Conference day Checklist

Venue check:
Contact Person
Room Sizes (including ceiling height)
Seating Capacity
Theater style
Classroom style
Banquet Round tables
Stage Risers
Fire Exits
Doors, elevators
Power Availability
Secured Storage

Registration Desk checklist

Sign-in Board
Temperature
Cleanliness
Furniture arrangement
Flowers

 Blank name tags (as unconfirmed guests arrive, make them a nametag and write
their names on something to keep track.
Check names of VIPs for script/introductions
Conference room entrance

Directional Signage

Welcome Sign

Entrance Piece At Door

Water Dispenser

Main conference room

The backdrop decorations are in place
Centerpieces
Sign Over Seating Cards
There are enough chairs
The microphones work
The lighting
Temperature are good
There are water and glasses available for the speakers.
Easels