10 th thut hay cho tnh nng Table trong Excel

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Th t, 28/11/2012, 15:07 GMT+7

1. To table theo hai cch

u tin, bn hy lm quen vi tnh nng Table trong Excel thng qua cc cch to mt bng d liu t giao din.
Bn cn chun b bng d liu c sn cc thng tin nh tiu ca hng, tiu ca ct, d liu trong cc .
Sau , bn la chn vng d liu, bao gm tiu hng v ct, ri bm vo menu Insert > Table. Mt hp thoi
xut hin nhm gip xc nhn li vng chn, bn nh du chn vo My table has headers to bng bao gm
tiu ct, bm OK. Khi , Excel s to ra mt bng theo nh dng mc nh.
Nu mun t chn nh dng ca bng, khc nh dng mc nh, th bn chn vng d liu ri bm vo menu Home (thay
v menu Insert nh cch trn), chn mt mu trong th vin Format as Tables ca mc Styles.

2. G b tnh nng Filter

Nu ch mun s dng mt s tnh nng trong table ca Excel m khng cn dng n b lc
hoc sp xp d liu (tnh nng Filter), bn hy n cc mi tn Filter bn cnh cc tiu ct. thc
hin vic ny, bn bm vo mt trn bng ri vo menu Home, tm mc Editing, bm vo nt Sort &
Filter v bm Filter. Ngoi cch chuyn i n v hin mi tn bng chut th bn c th dng t hp
phm tt Shift+Ctrl+L.
3. Chuyn i table sang d liu thng
nh dng d liu trong bng l cch nhanh nht cp nht d liu cc ct thng qua tnh
nng Filter, nhng nu khng mun s dng cc tnh nng ca bng, hay ch n gin l ch dng nh
dng bng cho sheet Excel, bn c th chuyn i bng thnh dng d liu thng thng. thc
hin, bn bm chn vo trong bng, bm vo menu Table Tools > Design, bm Convert to Range
trong mc Tools, bm Yes khi c thng bo Do you want to convert the table to a normal range?
4. Canh chnh tiu ct
Cc mi tn Filter hin th gc di bn phi ca c th che khut tiu ct. Nu cn s
dng cc mi tn ny th bn hy canh chnh ni dung sao cho hp l bng cc tnh nng trong mc
Alignment ca menu Home. Bn c th s dng tnh nng Top Align (ln trn), Middle Align (canh
gia trn v di), Bottom Align (xung di), Align Text Left (canh tri), Center (canh u), Align
Text Right (canh phi), Decrease Indent (gim mc tht l tri), Increase Indent (tng mc tht l tri).
5. Thm hng mi vo bng
Hng trong tnh nng Table c cht khc bit so vi hng trong bng tnh Excel thng thng.
thm mt hng mi vo cui bng, bn bm chut vo bn phi di cng (nu hng Total khng
hin th) v bm phm Tab, tng t nh thao tc trong Word. Ngoi ra, bn c th thm nhanh nhiu
hng vo bng bng cch ko th biu tng hnh tam gic nh hng cui ca bng. thm mt
hng vo bn trong bng, bn bm vo bn di ca hng cn thm vo, ri bm vo menu Home >
Cells > Insert > Insert Table Row Above. Hng mi c to ra s c t ng iu chnh theo ng
nh dng ca bng. Lu , hin th tng s hng Total th bn vo menu Table Tools > Design,
chn Total Row mc Table Style Options.

6. Tnh ton tng s

Nu tng s dng hm SUM trong Excel tnh tng ca cc ct d liu, chc chn bn s
cm thy kh chu i vi cc hng c n, v hm SUM lun tnh tng tt c cc trong vng d
liu, cho d ngi xem c nhn thy chng hay khng. Khi , kt qu thu c s khng chnh xc
khi in ra v c th gy ra nhng hu qu khng ng c nu s xut trong qu trnh kim tra s liu.
Thay v s dng hm SUM th bn nn dng hm SUBTOTAL (tnh tng s ph) trnh nhng vn
nu trn. Excel s t ng s dng hm SUBTOTAL khi bn kch hot tnh nng Total Row trong
bng d liu. Bn c th lm hin th hng Total theo hng dn mc 5 hoc bm chut phi vo mt
trong bng ri chn Table trong menu ng cnh v bm Tables Row. Mt hng Total s xut hin
cui bng v Excel t ng s dng hm SUBTOTAL tng hp d liu nu ct cui cng l gi tr
s. tnh ton tng s cc ct khc, bn bm chut vo thch hp hng Total, ct d liu cn
tnh, ri chn cc tnh nng trong menu th xung, nh: Average - trung bnh, Count - m s c gi
tr, Count Numbers - m s c gi tr s, Max- gi tr ln nht, Min - gi tr nh nht, Sum - tnh
tng, vv...
7. To biu ng
Mt trong nhng li ch ca nh dng bng trong Excel l gip to ra biu ng, mt dng
biu t ng iu chnh ph hp vi vng d liu b thay i s liu. Nh , bn khng cn
vt v chnh sa li biu khi thm gi tr mi vo bng, thm hng d liu vo di cng hoc thm
ct d liu mi vo bn phi. Vic to biu da trn d liu ca bng cng ging nh to biu
trong bng tnh Excel thng thng. u tin, bn bm chn vo mt trong bng (c th qut khi
chn c bng d liu), ri vo menu Insert v chn mt dng biu mc Charts.
8. Nhp nhanh d liu bng tnh nng Form
Nhp d liu lin tc vo mt bng d liu ln l vic lm mt nhiu cng sc v i khi dn
n s nhm chn. Tnh nng Form trong Excel l mt cng c tin dng, n to ra mt biu mu n
gin gip cho vic nhp liu d dng v nhanh chng hn, nhng mc nh n khng c hin th
pha trn thanh ribbon. lm cho n hin ln thanh Quick Access Toolbar, bn vo menu File >
Options, bm chn th Quick Access Toolbar. Trong khung bn phi, bn chn All Commands mc
Choose commands from, ri ko thanh trt tm n tnh nng Form, bm Add chuyn vo khung
Customize Quick Access Toolbar, bm OK. s dng tnh nng Form, bn bm vo trong bng d
liu v bm nt Form trn thanh Quick Access Toolbar. Trong hp thoi hin ra, bn s thy d liu
trong biu mu hin ti v bm New thm vo d liu mi theo biu mu trng. xem qua d liu
ca cc mu, bn s dng hai tnh nng Find Prev v Find Next.
9. Sp xp v lc d liu
Mt trong nhng tnh nng quan trng ca bng l kh nng sp xp v lc d liu trong bng.
thc hin, bn bm vo nt mi tn cnh bn tiu ct v chn mt trong hai tnh nng Sort hoc
Filter. Ty chn Sort gip sp xp cc gi tr theo th t gim dn hoc tng dn hoc theo mu sc.
Cc ty chn b lc Filter c s khc nhau, ty thuc vo kiu gi tr (dng s, k t, ngy thng)
trong bng d liu. Bn c th la chn mt vi ty chn c sn trong danh sch Filter hoc t nh
ngha b lc bng tnh nng Custom Filter. xa mt b lc, bn bm vo biu tng Filter v bm
Clear Filter From hoc bm vo menu Home, bm nt Sort & Filter, bm Clear xa tt c b lc
trong cc ct ca bng.
10. To dy tiu chun phc tp tm kim d liu trn nhiu ct
y l mt dng tm kim m bn khng th s dng cc chun ca b lc Filter thng thng,
v d nh tm kim nhng ha n c gi tr ln hn 100$, nh hn 1000$; nhng s in thoi bt
u bng 09 hoc 07, vv... lc d liu theo nhng tiu chun phc tp trong Table, bn phi s
dng tnh nng Advanced Filter. Bn bm vo mt trong bng d liu ri bm vo menu Data, bm
Advanced trong mc Sort & Filter, chn Filter the list, in-place trong hp thoi Advanced Filter. Tip
theo, bn chn vng d liu ti List Range v thit lp dy tiu chun ti
Criteria Range.Criteria Range l mt dy cc cha nhng iu kin lc, t bn ngoi Table, c
th c nhiu hn hai hng tr hng tiu . Khi xong, bn bm OK lc danh sch.
BI THANH LIM thanhliem24@gmail.com