N.Z.

Federation for
Deaf Children Incorporated
Minutes of the Executive Committee of the
New Zealand Federation for Deaf Children Inc
Date

Saturday 8 November 2014

Venue

Kennedy Park Holiday Park

Meeting opened at

3.00pm Saturday
9.15am Sunday

Present

Kate Whale, Jill Taylor, Janet Baillie, Andrea Craig, Kelly Davy,
Kirstin Johnson-Coombs, Catherine Trowbridge, Justin Farquhar

Apologies

NIL

Previous
Minutes

MOTION: That the minutes of the meeting dated 31 August 2014 be

correct.
MOVED: KATE
SECONDED: KELLY
CARRIED

Presidents
Report (See
Report)

KDEC
Kate was invited to speak on the panel at the KDEC staff conference in
September talking about parent perspective.
It was awesome to be able to give some perspective to the professionals
that are involved with our kids.
Kate also had a face to face with Leah Paterson and Scott Johnston
Kate stated clearly that NZFDC are here to advocate for all the families.
Reason we are getting behind NZSL is we have had requests for
families desperately trying to get requests for NZSL. We are still
backing families that want oral for their children, or specifically the AVT
for the CI kids, it is just that most of the people who have been in contact
are looking for sign.
Kate spoke to Brian Coffey about getting Lachlan Keating, Scott J, and
other Ministry reps together along with parents in order to get them they
to work together, so our kids dont miss out.
Family Hui
Andrea and Kate met with Sarah from Ministry of Education. The Hui
date is 10-12 April 2015 in Christchurch, Living Springs. Lots of back
and forth re opening accounts, etc. One big issue that has come up is
the change in allowing parents to come with their kids. Kate discussed

8 November 2014

Page 1 of 13

this with Sarah and it is about funding - they cant afford to house/feed
all of the family. If kids do go, it will be the parents responsibility to look
after their kids. Wasnt actually discussed at meeting but will be talked
about next time. RSVP extended out to 21 November 2014.
15 families have spoken to Sarah with interest in attending. 7 out of the
list have confirmed with payment.
We are looking at setting up a room i.e. NZFDC, NZ Relay, Parents
Group, NFD, Deaf Aotearoa, etc. to put a stand up. Not to be manned, 1
or 2 people floating around. Good chance to promote ourselves.
The Hui will be videoed and families who cant attend may have access
to view.
Kate to phone Canterbury Parents Group to see if they would like to
help, contribute to the Parents Hui.
Jill to check with Tracy at accountants regarding GST issues on this
separate account.
Kate to check with Sarah as to when the funding is to be deposited in
the Hui bank account.
Kate to get a budget sent to Jill.
GPOD
Great stuff came back regarding the GPOD. A lot of discussion of it
being a resource hub all different groups putting resources in for
everybody to access. Everything has gone pear shaped with Deaf
Australia. Conversation about acting as a consumer global network
regarding projects working around the world pros and cons. Kate is
very glad she went to FCEI conference so they all have a say in the
group, and getting a group started who are all on the same page.
RTD Contacts
Kate sent David Foster an email regarding a list of RTDs and he has
come back with a positive response so information coming through
soon.
NZ Relay
Chris Blum called Kate regarding putting in a flier in the next newsletter
regarding what NZ Relay is, how it works, and what is involved. After
discussion it was agreed that it would be no extra work for us, would
help foster a good relationship with NZ Relay.
MOTION: To contact Chris Blum and say the Committee has approved
for him to put a flier in the next newsletter.
MOVED: KATE
SECONDED: CATHERINE
CARRIED
Canterbury Parents
Had a late nomination for Brent Burcher to come onto the Executive.
Kate will contact Canterbury Parents and say thank you however it was
past the RSVP date, and Committee has maximum number they can
cope with, but we will definitely keep him in mind for next AGM.

8 November 2014

Page 2 of 13

Auckland Parents
Email from Auckland Parents re their concerns about NZFDC extending
the awards to children below high school/NCEA levels.
Feedback please:

There are limited deaf kids at each school, so Schools dont take the
responsibility.

Who judges this Services have been done in conjunction with the
President. If in need, can bring in an external moderator, with
approval from the President or the Group.

We look at who has achieved personal bests. They havent been

close enough to have to talk to the Committee about it.

Have had contact from parents saying how hard their kids have
worked, because they are not considered on par with the rest of
their class, they are not acknowledged. Lots of queries asking can
we open it up for kids who are younger.

The process is exactly the same as the older kids.

Purpose is to acknowledge these kids and acts as an introduction to

the year 9-13 awards.

Nothing to do with Primary School assessments, or where on the

mainstream teachers lists they are.

The nominator can put in whatever information they like that they
think is relevant i.e. 2 years ago compared to their achievements
to this year. Most of the time it is conversational type data
teachers report, or the principal has sent a letter.

The awards do have an extreme value to younger kids.

The award is for the child for their extreme effort.

This is a great use of the committees time.

This is the purpose of what we want to do, so it wont impact on the

primary functions as we are already doing it.

No projects will be overlooked.

Janet to take back to the Auckland Parents Group as to the criteria

to applying for access to NZFDC awards, financial help, other
services, etc.
MOTION: That Kate sends a letter to the Auckland Parents Group with
the above responses.
MOVED: KATE
SECONDED: KELLY
CARRIED
Resources
Kate would like to get a more comprehensive database of resources up
on our website. Unilateral hearing loss Andrea put this one on our
website which is awesome. The more we have on the website, the more
information families can pick and choose from depending on the
relevance.
MOTION: That the Presidents report be received/accepted.
MOVED: KATE
SECONDED: KIRSTIN
CARRIED

8 November 2014

Page 3 of 13

Actions from
Presidents
report

Family Hui
Kate to phone Canterbury Parents Group to see if they would like to
help, contribute to the Parents Hui.
Jill to check with Tracy at accountants regarding GST issues on this
separate account.
Kate to check with Sarah as to when the funding is to be deposited in
the Hui bank account.
Kate to get a budget sent to Jill.
Kate will contact Canterbury Parents re Brent Burcher and say thank you
it was past the RSVP date, and Committee has maximum number they
can cope with, but we will definitely keep him in mind for next AGM.
Kate to send a letter to the Auckland Parents Group responding to
concerns around Awards criteria.

Community
Liaisons
Report
(See Report)

Lots of emails the past three months coming in to the NZFDC inbox. A
combination of queries, time of the year with nominations, a lot more
interest, enquiring about things, which is great, etc. Seems like our
profile is getting a bit of a boost. People are emailing lately compared to
using the PO Box.
Beacon
Still waiting for Alan and Julie to complete paperwork.
The correct name for The Beacon Trust is The New Zealand Parent
Mentors for Families of Children with Hearing Loss Charitable Trust.
Excellence Awards
Andrea has asked when we to put up on the website the winners of the
awards it has been decided end of Week 2 in December.
Celia King
Celia is working at KDEC as an RTD and has offered her services as a
counsellor to groups. We dont normally endorse individuals, we
advocate for individuals. Andrea will go back with thanks but declining.
MOTION: That we accept the nomination for Josef Bode from
Southland for the Excellence Awards on an individual basis.
MOVED: ANDREA
SECONDED: KATE
CARRIED
MOTION: When The New Zealand parent mentors for Families of
Children with Hearing loss Charitable Trust final balance comes to
NZFDC, we place it in a separate account, to be opened, using two to
sign from the current signatories, who sign on the 00 025 accounts.
MOVED: ANDREA
SECONDED: KATE
CARRIED
MOTION: That the Secretary's report be received/accepted.
MOVED: ANDREA
SECONDED: JANET
CARRIED

8 November 2014

Page 4 of 13

Actions from
Community
Liaisons
report

Put up on website the Excellence Awards in 2nd week of December.

Andrea to go back to Celia King declining her offer for counselling due to
not endorsing individuals.

Treasurers
Report (See
report)

Charities Commission evening they are going to change their

accounting system to Accruals. This XRB are the accounting firm
running it for the Charities Commission. Ours is more Cash. Check
what we need to change Jill doesnt think it will be very much being on
Banklink. With new system comes in, it is more what your charity does
in and for the community. They get over 100 hits a day to see where
their donated $$$ goes to.
Accountants will be sent information Jill will double check this.
Accountant bill may be up a bit next year. Coming in April 2015.
Investment signatories should be right Jill dropped documents to
Westpac.
Havent moved DEANZ money yet will do this after Napier weekend
($23,617.06) travel here to Napier $2k, $2,180 (camp), $18,082.06
balance that will go to the separate account after this weekend. This is
what the DEANZ money is for.
Relay Meeting on 24 November, Jill be attending. Sprint have contract
at the moment for it there are other players in the game. We have to
go back and find out how Sprint carries on. Are we happy for Jill to go
back to the meeting to say we dont use them enough to put across a
judgement call? Jill to observe and follow her gut instinct.
There is a separate $500 to be held as a bond for Kennedy Top 10
Holiday Park. When this is returned, can this be cancelled?
MOTION: When $500 is returned to us, Jill will cancel the cheque.
MOVED: JILL
SECONDED: KATE
CARRIED
MOTION: All accounts paid on bank statements can be ratified.
MOVED: JILL
SECONDED: KATE
CARRIED
MOTION: All accounts be paid from this weekend in Napier.
MOVED: JILL
SECONDED: CATHERINE CARRIED
MOTION: All accounts that come in over the holiday period be ratified
and moved at the February 2015 meeting.
MOVED: JILL
SECONDED: KIRSTIN
CARRIED
MOTION: The Treasurers report is received.
MOVED: JILL
SECONDED: KATE

8 November 2014

CARRIED

Page 5 of 13

Actions from
Treasurers
report

Nil

Vice President
(See report)

ILS
Kelly has asked for a guideline/criteria when applying for our funds to
ILS and have had no response yet. This is to ensure that we know how
to do it for future references. Kelly will email again and hope for a
response.
Invercargill
Invercargill families had a gathering in the school holidays a few
families arrived, still a work in progress. Kelly will call Tenike to see how
it is going. She gives Kelly the impression that Judy is still going to sit as
President. Judy stated quite clearly at the meeting that she wanted to
step aside.
AGM
Dates set for 2015. Want to get more information out sooner so more
Parent Groups can come.
If we have AGM in Tauranga next year, Kelly would like to take it back to
Christchurch in 2016 as it is their 40th anniversary. Christchurch has
been through a rough time, and would be good to have a positive
opportunity to look forward to.
Kate is talking to Sarah from Christchurch Parents Group, so will bring it
up with her and get her interest into hosting AGM in Christchurch in
2016.
Kelly Merrill-Jones from Sign a Rainbow
She is happy to pop a board book into Auckland kits only and put a flier
in it.
Hawkes Bay
Fantastic weekend organized by Kelly. Thank you so much. Lots of
positive feedback from the parents, fingers crossed the Parent Group
gets up and running.
Newsletter
Kelly has couriered the newsletter and database USB stick to Kate who
now has taken over that portfolio.
Charities Commission and Incorporated Society
Jill passed on budget details. Upload of the NZFDC final 2013 Annual
financial report other documentation required.
Jill to post cheque for payment $51.11.
MOTION: That the Vice Presidents report be received/accepted.
MOVED: KELLY
SECONDED: ANDREA
CARRIED

8 November 2014

Page 6 of 13

Actions from
Vice
Presidents
Report

Kelly to email ILS regarding guidelines for criteria when applying for
funds.
Kelly to email Tinike from Invercargill to see how group is going.
Kate when talking to Sarah from Christchurch Parents Group, ask how
they feel about hosting AGM in 2016.

Portfolio Reports

Services
(See report)

All awards were sent out on Thursday 6 November to recipients. A time

consuming process, but next year we need to get awards out earlier, as
some senior schools are having their prize giving early November.
Andrea to contact Dale Paton regarding who the recipient was for their
award.
Jill to contact Zis Luragud (NZFDC patron) to advise him who has
received his award.
Jill to send to Kirstin, ********s cheques.
MOTION: Any Tutor Fees that come in on our break will get paid before
our February meeting.
MOVED: KIRSTIN
SECONDED: KATE
CARRIED
MOTION: That the Services report be received/accepted.
MOVED: KIRSTIN
SECONDED: KATE
CARRIED

Actions from
Services
Report

8 November 2014

Andrea to contact ***** regarding who the recipient was for their award.
Jill to contact Zis Luragud (NZFDC patron) to advise him who has
received his award.
Jill to send to Kirstin, *******s cheques.

Page 7 of 13

Family Kits
(See Report)

15 kits have been sent out since last meeting.

Catherine hasnt heard back from APODC regarding a list of Auckland
Parents Janet said some emails have been accidentally deleted, so
can Catherine please re-send email to Judith.
Needs more stock. Just use Family Book only, not separate book as this
is much more beneficial.
Catherine to scan a few feedback responses from the kit, and email to
Andrea to put on the website.
Kate to contact Oticon regarding re-supplying Oticon bears. (soft toy for
Kit)
MOTION: Catherine to purchase books, DVDs, etc including courier
bags for stock.
MOVED: CATHERINE SECONDED: KATE
CARRIED
MOTION: That the Family Kit report be received/accepted.
MOVED: CATHERINE SECONDED: KIRSTIN
CARRIED

Actions from
Family Kits

Catherine please re-send email to Judith at APODC re: parents list.

Catherine to scan a few feedback responses from the kit, and email to
Andrea to put on the website.
Kate to contact Oticon regarding re-supplying Oticon bears.

Newsletter
(See reports)

Kate to send newsletter out beginning of December.

Andrea to email Parents Groups regarding their input.
No report to move.

Actions from
Newsletter

Kate to send newsletter out beginning of December.

Andrea to email Parents Groups regarding their input.

8 November 2014

Page 8 of 13

Website and
Facebook
Page

Lots of action on the Facebook Page and Website since our August
meeting.
Andrea has completed 3 new Resources and uploaded to the NZFDC
website
IEP Survival Tips
Tips for Keeping Hearing Aids/Cochlear Coils on Toddlers
Tips for Unilateral Hearing Loss
Updated the Registration & Contact Forms on the website with Parent
Group contact authorisation and Newsletter requests.
Updated the address and changed hearing impaired to hard of
hearing on all documents and references on our website to standardise
with International Language.
Committee to advise anything of interest that they would like to see on
Facebook page or Website as they come across anything.
MOTION: That the
received/accepted.
MOVED: ANDREA

Website

and

Facebook

SECONDED: KELLY

Page

Report

be

CARRIED

Actions from
Website and
Facebook
Page

Committee to advise anything of interest that they would like to see on

Facebook page or Website as they come across anything.

Fundraising

Nothing to report.
MOTION: That the Fundraising report be received/accepted.
MOVED: KIRSTIN
SECONDED: ANDREA
CARRIED

Actions from
Fundraising

NIL

General
Business

Manawatu Parents Group Meeting

Kelly to contact Advisors and RTDs directly regarding setting up a
meeting in Palmerston North. Time is a bit tight with Hui, a full
Committee Meeting in February and AGM. Manawatu are really keen to
get a parents group up and running, so want to fit them in. Good idea
for Kate and Andrea to drive up, and Kelly and Catherine to drive down
for a day instead of a whole weekend for the committee during such a
busy time.

8 November 2014

Page 9 of 13

Old Hearing Aids

One of the members of the Tauranga Parents Group asked the question
as to what to do with old hearing aids? Is there an organization they can
get sent to for underprivileged families who cant afford the hearing aids?
We give ours back to the hospital so they can be used as loan aids
when kids hearing aids are being sent away for repair.
Any other suggestions? APODC have to send theirs back to audiologist.
Family Kit Dispatch to AODC Catherine
Catherine would like to have a process formulated for her so it is straight
forward in regards to AODC wanting to take a kit to the family. The
AODC hasnt filled in a registration they just want to give them the kit.
The kit doesnt go out unless you have a registration form either the
AODC or the family fills it out. No form, no kit.
Andrea will change it so that Kit goes direct to family, details forwarded
onto local Parent Group and the Parent Group can get in touch with the
family.
Email to all Advisors - When a registration form comes in, if filled in by
family it goes direct to the family, if it goes direct to the family and they
tick they want their information to be shared, details go to local parents
group. If the registration is filled out by an advisor or other support
person, Andrea will contact them to find out the timeframe for that
person visiting the family and whether they wish the kit to be delivered to
them in a timely manner or the family direct.
Box of Documents from Sabine, Northland
Kelly and Kate have been through a 20 year old box of documents
containing receipts, etc. They have kept minutes but there seems to be
missing a stash of information from the late 80s early 90s to 2010.
Kelly is scanning all minutes she has and putting it on a USB stick, and
Kate will eventually have all minutes on our website.
Jill will pick up all of Alans documents that he has and give it to Kate for
her to go through.
Hawkes Bay Gathering Saturday 8 November
We had a great representation from the Hawkes Bay parents. 4 families
were keen to start a group. Kelly gave them Brad Coombs Tip page.
Kelly will continue to talk with them and share their contact details.
One of the families is going to email Andrea their facebook page to put
on our website.
Audiologists
Getting NZFDCs information to them. Kate has been talking to a lady at
the MOH re getting a list of audiology offices so we can send pamphlets
to them with business cards.
Kate to send pamphlets to each of the Committee Members when she
receives them and we can take pamphlets into Doctors surgery. Take
them to your local audiologist, Plunket.

8 November 2014

Page 10 of 13

NFD meeting on 11 October

Louise gave a copy of Cabinet Ministers sworn in that might affect our
work.
MOU with DANZ to be formally signed etc 28th Nov which is when DANZ
next meeting is.
Request has come from Hear for Families, national organisation that
represents people with APD, and families, to become a new member
group of NFD.
Silent leadership Challenge went well.
Attached list Cabinet ministers that as well as being useful for NFD, also
for NZFDC.
Hearing Week 2015 Dates March 23-29 th Theme, Better Hearing for All.
Member groups are encouraged to be part of this.

Meeting
Closed

4.45pm Saturday 8 November 2014

12.00pm Sunday 9 November 2014

Next Meetings

22 February 2015 in Christchurch at Jills house

7/8 March 2015 for Kelly, Kate, Catherine and Andrea to go to
Palmerston North families.
19 April 2015 in Wellington
27/28 June AGM Venue TBA

22nd February, 2015

________________________________
Chairpersons signature

8 November 2014

___________________________________
Date

Page 11 of 13

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: President

COMPLETED BY: Kate Whale

Period this report covers: Aug - Nov 2014

Date: 7th November, 2014

Contacts
Email
215

Phone
68

Item

y/n Attention required

Face to Face
26

Other
0

UPDATES - ACTIONS
(Cut and paste from
To-do list)
Topic
KDEC conference

Summary
In September I was invited to speak on a panel at the KDEC staff conference
in Auckland. I was asked to talk about my perspective as a parent around
partnerships within deaf education, along with some previous students and
some current students of the units in Auckland.
It was lovely hearing the students perspectives, and wonderful to be able to
give some perspective to the professionals that are involved with our kids.
I was also able to have a face to face conversation with Leah Peterson, from
Northland, (she wasnt what I expected at all!) and with Scott Johnson from
the Hearing House. This was an interesting conversation around the services
provided by the HH and SCIP, and the way that they will integrate with the
new First Signs service.
I have to admit to coming out of the conversation a little saddened by what I
felt to be a complete refusal to accept that the two could work together in any
way. I have tried to be the middle ground, and explain that I truly believe his
service should be offered to families as one of the options, but that parents
should be allowed a choice to find their own place on the spectrum, and the
services should be molded to this, rather than the other way around.
While he was adamant that there is no middle ground between AVT and
NZSL, I held my own family up as a perfect example of this, but he wasnt
open to any discussion. I hope that we can work on this, and as such, have
talked at the SAG meeting with Brian Coffey and other ministry reps in order
to get the various parties into a meeting where the true purpose of their
services can be hashed out.

Family Hui

8 November 2014

Andrea and I met with Sarah from the ministry of ed last month to go over
the last bits for getting registration up and running for the Hui in April. We
have put the registration and information up on our website, and have an
account all set up for Hui money to go into and out of.
A number of families have been unable to register because of the change
around not taking children. I have spoken to Sarah about my worries here,
and she has said for us to contact those families and let them know that
they should email with their issues, and we will try and sort it out. We still
Page 12 of 13

cant have a whole ton of kids, purely because of costs and liabilities, but
there may be space for some if parents understand they are to take full
responsibility for their kids.
I have started to do this with those I can contact on facebook.
GPOD

There has been some wonderful stuff back and forth around the Global
Parents of Deaf Children network, which is a result of the FCEI
conference. Currently the team are working on fining down what we want
the role of GPOD to be, and how we would like to ensure that things are
done across the world.
There have been talks around a resource hub, and also a sort of
consumer report that goes global, holding up those governments/ states
that are doing great things for deaf education/ services, and suggesting
improvements/ or a big fat cross for those who arent.
It looks very sadly like things are going well downhill with Australia at the
moment, which is awful.
Feeling very positive about the wonderful things that may come from
GPOD.

RTD Contacts

I have been in contact with David, and subsequently with Bernie around
getting contacts for the RTDs. I have contact details for those who get info out
to the RTDs as well, so hopefully we will have a good list of people and this
will get all our information out asap.

NZ Relay

Chris Blum called me yesterday asking if they could put an A4 flier into our
newsletter around the relay service in the next lot.
I said I would bring it back to the exec and let him know after our meeting.

Canterbury Parents

We had a late nomination for Brent Burcher to come onto the exec. I will reply
to CPODC to let them know that for this year the committee has the maximum
number we can cope with, but that we will definitely keep Brent in mind for our
next AGM.

Auckland Parents

We have had an email from Auckland parents questioning our motives behind
extending the Excellence Awards to the younger students.
Please look over and we will discuss.

Resources

As I emailed out to you all a while ago, I am trying to get a more

comprehensive database of resources up on our website. I have had a
number of great responses from other people, and was hoping that some of
you would be able to give some great hints and tips, either websites or books
etc that have worked well for you in the past.

8 November 2014

Page 13 of 13

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibilities:
Community Liaison
Period this report covers:

Item
Communications

COMPLETED BY:
Andrea Craig
Date:
24th August 3rd November 2014

Comments
Type
Postal
Email Received
Email Sent
Telephone

Number of contacts for the

period
29
593
273
3

Incoming/Outgoing
Mail PO Box
Incoming via email
deafchildren@xtra.co.
nz
Matters Outstanding
from previous minutes

See Andrea Craigs Report attached

Winding up of Beacon
Trust

Still awaiting Alan Bensley and Julie Patterson to

complete the paperwork to transfer funds and
close accounts at the Bank. Jill Taylor is chasing
up. When completed will then will file form with
Charities Commission to Dissolve a Charitable
Trust Board. We need to minute this with the full
name of the Beacon Trust (The New Zealand
Parent Mentors for Families of Children with
Hearing Loss Charitable Trust) to enable Westpac,
where funds are held in their name, to act on our
request.

Family Hui Weekend

New Business items

Excellence and Sports
8 November 2014

See Andrea Craigs Report attached

Attended meeting with Kate and Sarah Freer

(MOE Project Co-ordinator) to discuss final points
for Registration Pack. Confirmed it is to be held
at Living Springs in Christchurch. Aimed at
Parents of 0 5 years with just a few children to
attend. Will be held 10 12 April 2015. Separate
Bank account and email address
(parentsnzfdchui@gmail.com )have been opened
to ensure it is managed separately to NZFDC.
Sarah Freer to have access to email and manage
the Registrations and queries. Ask Canterbury
Parents to support this weekend what would we
like them to do?
Page 14 of 13

Awards Years 9 -13

Excellence Award
Medals Year 1 - 8

Celia King

When would it be best to announce the winners

on Facebook and Website?
New Excellence Awards Years 1 8 has been
established and approved via email from Committee
members. We will award a Medal and Certificate for
children showing outstanding success. See Presidents
Report for further details.
Auckland Parents has written an email with
Feedback sheet which I attach a copy of. They
have concerns over this category. I have
acknowledged their email which came in on the
5th November. Janet as Auckland Parents rep
and their President would you like to open the
discussion?
Auckland Counsellor requesting to meet us and
can provide counselling services via personal
meetings, skype or in groups. Wants
endorsement. Have referred her to Auckland
meantime.

SIGNED
POSITION

8 November 2014

Andrea Craig
Community Liaison

Page 15 of 13

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
RESPONABILITY : Treasurer
Date: 05/11/2014
October 2014

Period August 2014 to

Item

Comments

Communications

Type
Postal
Email
Telephone

Live
General
Meetings attended

COMPLETED BY: Jill Taylor

Number of contacts for the period

8
108
11

4 (Two meetings attended)

NFD council meeting Auckland 11 oct.

Charity Commission training evening
Westpac and ANZ banks (sorting accounts still!!)

MOU with DANZ to be formally signed etc 28th Nov which is when DANZ next
NFD Council Mtg
mtg is.
Reqest has come from Hear for families, national organisation that represents
people with APD, and families, to become a new member group of NFD.
Silent leadership Challenge went well.
Attached list Cabinet ministers that as well as being usful for NFD, also for
NZFDC.
Hearing Week 2015 Dates March23-29th Theme, Better hearing for All.
Member groups are encourged to be part of this, (Maybe feb meetg of NZFDC
we work on something?)
I
Charity Commission feel we won't be to bad, when the changes come in April 2015. Will have to
seek more advice from accountants. Focus is to switch to accuals accounting
Training
system. More on forms about charity and what the charity does in the
community and for the community.(This will be reflected on the Charity
Commision website, they receive over 100 hits a day)

Bank Meetings

8 November 2014

Ongoing!! Westpac, Account opened for DEANZ donation to be shifted

into. I move that once expenses for this weekend are finanilized, the
balance of the DEANZ donation is moved. Approx $18 082.06.
Also Move that the chq which the accomadation are holding as bond
$500.00, be ruled as cancelled, once it is returned to NZFDC
ANZ, hope to have signed papers back to them Thurs 6th Nov, therefore
should be sorted. Move that when the Funds in this investment account
are due, they be transferred to the Westpac chq account.Move as well
that in march when the Tauranga investment fund is due, it is paid out to
the bay of plenty Parents of Deaf children inc.
Beacon, Ongoing. Alan has the papers, He and Julie need to sign and
send a chq for the balance of the account. In essence shutting the
account.
I move that once the chq from The NZ Parent Mentors for Families of
Children with Hearing Loss Charitable trust (BEACON) is received, it is
deposited in a new account under NZFDC (New Zealand federation for
Deaf Children's base account number in the Westpac bank.
Page 1 of 13

Accounts

Parent Hui
seperate

Scanned as seperate, Hard cooy at meeting. Accounts for ratification

highlighted. Move these be ratified. Move any new accounts be paid over
the weekend. Move all accounts over the holiday period be paid, and
ratified at the Feb 2015 meeting.
This account is up and running. Have a hard copy with me. To be a
account, and run as an online account. Myself, Kate and Kelly signers.
Myself and Kate to have access to account for payments

New Contacts
Treasurer,

Happy news, After 17 years as President, Steph and Joy 18 yrs as

and Secretary, we have new people running the Sth Canterbury Society

for
Deaf Children. I have new fliers for Catherine for any Kits.

HAPPY RESTFUL SUMMER HOLIDAYS EVERYONE. ALL THE BEST FOR XMAS.
Jill Taylor
Treasurer.

8 November 2014

Page 2 of 13

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibility:
Vice President
AGM/Conference Coordinator
ILS quartly funding reporter
Family/Whanau Liaison

COMPLETED BY:
Kelly Davy

Date of meeting: 8th & 9th Nov 2014

Report from: August-November 2014

Item

Comments

Communications

Type
Postal
Email (in)
Email (sent)
Telephone

Action taken
To Do List

To Do List from June Meeting 2014

Glossary started by Andrea of common deaf terms used. Please let Andrea
know of other terms you want added/deleted/changed.
- Email any helpful apps to Andrea or Kate to put on the website.
- Everyone to please CC deafchildren@xtra.co.nz whenever they reply to
anything for NZFDC.

Done/ongoing

- Kelly will continue to follow up with families from Invercargill/Southland to

see how things are moving along.

ILS Contract

I have asked for a guideline/criteria when applying for our funds to ILS and
have had no response yet. This is to ensure that we know how to do it for
future references.

Number of contacts for the period

6
227
81
21

- Sep Report 2014 completed and Invoice scanned from Jill Taylor
- Next report is due Dec 2014
NZFDC visit to
Invercargill
Southland 2014

Judi/Southland Parent Group and families

This is ongoing communication, NZFDC are in contact with ****** who has
made contact with Judi directly and other parents to find out what is
needed/expected to re spark Southland parent group.

Southland parent
Group/ongoing

Had a gathering during the last school holidays with new families awaiting
feedback.

2014 & 2015

AGM/Conference

Next AGM proposal 2014 Taranaki?

Then Christchurch 2015 this will be NZFDC 40th year

Recommendation

To put out notice of AGM/Conference to early January to allow for

parent groups/professionals to have more notice.

Sign A Rainbow

I have emailed Kelly and stated we are happy to share information when and

8 November 2014

Page 1 of 13

Kelly Merrill-Jones
Place in general
business

where appropriate.
In this discussion was the option to place Sign A Rainbow leaflet in our family
kits that perhaps go to families in the Auckland region.
She asks is it possible to add information to Auckland information kits only
leaflets along with items. These could be sent directly to Catherine who is our
family kits coordinator and she can add them into our Auckland region only
family kits before sending out.
She is happy to supply these board books for free including an information
leaflet about Sign a Rainbow with them.
If there is a NZFDC policy about advertising then she may need to rethink
about the contribution.
Or other option is maybe just flyers get given to AOPDC group

Recommendation

Weekend hui for parents and whnau of deaf and hard of hearing
children aged 0-5, Consider giving flyers to Kelly to pass on to families with
deaf and hearing impaired children and their families that come through her
classes.

Hawkes Bay Region

NZFDC Visit Nov 2014

Flyer has been given to the AoDC in the Hawkes Bay region, along with a
email to RTDs to pass onto families. RSVP is back to the 2 AoDC below.
Nicki Young & Cherry Dingermans- AoDC
Lynn Jackson & Adrienne Wedgewood- RTD
Dates are: 7th 8th 9th Nov 22014
Parent Gathering Saturday 8th Nov 2014
Time: 11am-2pm
Venue:
South City Playcentre
904 Freyberg Street
Hastings
Contact:
Nic Burkin
President
South City Playcentre
Ph: 06 876 8448
Mobile: 027 943 2025
Finalised accommodation:
Kennedy Park Resort Napier
3x 2 bedroom Villas
2 x 1 bedroom studio
Flights finalised by Andrea Craig thank you
Booking of interpreters through Isign
I still need to track down a projector
Agenda is on its way
Transport required to get from Napier to Hastings for the Saturday

NZFDC Newsletter

Have courier the newsletter and database usb stick to Kate Whale who now
has taken over that portfolio.

Charites Commission
& Inc Societies

Up load of the NZFDC final 2013 Annual financial report other documentation
required.
Jill to post cheque for payment $51.11

8 November 2014

Page 2 of 13

Auckland Airport

Booking of the Cabana Room and catering for NZFDC August 31st meeting
2014.
Check with Jill that payment has been made?

NZFDC meeting dates

Pre plan dates in advance for NZFDC meetings

Other/ongoing

To update the incorporation societies/Charites Commission with NZFDC

correct constitution (the same as on our website)
Need to get the AGM minutes (2010) Brentwood Wellington-2011 to which the
quorum numbers was changed and passed, and add to Inc & Societies
website.

Kelly Davy

POSITION

8 November 2014

Vice President

Page 3 of 13

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: Services

COMPLETED BY:
Kirstin Johnson-Coombs

Period this report covers: August to November 2014

Date: 1 November 2014

Item

Comments

Communications

Type
Emails received
Emails sent

Item

y/n Attention required

UPDATES - ACTIONS
(Cut and paste from
To-do list)

Number of contacts for the period

68
52

Glossary started by Andrea of common deaf terms used. Please let Andrea
know of other terms you want added/deleted/changed.
Email any helpful apps to Andrea or Kate to put on the website.
Everyone to please CC deafchildren@xtra.co.nz whenever they reply to
anything for NZFDC.
Please let Kelly/Andrea know your flying and accommodation preferences for
Hawkes Bay meeting.
Kirstin to take back to Committee the possibility of holding AGM in Tauranga
next year.
Follow up with Duncan in September

POINTS OF
DISCUSSION FOR
EXEC
Topic
Hawkes Bay
Grants/Assistance etc.
Excellence Awards

Summary
Contacted Kelly re accommodation requirements for Hawkes Bay.
There have been no requests for tutor fees, assistive devices over the last
three months to report.
This has been a time consuming process getting trophies back, collating
nominations, deciding recipients, getting trophies engraved, cleaning them,
letters and certificates printed, cheques organized and finally sent off to the
nominees for presentation at their school assembly. Made all the more fun
with my two year old trying to help. Awards couriered off today, 5/11/14.
Recipients for 2014:
Year 9 Bensley Cup Jessica Dolphin, Auckland
Year 10 Zis Luragud Cup Madison Davy, Taranaki
Year 11 Makere Mason Lewis Thorneycroft, Nelson
Year 12 Margaret Cooper Trophy - Lachie Bartlett, Harewood
Year 13 Devine Family Cup Josef Bode, Invercargill
Paton Family Award Santana Chapman, Wellington
Norma Taylor Memorial Trophy Lauren Taylor, Christchurch

SIGNED:

Kirstin Johnson-Coombs

POSITION:

Fundraising / Grants

8 November 2014

Page 1 of 13

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: Family Kit Coordinator

COMPLETED BY:
Catherine Trowbridge
Date: 8 November 2014

Period this report covers:

31 August 2014 to 8 November 2014
Contacts
Emails General
In

Out

Emails to Families
Total
209 +

In
1

Out
1

Destinations the Kits were sent to

Kits to date: 7 + 15 = 22

Registration only (no kit sent)

Acknowledge Receipt forms returned
Item

Emails to
AODCs
In
Out
2
2
Areas
Palmerston North 2
Invercargill 1
Auckland 4
New Plymouth 1
Napier 2
Manawatu 1

Phone

Other

Mt Maunganui 1
Balclutha 1
Hastings 1
Whangarei 1

y/n Attention required

UPDATES - ACTIONS)

send email to Judith re list of Parents from Akld. Will send an email
when she is back from overseas. Have emailed Judith and
awaiting reply.

POINTS OF
DISCUSSION FOR
EXEC

Require more stock for Kits. Permission to purchase:Your Childs Hearing books (where from), Storytime in Sign DVDs,
Catalogue cards, catalogues, Hearing House DVDs (where from),
kids books pre school, Fastway Courier Bags, plastic sleeves.
- Process for dealing with kits if AODCs wish to deliver them?

Topic
Kits
General

Summary
- Great positive comments from returned Acknowledge Receipt forms.
Love the books, links and catalogues.
- Carolyn Grace sent 30 Family Books. First box went missing.
- Fastway charged extra $10.93 to deliver to Palmerston Nth family.
Invoice forwarded to Jill for payment.

Database
SIGNED
POSITION

8 November 2014

Catherine Trowbridge
Family Kit Co-ordinator

Page 1 of 13

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: Fundraising and Grants

COMPLETED BY:
Kirstin Johnson-Coombs

Period this report covers: August to November

2014

Date: 1 November 2014

Item

Comments

Communications

Type
Emails received
Emails sent

Item

y/n Attention required

UPDATES - ACTIONS
(Cut and paste from
To-do list)

Number of contacts for the period

32
24

Cut and paste your checklist from the previous meeting(s) and put on new
portfolio report Kate doesnt expect it to be all completed, but this way
we can forward them on to the next months checklist.
Glossary started by Andrea of common deaf terms used. Please let
Andrea know of other terms you want added/deleted/changed.
Email any helpful apps to Andrea or Kate to put on the website.

Everyone to please CC deafchildren@xtra.co.nz whenever they reply to

anything for NZFDC.
Follow up with Duncan at Warehouse Stationery.

POINTS OF
DISCUSSION FOR
EXEC
Topic
Portfolio

Do I need to re-look at more fundraising / grants options?

Summary
As discussed at last meeting, I have not done any fundraising investigations
in this three month period. We can talk about this again at the November
meeting.
Regarding The Warehouse - I will contact Duncan again when necessary.

SIGNED:

Kirstin Johnson-Coombs

POSITION:

Fundraising / Grants

8 November 2014

Page 1 of 13

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibilites:
Website and Facebook Page
Date: 3rd November 2014
Item

Comments

Communications

Type
Facebook Views

UPDATES - ACTIONS

COMPLETED BY:
Andrea Craig

Number of contacts for the period

Between 38 and 176 per item

Lots of action on the Facebook Page and Website since our August
meeting.
Have completed 3 new Resources and uploaded to website
IEP Survival Tips
Tips for Keeping Hearing Aids/Cochlear Coils on Toddlers
Tips for Unilateral Hearing Loss
One comment I have received was that we are rewriting what is already
available on the internet. I disagree as I feel we are putting our own New
Zealand perspective on these things not from any other countries point of
view or professionals point of view. We are also parents of deaf or hard of
hearing children and have personal knowledge of what works and what
doesnt we can share. Also had some positive feedback from others.
Kirstin and I made up a flyer to promote the Excellence and Sport Awards
for Years 9 13, which has been periodically promoted on both website and
Facebook Page. Have sent out to all contacts also via email and requested
it to be put in the Deaf Aotearoa Newsletter for 29th August and if room will
repeat on 12th September.
Examples of Items put up on Facebook Page
Inspiring Teachers Awards
News on NZSL
Songs in NZSL
Hearing Aid Batteries
Registering with NZFDC and receive Kit
Newsletter for August
Excellence and Sports Awards Nominations
Update of address again!
New Excellence Awards Category
Captioning Survey
Registration Pack and information for Parent Hui in April 2015
Hearing for you journey by Madison Davy
Updated the Registration & Contact Forms on the website with Parent
Group contact authorisation and Newsletter requests.
Updated the address and changed hearing impaired to hard of hearing
on all documents and references on our website to standardise with
International Language.

Signed
8 November 2014

Committee to advise anything of interest that they would like to see on

Facebook page or Website as they come across anything.
Andrea Craig

Page 1 of 13