Principles of Management

Co-ordination and Controlling

Coordination

 Meaning
 Bases of Co-ordination

Controlling

 Meaning
 Types of controls methods
 Process of controlling
 Principles of Management

Co-ordination

 It is a managerial function in which different activities

of the business are properly adjusted, integrated and
inter linked to achieve organisational objectives

 Co-ordination is needed among different activities,

organisational departments, functions and work force

 It helps smooth functioning of the organisation,

integrates efforts in a common direction, avoids
confusion and rivalry among employees and ensures
proper division of work
 Principles of Management

Bases of Co-ordination

 The Hierarchy - The co-ordination and the two way

communication in the organisational hierarchy must
be taken care of the superiors, as it is difficult for
top management to co-ordinate between activities
of the lower level

 Administrative System – All the programmed events

and routine tasks are co-ordinated using formal
procedures. For rest of the tasks, committees could
be asked to co-ordinate

 Voluntary Activities – The employees or group of

employees volunteer to co-ordinate when they face
a situation/feel the need to co-ordinate, find a
programme and apply it
 Principles of Management

Controlling

 To control means to guide something in the

direction it is intended to go

 Controlling also means to keep a check on, to verify,

to compare with preset standards etc

 It is a function that penetrates into each level of

management, from top to the grass root level

 It is a continuous process aimed at achieving the

objectives up to perfection
 Principles of Management

Types of Control Methods

 Past oriented controls

The results are measured after the process

The controls are set, based on past errors/successes

 Future oriented controls

Results are measured when process is in progress

The process serves as a warning or an indication to
set the future controls
 Principles of Management

Process of Controlling

Settings standards for performance

Measurement of the performance

Compare actual results with standards

Corrective measures at appropriate levels

Take follow up action (Feedback Mechanism)