R12 FINANCIAL STATEMENT GENERATOR

Table of Contents
INTRODUCTION ........................................................................................................................................ III
PREREQUISITE SETUPS ........................................................................................................................ III
BASICS .......................................................................................................................................................... 4
LOGON & RESPONSIBILITY .............................................................................................................. 4
GENERAL LEDGER .................................................................................................................................... 6
DEFINE ROW SET........................................................................................................................... 6
DEFINE COLUMN SET ................................................................................................................... 19
DEFINE CONTENT SET .................................................................................................................. 33
DEFINE A REPORT ........................................................................................................................ 39
REPORT PUBLISHING USING REPORT MANAGER......................................................................... 51
PROCEDURE FOR PUBLISHING FINANCIAL REPORTS................................................................. 51
PROCEDURE FOR DRILLING DOWN ON FINANCIAL REPORTS.................................................. 67

INTRODUCTION
This paper was designed to minimize the impact of errors for companies that are
upgrading or implementing Oracle R12 financials.
PREREQUISITE SETUPS
To be able to follow the scenarios listed below the users must have access to a R12
instance in TEST or PROD. The basic functionality of General Ledger must have been
implemented with segment values uploaded. This will enable the users to print useful
financial statements.

Basics
Logon & Responsibility

Procedure

Step

Action

1.

Enter your USERNAME.

2.

Enter your PASSWORD.

3.

Click on the LOGIN button.

Page 4 of 83

Step
4.

Action
In the Navigator screen, select the Responsibility to use.
A Responsibility provides security to the system and only allows you access to
specific tasks.

5.

After clicking on the appropriate Responsibility, select the action to be performed

from the right hand side of the Navigator screen.
This will then open the appropriate screen where the task can be performed.

6.

End of Procedure.

Page 5 of 83

General Ledger
Define Row Set

Procedure

Step
1.

Action
Under the General Ledger Super User Responsibility navigate to
REPORTS>DEFINE>ROW SET.

Page 6 of 83

Step
2.

Step
3.

Action
Enter the NAME of the row set (DESCRIPTION is optional).

Action
Click the DEFINE ROWS button.

Page 7 of 83

Step
4.

Action
To enter a DESCRIPTION row that has no amounts associated with it:
Type in the LINE number (always use increments in case you need to insert rows
in between at a later date).
Put the description to be printed out in the LINE ITEM box.
Ensure DISPLAY ROW is checked and include a ROW NAME.
Hit the DOWN ARROW to go to the next line in your row set.

Page 8 of 83

Step
5.

Action
To enter a row that has amounts associated with it:
Type in the LINE number (always use increments of in case you need to insert
rows at a later date).
Put the description to be printed out in the LINE ITEM box.
In the INDENT box, select how many characters the row should be indented by.
Ensure DISPLAY ROW is checked and include a ROW NAME.
If the balance of the accounts is usually a credit and you would like it to show as a
positive number on the report check the CHANGE SIGN box.

Step
6.

Action
Click on the ACCOUNT ASSIGNMENTS button to define the account range to
be reported on this line.

Page 9 of 83

Step

Action

7.

Click in the first box under the LOW column.

8.

Enter the LEDGER, and the LOW and HIGH account range for this row.
Click on OK

9.

Click the CLOSE WINDOW icon.

10.

Click on the SAVE button.

Click the DOWN ARROW to get to a new row.

Page 10 of 83

Step

Action

11.

In the new row enter a LINE number, the row description to be printed out in
LINE ITEM, and how many characters you would like this row indented by.

12.

Enter a description for the ROW NAME.

In subsequent rows you may use a calculation that selects this row and
adds/subtracts with another row so the description is important.

Page 11 of 83

Step

Action

13.

To assign an account range to this row, click on the ACCOUNT

ASSIGNMENTS button.

14.

Click in the ACCOUNT RANGE: LOW field.

15.

Enter your account range information and click on OK.

16.

Click on the CLOSE WINDOW icon.

17.

Click the SAVE button.

Page 12 of 83

Step
18.

Action
To enter a row that is a calculation of other rows, complete the LINE, LINE
ITEM, INDENT, ROW NAME, etc. fields and click on CALCULATIONS.

Page 13 of 83

Step

Action

19.

Enter the SEQ number and the type of OPERATOR.

20.

Click on the LOW Sequence field List of Values icon.

Step

Action

21.

Click on the sequence line where you want you your calculation to begin.

22.

Click on OK.

Page 14 of 83

Step
23.

Action
Click on the HIGH Sequence field List of Values icon.

Page 15 of 83

Step

Action

24.

Select the row that your calculation should end on and click OK.

25.

Once you have entered all calculations, click on the CLOSE SCREEN icon.

Page 16 of 83

Step
26.

Action
Click on SAVE.

Page 17 of 83

Step
27.

Action
Continue entering rows for the entire Financial Statement.
Be sure to Save after each row.

28.

End of Procedure.

Page 18 of 83

Define Column Set

Procedure

Step
1.

Action
Under the General Ledger Super User responsibility, navigate to
REPORTS>DEFINE>COLUMN SET.

Page 19 of 83

Step
2.

Action
Enter a descriptive NAME for the column set.
Keep in mind that column sets can be used with any row set so make them flexible
and name them as generically as possible.

Step
3.

Action
Click on the DEFINE COLUMNS button.

Page 20 of 83

Step
4.

Action
Enter the desired POSITION value. This is the number of characters to the right
that you want the column to be displayed at.
The first column of the report will always be the descripton that was entered into
each row of the row set so be sure to have enough characters in this field to
account for row descriptions.

Page 21 of 83

Step

Action

5.

Enter the SEQUENCE. Incrementing will allow for flexibility in the future to add
additional columns.

6.

Enter the desired number format in the FORMAT MASK field.

7.

Click on the AMOUNT TYPE List of Values icon.

Page 22 of 83

Step
8.

Action
Select the appropriate AMOUNT TYPE and click on OK.
In this example our column will contain YTD ACTUAL amounts.

Page 23 of 83

Step
9.

Step

Action
Select the appropriate CURRENCY.

Action

Page 24 of 83

Step

Action

10.

Enter the COLUMN NAME. This can be used later in calculations.

11.

Click on the SAVE button.

12.

Press the DOWN ARROW to go to the next column.

13.

Enter the desired position by adding the number of characters to the first column's
position that will allow for the printing of the first column amounts.
In this example, our first column of amounts started at position 45 and we are
allowing for it to be 20 characters wide by starting our second column at position
65.

Step
14.

Action
Enter the next SEQUENCE number remembering to increment for flexibility.

Page 25 of 83

Step

Action

15.

Select your AMOUNT TYPE.

16.

OFFSET is used to tell how many periods to offset by in comparison to the

period the report is being ran for.
In this example we want to bring in the prior year's YTD balance so we would
need to offset by -13 because there are 13 periods in the fiscal year.

17.

Type -13 in the OFFSET field.

Page 26 of 83

Step

Action

18.

Give the column a descriptive COLUMN NAME.

19.

Click the SAVE button.

20.

Click the CLOSE WINDOW icon.

Page 27 of 83

Step

Action

21.

Continue to enter any further desired Columns being sure to save after each.

Step
22.

Action
To view the layout of the column set click on the BUILD COLUMN SET button.

Page 28 of 83

Step
23.

Action
You can change the desired column width by typing the number of desired
characters directly in the WIDTH box for each column.

Page 29 of 83

Step
24.

Action
To enter cusomized column headings click in the HEADING boxes. You can
have up to 3 rows for the heading.
The following code will dynamically put the period name in the column heading:
&POIx where x is the period offset.
So in this example &POI0 will put the current period name and &POI-13 will put
the period name from 13 months ago.

Page 30 of 83

Step
25.

Action
To change the LEFT MARGIN (how much space is allowed for the row
description) type the desired number of characters in the LEFT MARGIN box.

Page 31 of 83

Step
26.

Action
After making the desired changes to the column layout, click OK or APPLY to
save your changes.
BE AWARE that changes you make here affect the column definition screens and
vice versa.

27.

End of Procedure.

Page 32 of 83

Define Content Set

Procedure

Step
1.

Action
Under the General Ledger Super User responsibility navigate to
REPORTS>DEFINE>CONTENT SET.

Page 33 of 83

Step
2.

Step

Action
Enter desired CONTENT SET name and DESCRIPTION.

Action

Page 34 of 83

Step
3.

Step
4.

Action
Type the sequence number in the SEQ box.

Action
Click on the LOW Company Range box and go to the List of Values icon.

Page 35 of 83

Step

Action

5.

Click on the segment value you wish to limit the data by.

6.

Select the appropriate value.

7.

If you want the segment value to be displayed in the report select PE for Page
Expand under DISPLAY.
Click on OK when done selecting the options.

Page 36 of 83

Step
8.

Action
Click on SAVE.

Page 37 of 83

Step

Action

9.

Click on the Close Window icon.

10.

End of Procedure.

Page 38 of 83

Define a Report

Procedure

Step
1.

Action
Using the General Ledger Super User responsibility, navigate to
REPORTS>DEFINE>REPORT.

Page 39 of 83

Step

Action

2.

Enter a descriptive name in the REPORT field.

3.

Enter the title that you want to appear at the top of the report in the TITLE field.

Page 40 of 83

Step
4.

Action
Under REQUIRED COMPONENTS click on the ROW SET list of values icon.

Page 41 of 83

Step

Action

5.

Enter the desired search criteria, using a % for a wildcard.

6.

Click the FIND button.

Page 42 of 83

Step
7.

Action
Select the desired ROW SET and click on OK.

Page 43 of 83

Step
8.

Action
Under REQUIRED COMPONENTS, click on the COLUMN SET List of
Values icon.

Page 44 of 83

Step
9.

Action
Select the desired COLUMN SET and click on OK.

Page 45 of 83

Step
10.

Action
CONTENT SET is used to limit the data/amounts that are reported.
For instance, if you want a Company specific Balance Sheet you could set up a
content set for that specific Company and then select it here.

Page 46 of 83

Step
11.

Action
Click on the OUTPUT OPTION List of Values icon to see a list of outputs.

Page 47 of 83

Step
12.

Action
Select the desired output option from the list.

Page 48 of 83

Step
13.

Action
Click on SAVE.

Page 49 of 83

Step

Action

14.

Click on the CLOSE WINDOW icon.

15.

End of Procedure.

Page 50 of 83

REPORT PUBLISHING USING REPORT MANAGER

Starting with Release 12, the Application Desktop Integrator (ADI) is no longer available. In its
place is a robust self service tool called Report Manager. This tool can be used to publish
Financial Statement reports and drilldown on those reports. It also includes a Report Repository
to store reports and archive them. This allows for easy access to already published reports and
the contents of the repository can be distributed to the Oracle E-Business Suite home page.
Finally, Report Manager contains a Security Workbench that allows for the tightening down of
security on Financial Statements.
Report Manager was available for 11i, but a few enchancements in Release 12 have made it more
efficient and flexible. Some of these enhancements include:
Report Manager now comes preinstalled so there is no patching to be completed.
Request Sets now run as one concurrent request instead of a request per report in the set.
This makes managing request more efficient and no longer causes a backlog for other
requests.
You can now select a Ledger at run time creating a very flexible reporting tool that can
be reused across your Enterprise.
It is a Self Service Application that can be published in XML.
There is now an Expansion Value that allows for ad hoc filtering of the FSG reports.

PROCEDURE FOR PUBLISHING FINANCIAL REPORTS

Page 51 of 83

Step
1.

Step
2.

Action
To run Financial Statement Reports, select the Report Manager Responsibility
and click on Financial Report Submission.

Action
Click the Search for Report Name button.

Page 52 of 83

Step
3.

Action
Find the report you want to run and click on the Quick Select Button next to the
report name.

Page 53 of 83

Step
4.

Action
Choose your Period for the report and any other components desired (i.e. content
set, row order, etc.) and click on Next.

Page 54 of 83

Step
5.

Action
Click the Search icon to lookup a Template.

Page 55 of 83

Step
6.

Action
Click the Next button.

Page 56 of 83

Step
7.

Action
All reports must now go to a Repository directory. Click on the Expand button
to see a list of directories.

Page 57 of 83

Step
8.

Action
Click the Select bubble for the applicable report Repository directory.

Page 58 of 83

Step
9.

Action
Click the Next button.

Page 59 of 83

Step
10.

Action
Click the Next button.

Page 60 of 83

Step
11.

Action
Click the Submit button.

Page 61 of 83

Step
12.

Action
Click the Monitor Requests button.

Page 62 of 83

Step
13.

Action
Click the Refresh button until the Status of the requests is Completed.
You'll note two different requests are generated. The one denoted as Publish and
Presentation Program is the actual report in presentation format. The one
denoted as Financial Statement Generator is the report in XML.

Page 63 of 83

Step
14.

Action
Once a request has completed the Output button will be available. Click on the
button to view the results. Here we will see the XML output.

Page 64 of 83

Step
15.

Action
Here is the XML output. Click the Back button to return to Monitor Requests.

Page 65 of 83

Step
16.

Action
Clicking this Output button will display the presentation format of the report.

Page 66 of 83

Step
17.

Action
Click the Output Type to change the format of the output.

PROCEDURE FOR DRILLING DOWN ON FINANCIAL REPORTS

Page 67 of 83

Step
1.

Action
Run a Financial Report from the Report Manager responsibility using a template
that is set for Drilldown.
Once the report is complete, click on the Output button for the Publish and
Presentation Program.

2.

Click the View Report Now link.

Page 68 of 83

Step
3.

Action
To drill into an amount click on the dollar amount. It will show as a link if the
template has been set for Drilldown.

Page 69 of 83

Step
4.

Action
The next page gives you the option to customize the drilldown view.
Click on Create View once you have made any changes to the parameters.

Page 70 of 83

Step
5.

Action
Again you will have the option to make further changes to the drilldown view. For
instance, you can change what columns are displayed in the drilldown.
Put in a View Name (required).
After making any changes, click the Apply and View Results button.

Page 71 of 83

Step
6.

Action
The next screen is a summary of all accounts that make up the line on the
Financial Statement.
To further drill click on the PTD Amount you want to see detail for - it will be
displayed as a link.

Page 72 of 83

Step
7.

Action
This page displays the journal source of the amount. Click on the Amount or
Create View to drill further.

Page 73 of 83

Step
8.

Action
Select an amount by clicking on the Select bubble next to the amount. Click on
the View Transaction button.
This will take you back into the Application and to the actual transaction for the
amount selected.

Page 74 of 83

Step
9.

Action
Select the appropriate responsibility to view the transaction. In this instance we
are drilling on a Receivable transaction so we will select a Receivables
responsibility.

Page 75 of 83

Step
10.

Action
The actual transaction will be displayed.

Page 76 of 83

PROCEDURES FOR CREATING/EDITING REPORT TEMPLATES

Step

Action

1.

Click the Financial Report Template Editor link.

2.

Select a current report to use for creating or modifying a Template for.

3.

Click the Select icon next to the report name you want to use to create/edit your
template with.

4.

Click the Excel Template Editor list item.

5.

Select the Create New button to add a new Template.

Select the Modify Existing button to edit a current template. You will then need
to select the Template Name you wish to modify.

6.

Click the Lookup icon to select the Template to edit.

7.

Click the Select button next to the Template Name.

Page 77 of 83

Step

Action

8.

Click the Create button.

9.

Click Yes if an ActiveX message is received.

10.

After making any formatting changes in Excel, click on the Oracle menu option.
NOTE: All formatting options that are available in Excel are available for report
Templates.

Step
11.

Action
Select Upload to upload the edited/new Template to Report Manager.

Page 78 of 83

Step

Action

12.

Complete the Template Name and Description (leave the same if you are editing
an existing Template, change if you'd like to save to a new Template).

13.

Be sure to check the Enable Drill box if you want to be able to drill down on the
report.

Page 79 of 83

Step
14.

Action
Click on the Upload button.

Page 80 of 83

REPOSITORY MANAGEMENT PROCEDURES

Step

Action

1.

Select a Report Manager Responsibility and click on Repository Management.

2.

Use the Expand Button to view the contents of the Repository.

Page 81 of 83

Step
3.

Action
Continue to use the Expand Buttons to view contents of the Repository.

Page 82 of 83

Step
4.

Action
To Delete or Archive Reports, check the Select box next to the report and select
the Delete or Archive buttons.
To view the report click on the View icon next to the report.
You can also create a menu item for any report contained in the Repository by
clicking on the Create Menu Item icon next to the report.
To change the Publishing parameters of a report click on the Update icon. You
can change the template and the date parameters and when you click on view the
report will display with the new parameters in place.
Using the Move icon you can move reports or folders contained in the Repository.
To Add a folder to the Repository click the
add it under.

+ icon next to the folder you want to

Page 83 of 83