Sap Fi Bootcamp Training Exercises For Day3

SAP FI ECC 6.
0 Bootcamp
Exercises for Day 3
SAP FI ECC 6.0 Bootcamp

Exercises for Day 3
Z65402/Z65590
Copyright Accenture 2007 All Rights Reserved
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SAP FI ECC 6.0 Bootcamp Exercises for Day 3.doc
Exercises for Day 3
Table of Contents
Table of Contents .................................................................................................2
Accounts Payable Master Data ................................................................................. 3
Exercise 3.1: Create Vendor Master with Reference ............................................3
Exercise 3.2: Change Vendor Master ...................................................................12
Exercise 3.3: Display Vendor Master....................................................................15
Exercise 3.4: Block/Delete Vendor Master ...........................................................18
Accounts Payable Invoice Processing................................................................... 20
Exercise 3.5: Create PO-Based Invoice ...............................................................20
Exercise 3.6: Display Vendor Line Item ................................................................23
Exercise 3.7: Release Blocked Invoice.................................................................25
Exercise 3.8: Display Invoice / Credit Memo Overview.........................................27
Exercise 3.9: Create a Non-PO-Based Invoice.....................................................30
Accounts Payable Payment Processing ................................................................ 32
Exercise 3.10a: Automatic Payment Transaction .................................................32
Exercise 3.10b: Automatic Payment Transaction .................................................38
Exercise 3.11: Create a Manual Check ................................................................40
Exercise 3.12: Review Check Registry .................................................................42
Accounts Payable Withholding Tax........................................................................ 44
Exercise 3.13: Vendor Master for Withholding Tax...............................................44
Exercise 3.14: Invoice Processing Withholding Tax ..........................................46
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Exercises for Day 3
Accounts Payable Master Data

Estimated Completion Time: 10 minutes
Exercise 3.1: Create Vendor Master with Reference
Scenario
Instructions
You have a new supplier and needed to create a new vendor master in
SAP.
You are sure that all the information except the addresses in the vendor
master are exactly the same as some existing vendors.
Use create vendor master transaction and reference existing vendor
number to create this new vendor in the system
You can change automatically populated fields, if needed.
1. Access the Create Vendor: Initial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Payable -> Master Records -> Maintain Centrally -> Create
Transaction Code: XK01
2. Input the following data:
Vendor : Enter R11xx (xx is the participant number)

Company Code: R100
Purchasing Organisation: R100
Account Group : VEND
3. Reference Box:
1. Vendor: R1000
2. Company Code: R100
3. Purch. Organisation: R100
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4. Click Enter icon
5.
6.
Enter vendor information, as appropriate:
Title: Enter Title (Company)
Name: Enter Name (Becker & Decker)
Search Term: Enter Search Term (Becker)
Street/House Number: Enter Street/ House Number (Kaiser Strasse)
Postal Code: Enter Postcode
City: Enter City (Frankfurt)
Country: Enter Country (DE)
Language: English
Telephone: Enter Telephone
Fax: Enter Fax
Click the Next icon.
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Exercises for Day 3
Note: VAT Reg. No. and Industry fields are maintained for illustration.
7.
Click the Next icon.
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8.
9.
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Enter the following details:
Country Key
Bank Key
Bank Account No
Click Next button
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Recon Account Populated
Cash Mgnmnt group Populated
10. Click Next button
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Exercises for Day 3
Payment terms populated
Payment Methods populated
Tolerance Group populated
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. No data needs to be populated.
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Exercises for Day 3

. (Skip the screen on With Holding Tax Accounting).
Fields are automatically populated: Scroll down for all fields populated.
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Exercises for Day 3

. No data needed to be populated (Partner Functions are
configured in MM Module)
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14. Click Save button

15. Verify that Vendor XXXX has been created for company code XXXX
purchasing organization XXXX displays in the status bar.
16. Click the Exit icon
to return to the SAP Easy Access screen.
You have completed the Create Vendor Master with Reference transaction.
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Exercises for Day 3
Exercise 3.2: Change Vendor Master

Scenario
Instructions
You need to change payment terms for vendor.
Use this transaction to change vendor information.
1. Access the Change Vendor: Initial screen.

Payable -> Master Records -> Maintain Centrally -> Change
Payment terms are maintained in the company code data Payment

transactions tab (for FI module transactions) and in the Purchasing
organization data Purchasing data tab (for MM module transactions).
You can change either or both. Accordingly, select the checkbox.
2. Enter initial information:

Field
Enter
Vendor
The vendor code. (R11xx)
Company code
The company code. (R100)
Purch. Organization
The purchasing
organization.(R100)
3. Click the check box(es) to indicate the screen(s) you want to maintain.
4. Click the Enter icon
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. The first screen you selected displays.
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Exercises for Day 3
5. Replace the payt terms with the necessary payment terms (Example: Use
payment term 0001 for immediate payment).
. The following screen appears
7. Replace the payt terms with the necessary payment terms (Example: Use
payment term 0001 for immediate payment). Note: This change becomes
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Exercises for Day 3
effective for MM transactions for this vendor in this purchasing orgn.

8. Click the Save icon
9. Verify that Changes have been made displays in the status bar.
You have completed Change Vendor Master transaction
Processing Tip
This transaction can be used to change other fields in the vendor master
(Example: payment methods etc.).
Change of key fields (Reconciliation account) should not be attempted;

business transactions (Example: Vendor invoice, credit memo) are
posted to this vendor account.
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Exercises for Day 3
Exercise 3.3: Display Vendor Master

Instructions
1. Access the Display Vendor: Initial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Accounts Payable -> Master Records -> Maintain Centrally -> Display

Field
Enter
Vendor
The vendor account (R11xx)
Company code
The company code (R100)
Purch. Organization
The purchasing organization.(R100)
3. In the previous exercise, changes were made to the payment terms in the
company code data Payment transactions tab and Purchasing
organization data - purchasing data tab.
4. Click these two check box(es) to display these two screens.
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Exercises for Day 3
Note: You will see only the screen(s) you select in sequence starting at
the top of the list.
6. Review the change(s) made in the payment terms.

. The following screen appears
8. Review the change(s) made in the payment terms.
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You have completed Display Vendor Master transaction.
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Exercises for Day 3
Exercise 3.4: Block/Delete Vendor Master

Scenario
Instructions
You are no longer using supplier R11XX and you need to indicate this in the
system.
Learn the transaction to flag a vendor master for deletion.
1. Access the Flag for deletion: Initial screen.

Payable -> Master Records -> Maintain Centrally -> Flag for Deletion
5.
Vendor: Vendor number

Company Code: Company code the vendor was created for
Purch. Organization: Purchasing Organization the vendor was created
for
Click the Enter icon
6. Click the check box(es) to indicate the screen(s) you want to flag for deletion:
All Areas, Selected Company Code, Selected Purchasing Organization.
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7. If the vendor has to be flagged for deletion, then the appropriate checkbox is
activated.
Note: Leave the screen without changes if the vendor is not to be flagged now.
You have completed Block/Delete Vendor Master transaction.
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Exercises for Day 3
Accounts Payable Invoice Processing

Exercise 3.5: Create PO-Based Invoice

Scenario
Instructions
You have received an invoice from vendor R1000 against a PO that you
issued. The invoice is posted with a price variance compared to the purchase
order price. The invoice, if blocked for payment, has to be released
subsequently.
Use this transaction to create a PO-based invoice.
1.
Access the Enter Invoice screen.

Path: SAP Easy Access -> Logistics -> Materials Management -> Logistics
Invoice Verification -> Document Entry -> Enter Invoice
Transaction Code: MIRO
2.
Enter information in the following fields on the Basic data tab:
Transaction: Invoice
Document date: Enter todays date
Posting Date: Enter todays date
Reference: INVXX replace XX with your student number
Amount: Bill (1265 EUR)
Calculate Tax: Checked
Purchase Order No: (Await the instructions for the PO to be used)
If the invoice amount is more than what is proposed by the system, (refer
to amount specified in line item 1, in this example), modify the line item
amount (1100 EUR). If this amount exceeds the tolerance the invoice
may get blocked.
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3.
Click on Payment tab: Observe the payment terms and due date calculation.
4.
Click on the Simulate button
Note : The GL accounts have been determined automatically

.
5.
Click Post button
6.
System displays the material document number
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7.
Record the Material Document number that displays in the status bar. As
the system states Blocked for payment the invoice has to be released
before effecting the payment.
Click the Exit icon
until the SAP Easy Access screen displays.
You have completed the Create PO-based Invoice transaction.
Next Step
Display the vendor account and check if the invoice is blocked for payment.
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Exercises for Day 3
Exercise 3.6: Display Vendor Line Item

Instructions 1. Access the Vendor Line Item Display screen.
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Account
Payable -> Account -> Display/Change Line Items
Transaction Code: FBL1N
2. Enter information in the following fields:
Vendor Account: Enter your vendor number (from exercise 5) or R1000
Company Code: R100
All items: Checked
Date: Enter todays date
Type: Normal Items checked
3. Click the Execute button
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. Vendor line items are displayed.
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Exercises for Day 3
4. Double click on the line item and observe the payment block.
You have completed the Display Vendor Line Item transaction.

Note: The document number displayed is the FI document number (not MM
document no.).
Optional Step : To view the Material Document, navigate Environment ->
Document Environment -> Original Document
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Exercises for Day 3
Exercise 3.7: Release Blocked Invoice

Instructions
1. Access the Release Blocked Invoices screen.

Path: SAP Easy Access -> Logistics -> Materials Management -> Logistics
Invoice Verification -> Further Processing -> Release Blocked Invoices
Transaction Code: MRBR
Company Code: R100
Invoice Document: Your Invoice PO based invoice document
Processing: Check Release Manually button
Blocking Procedure: Check Blocked due to variances.
3. Click the Execute icon
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. The Release Blocked Invoices screen displays.
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Exercises for Day 3
4. Check the desired document number and click

to release the invoice. (To
review the invoice and the variances, click on the Doc. No. to display the
invoice). The status changes to Released.
5. Click the Save Changes icon

to save the released invoice. Verify that X
(number) invoices released displays in the status bar.
6. Click the Exit icon until the SAP Easy Access screen displays.
You have completed the Release Blocked Invoice procedure.
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Exercises for Day 3
Exercise 3.8: Display Invoice/Credit Memo

Instructions
1. Access the Display Invoice / Credit Memo screen.

Path: SAP Easy Access -> Logistics -> Material Management -> Logistic
Invoice Verification -> Further Processing -> Display Invoice Document
Transaction Code : MIR4

Field
Enter
Invoice / Credit Memo
Enter Invoice / Credit Memo

number
Fiscal year
The fiscal year.

button.
or click the Display Document
4. From here you can review the invoice item details or:
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Double Click on Purchase Order number to view the details of the purchase
order
Use Follow-on documents to review the Accounting document.
Note: The following instructions are to view accounting document.

5. Click on Follow-on Documents button
6. Select the Accounting document and double click to view the document.
7.
Double click on the vendor line item for more details
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Note: If there is a payment block on the invoice, it will be seen here in the Pmnt
Block field.
You have completed Display Invoice / Credit Memo transaction.
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Exercises for Day 3
Exercise 3.9: Create a Non-PO-Based Invoice

Instructions
1. Access the Enter Vendor Invoice: Header Data screen.

Path: Accounting -> Financial Accounting -> Accounts Payable -> Document
Entry -> Invoice
Transaction Code: FB60
2.
3.
Enter information in the following fields on the Basic data tab:
Transaction: Invoice
Vendor: Enter your own vendor number (created in earlier exercise R11xx)
Invoice Date: Enter todays date
Posting Data: Enter todays date
Reference: FIN INVXX XX being participant number
Amount: 2000
Calculate Tax: Checked
Tax Code: V0
Text: XX being your student number
GL account: 416300
Cost Center: M81100
Simulate
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the document to verify the accounting entries.
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4.
Exercises for Day 3
Click the Post icon
to post the entry.
Note: Payment term 0001 used in this transaction sets the invoice as due
immediate for payment.
You have completed Create a Non-PO-Based Invoice transaction

Next Step
Process Automatic Payment
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Exercises for Day 3
Accounts Payable Payment Processing

Exercise 3.10a: Automatic Payment Transaction

Scenario
Instructions
Periodically you generate payment for your vendors.
You use this transaction to generate and view payment run.
1. Access the Automatic Payment Transactions: Status screen.

Payable -> Periodic Processing -> Payments
Transaction Code: F110
2. Enter the following data:
Run Date: Enter todays date
Identification: XX Your student number
3. Click the Parameter tab.

Posting Date: Enter todays date
Docs entered up to: Enter todays date
Company Code: R100
Pmnt Meths: S or U
Next p/date: Enter a date such that the invoice (s) you have posted get
included
Vendor: Your vendor number
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5. Click the Additional Log tab.

Due Date Check: checked
Payment method selection in all cases: checked
Line items of payment documents: checked
Vendors: Your own vendor number
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7. Click the Save button.
8. The Status tab updates the status as Parameters have been entered.
9. Click on Proposal button
Enter todays date
Start Immediately checkbox checked
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11. Click on the Status button

gets updated
11. Click on the Proposal Log button
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. Once the proposal is created, the status
to see the proposal.
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12. If there is nothing to be changed, return to the status page (In case no line
items get selected, please check the vendor / payment method / next payment
run date entered in the parameters. Also check the vendor master section for
automatic payments).
13. Assign a Variant to the Payment medium programme, if relevant.
14. Click the Save button
. Navigate to the Status tab.
15. Click on the Pmnt Run button
Enter todays date
Start immediately checkbox checked
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17. Click on Status button
to check completion of the payment run.
18. Exit the Payment Program
You have now completed Automatic Payment transaction.
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Exercise 3.10b: Automatic Payment Transaction

Check your
work
View the Payment document created by the automatic payment run
Payable -> Periodic Processing -> Payments
Transaction Code: F110
1. Enter the run date and identification created earlier.
2. Navigate using the menu path Edit -> Payments -> Payment List to view the
document number created.
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3. Use the variant as proposed
4. The Payment list is displayed. Note the payment document number
Tip
A payment media printout (example: cheques) can be generated either during the
payment run or by executing the command to generate a printout after the payment
run. Manual Checks can also be created.
Next Step
Creation of Manual Check
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Exercise 3.11: Create a Manual Check

Instructions
1.
Access the Create check information screen.

Payable -> Environment -> Check Information -> Create -> Manual Checks
Transaction Code: FCH5
2.
Enter the following details:
3.
Payment Document no: Students own payment document number

Paying Company: R100
Fiscal Year: 2007 (Current Year)
House Bank: 1000
Account ID: 1000
Check Number: Await instructions from the trainer
Click the Enter icon
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4.
Exercises for Day 3
Click the Save icon
. A manual check is created.
Note: A prerequisite to this exercise is configuration of check lots using transaction

FCHI.
You have now completed the Create a Manual Check transaction.
Check
your work
Review the check registry for your check information.
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Exercise 3.12: Review Check Registry

Instructions
1.
Access the Create check information screen.

Payable -> Environment -> Check Information -> Display -> Check Register
Transaction Code: FCHN
2.
Enter the following data:

Paying Company Code: R100
House Bank: 1000
AccountID: 1000
Output Control: Check list of outstanding checks
3. Click the Execute button
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The check registry shows the details of the check(s).

You have now completed the Review Check Registry transaction.
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Exercises for Day 3
Accounts Payable Withholding Tax

Exercise 3.13: Vendor Master for Withholding Tax

Scenario
Instructions
Attach withholding tax to the Vendor.
We will maintain the withholding tax information i.e. W/Tax type, W/tax code,
activation of liability box etc. to the vendor master
1.
Access the Change Vendor: Initial screen.

Path: SAP Easy Menu > Financial Accounting -> Accounts Payable ->
Master Record -> FK01 (create) / FK02 (change)
Transaction Code: FK01/FK02
2.

Vendor (Use the vendor account you have created)
Company Code: R100 (use the appropriate company code)
Company code Data Check Withholding tax
Press Enter.
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3.
4.
5.
Attach the withholding tax type and withholding tax code.

Tick the liable box.
Attach rec type & WH tax country - DE.
.(Acknowledge messages, if any, by pressing Enter key)

6. Click Save button
You have now completed the Vendor Master for Withholding Tax transaction.
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Exercises for Day 3
Exercise 3.14: Invoice Processing Withholding Tax

Instructions
1.
Access the Enter Vendor Invoice screen.

Path: SAP Easy Menu > Financial Accounting -> Accounts Payable ->
Document Entry - Invoice
Transaction Code: FB60
2.

Vendor Use the relevant vendor (With W Tax)
Amount - 1000
Expense Account 476500; Cost centre M81100, tax code V0
Given all the details, if in Withholding tax configuration is in the Vendor Master
(as covered earlier), then the system will automatically calculate the
Withholding tax amount in the invoice
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3.
Exercises for Day 3
Click Simulate button

to verify the entry whether Withholding
tax is accurately deducted or not and the system has passed the required
entry
The system will automatically deduct the tax amount from the vendor invoice
and pass the entry for it; during a simulation, the system doesn't give the
document no and after we save we get the document no.
Note: The percentage of deduction is governed by with holding tax configuration.

4.
Post the invoice
You have now completed the Invoice Processing Withholding Tax transaction.
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SAP FI ECC 6.

Exercises for Day 3

SAP FI ECC 6.0 Bootcamp

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

Accounts Payable Master Data

Exercise 3.1: Create Vendor Master with Reference

1. Access the Create Vendor: Initial screen.

2. Input the following data:

Vendor : Enter R11xx (xx is the participant number)

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

4. Click Enter icon

Enter vendor information, as appropriate:

Title: Enter Title (Company)

Name: Enter Name (Becker & Decker)

Search Term: Enter Search Term (Becker)

Street/House Number: Enter Street/ House Number (Kaiser Strasse)

Postal Code: Enter Postcode

City: Enter City (Frankfurt)

Country: Enter Country (DE)

Telephone: Enter Telephone

Fax: Enter Fax

Click the Next icon.

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

Click the Next icon.

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

Enter the following details:

Click Next button

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

Recon Account Populated

Cash Mgnmnt group Populated

10. Click Next button

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

Payment terms populated

Payment Methods populated

Tolerance Group populated

11. Click Next button

. No data needs to be populated.

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

12. Click Next button

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

13. Click Next button

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

14. Click Save button

16. Click the Exit icon

to return to the SAP Easy Access screen.

SAP FI ECC 6.0 Bootcamp

Exercises for Day 3

Exercise 3.2: Change Vendor Master

You need to change payment terms for vendor.

Use this transaction to change vendor information.

1. Access the Change Vendor: Initial screen.

Payment terms are maintained in the company code data Payment