedding Gown, Suites and Accessories

Sets of Tuxedo and Wedding Gown for the couple
Sets of Tuxedo and Gowns for Secondary Sponsor
Sets of Tuxedo and Gowns for flower girls and ring bearer
Wedding Pillow
Wedding Cord
Wedding Veil
Aras
Customized Bible.
o Note: Please refer to the chosen COUTURIER regarding the cost

5. Catering Services
Sound and Video Systems
Table and Chairs
15-18 Chairs per table

o
o
o
o

o
o

Venue Dcor/ Flower arrangement

Dove Pair (with Cage)
Drink of your Choice
o 4 Season
o Mock tail drinks
o Pine apple Juice

Food (Ala Carte)

2 Appetizer/ Soup
2 Main Course
3 Set of Pasta
4 Dessert
Wedding Cake
4 layers white cake with Ecuador rose flower, embedded with edible gems(5ft)
Note: Cost of the cake not included in the cost of food per pax. Please Refer to the chosen cake
affiliation
6. Wedding Invitation/Token
Wedding Token/ Souvenir
o Champagne Glass (4)
o Decorated with white ribbons, and red roses on the stem
o Wedding hang tag print with your NAME

Wedding Invitation
o Made of scented paper designed with colorful flower placed in a bamboo tubed

7. Flower Arrangement
Bouquet of red flowers with touch of white for the bride.
o Ecuador Rose
o Violet Tulips
o White Orchids
Set of topiary bouquet for secondary sponsors (female)
Basket with loose petals for the flower girl
Flower headdress for the flower girl

Events Costing
Venue/ Facilities (outdoor) for 5 hours

P 100,000

Gown and others

P 30,000

Food and Drinks and Decoration

(1000/pax) 100 person

P 150,000

Cakes

Affiliates

P 15,000

Invitation

(100x150)

P 15,000

Souvenir

(100x150)

P 15,000

Bouquet and Flowers

Photo and Video Coverage

Affiliates

P 15,000
P 30,000

Priest and Other Documents

P 5,000

Total Taxable Cost

P 375,000

Add 12% VAT

P 45,000

Total Cost with Tax

P 420,000

Add Service Charge (25% of Total Taxable Cost)

P 93,750

Total Cost (with tax and Service Charge)

P 513,750

Weddings Program
Program Time
Date
Day

:
:
:

Timeline

4:00 pm 9:00 pm
October 22, 2016
Saturday

4:00 pm 5:05 pm

Wedding; to be officiate by the priest ________

5:05 pm- 6:00 pm

Setting free of the doves

Dance with the parents, then dance of the newly

weds
6:00 pm 8:00 pm
per table

Dinner Time
pictorial

Picture taking with couple with every guest

Guest will move into the couple place for the

Trivia for the couple

Friends and guests

Photo Booth

Photo booth is available during entertainment

Intermission

Selected guest and singer will sing on the

event
(The Rest of Life, Bruno Mars)
8:00 pm- 8:10 pm

Bouquet and Garter

8:10 pm- 8:40 pm

champagne

cake/wine slicing of the cake; tossing of the

8:40 pm- 9:00pm

Message of parents to the newly-wed

Message of the prime sponsor to the newly-wed

Message of the secondary sponsor to the newlywed
Message of the newly-wed to the parents and guest
Distribution of Souvenir

Venues Layout

SWOT ANALYSIS
Our company can easily adapt to the innovation of technology bringing our customer not only
premium experience but also a remarkable event. Serving Bataeos is our heart but as companys
name exploded around Philippines our companys location is in the capital of Bataan where ease of
transportation is at hand.
Our weakness is the fast pacing technology that is why we ensure that our equipment and facility is
up to date to the clients need. Multimedia production now a day become cheaper and cheaper
giving us increase in competitor instead of focusing on them we focus to give options of service
package to the client according to their budget.
Our opportunities are growing as the social networking grows. From print advertisement into radio
announcement. Now our publicity become viral because of our website, page, group and after sale
online customer service. We also plan to have our corporate office in one of the premium city in the
Philippines, Bonifacio Global City. Local and international investor brought not only opportunity to
company to expand but also give employment and career to young generations with potentials.
The threats we may encounter are the new competitors in the market, their new innovative products
and their access to channels of events location. That is why we ensure our companys team are
highly skill on their specialty not just to give you what you need but also to have research and
develop product and services that will surpass your expectations.

ACTION PLAN

Promote growth skills of young generation.

FINEST EVENTS group of company promotes development of young generations. We accept on

job training of the inspiring youth that are inspired to take the path of event management services.
As k+12 education was already introduced in the Philippines our company also offer TESDA Course
especially inclined to front office services. As we see their willingness to learn and to develop their
skills, our eagerness to give them opportunities grow.

Establish good working condition and public relation to increase

potential client
After our company finish the job on the client, we ensure that will ask suggestion and feedback
about our service and what more we can offer to them. We also give small gift or giveaways to the
clients as token of appreciation in selecting our service among others. In that way we develop
rapport to the customer and enhance our existing services and product or develop a new one.

Brought generator in case of power outage

Every time we have an event that we offer our services we always assure that we always bring
generator that is sufficient enough to give us source of electricity if power outage occurs.

Back up equipment.
Back up equipment are always available in case one of the equipment down to ensure the smooth
flow of the event.

Form emergency plan in case of sudden changes or unexpected

event
Emergency plan is already established and presented to the client ahead of time so if unexpected
event occur the activity can still continue in the same or alternative way.