Excursion Planner (domestic travel) template

This template contains the minimum requirements. Schools may use the OneSchool Excursion Planner or an
alternative form that meets or exceeds these minimum requirements. For overseas travel see the DET International
Travel Guidelines

Activity details
Activity Name:

Venue:

Teachers / leaders / supervisors:

Relevant experience or expertise of volunteer supervisors :
Overall activity description including educational aims:

Class groups:

Number of students:

Male:

Female:

Supervision ratio:

Parental Permission Permission Form

Yes

No

A risk assessment has been completed for this excursion (refer Attachment 1)

Yes

No

Uncontrolled copy. Refer to the Department of Education and Training Policy and Procedure Register at
http://ppr.det.qld.gov.au to ensure you have the most current version of this document.

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Itinerary
Start date:

Depart school:

Arrival venue:

Finish date:

Depart venue:

Arrival school:

Overnight accommodation
Details:

Venue suitability assessed and risk management processes applied

Yes

No

Participation
Are there any students not participating in this activity?

Yes

No

If so please explain why:

What arrangements are being made for them?

Please confirm that an out of hours contact for the Principal (or Principal's nominee) has been identified.
Out of hours contact name:
Contact's telephone number:

Transport
Mode

Provider/details

Certification requirements

Bus

Appropriate charter permit held Bus with seatbelts / DTMR: A

guide for school communities

Private car

Have the School Excursions requirements been met?

Train

(If Qld Rail, no checks required)

Boat

Are appropriate charter permits and survey certificates held?

Aeroplane

If commercial airline, no checks required

Other

Costs

Yes

No

Refer to information on costing and tax for excursion to determine tax and GST regarding an excursion. Attach
a separate table of calculation if appropriate
Items

Cost ex GST

GST of item

Details

Transport

Venue

Catering

Other costs

Uncontrolled copy. Refer to the Department of Education and Training Policy and Procedure Register at
http://ppr.det.qld.gov.au to ensure you have the most current version of this document.

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Cost for each student:

TOTAL:
GST Assessment

Based on the activities and % estimates outlined in activity details, and for the purpose of GST, I, [NAME OF PRINCIPAL or
DELEGATED/AUTHORISED OFFICERS], being [TITLE] of [NAME OF SCHOOL], have determined that the purpose of this excursion (tick one
box):
is curriculum or predominantly curriculum OR
is recreational or predominantly recreational

GST is to be processed per the Excursions tax topic available on OnePortal. Charges to the students to include GST where
applicable.

Approval
Approved as submitted:
Approved with the following condition(s):
Not approved for the following reason(s):

By:

Designation:

Information has been entered in the register of approved school excursions.

Reference no :

Signed:

Date:

Uncontrolled copy. Refer to the Department of Education and Training Policy and Procedure Register at
http://ppr.det.qld.gov.au to ensure you have the most current version of this document.

Page 3 of 4

Attachment 1
The following checklist is to assist you identify the appropriate equipment, hazards/risks and control measures
to be considered prior and during an excursion. They are not exhaustive lists and you may choose to add
additional considerations.

Minimum equipment/facilities For any items not ticked, provide further information.

First aid kit suitable for activity

One adult present should have current first aid qualifications including Cardio Pulmonary Resuscitation (CPR).
Communication system: e.g. phone-line at location walkie talkies/UHF radio
Sun safety equipment if outdoors (hat, sunscreen, shirt etc.)
Drinking water (students should not share drinking containers)
Fire restrictions have been checked with local fire fighting authority as appropriate
Permission has been obtained from property owners where property will be traversed

Risk assessment
When planning the excursion consider the following questions:

Which students will be involved?

Where will the students be?

What will the students be doing?

Who will be leading the activity?

Hazards/risks

Recommended control measures

Refer to: Managing Risks in School Curriculum Activities

Blue Card requirements met

Brief supervisors prior to departure regarding any potential hazards and safety
controls.

Brief students prior to departure on any potential hazards and safety controls.

Emergency plans

Ensure that all supervisors are aware of the emergency contingency plans.

Permission

Obtain parental permission, including relevant medical information.

Medical conditions

When students with medical conditions are involved, ensure that relevant
medical/emergency plans and medications are readily available.

Planning

Refer to relevant student management/behaviour plans or other student records.

Ensure that appropriate disabled access and facilities are available.

Seek advice from relevant advisory visiting teachers or specialist teachers.

Briefings

Further information

Uncontrolled copy. Refer to the Department of Education and Training Policy and Procedure Register at
http://ppr.det.qld.gov.au to ensure you have the most current version of this document.

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