Sports Connection

THE SPORTS CONNECTION

BUDGET REPORT
Prepared for Community Foundation Board of Directors
Karen McKay

14

Sports Connection

5600 St. Charles Avenue New Orleans, LA 70115-8264

Telephone: 504-555-0139 Fax: 504-555-0131 www.sportsconnection.org

July 15, 2014

Mr. Wallace Brooks, Chair
of the Community foundation board of Directors
P.O Box 19039
New Orleans, LA 70115-8329
Ladies and Gentleman
The final budget report for July 1, 2011 to June 30, 2012 is attached for your review. The report
compares each major budget category with the actual expenditures for that category.
The expenses exceeded the budgeted amount in only one categoryDriving Range and Practice Putting
Green Construction. The expenditures exceed the budgeted amount by $7,000. These additional
expenditures were incurred because unexpected drainage problems were detected during the
construction phase.
We are excited about the tremendous success of the first year, and I look forward to presenting the
budget report at the next meeting of the Community Foundation Board of Directors.
Sincerely

Karen McKay, Director

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Attachment

Table of Contents
Final Budget .................................................................................................................................................. 1
Category Comparisons .................................................................................................................................. 2
Conclusions ................................................................................................................................................... 3
Recommendations ........................................................................................................................................ 3

The Sports Connection Final Budget Report

Prepared for Community Foundation Board of Directors
Sports Connection completed its first full year of operation on June 30, 2014. The accomplishments for
the year have been remarkable. All of the major goals presented to the Community Foundation Board of
Directors over a year ago have been achieved. An ambitious renovation project was planned and
implemented during the first year of operation. In addition, sport connection is now fully staffed with
full-time, part-time, and volunteer staff. The purpose of this report is to present to the Board of
Directors the actual expenditures for the year and to compare them to the budget the Board approved.

Final Budget
The Sports Connection budget for July 1, 2011 through June 30, 2012 is shown below. The ten budget
categories, with amounts designated for each category, are itemized.

Figure 1: Budget Report

The actual expenditures for the year were well within the approved budget. In fact, the total
expenditures were $93,495 less than the budgeted amount for the year.
The following chart shows the final allocation of expenditures to each of the ten categories.

Sports Connection Category Comparisons

Figure 2: Actual Budget Expenditures

The first year strategic plan focused on building and renovating the existing facilities. As you will not
above, 90 percent of the first-year budget was allocated to building and renovating facilities. The
remaining 10 percent was spent on operation (8 percent) and on the grand opening (2 percent).

Category Comparisons
The following column chart shows the comparison of the budget amount to the actual expenditures for
each category in the budget.

Sports Connection Conclusions

Figure 3: Budgeted Amount to Actual Expenditures

Expenditures for six of the ten categories were actually less than budgeted. In three categories, the
expenditures matched the budgeted amount. The only case in which the expenditures exceeded the
budget was the Driving Range and Practice Putting Green Construction. This discrepancy occurred
because unexpected drainage problems were detected during the construction stage of the project.

Conclusions
The tremendous investment of time and effort in developing the strategic plan and analyzing and
estimating the cist if constructing and renovating facilities made the first year a very successful on for
Sports Connection. The financial support from the community and the extensive commitment of
volunteers enabled the programmatic aspects of Sports Connection to far exceed the most ambitious
expectations of the Advisory Council.

Recommendations
The Advisory Council recommends that the $93,495 surplus in the budget be used for marketing,
promotion, and fundraising so that Sports Connection can expand its services to many more youth in the
New Orleans area.

Sports Connection

5600 St. Charles Avenue New Orleans, LA 70115-8264

Telephone: 504-555-0139 Fax: 504-555-0131 www.sportsconnection.org

TO:

Sports Connections

FROM:

Karen McKay

DATE:

April 23, 2014

SUBJECT:

Fee Structure

Several members have sked questions about the Sports Connection fee Schedule; therefore, I am
providing each registered Member of Sports Connection with information about the process of setting
fees and with a copy of the current fee schedule.
Criteria for the gift to establish Sports Connection specified that the Advisory Council is responsible for
overseeing the financial operation of Sports Connection. This responsibility includes securing additional
Funds to enhance the operations and ensuring that young people who are financially disadvantaged (as
determined by the Community Foundation Guidelines) have access to all activities of Sports Connection
at no charge. Community Foundation Guidelines are posted in the office and are also available directly
from the Community Foundation.
The Sports connection Advisory Council has established the following guides for fees:

Financially disadvantaged youth receive passed that provide complete access, and they pay no
fees whatsoever.
Fees are not charged for use of the park; the soccer, basketball, and softball fields; the
basketball, volleyball, and tennis court; aerobics and dance classes; or for educational programs
Fees will be charged for access passes to the swimming pool, driving range, locker rooms, and to
the equipment in the fitness center.
Fees may be paid for access passes on a daily, weekly, or monthly basis. Passes are available for
individual activities or at a reduced rate for access to all activities.
The Sports Connection Advisory Council Reviews fees and may change them at its fall meeting.

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Attachment:
c

Fee Schedule

Advisory Council

Mr. Wallace Brooks

Brooks Specialties, Inc.
PO Box 19039
New Orleans, LA 70115-8329

Sports Connection

5600 St. Charles Avenue New Orleans, LA 70115-8264

Telephone: 504-555-0139 Fax: 504-555-0131 www.sportsconnection.org
August 18, 2014

Mr. Wallace Brooks, Chair

Community Foundation Board of Directors
PO Box 19039
New Orleans, LA 70115-8329
Dear Mr. Brooks
Contract Acceptance
The recent gift to the city of New Orleans is truly exiting, and I am very pleased to accept your offer to
serve as the director of Sports Connection. Having served as director of the New Orleans Park and
Recreation Center for the past six years, I am excited about the opportunities now available to our youth
and citizens. I am very eager to continue the current outstanding programs, Coordinate the renovation
project, and direct a team that will bring us to the forefront of sports facilities offering innovative
programs for its citizens.
Mr. Brooks, I commend the Community Foundation for the mission of sports connection to promote
good sportsmanship, fitness, good health, and recreation activities for the youth of New Orleans. This
gift will take us the distance in making our mission a reality in New Orleans, and I feel fortunate to be a
part of this team.
Two signed originals of my employment contract are enclosed. I have retained the third copy for my
records.
My staff has completed all preparations for the 2 p.m. press conference on August 30 to announce the
donation and the name change from New Orleans Park and recreation Center to Sports Connection. You
will need to arrive at City Hall at 1:30 p.m.
Sincerely

Karen Mckay
Director
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Enclosure

Signed Contract