Unit1: Introduction

unit 2: Phase 1 Collect

unit 3: Phase 2 Process
unit 4: Phase 3 organize

unit 5: Phase 4 Reviewing projects

and areas of responsibility
unit 6: Phase 5 Do
Unit 7: Apps and services
95

5
Theunit
solution
Collect
Process
Organize
Review
Do

1
2
3
4
5

96

13

97

GTD Challenge: The Weekly Review

98

The Weekly Review

prevents your mind from taking back
the job of remembering
gives you an elevated perspective, and
helps you pick up loose ends
there is no way to regroup and
reprioritize while in the thick of battle
99

What do I do in my Weekly Review?

gather and process

all your stuff

update containers

review your system

get clean, clear,

current, and complete
100

Weekly Review Example

empty mind of open loops
collect calendar open loops (past 2 wks)
collect calendar open loops (next 4 wks)
review Waiting For list for any followup
review Projects List
review finances
be creative and courageous
review overall productivity system
101

Weekly Review Example

empty mind of open loops

collect!

collect calendar open loops (past 2 wks)

collect calendar open loops (next 4 wks)

review Waiting For list for any followup
review Projects List
review finances

review!

be creative and courageous

review overall productivity system

organize!
102

Daily Checklist Example

collect calendar open loops (+/- 2 days)
clear physical desktop/inbox/notebook
clear computer desktop
clear downloads folder
clear email inbox
process Things inbox
review Things "Next Actions and decide on days

tasks
103

Daily Checklist Example

collect calendar open loops (+/- 2 days)
clear physical desktop/inbox/notebook
clear computer desktop

collect

clear downloads folder

clear email inbox
process Things inbox
review Things "Next Actions and

decide on days tasks

process!
Do!
104

Monthly Review Example

review Areas of Responsibility
review time-tracking system
review Goals
review Someday/Maybe for new projects

105

Monthly Review Example

review Areas of Responsibility
review time-tracking system
review Goals

review

review Someday/Maybe for new projects

106

GTD Review Schedule

monthly!

review!

weekly!

collect!
review!
organize!

daily!

review!
collect!
review!
organize!

collect!
review!
organize!

collect!
review!
organize!

collect!

collect!

collect!

collect!

collect!

collect!

collect!

collect!

process!

process!

process!

process!

process!

process!

process!

process!

do!

do!

do!

do!

do!

do!

do!

do!

107

GTD Review Schedule

monthly!

review!

weekly!

collect!
review!
organize!

daily!

review!
collect!
review!
organize!

collect!
review!
organize!

collect!
review!
organize!

collect!

collect!

collect!

collect!

collect!

collect!

collect!

collect!

process!

process!

process!

process!

process!

process!

process!

process!

do!

do!

do!

do!

do!

do!

do!

do!

108

GTD Review Schedule

monthly!

review!

weekly!

collect!
review!
organize!

daily!

review!
collect!
review!
organize!

collect!
review!
organize!

collect!
review!
organize!

collect!

collect!

collect!

collect!

collect!

collect!

collect!

collect!

process!

process!

process!

process!

process!

process!

process!

process!

do!

do!

do!

do!

do!

do!

do!

do!

109

GTD Review Schedule

monthly!

review!

weekly!

collect!
review!
organize!

daily!

review!
collect!
review!
organize!

collect!
review!
organize!

collect!
review!
organize!

collect!

collect!

collect!

collect!

collect!

collect!

collect!

collect!

process!

process!

process!

process!

process!

process!

process!

process!

do!

do!

do!

do!

do!

do!

do!

do!

110

6-Level Model for Reviewing Your Work

50k feet
40k feet
30k feet
20k feet
10k feet
Runway

Life goals
3-5 year goals
1-2 year goals
Areas of Responsibility (10-15)
Active Projects (30-100)
Next Actions (hundreds)
111

6-Level Model for Reviewing Your Work

50k feet
40k feet
30k feet
20k feet
10k feet
Runway

Life goals
YR

3-5 year goals

1-2 year goals

MR

Areas of Responsibility (10-15)

Active Projects (30-100)
Next Actions (hundreds)

WR
DC

112

How much time does this take?

Total Working Hours by Project
8/13/12 5/19/13 (9 mo.)

2.08
= time spent
on reviews

Average
10.8 min/day
54 min/week
3.6 hrs/month
43 hrs/year
113

13
Create 3 checklists Daily
Checklist, Weekly Review, and
Monthly Review and schedule
review sessions in your calendar
114

design your schedule

115