EBS Isupplier Portal

www.kpit.
com
Shifting gears of procure-to-pay cycle with

Oracle EBS iSupplier
Portal
Technologies for a better world
22nd November 2015
Version 1.0
www.kpit.com
Agenda
Introduction
Objectives
Necessity of Collaboration with Supplier
Solution Overview of iSupplier Portal
Implementation Considerations
References
11/9/2015
KPIT Technologies Limited
Introduction - Author
Rajesh Telikicherla has 11 years of experience in implementation and management of Oracle

Enterprise Solutions with additional experience in Presales and support of Supply Chain
Management modules. Rajesh is Oracle Certified Fusion Procurement 11g Implementation
Specialist, 'Fusion Procurement 2014 PreSales Specialist and 'E-Business Suite R12.1 Supply
Chain Management PreSales Specialist'. He has delivered projects on Oracle E-Business Suite in
India and US regions in High-Tech industry.
11/9/2015
Agenda
Introduction
Objectives

References
11/9/2015
Objectives
Understand why collaboration with Suppliers is critical for Buying Organizations ?
Learn the key capabilities of iSupplier Portal
Appreciate how Buying Organizations can cut operational costs with iSupplier Portal
Get insight into key implementation considerations for iSupplier Portal
11/9/2015
Agenda
Introduction
Objectives
References
11/9/2015
Why Collaboration with Suppliers is critical?

Streamlined Process for Supplier Enablement
Online collaboration is efficient and less prone to errors
Buying Org controlled application & data access to suppliers
Supplier managed profiles subject to approvals from buying
organization
Reduce Operational Costs
Ever changing needs and demands should be communicated to

different partners in supply chain faster.
Traditional collaboration by means of emails, fax and prints
etc., often created latency of information transmission
Communicate Supply needs in advance

To improve the fulfillment rates & lead time for delivery,
suppliers need real-time visibility to procure-to-pay data.
This eliminates the routine supplier inquiries and helps
suppliers plan their capacity and production efficiently
Agenda
Introduction
Objectives
References
11/9/2015
Supplier
Enablement
Product Function
Supplier Registration
Profile Management
Catalog Management
11/20/2015
Shipping
Invoice
Planning &
Inventory
Payment
Capability
Access Management & Security
Product Catalog
Key Features
Online
Documents
Business Value
Streamlined process for Supplier onboarding
Buying Organization controlled

procure-to-pay data access
Application access to Suppliers
through secured firewall
Buying Organization can determine

the access level at which Supplier
should be given access
Self-service interface for profile

updates for Supplier
Approval workflow for profile
updates
Supplier managed master

data/profiles making it error-free
and reduction of time & effort for
buying organization
Real-time access to Procure-to-Pay

data eliminates suppliers routine
inquires there by reduces cycle time
Internet based self-service

application accessed through the
secured firewall to minimize the risk
of online attacks
Self-Service Registration
Buying Organization initiated
Registration
Approval Workflow for enablement
Supplier managed Product Catalog

Approval Management for catalog
updates
Suppliers Self-Service Registration

URL: http or https://host:port/OA_HTML/jsp/pos/suppreg/SupplierRegister.jsp?ouid=encrypted operating unit ID
Buying Organizations can publish this

URL on their website for Suppliers to
access the below registration form
These details are verified

against existing records to
avoid duplicate registration
Suppliers must provide contact

information so the system can send
updates on the registration request.
10
11/12/2015
Suppliers Self-Service Registration
Request for user account

creation while registering
the organization
11
11/9/2015
Prospective Supplier Registration
12
11/9/2015
Buying Organizations get unsolicited

requests from suppliers with whom
they havent done any business before
Prospective Supplier User/Profile
Supplier user account

got created
Suppliers profile got created

with preliminary details
provided during registration
System Administrator can

control the suppliers
access to application
Suppliers data access can

be controlled at Supplier
/ Site/ Contact level
13
11/9/2015
Profile Mgmt
Product Function
Purchase Order Management
Order Changes/Cancellations
Real-time access to Purchase Orders

Acknowledge/Print Purchase Orders
View Supplier Agreements
Change orders for key elements like

quantity, price, promise date etc.,
Cancellation and Shipment split
Purchase Order Revision History
RFQs/Time Cards
14
11/20/2015
Shipping
Manage deliverables assigned by

buying organization from Project
Contracts
Monitor outside processing from
third parties using work orders
Suppliers can view Requests for
Quotation submitted by buying
organizations
Suppliers can view time card
information
Invoice
Planning &
Inventory
Payment
Capability
Manage Deliverables/Work Orders
Product Catalog
Key Features
Online
Documents
Business Value
Supplier can view the purchase

orders & agreements in printable
form and acknowledge thus
reducing the cycle time for buying
organization in communicating the
PO via email, fax, print etc.,
Suppliers having real-time access to

Procure-to-pay data reduces regular
Suppliers inquiries resulting in
better productivity
Change order management is

efficient increasing the rate of
fulfillment and reducing the lead
time for supply
Better mgmt of contracts for services

with complex payment terms like
milestone, progressive payments
Contract Purchase Agreement
Contract Purchase Agreement

created by Buying Organization
from Purchasing module
Suppliers acceptance is
required for CPA
15
11/9/2015
Suppliers Landing Page
Supplier gets a notification

stating that acceptance is
required for CPA
16
11/9/2015
CPA Acceptance
Supplier can accept or reject the

CPA by opening the notification
and looking at attached document
Buying Organization gets

notified after Supplier
accepts/rejects the agreement
17
11/9/2015
Purchase Agreements
Search for Purchase

Agreement
All the releases created for

Blanket Purchase Agreement
18
11/16/2015
Purchase Order
Buying Organization creates Standard

Purchase Order from Purchasing module
Supplier can view the purchase

order created by buying
organization and take these actions
19
11/9/2015
Purchase Order Acknowledgement
20
11/9/2015
Purchase Order Acknowledgement

notified after Supplier
acknowledges the PO
21
11/9/2015
Request for Changes
Request for
change of Price
22
11/9/2015
Mention the
Reason for change
Request for Changes

notified about Suppliers
request for changes
23
11/9/2015
PO Revision/Change Order History
After Buying Organizations

approval, a new PO revision
gets created with the changes
Supplier can view the

change history of PO
24
11/9/2015
Change Order History
25
11/16/2015
List of all Purchase Orders

that have been revised
Change Order History
26
11/16/2015
Profile Mgmt
Product Function
Shipment Notices
Receipts
Returns/Quality
27
11/20/2015
Shipping
Create/upload Advanced Shipment

and Advanced Shipment Billing
Notices to alert buying organization
about the upcoming shipments
Upload routing request & view
routing response
View delivery schedules and overdue
receipts
Suppliers can view all historic
receipts for their shipments
With On-Time Performance page,
track delivery status of shipments
Invoice
Planning &
Inventory
Payment
Capability
Manage Shipments
Product Catalog
Key Features
Purchasing
Documents
Business Value
Accelerated and error-free receiving

with Advanced Shipment Notices
Tracking of shipment from the time

goods are delivered to receipt
Buying organization can drive

improvements by tracking suppliers
performance against key indicators
Buying Organizations have better

control over quality compliance of
the goods/services that they procure
Suppliers can view the return history

with the reason for the return and
quality results
View collections plan attached to PO
and enter quality results
ASN Creation
Create ASN for one

or multiple POs
28
11/9/2015
ASN Creation
Enter Shipment
Header details
29
11/9/2015
View ASN
30
11/9/2015

notified on ASN submission
and they can view ASN as well
PO Receipt
Buying Organization receives

inventory against PO
Suppliers can view the

receipts from Shipments tab
31
11/9/2015
Profile Mgmt
Product Function
Invoice Management
32
11/19/2015
Create online standard invoice for a

matching PO or Credit Memo if
there is no matching PO
Invoice after buying orgs approval
gets imported to Payables
Suppliers can view the payment

summary for the invoices submitted
to buying organization
Suppliers can track the invoice status

after submitted to buying
organization until it gets imported
and then payment status against
that invoice
Invoice & Payment Tracking
AP/AR Netting Report
Shipping
Invoice
Planning &
Inventory
Payment
Capability
Payment Management
Product Catalog
Key Features
Purchasing
Documents
Business Value
For invoicing, all the needed details

are fetched from purchase order.
This minimizes errors in invoicing
cycle
Supplier gets holistic view of invoice

& payment status, corresponding PO
& receipt details, payment holds and
scheduled payments
With real-time online tracking of

Invoice and payment status,
payment inquiries get reduced
Enables suppliers to view netting

information for an invoice
Create Invoice
33
11/19/2015
Create Invoice
34
11/19/2015
Create Invoice
35
11/19/2015
Create Invoice
36
11/19/2015
Create Invoice
37
11/19/2015
Create Invoice
After Invoice is
imported and validated
from Oracle Payables
38
11/19/2015
View Invoice
Payment Entry in
Payables for
Invoice 12345
39
11/19/2015
View Payment
40
11/19/2015
Profile Mgmt
Product Function
Suppliers can access real time

forecast plans and schedules of
buying organization
Suppliers can access the details like

Orders placed, Overdue, Receipt
History, Defects and Returns etc., for
products/services they supply
Product Information
Vendor Managed &

Consigned Inventory
41
11/19/2015
Shipping
Invoice
View on-hand inventories, item

locations, lots and serials
Suppliers can maintain delivery
capacity online accurately
Enables Suppliers to manage the

inventory at customers location and
view on-hand stock for consigned
items
Planning &
Inventory
Payment
Capability
Forecast Schedules
Inventory & Capacity Information
Product Catalog
Key Features
Purchasing
Documents
Business Value
Having access to buying

organizations real-time forecast
helps suppliers to be prepared and
maintain their production & capacity
to meet the anticipated demand
Buying orgs can allocate planned

orders considering suppliers
changes to their capacity constraints
Having access to minimum and

maximum and on-hand quantities,
suppliers can trigger the
replenishment orders on behalf of
buying orgs to maintain the stock
levels at customer inventory
Inventory
42
11/20/2015
Inventory
43
11/20/2015
Solution Overview - Summary

Profile, Product and Order Management
Planning & Inventory

Shipping
Order
Acknowledgements
Change Requests
/Cancellations
Deliverables
Work Orders
RFQ
Create/Update/Cancel
ASN/ABSN
Routing Request
Delivery Schedules
Receipts/Returns
Quality Information
Create Invoice
View Payments
Invoice
View Demand Forecasts

View Item Information
Vendor Managed Inventory
Consigned Inventory
Payment
Product Catalog
Shipping, Invoice & Payments
Purchasing
Documents
Profile Mgmt
Supplier Registration
Profile Management
Access Management
Define Product/Service
Categories
Purchase Orders/
Agreements
iSupplier
Portal
Planning
& Inventory
Analytics
Integration with Daily Business Intelligence

Supplier Performance
On-Time Delivery information
AP/AR Netting Report
Analytics
44
11/9/2015
Agenda
Introduction
Objectives

References
45
11/9/2015
Evaluate Firewall/
Reverse Proxy Options
Access Control
Application &
Data Security
Change Impact
Analysis
Change Strategy &
Organizational
Structural changes
Change
Management
Focused and Contextdriven training for

Internal Business/IT
SMEs and key Suppliers
Training
Approach
Key Considerations for Successful

implementation of iSupplier Portal
Supplier
Enablement
Rollout plan to Onboard the Suppliers
46
11/9/2015
Testing
Strategy
Simulation of Suppliers
environment
End-to-end testing
covering all scenarios
Thank You
47
11/9/2015
Agenda
Introduction
Objectives

References
48
11/9/2015
References
49
www.oracle.com
Maximize Supplier Enablement for Procure-to-Pay Success Oracle White Paper
Creating Invoices from iSupplier Portal Oracle White Paper
Oracle iSupplier Portal Datasheet
11/9/2015
Abstract
Organizations are adapting to efficient and robust features of
iSupplier Portal in functional areas such as sourcing, two-way
collaboration between buyer and seller, purchasing, payables, receiving,
invoicing and collaborative planning. Join us to learn about the key
features of rich internet-based iSupplier portal and understand how
buying and selling organizations are reducing their operational costs
and collaborating more efficiently.
50
11/18/2015

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www.kpit.

Shifting gears of procure-to-pay cycle with

KPIT Technologies Limited

Rajesh Telikicherla has 11 years of experience in implementation and management of Oracle

KPIT Technologies Limited

Solution Overview of iSupplier Portal

KPIT Technologies Limited

Understand why collaboration with Suppliers is critical for Buying Organizations ?

Learn the key capabilities of iSupplier Portal

Get insight into key implementation considerations for iSupplier Portal

KPIT Technologies Limited

KPIT Technologies Limited

Why Collaboration with Suppliers is critical?

Reduce Operational Costs

Ever changing needs and demands should be communicated to

Communicate Supply needs in advance

KPIT Technologies Limited

KPIT Technologies Limited

Access Management & Security

Streamlined process for Supplier onboarding

Buying Organization controlled

Buying Organization can determine

Self-service interface for profile

Supplier managed master

Real-time access to Procure-to-Pay

Internet based self-service

Supplier managed Product Catalog

Suppliers Self-Service Registration

Buying Organizations can publish this

These details are verified

Suppliers must provide contact

KPIT Technologies Limited

Suppliers Self-Service Registration

Request for user account

KPIT Technologies Limited

Prospective Supplier Registration

KPIT Technologies Limited

Buying Organizations get unsolicited

Prospective Supplier User/Profile

Supplier user account

Suppliers profile got created

System Administrator can

Suppliers data access can

KPIT Technologies Limited

Real-time access to Purchase Orders

Change orders for key elements like

KPIT Technologies Limited

Manage deliverables assigned by

Manage Deliverables/Work Orders

Supplier can view the purchase

Suppliers having real-time access to

Change order management is

Better mgmt of contracts for services

Contract Purchase Agreement

Contract Purchase Agreement

KPIT Technologies Limited

Suppliers Landing Page

Supplier gets a notification

KPIT Technologies Limited

Supplier can accept or reject the

Buying Organization gets

KPIT Technologies Limited

Search for Purchase