Professional Documents
Culture Documents
Getting Started
File Tab: Click to
access actions like
Print, Save As, and
Word Options.
Quick Access Toolbar: Add your mostused tool buttons to this customizable
toolbar to make it your own.
Ribbon:
Logically organize
actions onto Tabs,
Groups, and Buttons
to facilitate finding
commands.
Dialog Box
Launcher: Click
to open a dialog
box that contains
additional
commands and
options.
Active Document
Window:
This area displays
the document
currently used.
Document View
Buttons: Switch
between Page Layout,
Reading, Web, Draft,
and Outline views.
Status Bar:
View information
about your document,
such as page number,
word count, and
current view. Right
click to customize the
options you want
displayed.
The Ribbon
The Ribbon facilitates creation of effective and efficient documents by organizing all the tools you need in a logical system of
Tabs, Groups, and Tool Buttons. The Ribbon also has On-Demand Tabs which only appear on the Ribbon when you select an
object in a document.
Keyboard Shortcuts
Description
New Document
Undo Last Action
Redo Last Action
Copy
Cut
Paste
Save
Save As
Print
Shortcut Keys
Ctrl + N
Ctrl + Z
Ctrl + Y
Ctrl + C
Ctrl + X
Ctrl + V
Ctrl + S
F12
Ctrl + P
Description
Insert Page Break
Increase Font Size
Decrease Font Size
Font All Caps
Extend the selection of cells by 1
Select Entire Column
Indent Paragraph
Split Window
Open Navigation Pane
Shortcut Keys
Ctrl + Enter
Ctrl + Shift + >
Ctrl + Shift + <
Ctrl + Shift + A
Shift + Arrow Key
Ctrl + Spacebar
Ctrl + M
Alt + Ctrl + S
Ctrl + F
New Features
to expand tabs
and groups.
Click the
to hide a tab.
Click the
Arrows to
move
selected
items.
Click Rename
to name a new
or existing tab
or group.
Click Reset to
return to the
default Ribbon
settings.
Resume Reading
Reopen a document and keep reading right where you left
off. Word remembers where you wereeven when you
reopen a document from a another computer.
Click the
Commands
to see more
tab options.
Click the
Arrows to
reorder
selected
items.
Expand
Click Reset
to return to
the default
Ribbon
settings.
Collapse
Click Add or Remove Click Modify to
to move the selected change the icon or
button between lists.
name.
Click Import/
Export to share
your ribbon with
others.
Formatting Text
Live Preview
The Live Preview feature in Word allows you to see a preview
of what changes will look like without selecting them. For
example, Live Preview will display a font or picture style
changes as you hover the pointer over different fonts or
picture styles.
To use Live Preview:
1. Select the item to
change.
2. On the Home tab,
Font group,
click on the Font field.
3. Hover over a font and the
selected text will display the change.
4. Click on the desired Font to make the change.
Inserting Breaks
Keep your information where it belongs by creating Page,
Column, and Section Breaks. Breaks delineate pages, create
sections that contain different formatting, or start text in the
next column on multicolumn documents.
The Styles work together:
To insert a break:
The Heading 2 style is designed to be subordinate to the
1. Place your cursor where
Heading 1 style.
the break is to occur.
By default, the body of your document is formatted with the
2. On the Page Layout tab,
Normal style
in the Page Setup group
Styles can be applied to paragraphs or to individual words.
click the Breaks button.
Ex: emphasize text with the Emphasis style.
3. Select the type of break
Use the List Paragraph style to automatically format text as
to insert.
a list.
Use a Page Break to:
Use Create a Style to make your own
Insert a new blank page.
Force text to start on a
new page.
Use a Section Break:
Where formatting will
change just for a section.
Page numbering change.
Table of Contents
If you use Styles to identify Headings Word can use that
information to create a Table of Contents. A Table of
Contents will update as you add to or remove from your
document. Also, if the document is later viewed in Word, the
Table of Contents provides links to each heading.
To Insert a Table of Contents:
1. Insert a blank page prior to the documents first page.
2. On the References tab,
Table of Contents group,
click the Table of Contents
Button.
3. From the menu select
Automatic Table 1 or
Automatic Table 2.
4. The Table of Contents will
be created.
Alignment Guides
New to Word 2013, you can get a live preview as you resize
and move photos and shapes in your document. The new
alignment guides make it easy to line up charts, photos, and
diagrams with your text.
Cropping a Picture
Cropping is used to remove unwanted parts of a picture. To
crop a picture, do the following:
1. Select the picture and click the
Crop button on the Picture
Tools tab, Size group.
2. Crop handles appear on the
sides and corner of the picture.
3. Click and drag crop handles so
that the part of the picture
to be left is on the inside.
4. Click the Crop button again to save changes.
Use the
Position button
to position the
Picture in a
preset location
on the page.
Hover over
any artistic
effect to
preview
how it will
affect your
picture.
Click on an
effect to
apply it to
the picture.
Word Questions?
Contact an IT Trainer:
Hailey Richins
hailey.richins@slcc.edu
957-3960
or
John Hunt
john.hunt@slcc.edu
957-4560