BR100 Accounts Payable

AIM
BR.100 ACCOUNTS PAYABLE

APPLICATION SETUP
ORAERP.com Inc.
Author:
<Author>
Creation Date:
XX-XXX-XXXX
Last Updated:
XX-XXX-XXXX
Document Ref:
<Document Reference Number>
Version:
DRAFT 1A
Approvals:
<Approver 1>
<Approver 2>
BR.100 Accounts Payable Application Setup
Doc Ref: <Document Reference Number>

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Change Record
5
Date
Author
Versio
n
Change Reference
25-Nov-12
<Author>
Draft
1a
No Previous Document
Reviewers
Name
Position
Distribution
Copy
No.
Name
Location
Library Master
Project Library
Project Manager
3
4

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Company Confidential - For internal use only
1230172
Note To Holders:
If you receive an electronic copy of this document and print it out, please
write your name on the equivalent of the cover page, for document control
purposes.
If you receive a hard copy of this document, please write your name on the
front cover, for document control purposes.

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Contents
Document Control.......................................................................................iii
Application Setup Control Sheet - Payables.................................................1
AP: Define Invoice Tolerances.....................................................................2
AP: Define Payment Interest Rates.............................................................3
AP: Define Expense Report Templates........................................................4
AP: Define Financial Options.......................................................................6
AP: Define Accounts Payable Options.........................................................9
AP: Define Aging Periods..........................................................................16
AP: Define Special Calendars...................................................................17
AP: Define Profile Options.........................................................................18
Open and Closed Issues for this Deliverable.............................................19
Open Issues.........................................................................................19
Closed Issues.......................................................................................19

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Application Setup Control Sheet - Payables

Environment Name:
Workflow
SubWorkflow Name
Machine:
Type (definition, execution, or

both):
Setup Task
ponsi
bility
QA Due
RespDate
onsib
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S
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n
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e
A
p
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o
v
a
l
Setup Accounts Payable

AP: Define Invoice
Tolerances
AP: Define Payment
Interest Rates
AP: Define Expense
Report Template
XX_Payables_Superuser
XX-XXX-XXXX XX_Payables_Manager
XX-XXX-XXXX
XX-XXX-XXXX
XX-XXX-XXXX

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Workflow
SubWorkflow Name
Setup Task
ponsi
bility
AP: Define Financial

Options
AP: Define Aging Periods
AP: Define Special
Calendars
AP: Define Profile
Options
XX-XXX-XXXX
XX-XXX-XXXX
XX-XXX-XXXX
XX-XXX-XXXX

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QA Due
RespDate
onsib
ility
S
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n
a
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A
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AP: Define Invoice Tolerances

Payables>Setup>Invoice>Tolerances
<Customer Short Name> Process:
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
Date:
<Business Area>
<Date>
Process Owner:
<Priority (H, M, L)>
<Process Owner>
Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order,
receipt, and tax
information.
<PO Matching>
Name
Description
Type
Tolerence-Received Goods
Tolerance for Received Goods
Goods
Use this region to enter percentage-based tolerances for your matching approvals.
Name
Tolerances
Ordered (%)
Maximum Ordered (%)
Received (%)
Hold Name
(Balnk)
Qty Ord
No
(Balnk)
Max Qty Ord
No
2%
Qty Rec
Yes

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Maximum Received (%)

Price (%)
Exchange Rate Amount
Shipment Amount
Total Amount
(Balnk)
Max Qty Rec
No
2%
Price
Yes
(Balnk)
Max Rate Amount
No
(Balnk)
Max Ship Amount
No
(Balnk)
Max Total Amount
No

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AP: Define Payment Interest Rates

Payables>Setup>Payment>Interest Rates
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define the interest rates Oracle Payables uses to calculate and pay interest on overdue invoices.
<Payment Interest Rates>

% (Rate)
Effective Dates:
From
Effective Dates:
To
1%
XX-XXX-XXXX
XX-XXX-XXXX

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% (Rate)
Effective Dates:
From

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Effective Dates:
To
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AP: Define Expense Report Templates

Payables>Setup>Invoice>Expense Report Templates
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define an expense report template for entering Expense Reports.
<Expense Report Templates>

Operating Unit
Template Name
Description
XXXX
Consultants Expenditure
Expense Incurred for Consultants
Inactive Date
Enable for Internet
Expenses
Expense Item
Expense
Category
Tax Code
GL Account
Project Expenditure
Type
Hotel Stay
Accomodations
XXXX
XXXXXX
Consultancy Cost
Policy
Schedule
Data
Capture
Rule
End Date
(Blank)
(Blank)
(Blank)

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Operating Unit
Template Name
XXXX
Consultants Expenditure

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Continued..
<Expense Report Templates>

GL Account
Description
Consultancy Charges
Prompt
Justification Require
Required
Receipt For
Consultancy Charges
Always
Required
Cash Require
Receipt Above
Number of Duplicated
Allowed
Viewable
from All
Templates
Calculate
Amount
Apply
Receipt
Rules to
Negative
Expense
Line
Credir Card
Require
receipt
Above
No
Yes
Yes
No

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AP: Define Financial Options

Payables>Setup>Options>Financials
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
<Business Area>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define the options and defaults you use throughout Oracle Applications . You can define defaults in this form
to simplify vendor entry, invoice entry, and automatic payments.
<Financial Options>
Use this region to select your defaults for Oracle Financials.
Accounting
1
Future Period
GL Accounts: Liability
GL Accounts: Prepayment
GL Accounts: Bills Payable
GL Accounts: Discount
Taken
GL Accounts: PO Rate
XX,XXX,XXX.XXXX
XX,XXX,XXX.XXXX
(Blank)
XX,XXX,XXX.XXXX
XX,XXX,XXX.XXXX

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Variance Gain
GL Accounts: PO Rate
Variance Loss
GL Accounts: Expenses
Clearing
XX,XXX,XXX.XXXX
(Blank)
(Blank)
GL Accounts:
Miscellaneous
GL Accounts: Retainage
(Blank)

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Supplier - Purchasing
Use this region to enter defaults that Oracle Purchasing assigns to the purchasing documents you enter.
Unchecked
RFQ Only Site

(Checkmark)
XXX Site
Ship To Location
XXX Site
Bill To Location
Inventory Organization
XXX Org
(Blank)
Ship Via
(Blank)
FOB
(Blank)
Freight Terms
Encumbrance
Check
Use Requisition
Encumbrance
Reserve at Completion
Use PO Encumbrance
Check
Check
Tax
Use this region to enter Value-Added-Tax (VAT) information for Oracle Applications. If your organization is not subject to registration to pay
value-added-taxes, you do not need to enter information in this region.
VAT
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(Blank)
Member State
(Blank)
VAT Registration
Number
Human Resources
Use this region to enter the options and defaults, such as numbering method, for entering employee information in Oracle Payables.
XXX Company
Business Group
Office
Expense Check Address

(Picklist)
Yes
Use Approval Hierarchies
Employee Number
Automatic
M
et
ho
d
Next Automatic Number
((Blank)

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AP: Define Accounts Payable Options

Payables>Setup>Options>Payables
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Control Number>
Date:
<Business Area>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to set control options and defaults used throughout Oracle Payables.
<Payables Options>
Accounting
Use this region to define the default audit information options for your invoice and payment transactions.
Payment Accounting
When Payment is Issued
When Payment Clears
When Payment is Issued
When Payment Clears
From payment Discount
Check
Check
Check
Check
Select (Radio Button)
From Supplier Site
Automatic Offset Method

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None
Balancing
Account
Discount Method
System Account
Prorate Expense
Prorate Tax
Interest
System Account
Prorate Across Invoices
Prepayment Account
From Supplier Site

From Purchase Order
Currency
Use this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.
Use Multiple Currencies
Require Exchange Rate Entry
Calculate User Exchange
Rate
Check
Uncheck
Check

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Use Invoice Exchange Rate

on Prepaid Expense for Tax
Exchange Rate Type
Uncheck
Standard
GL Accounts
XX,XXX,XXX.XXXX
Realized Gain
XX,XXX,XXX.XXXX
Realized Loss
XX,XXX,XXX.XXXX
Rounding
Invoice
Main
Confirm Date as Invoice
Number Use Batch Controls
Allow Online Validation
Allow Document Category
Override
Allow Adjustments to Paid
Invoices
Recalculate Scheduled
payments
Allow Remit-To Account
Override
Check
Check
Uncheck
Check
Uncheck
Check
Receipt Acceptance Days

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GL Date Basis
System Date (Radio Button)
GL Date Basis
Freight
(Blank)
Freight Account
Prepayment
S(Blank)
Payment Terms
(Blank)
Settlement Days
Tax Difference Account
(Blank)
Approval
Use Invoice Approval
Workflow
Allow Force Approval
Check
Check
Approval Processing Sequence

Require Validation Before
ApprovalGL Date Basis
Require Accounting Before
ApprovalGL Date Basis
Check
Uncheck
Matching

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Allow Final Matching

Allow Distribution Level
Matching
Allow Matching Account
Override
Transfer PO Descriptive
Flexfield Information
Uncheck
Check
Uncheck
Check
Tolerances
0% Tolerance for goods
Goods Tolerances
Services Tolerances
0% Tolerance for services
Interest
Allow Interest Invoices
Uncheck
Minimum Interest Amount*
Interest Invoice Accounts *

Expense
Liability
* Note: No editing allowed unless Allowed Interest Invoices box is checked.
Expense Report
Use this region to enable and enter defaults for Expense Reports you create in Oracle Payables.

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(Blank)
Default Template
(Blank)
Apply Advances
Automatically Create Employe as Supplier

(Blank)
Payment Terms
(Blank)
Pay Group
(Blank)
Payment Priority
Hold Unmatched Expense
Reports
(Blank)
Payment
Use this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables.
Discount
Exclude Tax from Discount
Calculation
Uncheck
Single Payment
Uncheck
Allow Pre-Date
Allow Void and Reissue
Allow Address Change
Check
Check
Bank Charges
Enable Bank Charges
Deduction from Payment
(Checkmark)
Uncheck

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Deduct Bank Charge from

Payment
Allow Remit-To Supplier

Override
Allow Document Category
Override
Uncheck
Uncheck
Uncheck
Withholding Tax (Only be applicable if Taxation is required)

Use Withholding Tax
Allow manual Withholding
Tax Group
Withholding Amount Basis

Include Discount Amount
Include Tax Amount
Apply Withholding Tax

Never
At Invoice validation Time
Uncheck
Uncheck
At Payment Time
At Invoice Validation amd
payment Time
Uncheck
Create Withholding Invoice

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Never
At Invoice Validation Time
Uncheck
Uncheck
At Payment Time
At Withholding Application
Uncheck
Withholding Date Basis

Select
Invoice Date
Uncheck
GL Date
Include Income Tax Type on

Withholding Distributions
Uncheck
Supplier
Use this region to enter or review defaults for your vendors.
(Blank)
Invoice Currency
(Blank)
PayGroup
(Blank)
Terms Date Basis
(Blank)
Pay Date Basis
(Blank)
Payment Terms
Reports
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Report Sorting
Sort by Alternate Field
(Blank)

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AP: Define Aging Periods

Payables>Setup>Calendar>Aging Periods
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
Date:
<Business Area>
<Control Number>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.
<Aging Periods>
Use this region to define the characteristics of your Aging Periods.
Name
Description
Active
Monthly Aging
Monthly Aging
Check
Column Order
Days:
From
Days:
To
Column Headings:
First
30
1st Bucket
31
60
2nd Bucket
61
90
3rd Bucket
91
120
4th Bucket

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Column Heading:
Second
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AP: Define Special Calendars

Payables>Setup>Calendar>Special Calendar
<Process Name>
Business Area:
Date:
Control Number:
Priority(H, M, L):
<Business Area>
<Control Number>
<Date>
Process Owner:
<Process Owner>
Description: Use this form to describe periods which Oracle Payables uses for special functions, such as Key Indicator reporting or recurring
payment period definitions.
<Special Calendar>
Calendar Name
Periods Per Year
Special Calendar
12
Description
Type of Calendar
Recurring Invoices (Select)
Period
Year
Sequence
Start Date
End Date
System Name
Dec
XXXX
12
01-DEC-XXXX
31-DEC-XXXX
Dec-XX
Nov
XXXX
11
01-NOV-XXXX
30-NOV-XXXX
Nov-XX
Oct
XXXX
10
01-OCT-XXXX
31-OCT-XXXX
Oct-XX
Sep
XXXX
01-SEP-XXXX
30-SEP-XXXX
Sep-XX

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AP: Define Profile Options

Payables>Other>Profile
<Process Name>
Business Area:
Control Number:
Priority(H, M, L):
<Business Area>
<Control Number>
Date:
<Date>
Process Owner:
<Process Owner>
Description: Use this form to define your Profile options.
<Profile>
Profile Name
Default
Value
User Value
Budgetary Control Group
Standard
Blank
MO: Operating Unit
XXX-OU
Blank
MO: Security Profile
XX Company
Blank
MO: Default Operating Unit
XXX-OU
Blank
AP: Notification Recipient Email
Blank
Blank
AP: Use Invoice Batch

Controls
No
Blank

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Open and Closed Issues for this Deliverable

OpenIssues
ID
Issue
Resolution
Responsibility
Target Date
Impact
Date
Resolution
Responsibility
Target Date
Impact
Date
ClosedIssues
ID
Issue

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BR.100 ACCOUNTS PAYABLE

<Document Reference Number>

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

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BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

Error: Reference source not found

Error: Reference source not found

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

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BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

Application Setup Control Sheet - Payables

Type (definition, execution, or

Setup Accounts Payable

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BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

AP: Define Financial

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BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

AP: Define Invoice Tolerances

<Priority (H, M, L)>

Max Qty Ord

Error: Reference source not found

BR.100 Accounts Payable Application Setup

Maximum Received (%)

Doc Ref: <Document Reference Number>

Max Qty Rec

Max Rate Amount

Max Ship Amount

Max Total Amount

Error: Reference source not found

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

AP: Define Payment Interest Rates

<Payment Interest Rates>

Error: Reference source not found

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

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BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

AP: Define Expense Report Templates

<Priority (H, M, L)>

<Expense Report Templates>

Error: Reference source not found

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

Error: Reference source not found

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

<Expense Report Templates>

Error: Reference source not found

BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>

AP: Define Financial Options

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BR.100 Accounts Payable Application Setup

Doc Ref: <Document Reference Number>