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SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

S.M.A.R.T & the 10-Year Plan?

A S.M.A.R.T. goal is defined as one that
is:
1. specific,
2. measurable,
3. achievable,
4. results-focused, and
5. time- bound

SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

Evaluation

2015 2025
How much time has already passed?
ANSWER: 7 months?
What progress can we report to the
Executive after 1 year? How much of
the plan has the GPS accomplished in
1 year?

SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

Why does the GPS need a 10Year Strategic Plan?

It is an organizational management activity used
to
1. set priorities
2. focus energy and resources
3. strengthen operations
4. ensure that employees and other stakeholders
are working toward common goals
5. establish agreement around intended
outcomes/results
6. assess and adjust the organization's direction in
response to a changing environment
SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

 It is a disciplined effort by GPS

leadership that produces fundamental
decisions and actions that shape
behaviour of GPS that leads to SUCCESS
Effective strategic planning articulates
not only where an organization is going
and the actions needed to make
progress, but also how it will know if it is
successful.
SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

Strategic Implementation
People think of execution as the tactical
side of business, something leaders
delegate while they focus on the
perceived bigger issues. This idea is
completely wrong. Execution has to be
built into a companys strategy, its goals,
and its culture. And the leader of the
organization must be deeply engaged in
it.
Larry Bossidy, The Discipline of Getting Things Done.

SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

The 10-Year
Strategic
Plan must
become GPS
CULTURE
or, success
will elude
GPS
SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

Strategic Implementation
Among other things, implementation
has to do with
Rigorously discussing hows and whats,
questioning
Ensuring accountability
Assessing the organizations capabilities
Linking strategy to operations and the people
who are going to implement
Linking rewards to outcomes
Changing assumptions as the environment
changes
Upgrading the GPScapabilities to meet the
challenges of an ambitious strategy.
SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

A Framework for
Executing Strategy
Entails converting the GPS strategic
plan into action and results.
Job for the whole management team.
Each manager [ Director/Regional
Commander/ OIC ] must answer, what has to
be done in my area to implement our part of
the strategic plan, and what must I do to get
these things accomplished?
All managers become strategic implementers
in their areas and all employees are
participants.

SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

10

The Big 8 Components of

Implementation.
Exercise the strategic
leadership needed to
drive implementation
forward.

Shaping the work

environment and
corporate culture
to fit the strategy

Tying rewards and

incentives to the
achievement of key
strategic targets.

SOLOMON APPIAH

Build an organization
with the competencies,
capabilities, and resource
strengths needed for
successful strategy
execution.

The Strategy
Implementers
Action Agenda
what to do now
vs. later?
What requires much
time and personal attention?
What can be delegated to
others.

Allocating ample
resources to
strategy-critical
activities.

Establish
strategy-supportive
policies.

Instituting best practices

and pushing for
continuous improvement.

Installing information, operating

and operating systems that enable
company personnel to better carry
out their strategic roles proficiently.
6th Ghana Prisons Service Council Capacity Building Seminar

11

Strategic Implementation
One make-or-break determinant is how well
top management [Directorate] leads the
process.
Middle and lower management [Regional
Commanders/OICs] need to push actions to
the front lines and see the strategy is well
executed.
The real implementation skill is being good
at determining what it will take to execute
the strategy proficiently.
SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

12

Strategic Implementation
Senior management communicate,
communicate and then communicate
some more:

Communicate the case for change

Build consensus for how to proceed
Install strong allies in key positions
Urging and empowering to get process
moving
Establish measures and deadlines
Reward those who achieve milestones
Reallocate resources
Personally preside over the strategic change
process

SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

13

Pre-Requisites to Planning
Senior leadership commitment
Who will do what?
What will each group do?
How will we do it?
When is the best time?

SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

14

Case Studies
Can the GPS accomplish the 10-Year
Plan?

SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

15

SOLOMON APPIAH

6th Ghana Prisons Service Council Capacity Building Seminar

16