BTEC 2012

Unit 1 The Online World

Name: .

Lesson 4 - Online Documents

Starter
a. What does upload mean?
b. What does download mean?
c. What is an algorithm?
a.
Upload means putting a file onto the internet.
b. copy (data) from one computer system to another, typically over the Internet.

c. a process or set of rules to be followed in calculations or other problem-solving operations,

especially by a computer

1. What is the most common method used to compress a file? What is the most popular program
used to achieve this?- The most common method is the Compressed (ZIP) Folder.
2. What are the advantages of using online software packages?
A) Could get it done quick.
B)Online so dont waste space on your computer.
C) When you purchase the product, you get everything you need all at the same time

2. How does an automatic backup work?Important files are kept their and will always stay there.

BTEC 2012
Unit 1 The Online World

Name: .

3.

Collaborative working:
Collaboration enables individuals to work together to achieve a defined and common
business purpose. It exists in two forms: Synchronous, where everyone interacts in real time,
as in online meetings, through instant messaging, or via Skype, and.

Sharing documents:
English definition of document sharing document sharing. the situation in which two or
more people use the internet or a piece of software to access a document at the same time:
The software package includes fax, electronic mail, document sharing, and easy access to the
internet computer network.

Automatic back-up:
In information technology, a backup, or the process of backing up, refers to the copying and
archiving of computer data so it may be used to restore the original after a data loss event.
The verb form is to back up in two words, whereas the noun is backup.

4. Match the following file permissions to the correct sentence.

Read-only Access

Read/Write Access

This allows users to retrieve a document, read

it, edit it, add a new document or delete or
archive an existing document.
This allows a user to look at and read a
document but not change it.
This allows the user to look at and read a
document but also to make changes to it.

Full Control

5. Write down what permissions each of these people should have.

Person

Permission

Computer Administrator

They should be able to access every file.

Teacher / Lecturer

Should be able to access every life.

Pupil / Student using a shared drive

Certain files their teacher has chosen.

BTEC 2012
Unit 1 The Online World

Name: .

6. Discuss the use and control of documents online, including the use of online software to create
documents.
Software

What does it do?

Advantages

Disadvantages

Google
Documents

They have their documents

online.

You dont waste space

and memory of your
computer.

If you dont have internet access

you cant access the files.

Dropbox

Online area which you can

keep your documents.

Dont waste your

memory on your
computer.

Can be hacked and people can

see your files.

Google Drive

Online area which you can

keep your documents.

Dont waste your

memory on your
computer.

Can be hacked and people can

see your files.

Plenary
a. What is a common format for compressing files?
b. What are the advantages of online documents?
c. What are the disadvantages of online documents?
a.
Compressed ZIP file
b.
You dont waste your computers memory
c. it can be hacked

BTEC 2012
Unit 1 The Online World

Name: .

7. Find out the meanings of these key terms:

Version Control: Version control is a system that records changes to a file or set of files over
time so that you can recall specific versions later. Even though the examples in this book
show software source code as the files under version control, in reality any type of file on a
computer can be placed under version control.

Locked:
make or become rigidly fixed or immovable.

File Permissions: Most current file systems have methods of assigning permissions or access
rights to specific users and groups of users. These systems control the ability of the users to
view or make changes to the contents of the filesystem