Longacres Home Owners Association

P.O. Box 454

Langebaan
7357

Fax: 022 783 2697

Website:
www.longacresestate.org /
www.longacresestate.co.za

Minutes of the AGM of Longacres Home Owners Association (LAHOA)

held at Seespulpie School on Saturday 26 July 2014 at 10am
Welcome
1.a.) The Chairman, Aubrey Fourie, welcomed all members present. The number of proxies,
in favour of the Chairman was 25, and members present who had all completed the
Attendance Register was 26, giving a total of 51. The minimum required members and
proxies per the constitution to form a quorum is 33. The Chairman informed the meeting of
these facts and declared the meeting open.
1.b.) There were no items to be raised or noted from any of the proxies.
Minutes of 2013 AGM
2.a.) The Minutes of the 2013 AGM had been circulated prior to the current AGM, per
post/email. There were no matters arising from the minutes.
2.b.) The Minutes were adopted by the meeting - proposed by B. Milton, seconded by A.
Ramsay.
Chairmans Report
3.a.) The Chairmans Report had been circulated prior to the current AGM by post/email.
The Chairman briefly summarized the salient points again. There were no matters arising
from the report.
3.b.) The report was adopted by the meeting :- proposed by A. Ramsay, seconded by D.
Pretorius.
Financial Report
4.a.) The Financial Reports were handed out at the AGM. The income statement was dealt
with by A. Maltman, detailing the income streams, expenses and the profit numbers. This
was followed by the balance sheet, again detailing the assets and liabilities. The financials
showed a big improvement over the previous year, in all areas.
K. White queried what the Committee intended to do with the increased bank balance
this was echoed by W. van Dyk who also added that the Committee needed to have a plan
of action to allocate the funds, not just to collect funds for no use. The Chairman stated that
there was need for funds in the event for example; a high court defence/prosecution ;
electrical sub -station replacement/s etc. A. Maltman further clarified the issues of
collection of outstanding levies, clearance certificates for all sales on the estatethat all

Longacres Home Owners Association

P.O. Box 454

Langebaan
7357

Fax: 022 783 2697

Website:
www.longacresestate.org /
www.longacresestate.co.za

new owners are required to sign acknowledgements of the constitution/estate

rules/building activity. The Chairman outlined that the main issue for the cash consideration
was future security and that the Committee supported the local neighbourhood watch ,
with petrol/diesel from time to time. The Chairman further agreed that the Committee
would look a detailed capital expenditure plan and report back next AGM. A. Maltman
volunteered his services again to assist the Committee on the finance issues.
4.b.) The Financial Report was adopted by the meeting, proposed by A. Ramsay, seconded
by K. White.
General
5.a.) Annual levy increased from R 370.00 to R 440.00 = 18.9 % was adopted by all present,
without any objections.
5.b.) Security: The Chairman advised that Long Acres had been relatively quiet in respect of
break-ins over the past year. The Committee had also paid for security personnel over
December/January 2013/14 at a cost of R 14,500.00. Further that residents should be more
vigilant about who owners let their houses to. There had been instances where tenants
were using rental homes to store stolen goods and a platform to carry out burglaries in the
area. The meeting was advised of a 24 hour law-enforcement emergency number as well as
the SAPS number - these were on the Long Acres website. The Chairman again stated that
the Committee supported the neighbourhood watch Kiewiet is the contact person.
5.c.) Proxies: there were no issues/queries to resolve.
5.d.) General: The Chairman outlined problems that had surfaced over the past few months,
whereby new buildings, particularly stores, had been used for commercial purposes, as well
as existing dwellings/store rooms being used to conduct businesses , resulting in additional
traffic, noise etc. The Council had been advised of these, as well illegal constructed
structures and inspectors had been to these sites and instructed owners to cease
operations and submit plans for the illegal structures. Unfortunately certain owners will not
co-operate and Council will have to take these cases to court this could result in a long
wait before these cases are resolved.
D. Grobbelaar asked Chairman about heavy-duty trucks that were speeding and causing
damage to roads. B. Milton also had a similar query. Chairman stated that the specific
owner had in fact signed an Affidavit with the Committee not to store his trucks in the new
store room on his property and had been issued with instructions to cease this practice by
Council. The Chairman further stated that many plans had been submitted which had been
declined due to very large store-rooms, large garaging , small type holiday houses and the
like, which would lead to possible illegal businesses gaining further foothold. The Chairman
as well as R. Steinhoffel, who scrutinize all plans, both stated that store-rooms seem to be
the problem of late and that further steps would be taken in future to minimize the risk this

Longacres Home Owners Association

P.O. Box 454

Langebaan
7357

Fax: 022 783 2697

Website:
www.longacresestate.org /
www.longacresestate.co.za

problem escalating. The Committee was mandated by the meeting to stamp out all illegal
businesses in Long Acres and prevent any new illegal businesses . This mandate is to include
the Committee being able use any means at its disposal, including legal, municipal legal,
provincial legal routes.
It was emphasized that Long Acres is a residential equestrian centre and that the
commercial orientated re-zoning is not to be tolerated and to be stamped out. W. van Dyk
asked about the time it would take to scrutinize a plan, to which the Chairman stated about
2 /3 weeks and that Council could take as long as 6 months. D. Large also requested the
Chairman and Committee to stamp out illegal businesses once and for all, as this problem
seems to just be a repetitive AGM issue, to which the Chairman replied that the Committee
is committed to this objective.
Election of office bearers
6.a.) A. Ramsay-re-elected - proposed P. de Villiers seconded D. Large
G. Horsfield re-elected - proposed B. Milton seconded G. White
A. Fourie re-elected proposed by A. Ramsay seconded P. De Villiers
R. Steinhoffel re-elected - proposed D. Large seconded A. Ramsay
A. Maltman co-opted - proposed B. Milton seconded P. de Villiers
6.b.) Chairman elected unopposed - A. Fourie proposed R. Steinhoffel seconded B. Milton
The meeting closed with no further business at 11.45 AM