Feasibility Study

FEASIBILITY STUDY
CONSULT THE IMPLEMENTATION OF ELECTRONIC HEALTH RECORDS
PEDIATRIC ONCOLOGY PROFESSIONALS

PARAMOUNT MD GROUP

Feasibility Study

TABLE OF CONTENTS
1.

EXECUTIVE SUMMARY _____________________________________________3

2.

BACKGROUND ____________________________________________________3

3.

SYSTEM OVERVIEW ________________________________________________4

4.

TECHNOLOGICAL FEASIBILITY ______________________________________4-5

5.

ORGANIZATIONAL FEASIBILITY _____________________________________5

6.

FINANCIAL FEASIBILITY ____________________________________________5-6

7.

SCHEDULE ________________________________________________________6-7

8.

FINDINGS AND RECOMMENDATIONS _________________________________7

Feasibility Study

1. EXECUTIVE SUMMARY
Pediatric Oncology Professionals office is considering converting to paper based health
records to using all electronic health records. This feasibility document is to cover and
determine goals for the facility and its members, using help from Paramount MD Group. This
document covers potential costs and time needed from employees, and training methods. The
company would like the use of electronic health records to improve the quality of patient
care, improve the coordination of care, increase patient participation, decrease costly
spending, improve access to medical records for patient treatment in the clinic, and make
patient records requests easier to transfer.

2. BACKGROUND
Pediatric Oncology Professionals is currently evolving from paper based health records to
electronic health records. The goals of this feasibility study are help determine if our plan to
implement to electronic health records will follow through. Paramount MD Group would like
the electronic health record software to be implemented and be used within an eight month
time span and an additional two months for live support. The idea is for the use of EHR to;
improve the quality of patient care, improve the coordination of care, increase patient
participation, decrease costly spending, improve access to medical records for patient
treatment in the clinic, and make patient records requests easier to transfer. Ultimately, the
overall 5 year total cost will be around $50,000.00, with an up-front cost of around
$30,000.00.

Feasibility Study

3. SYSTEM OVERVIEW
An electronic health record program will be implemented to help make Pediatric Oncology
Professionals services to be more efficient. The staff will be trained in using a new system
properly and a small team will be set up for technical and training support. The new
electronic health record system should really benefit both our faculty members and the
patients that come to our office. It will help improve quality of care for patients by obtaining
feedback from patients, it will improve the effectiveness of getting patient prescriptions. It
will improve ease of use for staff by, making the medical records more organized and easier
to find. The transition to Electronic Health Records will eliminate costs for Pediatric
Oncology Professionals because they will not be using so much paper products, and they will
not need to pay fees for professional disposal of sensitive records.

4. TECHNOLOGICAL FEASIBILITY
Pediatric Oncology Professionals not only needs to purchase the software and programming
to implement the use of electronic health records. The company also needs to have enough
computers for staff, scanning equipment, and any hand held electronic devices for members
that will be inputting patient information. The employees need to be trained in proper use of
all equipment so that all resources can be used.

5. ORGANIZATIONAL FEASIBILITY
Paramount MD Group will initially need technicians to train staff in using the new programs.
The member will train team members in using the system, and the selected group of members
will become trainers of their peers. Once a small team of faculty members are trained in
using the program to the best ability, they will begin training other staff. Paramount MD
Group will remain as support for a two month period after the new program is implemented
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Feasibility Study

for technical support, and to help with training. Quarterly updates and system maintenance
will be needed thereafter.

6. FINANCIAL FEASIBILITY
This table shows the average cost of implanting an EHR; including initial, yearly, and total
costs over 5 years. This information includes the costs of maintenance of the system and
training needed for the staff.

Cost
Estimated
Average Cost

Upfront Cost

Yearly Cost

5 Year TCO

$33,000.00

$4,000.00

$48,000.00

(HealthIT.gov)
This information shows the time savings that comes from the use of an EHR. These time
savings add up to generous money savings as well. In addition to that, it shows an estimated
cost vs savings for an EHR implementation.
Monthly Employee Cost

Per Day

Minutes

Total Per Month

Patient Chart Pulls

100

2.50

5375

Patient Chart Pulls with EMR

100

0.15

322.5
5052.5

Net Savings in Minutes:

Patient Chart Filing

100

2.50

5375

Patient Chart Filing with EMR

100

0.15

322.5
5052.5

Net Savings in Minutes:

Chart Transfer to Other Locations

3.00

129

Chart Transfer with EMR

0.15

6.45

Net Savings in Minutes:

122.55

Total Hours of Staffing Time Saved:

170.4591666

Feasibility Study

Average Hourly Wage of Support Staff:

14

Monthly Savings:

2386.43

Cost of EMR Package

Total

Amortized 60 mths.

Amortized 36 mths.

Cost of Software

5000

83.00

139.00

Cost of Hardware

5000

83.00

139.00

Cost of Maintenance

2000

33.00

56.00

Training/Miscellaneous

3000

50.00

83.00

Total EMR Cost

15000

250.00

417.00

Bottom Line

Over 60 mths.
481.81

Monthly Cost/Savings of EMR

Over 36 mths.
314.81

(4Med Approved)

7. SCHEDULE
The first three months will be training super users for using electronic health records at
Pediatric Oncology Professionals. It will also be setting up the hardware, and getting
software programs functioning properly. Training of the rest of the employees will begin, the
training process should take three months, programming and computers should all be up and
running. For two months, some employees will implement and use the programs live and
begin transferring patient information. The program will be live after eight months.

8. FINDINGS AND RECOMMENDATIONS

The implementation of electronic health records is feasible. Implementing the use of
electronic health records will make our office run more smoothly and make things much
easier for staff, it will make patient care better and allow them to leave feedback. It will keep
mistakes on records at a minimum, with using uniform tools and simple easy to read, more
cost effective, and more alloy for more time to be spent on taking care of our patient.
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Feasibility Study

References
4Med Approved. EMR ROI / EHR ROI Calculator. n.d. Web. 12 February 2015.
HealthIT.gov. EHR: How Much is This Going to Cost Me? 12 November 2014. Web. 10 February 2015.