AFS Inventory Management

Inventory Management
PDF download from SAP Help Portal:

http://help.sap.com/saphelp_afs65/helpdata/en/7d/e3c738d4d011d3bc0d00a0c92f0691/content.htm
Created on March 22, 2015
The documentation may have changed since you downloaded the PDF. You can always find the latest information on SAP Help Portal.
Note
This PDF document contains the selected topic and its subtopics (max. 150) in the selected structure. Subtopics from other structures are not included.
2015 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose
without the express permission of SAP SE. The information contained herein may be changed without prior notice. Some software products marketed by SAP SE
and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by
SAP SE and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be
liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express
warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP and other
SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE in Germany and other
countries. Please see www.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices.
Table of content
PUBLIC
2014 SAP SE or an SAP affiliate company. All rights reserved.
Page 1 of 29
Table of content
1 Inventory Management
1.1 Goods Receipt
1.1.1 Entering Goods Receipt for Purchase Orders and Orders
1.1.2 Entering a Goods Receipt for a Shipping Notification
1.1.3 Entering a Goods Receipt Without a Reference
1.1.4 Setting the Delivery Completed Indicator
1.1.5 Specifying Underdelivery and Overdelivery Tolerances
1.2 Entering a Goods Issue
1.3 Transfer Posting and Stock Transfer
1.3.1 Processing Possibilities at SKU Level
1.3.2 Entering a Transfer Posting
1.3.3 Entering a Stock Transfer in the One-Step Procedure
1.3.4 Entering a Stock Transfer in the Two-Step Procedure
1.3.5 Stock Transfer via Stock Transport Order
1.3.5.1 Stock Transport Order for AFS Materials with a Coverage Strategy
1.4 Creating Reservations
1.5 Physical Inventory for AFS Materials
1.5.1 Creating a Physical Inventory Document
1.5.2 Entering a Physical Inventory Count
1.5.3 Posting Inventory Differences
1.6 Batch Management
1.6.1 Standard and Grid Value Batch Numbering
1.6.2 Discrete Batch Numbering
1.7 Information from Inventory Management
1.8 Special Stock and Special Forms of Procurement
1.8.1 Special Stock
1.8.2 Consignment
1.8.2.1 Master Data in Procurement on a Consignment Basis
1.8.3 Subcontracting
1.8.3.1 Master Data in Subcontracting
1.8.3.2 Subcontracting in Purchasing
1.8.3.2.1 Creating SC Purchase Requisitions and SC Orders
1.8.3.2.2 Changing SC Purchase Requisitions and SC Orders
1.8.3.3 Subcontracting in Inventory Management
1.8.3.3.1 Provision of Components
1.8.3.3.2 Entering a GR and Executing a Subsequent Adjustment
1.8.3.4 External Processing of AFS Materials with Component Provision
1.8.4 Third-Party Subcontracting
1.8.5 Third-Party Order Processing
1.8.6 Seasonal Stock
PUBLIC
Page 2 of 29
1 Inventory Management
Purpose
SAPs inventory management has been enhanced to meet the special requirements of the apparel and footwear industry. AFS inventory management allows you
quantity- and quality-based management of AFS materials at SKU level
to plan, enter, and verify all goods receipts for AFS materials
to take physical inventory at SKU level
Features
In addition to the processing and management of materials at SKU level, there are also specific special functions available to you in the AFS system. Please take
note of the special features in quantity- and quality-based management of AFS material stock in the following areas:
Goods Receipt
Goods Issue
Transfer Posting and Stock Transfer
Reservation
Physical Inventory
Batches
Information from Inventory Management
Special Stock and Special Forms of Procurement
The documentation at hand is restricted to the description of AFS-specific functions and restrictions. You can find basic information on
SAP inventory management in the
SAP Standard Documentation.
1.1 Goods Receipt

Use
With the goods receipt (GR) you post the physical inward movement of goods from an external vendor or from production and then complete a goods movement,
which leads to an increase in the warehouse stock.
You have the option of planning goods receipts and in so doing of monitoring stock of ordered or in-house produced materials.
As long as you create goods receipts with reference to purchase orders (MM) or production orders (PP), they already stage all the information necessary for
planning. In the stock overview and plant stock availability, purchase order quantities at SKU level are identified as on-order stock , and quantities in
production orders as total open order quantity .
If you create goods receipts without reference to a purchase order or a production order, you can enter
reservations to manually plan goods receipts. Reserved quantities are displayed as planned receipts in the stock overview and plant stock availability.
Features
Goods receipts for purchase orders
As long as you work with the MM component purchasing , deliveries of goods usually take place with reference to purchase orders, which have been arranged
by the purchasing department. The purchase order document used by purchasing to request goods from a vendor is not only an important planning and monitoring
tool for purchasing, but also for MRP, inventory management, and invoice verification. Refer to the documentation on Entering Goods Receipts for more details.
Goods receipt for production orders
As long as you use the PP component production orders , deliveries of goods usually take place from production with reference to production orders. The
document production order not only documents why a material is produced, but is also an important planning and monitoring tool for MRP and inventory
management.
Other goods receipts
As long as you create goods receipts without reference to a purchase order or to an order, you can plan goods receipts via reservations. For other goods receipts
such as initial entry of stock balances, goods receipts of by-products,
on these subjects.
free of charge deliveries, and
returns, please refer to the SAP standard documentation
In the AFS system you have the option of processing goods receipts at SKU level and of using AFS-specific additional functions that are available independent of
the reference of the goods receipt. For detailed information on AFS enhancements, please see the following documentation:
Entering a Goods Receipt for Purchase Orders and Orders
Entering a Goods Receipt for a Shipping Notification
Entering a Goods Receipt Without a Reference
Setting the Delivery Completed Indicator
Specifying Underdelivery and Overdelivery Tolerances
PUBLIC
Page 3 of 29
Please see the appropriate SAP standard documentation for the

Effects of Posting a Goods Receipt.
AFS Restrictions
When posting goods receipts, other receipts, or transfer postings, a missing parts check is not executed at SKU level.
1.1.1 Entering Goods Receipt for Purchase Orders and Orders

Procedure
To create a goods receipt with reference to a purchase order or an order, choose Goods movement Goods receipt For purchase order or For order.
Enter the header data, the movement type (for example, 101 PO/Order to warehouse ) and the purchase order number or order number.
If you want to enter the goods receipt at material level, choose Enter.
You come to the item overview and can then go to the SKU overview via
If you want to enter the goods receipt at SKU level, choose
right away in the initial screen.
If you work with confirmations, you can choose whether purchase order quantities or confirmed quantities should be proposed when you post
the goods receipt. In Customizing, choose Materials Management Purchasing Confirmations Set Up Confirmation Control
Confirmation sequence and set the indicator GR assignment for the corresponding confirmation category if you want to receive confirmed
quantities as default values in the goods receipt.
3. In the list that displays the purchase order quantities / order quantities, you have the following processing options:
You can change the storage location, the unit of entry, the stock type ( unrestricted-use stock, stock in quality inspection, blocked stock ) and the stock
category for each SKU. The system proposes values that you have entered at material level or in the purchase order / order.
The system displays the purchase order quantity or order quantity for each SKU. Enter the quantity delivered for each SKU manually or choose
to copy
purchase order quantities or order quantities as default values to the field Quantity in UnE.
You can post quantities delivered of an SKU for different stock types or storage locations and can assign them to different stock categories. Select the
appropriate SKU value and choose Split Qty. Enter the partial quantities and different stock types, categories, or storage locations and choose Copy .
The data will be copied to the SKU overview.
You receive a delivery with 50 T-shirts in size L with the requirements category quality A. Upon goods receipt you realize that only 45 pieces
actually Quality A. You are willing to accept the delivery, but you split the SKU item via Split Qty. You then assign 45 pieces to the
requirements category A and 5 pieces to the requirements category B. You can also first post the 5 pieces of quality B to the stock type
blocked stock and assign them to another storage location if necessary.
You can enter a different stock category in a goods receipt. This is provided by the user exit J_3AIM01.
4. Save the goods receipt. According to your settings in Customizing, the system automatically sets the
delivery completed indicator. Depending on your settings in Customizing for the handling of underdelivery and overdelivery tolerances, you will see a warning
message when posting the goods receipt that the item at SKU level is flagged as delivery completed.
1.1.2 Entering a Goods Receipt for a Shipping Notification

Procedure
To create a goods receipt with reference to a shipping notification, choose Goods movement Goods receipt For purchase order PO number
unknown. (For additional information, see also
Order Confirmations.)
In the field Shipping notif. (group box: Find Pos for preceding document ) enter the corresponding shipping notification number and choose Enter .
You then come to an overview with confirmed purchase order quantities.
In order to enter the goods receipt at SKU level, choose . Here you can change the storage location, the unit of entry, the stock type, the stock category,
and the delivered quantities, as well as split delivered quantities of an SKU via Split Qty . (refer to
Entering a Goods Receipt for Purchase Orders and Orders).
Choose Copy.
Choose Enter and process one SKU item at a time.
Save the goods receipt.
You can specify in Customizing whether you want to manually enter SKU quantities in goods receipts or have the system copy them. If confirmed
SKU quantities in the shipping notification should be automatically copied to the goods receipt, choose in Customizing Materials Management
Inventory Management and Physical Inventory
AFS-Specific Global Settings for Purchasing and Inventory Management and set the indicator Copy SN w/o dial in the group box Inventory management .
1.1.3 Entering a Goods Receipt Without a Reference

PUBLIC
Page 4 of 29
Procedure
To enter a goods receipt without reference to a purchase order or a production order, choose Goods movement Goods receipt Other .
Specify the header data and the movement type (for example, 561 Receipt per initial entry of stock balances into unr.-use , 563 Receipt per init. entry of
stock balances into qual. inspec .) and choose Enter .
Enter the material and the delivered quantity in the overview screen and choose Enter.
Using the input help in the SKU screen, select the corresponding stock keeping units for which you want to enter a goods receipt and then enter the
quantities.
Save your goods receipt.
1.1.4 Setting the Delivery Completed Indicator

Use
The delivery completed indicator tells you whether additional deliveries are to be expected for a purchase order. If the delivery completed indicator is set, the
system sets open purchase order quantities to zero even if purchase order quantities have only partially been delivered. The item or stock keeping unit is then
considered delivery completed.
In the AFS system you have the following options for setting the delivery completed indicator:
You can set the delivery completed indicator at item and SKU level.
The system can automatically set the delivery completed indicator. The automatic setting of the delivery completed indicator is dependent on
the specified
underdelivery and overdelivery tolerances.
the logic you have set in Customizing, which describes the dependency between the delivery completed indicator at item and SKU level.
The delivery completed indicator can be manually set at any time. The manual entry of a delivery completed indicator overrides the automatic setting of the
delivery completed indicator.
You can set the delivery completed indicator in the goods receipt and in the purchase order. The system updates a delivery completed indicator that
has been set in the goods receipt in the purchase order. You can manually set the delivery completed indicator in the purchase order. This way you
can, for example, close purchase order quantities that have been open for a long time and for which you no longer expect a delivery, without recreating a goods receipt.
Features
To enter a logic for the automatic setting of the delivery completed indicator in the goods receipt, choose in Customizing AFS Materials Management
Global materials management settings. Here you can specify one of the following strategies in the group box Delivery complete indicator :
Delivery completed indicator at purchase order item level
(radio button PO item tolerance )
If you choose to use this logic, the system sets the delivery completed indicator at item level as long as the delivered total quantity of an item is within the
underdelivery tolerance.
By setting the delivery completed indicator at item level, purchase order quantities will be flagged as delivery completed independently of whether the
delivered quantities of the individual SKUs are within the underdelivery tolerance.
If the delivered quantity is not within the tolerances and the system can therefore not set the delivery completed indicator at item level, it will set the
delivery completed indicator for those SKUs whose delivered quantity is within the tolerances.
If you select the radio button PO item tolerance , the system would set the delivery completed indicator such in the following example:
For the item Womens T-Shirt the DCI-Id would be set because the delivered quantity of 90 pieces is within the underdelivery tolerance of 10
percent. Since the DCI-Id is set at item level, the delivery completed indicators for the SKUs Yell/L and Blue/M would also be set, despite the
fact that the delivered quantity of 45 pieces exceeds the tolerance of 5 percent.
For the item Mens T-Shirt the DCI-Id would not be set because the delivered quantity of 90 pieces is not within the underdelivery tolerance of 5
percent. The delivery completed indicator for both SKUs Blck/L and Blue/XL would be set.
PUBLIC
Page 5 of 29
Delivery completed indicator at SKU level (radio button DCI for all SKUs )
If you choose to use this logic, the system first checks for all SKUs whether the delivered quantities are within the underdelivery tolerance and then sets
the delivery completed indicator accordingly.
If all stock keeping units of an item can be flagged as delivery completed, the system also sets the delivery completed indicator at item level,
independent of whether the delivered total quantity is within the underdelivery tolerance.
If you select the radio button DCI for all SKUs , the system would set the delivery completed indicator in the example below as follows:
Although the delivered quantity of the material Womens T-Shirt is within the underdelivery tolerance, the delivery completed indicator would not be
set at item level because the delivery completed indicator for both SKUs Yell/L and Blue/M could not be set.
The delivery completed indicators for the SKUs Blck/L and Blue/XL would be set for the item Mens T-Shirt . As a result, the DCI-Id would also
be set at item level, although the delivered quantity of 90 pieces is not within the underdelivery tolerance.
Delivery completed indicator SKU and item level
(radio button SKUs and tolerance )
If you choose to use this logic, the system checks for all SKUs whether the delivered quantities are within the underdelivery tolerance and then sets the
delivery completed indicator accordingly.
The system will only set the delivery completed indicator at item level if all SKUs of an item can be flagged as delivery completed and the delivered
quantity is also within the underdelivery tolerance.
1.1.5 Specifying Underdelivery and Overdelivery Tolerances

Use
During every goods receipt for a purchase order, the AFS system compares purchase order quantities with delivered quantities at material and SKU level. You
specify the quantity variances you will accept as underdelivery and overdelivery tolerances in the material master, in the purchasing info record, and/or in the
purchase order. If the delivered quantity is less than the ordered quantity, the SAP standard system will permit this underdelivery as a partial delivery.
Overdeliveries, on the other hand, are not permitted as long as you have not specified any overdelivery tolerances.
Procedure
The AFS system allows you to specify underdelivery and overdelivery tolerances in the purchasing info record and in the purchase order at material and SKU
level. The system transfers tolerance values that you enter in the purchasing info record as default values to purchase orders. If you create a purchase order with
reference to another purchase order, the tolerance values of the reference document are copied at material and SKU level to the new purchase order.
Underdelivery and Overdelivery Tolerances in the
Purchasing Info Record
To specify underdelivery and overdelivery tolerances at material level, choose the view Purch. org. data.
In order to specify underdelivery and overdelivery tolerances at SKU level, choose
. Manually enter the SKUs for which you want to specify tolerances
that are different than the material in the view or copy grid values ( Copy ) and category values ( Copy ). Then specify the tolerances in the fields
Under.tol . and Over.tol. individually for each stock keeping unit.
As long as you copy SKUs to the overview and leave the fields Under.tol . and Over.tol. empty, the system will set the underdelivery and overdelivery
tolerances in purchase orders to zero for these SKUs.
If you do not enter SKUs in the overview, the system will copy the underdelivery and overdelivery tolerances that you have entered at material level for
these SKUs.
Underdelivery and overdelivery tolerances in
purchase orders
You can change underdelivery and overdelivery tolerances in purchase orders at material level and at SKU level. As long as you have entered tolerances in
the purchasing info record, the system will copy them as default values to purchase orders. Changes in underdelivery and overdelivery tolerances in purchase
orders are made according to the following logic:
In order to change underdelivery and overdelivery tolerances at material level, enter the values that have been changed for an item in the detail view in
the fields Underdel. tol. and Overdeliv. tol. If you change the tolerance values at material level, all the SKU default values that were copied from the
purchasing info record to the purchase order without manual processing will be adjusted to the new percentage.
To change underdelivery and overdelivery tolerances at SKU level, enter the changed values of the appropriate SKU in the detail screen ( in the
standard toolbar to the right of the table view). With the confirmation of your changes the system sets the indicator MT (manually set tolerances ), which
PUBLIC
Page 6 of 29
prevents this SKU tolerance value from being overwritten by a material tolerance value. Manually changed values at SKU level therefore remain
unaffected by changes at material level.
You cannot manually set the indicator MT . The system sets the indicator MT if you
set the overdelivery tolerance at item level to unlimited
manually change the tolerances at SKU level
manually change the tolerances at item level
Unlimited overdelivery
You cannot specify Unlimited overdelivery at SKU level in the purchase order or in the purchasing info record. If you want to allow unlimited overdelivery at
SKU level, set the indicator Overdeliv. tol. - Unlimited in the item detail screen. This setting overwrites all overdelivery tolerances at SKU level and changes
the tolerance values even if the indicator MT is set.
1.2 Entering a Goods Issue

Use
In the SAP system we distinguish between different possible goods issues that lead to a decrease in the warehouse stock.
Deliveries to the customer

Material withdrawal for production orders
Other internal materials stagings
Return delivery to the vendor
Scrapping and
Material Withdrawal for Samples.
You can create goods issues in the SAP system with reference to an
order, to a
reservation , or to a
bill of material. If there is no reference document
available because the goods issue is unplanned (an urgent material requisition, for instance), you can also enter a goods issue
without reference.
Since the goods issue process in the AFS system is essentially the same as that of the SAP standard system, you can find more information in
the SAP standard documentation on
Goods Issues. Links to the main contents of the SAP standard are mentioned above.
Procedure
In the AFS system you enter goods issues of AFS materials at SKU level. Additionally, there are AFS-specific functions available to you. Take the following steps
to create a goods issue:
1.
2.
3.
4.
Choose Materials management Inventory management Goods movement Goods issue.

Enter the header data and the movement type and confirm your entries with Enter .
In the item overview specify the corresponding materials for the goods issue and navigate to the SKU detail screen with Enter .
You have the following options in the SKU detail screen for entering data at SKU level:
Choose Stock Selection to check the currently available warehouse stock of all SKUs of a material. In addition to the available quantities, the stock
category, the batch numbers, and the storage location are displayed in this overview. You can then enter or change the quantities of individual SKUs
intended for the goods issue. By choosing Line by line you navigate back to the SKU initial screen and copy the entered or changed quantities in the
line view.
Using the input help (F4), specify the grid values, categories, and quantities that you would like to withdraw. Since negative stock is not permitted in the
AFS system, you cannot enter a goods issue for stock keeping units that exceed the available stock.
When entering quantities intended for the goods issue at SKU level, the field Quantity total displays the withdrawal quantity at material level.
This feature of Stock Selection in now available in the goods movement dialog transaction MIGO.
5. If necessary, make an account assignment for the goods issue. (For an overview of account assignment data and their dependency on the movement type,
see the SAP standard documentation
Maintaining Account Assignment Data).
Result
For the
results of a goods issue posting and for the option of
reversing planned goods issues , please refer to the SAP standard documentation.
1.3 Transfer Posting and Stock Transfer

Use
In the SAP system you not only have the option of posting goods receipts and goods issues, but also of entering internal goods movements with stock transfers
and transfer postings. Whereas transfer postings are "logical" goods movements to which no physical goods movements need to correspond, there is always a
physical goods movement connected to stock transfers.
Transfer postings
result in a change in the material number (material to material), the stock type (stock to stock), or the batch number.
You can carry out stock transfers between storage locations within a plant, between different plants, and between company codes.
PUBLIC
Page 7 of 29
Features
Transfer postings, stock transfers, and their reversals have been adapted in the AFS system to meet the needs of the apparel and footwear industry. You therefore
now have the following possibilities:
You can carry out
transfer postings at SKU level and reverse them
You can carry out stock transfers at SKU level
in the
one-step procedure (in the documentation on the example of a stock transfer Stor.loc.to stor.loc. )
in the
two-step procedure (in the documentation on the example of a stock transfer Plant to plant )
using a
stock transfer order
Characteristics of the Different Stock Transfer Procedures
Executable Functions
One-Step Procedure
Two-Step Procedure
with Stock Transfer Order
Planning the stock transfer
possible with a
not possible
possible using the stock transfer order
stock transfer reservation

Stock transfer of materials subject to
split valuation
possible
not possible
possible
Monitoring materials while they are in

transit
not possible
possible using the stock in transfer of

the receiving organizational unit
possible using the stock in transit of

the receiving organizational unit
Entering delivery costs
not possible
not possible
possible
not possible
not possible
Stock transfer of stocks that have

Stock transfer Stor.loc.to stor.loc.
already been assigned to a sales order possible
by ARun
For an overview of the specific AFS functions for transfer postings and stock transfers, please refer to the documentation on
Processing Possibilities at SKU Level.
AFS Restrictions
When posting goods receipts, other receipts, or transfer postings, a missing parts check is not executed at SKU level.
1.3.1 Processing Possibilities at SKU Level

Use
When entering transfer postings and stock transfers, you have various processing possibilities at SKU level which make this work easier for you. These functions
are available to you independent of the chosen movement type.
Features
After entering materials at item level you navigate to the SKU detail screen via Enter, where you have the following processing options:You can not only carry
out transfer postings and stock transfers at SKU level, but you can also make a transfer posting of the grid and category values of the material to be moved to
other grid and category values. You therefore have the option of carrying out a transfer posting Material to material without both materials having to be based
on the same master grid or coverage strategy. The following fields are available to you for the transfer posting of stock keeping units.
In the fields GrV and Stock Category , select grid and category values of the material for which you will carry out transfer posting.
In the fields RecGrdVl and Rec. Stock Cat . enter the corresponding grid and category values for transfer posting of the stock keeping units.
PUBLIC
Page 8 of 29
You can find out how much stock is available of the stock keeping units for which you will carry out transfer posting. To do this, choose Stock selection . In
this view all of the grid and category values of the material for transfer posting have already been copied to the fields GrV and Stock Category. In the field
Qty. available the system displays for every stock keeping unit which quantity is available for a transfer posting or stock transfer. By choosing Line by
line , you transfer newly entered or changed data to the line view.
You can enter transfer postings and stock transfers for several SKUs with the same category and different grid values or with the same grid value and
different categories, at the same time. Use the function Mass stock transfer (
) to do this.
You carry T-shirts with the grid values S/BLUE, M/BLUE, and L/BLUE and the stock categories Quality A and B. To transfer only T-shirts of A
quality, enter an asterisk for the grid value and A for the stock category in the group box Material data . As long as you do not want to make transfer
posting to another stock category, enter the same values in the group box Data receiving material. When you execute the function, the system
selects all SKUs of with category A and proposes the available quantities for transfer posting / stock transfer.
1.3.2 Entering a Transfer Posting

Use
Transfer postings are "logical" goods movements, which usually do not have any corresponding physical goods movements. In the AFS system you can execute
transfer postings at SKU level. For an overview of the AFS-specific functions for transfer postings, please refer to the documentation on
Processing Possibilities at SKU Level.
Procedure
To enter a transfer posting, choose in inventory management Goods movement Transfer posting and then choose the movement type via Movement type
Transfer posting .
Transfer posting material to material (movement type 309)
If a material changes over time so that it no longer corresponds to the characteristics defined in the material master record, you can carry out a transfer
posting Material to material . In the AFS system you can also carry out a transfer posting for grid and category values of the output material in SKU values
of the receiving material.
The prerequisites for a transfer posting Material to material is that both materials are carried in the same base unit of measure and that a material master
record has already been created for the receiving material. You can only execute a transfer posting Material to material from unrestricted-use stock to
unrestricted-use stock.
To create a transfer posting Material to material, take the following steps:
In the initial screen, choose the movement type 309 and confirm this with Enter .
In the item overview, enter the output material and the receiving material and navigate to the SKU detail screen with Enter .
In the SKU detail screen you have two different options for entering transfer postings:
Choose Stock selection . In the fields GrV and Stock Category you will see the grid and category values of the output material displayed, and you
have an overview of the availability of the individual SKUs. Enter the grid and category values of the receiving material in the fields RecGrdVl and
Rec. Stock Cat . to which you want to transfer post the SKU data of the output material and then specify the quantity in the field Quantity in UnE . By
choosing Line by line you navigate back to the SKU initial screen and copy the entered or changed data in the line view.
Using the input help (F4), specify grid values, categories, and quantities that you would like to transfer post. Since negative stock is not permitted in
the AFS system, you cannot enter a transfer posting for stock keeping units that exceeds the available stock.
If necessary, make an account assignment for the transfer posting.
Transfer posting Stock to stock
To enter a transfer posting from one stock type to another (for instance, stock in quality inspection to unrestricted-use stock), take the following steps:
In the initial screen, choose the appropriate movement type and confirm your entry with Enter .
In the item overview, enter the material and navigate to the SKU detail screen with Enter .
In the SKU detail screen you have two different options for entering transfer postings:
Choose Stock selection . In the fields GrV and Stock Category you will see the grid and category values of the material displayed, and you have an
overview of the availability of the individual SKUs in the stock type that you have chosen. In the field Quantity in UnE , enter which quantity of the
individual SKUs should be transfer posted to another stock type. If you want to transfer post grid and category values of your AFS material to other
values of the same AFS material in a parallel manner, enter the new grid and category values of the material in the fields RecGrdVl and Rec. Stock
Cat. By choosing Line by line you navigate back to the SKU initial screen and copy the entered or changed data in the line view.
Using the input help (F4), specify grid values, categories, and quantities that you would like to transfer post. Since negative stock is not permitted in
the AFS system, you cannot enter a transfer posting for stock keeping units that exceeds the available stock.
If necessary, make an account assignment for the transfer posting.
You can find general information on

stock types in the SAP standard documentation.
1.3.3 Entering a Stock Transfer in the One-Step Procedure

Use
If you transfer a material in the one-step procedure, enter the stock transfer in a transaction. The goods receipt is entered in the receiving organizational unit with
the goods issue in the issuing organizational unit. Since no stock in transfer or stock in transit is created, you do not have the option of monitoring stock while it is in
PUBLIC
Page 9 of 29
transit.
The one-step procedure is especially suited for the stock transfer of Stor.loc. to stor.loc. within a plant, since in this case materials are usually in transit for a long
time. If you transfer materials from Stor.loc. to stor.loc. in the one-step procedure, you decrease the chosen stock type in the issuing storage location and increase
the same stock type in the receiving storage location. Usually the system posts this without a value because the transferred material is usually valuated the same
in the same plant and the stock does not change at plant level. Accounting documents are only generated if the material is valuated separately and the valuation
type changes during the stock transfer.
If you transfer materials in the one-step procedure, you have the option of planning the stock transfer by using a
stock transfer reservation.
Procedure
For an overview of the AFS-specific functions for stock transfers, please refer to the documentation on
Processing Possibilities at SKU Level. To execute stock transfers between storage locations in the one-step procedure in the AFS system, take the following
steps:
In inventory management choose Goods movement Transfer posting and then Movement type Transfer posting Stor.loc. to stor.loc. to choose the
movement type. Transfer postings between storage locations can take place in all stock types.
Enter the plant and the issuing storage location in the initial screen.
In the item overview, enter the material and the receiving storage location and navigate to the SKU detail screen with Enter .
In the SKU detail screen you have two different options for entering stock transfers:
overview of the availability of the individual SKUs in the issuing storage location. In the field Quantity in UnE , enter which quantity of the individual SKUs
should be transferred to another storage location. If you want to transfer post grid and category values of your AFS material to other values of the same
AFS material in a parallel manner, enter the new grid and category values of the material in the fields RecGrdVl and Rec. Stock Cat. By choosing
Line by line you navigate back to the SKU initial screen and copy the entered or changed data in the line view.
Using the input help (F4), specify grid values, categories, and quantities that you would like to transfer. Since negative stock is not permitted in the AFS
system, you cannot enter a stock transfer for stock keeping units that exceeds the available stock.
To transfer stock between storage locations that has already been assigned to a sales order by ARun , choose Alloc. Stock . You will see a list of
all the allocated stock and you can individually specify the receiving storage location for each stock. Select the stock that you want to transfer and
choose Line by line so that the entered data will be copied to the line view.
1.3.4 Entering a Stock Transfer in the Two-Step Procedure

Use
If you transfer material in the two-step procedure, the material will first be posted in the stock in transfer of the receiving organizational unit when it is removed from
storage from the issuing organizational unit. Not until you enter the placement in storage do you transfer post the material from the stock in transfer to the
unrestricted-use stock of the receiving organizational unit. Since it is therefore possible to carry materials as stock in transfer during the move time, the two-step
procedure is mostly used for stock transfers between plants.
If you transfer materials between plants, accounting documents are created as long as the plants are assigned to different company codes. Only unrestricted-use
stock to unrestricted-use stock can be transferred from plant to plant. Since the MRP works at plant level, stock transfers between plants are also always MRP
relevant.
If you want to transfer separately valuated materials between plants, use the
one-step procedure. The system does not support the stock transfer of separately valuated materials in the two-step procedure.
PUBLIC
Page 10 of 29
Procedure
For an overview of the AFS-specific functions for stock transfers, please refer to the documentation on
Processing Possibilities at SKU Level. If you enter a stock transfer Plant to plant in two steps, do the following:
Removal from Storage from the Issuing Plant
In inventory management choose Goods movement Transfer posting and then choose the movement type via Transfer posting Plant to plant
Rem.fm.stor.to plant (303). You can only remove unrestricted-use stock from storage.
Enter the issuing plant and the issuing storage location in the initial screen and confirm this with Enter .
In the item overview, enter the material to be removed from storage and the receiving plant and navigate to the SKU detail screen with Enter .
In the SKU detail screen you have two different options for entering removals from storage:
overview of the availability of the individual SKUs in the unrestricted-use stock of the issuing plant. In the field Quantity in UnE enter which quantity of
the individual SKUs should be removed from storage. By choosing Line by line you navigate back to the SKU initial screen and copy the entered or
changed data in the line view.
Using the input help (F4), specify grid values, categories, and quantities that you would like to remove from storage. Since negative stock is not permitted
in the AFS system, you cannot enter a stock transfer for stock keeping units that exceeds the available stock.
With the removal from storage, the material will be written in the
stock in transfer of the receiving plant and appears there in the stock overview at plant level. At this point in time, the system does not yet know the
receiving storage location. Although the same AFS material is based on the same master grid in different plants, you can still work with different plant-specific
coverage strategies. For this reason, categories will not be copied to the stock in transfer during the removal from stock.
Placement in Storage in the Receiving Plant
You can enter the placement in storage in the receiving plant with or without reference to the stock removal document.
To enter a placement in storage with reference to the stock removal document, choose Material document Place in storage .
In the initial screen, enter the number of the stock removal document and a storage location, if necessary. The system proposes all SKU items of the
stock removal document for the placement in storage.
Choose
to copy the default values and to change the proposed stock categories. If you have assigned different coverage strategies to the material, use
the input help (F4) to assign the stock categories that are valid in the receiving plant to the grid values.
Save your entries to transfer the material from the stock in transfer to the unrestricted-use stock.
To enter a placement in storage without reference to a stock removal document, choose Goods movement Transfer posting and then the movement type
via Transfer posting Plant to plant Pl.in stor.in plant (305). In this manner you can post stock keeping units from the stock in transfer of the receiving
plant to the unrestricted-use stock.
AFS Restrictions
Unlike the one-step procedure, in the two-step procedure from storage location to storage location you cannot transfer stock that ARun has already
assigned to a sales order.
Stock Transfer via Stock Transport Order

Purpose
The execution of stock transfers via stock transport orders has more control and processing options than simple stock transfers in the one- and two-step
procedures.
With the help of the delivery date specified in the stock transport order, you can plan stock transfers exactly.
You have the option of entering delivery costs.
As long as you create a stock transport order with delivery and billing document, material prices will be determined in the issuing and receiving plants via
price determination.
If you have made the corresponding assignments in Customizing, the system will automatically convert stock categories of the receiving plant into
requirements categories of the issuing plant.
In the SAP system you have several options for executing a stock transfer with a stock transport order. Please refer to the SAP standard documentation on
Stock transport orders without Delivery
PUBLIC
Page 11 of 29
Here the goods issue is carried out without implementing sales and distribution (SD). The material to be transferred is valuated with the valuation price of the
issuing plant.
Stock Transport Orders with Delivery via Shipping

Here the goods issue is carried out with the involvement of shipping (LE-SHP). The system posts a replenishment delivery in shipping in the issuing plant instead
of a goods issue. The material to be transferred is valuated with the valuation price of the issuing plant.
Stock Transport Orders with Delivery and Billing Document/Invoice

Stock transport orders with billing documents are only possible in stock transfers between plants that belong to different company codes. Here you do not create a
stock transport order, but rather a standard purchase order. This is because the material to be transferred is not posted for the valuation price of the issuing plant,
but rather is valuated differently using a price determination process of the issuing plant in shipping and of the receiving plant in purchasing.
Process Flow
A stock transfer via stock transport order includes the following steps:
1. The receiving plant requests required material from another plant by creating a stock transport order (item category U). If a billing document should be
generated, a standard purchase order is created.
2. Depending on the procedure, the issuing plant enters a goods issue or a replenishment delivery (SD). The material is posted in the stock in transit of
the receiving plant.
3. As soon as the goods have arrived at the receiving plant, the plant posts the goods receipt. When it posts the goods receipt, the material is transferred from
the stock in transit to the unrestricted-use stock.
For special features of stock transfers of categories, see the documentation on Stock Transport Orders for AFS Materials with Coverage Strategies.
Stock Transport Orders with SD
Stock transfers with stock transport orders are also possible with SD. In the AFS system the stock must be assigned before a delivery can be created. To do this,
you define an allocation type in Customizing, which controls which stock should be assigned for stock transfers ( AFS Sales and Distribution Shipping
Maintain stock transfer order settings) . The system then assigns the stock in the background.
You can find further information on
Stock Transport Orders with SD in the documentation on cross-application processes.
1.3.5.1 Stock Transport Order for AFS Materials with a

Coverage Strategy
Use
Since AFS materials can be carried in different plants with different coverage strategies, stock and requirements categories of the plants involved must be
assigned to each other during cross-plant stock transfers.
Features
Execute the assignment of the stock and requirements categories in Customizing: AFS Cross-Application Components Categories Maintain category
allocation .
Select the coverage strategy that is assigned to the material in the receiving plant and choose Dependent Requirements .
Enter individual stock categories in the overview and assign to them the issuing plant in the field Issu, the coverage strategy in the field CStr (issuing
plant) and in the field Req. Category the corresponding requirements category of the issuing plant.
For more information on the assignment of dependent requirement categories, see the AFS documentation on
Categories.
If you have carried out this assignment, the system will convert the stock categories of the stock transport order into the corresponding requirements
categories of the issuing plant.
The valuated stock in transit will be set up in the receiving plant with the goods issue. The system then copies the categories of the stock in transit and of
the following goods receipt from the stock transport order.
In your receiving plant A you have defined the category 001A (quality 1) as the valid stock category and have assigned it to the valid requirements
category of the issuing plant B 001B (quality 1). Using the stock transport order, plant A requests 100 T-shirts of the category 001A from issuing
plant B. Since the stock category 001A is assigned to the requirements category in plant B 001B, plant B stages the 100 T-shirts in the category
001B and posts a goods issue. The stock in transit will be set up in plant A with the goods issue. The categories of the stock transport order (001A)
and not those of the goods issue form the basis for the categories in the stock in transit.
PUBLIC
Page 12 of 29
1.4 Creating Reservations

Use
Reservations enable you to make sure that the reserved material will be available at a later time for a specific purpose. A reservation for a goods issue can be
requested from different departments and for different account assignment objects (for example, cost center, order, asset). Material Requirements Planning takes
reservations into account so that required material can be procured in time. You can also use reservations as a planning instrument for future goods receipts.
You can manually create reservations or the system can automatically generate them. Automatic reservations are possible for orders, networks, and WBS
elements. In addition, stock transfer reservations can be automatically generated. The AFS system supports the creation and processing of reservations at SKU
level.
Procedure
To manually create a reservation in the AFS system, take the following steps:
In Inventory Management choose Reservation Create .
Enter the Base date , the Movement type, and the Plant, and confirm your entries with Enter .
Process different account assignment fields depending on the movement type and enter the materials that you want to reserve. Navigate to the SKU detail
screen with Enter .
You can enter a reservation for several materials and storage locations, but for only one movement type, one plant, and one account assignment
object.
In the SKU detail screen, you have the following processing possibilities:
You can reserve stock keeping units independently of the batch and can enter requirements categories that you want to reserve. To do this, you can
either use the input help (F4) or make your selection via Grid and copy the grid values to the line view.
For each SKU you can individually determine the storage location within the plant you have specified.
If you want to reserve certain batches, choose Batches. You can have batches displayed according to certain selection criteria (storage location, grid
value, stock category) and then copy them. If you do not enter any selection criteria, the system will copy all existing batches of all SKUs of the entered
material to the line view.
If the number of SKUs you intend to reserve exceeds the number of the lines, choose New items to get additional free entry lines.
If an availability check is planned for the material and the movement type, the system will carry out an availability check for each item. If a material
will not available on the requirement date, the user will receive either a warning message or an error message, depending on the setting in
Customizing.
Please refer to the SAP standard documentation on
Reservations for details regarding creating, changing, and canceling reservations.
1.5 Physical Inventory for AFS Materials

Use
You generally carry out the physical inventory in three steps:
You
create a physical inventory document.
You
enter the physical inventory count.
You
post inventory differences.
PUBLIC
Page 13 of 29
However, the SAP system gives you the option of combining the individual phases and carrying them out in one step. The AFS system supports the execution of
the three steps at SKU level. You can find information on the physical inventory process in the SAP standard documentation on
Physical Inventory.
AFS Restrictions
In the AFS system it is possible to carry out physical inventory at batch level, but the system does not support special processes such as the sample-based
physical inventory or the cycle counting. Batch input programs have not been enhanced with AFS criteria either.
1.5.1 Creating a Physical Inventory Document

Procedure
To create a physical inventory document choose Logistics Materials management Physical inventory Phys. inventory doc. Create .
Enter the header data:
Enter the plant and storage location in which you want to carry out physical inventory.
With the indicator Posting block , control whether or not you want to permit goods movements for the batches that are to be included in the physical
inventory. If you want to block these batches for goods movements, set the Posting block indicator either when you create the physical inventory
document or just before the count. When the physical inventory count has been posted, the block will be automatically removed.
By setting the indicator Posting block in the physical inventory document, the indicator Inventory blocking will be set in the SAP system in the
material master views Plant Stock and Storage Location Stock . The Inventory blocking indicator will not be set in the material master of AFS
materials because in the AFS system only individual batches are blocked for the duration of the physical inventory and not the AFS material itself.
If you want to call up physical inventory documents together for evaluation or processing, you can group them according to specific criteria (for example,
departments or time units). To do this, enter a number or alphanumeric description in the field Phys. inv. no. , which will later serve as a selection
criteria.
Confirm your entries with Enter .
Enter the materials for which you want to carry out physical inventory. As long as you only want to include specific batches in the physical inventory,
deselect the indicator BD for the automatic determination of batches, and confirm your choice with Enter .
You will then see an overview of all the batches available for this material and can transfer them closed to the physical inventory or specifically choose
individual batches. You can also include all batches for one specific category or grid value in the physical inventory:
First, deselect all items and choose Select. You then see an additional selection screen.
Depending on whether you want to include all grid values of a specific category or include a specific grid value dependent on its category, enter a value
either in the field Grid value or Stock Category and a wildcard (*) in the other field.
Choose
Add, to transfer your selection to the table.
You can also exclude certain grid values or categories from the physical inventory. To do this, enter the appropriate category value or grid value and
choose
DEL.
You carry T-shirts with the grid values S/BLUE, M/BLUE, and L/BLUE and the stock categories Quality A and B. First, only T-shirts with A quality
should be counted. Enter an asterisk for the grid value and the value A in the field Stock Category . Choose
Add to transfer your selection to the
table. Exactly those batches with the grid values S/BLUE, M/BLUE, and L/BLUE, and that correspond to category A will be selected and transferred
to the physical inventory document.
Result
You have created a physical inventory document. With reference to this physical inventory document, you can then
enter an inventory count afterwards or post inventory differences while you enter the count.
1.5.2 Entering a Physical Inventory Count

Use
After carrying out the count at batch level, enter the count results that are entered by hand in the physical inventory documents in the system. In the physical
inventory count the stock types are considered that are MRP-relevant.
If the counted quantity is less than the quantity reserved by ARun, the user will see a warning message. Despite this warning message, you can
still enter physical inventory counts for the materials allocated by ARun with MRP status R, F, and D.
Entering a PI Count with Reference to a PI Document

Choose Logistics Materials management Physical inventory Inventory count Enter .
In the initial screen, enter the number of the physical inventory document and navigate with Enter to an overview screen of all the batches of the physical
inventory document.
Enter the counted quantity in the column Quantity and, if necessary, the unit of entry of the count in the field UnE.
PUBLIC
Page 14 of 29
If you have counted the quantity Zero for an item, set the indicator ZC (Zero count ) for this batch. Entering 0 in the column Quantity does not
suffice because the system interprets this entry to mean not yet counted".
Save your physical inventory count.
Entering a PI Count without Reference to a PI Document

If you enter a physical inventory count without reference to a physical inventory document, it will be automatically created when you enter the count. Proceed as
follows:
Choose Logistics Materials management Physical inventory Inventory count Enter w/o doc. ref .
In the initial screen, enter the plant and the storage location from which there is a count result and confirm your entries with Enter .
Enter the batches of the counted material. For the batch determination, an AFS-specific search help via grid values and stock categories is available.
Enter the counted quantity in the column Quantity and, if necessary, the unit of entry of the count in the field UnE. If you have counted the quantity zero for
an item, set the indicator ZC (Zero count ) for this batch.
Result
You have entered the physical inventory count and can now
post inventory differences.
1.5.3 Posting Inventory Differences

Posting Inventory Differences after Entering the Count
Choose Logistics Materials management Physical inventory Difference Post.
Enter the number of the physical inventory document and if necessary, enter a threshold value. In the following selection screen, all items will then be
selected whose difference amount exceeds the threshold value you have specified. Confirm your entries with Enter .
In the following selection screen, you will see the difference quantity and the difference amount displayed at batch level. You can enter a reason for the
difference for each item.
You can find additional information on the book, count, and difference quantities as well as on the count date and the person responsible for the count
in the Phys. inv. history .
Select all the items for which you want to post differences and save your entries. In addition to the items you have selected, items whose difference amount
is less than your threshold value will also be posted.
Posting Inventory Differences while Entering the Count

If you want to do this with reference to a physical inventory document, choose Logistics Materials management Physical inventory Difference
Count/difference .
In the initial screen, enter the number of the physical inventory document and confirm your entry with Enter .
Enter the count in the system and save your entries. When you enter the count, the system automatically posts inventory differences.
If you want to do this without reference to a physical inventory document, choose Logistics Materials management Physical inventory
Difference Enter w/o doc. ref.
Proceed exactly as you would when
entering the count without reference to a physical inventory document.
Save your entries. When you enter the count, the system automatically posts inventory differences.
If the counted quantity is less than the quantity reserved by ARun, the differences cannot be posted. Before you can post inventory differences, the
stock shortfalls must be deallocated.
Result
When you post the inventory difference, the system creates a material document that corrects the stock, as well as an accounting document that stores the
necessary account transactions.
1.6 Batch Management

Use
Since AFS materials are to be handled in batches, you work with batch numbers during each goods movement (goods receipt, goods issue, transfer posting).
AFS supports batch management at plant level so that a batch number uniquely describes one homogeneous partial quantity of the AFS material within a
particular plant.
PUBLIC
Page 15 of 29
Features
In the AFS System you have three possibilities for the internal batch management. You choose the batch management depending on plants and materials in the
AFS MRP view of the
material master. Since AFS materials are to be handled in batches, the system has already set the indicator BatchManagement . You have the following options
for the internal batch management:
Standard Batch Numbering
Grid Value Batch Numbering
Discrete Batch Numbering
The system internally assigns batches when posting the goods receipt, dependent on which batch indicator is set in the material master. Furthermore, you can
manually choose an already existing batch number or a new batch number for the posting.
AFS Restrictions
Batches can be unique at plant, material, or client level in the SAP system. AFS supports the batch management at plant level only. Thus the batch
number is
unique in connection with a plant and a material.
only
known in the plant in which it was created.
not known in other plants in which the material also exists.
Thus, the same batch number can be reserved in different plants with different SKU data. During a stock transfer to another plant, the batch is not known in the
receiving plant and the system does not transfer any data. The system determines the batch in the receiving plant according to the batch management
selected there.
1.6.1 Standard and Grid Value Batch Numbering

Use
In the AFS system there are two standard internal batch numbering procedures for AFS materials that are to be handled in batches. Each procedure assigns one
batch number for each stockkeeping unit or for each grid value. Depending on whether you carry an AFS material with or without a coverage strategy, we
recommend using the standard or grid value batch numbering.
Prerequisites
If you want to use the grid value batch numbering, you have to have set the Grdval btch.no . indicator in the AFS MRP view of the
material master.
Features
Standard Batch Numbering
If you choose the standard batch numbering, the system will assign a unique batch number for each SKU of an AFS material when posting goods movements.
The system will use this batch number for all goods movements of the same stockkeeping unit of a material within a plant. As long as you do not make any
settings regarding batch management in the AFS MRP view of the material master, the system will work with the standard batch numbering. You can use the
standard batch numbering for AFS materials both with and without coverage strategies.
You carry the material A with a two-dimensional grid (size and color) and the grid values S Blue, M Blue and L Blue. You also differentiate A quality
and B quality with the categories 001A and 001B. During the goods receipt of the corresponding stockkeeping units, the system creates batches
with the numeric values 001 for S Blue/001A, 002 for M Blue/001A, and 003 for L Blue/001A. If you post additional goods movements for the
same SKUs, the system will post them to the batches 001, 002, and 003, which have already been created.
Batch Management when Choosing the Standard Batch Numbering
PUBLIC
Page 16 of 29
Batch Management when Using Grid Values as Batch Numbers

You can only use this batch management for materials to which you have not assigned a coverage strategy. As in the case of the standard batch numbering,
the system will assign a unique batch number for each grid value of an AFS material when posting goods movements. This batch number corresponds to the grid
value. The system uses it for all goods movements of the same grid value of a material within a plant. If you choose this option for batch management, set the
indicator Grdval btch.no. in the AFS MRP view of the material master.
You carry the material B with a two-dimensional grid (size and color) and the grid values S Blue, M Blue and L Blue. You do not have stock and
requirements categories for this material. During the goods receipt of the corresponding grid values, the system creates the batches SBlue, MBlue,
and LBlue. If you post additional goods movements for the same grid values, the system will post them to the batches that have already been
created.
Batch Management when Using Grid Values as Batch Numbers
For AFS restrictions regarding the internal batch management, see the documentation on
Batch Management.
1.6.2 Discrete Batch Numbering

Use
The discrete batch numbering enables you to trace individual batches in the AFS system, since a separate batch number is issued for each received quantity of
an AFS material. If you would like to use the discrete batch numbering, please take note that performance problems in the batch determination will arise if the
number of batches for a material continually increases. We therefore recommend using discrete batch numbering only for AFS materials for which you expect
very few goods movements. We also recommend that you regularly reorganize the batch numbers.
Prerequisites
If you want to use the discrete batch numbering, you have to have set the Disc. batch num indicator in the AFS MRP view of the
material master.
Features
PUBLIC
Page 17 of 29
If you choose the discrete batch numbering, the system assigns an internal batch number for each item of the goods receipt it is posting. Each received quantity
of an AFS material will then have an individual batch number, without reusing batch numbers for already existing SKUs. You can use the discrete batch
numbering for materials both with and without coverage strategies.
You carry the material A with a two-dimensional grid (size and color) and the grid values S Blue, M Blue and L Blue. You also differentiate A
quality and B quality with the categories 001A and 001B. During the goods receipt of the corresponding stockkeeping units, the system
creates batches with the numeric values 001 for S Blue/001A, 002 for M Blue/001A, and 003 for L Blue/001A. If you post an additional
goods receipt for the same SKUs, the system creates new batches and does not post to the existing batches.
Batch Management when Choosing the Discrete Batch Numbering
For AFS restrictions regarding the internal batch management, see the documentation on
Batch Management.
1.7 Information from Inventory Management

Use
The component inventory management has many functions, which provide you with detailed information on all materials. Refer to the standard documentation
Reporting in Inventory Management for more details. AFS supports the stock overview at SKU level. You can find information on the
the documentation on production planning and control .
stock/requirements list in
The stock overview gives an overview of the stock of a material across all organizational levels. AFS supports this functionality at SKU level.
Features
To see a display of your AFS material in the various stock types at SKU level, choose Logistics Materials management Inventory management
Environment Stock Stock overview . The stock overview displays the batch number, the grid values, and the corresponding stock categories of the material
entered in the selection screen.
The system does not handle the following stock at batch level:
On-order stock
Reserved stock (if no batch has been reserved)
GR blocked stock
Stock in transfer
You can, however, display grid values for the above mentioned stock types:
Open the breakdown of stock in individual stock types by double-clicking on the table entry Plant .
By double-clicking on one of the above mentioned stock types, you will get an overview of the stock of individual grid values in the stock type you chose.
This function is only available at plant level, not at storage location level.
Stockkeeping units are sorted according to batch numbers in the stock overview. To sort stockkeeping units according to the grid values, choose AFS Sort . The
sort sequence depends on the settings you have made in Customizing and in the grid processing:
In Customizing, specify the
sort sequence for dimension values of a dimension ( AFS Cross-Application Components Material Grids Define grid dimensions; Define sort
sequence ).
In the processing mode of the material grid, activate the Customizing settings and determine the
sequence in which you want the individual dimensions of your grid to be displayed.
AFS Restrictions
The SAP standard functions are also available in the AFS system at material level. However, data is only processed at SKU level as described above. It is not
possible at present to select categories or grid values as selection criteria or to display the various stock types for an SKU.
You can find restrictions for special stock in the document
PUBLIC
Page 18 of 29
Special Stock.
1.8 Special Stock and Special Forms of Procurement

Use
Special forms of procurement
include procurement options that do not correspond to the conventional procurement process (ordering a material from your vendor, delivery of the material,
assuming the material as your property, and paying the invoice). The special forms of procurement listed below are especially important in the apparel and
footwear industry and are therefore documented in detail under the following links:
Consignment
Subcontracting
Third-Party Subcontracting
Third-Party Order Processing
Special stock is the stock of a material that is processed separately from the normal material stock because of ownership or location.
1.8.1 Special Stock

Definition
Special stock is the stock of a material that is processed separately from the normal stock due to ownership or location.
Structure
In the AFS system you can handle the following types of special stock at SKU level:
Companys own special stock
Stock of material provided to vendor
Consignment stock at customer
Externally owned special stock
Vendor consignment
Sales order stock
AFS Restrictions
The following special stock is not supported at SKU level:
Companys own special stock
: Returnable packaging with customer
Externally owned special stock
Returnable transport packaging
Project stock
Companys Own Special Stock and
Externally Owned Special Stock for more detailed information.
1.8.2 Consignment
Purpose
In procurement on a consignment basis, your vendor delivers certain materials to you that you handle in the consignment stock of your business. The consignment
stock remains the property of the vendor until you remove material from the consignment stores. Once you have withdrawn materials, you will have liabilities
towards the vendor that you need to pay in periodic settlements (for example, monthly). You and your vendor can agree on a time period after which you have to
transfer unused consignment material to your own stock.
AFS supports the standard processes of procurement on a consignment basis at SKU level.
Procurement on a Consignment Basis.
Prerequisites
In order to procure and place materials in storage as consignment materials, you have to have created the corresponding
master data for pricing. You can specify prices for consignment materials at SKU level so that liabilities can also be settled at that level.
Process Flow
PUBLIC
Page 19 of 29
Procuring Consignment Material

You procure consignment materials just like standard materials using
purchase requisitions and purchase orders.
Assign the item category
K to consignment items so that the goods receipt will be posted to the consignment stores and the system does not permit any invoice receipts for this item.
Do not enter a net price for consignment items.
Posting a Goods Receipt of a Consignment Material
You can post a goods receipt of a consignment material to unrestricted-use stock, quality check stock, or blocked stock.
You post the goods receipt with reference to a consignment order just as you would a
goods receipt for a normal stock material.
You post a material delivery without a purchase order in inventory management via Logistics Materials Management Inventory Management
Goods Movement Goods Receipt Other . In the menu, choose Movement type Receipt W/o purchase order To consignment ...
The consignment stock in the MRP increases with the goods receipt. However, since the consignment stock is owned by the vendor up until the goods withdrawal,
the valuated stock of the material remains unchanged.
There are two ways to display the consignment stock at SKU level:
In the stock overview ( Logistics Materials Management Inventory Management Environment Stock MMBE - Stock Overview ),
set the indicator Also select special stocks and execute the evaluation. Consignment stock is identified by the line Vendor consignment.
Double-click on this line to get detailed information on the stock types of the consignment stock.
To see a display of consignment stock for several materials as well as price information, choose Logistics Materials Management Inventory
Management Environment Consignment Consignment from Vendor Stock.
Posting a Goods Issue from the Consignment Stock
You post a goods issue to consumption from the unrestricted-use stock as you would a
goods issue for a normal stock material via Logistics Materials Management Inventory Management Goods Movement MB1A - Goods Issue . Choose in
the menu Movement type Consumption To cost center / project From consgt. stores . The withdrawal causes a liability towards the vendor.
Transfer Posting a Consignment Material
For consignment stock, carry out the
transfer posting as you would for normal stock materials by choosing Logistics Materials Management Inventory Management Goods Movement MB1B Transfer Posting. For the movement type, choose Movement type Transfer posting Vendor consignment .... By choosing the entry Vendor consignment ,
the system will set the special stock indicator K next to the corresponding movement type.
To transfer consignment material to your companys own stock, choose Vendor consignment Consignment to own .
Settling Consignment Materials
Liabilities towards the vendor arise as a result of the withdrawal of materials from consignment stock to consumption or transfer posting consignment stock to your
own stock. You enter these liabilities as invoices and credit memos in invoice verification. The settlement of consignment materials takes place without invoice
receipt and can be carried out periodically in the background.
To do this choose Logistics Materials Management Logistics Invoice Verification Automatic Settlement MRKO - Consignment and Pipeline
Settlement .
To see withdrawals and the resulting liabilities at SKU level, choose Display in the group box Processing . Check the listed data and then go back and
settle the liabilities by choosing the option Settle and executing the settlement.
Since the consignment settlement is connected to the message determination, a message record will be created with each settlement, with which you can
inform your vendor of the posted withdrawals and return deliveries.
AFS Restrictions
The scheduling agreement with item category
K is not supported by AFS at SKU level.
1.8.2.1 Master Data in Procurement on a Consignment Basis

Definition
To order a material as consignment material and be able to post it to the consignment stock, you must specify prices for the material that are the basis for the
valuation and settlement of the consignment material. If you order consignment material from various vendors, the consignment stock will be handled separately for
each vendor, since the material can have different prices depending on the vendor.
Structure
Material Master
If the consignment material is automatically planned, you can specify in the material master that consignment purchase requisitions should be created during the
requirements planning run. To do this, enter the special procurement type Consignment (
10) in the selection field Special procurement in the MRP 2 view. This entry also causes warning or error messages to be issued as soon as users manually
create a purchase requisition or purchase order without the item category K.
If you obtain an AFS material from a certain vendor as a consignment material, you must enter at least one consignment info record with price information for that
material. If you want to carry out the price determination at SKU level, you must also specify condition records for individual SKUs:
PUBLIC
Page 20 of 29
You specify the price for the consignment material in a consignment info record, which you can create in addition to a normal purchasing info record. To
create a consignment info record, choose the info category Consignment in the initial screen. During a source allocation for a consignment item, only
consignment info records will be taken into account.
It is not possible to create consignment orders without a consignment info record. The existence of a consignment info record does not,
however, limit the procurement of the material to the consignment. You can also procure the material using other methods at any time.
You specify prices at grid value, category, or SKU level in the condition records, not in the info record.
To do this, choose Logistics Materials Management Purchasing Master Data Conditions Other.
Enter the condition type
J3AP and choose Enter.
Choose a key combination for the material info record at grid value level, category level, or price group level and confirm your selection.
Choose the info record category
2 (Consignment).
Using the input help, enter the corresponding grid values and categories and specify the prices.
In condition records you have the option of specifying different prices at SKU level for procurement on a consignment basis and other
procurement types. You must therefore make sure that you choose the appropriate info record category when you specify the condition
records (for example,
2 for procurement on consignment basis, 0 for normal procurement).
1.8.3 Subcontracting
Use
By procuring a material using subcontracting, you provide your vendor with materials needed to produce the finished product you have ordered.
Procuring a material using subcontracting includes the following steps:

1. You
order the finished product with a subcontract order. The components the vendor needs for the production of the finished product are entered in the purchase order.
You
provide your vendor with the components by posting the materials from the unrestricted-use stock to the SC stock (stock of material provided to vendor). This stock
is located at your vendor, but remains the property of your company until the goods receipt of the finished product.
The vendor provides their service and delivers the ordered material. With the
goods receipt of the finished product , you post the consumption of the components.
If the vendor does not report the consumption until after the goods receipt posting, and an excess /underconsumption occurs, a
subsequent adjustment is required to correct the consumption.
The vendor bills their service. The invoice will be posted in the invoice verification (see the SAP standard documentation for special features of
subcontracting in invoice verification).
The AFS system generally supports the subcontracting process at SKU level. For deviations from the SAP standard as well as restrictions and enhancements,
please see the documentation on:
Master Data in Subcontracting
Subcontracting in Purchasing
Subcontracting in Inventory Management
1.8.3.1 Master Data in Subcontracting

Definition
No special settings in the master data are necessary for procuring a material using subcontracting. However, if you want to procure material frequently or
exclusively using subcontracting, you have the option of entering information in the master data, which will help you when you carry out the procurement process.
PUBLIC
Page 21 of 29
Structure
Material BOM
When you create material BOMs for a subcontracting material, they will be exploded by the system into subcontract orders.
To create a BOM choose Logistics Production Master Data Bills of Material Bill of Material Material BOM Create
Choose the subcontracting material as the header material and create the bill of material plant-specifically. Group BOMs are not considered by the
system in plant-specific purchase orders.
You control whether or not a BOM item will be considered in the explosion using the indicators Production relevant and Mat. provision ind . Select an item
of the bill of material and choose Goto Item Status/long text . An item will be considered during the explosion if the indicator Production relevant is set
and the Mat. provision ind . is not set.
To
create bills of material for AFS materials, please refer to the documentation on Production Planning and Control .
Material Master
If the subcontracting material is to be procured externally and planned automatically, you can specify in the material master that SC purchase requisitions will be
created during the MRP run, in which the corresponding bills of material are exploded. To do this, enter the special procurement type Subcontracting (
30) in the selection field Special procurement in the MRP 2 view. Another result of this entry is that warning or error messages will be issued as soon as users
manually create a purchase requisition or purchase order without the item category L.
If you also obtain an AFS material from a specific vendor using subcontracting, you can enter this information in the purchasing info record:
You can specify a special price for the material in a subcontracting purchasing info record, which you can create in addition to a normal purchasing info
record. To create an SC purchasing info record, choose the info category Subcontracting in the initial screen. During a source allocation for an SC item,
only SC purchasing info records will be considered.
Creating an SC purchasing info record is especially helpful when specifying a different price for material that is procured using
subcontracting. The price specified in the SC purchasing info record will be proposed in all purchase orders with item category
L. The existence of an SC purchasing info record does not, however, limit the procurement of a material to subcontracting. You can also procure the material using
other methods at any time.
You specify prices at grid value, category, or SKU level in the condition records, not in the info record:
To do this, choose Logistics Materials Management Purchasing Master Data Conditions Other.
Enter the condition type
J3AP and choose Enter.
Choose a key combination for the material info record at grid value level, category level, or price group level and confirm your selection.
Choose the info record category
3 (Subcontracting) if you want to create prices at SKU level for a subcontracting purchasing info record.
Using the input help, enter the corresponding grid values and categories and specify the prices.
In condition records you have the option of specifying different prices at SKU level for subcontracting and other procurement types. You must
therefore make sure that you choose the appropriate info record category when you specify the condition records (for example,
3 for subcontracting, 0 for normal procurement).
If you want to ensure that a material is procured from a vendor exclusively using subcontracting, set the indicator Pref. Sub. Ind . in the AFS Additional
Data of a normal purchasing info record or an SC purchasing info record. If this indicator is set, the user will see a warning or error message if he or she
wants to create purchase requisitions or purchase orders without item category
L.
1.8.3.2 Subcontracting in Purchasing

Use
Using subcontracting items (SC items) in purchase requisitions and purchase orders, you can order material to be produced in subcontracting. If you procure AFS
materials using subcontracting, the type and quantity of the components to be provided are dependent on the stockkeeping unit that you order. For each SKU that
you order from your vendor, you can
manually enter / change, or
create the necessary components to be provided via a bill of material (BOM) explosion (if the ordered material has a BOM).
Features
The AFS system supports the procurement of AFS materials using subcontracting at SKU level and enables you to create and change SC purchase requisitions
and SC orders:
Creating SC Purchase Requisitions and SC Orders
Changing SC Purchase Requisitions and SC Orders
If you frequently or exclusively procure a material using subcontracting, you should make specific settings in the
master data.
AFS Restrictions
When creating or changing an SC purchase requisition or an SC order, an ATP check for the components can be carried out in the standard. This
PUBLIC
Page 22 of 29
functionality is not supported if the header material is an AFS material.

In the AFS system, the functionality SC purchase requisition or account assign SC order are only supported for the account assignment to cost centers.
The creation of an SC purchase requisition from a production order is not supported for AFS materials.
You cannot create scheduling agreements with the item category Subcontracting in the AFS system.
Requests for quotations and quotations with the item category Subcontracting are not possible in the AFS system.
The manual creation of planned orders for the special form of procurement subcontracting is not supported by AFS.
1.8.3.2.1 Creating SC Purchase Requisitions and SC Orders

Procedure
To create a purchase requisition or a purchase order in subcontracting, take the following steps:
1. Flag the purchase requisition item or purchase order item as the subcontracting item by choosing the item category
L.
Enter the material and the quantity, choose
, and enter the SKU data.
Since the type and quantity of the components to be provided are dependent on the SKUs of the finished product, you cannot enter subcontracting items at
material level, but only at SKU level.
The listing of the components to be provided takes place either manually or via BOM explosion:
If you have not defined a bill of material for the finished product, you go to the collective entry of the components to be provided after you have entered
the SKU data. The field Grid value will display the grid value for which you enter components to be provided. After entering the materials for an SKU to
be provided, navigate with Back to the component entry for the next SKU and in this manner, enter the components to be provided for each SKU
sequentially.
If you enter standard materials as components to be provided, enter the materials and requirements quantities of the components. If you enter AFS
materials as components to be provided, you must also specify the SKUs of the material to be provided in the fields Grd val and Reqmt. category.
The system calculates the requirements date of the components to be provided (delivery date of the subcontracting item minus the planned delivery
time).
If you have entered a purchase order item as the subcontracting item, you must specify components to be provided. You cannot leave the components
processing until you have entered at least one component to be provided for each SKU.
If you have defined exactly one
bill of material for the finished product, it will automatically be exploded after you have entered the SKUs for the finished product. The system calculates the
required quantities and the requirements date of the individual components. BOM items can be subsequently added to or changed.
If you have defined several alternative bills of material for the finished product, it is not possible to select the desired bill of material interactively. You
can control the selection only by using the following mechanisms:
Selection according to quantity: A lot size interval for which the BOM is valid can be entered in the BOM header. You can only use this selection
procedure if the indicator Selection method has not been set in the MRP 4 view of the material master.
Selection according to date: You specify the validity of the various BOM alternatives in Customizing via Production Basic Data Bill of Material
Alternative Determination Define alternative determination for multiple BOMs . You can only use this selection procedure if the value 1 has been
entered in the field Selection method in the MRP 4 view of the material master.
Selection according to production version: This selection procedure allows you to define different BOMs for the same material, dependent on the
vendor. To do this, enter different production versions via the pushbutton ProdVersions in the MRP 4 view of the material master . You uniquely
assign a BOM alternative to each of these production versions in the detail view. Then enter the production order valid for each in the info record.
If you create alternative BOMs without setting a selection mechanism, the system will explode in purchasing documents the first BOM it
finds.
4. Save your SC purchase requisition or SC order. Based on the entered quantities, the system creates dependent requirements and reservations for the
corresponding components.
5. To see the list of the components to be provided either from the SC purchase requisition or the SC order, select an SKU in the SKU overview and choose
Goto Components Overview
in the purchase requisition.
or Item Components Overview in the SC order.
Conversion of an SC Purchase Requisition to an SC Order
If you convert an SC purchase requisition to an SC order and by doing so decrease the purchase order quantity in the purchase order, the SC purchase
requisition will still be flagged as completed. If you want to be able to create additional SC purchase orders up to the point the purchase requisition quantity is
reached, set the indicator SC PR rem. open in Customizing ( AFS Materials Management
Global materials management settings ).
AFS Restrictions
Please refer to the documentation on
Subcontracting in Purchasing for AFS restrictions in the subcontracting process.
1.8.3.2.2 Changing SC Purchase Requisitions and SC Orders

PUBLIC
Page 23 of 29
Processing the List of the Components to be Provided

After the BOM explosion has taken place, you can delete components, change requirements quantities and dates, and add new components to be provided to the
list. Proceed as follows:
In the SKU overview, select an SKU whose components you want to change and choose Environment Components Overview in the purchase order or
Goto Components Overview in the purchase requisition.
You have a variety of options in the component overview:
To delete individual components to be provided, select the corresponding components and choose Edit Delete . If you have entered a purchase order
item as a subcontracting item, you must enter at least one component to be provided for each SKU. Therefore, you can never delete all the components
for an SKU.
You can change the requirements quantities and requirements dates of the individual components.
To add new components to the list, choose one of the two processing modes Collective entry or Detailed entry and enter additional components there.
Re-exploding a BOM
If you have changed a material BOM, you can transfer these changes to all SC orders that do not yet have a goods receipt. To re-explode a BOM, choose
Environment Components New BOM explosion .
When a BOM is re-exploded, the existing components to be provided are deleted and respecified by the BOM explosion. All of the manual changes to the
components are then lost. If you only change the quantity of the header material without triggering a re-explosion, the manual changes in the list of components will
remain and will be adjusted proportionally to the quantity change of the header material.
Changing the PO Quantity and the Delivery Date

Subsequent changes to the delivery date or the purchase order quantity are only possible at SKU level.
If you change the purchase order quantity of individual SKUs, the requirements quantity of the corresponding components to be provided will be changed
proportionally without a BOM having been re-exploded. If you want the requirements quantity of individual components to remain fixed even when the
purchase order quantity is changed, set the indicator Qty. is fixed in the component overview.
If you change the delivery date for individual SKUs, only the requirements date of the components will be recalculated. Since the components are not
redetermined, you must then execute a BOM re-explosion.
AFS Restrictions
Please refer to the documentation on
Subcontracting in Purchasing for AFS restrictions in the subcontracting process.
1.8.3.3 Subcontracting in Inventory Management

Use
AFS Inventory Management supports the following functions for the special procurement type subcontracting :
Provision of Components
Goods Receipt of the Finished Product (with consumption of components)
Subsequent Adjustment during Excess-/Underconsumption
Possible
transfer postings and stock transfers of the SC stock
Unrestricted-use in quality inspection and vice versa (movement type
321 / 322)
Plant to plant in one step ( 301 )
Material to material (
309 ).
AFS Restrictions
The AFS system does not support the function by-product in subcontracting . Mapping the receipt of by-products in subcontracting as components with a
minus quantity is only possible in the SAP standard.
You cannot handle any negative stock of AFS materials in the stock of material provided to vendor (SC stock).
It is not possible to carry out a separate requirements planning for SC stock using what is known as MRP areas.
1.8.3.3.1 Provision of Components

Use
When you provide components, you transfer post materials from the unrestricted-use stock to the SC stock. You make this stock available to your vendor so that
the materials can be manufactured in subcontracting. The SC stock is located at your vendor, but remains the property of your company until the goods receipt of
the finished product. You can carry out the purchase order of the components with and without reference to an SC order.
PUBLIC
Page 24 of 29
Providing Components without Purchase Order Reference

To provide components without reference to an SC order, choose Logistics Materials Management Inventory Management Goods Movement
Transfer Posting , and then choose Movement type Transfer posting Stck w. subcontract.
From unrestricted (541).
Enter the vendor, the plant, and the material you want to provide the vendor with and confirm your entries with Enter .
Use the F4 Help to enter SKU data or choose Stock selection to see the unrestricted-use stock of individual SKUs and to transfer post SKU quantities to the
SC stock based on this.
Providing Components for Existing Purchase Orders

Since the SC stock is not generated based on a purchase order, you can transfer post components with reference to exactly the same purchase order as often as
you like. The purchase order reference merely makes it easier for you to enter the components.
The standard subcontracting monitoring list has been enhanced for AFS materials.
You transfer standard or AFS materials, which you use as components to be provided, out of the SAP standard subcontracting monitoring list from
unrestricted-use stock to SC stock. To do so, choose Logistics Materials Management Purchasing Purchase Order Reporting SC Stocks per
Vendor .
To see a display of SKU data for each individual AFS material, choose
To trigger the provision of the components, select the corresponding materials or SKUs and choose Post goods issue. When you transfer post AFS
components to SC stock, the system does not only select the categories for which stock exists, but proposes all the categories that you have defined in the
coverage strategy for the corresponding AFS material. If there are several batches in storage, the system proposes the corresponding batches for you to
select.
You can navigate from the SKU overview to a detailed list of the component requirements per purchase order via
. You only need this list
if the component posting of the subcontract order is updated based on to a purchase order
if the overview, indicating for which component the material has been posted to SC stock, is necessary for the organizational process
AFS Restrictions
The AFS system does not support stock transfer reservations.
Please see the documentation
Subcontracting in Inventory Management for further restrictions in Inventory Management.
1.8.3.3.2 Entering a GR and Executing a Subsequent

Adjustment
Use
If the vendor delivers the ordered material (finished product), you post the goods receipt for the SC order just as you would the
goods receipt for a normal purchase order. The system determines the components for each purchase order item and internally creates a goods issue item for
each component. If the vendor reports an excess consumption or underconsumption after the goods receipt has been posted, carry out a subsequent adjustment
to correct the component consumption.
Entering a Goods Receipt of the Finished Product

The system posts the consumption of the components with the goods receipt of the finished product for an SC order. A goods issue item is then created for each
goods receipt item of the finished product. By making a setting in Customizing, you can control that the system automatically posts the SKU data of the
components upon goods receipt without you having to copy all of the individual pieces of data. To make this setting in Customizing, choose Materials
Management Inventory Management and Physical Inventory AFS-Specific Global Settings for Purchasing and Inventory Management and select the
indicator GI SC stock w/o dial (Goods issue subcontracting stock: Copy without dialog ) in the group box Inventory management .
PUBLIC
Page 25 of 29
The system can only automatically post the goods issue of the components if the issue quantity of the respective SKU exists in the SC stock.
The goods receipt of the finished product is valuated with the price of the subcontracting service and the value of the consumed components.
Posting a Subsequent Adjustment for Component Consumption

To subsequently correct the component consumption, take the following steps:
1. Choose Logistics Materials Management Inventory Management Goods Movement Subsequent Adjustment Subcontracting .
2. Enter the purchase order number
If you have set the indicator GR-basedIV ( goods receipt-based invoice verification ) in the item detail screen of the purchase order, the
system proposes the purchase order items of the finished product from the goods receipt without you having to manually enter the header
material.
Transfer the goods receipt items for which you want to correct the component consumption and enter the difference quantity and SKUs for each component.
In the case of excess consumption, enter a plus quantity, and in the case of underconsumption, a minus quantity.
Post the document. The value of the goods receipt will be increased/decreased by the subsequently adjusted quantity.
AFS Restrictions
Please see the documentation
Subcontracting in Inventory Management for AFS restrictions in Inventory Management.
1.8.3.4 External Processing of AFS Materials with Component

Provision
Purpose
If an external service (externally processed activity) must be procured due to a production order and the components are to be provided to the vendor, the system
creates a purchase requisition with the item category subcontracting.
The buyer responsible then processes the purchase requisition and one or more purchase orders will be created for it.
When converting this purchase requisition into a purchase order, the system copies the components including all the necessary AFS data from the production
order.
Process Flow
When you create an order, the system creates a purchase requisition with the item category subcontracting for an externally processed activity that has the
Subcontracting indicator flagged.
However, the purchase requisition does not contain any AFS data!
If you create a purchase order with reference to this purchase requisition, the purchase order receives all the necessary data for processing the material at the
vendor. All the necessary AFS data is then copied from the production order. After the processing, the vendor sends the material back to the warehouse.
Manually created purchase order items with the category subcontracting and an account assignment to a production order are not supported with AFS data!
You can find further information in the documentation PP - Production Orders in the section External Procurement/External Processing.
PUBLIC
Page 26 of 29
1.8.4 Third-Party Subcontracting

Use
Third-party subcontracting allows you to order a material in subcontracting, and at the same time, have an external vendor provide the components. When you
procure materials using third-party subcontracting, you order the components from an external vendor and enter the subcontractors address as the delivery
address. Upon goods receipt of the components, they will be directly posted to the SC stock.
Features
To order components from external vendors, take the following steps:
1. Place a standard purchase order for the components with an external vendor and enter the material and SKU data.
2. Enter the subcontractor to whom the components should be directly delivered. To do this, choose Item More functions Delivery address in the item
overview.
3. Enter the vendor ID of your subcontractor in the field Vendor and set the indicator SC vendor so that the components to be provided are directly posted
with the goods receipt to the SC stock.
4. Save your purchase order.
If the delivery of the components will be reported, enter the goods receipt for the purchase order. The components will be directly posted to the SC stock.
1.8.5 Third-Party Order Processing

Purpose
Third-party order processing enables you to convert sales orders into purchase orders and pass them on to your vendors so that they will provide the service for
your customer. That way, when a customer orders materials from you, the materials will be directly delivered from your vendor to the customer and charged to your
account.
Third-party order processing is implemented with the modules SD (Sales and Distribution) and MM (Materials Management). In sales orders, purchase
requisitions, and purchase orders you can arrange that the vendor directly supplies your customer using what is called third-party items. A document can
consist of one or several third-party items.
AFS supports third-party order processing at SKU level.
PUBLIC
Page 27 of 29
Process Flow
Creating a Sales Order
For information on third-party order processing for SD, please refer to the SD document Third-Party Order Processing. For AFS materials that you want to
procure and deliver using third-party order processing, choose the item category JTAS in the sales order. (You can find the indicator ItCa in the detail data for the
AFS Item View, which you open by double-clicking on the appropriate item). The schedule line category the system determines is JS.
The System Creates the Purchase Requisition
When you create the sales order, the system automatically creates a purchase requisition. To see the number of the purchase requisition from the sales order,
select an item on the tab page Item Overview and choose
Sched.lines . Select a schedule line and choose
automatically created purchase requisition displayed in the group box External Procurement.
Procurement . You will see the number of the
You can only carry out subsequent changes to the delivery date and purchase order quantity in the sales order. The system automatically updates the purchase
requisition with the changes made in the sales order. If you are in the purchase requisition and want to see for which sales order the purchase requisition was
created, choose
Acct.assgts . in the item overview.
Ordering the Materials from a Specific Vendor

You enter a purchase order with reference to the third-party item of the purchase requisition. The item category Third-party (S) is automatically transferred to the
purchase order. Due to the fact that you have to enter a statistical goods receipt for each third-party item in the AFS system, the system automatically sets the
goods receipt indicator ( GR ) in the item detail data of the purchase order. In the AFS stock/requirements list ( Logistics AFS Applications Materials
management MRP ) you will see open third-party items displayed on the tab page S Thirdparty order.
If you make changes to the sales order after you have created the purchase order, the changes will be transferred to the purchase requisition but not to the
purchase order. Using the report
SDBANF02 ( System Services Reporting ) you can execute a comparison of the changed sales order and the purchase order created so that you can
transfer the changes manually.
Shipping to the Customer
The vendor sends the goods directly to the customer. With the statistical goods receipt that you have to enter in the AFS system, the purchase order history is
updated and open third-party items are deleted. An update of the stock is not connected to the goods receipt because the goods receipt is directly posted to the
consumption (movement type 101). The purchase order value is posted to a GR/ IR clearing account.
Invoice from the Vendor
The vendor sends you an invoice. When entering the invoice in the invoice verification, the GR/IR clearing account will be cleared. AFS supports the invoice
verification at SKU level.
Billing Document to the Customer
The billing document for the sales order is created in SD.
1.8.6 Seasonal Stock

Use
You can specify that certain materials be valid only for a given season. This restricts when the materials can be ordered, produced, or shipped to customers.
The allocation run performs a release check for seasonal stock. If a delivery date for a material is beyond the season end date, the system does not allocate stock
to the requirements.
The season function in MM, PP, and IM is similar to that in SD with the following exceptions:
SD uses a delivery program to determine season and delivery date and to group sales orders by delivery date
MM and PP use a simple season assignment based on the date (in case there are multiple seasons for a given material).
Integration
Season Determination for Manually Created Documents
When you enter a material and delivery date in a document (purchase order, production order, goods movement, and so on), the system automatically determines
the relevant season. Unlike in SD, the system does not propose a delivery date based on the season.
If there is only one available season for the material and delivery date, the system copies it into the document. If there is more than one valid season, the system
displays a list so that you can select the one you want. Once a season is entered, it becomes the proposed season for all items in the document having that
combination of material and delivery date.
Season Determination for Automatically Generated Documents

The system reacts in a similar way for automatically generated purchase requisitions (for example, from MRP, IDoc or BAPI). If there is more than one valid
season, the system selects the season with the latest delivery start date.
If a purchase order is generated with reference to a purchase requisition, the system copies the season, collection, and theme from the purchase requisition.
Validity Check for Changes to Season Data
PUBLIC
Page 28 of 29
If you change a season, collection, or theme in a document, the system triggers a new season determination. If the new season data is not valid, the system
displays a list of valid seasons, collections and themes. If any of the schedule lines do not match the new season (for example, some grid values are not valid for
that season), the system generates an message.
If you change a delivery date, the system checks the season, collection, and theme. If they are not valid, the system generates a message. (You can define a
message type for each interval in the stock season master data.) The system does not automatically change the season to a new valid value.
Restrictions
Seasons in MM,PP and IM are only supported at the item level. You cannot have different seasons for different schedule lines in a document. One item is
assigned to one season, and schedule lines that do not match that season must be entered in a separate purchasing item or production order.
Since you assign seasons in the material master in one view for requirement and stock, you can only use this function with plant-independent category
structures.
Seasons are not supported for subcontracting items.
MRP does not consider seasons, collections, or themes during calculation or stock selection.
PUBLIC
Page 29 of 29

AFS Inventory Management

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

AFS Inventory Management

Uploaded by

Copyright:

Available Formats

Inventory Management

PDF download from SAP Help Portal:

1.1 Goods Receipt

free of charge deliveries, and

returns, please refer to the SAP standard documentation

Please see the appropriate SAP standard documentation for the

1.1.1 Entering Goods Receipt for Purchase Orders and Orders

right away in the initial screen.

1.1.2 Entering a Goods Receipt for a Shipping Notification

1.1.3 Entering a Goods Receipt Without a Reference

1.1.4 Setting the Delivery Completed Indicator

1.1.5 Specifying Underdelivery and Overdelivery Tolerances

1.2 Entering a Goods Issue

Deliveries to the customer

Material Withdrawal for Samples.

bill of material. If there is no reference document

Choose Materials management Inventory management Goods movement Goods issue.

Maintaining Account Assignment Data).

results of a goods issue posting and for the option of

1.3 Transfer Posting and Stock Transfer

with Stock Transfer Order

Planning the stock transfer

possible using the stock transfer order

stock transfer reservation

Monitoring materials while they are in

possible using the stock in transfer of

possible using the stock in transit of

Entering delivery costs

Stock transfer of stocks that have

1.3.1 Processing Possibilities at SKU Level

1.3.2 Entering a Transfer Posting

You can find general information on

1.3.3 Entering a Stock Transfer in the One-Step Procedure

1.3.4 Entering a Stock Transfer in the Two-Step Procedure

Stock Transfer via Stock Transport Order

Stock transport orders without Delivery

Stock Transport Orders with Delivery via Shipping

Stock Transport Orders with Delivery and Billing Document/Invoice

Stock Transport Orders with SD in the documentation on cross-application processes.

1.3.5.1 Stock Transport Order for AFS Materials with a

1.4 Creating Reservations

1.5 Physical Inventory for AFS Materials

1.5.1 Creating a Physical Inventory Document

1.5.2 Entering a Physical Inventory Count

Entering a PI Count with Reference to a PI Document

Entering a PI Count without Reference to a PI Document

1.5.3 Posting Inventory Differences

Posting Inventory Differences while Entering the Count

1.6 Batch Management

1.6.1 Standard and Grid Value Batch Numbering

Batch Management when Using Grid Values as Batch Numbers

1.6.2 Discrete Batch Numbering

1.7 Information from Inventory Management

1.8 Special Stock and Special Forms of Procurement

1.8.1 Special Stock

Externally Owned Special Stock for more detailed information.

Procuring Consignment Material

1.8.2.1 Master Data in Procurement on a Consignment Basis

Procuring a material using subcontracting includes the following steps:

1.8.3.1 Master Data in Subcontracting

1.8.3.2 Subcontracting in Purchasing

functionality is not supported if the header material is an AFS material.

1.8.3.2.1 Creating SC Purchase Requisitions and SC Orders

, and enter the SKU data.