LANDSCAPE AND GROUNDS COMMITTEE CHARTER

I.
RESPONSIBILITIES
The primary responsibility of the Landscape and Grounds Committee is to advise the
Board of Directors, in a reasonable and productive manner, on issues affecting the
common areas to include such items as trash violations, snow removal, street
maintenance, but not limited to these topics. In accomplishing this goal the Board of
Directors may assign the LGC with ad-hoc tasks from time to time.
Assist and support Management in the inspection of the grounds and landscape
within the community by reporting violations and grounds maintenance
deficiencies to Management.
Accompany the Board and Management on semi-annual grounds inspections
conducted in the spring and fall.
Provide the Board of Directors with recommendations regarding the
maintenance, repairs and improvements of the common areas.
Assist the Board in establishing realistic goals, timetables, and work schedules
for any repairs or improvements to the landscaping that the Board determines
to undertake and in communicating such information to residents;
Assist the Board in monitoring the activities of any grounds maintenance work
done by any firm hired for that purpose;
Provide the Board of Directors with recommendations during the preparation of
the annual budget.
Perform other duties as assigned by the Board of Directors.
II. ELIGIBILITY
Committee candidates and members shall be unit owners in good standing. Good
standing shall be defined as the absence of any liens, privilege suspension, assessment
delinquency, covenants violation, or pending legal action with The Carriages. There
shall not be more than one member of a household serving on the committee at the
same time.
III. APPOINTMENT AND TERMS
Recruitment of candidates may be done through the newsletter, announcement at the
Annual Meeting or by any other means deemed appropriate by the Board. The Board
of Directors will strive to ensure that members from varying locations within the
Association are represented on its committees.
Interested unit owners must submit a written request for appointment to the
Community Manager. Committee members in good standing are eligible for
appointment. The Board of Directors will make committee appointments each year
following the Annual Meeting. The Board of Directors may make additional
appointments throughout the year if vacancies occur. Committee Members are
appointed for two-year terms; however, members appointed to fill vacancies that
occur during the year shall serve out the remainder of the term of the committee
member they are replacing.

IV. REMOVAL
The Board of Directors may remove any committee member, including the
chairperson, with or without cause, at any time without notice or explanation with a
majority vote of the Board. The committee may make recommendations to the Board
of Directors regarding the removal of committee members. A committee member may
be removed, upon written notice from the committee chairperson, for failure to
attend three consecutive meetings without notice or explanation.
V.
ELECTION OF OFFICERS
Members of the committee may make recommendations to the Board of Directors for
the appointment of a Chairperson. The Board shall appoint the Chairperson of the
committee following the Annual Meeting each year. Other officers of the committee
may be elected by the committee membership. At a minimum, the committee shall
elect a Secretary who shall be responsible for recording accurate minutes of the
committees meetings and submitting them to Management in a timely manner for
inclusion with the each Board meeting package. Minutes shall include a record of the
date, time and place of each meeting. Minutes shall also include a record of
committee member attendance and all votes of the committee. The Chairperson, or
his or her designee, shall be responsible for chairing meetings of the committee.
VI. MEETINGS
The committee shall meet regularly. The committee shall publish an annual calendar
of meetings. All meetings shall be open to all unit owners. If it is necessary for the
committee to reschedule or cancel a meeting, the committee Chairperson shall notify
Management at the earliest possible time and make an effort to post a notice on the
community bulletin board. The Chairperson is responsible for contacting the members
of the committee regarding rescheduled or canceled meetings. Special meetings or
rescheduled meetings may be scheduled by the Chairperson upon five (5) business
days posted notice stating the reason for the meeting.
The committee may convene into executive session in order to discuss a case prior to
rendering a decision on any enforcement recommendation to the Board. The
committee shall reserve a time period at its meetings to allow input from any noncommittee members present at the meeting.
A majority of the members of the Committee must be present to convene a meeting
or conduct formal voting procedures. The total number of committee members shall
be a minimum of three with a majority present to establish quorum. A majority vote
of the members while a quorum is present shall constitute a decision of the
committee. All voting shall be conducted in open session. All committee meetings
shall be conducted generally in accordance with Roberts Rules of Order in a
professional manner.
Minutes shall be taken at every meeting. Minutes shall show attendance, issues raised,
votes cast by each member present, and any decisions made by the Landscape and

Grounds Committee. Minutes shall be forwarded to Management for inclusion in the

monthly report to the Board of Directors. Approved meeting minutes will be kept on
file for review by owners.
VII. DUTIES OF THE CHAIR
The duties of the Chairperson shall include, but may not be limited to, the following:
Monitor and track and maintain LGC membership roster;
Develop the annual meeting calendar;
Prepare meeting agendas;
Preside over meetings;
Provide each LGC member an opportunity for input;
Ensure LGC members and those attending the meeting are treated fairly and
with respect;
Assign LGC members tasks as necessary;
Submit meeting minutes to the Board of Directors as stipulated above;
Serve as the liaison with the Board and represent the LGC at monthly Board of
Directors meetings.
Ensure the LGC is performing duties as detailed in this resolution, including all
routine and non-routine inspections, and as otherwise may be requested by the
Board of Directors.
VIII. COMMUNICATIONS
In the interest of ensuring strong communications between the Board of Directors and
the Landscape and Grounds Committee, it is expected that the committee
Chairperson, or a committee member designated to represent the Chairperson, will
attend each regularly scheduled business meeting of the Board of Directors. The
committee representative will present committee recommendations, update the
Board on the status of pending committee tasks, request assistance from the Board,
as needed, and answer any questions the Board may have regarding committee
assignments. The committee is expected to maintain regular communications with the
designated Board liaison.
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